City Council Minutes 2004 05-04-04 (special cc) MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF
THE UNITED CITY OF YORKVILLE. KENDALL COUNTY, ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD
ON TUESDAY, MAY 4, 2004.
Mayor Prochaska called the meeting to order at 7:003 P.M and Brownie Troop 159 led the
Council in the Pledge of Allegiance.
ROLL CALL
Clerk Milschewski called the roll.
Ward I James Present
Sticka Present
Ward II Burd Present
Kot Present
Ward III Munns Present (arrived at 7:40)
Ohare Present
Ward IV Besco Present
Spears Present
Also present: City Clerk Milschewski, City Treasurer Powell, Administrator Graff, City Attorney
Dan Kramer, Police Chief Martin, Director of Public Works Dhuse, Finance Director Pleckham
and Executive Director of Parks & Recreation Brown
OUORUM
A quorum was established.
FOR THE SPECIFIC PURPOSE OF THE FISCAL 2004/2005 BUDGET
Ordinance 2003 -23 Fiscal 2004 /2005 Budget
A motion was made by Alderman Sticka to approve the Fiscal Budget 2004/2005 as dated April
27, 2004; seconded by Alderman Kot.
Alderwoman Spears distributed three handouts (see attached) and stated that she wanted to
discuss what was allocated in the budget for travel and meals, public relations, contingency and
merit increases.
Alderwoman Spears stated that she did not believe that the amount for the merit increase was ever
finalized and was to be readdressed. Mayor Prochaska stated that the Council discussed that the
maximum total raise, consisting of a 1.8% cost of living (COLA) and a 3.2% merit increase, will
be 5 %. Alderwoman Spears stated that with the economy the way it currently is, she would be
more comfortable a maximum total increase of 4 %.
Alderman Sticka stated that he did not recall that the Council was this was going to readdress the
merit raise. He stated that the breakdown was explained and he thought that the Council was
done with the discussion.
Alderman James noted that even though 5% is being approved, that doesn't mean that employees
will get the total 5 %. Mayor Prochaska stated that the 5% is the maximum that any employee can
receive and he thought 5% was budgeted last year and the budgeted amount wasn't hit. Finance
Director Traci Pleckham stated that she believed 6% was budgeted last year. Alderman Kot
noted that the COLA increase was across the board for all employees and the maximum merit is
only 3.2% which he felt was reasonable. Mayor Prochaska also noted that the Police
Department's contract allows for a 5% increase.
Alderman Besco asked what percentage of employees reached the maximum increase last years.
Mrs. Pleckham stated that only a few received full increases and most were under 5 %.
Alderwoman Spears pointed out that a 5% raise for someone getting paid $90,000.00 /year is quite
a bit versus 5% for someone getting paid $27,000.00 / year. Mayor Prochaska stated that this has
been an issue with salaries all along and that was the reasoning behind the merit increases. He
stated that there are some other methods for salary increases that can be reviewed in the future.
The consensus of the Council after Mayor Prochaska asked them if they were comfortable with
the increase was to leave it at 5 %.
Alderwoman Spears next questioned $19,000.00 for Travel and Meals; $11,000.00 for Public
Relations $11,000.00 and $120,523.00 for Contingency. Mayor Prochaska noted that this year's
budget has a combined Contingency Fund for all the city's departments rather than each
department having their own Contingency line item. He also noted that the City's contingency
Fund is not overly high in comparison to the total budget.
The Minutes of the Regular Meeting 9f the Citv Council — ADM 27.2004 - nave 2
Alderwoman Spears went over her handout of the summary of clothing expenses spent at
Steven's Silk Screening and Embroidery from January 2003 — September 2003. She noted the
amounts spent by supervisors, elected offices and city staff. She stated that she did not find any
discrepancies with the uniformed wearing staff, the Public Works Department or the Police
Department. She stated that she is uncomfortable with this spending and noted that it did stop
after she brought this up at three different meetings.
Alderwoman Spears went over her handout of a summary of 2003/2004 Expenses; Luncheons,
Dinners and Miscellaneous. She again stated that she was not comfortable spending taxpayer's
money on appreciations luncheons such as the one that was given for the Special Census workers
for $59.00. She noted that the census employees were getting paid to work and taxpayers should
not have to give them an extra little treat. She stated that she knew she was going to be accused
of `nickel and dimeing" these issues to death or that she is micro- managing however she felt it is
justified.
Alderwoman Spears also pointed out expenditures for a television from Sam's Club for the
employees; an Aurora parking ticket; canoe racking; etc. She stated that she is not comfortable
with the way the budget is set up. She stated that the staff has misspent taxpayer's money in the
last year and she could not approve the budget with the way it is set up.
Alderman Kot asked Alderwoman Spears if the Administration Committee had a
recommendation as to how to change spending. She noted that it has not come to the
Administration Committee yet however Alderwoman Burd had suggestions that may work with
regards to donations. Alderman Kot asked if the budget came to the Administration Committee
and Alderwoman Spears stated that it carne through briefly and then it went straight to the
Committee of the Whole (COW) for more open discussion. She felt that the open discussion did
not occur at the COW meeting. Alderman Kot stated that he was disappointed that Alderwoman
Spears, as Administration Committee Chairman, hadn't brought something forward earlier.
Alderwoman Spears stated that this was to be discussed at the last COW meeting however it was
not on the agenda. She also noted that she had trouble getting information for her research.
Alderman Kot noted that at the public hearing for the budget that he was the only council member
who commented on it. He stated that it is difficult to digest all the paperwork Alderwoman
Spears provided at this time when the budget should have been passed a week ago. He stated that
he did not feel it was very realistic to expect the Council to make numerous changes to the budget
at this time. Alderwoman Spears again noted that she had difficulty getting information from
staff which delayed her research. Alderman Kot noted that all the items she noted were on the
bill list all year round. Alderwoman Spears stated that she did not have a problem delaying the
approval of the budget another two weeks in order to give the Council time to review the
information she provided. Alderwoman Spears and Alderman Kot had further discussion
regarding the timing of Alderwoman Spears bringing information to the Council.
Mayor Prochaska stated that it was fine that Alderwoman Spears pointed out the expenditures and
he noted that he probably did not approve every single expenditure. He noted that the Council
was aware of items such as the Appreciation Dinner which under the Contingency Fund. He
stated that it could be said that the City should never have lunches, dinners, etc.; however some
lunches are part of business. He stated that the total bill for lunches, dinner, the Minois Municipal
League conference, etc. is under $5,000.00 and he did not feel this was overly excessive when
taking into consideration the amount of the total budget. He also noted that the City has lowered
its tax rate and done great things with the water and sewer department without raising rates, etc.
He agreed that there was never a policy made with regards to wearing apparel and the spending in
this area has been stopped until a policy is in place. There was further discussion regarding if the
wearing apparel was for staff or elected officials.
Alderwoman Burd questioned if the Contingency Fund could be cut back and then added to later.
Attorney Kramer stated that the budget can always be amended at a later date. He also noted that
even though a budget is passed, it does not mean the funds have to be spent and he stated that a
policy could be passed on how contingency funds are spent.
Alderwoman Bard stated that gift spending was discussed at the Administration Committee
meeting where Alderman James stated that the City should not be giving any gifts at all. She said
she thought about this statement and felt that the City is government and it wasn't appropriate to
dispense gifts to organizations. She suggested that the City develop a grant program where
organizations that are doing good things for the City could apply for assistance. Those applying
would have to meet certain criteria to qualify. She felt this would be a more fair and equitable
use of money. Mayor Prochaska stated that this could be look at as a future policy however it
would have to be carefully worded. Alderman James agreed that there needs to be a policy and
this should be taken to the Administration Committee for further discussion.
The Minutes of the Regular Meeting of the Citv Council — AAril 27.2004 - nage 3
City Treasurer William Powell commented that he agreed that there needs to be a limitation on
how the Contingency Fund is used. He suggested that a fund balance process be developed so
that if funds become tight the City can still operate effectively. He stated he liked the fact that the
Contingency Fund is now in one lump sum and he would like to see the Contingency Fund grow.
Mayor Prochaska gave direction to the staff that any expenditure out of the Contingency Fund has
to go to the Mayor unless it is over $5,000.00 then it will have to be approved by the City
Council. Alderwoman Spears suggested that temporarily any contingency expenses come to the
Administration Committee for review. Mayor Prochaska stated that the expenditures should go to
the Committee that applies to the expenditure for approval.
Alderman Sticka stated that he did not feel that the procedure should be changed; the bill list
reviewed and approved by the City Council every two weeks. He stated that he did not feel there
has been blatant abuse on part of the staff. He also stated that things like appreciation dinners,
trophies and awards are part of team building and having good moral. He stated that if this was a
private business, the incentives would be profit makers because the City is meeting its goals and
objectives. He stated that it is easy to say too much is being spent on small things when there are
big things being accomplished. He noted that other aldermen worry about things also and pointed
out that there is a developer coming before the Council later in the evening at the COW meeting
with an annexation agreement and PUD Agreement. He stated that he read the paperwork and
found that there was hundreds of thousands of dollars more that the City should be collecting.
The developer contacted their attorneys and found that he was correct. He stated that he wasn't
worried about small expenditures but instead looked at something that was worth his time. He
stated that Alderwoman Spears was "picking on people for nickels and dimes ". Alderwoman
Spears disagreed with Alderman Sticka. Alderman Sticka and Alderwoman Spears had further
discussion on spending.
Alderman James asked what percentage the Contingency Fund was to the overall total budget and
what is the standard. Treasurer Powell stated that 20% is standard. Finance Director Pleckham
stated that the Contingency Fund was 1.13% of the total budget.
Alderwoman Ohare called the question; seconded by Alderman Sticka.
Motion to call the question approved by roll call vote. Ayes -5 Nays -4
Ohare -aye, Besco -nay, Burd -nay, James -aye, Kot -aye, Spears -nay,
Sticka -aye, Minns -nay, Prochaska -aye
Motion to approve the budget approved by roll call vote. Ayes -5 Nays -3
Sticka -aye, Besco -nay, Burd -nay, James -aye,
Kot -aye, Munns -aye, Ohare -aye, Spears -nay
ADJOURNMENT
Mayor Prochaska entertained a motion to adjourn. So moved by Alderman James; seconded by
Alderwoman Ohare.
Motion approved by a viva voce vote. Ayes -7 Nays -1
Meeting adjourned at 7:55 P.M.
Minutes submitted by:
Jacquelyn Milschewski,
City Clerk City of Yorkville, Illinois
SPECIAL CITY COUNCIL
AND
COMMITTEE OF THE WHOLE MEETING
May 4, 2004
PLEASE PRINT
NAME: ADDRESS:
� U
1 I
,4 /LS �CL -� (r9�✓�L
iq F �( orb ST'I
TF - 4.A4J nzT'C
SIGNIN
SUMMARY OF CLOTHING EXPENSES
STEVENS SILK SCREENING & EMBROIDERY
01103 — 09/03
NON- UNIFORM WEARING PERSONNEL
Suaervisors/Elected Officials
$ 625.50 Graff, Anton, City Administrator
$ 145.50 Pleckham, Traci, Finance/Budget Director
$ 180.00 Milschewski, Jackie, City Clerk (elected)
$ 66.00 Powell, William, City Treasurer (elected)
$ 68.00 James, Paul, Alderman (elected)
$ 38.00 Munns, Marty, Alderman (elected)
$ 58.00 Ohare, Wanda, Alderwoman (elected)
Citv Staff
$ 61.00 Dyon, Judy, Water Department
$105.50 D'Anna, Liz, City Clerk, Adm. Assistant
$ 27.00 King, Kim, Accounting/Human Resources
$ 56.00 Mizera, Mary, Receptionist
$ 61.00 Williams, Annette, City Secretary
$ 51.00 Woodrick, Jennifer, assistant clerk
(part-time employee when purchased)
UNIFORM WEARING PERSONNEL
Eneine' 'ne Dent.
$ 104.00 Wywrot, Joe, City Engineer
$ 145.50 Barkley, Bill, Engineering Tech.
$ 96.00 Robinson, Mike, Engineering Tech.
i
Police Department �
$341.00 Entire Police Department (includes hats, embroidered
uniforms & badges, 40 tee shirts @ $5.00 each for
Night Out Event)
CITY SUPERVISORS — NON - UNIFORM
GRAFF, ANTON — CITY ADMINISTRATOR
DATE CHECK NO. APPROVED ITEM
ORDERED DATE BY QUANTITY AMOUNT
03/30/03 Ck. 9685 A. Graff 1 jacket $ 230.50
04/08/03 $66.00
1 shirt $48.50
J 1 shirt $48.00 J J
J J 1 shirt $35.00 J J
J J 1 shirt $35.00 J
J � J
08/14/03 Ck. 9685 I A. Graff 16 shirts $ 251.00
04/08/03
I J
08/14/03 #1899 A. Graff 3 shirts @ $48. $ 144.00
09/23/03
TOTAL I $625.50
i
PLECKRAM, TRACI — FINANCAL DIRECTOR.
DATE CHECK NO. APPROVED ITEM
ORDERED DATE BY QUANTITY AMOUNT
01/07/03 Ck. A. Graff 2 shirts - $ 66.50
#9278 $32.00/$34.50
01/28/03
06/23/03 Ck. 1487 A. Graff 3 shirts -
1 $79.00
07/22/03 $33.00/$27.00/$19.00
TOTAL $145.50
�I
j�l
ELECTED OFFICIALS — NON - UNIFORM
(2 SHIRT ALLOWANCE)
MILSCIIEWSKI, JACKIE - CITY CLERK
DATE CHECK NO. APPROVED ITEM
ORDERED DATE BY QUANTITY AMOUNT
07/28/03 Ck. # 1720 A. Graff 3 sweaters - $ 144.00
08/26/03 $48.00 each
06/26/03 Ck. # 1369 2 shirts $18.00 $ 36.00
07/08/03 each
TOTAL $180.00
FOWELL, WILLIAM — CITY TREASURER
i
DATE CHECK NO. APPROVED ITEM
ORDERED DATE BY QUANTITY AMOUNT
I
07/18/03 Ck. # 1619 -- 2 shirts - $ 66.00
08/11/03 $34.00/$32.00
I
III
ELECTED OFFICIALS — NON - UNIFORM
(2 shirt allowance)
JAMES, PAUL - ALDERMAN
DATE CHECK NO. APPROVED ITEM
ORDERED DATE BY QUANTITY AMOUNT
08/30/02 Ck. 9278 A. Graff 1 Shirt $ 32.00
01/28/03
107/14/03 Ck. 1619 T. Pleckham 1 Shirt $ 36.00
TOTAL $ 68.00
MUNNS, MARTY — ALDERMAN
DATE CHECK NO. APPROVED ITEM
ORDERED DATE BY QUANTITY AMOUNT
10/21/02 Ck. 9278 A. Graff 1 shirt $ 38.00
01/28/03
09/12/03 Ck. 28458 -- 1 shirt $ 52.00
10/14/03
TOTAL 1$90.00
Ohare, WANDA — ALDERWOMAN
DATE CHECK NO. APPROVED ITEM
ORDERED DATE BY QUANTITY AMOUNT
08/18/03 Ck. 2090 2 shirts $ 58.00
10/14/02 $30.00/$28.00
' i
I
CITY OFFICE STAFF — NON - UNIFORM POSITION
DYON, JUDY
DATE CHECK NO. APPROVED ITEM
ORDERED DATE BY QUANTITY AMOUNT
06/23/03 Check #1487 1 shirt $27.00 61.00
07/22/03 1 sweatshirt
$34.00
07/15/03 Check # 1467 -- 1 shirt $20.00 62.00
07/22/03 1 shirt $42.00
TOTAL $123.00
WANNA, LIZ
DATE CHECK NO. APPROVED ITEM
ORDERED DATE BY QUANTITY AMOUNT
06/23/03 107/22/03 Check 41487 1 shirt $28.00 I $ 28.00
06/23/03 Check #1487 2 shirts - $ 77.50
07/22/03 $42.00/$35.50
06/23/03 Check # 1467 -- 1 SHIRT $28.00 I $ 28.00
07/22/03
07/15/03 I Check # 1467 -- TOTAL I $133.50
07/22/03
i
DING, KIM
DATE CHECK NO. APPROVED ITEM
ORDERED DATE BY QUANTITY AMOUNT
06/23/03 I Check #1487 I -- 11 shirt I $ 27.00 f
I
MIZERA, MARY
DATE CHECK NO. APPROVED ITEM
ORDERED DATE BY QUANTITY AMOUNT
06/23/03 Ck. # 1487 -- 2 shirts - $28.00 $ 56.00
07/22/03 I I each I
{{
I
WILLIAMS, ANNET I'E
DATE CHECK NO. APPROVED ITEM
ORDERED DATE BY QUANTITY AMOUNT
06/23/03 Ck. #1481 -- 1 sweatshirt $ 61.00
07/22/03 $34.00
1 shirt
$27.00
WOODRICK, JENNIFER
(Part -time empiovee when clothing purchased)
DATE CHECK NO. APPROVED ITEM
ORDERED DATE BY QUANTITY AMOUNT
06/23/03 1 07/22 /03 I 11 1 shirt jacket $51.00
$34 00 I
i
i
ENGINEERING DEPARTMENT — UNIFORM PERSONNEL
WYWROT, JOE — City Eneineer
DATE CHECK NO. APPROVED ITEM
ORDERED DATE BY QUANTITY AMOUNT
06/23/03 Ck. # 1487 «- 1 sweatshirt $ 104.00
07/22/03 $27.00/
1 jacket
$77.00
BARKLEY, BILL (EnzineerinLy)
DATE CHECK NO. APPROVED ITEM
ORDERED DATE BY QUANTITY AMOUNT
06/23/03 Ck. #1487 -- 3 shirts $ 91.50
07/22/03
06/2303 Ck. #1487 -- 1 jacket $ 54.00
07/22/03
TOTAL $145.50
ROBINSON, MIKE (Eneineerine)
DATE CHECK NO. APPROVED ITEM
ORDERED DATE BY QUANTITY AMOUNT
06/23/03 Ck. #1487 -- 1 jacket $ 96.00
07/22/03 $54.00/
1 shirt $
42.00
i
POLICE DEPARTMENT - UNIFORM PERSONNEL
DATE CHECK NO. APPROVED ITEM
ORDERED DATE BY QUANTITY AMOUNT
10/24/02 Ck. # 9278 Chief 2 hats ($20.00 $ 56.00
01/28/03 Martin each) and
4 uniform
badges $4.00
each
12/13/02 Ck. # 9193 Chief Emb. Uniforms 1 $46.00
01/28/03 Martin
01/12/04 Ck. # 2982 Chief Patches - remove $ 25.00
02/24/03 Martin old — sew new
04/29/03 Ck. #1050 Chief 40 tee shirts $200.00
05/27/03 Martin $5.00 each for
Night Out Event
10/03/03 Ck. # 2195 Chief Emb. Badge on $ 14.00
10/28/03 Martin uniform
TOTAL 1$341.00
I I I
I � �
I I I I I
f
SUMMARY OF0004 EXPENSES
LUNCHEON, DINNERS, AHSCELLANEOUS
Expenses from the following budgeted line items:
Public Relations (01 -11- 8012 -101)
$ 650.00 01/03 Jensen Enterprises — DJ — 2003 Employee Appreciation Dinner
$ 381.28 01/03 Jewel/Osco — Holiday Party — Decorations, Cups, etc.)
$ 60.00 02/03 Chamber Dinner
$ 350.00 04/03 Day at Wrigley
$1,000.00 03/03 Jensen Enterprises — DJ — River`fi Appreciation Day
Public Relations (01 -I1 -06400 -5607)
$ 100.00 05/03 Luncheon ( Rosaiti's Pizza)
$ 141.90 05/03 Homeplate Hotdogs
$ 47.04 11/03 Homecoming Candy
$ 59.99 12/03 Census Appreciation Luncheon
$ 154.40 12/03 Christmas Luncheon
Contineencv (01 -11 -80101
$ 177.38 04/03 Fox Valley Trophy — Appreciation Dinner — Pens
$1,247.52 04/03 Fox Valley Trophy — Appreciation Dinner — Awards
$ 47.40 04/03 Fox Valley Trophy — Appreciation Dinner — Service Awards
$ 823.00 03/03 Fox Valley Trophy — Appreciation Dinner — Portfolios
$1,098.00 04/03 Rosaiti's — Appreciation Dinner
Travel Expense (01 -11- 1064 - 005605)
$ 36.38 07/03 Luncheon - Menards
$ 51.67 07/03 Luncheon — Ralph's Place
$ 115.80 07/03 Luncheon - Rob Roy Creek
$ 180.00 10/03 Luncheon — YEDC
$ 37.81 11/03 Luncheon with the Mayor
$ 54.48 11/03 Luncheon — Future Metra Station
$ 41.01 11/03 Luncheon with the Mayor
$ 36.98 11/03 Luncheon — EPA
$ 47.04 11/03 Homecoming Candy
$ 672.41 12/03 Luncheon - Construction Move Appreciation
$ 64.85 12/03 Employee Luncheon
$ 59.99 12/03 Luncheon — Census Taker Appreciation
$ 64.74 02/04 Luncheon — YEDC
$ 71.20 03 /04 Luncheon — Post Office (new)
$ 71.20 03 /04 Luncheon — Goal Setting (Staff
$ 46.96 03/04 Luncheon — Goal Setting (City Council)
I
( ? ?) 01 -11- 06400 -5607
$ 50.00 07/03 Luncheon —Department Head
( ? ?) 01 -00- 01300 -01372
$ 17.85 03/03 Outing —Fund Raiser
Apnreciation Dinner Exnenses - 2004
$ 57.72 04/04 (02- 22- 1064000506 Travel Expense) - Mayor Breakfast
$1,206.25 04/04 (02- 22- 1064000506 Travel Expense) — Dinner/Rosati's
$ 775.$0 03/04 (01 -11- 064 - 005607 Public Relations) —Appreciation
Dinner — Gifts (Baudville)
$2,406.83 03/04 (01 -11- 064 - 005607 Public Relations) —Appreciation
Dinner — Service Awards /Trophies (Fox Valley Trophy)
$ 650.00 03/04 01 -11- 8012 -101 Public Relations) Appreciatioon Dinner
Jensen Enterprises — D.J.
y
$4.916.60
I
2
2003/2004 LUNCHEONS, DINNERS, MISC.
$650.00 01/21/03 01 -11- 8012 -101 Jensen Enterprises — DJ
Public Relations . Appreciation Dinner
$381.28 01/09/03 01 -11 -8012 -101 Jewel/Csco — Holiday Party
Public Relations Decorations, Cups, etc.
$ 60.00 02/07/03 01 -22 -8012 -101 Chamber Dinner
Public Relations
$350.00 04/04/03 01- 118012 -101 EDC — Day at Wrigley
Public Relations
$177.38 04/17/03 01 -11 -8010 Fox Valley Trophy & Awards
Contingency Appreciation. Dinner - Pens
$ 47.40 04/17/03 01 -11 -8010 Fox Valley Trophy & Awards
Contingency Apprec. Dinner — Serv. Awards
$1,247.52 04/17/03 01 -11 -8010 Fox Valley Trophy & Awards
Contingency Appreciation. Dinner — Trophies
$1,000.00 03/30/03 01 -11- 8012 -101 Jensen Enterprises — DJ
Public Relations Riverfront — Volunteers
Appreciation Day
$ 823.00 03/30/03 01 -11 -8010 Fox Valley Trophy & Awards
Contingency Apprec. Dinner — Portfolios
$1,300.00 04/17/03 01 -11 -8010 YMCA Tri City Challenge
Contingency
$1,098.00 04/30/03 01 -11 -8010 Appreciation Dinner
Contingency
$100 05/23/03 01 -11- 06400 -5607 Rosaiti's Pizza Luncheon
Public Relations
$141.90 05/23/03 01 -11- 06400 -5607 Homeplate Hotdogs
Public Relations
$50.00 07/17/03 01 -11- 06400 -5645 Dept. Head Luncheon
$36.38 07/17/03 01 -11- 1064 - 005605 Menards Luncheon
Travel Expense
$51.67 07/05/03 01 -11- 1064 - 005605 Ralph's Place
Travel Expense
I $115.80 07/31/03 01 -11- 1064 - 005605 Rob Roy Creek Luncheon
Travel Expense
1$180.00 10/13/03 01 -11- 064 - 005601 YED Luncheon Fees
$37.81 11/03/03 01 -11- 1064 - 005605 Luncheon w/Mayor
Travel Expense
$54.48 11/06/03 01 -11 -1064- 005605 Luncheon Future Metra
Travel Expense Station
$41.01 11/19/03 01 -11- 1064 - 005605 Luncheon w/Mayor
Travel Expense
. 1
$36.98 11/09/03 01 -11- 1064 - 005605 EPA Luncheon
Travel Expense
$41.01 11/21/03 01 -11- 1064 - 005605 Luncheon with Mayor
Travel Expense
$47.04 11/21/03 01 -11 -1064- 005607 Homecoming Candy
Public Relations
$672.41 12/19/03 01 -11- 1064 - 005605 Constr./Move Appreciation
Travel Expense Luncheon
$64.85 12/19/03 01 -11 -1064- 005605 Employee Luncheon
I
Travel Expense
$ 59.99 12/17/03 01 -11- 1064 - 005607 Census Appreciation
Public Relations Luncheon
$154.40 01 -11- 064 - 005607 Christmas Luncheon
Public Relations
1$20.00 02/05/04 01- 111 - 0780 -9004 Dept. Head Luncheon
$64.74 02/06/04 01 -11- 1064 - 005605 YEDC Luncheon
Travel Expense
$71.20 03/09/04 01 -11 -1064- 005605 Post Office Luncheon
Travel Expense
$71.20 03/02/04 01 -11- 1064 - 005605 Goal Setting Luncheon
Travel Expense
$46.96 03/02/04 01 -11 -1064- 005605 Goal Setting Luncheon
Travel Expense
$17.85 03/23/04 01 -00- 0130001372 Fund Raiser Outing
$ 57.72 04/03/04 01 -11 -1064- 005605 Appreciation Dinner Supp. -
Travel Expense Mayor Breakfast
$11,026.25 04/03/04 01 -11- 1064 - 005605 Appreciation Dinner -
Travel Expense Rosati's
$ 775.80 03/08/04 01 -11 -064- 005607 Baudville - Appreciation
Public Relations Dinner - Gifts
$2,406.83 03/22/04 01 -11- 064 - 005607 Fox Valley Trophy - Service
03/27/04 Public Relations Awards & Gifts
$ 650.00 02/26/04 01 -11- 8012 -101 Jensen Enterprises - DJ
Public Relations Appreciation Dinner
$4,916.60 'TOTAL - 2004 APPRECIATION DINNER
2
2003 LUNCHEONS/DINNERS
POLICE
1 $78.50 01/23/03 01 -21 -7041 Graduation Party I
1$60.01 01/23/03 Police Luncheon
1$91.47 04/17/03 01 -21 -6048 Luncheon
j$40.80 105/23/03 1 01 -21 -064- 005605 1 Chief's SreWast
I I
j
I I I
I
I I I
I 1
I
j I
1 1 j
j 1 I
I
I
05/04/04
SUMMARY OF 2003/2004
QUESTIONABLE EXPENSES
$14,228.86 Luncheons, Dinners, Miscellaneous Expenses
$ 1,542.50 Stevens Silk Screening & Embroidery Clothing
Non - uniform Personnel
$1,181.00 Supervisors & Elected Officials
$ 361.50 City Staff
$15 9 771.36 TOTAL
I