City Council Minutes 2004 04-27-04 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF
THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD
ON TUESDAY, APRIL 27, 2004.
Mayor Prochaska called the meeting to order at 9:30 P.M and led the Council in the Pledge of
Allegiance.
ROLL CALL
Clerk Milschewski called the roll.
Ward I James Present
Sticka Present
Ward II Burd Absent
Kot Present
Ward III Munn Present
Ohare Absent
Ward IV Besco Present
Spears Present
Also present: City Clerk Milschewski, City Treasurer Powell, Administrator Graff, City Attorney
Kelly Kramer, Police Lieutenant Don Schwartzkopf and Executive Director of Parks &
Recreation Brown
OUORUM
A quorum was established.
INTRODUCTION OF GUESTS
Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance
sheet provided.
AMENDMENTS TO THE AGENDA
Mayor Prochaska asked the Council to place items #I and #2 from the Public Works Committee
Report; item #2 from the Economic Development Committee Report and items 41 and #3 from
the Administration Committee report on the Consent Agenda. Alderwoman Spears asked that
item #2 from the Public Works Committee agenda be left on the regular agenda for a vote.
Mayor Prochaska tabled items #4 (Amendment to the Schoppe Design Agreement) and #6 (Fox
Hill PUD Amendment) from the Economic Development Committee Report along with item 42
(Records Disposal Service) from the Administration Committee Report.
Alderwoman Sps asked that Ordinance Approving the 2004 -2005 Fiscal Budget be tabled
because it was n discussed at April 20, 2004 Committee of the Whole (COW) meeting.
Mayor Prochaska noted that by tabling this, the City will go into its new fiscal year without a
budget. She indicated that there issues that were not addressed. Alderman Besco stated he would
like to have the full Council available for a vote. Attorney Kramer stated that the item should be
tabled when the Administration Committee Report is given.
COMMITTEE MEETING DATES
Public Works Committee 7:00 P.M., Monday, May 24, 2004
City of Yorkville Conference Room
800 Game Farm Road
Economic Development Committee 7:00 P.M., Monday, May 20, 2004
City of Yorkville Conference Room
800 Game Farm Road
Administration Committee 7:00 P.M., Thursday, May 13, 2004
City of Yorkville Conference Room
800 Game Farm Road
Public Safety Committee 6:30 P.M., Thursday, May 27, 2004
City of Yorkville Conference Room
800 Game Faun Road
Ad Hoc Technology Committee 6:30 P.M., Wednesday, May 5, 2004
City of Yorkville Conference Room
800 Game Farm Road
The Minutes of the Regular Meeting of the Citv Council — April 27. 2004 - Daze _2
PRESENTATIONS
None
CITIZEN COMMENTS
None
PUBLIC HEARINGS
None
PLANNING COMMISSION /ZONING BOARD OF APPEAL
Mayor Prochaska noted that the things presented to the Planning Commission were discussed
earlier in the evening at the COW meeting.
MINUTES FOR APPROVAL
A motion was made by Alderwoman Spears to approve the minutes of the City Council meeting
from April 13, 2004; seconded by Alderman James.
City Clerk Milschewski noted an error on page 6. The heading of the item regarding the final
plats for Grande Reserve incorrectly indicates that the plat for Unit 5 was approved. The heading
should read units 2, 3, 4, and 6.
Motion approved by a viva voce vote.
BILLS FOR APPROVAL
A motion was made by Alderwoman Spears to approve the paying of the bills listed on the
Detailed Board Report dated April 17, 2004 totaling the following amounts: checks in the amount
of $566,715.90 (vendor); $134,458.22 (payroll period ending 04/03/04) for a total of
$701,174.12; seconded by Alderman Besco.
Motion approved by a roll call vote. Ayes -6 Nays-0
Besco -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye
REPORTS
MAYOR'S REPORT
Coffee with the Mayor
Volunteers Appreciation Day Lunch
Mayor Prochaska reported that there were two events being held on Saturday, May 1, 2004.
Coffee with the Mayor will from 9:00 to 11:00 A.M. at Carnage I Gifts and the Volunteer
Appreciation Day Lunch will be at the Riverfront Park from 12:30 to 3:30 P.M. He invited all
resident of Yorkville who volunteer their time to any cause to join him at the lunch.
Resolution 2004 -10 Informed Emergency Response Grant
Mayor Prochaska reported that the City Council approval was needed in order to apply for the
Informed Emergency Response Grant. Attorney Kramer stated that Kendall County will be
applying for the grant. She explained that the Yorkville Police Department is supporting a co-
operative effort between the Yorkville, Plano, Oswego and the Kendall County Police
Departments because the Yorkville Police Department is seeking to implement the technology
into its department. There is no cost at this point for the United City of Yorkville.
Mayor Prochaska entertained a motion to approve the resolution of support and endorsement of
the grant for the Informed Emergency Response, LLC Computer Software System for the United
City of Yorkville Police Department. So moved by Alderman Kot; seconded by Alderwoman
Spears.
Alderman Kot noted that this is a software program that the Police Department has wanted
however due to funding has held off obtaining. He stated that this is an excellent opportunity to
obtain the funding. Mayor Prochaska stated that if the grant is received, the City will be able to
obtain the expensive software.
Motion approved by a roll call vote. Ayes -6 Nays-0
Besco -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye
Community Preparedness Planning Process Agreement
Mayor Prochaska reported that this is an agreement with a group that wants to assist the City in
preparing its emergency preparedness and disaster plan. With the agreement comes a $10,000.00
grant to be used by the City to update its disaster plan. There is no cost to the City. Alderman
The Minutes of the Regular Meeting of the Citv Council — Anril 27.2W4 - naee 3
Kot stated that this comes at a good time as the City's disaster plan is on the verge of completion.
The group will review the plan and ensure it meets the needs of the community.
Mayor Prochaska entertained a motion to approve the agreement for the Community
Preparedness Planning Process CEO Pre -Site Agreement and to authorize the Mayor and City
Clerk to execute the agreement. So moved by Alderman Kot; seconded by Alderman Sticka.
Motion approved by a roll call vote. Ayes -6 Nays -0
Spears -aye, Sticka -aye, Besco -aye, James -aye, Kot -aye, Munns -aye
Yorkville Trade Show Volunteers
Mayor Prochaska reported that he was looking for volunteers to help at the Yorkville Trade Fair
on Friday, May 14, 2004 from 4:00 to 6:00 P.M. or 6:00 to 8:00 P.M. and Saturday, May 15,
2004 from 9:00 to 11:00 A.M., 11:00 A.M. to 1:00 P.M. or 1:00 to 3:00 P.M. He asked those
interested to fill out the sign -up sheet.
Champions of Industry 300 Award Payments
Mayor Prochaska reported that the City received a request for payment for half of the cost for the
production cost for the award. Pat Summerall Productions is aware that the City is looking for
sponsors and he asked the Council to approve payment contingent on receiving the funds.
Mayor Prochaska entertained a motion to approve the first payment to Pat Summerall Productions
in the amount of $14,000.00 contingent upon receiving sponsorship funds. So moved by
Alderman Sticka; seconded by Alderman James.
Alderwoman Spears asked that the City Council be provided with a list of the contributors.
Motion approved by a roll call vote. Ayes -6 Nays-0
James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Besco -aye
ComEd Right -of -Way Lease
Mayor Prochaska reported that he just received the renewal of the ten -year lease with ComEd for
trails along the ComEd right -of -way on the south side of the City. It needs to be approved by the
end of April and there is no cost to the City. He also noted that this is the area where the sewer
line was run and the City did apply for a grant for the trail however did not receive it.
Mayor Prochaska entertained a motion to approve the continuation of the lease with ComEd for
the use of their right -of -way for trails and authorize the Mayor to execute the lease. So moved by
Alderman Sticka; seconded by Alderman Kot.
Alderman Sticka asked what would happen if the trail is built and the City looses the lease in ten
years? Administrator Graff stated that if this happens the City may be able to negotiate an
agreement with ComEd.
Alderwoman Spears question if this could be voted on because it was not on the agenda. Mayor
Prochaska and Attorney Kramer stated that the Council can vote on it because it is not
expenditure.
Motion approved by a roll call vote. Ayes -6 Nays -0
Spears -aye, Sticka -aye, Besco -aye, James -aye, Kot -aye, Munns -aye
ATTORNEY'S REPORT
No report.
CITY CLERK'S REPORT
No report.
CITY TREASURER'S REPORT
No report.
CITY ADMINISTATOWS REPORT
No report.
FINANCE DIRECTOR'S REPORT
No report.
DIRECTOR OF PUBLIC WORKS REPORT
No report.
The Minutes of the Regular Meeting of the Citv Council — Anril 27.2004 - nage 4
CHIEF OF POLICE REPORT
No report.
EXECUTIVE DIRECTOR OF PARKS & RECREATION REPORT
No report.
COMMUNITY & LIAISON REPORT
No report.
CONSENT AGENDA
1. Ordinance 2004 -20 — Amending Water Conservation Ordinance 2004 -17
2. Building Permit Report for February 2004
3. Resolution 2004 -11— Resolution in Support of Illinois Tourism Industry
4. Health Insurance Renewal
Mayor Prochaska entertained a motion to approve the Consent Agenda which includes Item #I
from the Public Works Committee Report; Item 42 from the Economic Development Committee
Report and Items 41 and #3 from the Administration Committee Report. So moved by Alderman
Kot; seconded by Alderman Munns.
Motion approved by a roll call vote. Ayes -6 Nays -0
James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Besco -aye
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE REPORT
Park, Gazebo and Shelter Reservation Policy
A motion was made by Alderman Besco to approve the Park and Recreation Department's Park,
Gazebo and Shelter Reservation Policy as recommended by the Park and Recreation Board;
seconded by Alderman Sticka.
Motion approved by a roll call vote. Ayes -5 Nays -1
Kot -aye, Munns -aye, Spears -nay, Besco -aye, James -aye
ECONOMIC DEVELOPMENT COMMITTEE REPORT
Ordinance 2004 -21 Amending the PUD Agreement with Cornerstone
Development/Triangle Investment, Inc. and
Authoring Execution of the Agreement
A motion was made by Alderman Sticka to approve an ordinance amending the Planned Unit
Development Agreement with Triangle Investment, Inc. for the project known as Cornerstone
Development and to authorize the execution of the agreement by the Mayor and City Clerk;
seconded by Alderman James.
Alderman Sticka noted that this was the property on Route 47 and Greenbriar.
Attorney Kramer stated that the amendment has been reviewed and everything is agreeable.
Motion approved by a roll call vote. Ayes -6 Nays -0
Munns -aye, Spears -aye, Sticka -aye, Besco -aye, James -aye, Kot -aye
Ordinance 2004 -22 Amending Land Cash Ordinance 1996 -3 and 2003 -12
A motion was made by Alderman Sticka to approve an ordinance amending the Land Cash
Ordinances #1996 -03 and #2003 -12; seconded by Alderman Besco
Motion approved by a roll call vote. Ayes -6 Nays -0
Spears -aye, Sticka -aye, Besco -aye, James -aye, Kot -aye, Munns -aye
Schoppe Design Associates Amendment to Professional Services Agreement
A motion was made by Alderman Sticka to table the motion to approve the amendment to the
Professional Services Agreement between the United City of Yorkville and Schoppe Design
Associates until the next City Council meeting; seconded by Alderman Kot.
Motion approved by a roll call vote. Ayes -6 Nays -0
Sticka -aye, Spears -aye, Besco -aye, James -aye, Kot -aye, Munns -aye
The Minutes of the Regular Meeting of the Citv Council — ADri127.2004 - nag_e 5
Resolution 2004 -12 Approving Grande Reserve Units 5, 7 & 8 Final Plats
A motion was made by Alderman Sticka to approve the resolution approving Final Plat of
Subdivision for Grande Reserve Subdivision Units 5, 7, and 8 Final Plats as recommended by the
Planning Commission and City Engineer and authorize the Mayor and City Clerk to execute the
plats.
Attorney Kramer asked that the motion be altered to include the approval of the preliminary plat.
A motion was made by Alderman Sticka to approve the resolution approving the Preliminary Plat
and Final Plat of Subdivision for Grande Reserve Subdivision Units 5, 7, and 8 Preliminary and
Final Plats as recommended by the Planning Commission and City Engineer and authorize the
Mayor and City Clerk to execute the plats.
Motion approved by a roll call vote. Ayes -6 Nays -0
Sticka -aye, Spears -aye, Besco -aye, James -aye, Kot -aye, Munns -aye
Amending the PUD and Rezoning Fox Hill Development Unit 6
and Authorizing Execution of Agreement
A motion was made by Alderman Sticka to table the approval of an Ordinance amending the
Planned Unit Development Agreement and Rezoning the Fox Hill Development Unit 6 until the
next City Council meeting; seconded by Alderman Besco.
Motion approved by a roll call vote. Ayes -6 Nays -0
Besco -aye, James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
Records Disposal Service
Attorney Kramer asked that a motion be made to table the Records Disposal Services Contract
until the next City Council meeting.
U
A motion was made by Alderwoman Spears to table the Service Agreement with Accurate
Destruction, Inc. until the next City Council meeting; seconded by Alderman Besco.
Motion approved by a roll call vote. Ayes -6 Nays -0
James -aye, Kot -aye, Munns -aye, Spears -aye, Sticka -aye, Besco -aye
Approving the 2004 -2005 Fiscal Budget
A motion was made by Alderwoman Spears to table the approval of an Ordinance approving the
2004 -2005 Fiscal Year Budget for the United City of Yorkville; seconded by Alderman Munns.
Motion approved by a roll call vote. Ayes -5 Nays -1
Munns -aye, Spears -aye, Sticka -aye, Besco -aye, James -nay, Kot -aye
ADDITIONAL BUSINESS
Alderman Munns asked about the certified letters sent to Fox Hill Residents. He asked if the
residents would be paying for maintenance of the park and Attorney Kramer stated no and that
there will be an amended publication to address the engineering error.
EXECUTIVE SESSION
Mayor Prochaska entertained a motion to go into Executive Session for the purpose of discussing
the purchase or lease of real property for the use of the public body, including meetings held for
the purpose of discussing whether a particular parcel should be acquired.
He noted that the other Executive Session on the agenda is not needed at this time. He also stated
that there may be action taken after the session. He asked that the City Clerk, City Treasurer,
City Attorney, City Administrator be included in the session. So moved by Alderman James;
seconded by Alderman Munns.
The Council entered into Executive Session at 10:03 P.M.
The Council returned to regular session at 10:20 P.M. and no action was taken.
The Minutes of the Regular Meeting of the Citv Council — Anril 27.2004 - oage 6
ADJOURNMENT
Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Besco; seconded by
Alderman Kot.
Motion approved by a viva voce vote.
Meeting adjourned at 10:21 P.M.
Minutes submitted by:
Jacquelyn Milschewski,
City Clerk City of Yorkville, Illinois
IC I
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COMMITTEE OF THE WHOLE
CITY COUNCIL MEETING
APRIL 27, 2004
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