Public Works Packet 2018 04-17-18
AGENDA
PUBLIC WORKS COMMITTEE MEETING
Tuesday, April 17, 2018
6:00 p.m.
City Hall Conference Room
800 Game Farm Road, Yorkville, IL
Citizen Comments:
Minutes for Correction/Approval: March 20, 2018
New Business:
1. PW 2018-34 Snow Operations – Year End Report
2. PW 2018-35 Water Department Reports for January, February and March 2018
3. PW 2018-36 Bond/Letter of Credit Reductions – Quarterly Report
4. PW 2018-37 Capital Improvement Status – Quarterly Report
5. PW 2018-38 Whispering Meadows Completion of Improvements – Change Order No. 1
6. PW 2018-39 Whispering Meadows Completion of Improvements – Construction Engineering
Agreement
7. PW 2018-40 Fox Highland – Raintree Village Water Main Interconnect – Contract Award
8. PW 2018-41 MFT Supplemental Resolution for FY 2019 General Maintenance Appropriation
9. PW 2018-42 Traffic Control Request – Alan Dale Lane and Faxon Road
10. PW 2018-43 Pavement Management System Update
11. PW 2018-44 Metronet – Cannonball Trail Easement Agreement
12. PW 2018-45 AECom Lake Michigan
a. Study Results
b. Supplemental Engineering Agreement
Old Business:
Additional Business:
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
Public Works Committee Agenda
April 17, 2018
Page 2
2017/2018 City Council Goals – Public Works Committee
Goal Priority Staff
“Municipal Building Needs and Planning” 5 Bart Olson & Eric Dhuse
“Vehicle Replacement” 6 Bart Olson & Eric Dhuse
“Water Planning” 8 Eric Dhuse & Brad Sanderson
“Capital Improvement Plan” 11 Bart Olson & Eric Dhuse
“Water Conservation Plan” 15 Eric Dhuse & Brad Sanderson
UNITED CITY OF YORKVILLE
WORKSHEET
PUBLIC WORKS COMMITTEE
Tuesday, April 17, 2018
6:00 PM
CITY HALL CONFERENCE ROOM
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CITIZEN COMMENTS:
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MINUTES FOR CORRECTION/APPROVAL:
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1. March 20, 2018
□ Approved __________
□ As presented
□ With corrections
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NEW BUSINESS:
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1. PW 2018-34 Snow Operations – Year End Report
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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2. PW 2018-35 Water Department Reports for January, February and March 2018
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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3. PW 2018-36 Bond/Letter of Credit Reductions – Quarterly Report
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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4. PW 2018-37 Capital Improvement Status – Quarterly Report
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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5. PW 2018-38 Whispering Meadows Completion of Improvements – Change Order No. 1
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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6. PW 2018-39 Whispering Meadows Completion of Improvements – Construction Engineering
Agreement
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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7. PW 2018-40 Fox Highlands Water Main Improvements – Contract Award
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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8. PW 2018-41 MFT Supplemental Resolution for FY 2019 General Maintenance Appropriation
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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9. PW 2018-42 Traffic Control Request – Alan Dale Lane and Faxon Road
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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10. PW 2018-43 Pavement Management System Update
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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11. PW 2018-44 Metronet – Cannonball Trail Easement Agreement
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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12. PW 2018-45 AECom Lake Michigan
a. Study Results
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
b. Supplemental Engineering Agreement
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Notes ___________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
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ADDITIONAL BUSINESS:
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Minutes
Tracking Number
Minutes of the Public Works Committee – March 20, 2018
Public Works Committee – April 17, 2018
Majority
Committee Approval
Minute Taker
Name Department
Page 1 of 3
DRAFT
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, March 20, 2018, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Joel Frieders Alderman Seaver Tarulis
Alderman Jackie Milschewski Alderman Ken Koch
Other City Officials
City Administrator Bart Olson Interim Assistant City Administrator Erin Willrett
Public Works Director Eric Dhuse Engineer Brad Sanderson, EEI
Other Guests: None
The meeting was called to order at 6:00pm by Chairman Joel Frieders.
Citizen Comments: None
Previous Meeting Minutes: February 20, 2018
The minutes were approved as presented.
New Business:
1. PW 2018-21 Snow Operations Report
Mr. Dhuse reported the trucks plowed twice and he hopes the year end report can be given in April. No
further action.
2. PW 2018-22 Request to Dispose of Vehicles
There are 3 vehicles in various states of disrepair which will be sold at auction. This moves to the
consent agenda.
3. PW 2018-23 IDOT Resolution for Casey's Highway Permit
IDOT requires a resolution for the permit to connect Casey's to the state highway and there will be a
right in/right out at this location. This moves to the consent agenda.
4. PW 2018-24 Fox Highlands Water Main Improvements – Engineering Agreement
This is the engineering agreement with EEI for design and construction for the start of the watermain
project off Rt. 71 into Fox Highlands. The cost is estimated to be about $32,000 for construction
engineering and $29,600 for design engineering. The project has not gone out for bid yet, but will very
soon. This moves to consent.
Page 2 of 3
5. PW 2018-25 Grande Reserve Unit 2 – Acceptance of Improvements
The developer has now completed the punchlist items and Mr. Sanderson recommended acceptance.
The committee agreed and this moves to the consent agenda.
6. PW2018-26 Grande Reserve Unit 5 – Acceptance of Improvements
All punchlist items have now been completed and acceptance is recommended. The committee agreed
and this also moves to the consent agenda.
7. PW 2018- 27 Anthony Place – Acceptance of Improvements
Mr. Sanderson said there are some public improvements to be accepted with all related punchlist items
for the public improvements being done. There will also be a letter of credit reduction. A grand
opening will be held next month. This moves to the consent agenda.
8. PW 2018-28 2018 Sanitary Sewer Lining Program – Contract Awards
Bids went out on March 8th with the lowest bid below the engineering estimate. It was recommended
to award the contract to Innovative Underground from Yorkville. The committee approved and this
moves to the consent agenda.
9. PW 2018-29 2018 Road to Better Roads Program – Contract Award
Mr. Sanderson said bids went out March 12 and 3 bids were received. “D” Construction was the low
bidder and well below the estimated cost. It is recommended the contract be awarded to them in the
amount of $385,182.36. Mr. Olson noted the difference between the bid and the EOPC was $75,000.
This moves to the consent agenda.
10. PW 2018-30 Whispering Meadows – Completion of Improvements – RFP
Geneva Construction was the low bidder and Mr. Sanderson said the asphalt prices are very good at
this time. All paving and underground punchlist items were included in the bid as well as the off-site
storm sewer. The base bid was $1.49 million. EEI evaluated the results and came up with 4 options.
Chairman Frieders said he would prefer doing all the streets except Faxon rather than the other options.
Mr. Olson recommended option #3 to redo all streets and intersection up to Faxon, evaluate how much
has been spent and do a change order if more work can be done. If there are no funds for additional
work this year, the work can be bid out as part of next year's projects, however, Mr. Sanderson said the
asphalt prices would likely increase. Taking this option would result in a shortfall of about $120,000 to
$125,000. After discussion, Chairman Frieders said he would like to do the following improvements:
unit 2, unit 4, no work on Faxon, no off-site storm sewer and Unit 1 if possible. Mr. Olson said the city
attorney will be consulted about authorizing the Unit #1 work if there are enough funds. Public Works
will paint the fire hydrants. This moves forward to the regular agenda and Mr. Olson will provide a
verbal outline of the funding at the Council meeting.
11. PW 2018-31 Traffic Control Requests – Sutton Street and Windett Ridge Road
Mr. Sanderson said staff identified sight distance concerns and it was recommended to install stop signs
at the Sutton St. approach. Alderman Koch shared some instances of cars not stopping and landing in
yards and near a porch in one case. He added this location is one of the 2 bus stops in the subdivision
and this action will improve safety. This moves to the consent agenda.
Page 3 of 3
12. PW 2018-32 CMAP Local Technical Assistance Program Grant for Planning and Technical
Assistance Services for the Study of Shared Water Supply Service Governance Options
Mr. Dhuse said this is the next step in the ongoing water project for Oswego, Montgomery and
Yorkville. This is a grant from IEPA through CMAP and the program will be finished by May or June
this year. The grant requires Council approval and will move to the consent agenda.
13. PW 2018-33 Baseline Road Status
Due to the poor condition of Baseline Road, there was a discussion regarding closure or some other
remedy. Mr. Olson said it would only be closed if the inspector recommended this action. Alderman
Frieders also received some emails regarding the road with one resident suggesting to make the road
off limits to trucks or to repaint the white strip near the sensor to improve traffic flow. Mr. Frieders
asked if these 2 suggestions could be examined. Mr. Dhuse said the strip could be repainted when the
weather improves.
Mr. Koch asked how much of the road belongs to the city. The City owns 2/3 of the way west to Ashe
Road.
Old Business: None
Additional Business: None
There was no further business and the meeting was adjourned at 6:44pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #1
Tracking Number
PW 2018-34
Snow Operations – Year End Report
Public Works Committee – April 17, 2018
None, informational only
Year End Snow Report
Eric Dhuse Public Works
Name Department
Summary
Year-end report for Snow Operations 17-18.
Background
Our last snow removal operation was on February 21st. Since that time, we have had
snow, but not enough to warrant any type of removal operation.
The following facts, figures and statistics are yearly totals for key components in our
snow removal operation. We use these to see if we hit our targets, find our problem areas to
correct, and plan for future years. I have attached my worksheet for reference and review.
Highlights (yearly totals)
1190 Tons of salt used
35,028 gallons of brine used
3636 lane miles of road salted
~1450 tons of salt in storage for future use
Notable statistics for salt/brine trucks (yearly totals)
~9600 miles of road driven during snow removal operations
4475 miles of road salted
10.82 mph average for eight trucks over the entire season
Mailbox Damage (yearly totals)
6 mailboxes struck by city trucks
40 mailboxes reported damaged through phone and request tracker. Breakdown of
reported mailbox damage by route is below
1. Route 1N – 7 reported, none struck. Bristol Bay, Caledonia, Whispering
Meadows, Blackberry North
2. Route 2N – 7 reported, 2 struck. Kylyn’s, Fox Hill, Cimmeron,
Blackberry Woods
3. Route 3N – 0 reported. Countryside, old town north of river west of 47.
4. Route 4N – 1 reported, 1 struck. Grande Reserve
5. Route 5N – 2 reported, 1 struck. Autumn Creek, Prairie Meadows
6. Route 6N – 13 reported, 1 struck. Old town north of river and east of 47,
Heartland, Heartland Circle, Woodworth, Longford Lakes
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, Administrator
Date: March 14, 2018
Subject: Year-end snow report
7. Route 7S – 2 reported, none struck. Old town south of the river to Rt.
126, White Oak, River’s Edge
8. Route 8S – 5 reported, 1 struck. Colonial Prky, Ind. Park, Greenbriar,
Sunflower, Wildwood I & II, country route
9. Route 9S – 3 reported, none struck – Raintree, Windett
Other Notables
We tested two way radios in the trucks this year with good success. We had two way radios in
the past, but when Nextel came out in the 90’s, the push to talk feature was almost as convenient
as the two way radios at a fraction of the cost. It was decided at that time that we would not
maintain our 2 way radios due to cost constraints.
Although we have smart phones with voice activated calls, you can only speak to one
person at a time which then has to be repeated over and over between drivers and the supervisor.
The communication between all drivers is very important during snow removal operations as
well as other instances such as brush pick up, hot patching, water shut offs, and many other
projects and tasks. In addition to the day to day projects and tasks, two way radios would be
incredibly useful in emergency or disaster situations to be able to communicate city wide
including YPD if we get radios that are compatible with theirs. We would not be on the police
channel, but on a separate channel that we can communicate on when needed. We will continue
to look at the budget to try and find the ~$20,000 needed to outfit the public works department.
We also implemented new forms this year to assist with truck maintenance and the
planning and execution of our snow removal operations. The forms consisted of:
Pre-trip inspection for the street department – detailed list of items that need to be
checked before the truck is ready for the next snow event. These include, tire
pressure, fluid levels, no leaks, plow and spreader in good working order.
Pre-trip inspection for the drivers – important details for the driver before leaving
the shop for a snow removal event. These include all lights working, mirrors
adjusted and in working order, snow plow hooked, snow plow and spreader
working correctly, back up alarm working, turn signals, brakes and horn working.
Post snow event worksheet for the drivers – This sheet lets the supervisors know
how the operation went. It simply informs us of what we did right, where we can
improve and any additional comments the driver’s may have.
I would ask that this be placed on the April 17, 2018 Public Works Committee agenda for
discussion. If you have questions or need further information, please let me know.
12/29/2017 2/21/2018
4/4/2018
Recorder ED
Total Miles Average Lbs of Tons of Lbs of Gallons of Gal Brine/ Salt Brine
Route Truck ID Driven MPH Salt Used Salt Used Salt/Mi. Brine Used Ton Salt Miles Miles
1 9 1233.20 11.42 245444.00 122.72 504.20 3870.00 31.53 486.80 487.30
2 27 1044.80 11.85 193624.00 96.81 428.18 3945.00 40.75 452.20 424.10
3No Data Available. Route driven by small trucks with no recording capabilities.
4 13 1021.00 11.11 205164.00 102.58 436.98 2435.00 23.74 469.50 443.20
5 23 1144.90 12.56 249527.00 124.76 462.43 3431.00 27.50 539.60 539.60
6 10 762.80 9.17 224949.00 112.47 471.49 2416.00 21.48 477.10 473.60
7 28 836.53 11.26 199527.00 99.76 453.16 1771.00 17.75 440.30 370.40
8 22 869.50 10.07 98571.00 49.29 386.10 0.00 0.00 255.30 0.00
9 11 1120.70 9.11 239850.00 119.93 465.28 3160.00 26.35 515.50 515.50
8033 10.82 1656656 828 460.25 21028 27.01 3636 3254
Avg. Avg. Avg.
Date Tons of Salt Gal. Brine
7‐Dec‐17 5000
9‐Dec‐17 100
24‐Dec‐17 60 1500
25‐Dec‐17 50 1500
6000
84 840
20 lane miles x 400 lb/mile = 8000 lb/2000 lb/ton = 4 tons
4 tons time 21 events = 84 tons
35028 gallons x 2.2 lb/gal salt = 77,076 lbs/2000 = 38 tons 38
222,300 sf parking lot area/63,360sf/lane mile at 12' wide = 3.6 30
lane miles. 3.6 x 800 lb/lane mile = 2880 lb/2000lb/ton = 1.44 ton
per application. 1.44 ton x 21 applications = 30 tons of salt
used for parking lots
1190 35028 4476
Snow Event Date
Date of Recording
EVENT TOTALS
Snow Operations Salt and Brine Data
Brine still in tanks
Small truck salt estimate
Salt usage to produce brine
Parking lot salt estimate
Events that occurred before data downloads were utilized.
Additional Salt Usage Estimates
Have a question or comment about this agenda item?
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #2
Tracking Number
PW 2018-35
Water Department Reports for January, February, and March 2018
Public Works Committee – April 17, 2018
Majority
Approval
Monthly water reports.
Tom Konen Public Works
Name Department
United City of Yorkville
Esc 1836 WATER DEPARTMENT REPORT
JANUARY 2018
MONTH / YEAR
WELLS
NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE
FEET) FEET) FEET) GALLONS)
4 1386 664 384 23,771,000
7 1527 1125 430 8,157,000
8 1384 840 456 8,186,000
9 1368 861 509 8,867,000
TOTAL TREATED 45,267,000
CURRENT MONTH'S PUMPAGE IS 3,280,000 GALLONS more THAN LAST MONTH
4,668,000 GALLONS more THAN LAST YEAR
DAILY AVERAGE PUMPED: 1,460,225 GALLONS
DAILY MAXIMUM PUMPED: 2,915,000 GALLONS
DAILY AVERAGE PER CAPITA USE:81.12 GALLONS
WATER TREATMENT:
CHLORINE: 1,181 LBS. FED CALCULATED CONCENTRATION: 3.0 MG/L
FLUORIDE: 122 LBS. FED CALCULATED CONCENTRATION: 74 MG/L
POLYPHOSPHATE:1,061 LBS. FED CALCULATED CONCENTRATION: 97 MG/L
WATER QUALITY:
BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY:
26 SATISFACTORY 0 UNSATISFACTORY (EXPLAIN)
FLOURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 0.75 MG/L
MAINTENANCE:
NUMBER OF METERS REPLACED: 6 NUMBER OF LEAKS OR BREAKS REPAIRED: 2
MXU'S: 1 BATTERIES REPLACED: 14
NEW CUSTOMERS:
RESIDENTIAL: 12 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: 0
COMMENTS:
Main breaks: 806 Adrian: Lost 36,000 gallons. Badger and Wolf Street: Lost 90,000 gallons.
eC/4 United City of Yorkville
WATER DEPARTMENT REPORT
kLE,, FEBRUARY 2018
MONTH / YEAR
WELLS
NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE
FEET) FEET) FEET) GALLONS)
4 1386 664 384 17,931,000
7 1527 1125 430 6,702,000
8 1384 840 456 15,752,000
9 1368 861 509 1,574,000
TOTAL TREATED 38,849,000
CURRENT MONTH'S PUMPAGE IS 6,418,000 GALLONS less THAN LAST MONTH
2,758,000 GALLONS more THAN LAST YEAR
DAILY AVERAGE PUMPED: 1,387,464 GALLONS
DAILY MAXIMUM PUMPED: 2,166,000 GALLONS
DAILY AVERAGE PER CAPITA USE:77.08 GALLONS
WATER TREATMENT:
CHLORINE: 835 LBS. FED CALCULATED CONCENTRATION: 3.0 MG/L
FLUORIDE: 53 LBS. FED CALCULATED CONCENTRATION: 74 MG/L
POLYPHOSPHATE: 922 LBS. FED CALCULATED CONCENTRATION: 97 MG/L
WATER QUALITY:
BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY:
26 SATISFACTORY 0 UNSATISFACTORY (EXPLAIN)
FLOURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 0.75 MG/L
MAINTENANCE:
NUMBER OF METERS REPLACED: 6 NUMBER OF LEAKS OR BREAKS REPAIRED: 1
MXU'S: 20 BATTERIES REPLACED: 2
NEW CUSTOMERS:
RESIDENTIAL: 3 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: 0
COMMENTS:
Main breaks: 206 Pleasure Drive Lost 45,000
United City of Yorkville
WATER DEPARTMENT REPORT
11/4kE• MARCH 2018
MONTH I YEAR
WELLS
NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE
FEET) FEET) FEET) GALLONS)
4 1386 664 384 19,908,000
7 1527 1125 430 7,338,000
8 1384 840 456 16,049,000
9 1368 861 509 2,159,000
TOTAL TREATED 37,045,000
CURRENT MONTH'S PUMPAGE IS 1,804,000 GALLONS less THAN LAST MONTH
2,983,000 GALLONS more THAN LAST YEAR
DAILY AVERAGE PUMPED: 1,195,000 GALLONS
DAILY MAXIMUM PUMPED: 2,075,000 GALLONS
DAILY AVERAGE PER CAPITA USE:74.90 GALLONS
WATER TREATMENT:
CHLORINE:1,039 LBS. FED CALCULATED CONCENTRATION: 3.0 MG/L
FLUORIDE: 59 LBS. FED CALCULATED CONCENTRATION: 74 MG/L
POLYPHOSPHATE: 1,086 LBS. FED CALCULATED CONCENTRATION: 97 MG/L
WATER QUALITY:
BACTERIOLOGICAL SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY:
26 SATISFACTORY 0 UNSATISFACTORY (EXPLAIN)
FLOURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 0.75 MG/L
MAINTENANCE:
NUMBER OF METERS REPLACED: 4 NUMBER OF LEAKS OR BREAKS REPAIRED: 1
MXU'S: 42 BATTERIES REPLACED: 2
NEW CUSTOMERS:
RESIDENTIAL: 12 COMMERCIAL: 0 INDUSTRIAL/GOVERNMENTAL: 0
COMMENTS:
Service breaks: 700 Game Farm Road
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #3
Tracking Number
PW 2018-36
Bond/LOC Reduction Summary – March 31, 2018
Public Works Committee – April 17, 2018
Informational
Informational
Brad Sanderson Engineering
Name Department
Please see the attached reduction summary through March 31, 2018. If you have any questions,
please let me know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: April 4, 2018
Subject: 2018 Bond/LOC Reduction Summary – To Date
31-Mar-18
2018 Bond and Letter of Credit Reduction Report
Date Development/Project
Engineer
Concurrence
City Administrator
Concurrence
Mayor
Concurrence Reduction Final Release Reduction Value Remaining Balance
2/27/2018 Bristol Bay Unit 3 X X X $284,638.81 $0.00
2/27/2018 Caledonia X X X $497,615.58 $60,000.00
3/27/2018 GC Housing X X X $200,022.65 $8,845.35
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Agenda Item Number
New Business #4
Tracking Number
PW 2018-37
Capital Project Update
Public Works Committee – April 17, 2018
None
Status Update
Brad Sanderson Engineering
Name Department
The purpose of this memo is to update the Public Works Committee as to the status of the several
projects. A brief summary on the status of the projects is provided below:
Construction Projects
Kennedy Shared Use Path – ITEP
The project is substantially complete. Punchlist items will be addressed in the spring.
Planning/Design Projects
Rt 71 Water main and Sanitary Sewer Relocation
Relocation along Rt 71 is included in IDOT’s bid package.
Bids to be received on Fox Highlands Improvements on April 6th.
Pavillion Road Streambank Stabilization
Design engineering is underway. We are tentatively targeting a June 2018 letting and a
late summer/early fall construction.
2018 RTBR Program
Contract has been awarded to D Construction.
Fountain Village – Completion of Improvements
Contract has been awarded to Wilkinson Excavating. A preconstruction meeting is scheduled for
April 11th.
2018 Sanitary Sewer Lining Program
Contract has been awarded to Innovative Underground.
Whispering Meadows – Completion of Improvements
Contract has been awarded to Geneva Construction.
East Orange Street Water Main Improvements
Final design has been initiated.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: April 4, 2018
Subject: Capital Improvement Projects Update
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #5
Tracking Number
PW 2018-38
Whispering Meadows - Completion of Improvements – Change Order No. 1
Public Works Committee – April 17, 2018
Majority
Approval of Change Order No. 1
Consideration of Change Order No. 1
Brad Sanderson Engineering
Name Department
The purpose of this memo is to present Change Order No. 1 for the above referenced project.
A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to
the Contractor authorizing an addition, deletion or revision in the work within the general scope of the
Contract Documents, or authorizing in the Contract Price or Contract Time.
Background:
The United City of Yorkville and Geneva Construction Co. recently entered into agreement for a contract
value of $1,489,553.11 for the above referenced project. The intent of the project is to resurface the roads
and any necessary storm, water and sanitary repairs within the Whispering Meadows Subdivision.
Questions Presented:
Should the City approve Change Order No. 1 which would decrease the contract amount by $374,784.75.
Discussion:
The changes made to the contract are associated with removing the binder and surface course replacement
along Faxon Road, removing the offsite storm sewer installation and to minimize the storm sewer repairs
to within the roadway limits of Unit 1, 2, and 4 only.
We are recommending approval of the change order.
Action Required:
Consideration of approval of Change Order No. 1 in the amount of $374,784.75.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: April 6, 2018
Subject: Whispering Meadows Units 1, 2 &4 – Completion of Improvements
CHANGE ORDER
Order No. 1
Date: April 6, 2018
Agreement Date: TBD
NAME OF PROJECT: Whispering Meadows – Completion of Improvements
OWNER: United City of Yorkville
CONTRACTOR: Geneva Construction Co.
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. See Attached
Change of CONTRACT PRICE:
Original CONTRACT PRICE: $1,489,553.11
Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $0.00
The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (decreased)
by: $ 374,784.75
The new CONTRACT PRICE including this CHANGE ORDER will be: $1,114,768.36
Change to CONTRACT TIME:
The CONTRACT TIME will be (increased) (decreased) by 0 calendar days.
The date for completion of all work will be August 31, 2018
Justification
Removed from scope of work.
Approvals Required
Requested by: United City of Yorkville
Recommended by: Engineering Enterprises, Inc.
Accepted by: Geneva Construction Co.
CHANGE ORDER NO. 1
WHISPERING MEADOWS - COMPLETION OF IMPROVEMENTS
UNITED CITY OF YORKVILLE
QUANTITY COST QUANTITY COST
1 BIT MATERIALS (PRIME COAT)LB 35,556 0.01$ 0.0 -$ 8,131.0 81.31$
2 HMA SURFACE REMOVAL, 1.5"SY 10,532 1.50$ 0.0 -$ 0.0 -$
3 HMA SURFACE REMOVAL, 2.5"SY 59,731 1.60$ 0.0 -$ 15,638.0 25,020.80$
4 HMA SURF REM - BUTT JOINT SY 80 12.00$ 0.0 1,104.00$ 0.0 -$
5 HMA SURF CSE, MIX "D", N50 TON 6,084 57.00$ 0.0 -$ 1,348.7 76,875.90$
6 HMA BINDER COURSE, IL-19.0, N50 TON 9,033 55.00$ 0.0 -$ 2,248.0 123,640.00$
7 REM AND DISP OF UNSUITABLE MATL CY 1,000 29.00$ 0.0 -$ 0.0 -$
8 AGG SUBGRADE IMPROVEMENT CY 1,000 38.00$ 0.0 -$ 0.0 -$
9 GEOTECH FAB F/ GR STAB SY 3,000 0.95$ 0.0 -$ 0.0 -$
10 PCC SIDEWALK REM & REPL SF 7,135 7.00$ 0.0 -$ 0.0 -$
11 PCC SIDEWALK 5 INCH, SPEC SF 360 6.50$ 0.0 -$ 0.0 -$
12 DETECTABLE WARNINGS SF 420 21.00$ 0.0 -$ 0.0 -$
13 COMB CC&G REM & REPL LF 2,225 30.00$ 0.0 -$ 0.0 -$
14 SAWCUT AND CAULKING CRACKED CC&G EA 144 35.00$ 0.0 -$ 0.0 -$
15 EPOXY PATCH CURB HEAD EA 152 45.00$ 0.0 -$ 0.0 -$
16 CRACK SEALING (CURBS)LF 41,273 0.41$ 0.0 -$ 8,239.0 3,377.99$
17 THERMOPLASTIC PAVMNT MARKING - 6"LF 1,120 2.20$ 0.0 -$ 0.0 -$
18 THERMOPLASTIC PAVMNT MARKING - 24"LF 95 5.26$ 0.0 -$ 0.0 -$
19 YIELD SIGN INSTALLATION EA 1 300.00$ 0.0 -$ 0.0 -$
20 DIVIDED ROAD SIGN INSTALLATION EA 2 300.00$ 0.0 -$ 0.0 -$
21 REALIGN STREET LIGHTS EA 2 683.03$ 0.0 -$ 0.0 -$
22 BACKFILL AROUND STREET LIGHTS EA 2 724.18$ 0.0 -$ 0.0 -$
23 48-HOUR BURN TEST LS 1 1,734.90$ 0.0 -$ 0.0 -$
24 MH LID REPLACEMENT - SANITARY EA 2 150.00$ 0.0 -$ 0.0 -$
25 LOCATE & ADJ STRUCTURE- SANITARY EA 4 675.00$ 0.0 -$ 0.0 -$
26 RESET FR & ADJ RINGS - SANITARY EA 2 500.00$ 0.0 -$ 0.0 -$
27 RESET FRAME - SANITARY EA 9 450.00$ 0.0 -$ 0.0 -$
28 STRUCTURE ADJ - SANITARY EA 1 500.00$ 0.0 -$ 0.0 -$
29 REPLACE CHIMNEY SEAL EA 3 275.00$ 0.0 -$ 0.0 -$
30 MH FR & LID REPLACEMENT- SANITARY EA 2 685.00$ 0.0 -$ 0.0 -$
31 PIPE GROUTING - SANITARY EA 1 100.00$ 0.0 -$ 0.0 -$
32 CLEAN STRUCTURE - SANITARY EA 2 195.00$ 0.0 -$ 0.0 -$
33 MANDREL TESTING - SANITARY LS 1 600.00$ 0.0 -$ 0.0 -$
34 TELEVISING - SANITARY LF 20,075 1.65$ 0.0 -$ 0.0 -$
DEDUCTIONSITEM NO.ITEMS UNIT CONTRACT
QUANTITY UNIT PRICE ADDITIONS
CHANGE ORDER NO. 1
WHISPERING MEADOWS - COMPLETION OF IMPROVEMENTS
UNITED CITY OF YORKVILLE
QUANTITY COST QUANTITY COST
DEDUCTIONSITEM NO.ITEMS UNIT CONTRACT
QUANTITY UNIT PRICE ADDITIONS
35 LOCATE & ADJ STRUCTURE - STORM EA 16 375.00$ 0.0 -$ 16.0 6,000.00$
36 STRUCTURE ADJ - STORM EA 2 275.00$ 0.0 -$ 2.0 550.00$
37 RESET FR & ADJ RINGS - STORM EA 10 275.00$ 0.0 -$ 10.0 2,750.00$
38 RESET FRAME - STORM EA 23 275.00$ 0.0 -$ 23.0 6,325.00$
39 MH FR & LID REPLACEMENT- STORM EA 8 850.00$ 0.0 -$ 0.0 -$
40 REPLACE ADJ RINGS - STORM EA 10 325.00$ 0.0 -$ 7.0 2,275.00$
41 REPL MH OPEN LID - STORM EA 2 193.00$ 0.0 -$ 2.0 386.00$
42 REPOUR BENCH - STORM EA 7 300.00$ 0.0 -$ 4.0 1,200.00$
43 STEP INSTALLATION - STORM EA 14 185.00$ 0.0 -$ 14.0 2,590.00$
44 FLARED END SECTION GRATE, 24"EA 1 460.00$ 0.0 -$ 1.0 460.00$
45 FLARED END SECTION RIP RAP SY 210 75.00$ 0.0 -$ 210.0 15,750.00$
46 BACKFILL SINKHOLE - STORM EA 11 125.00$ 0.0 -$ 11.0 1,375.00$
47 PATCH LIFT HOLE IN STRUCT - STORM EA 50 65.00$ 0.0 -$ 50.0 3,250.00$
48 RESET BARREL SECT - STORM EA 1 310.00$ 0.0 -$ 1.0 310.00$
49 PIPE GROUTING - STORM EA 1 100.00$ 0.0 -$ 0.0 -$
50 CLEAN STRUCTURE - STORM EA 60 195.00$ 0.0 -$ 60.0 11,700.00$
51 CLEAN OULTET STRUCTURE - STORM EA 1 1,350.00$ 0.0 -$ 1.0 1,350.00$
52 MORTAR FILLETS EA 128 55.00$ 0.0 -$ 0.0 -$
53 REMOVE FILTER BASKET/FABRIC EA 59 20.00$ 0.0 -$ 59.0 1,180.00$
54 ADJ. STORM RESTRICTOR STRUCTURE EA 1 400.00$ 0.0 -$ 1.0 400.00$
55 REMOVE & REPLACE STORM SEWER, 12"LF 8 411.00$ 0.0 -$ 0.0 -$
56 CLEAN STORM SEWER LF 347 7.75$ 0.0 -$ 347.0 2,689.25$
57 DET. BASIN OVERFLOW WEIR INSTALL LS 1 6,500.00$ 0.0 -$ 1.0 6,500.00$
58 STORM SEWER CL A 1 18"LF 1,400 39.00$ 0.0 -$ 1,400.0 54,600.00$
59 MANHOLE TA 4' DIA T1F CL EA 3 1,650.00$ 0.0 -$ 3.0 4,950.00$
60 18" FES W/ GRATE EA 1 1,400.00$ 0.0 -$ 1.0 1,400.00$
61 CONNECT TO EX STORM SEWER (CORE DRILL)EA 1 1,700.00$ 0.0 -$ 1.0 1,700.00$
62 REMOVE EXISTING 18" FES EA 1 100.00$ 0.0 -$ 1.0 100.00$
63 STORM SEWER REMOVAL 18"LF 55 13.00$ 0.0 -$ 55.0 715.00$
64 TELEVISING - STORM LF 1,750 3.65$ 0.0 -$ 1,750.0 6,387.50$
65 REPLACE ADJ RINGS - VALVE VAULT EA 2 275.00$ 0.0 -$ 0.0 -$
66 LOCATE & ADJ STRUCT - VALVE VAULT EA 7 400.00$ 0.0 -$ 0.0 -$
67 STRUCTURE ADJUST - VALVE VAULT EA 2 275.00$ 0.0 -$ 0.0 -$
68 RESET FR & ADJ RINGS - VALVE VAULT EA 9 275.00$ 0.0 -$ 0.0 -$
CHANGE ORDER NO. 1
WHISPERING MEADOWS - COMPLETION OF IMPROVEMENTS
UNITED CITY OF YORKVILLE
QUANTITY COST QUANTITY COST
DEDUCTIONSITEM NO.ITEMS UNIT CONTRACT
QUANTITY UNIT PRICE ADDITIONS
69 RESET FRAME - VALVE VAULT EA 1 275.00$ 0.0 -$ 0.0 -$
70 CLEAN STRUCTURE - VALVE VAULT EA 3 195.00$ 0.0 -$ 0.0 -$
71 REPLACE BROKEN AUX VB - WATER EA 2 725.00$ 0.0 -$ 0.0 -$
72 ADJ AUX VB TO GRADE - WATER EA 17 230.00$ 0.0 -$ 0.0 -$
73 REALIGN AUX VB - WATER EA 9 410.00$ 0.0 -$ 0.0 -$
74 CLEAN AUX VB OF DEBRIS - WATER EA 5 195.00$ 0.0 -$ 0.0 -$
75 REM & REPL BROKEN B-BOX EA 20 420.00$ 0.0 -$ 0.0 -$
76 RAISE FIRE HYDRANT TO GRADE EA 4 950.00$ 0.0 -$ 0.0 -$
77 LOWER FIRE HYDRANT TO GRADE EA 2 1,000.00$ 0.0 -$ 0.0 -$
78 ROTATE FIRE HYDRANT EA 3 130.00$ 0.0 -$ 0.0 -$
79 RESET FIRE HYDRANT - LEANING EA 2 1,360.00$ 0.0 -$ 0.0 -$
80 BACKFILL AROUND FIRE HYDRANT EA 1 100.00$ 0.0 -$ 0.0 -$
81 REPAINT FIRE HYDRANT EA 62 180.00$ 0.0 -$ 0.0 -$
82 TOPSOIL STRIP, STOCKPILE, & REPLACEMENT LS 1 10,000.00$ 0.0 -$ 1.0 10,000.00$
83 PARKWAY GRADING & RESTORATION SY 125 12.50$ 0.0 -$ 0.0 -$
84 ALLOWANCE - ITEMS ORDERED BY ENGINEER UNIT 40,000 1.00$ 0.0 -$ 0.0 -$
TOTAL ADDITIONS =1,104.00$
TOTAL DEDUCTIONS =(375,888.75)$
ORIGINAL CONTRACT PRICE:1,489,553.11$
AMOUNT OF CURRENT CHANGE ORDER:(374,784.75)$
NEW CONTRACT PRICE:$1,114,768.36
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #6
Tracking Number
PW 2018-39
Whispering Meadows Completion of Improvements – Construction Engineering Agreement
Public Works Committee – April 17, 2018
N/ A
Supermajority (6 out of 9)
Approval
See attached memo.
Bart Olson Administration
Name Department
Summary
Approval of an engineering agreement with EEI for construction engineering related to the
Whispering Meadows infrastructure project.
Background
This item was discussed at the March 27th City Council meeting. At that meeting, the City
Council awarded a bid for Whispering Meadows paving and infrastructure. Accordingly, EEI has
submitted an engineering agreement for our consideration for construction engineering.
The attached contract contains a $70,892 estimate for construction engineering and $5,000 for
subcontracting to Rubino Engineering for material testing of concrete and asphalt. Construction
engineering will be paid on an hourly basis. These amounts are included in the FY 19 budget.
Construction is expected to occur in Summer 2018.
Recommendation
Staff recommends approval of the engineering agreement with EEI for construction engineering
related to the Whispering Meadows infrastructure project.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: April 12, 2018
Subject: Whispering Meadows completion – construction engineering
Whispering Meadows – Completion of Improvements
United City of Yorkville, Kendall County, IL
Professional Services Agreement - Construction Engineering
THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred
to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as
the "Contractor" or “ENGINEER” agrees as follows:
A. Services:
ENGINEER agrees to furnish to the City the following services: The ENGINEER shall
provide any and all necessary engineering services to the City as indicated on the
included Attachment A. All Engineering will be in accordance with all City and Illinois
Department of Transportation requirements.
B. Term:
Services will be provided beginning on the date of execution of this agreement and
continuing, until terminated by either party upon 7 days written notice to the non-
terminating party or upon completion of the Services. Upon termination the ENGINEER
shall be compensated for all work performed for the City prior to termination.
C. Compensation and maximum amounts due to ENGINEER:
ENGINEER shall receive as compensation for all work and services to be performed
herein, an amount based on the Estimate of Level of Effort and Associated Cost included
in Attachment B. Construction Engineering will be paid for hourly at the actual rates for
services to be performed, currently estimated at $70,892.00. The hourly rates for this
project are shown in the attached 2018 Standard Schedule of Charges. All payments will
be made according to the Illinois State Prompt Payment Act and not less than once every
thirty days.
For outside services provided by other firms or subconsultants, the City shall pay the
ENGINEER the invoiced fee to the ENGINEER, plus 10%. Such outside services
include, but are not limited to services to be provided by Rubino Engineering, Inc. and
are estimated at $5,000.00
D. Changes in Rates of Compensation:
In the event that this contract is designated in Section B hereof as an Ongoing Contract,
ENGINEER, on or before February 1st of any given year, shall provide written notice of
any change in the rates specified in Section C hereof (or on any attachments hereto) and
said changes shall only be effective on and after May 1st of that same year.
E. Ownership of Records and Documents:
Whispering Meadows – Completion of Improvements
United City of Yorkville
Professional Services Agreement
Design and Construction Engineering
ENGINEER agrees that all books and records and other recorded information developed
specifically in connection with this agreement shall remain the property of the City.
ENGINEER agrees to keep such information confidential and not to disclose or
disseminate the information to third parties without the consent of the City. This
confidentiality shall not apply to material or information, which would otherwise be
subject to public disclosure through the freedom of information act or if already
previously disclosed by a third party. Upon termination of this agreement, ENGINEER
agrees to return all such materials to the City. The City agrees not to modify any original
documents produced by ENGINEER without contractors consent. Modifications of any
signed duplicate original document not authorized by ENGINEER will be at OWNER’s
sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned
document will, likewise, be at the OWNER’s sole risk and without legal liability to the
ENGINEER.
F. Governing Law:
This contract shall be governed and construed in accordance with the laws of the State of
Illinois. Venue shall be in Kendall County, Illinois.
G. Independent Contractor:
ENGINEER shall have sole control over the manner and means of providing the work
and services performed under this agreement. The City’s relationship to the ENGINEER
under this agreement shall be that of an independent contractor. ENGINEER will not be
considered an employee to the City for any purpose.
H. Certifications:
Employment Status : The Contractor certifies that if any of its personnel are an employee
of the State of Illinois, they have permission from their employer to perform the service.
Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled
Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of
bribery or attempted bribery of an officer or employee of the State of Illinois or any
other state.
Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not
in default for a period of six months or more in an amount of $600 or more on the
repayment of any educational loan guaranteed by the Illinois State Scholarship
Commission made by an Illinois institution of higher education or any other loan made
from public funds for the purpose of financing higher education (5 ILCS 385/3).
Whispering Meadows – Completion of Improvements
United City of Yorkville
Professional Services Agreement
Design and Construction Engineering
Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois
Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any
agency as a result of being convicted of a felony.
Barred from Contracting : The Contractor certifies that it has not been barred from
contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois
Compiled Statutes 5/33E or similar law of another state.
Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug
Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this
contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or
more employees certify and agree to take steps to ensure a drug free workplace by
informing employees of the dangers of drug abuse, of the availability of any treatment or
assistance program, of prohibited activities and of sanctions that will be imposed for
violations; and that individuals with contracts certify that they will not engage in the
manufacture, distribution, dispensation, possession, or use of a controlled substance in
the performance of the contract.
Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor
agrees to comply with applicable provisions of the Illinois Human Rights Act (775
Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities
Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The
equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights
Rules is specifically incorporated herein. The Contractor shall comply with Executive
Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order
11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R.
Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under
this Contract.
International Boycott: The Contractor certifies that neither it nor any substantially owned
affiliated company is participating or shall participate in an international boycott in
violation of the provisions of the U.S. Export Administration Act of 1979 or the
regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS
582).
Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the
Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of
the date of completion of this Contract or the date of final payment under the Contract, all
books and records relating to the performance of the Contract and necessary to support
amounts charged to the City under the Contract. The Contract and all books and records
related to the Contract shall be available for review and audit by the City and the Illinois
Auditor General. If this Contract is funded from contract/grant funds provided by the
U.S. Government, the Contract, books, and records shall be available for review and
audit by the Comptroller General of the U.S. and/or the Inspector General of the federal
Whispering Meadows – Completion of Improvements
United City of Yorkville
Professional Services Agreement
Design and Construction Engineering
sponsoring agency. The Contractor agrees to cooperate fully with any audit and to
provide full access to all relevant materials.
United States Resident Certification: (This certification must be included in all contracts
involving personal services by non-resident aliens and foreign entities in accordance with
requirements imposed by the Internal Revenue Services for withholding and reporting
federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen
___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that
taxes be withheld on payments made to non resident aliens for the performance of
personal services at the rate of 30%.
Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its
Federal Tax Payer Identification Number or Social Security Number is (provided
separately) and is doing business as a (check one): ___ Individual ___ Real Estate
Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax
Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation
___ Trust or Estate ___ Medical and Health Care Services Provider Corp.
I. Indemnification:
ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and
employees against all loss, damage, and expense which it may sustain or for which it will
become liable on account of injury to or death of persons, or on account of damage to or
destruction of property resulting from the performance of work under this agreement by
ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful
act or negligence of ENGINEER or its Subcontractors of any employee of any of them.
In the event that the either party shall bring any suit, cause of action or counterclaim
against the other party, the non-prevailing party shall pay to the prevailing party the cost
and expenses incurred to answer and/or defend such action, including reasonable attorney
fees and court costs. In no event shall the either party indemnify any other party for the
consequences of that party’s negligence, including failure to follow the ENGINEER’s
recommendations.
J. Insurance:
The ENGINEER agrees that it has either attached a copy of all required insurance
certificates or that said insurance is not required due to the nature and extent of the types
of services rendered hereunder. (Not applicable as having been previously supplied)
K. Additional Terms or Modification:
The terms of this agreement shall be further modified as provided on the attachments.
Except for those terms included on the attachments, no additional terms are included as a
part of this agreement. All prior understandings and agreements between the parties are
merged into this agreement, and this agreement may not be modified orally or in any
Whispering Meadows – Completion of Improvements
United City of Yorkville
Professional Services Agreement
Design and Construction Engineering
manner other than by an agreement in writing signed by both parties. In the event that
any provisions of this agreement shall be held to be invalid or unenforceable, the
remaining provisions shall be valid and binding on the parties. The list of attachments
are as follows:
Attachment A: Scope of Services
Attachment B: Estimated Level of Effort and Associated Cost
Attachment C: Anticipated Project Schedule
Attachment D: Location Map
Attachment E: 2018 Standard Schedule of Charges
L. Notices:
All notices required to be given under the terms of this agreement shall be given mail,
addressed to the parties as follows:
For the City: For the ENGINEER:
City Administrator and City Clerk Engineering Enterprises, Inc.
United City of Yorkville 52 Wheeler Road
800 Game Farm Road Sugar Grove Illinois 60554
Yorkville, IL 60560
Either of the parties may designate in writing from time to time substitute addresses or
persons in connection with required notices.
Agreed to this _____day of __________________, 2018.
United City of Yorkville: Engineering Enterprises, Inc.:
_________________________________ ________________________________
Gary Golinski Brad Sanderson, P.E.
Mayor Vice President
_________________________________ ________________________________
Beth Warren Angie Smith
City Clerk Executive Assistant
Whispering Meadows – Completion of Improvements
United City of Yorkville
Kendall County, IL
Professional Services Agreement - Construction Engineering
Attachment A – Scope of Services
Construction Engineering:
Attend the Pre-Construction Conference with the Contractor
Provide resident engineering for on-site observation
Daily documentation of work tasks and calculation of installed pay items
Monitor adherence to specifications
Gather material inspection and coordinate any required testing on behalf of the City
Provide guidance to the contractor when questions arise during construction
Prepare/verify payment estimates
Prepare change orders
Gather certified payrolls and waivers of lien
Provide information to residents as required
Perform punch list inspections, provide follow up inspections and recommend acceptance when
appropriate
Communicate activities with City weekly, or as required based on onsite activities
Prepare necessary closeout paperwork
ATTACHMENT B - ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COSTPROFESSIONAL ENGINEERING SERVICES WHISPERING MEADOWS - COMPLETION OF IMPROVEMENTSUnited City of Yorkville, ILENTITY:ADMIN. WORKPRINCIPAL SENIOR SENIOR SENIOR ITEM COSTWORKIN PROJECT PROJECT PROJECT PROJECT PROJECT PROJECT CAD PROJECT HOUR PERITEMCHARGE MANAGER ENGINEER II ENGINEER MANAGER SURVEYOR I TECHNICIAN MANAGER TECHNICIAN ADMIN. SUMM. ITEMNO. WORK ITEM HOURLY RATE: $197 $173 $160 $137 $173 $149 $125 $173 $137 $70CONSTRUCTION ENGINEERING3.1 Contract Administration16 24 24 4 68 10,560$ 3.2 Construction Layout2 30 32 4,430$ 3.3 Observation and Documentation16 30 350 396 55,902$ Construction Engineering Subtotal: 32 - 56 404 - - - - - 4 496 70,892$ PROJECT TOTAL: 32 - 56 404 - - - - - 4 496 70,892 Printing = -$ 70,612$ Supplies & Misc. = -$ -$ Material Testing (Rubino) = 5,000$ -$ 280$ 70,892$ DIRECT EXPENSES = 5,000$ 75,892$ \\Milkyway\EEI_Storage\Docs\Public\Yorkville\2017\YO1725-C Whispering Meadows, Units 1, 2 & 4-Completion of Improvements\PSA\[Attachment B - Fee Estimate.xlsx]Fee SummaryPROJECT ROLE:Surveying Expenses = Drafting Expenses = Administrative Expenses = TOTAL LABOR EXPENSES = TOTAL EXPENSES = ENGINEERING SURVEYING DRAFTINGEngineering Expenses = DIRECT EXPENSESLABOR SUMMARY
WORKYear:ITEM Month:NO. WORK ITEM Week Starting:123412341234123412341234123412341234CONSTRUCTION ENGINEERING3.1 Contract Administration3.2 Constructing Layout3.3 Observation and Documentation\\Milkyway\EEI_Storage\Docs\Public\Yorkville\2017\YO1725-C Whispering Meadows, Units 1, 2 & 4-Completion of Improvements\PSA\[Attachment C - Schedule.xls]ScheduleLegendProject Management & QC/QA PreliminaryMeeting(s) Design Work ItemBidding and Contracting ConstructionApril June July August SeptemberATTACHMENT C:ANTICIPATED PROJECT SCHEDULEWHISPERING MEADOWS - COMPLETION OF IMPROVEMENTSUNITED CITY OF YORKVILLEMay2018January February March
Unit 4Unit 2Unit 1EldenDrMcMurtrieCtMeadowviewLnHigh Ridge LnAlanDaleLnA la n D aleL n
RedbudDrCannonballTrlCannonball TrlMcMurtrieWayHoneysuckleLnCanyonTrail CtNorthland LnP a tr ic ia L nAm andaLnYellowstone LnCatalpaTrlCanyon TrlTwinleafTrlAlice AveFaxonRdFaxon RdSumac DrWinterberryDrGoldenrodDrIroqoisLnN Br i d g e S t N B rid g e S tEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700Whispering MeadowsAttachment Dwww.eeiweb.comDATEDATE:PROJECT NO.:FILE:PATH:BY:APRIL 2018YO1725YO1725_Attachment D.MXDH:\GIS\PUBLIC\YORKVILLE\2017\MJTNO.REVISIONS³United City of Yorkville800 Game Farm RoadYorkville, IL 60560630-553-4350www.yorkville.il.us05001,000250Feet
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Agenda Item Number
New Business #7
Tracking Number
PW 2018-40
Fox Highland-Raintree Village Water Main Interconnect
Public Works Committee – April 17, 2018
Majority
Consideration of Contract Award
Consideration of Bid Award
Brad Sanderson Engineering
Name Department
Bids were received, opened and tabulated for work to be done on the project at 10:15 a.m., April
6, 2018. Representatives of contractors bidding the project and our firm were in attendance. A
tabulation of the bids and the engineer’s estimate is attached for your information and record.
The low bid was below our engineer’s estimate and within budget.
Therefore, we recommend the acceptance of the bid and approval of award be made to the low
bidder, Vian Construction Co., Inc., 1041 Martha Street, Elk Grove Village, Illinois 60007 in the
amount of $292,304.00.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: April 10, 2018
Subject: Fox Highland – Raintree Village Water Main Interconnect
BID TABULATIONFOX HIGHLAND-RAINTREE VILLAGE WATER MAIN INTERCONNECTUNITED CITY OF YORKVILLEBID TABULATIONENGINEER'S ESTIMATEBIDS RECD 4/6/201852 Wheeler RoadSugar Grove, IL 60554ITEMUNIT UNIT UNIT UNIT UNIT UNIT UNITNO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT1WATER MAIN, 8-INCH D.I.P, CLASS 52, WITH POLYETHYLENE WRAP FOOT 1,010108.00$ 109,080.00$ 110.00$ 111,100.00$ 95.00$ 95,950.00$ 83.00$ 83,830.00$ 115.00$ 116,150.00$ 140.00$ 141,400.00$ 80.00$ 80,800.00$ 2WATER MAIN PROTECTION, PVC, C-900, 12-INCH FOOT 18840.00$ 7,520.00$ 110.00$ 20,680.00$ 50.00$ 9,400.00$ 80.00$ 15,040.00$ 50.00$ 9,400.00$ 110.00$ 20,680.00$ 80.00$ 15,040.00$ 3CONNECTION TO EXISTING WATER MAIN, 8-INCH EACH 22,800.00$ 5,600.00$ 3,000.00$ 6,000.00$ 3,000.00$ 6,000.00$ 3,000.00$ 6,000.00$ 2,350.00$ 4,700.00$ 4,000.00$ 8,000.00$ 3,800.00$ 7,600.00$ 4GATE VALVE & VALVE BOX, 8-INCH (RESILIENT SEAT) EACH 11,600.00$ 1,600.00$ 3,800.00$ 3,800.00$ 3,500.00$ 3,500.00$ 1,900.00$ 1,900.00$ 2,500.00$ 2,500.00$ 1,800.00$ 1,800.00$ 2,100.00$ 2,100.00$ 5PRESSURE CONNECTION WITH 8-INCH GATE VALVE IN 60-INCH VAULT EACH 25,200.00$ 10,400.00$ 7,000.00$ 14,000.00$ 7,000.00$ 14,000.00$ 7,500.00$ 15,000.00$ 7,800.00$ 15,600.00$ 9,750.00$ 19,500.00$ 7,000.00$ 14,000.00$ 68-INCH PRESSURE REDUCING VALVE IN 60" VAULT W/TYPE 1 FR & CL EACH 214,100.00$ 28,200.00$ 20,000.00$ 40,000.00$ 17,000.00$ 34,000.00$ 22,000.00$ 44,000.00$ 19,900.00$ 39,800.00$ 18,000.00$ 36,000.00$ 25,000.00$ 50,000.00$ 7FIRE HYDRANT ASSEMBLY WITH AUX. VALVE, 6-INCH MJ EACH 25,400.00$ 10,800.00$ 5,000.00$ 10,000.00$ 5,200.00$ 10,400.00$ 6,200.00$ 12,400.00$ 5,000.00$ 10,000.00$ 5,000.00$ 10,000.00$ 5,000.00$ 10,000.00$ 8DUCTILE IRON FITTINGS LB 7405.00$ 3,700.00$ 5.00$ 3,700.00$ 8.00$ 5,920.00$ 0.10$ 74.00$ 10.00$ 7,400.00$ 0.01$ 7.40$ 9.00$ 6,660.00$ 9WATER SERVICE CONNECTION, 1-INCH EACH 11,200.00$ 1,200.00$ 3,000.00$ 3,000.00$ 1,000.00$ 1,000.00$ 900.00$ 900.00$ 1,200.00$ 1,200.00$ 1,000.00$ 1,000.00$ 1,200.00$ 1,200.00$ 10WATER SERVICE PIPE, 1-INCH TYPE K COPPER FOOT 2556.00$ 1,400.00$ 51.00$ 1,275.00$ 30.00$ 750.00$ 55.00$ 1,375.00$ 43.25$ 1,081.25$ 15.00$ 375.00$ 40.00$ 1,000.00$ 11WATE MAIN TESTING-PRESSURE AND DISINFECTION LSUM 12,200.00$ 2,200.00$ 1,000.00$ 1,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 2,000.00$ 2,000.00$ 2,500.00$ 2,500.00$ 4,000.00$ 4,000.00$ 12FOUNDATION MATERIAL CUYD 25022.00$ 5,500.00$ 1.00$ 250.00$ 40.00$ 10,000.00$ 20.00$ 5,000.00$ 30.00$ 7,500.00$ 1.00$ 250.00$ 30.00$ 7,500.00$ 13EXPLORATORY EXCAVATION EACH 4300.00$ 1,200.00$ 10.00$ 40.00$ 500.00$ 2,000.00$ 220.00$ 880.00$ 500.00$ 2,000.00$ 250.00$ 1,000.00$ 1,000.00$ 4,000.00$ 14BITUMINOUS MATERIALS (TACK COAT) LB 3,8122.00$ 7,624.00$ 1.00$ 3,812.00$ 0.50$ 1,906.00$ 1.00$ 3,812.00$ 0.50$ 1,906.00$ 1.00$ 3,812.00$ 0.20$ 762.40$ 15HOT-MIX ASPHALT PAVEMENT REMOVAL SQYD 1,5404.00$ 6,160.00$ 5.00$ 7,700.00$ 11.00$ 16,940.00$ 4.00$ 6,160.00$ 10.00$ 15,400.00$ 4.00$ 6,160.00$ 63.00$ 97,020.00$ 16HOT-MIX ASPHALT BINDER COURSE, IL-19.0, N50 TON 230126.00$ 28,980.00$ 95.00$ 21,850.00$ 90.00$ 20,700.00$ 129.00$ 29,670.00$ 90.00$ 20,700.00$ 120.00$ 27,600.00$ 64.00$ 14,720.00$ 17HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50 TON 14088.00$ 12,320.00$ 105.00$ 14,700.00$ 100.00$ 14,000.00$ 90.00$ 12,600.00$ 93.00$ 13,020.00$ 83.00$ 11,620.00$ 67.00$ 9,380.00$ 18ROADWAY EDGE CRACK SEALING FOOT 2,0002.00$ 4,000.00$ 2.00$ 4,000.00$ 3.50$ 7,000.00$ 2.00$ 4,000.00$ 2.50$ 5,000.00$ 2.00$ 4,000.00$ 2.70$ 5,400.00$ 19SIDEWALK REMOVAL AND REPLACEMENT SQFT 22510.00$ 2,250.00$ 10.00$ 2,250.00$ 12.00$ 2,700.00$ 9.00$ 2,025.00$ 15.00$ 3,375.00$ 9.00$ 2,025.00$ 25.00$ 5,625.00$ 20COMBINATION CURB AND GUTTER REMOVAL AND REPLACEMENT FOOT 5548.00$ 2,640.00$ 50.00$ 2,750.00$ 45.00$ 2,475.00$ 32.00$ 1,760.00$ 88.00$ 4,840.00$ 34.00$ 1,870.00$ 40.00$ 2,200.00$ 21PCC DRIVEWAY REMOVAL AND REPLACEMENT SQYD 3088.00$ 2,640.00$ 10.00$ 300.00$ 90.00$ 2,700.00$ 75.00$ 2,250.00$ 65.00$ 1,950.00$ 87.00$ 2,610.00$ 75.00$ 2,250.00$ 22FIRE HYDRANT REMOVAL EACH 1350.00$ 350.00$ 750.00$ 750.00$ 700.00$ 700.00$ 1,100.00$ 1,100.00$ 700.00$ 700.00$ 150.00$ 150.00$ 750.00$ 750.00$ 23SANITARY SERVICE REPAIR, PVC SDR-26, D-2241, 6-INCH EACH 2400.00$ 800.00$ 100.00$ 200.00$ 2,000.00$ 4,000.00$ 800.00$ 1,600.00$ 1,000.00$ 2,000.00$ 500.00$ 1,000.00$ 600.00$ 1,200.00$ 24STORM SEWER REPAIR, PVC SCHEDULE 40, 4-INCH FOOT 2057.00$ 1,140.00$ 64.00$ 1,280.00$ 50.00$ 1,000.00$ 25.00$ 500.00$ 45.00$ 900.00$ 40.00$ 800.00$ 30.00$ 600.00$ 25STORM SEWER REPAIR, RCP, 12-INCH FOOT 6065.00$ 3,900.00$ 75.00$ 4,500.00$ 70.00$ 4,200.00$ 59.00$ 3,540.00$ 92.51$ 5,550.60$ 130.00$ 7,800.00$ 80.00$ 4,800.00$ 26STORM SEWER REPAIR, RCP, 15-INCH FOOT 1070.00$ 700.00$ 85.00$ 850.00$ 150.00$ 1,500.00$ 85.00$ 850.00$ 220.00$ 2,200.00$ 290.00$ 2,900.00$ 90.00$ 900.00$ 27STORM SEWER REPAIR, RCP, 30-INCH FOOT 10375.00$ 3,750.00$ 110.00$ 1,100.00$ 250.00$ 2,500.00$ 120.00$ 1,200.00$ 350.00$ 3,500.00$ 315.00$ 3,150.00$ 120.00$ 1,200.00$ 28RESTORATION SQYD 9045.00$ 4,050.00$ 10.00$ 900.00$ 40.00$ 3,600.00$ 10.00$ 900.00$ 20.00$ 1,800.00$ 25.00$ 2,250.00$ 10.00$ 900.00$ 29NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL, TYPE 1 TON 5050.00$ 2,500.00$ 40.00$ 2,000.00$ 30.00$ 1,500.00$ 10.00$ 500.00$ 15.00$ 750.00$ 50.00$ 2,500.00$ 70.00$ 3,500.00$ 30NON-SPECIAL, NON-HAZARDOUS SOIL WASTE DISPOSAL, TYPE 2 TON 5050.00$ 2,500.00$ 40.00$ 2,000.00$ 40.00$ 2,000.00$ 15.00$ 750.00$ 12.00$ 600.00$ 25.00$ 1,250.00$ 70.00$ 3,500.00$ 31PERIMETER EROSION BARRIER FOOT 2004.00$ 800.00$ 3.00$ 600.00$ 4.00$ 800.00$ 2.00$ 400.00$ 5.00$ 1,000.00$ 5.00$ 1,000.00$ 3.00$ 600.00$ 32TRAFFIC CONTROL AND PROTECTION LSUM 16,800.00$ 6,800.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 42,200.00$ 42,200.00$ 17,500.00$ 17,500.00$ 4,990.60$ 4,990.60$ 6,250.00$ 6,250.00$ 33ALLOWANCE-ITEMS ORDERED BY THE ENGINEER UNIT 10,0001.00$ 10,000.00$ 1.00$ 10,000.00$ 1.00$ 10,000.00$ 1.00$ 10,000.00$ 1.00$ 10,000.00$ 1.00$ 10,000.00$ 1.00$ 10,000.00$ TOTAL 292,304.00 301,387.00 303,141.00 317,216.00 332,022.85 340,000.00 375,457.40Plano, IL 60545 Batavia, IL 60510H. LINDEN & SONS SEWER FOX EXCAVATING, INC.722 E. South Street-Unit D 1305 S. River StreetCONLEY EXCAVATING1555 Gramercy PlaceMorris, IL 60450Elk Grove Village, IL 60007Gilberts, IL 60136VIAN CONSTRUCTIONCOPENHAVER CONSTRUCTION1041 Martha Street75 Koppie DriveACQUA CONTRACTORS CORP1415 S. Ardmore Ave.Villa Park, IL 60181ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS
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Kingsm illC t Baltrusol CtLEGENDPROPOSED WATER MAINUNKNOWN WATER MAIN3" WATER MAIN AND SMALLER4" WATER MAIN6" WATER MAN8" WATER MAIN10" WATER MAIN12" WATER MAIN16" WATER MAINEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700Exhibit 5Location Mapwww.eeiweb.comDATEDATE:PROJECT NO.:FILE:PATH:BY:February 2018YO1810YO1847 - Exhibit 5.MXDH:\GIS\PUBLIC\YORKVILLE\2018\MJTNO.REVISIONS³United City of Yorkville800 Game Farm RoadYorkville, IL 60560630-553-4350www.yorkville.il.us300 0 300150 Feet
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #8
Tracking Number
PW 2018-41
MFT Supplemental Appropriation for General Maintenance
Public Works Committee – April 17, 2018
Majority
Approval
Seeking approval for additional appropriation for bulk rock salt.
Eric Dhuse Public Works
Name Department
Summary
Attached is the MFT general maintenance proposal for FY19. This year, the proposed
appropriation is $177,000. If approved, this money will be used to purchase bulk rock salt and
electricity for our street lights.
Background
Each year the City Council must approve a proposed resolution to appropriate Motor Fuel
Tax funds for use throughout the city under the umbrella of general maintenance. At the same
time, IDOT also has to approve the type of maintenance, quantity of materials, and many other
factors to make sure they all follow strict IDOT standards and regulations.
Recommendation
I recommend the approval of this resolution to appropriate $177,000 for general
maintenance use as approved by IDOT.
I would ask that this be placed on the April 17, 2018 public works committee for
discussion. If you have any questions or need further information, please let me know.
Memorandum
To: Public Works Committee
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, Administrator
Date: April 4, 2018
Subject: FY19 MFT Appropriation
Have a question or comment about this agenda item?
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tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Agenda Item Number
New Business #9
Tracking Number
PW 2018-42
Traffic Control Request – Alan Dale Lane and Faxon Road
Public Works Committee – April 17, 2018
Majority
Consideration of Approval
Signage Recommendation
Brad Sanderson Engineering
Name Department
As requested, we investigated the possible installation of multi-way stop signs at the intersection of Alan
Dale Lane and Faxon Road. Our findings were as follows:
Currently there are stop signs along Alan Dale Lane.
The intersection at Alan Dale Lane and Faxon Road does not appear to have any sight distance
constraints.
The only recorded crash at that intersection in the last 5 years was a property damage accident in
Septempter 2014.
The governing entity on traffic control signage is the Manual on Uniform Traffic Control Devices
(MUTCD). The manual states as follows in regards to multi-way stop sign installation:
Guidance:
The decision to install multi-way stop control should be based on an engineering study.
The following criteria should be considered in the engineering study for a multi-way STOP sign
installation:
A. Where traffic control signals are justified, the multi-way stop is an interim measure that can be
installed quickly to control traffic while arrangements are being made for the installation of the
traffic control signal.
B. Five or more reported crashes in a 12-month period that are susceptible to correction by a
multi-way stop installation. Such crashes include right-turn and left-turn collisions as well as
right-angle collisions.
C. Minimum volumes:
1. The vehicular volume entering the intersection from the major street approaches (total
of both approaches) averages at least 300 vehicles per hour for any 8 hours of an
average day; and
2. The combined vehicular, pedestrian, and bicycle volume entering the intersection from
the minor street approaches (total of both approaches) averages at least 200 units per
hour for the same 8 hours, with an average delay to minor-street vehicular traffic of at
least 30 seconds per vehicle during the highest hour; but
3. If the 85th-percentile approach speed of the major-street traffic exceeds 40 mph, the
minimum vehicular volume warrants are 70 percent of the values provided in Items 1 and
2.
D. Where no single criterion is satisfied, but where Criteria B, C.1, and C.2 are all satisfied to 80
percent of the minimum values. Criterion C.3 is excluded from this condition.
Option:
Other criteria that may be considered in an engineering study include:
A. The need to control left-turn conflicts;
B. The need to control vehicle/pedestrian conflicts near locations that generate high pedestrian
volumes;
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: March 15, 2018
Subject: Alan Dale Lane and Faxon Road Multi-Way Stop Sign
C. Locations where a road user, after stopping, cannot see conflicting traffic and is not able to
negotiate the intersection unless conflicting cross traffic is also required to stop; and
D. An intersection of two residential neighborhood collector (through) streets of similar design
and operating characteristics where multi-way stop control would improve traffic operational
characteristics of the intersection
Due to the low traffic volumes, almost non-existent crash history, and no sight distance constraints with
the current intersection control, this intersection does not make a good candidate for multi-way stop
installation. The intersection control signage should be left as it currently stands.
Alan Dale Lane and Faxon Road
Intersection Photos
1
Westbound Approach, Looking West
Westbound Approach, Looking South
Alan Dale Lane and Faxon Road
Intersection Photos
2
Westbound Approach, Looking North
Eastbound Approach, Looking East
Alan Dale Lane and Faxon Road
Intersection Photos
3
Eastbound Approach, Looking North
Eastbound Approach, Looking South
Alan Dale Lane and Faxon Road
Intersection Photos
4
Northbound Approach, Looking North
Northbound Approach, Looking West
Alan Dale Lane and Faxon Road
Intersection Photos
5
Northbound Approach, Looking East
Southbound Approach, Looking South
Alan Dale Lane and Faxon Road
Intersection Photos
6
Southbound Approach, Looking East
Southbound Approach, Looking West
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #10
Tracking Number
PW 2018-43
Pavement Management System Update
Public Works Committee – April 17, 2018
Majority
Proposal Approval
Consideration of Proposal
Brad Sanderson Engineering
Name Department
The purpose of this memo is to present a proposal from IMS to perform an update for the
pavement management program.
Background:
The United City of Yorkville completed an analysis of its pavement infrastructure in 2013
utilizing data collected from IMS in 2012. The resulting report that was developed was
instrumental in developing the five-year pavement management plan for the City.
Generally, it is recommended that the pavement analysis be revisited every 5 to 7 years in order
to maintain accuracy. As noted above, it has been six years since the data has been collected.
Questions Presented:
Should the City approve the proposal from IMS to perform the pavement analysis in the amount
not to exceed $48,000?
Discussion:
IMS will provide the following as part of their proposal:
Laser condition survey and deflection testing of all 112 miles of City streets
Digital images every 25’
Installation of latest PavePro software
EEI and Public Works will utilize the updated information to create a new five-year pavement
management plan for the City.
This work is planned within the FY19 budget.
Action Required:
Consideration of approval of the IMS proposal.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: April 5, 2018
Subject: Pavement Management System Update
August 1, 2017
IMS Infrastructure Management Services EEI - Yorkville 2017 PMP Update.docx Page 1
IMS Infrastructure Management Services
1775 Winnetka Circle, Rolling Meadows, IL 60008
Phone: (847) 506-1500 Fax: (847) 255-2938
www.ims-rst.com
Engineering Enterprises, Inc.
Christopher J. Ott, E.I., Project Engineer
52 Wheeler Road
Sugar Grove, IL 60554
Reference: 2017 City of Yorkville Pavement Management Update Proposal
Dear Robert:
IMS Infrastructure Management Services is pleased to submit our proposal to update the City of Yorkville’s
pavement management program. The project will include testing the City’s entire street system. Network
level testing using block-to-block referencing will be performed on approximately 112 test miles of pavement
designated by EEI. The field investigation will include a Laser RST surface condition survey, Dynaflect-
based deflection testing, GPS referencing and a review of environmental and external factors. Digital
images will be provided at 25’ intervals. IMS will install the current version of the PavePRO Manager
pavement management software with the updated field data. The pavement management software will be
linked to the City’s GIS. IMS can implement a variety of 3rd party software modules including Lucity,
Cartegraph, Cityworks and others, should the City wish to change platforms or expand to an enterprise-wide
management system in the future.
The proposed update will ensure that the City’s pavement management program is complete and accurately
reflects current conditions. It will also provide information on the benefits of the rehabilitation strategies
used by the City. This street information can be used to meet many of the reporting requirements of the
GASB 34 “modified approach”.
A description of the elements of the proposed update program with corresponding cost summary is set forth
on the following pages. Pricing is from the official schedule submitted by IMS to the Northeast Illinois
Partnering Contract (a consortium of North and northwest Chicago municipalities). MFT funds can be used
for IMS pavement management programs. We will assist the City and EEI in preparing the IDOT
engineering agreement and expediting the approval from Local Roads.
We look forward to our continued work with Engineering Enterprises, Inc. and the City of Yorkville. If you
have any questions regarding this proposal or new IMS services, please feel free to contact our office.
Very truly yours,
IMS Infrastructure Management Services, LLC
Donald L. Hardt
Manager of Client Services
IMS Infrastructure Management Services EEI - Yorkville 2017 PMP Update.docx Page 2
Project Approach – Pavement Management Program Update
1. Surface Condition Survey
Surveys are completed using the Road Surface Tester
(RST). The City will receive a continuous, objective, and
accurate survey of the surface condition of the street network.
Retests will be performed using previous sectioning wherever
possible. These network-level surveys with intersection-to-
intersection test sections will be linked to the City’s GIS. The
RST provides a great deal of flexibility and can easily adjust
test section lengths to meet previously established test
sections and/or any revised City goals. Single-direction
testing will be performed on the two-lane streets. Two-
direction testing is recommended for use on divided streets
and arterials and collectors with four or more lanes of traffic. The surface condition survey is conducted
continuously over the entire length of the test section and is not based on sample sections. The information
gathered in this survey includes inventory, roughness, rut depth, cracking, texture and distress. The effects
of environmental conditions will be considered in conjunction with the surface condition survey.
To provide the City with a future ROW asset data collection option, IMS will collect continuous digital video
during the surface condition survey. The RST combines an inertial navigation guidance system with GPS to
geo-locate visible pavement and ROW features. The simultaneous pavement and ROW asset data
collection capability of the RST is unique in the industry. It provides an efficient and cost-effective means to
populate both pavement and future asset management systems.
The presence of any failed or broken concrete slabs within a test section will be recorded for further detailed
identification during the deflection survey. IMS crews will use the City-identified definition of failed/broken
slabs as the basis for our rating. The number of failed slabs will be recorded during the deflection survey
and used by PavePRO Manager software to give the City an option to address individual slab removal and
replacement as a maintenance/rehabilitation strategy for concrete pavements.
2. Deflection Testing
Each street test section surveyed by the Laser RST will
receive a deflection test. This testing will be performed using
the Dynaflect device and the results of this testing will permit
an analysis of the structural capabilities of the existing street
section. IMS utilizes all five sensors of the Dynaflect in its
structural analysis. This provides valuable information on the
capabilities of the pavement, base and subgrade sections,
and the interaction between these sections. Deflection
testing will be performed on all streets in the City and will
provide a solid basis for comparison to previous results.
Although most Chicago area agencies include structural analysis as part of their program, the PavePRO
software can be used with or without deflection data.
IMS Infrastructure Management Services EEI - Yorkville 2017 PMP Update.docx Page 3
3. GIS and Pavement Management
IMS will provide a link between the City’s GIS
program and the pavement management data to
enable the City to display and generate color-
coded maps based upon existing pavement
conditions, street rehabilitation plans or most any
of the data in the pavement management
program. The City can use the query function of
its mapping program to display the pavement
management data and images. It may also be
possible to use its mapping program to make
queries of other departments infrastructure plans
in conjunction with their street rehabilitation plans
to determine if conflicts exist between plans. To
most effectively maintain this link, IMS will require a copy of the City’s current electronic centerline map
prior to field data collection activities.
4. Digital Images
In conjunction with the surface condition survey, each test section is recorded with GPS referenced digital
video with forward and rearward directed video cameras and used as part of IMS’ Quality Control and
Quality Assurance procedures. Additional cameras can be used to expand the viewing area or include
features of special interest to the City. IMS will provide digital images at intervals of 25’ for viewing in
PavePRO Manager software and/or through the City’s GIS. Many agencies find these images valuable as a
“point-in-time” record of their roads and as a source of information for a variety of engineering,
legal/investigative, and administrative uses. They can also be beneficial in assessing damage from a
natural disaster or unforeseen event.
The PavePRO Manager software includes an
image module. This enhancement allows for
the attachment of digital images to each test
section. The City can then access all the
pavement management data from a selected
block and view multiple digital images for the
identified section on his/her computer monitor.
The digital images will be captured directly
from the continuous video performed as part
of the RST survey, but can be expanded to
include images generated from a City-owned
digital camera, and/or result from scanned
photos or drawings.
IMS uses an automated image capture
process that is cost effective and provides for a user-defined frequency for the number of pictures per
section.
IMS Infrastructure Management Services EEI - Yorkville 2017 PMP Update.docx Page 4
5. Pavement Management Software Implementation & Training
IMS will provide the current version of
PavePRO Manager software fully loaded
with IMS collected field data. Any City
condition data and maintenance histories
can be added following staff training. The
software will be installed on the City’s
computer network. Since the software is
provided with a site license, it can be used
on laptops, field computers or by other
departments at no additional charge. The
software provides information on existing
conditions, future performance, viable
maintenance and rehabilitation strategies,
optimization, schedules, budgets and
multiyear programs. The program is kept
current by City staff through input of rehabilitation activities.
6. Project Timing
The data collection phase of the proposed update program including the RST survey and deflection testing
will be completed within a four week period. Data processing, GIS linkage, and digital images will
immediately follow the fieldwork. The current version of PavePRO Manager software with the updated test
results will be delivered within 60 days of completion of the field testing.
IMS Infrastructure Management Services EEI - Yorkville 2017 PMP Update.docx Page 5
Fee Schedule
The cost summary is based on the following fee schedule. It is derived from the official schedule submitted
by IMS to the Northeast Illinois Partnering Contract (a consortium for North and Northwest Chicago area
municipalities) and offers reduced pricing for our Chicago metro area clients. It is based on scheduling
surveys in conjunction with other area projects to minimize mobilization charges.
Project Initiation $2,000.00
Network Referencing $1,500.00
RST Local Mobilization, Setup & Calibration $1,500.00
RST Surface Condition Survey $135.00/ test mile
Dynaflect Local Mobilization, setup & Calibration $1,000
Deflection Testing $125.00/ test mile
Data Processing $20.00/ test mile
Development of Structural Indices (3rd Party Software) $15.00/ test mile
PCC Slab Survey (for streets with no deflection testing) $20.00/ test mile
Pavement Width Measurements (for streets with no deflection testing) $10.00/ test mile
PavePRO Manager Software $3,000.00
3rd Party Software Special Quote
Data Configuration & Data Load (3rd Party Software) Special Quote
Parking Lot Survey, Software/Report $0.25/sq.yd. - Special Review
Software Training (on site) $1,000.00/day - $600/ half day
Engineering Interpretation, Analysis, Special Reports $125.00/hour
Transfer of Historical Data to a New Program $85.00/hour
PavePRO Software Maintenance and Support $1,000.00/year
GIS Linkage $20.00/ test mile
Digital Images @ 25’ intervals (single view) $22.00/ test mile
Digital Images @ 25’ intervals (additional views) $14.00/mile/view
Digital Video Storage for Future ROW Asset Extraction $10.00/ test mile
GPS/Camera Extraction Set-up & AVI Conversion $10.00/ test mile
ROWMan Software $2,000.00
Master Asset List Development $300.00 - $1,500.00
Project Management 7.5% of Task Activities
Asset Extraction Services* Special Quote
IMS Infrastructure Management Services EEI - Yorkville 2017 PMP Update.docx Page 6
Cost Summary
IMS has developed the following cost summary based on a street network of 112 test miles. Mileages were
developed using the information from the 2012 survey and adding 2 miles for new roads.
2017 Pavement Management Program Update
Task Activity Qty Units Unit Rate Total
Project Initiation
1 Project Initiation 1 LS $2,000.00 $2,000.00
2 Network Referencing 1 LS $1,500.00 $1,500.00
Field Surveys
3 RST Local Mobilization, Setup & Calibration 1 T-MI $1,500.00 $1,500.00
4 RST Surface Condition Survey 112 T-MI $135.00 $15,120.00
5 Dynaflect Local Mobilization, Setup & Calibration 1 T-MI $1,000.00 $1,000.00
6 Deflection Testing 112 T-MI $125.00 $14,000.00
7 Pavement Width Measurements 112 T-Mi $10.00 $1,120.00
Data Management
8 Data Processing 112 T-MI $20.00 $2,240.00
9 GIS Linkage 112 T-MI $20.00 $2,240.00
10 Digital Images (1 HD View @ 25' Intervals)112 T-MI $20.00 $2,240.00
11 Software Maintenance and Support 1 LS $1,000.00 $1,000.00
12 Project Management 1 LS $3,297.00 $3,297.00
Optional Pavement Services
13 On-site Software Training 1 Day $1,000.00 $1,000.00
14 Digital Video Storage for Future Asset Extraction 112 T-Mi $10.00 $1,120.00
$47,257.00Pavement Management Program Update Total:
Services are provided on a unit-price basis. The fee schedule is submitted with the assumption
that the City will provide or assist IMS with the following information and services:
Street list and GIS centerline file of roads to be surveyed complete with functional classifications.
Safety vehicle to trail deflection-testing equipment on major collectors, if requested.
Notification and coordination with other departments or agencies, if necessary.
IMS Infrastructure Management Services EEI - Yorkville 2017 PMP Update.docx Page 7
Project Approval – Engineering Enterprises, Inc. for the City of Yorkville, IL
This proposal is submitted in duplicate with each copy being considered as an original. Acceptance is
constituted by signing and returning one copy to our office.
Approved Services (please check off selected services)
Pavement Management Program Update – $47,257.00
Optional Pavement Services (please check off selected services)
1-Day On-site Software Training – $1,000.00
Video Storage for Future Asset Extraction – $1,120.00
ACCEPTED:
By: __________________________
Title: __________________________
Date: __________________________
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #11
Tracking Number
PW 2018-44
Metronet Easement Agreement – Cannonball Trail
Public Works Committee – April 17, 2018
N/ A
Majority
Approval
See attached memo.
Bart Olson Administration
Name Department
Summary
Approval of an easement for Metronet equipment near the City’s Cannonball Trail pump station
site.
Background
The City Council approved the Metronet Cable Franchise Agreement at the March 13, 2018
meeting. Metronet is finalizing documents and is beginning to look at construction plans. One
component of their construction rollout is installation of various utility cabinets throughout the City.
These can be sited within the rights-of-way throughout town, pursuant to the City’s right-of-way control
ordinances. However, Metronet is looking for one cabinet in the area of Cannonball Trail and Route 34
and staff proposed to put the cabinet within the Cannonball Trail booster station near the northeast
corner of Kendall Marketplace. Since there are already utilities in the area and it is set back from the
roadway, we thought this was a good location.
An aerial with the general location of the cabinet and the booster station is attached. The
easement document is attached. The easement is not required to be given by the City under the
franchise agreement, but we are proposing a minimal fee for the easement.
Recommendation
Staff recommends approval of the easement.
Memorandum
To: Public Works Committee
From: Bart Olson, City Administrator
CC:
Date: April 12, 2018
Subject: Metronet Easement Agreement
Document Prepared by and
After Recorded Return to:
Metro Fibernet, LLC
Attn: Legal Department
8837 Bond Street
Overland Park, KS 66214
(Space Above this Line for County Recorder’s Use only)
Grant of Utility Easement
This Grant of Utility Easement ("Grant of Easement") is made as of this ___ day of April 2018, by the United
City of Yorkville ("Grantor").
RECITALS:
A. Grantor is the owner of record of a certain parcel(s) of real estate legally described on
Exhibit A attached hereto and made a part hereof (the "Parcel").
B. Subject to and in accordance with the terms and provisions of this Grant of Easement, Grantor
desires to convey to Metro Fibernet, LLC d/b/a Metronet ("Grantee") a utility easement on, in, under and across a
certain portion of land on the Parcel (the "Easement Parcel") that is legally described on Exhibit B‐1 and depicted
on Exhibit B‐2 hereto.
NOW, THEREFORE, for and in consideration of the sum of One Dollar ($1.00) and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Grantor hereby grants
and agrees as follows:
1. Grant of Easement. Subject to the terms, covenants, conditions and restrictions contained in this Grant of
Easement, Grantor hereby declares, grants, and establishes for the benefit of Grantee a nonexclusive easement
("Easement") on, in, under and across the Easement Parcel to construct, operate, maintain, expand, replace and
remove facilities that Grantee may desire, consisting of but not limited to cabinets, concrete pads, aerial
cables, underground cables, wires, conduits, manholes, drains, splicing boxes, utility meters, surface location
markers, gas mains, electric lines, water lines, telecommunications systems and other facilities or structures
for similar uses, upon, over, through, under and along the Easement Parcel together with the right of access
over and across such limited portions of the Parcel that are reasonably necessary to undertake the foregoing in
and under the Easement Parcel. This Easement also includes the right of ingress and egress over and across
the property adjacent to the Easement Parcel for the purpose of exercising the rights granted herein, and the
right to clear and keep cleared all trees, roots, brush and other obstructions from the surface and sub‐surface
of the Easement Parcel during construction and maintenance and to use adjacent areas as necessary. The
rights granted to Grantee pursuant to this Grant of Easement shall be assignable for the placement of
facilities for the purpose of providing services to Grantee, such as to third party utilities and service providers.
2
2. Restoration of Easement Parcel. If the exercise by Grantee of its rights under this Grant of Easement
causes a disturbance, destruction or removal of any gardens, shrubs, landscaping, paving or other
improvements permitted to be located on the Easement Parcel pursuant to the terms hereof or otherwise
located on the Parcel, then Grantee will restore the affected portion of the Easement Parcel and/or the Parcel
to substantially its prior condition; provided, however, Grantee may reasonably cut or trim any tree, shrub or
other plant that interferes with the construction, operation, maintenance, renewal, relocation or removal of
the cabinets, underground pipes, meters, wires, cables, conduits, manholes, transformers, pedestals and other
facilities in the Easement Parcel as is permitted to Grantee pursuant to the terms of this Grant of Easement.
3. Additional Easements ‐ Limitation of Improvements. Grantor will have the right to use and enjoy the
Easement Parcel so long as Grantor’s use does not interfere with the rights conveyed to Grantee. The rights
reserved by the Grantor include the right to cross sections of the Easement Parcel and right‐of‐way with
roads, parking lots, sewers, utilities, drains and the like in such manner as not to disturb Grantee’s facilities or
the operation or maintenance thereof. In addition, Grantor reserves the right to grant additional easements
in, on, over or under the Easement Parcel; provided, however, any such grant of additional easements shall
not interfere with the rights granted hereunder to Grantee. Notwithstanding the foregoing, Grantor shall not
permit any .buildings or other permanent structures not set forth above to be constructed or placed on the
Easement Parcel if such structure would disturb Grantee’s facilities or the operation or maintenance thereof
or otherwise interfere with Grantee’s use of the Easement Parcel for the purposes stated herein.
4. Access. Grantee shall have a right of access seven (7) days a week, twenty‐four (24) hours a day to
the Easement Parcel, including the right of access to the Easement Parcel inside the fenced portion of the
Parcel.
5. Term. This Grant of Easement shall be coterminous with the term of the franchise agreement by
and between CMN‐RUS, Inc. and Grantor, or any subsequent franchise or similar agreement entered into
between CMN‐RUS, Inc. and Grantor that replaces such franchise agreement. In the event there is a change
in applicable law, and CMN‐RUS, Inc. no longer is required to enter into a franchise or similar agreement
with Grantor to provide video services, upon the delivery of written notice from either Grantor or Grantee to
the other party, the parties shall negotiate in good faith on an appropriate amendment to this Section 5 that
shall include a new term which shall not be less than ten (10) years. Any such amendment shall be recorded.
Grantor may terminate this Grant of Easement in whole or in part upon thirty (30) days written notice to
Grantee for Grantee’s non‐use of the Easement for the purpose for which it was granted for any consecutive
twelve (12) month period.
6. Insurance and Indemnity. Throughout the term of this Grant of Easement, the Grantee shall, at its
own cost and expense, maintain such insurance and provide the Grantor certificates of insurance in
accordance with the amounts set forth in Section 7‐8‐8 of the Yorkville City Code. The Grantee shall
indemnify, defend and hold harmless the Grantor, its officers, employees, and agents (the "Indemnitees")
from and against any injuries, claims, demands, judgments, damages, losses and expenses, including
reasonable attorney's fees and costs of suit or defense (the "Indemnification Events"), arising from the
Grantee's construction and operation of its facilities within or on the Parcel. The Grantee's obligation with
respect to the Indemnitees shall apply to Indemnification Events which may occur during the term of this
Grant of Easement, provided that the claim or action is initiated within the applicable statute of limitations,
notwithstanding that the claim may be made or action filed subsequent to the termination or expiration of
this Grant of Easement. The Grantor shall give the Grantee timely written notice of its obligation to indemnify
and defend the Grantor after the Grantor's receipt of a claim or action pursuant to this Section 6. For
purposes of this Section 6, the word "timely" shall mean within a time period that does not cause prejudice
to the respective positions of the Grantee and/or the Grantor. If the Grantor elects in its own discretion to
employ additional counsel, the costs for such additional counsel for the Grantor shall be the responsibility of
3
the Grantor. The Grantee shall not indemnify the Grantor for any liabilities, damages, costs or expense
resulting from any conduct for which the Grantor, its officers, employees and agents may be liable under the
laws of the State of Illinois. Nothing herein shall be construed to limit the Grantee's duty to indemnify the
Grantor by reference to the limits of insurance coverage described in this Grant of Easement.
7. Miscellaneous.
(a) Recitals. The foregoing Recitals are deemed to form a part of this Grant of Easement as if
restated herein.
(b) Governing Law. This Grant of Easement will be interpreted and construed in accordance
with the laws of the State of Illinois, without regard to conflict of law rules.
(c) Binding Effect and Priority of Grant. All of the covenants and rights declared and
established hereunder will be considered as covenants and rights running with the land and not conditions,
and the same will be binding upon and inure to the benefit of the parties hereto.
(d) Partial Invalidity. If any term, covenant or condition of this Grant of Easement or the
application thereof to any person or circumstance will, to any extent, be invalid or unenforceable, the
remainder of this Grant of Easement, or the application of such term, covenant or condition to persons or
circumstances other than those as to which it is held invalid or unenforceable, will not be affected thereby,
and each term, covenant and condition of this Grant of Easement will be valid and enforceable to the fullest
extent permitted by law.
IN WITNESS WHEREOF, the said Grantor has hereunto affixed its name, this _____ day of
____________, 2018.
UNITED CITY OF YORKVILLE
By: _____________________
Name: __________________________________
Title: __________________________________
STATE OF ILLINOIS )
) SS:
COUNTY OF KENDALL )
On _____________ ___, 2018, before me, the undersigned, a Notary Public in and for said County and State,
personally appeared ____________________, personally known to me (or proved to me on the basis of
satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to
me that he/she executed the same in his/her authorized capacity, and that by his/her signature on the instrument
the person, or the entity upon behalf of which the person acted, executed the within instrument.
WITNESS my hand and official seal.
Notary Public
_____________________________________
4
METRO FIBERNET, LLC hereby joins in this Grant of Easement to evidence its approval hereof, its
agreement with the terms hereof, and its intent to be bound hereby.
METRO FIBERNET, LLC
By: _____________________
Name: __________________________________
Title: __________________________________
STATE OF ____________)
) SS:
COUNTY OF __________)
On _______________, 2018, before me, the undersigned, a Notary Public in and for said County and State,
personally appeared ____________________, personally known to me (or proved to me on the basis of
satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to
me that he/she executed the same in his/her authorized capacity, and that by his/her signature on the instrument
the person, or the entity upon behalf of which the person acted, executed the within instrument.
WITNESS my hand and official seal.
Notary Public
_____________________________________
5
EXHIBIT A
PARCEL
THAT PART OF THE SOUTH HALF OF SECTION 20, TOWNSHIP 37 NORTH, RANGE 7
EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHEAST CORNER OF THE SOUTHEAST QUARTER OF
SECTION 19, TOWNSHIP AND RANGE AFORESAID; THENCE SOUTH ALONG THE
WEST LINE OF THE NORTHWEST QUARTER OF SECTION 29, TOWNSHIP AND
RANGE AFORESAID, 429.15 FEET TO THE CENTERLINE OF U.S. ROUTE NO. 34;
THENCE EASTERLY ALONG SAID CENTERLINE, WHICH FORMS AN ANGLE OF 95
DEGREES 41 MINUTES 25 SECONDS WITH THE LAST DESCRIBED COURSE,
MEASURED CLOCKWISE THEREFROM, 2059.30 FEET TO THE CENTERLINE
EXTENDED SOUTHERLY OF CANNONBALL TRAIL; THENCE NORTHERLY ALONG
THE CENTERLINE OF SAID CONNONBALL TRAIL, WHICH FORMS AN ANGEL OF 106
DEGREES 47 MINUTES 23 SECONDS WITH THE LAST DESCRIBED COURSE,
MEASURED CLOCKWISE THEREFROM, 1816.44 FEET TO THE NORTHWEST CORNER
OF OAK KNOLLS SUBDIVISION; THENCE CONTINUING NORTHERLY ALONG SAID
CENTERLINE, WHICH FORMS AN ANGEL OF 180 DEGREES 25 MINUTES 14
SECONDS WITH THE LAST DESCRIBED COURSE, MEASURED CLOCKWISE
THEREFROM, 746.59 FEET FOR THE POINT OF BEGINNING; THENCE
NORTHWESTERLY ALONG A LINE WHICH FORMS AN ANGEL OF 94 DEGREES 29
MINUTES 17 SECONDS WITH SAID CENTERLINE, MEASURED CLOCKWISE
THEREFROM, 140.00 FEET; THENCE SOUTHERLY ALONG A LINE WHICH FORMS AN
ANGLE OF 85 DEGREES 30 MINUTES 43 SECONDS WITH THE LAST DESCRIBED
COURSE, MEASURED CLOCKWISE THEREFROM AND PARALLEL WITH SAID
CENTERLINE, 100.00 FEET; THENCE EASTERLY ALONG A LINE WHICH FORMS AN
ANGLE OF 94 DEGREES 29 MINUTES 17 SECONDS WITH THE LAST DESCRIBED
COURSE, MEASURED CLOCKWISE THEREFROM, 140.00 FEET TO SAID
CENTERLINE; THENCE NORTHERLY ALONG SAID CENTERLINE, WHICH FORMS AN
ANGLE OF 85 DEGREES 30 MINUTES 43 SECONDS WITH THE LAST DESCRIBED
COURSE, 100.00 FEET TO THE POINT OF BEGINNING, IN BRISTOL TOWNSHIP,
KENDALL COUNTY, ILLINOIS.
6
EXHIBIT B ‐1
EASEMENT PARCEL LEGAL DESCRIPTION
THAT PART OF THE SOUTH HALF OF SECTION 20, TOWNSHIP 37 NORTH, RANGE 7
EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: BEGINNING
AT THE NORTHEASTERLY CORNER OF A PARCEL OF LAND CONVEYED BY
WARRANTY DEED RECORDED AS DOCUMENT 200400025494; THENCE SOUTH 21
DEGREES 0 MINUTES 34 SECONDS WEST, ALONG THE EASTERLY LINE OF SAID
PARCEL, 8.02 FEET; THENCE NORTH 63 DEGREES 50 MINUTES 09 SECONDS WEST,
68.12 FEET; THENCE SOUTH 23 DEGREES 07 MINUTES 07 SECONDS WEST, 4.01
FEET; THENCE NORTH 63 DEGREES 50 MINUTES 09 SECONDS WEST, 22.03 FEET;
THENCE SOUTH 23 DEGREES 07 MINUTES 07 SECONDS WEST, 81.81 FEET; THENCE
SOUTH 63 DEGREES 50 MINUTES 09 SECONDS WEST, 92.32 FEET TO THE EASTERLY
LINE OF SAID PARCEL; THENCE SOUTH 21 DEGREES 40 MINUTES 34 SECONDS
WEST, ALONG SAID EASTERLY LINE, 6.02 FEET TO THE SOUTHERLY LINE OF SAID
PARCEL; THENCE NORTH 63 DEGREES 50 MINUTES 09 SECONDS WEST, ALONG
SAID SOUTHERLY LINE, 98.48 FEET; THENCE NORTH 23 DEGREES 07 MINUTES 07
SECONDS EAST, 99.83 FEET TO THE NORTHERLY LINE OF SAID PARCEL; THENCE
SOUTH 63 DEGREES 50 MINUTES 09 SECONDS EAST, ALONG SAID NORTHERLY
LINE, 95.96 FEET TO THE POINT OF BEGINNING.
7
EXHIBIT B‐2
EASEMENT PARCEL SURVEY
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
New Business #12
Tracking Number
PW 2018-45
AECom Lake Michigan Water Supply Report and Supplemental Route Study
Public Works Committee – April 17, 2018
N/ A
Majority
Approval
See attached memo.
Bart Olson Administration
Name Department
Summary
Review of a feasibility study for Lake Michigan water supply.
Background
In 2017, Yorkville and Oswego engaged AECom to conduct a feasibility study for Lake
Michigan water supply via the DuPage Water Commission. This study was authorized a staff level after
mutual discussions on the possibility that previous cost estimates for a Lake Michigan water supply
were higher than the cost estimates Bartlett is estimating. Bartlett is currently transitioning from
Elgin/Fox River water supply to Lake Michigan water supply through the DuPage Water Commission.
The AECom report is attached. Without getting into the details in advance of an expected full
presentation from AECom at the April 24th City Council meeting and a follow up presentation from EEI
at a meeting to be determined:
1. Lake Michigan is viable source of long-term water supply for Yorkville and Oswego, via
the Dupage Water Commission (cost notwithstanding).
2. DuPage Water Commission is aware of our interest and is willing to entertain our
inquiries.
3. System wide water pressure, especially in Oswego, would require some not-estimated
improvements to each City’s water system.
4. Internal water system storage reservoirs and water age may need to be addressed and are
not estimated by AECom.
5. Cost estimates for receiving stations are not included, but have been estimated separately
by EEI and AECom.
6. Very rough cost estimates provided by AECom for the system described in the report
were in the $85,000,000 range. This appears to be competitive from a capital basis with
the Fox River intake system, notwithstanding the items discussed in #3 and #4.
7. The actual supply cost for water from DuPage Water Commission is $4.88 per 1000
gallons. The City’s all-in water cost to residents is around $5.50 to $6 per 1000 gallons
currently. Some of that cost might go away if the City went to Lake Michigan water
because the City may no longer have to maintain wells and treatment facilities.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: April 12, 2018
Subject: AECom Lake Michigan Water Supply Report
a. DuPage receives water from the City of Chicago. They have a favorable water
price (i.e. a most favored nations clause) through 2024, and then can re-up for a
40-year term after that. The DuPage water supply contract with Chicago does not
prevent large water rate increases in full, however.
AECom will not be at the Public Works Committee because they will be attending an Oswego
Village Board meeting the same evening.
Recommendation
The report and supporting documents are an informational item for the committee.
A supplemental route study document is attached between Oswego and AECom. Oswego is
likely to move forward with this route study to have a tighter cost estimate for the long transmission
mains needed between the DuPage Water Commission, Oswego, and Yorkville. The actual scope and
connection points are expected to be refined in the next week or so (i.e. Yorkville’s connection points
need to be updated), but Yorkville’s expected cost share is around $4,600. We think there is value in
having more analysis of the potential transmission main routes and a tighter cost estimate, and we would
intend to move forward with contributing the ~$4,600 to Oswego pending the discussion at the Public
Works Committee.
VILLAGE OF OSWEGO
UNITED CITY OF YORKVILLE
FEASIBILITY STUDY TO RECEIVE LAKE MICHIGAN WATER
VIA THE DUPAGE WATER COMMISSION
FINAL REPORT
OCTOBER 2017
AECOM TECHNICAL SERVICES, INC.
303 E. WACKER DRIVE
CHICAGO, ILLINOIS 60601
Project Nos.: 60546713
60546705
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VILLAGE OF OSWEGO AND UNITED CITY OF YORKVILLE
FEASIBILITY STUDY TO RECEIVE LAKE MICHIGAN WATER
VIA THE DUPAGE WATER COMMISSION
Table of Contents
Page
Letter of Transmittal
Executive Summary ........................................................................................................ ES-1
1. Introduction................................................................................................................ 2
2. Water Requirements .................................................................................................. 3
3. Hydraulic Modeling .................................................................................................... 4
4. Proposed Routing ...................................................................................................... 8
5. DuPage Water Commission (DWC) Requirements .................................................. 10
6. Probable Opinion of Construction Costs .................................................................. 14
7. Risks of Service Interruptions and Mitigation Measures ........................................... 18
8. Recommendations................................................................................................... 21
List of Tables
Table 1 - Village of Oswego Projected Water Demands ........................................................ 3
Table 2 - United City of Yorkville Projected Water Demands ................................................. 3
Table 3 - Current and Projected Water Demands .................................................................. 4
Table 4 - Pressure During 2020 Average and Maximum Day Demands ................................ 4
Table 5 - Velocity During 2020 Average and Maximum Day Demands ................................. 5
Table 6 - Pressure During 2050 Average and Maximum Day Demands ................................ 5
Table 7- Velocity During 2050 Average and Maximum Day Demands .................................. 6
Table 8 - Lengths of Water Main Segments Along Proposed Route ...................................... 8
Table 9 - Maximum Day Water Demands ............................................................................ 10
Table 10 - Maximum Day Water Demand Deficit ................................................................. 10
Table 11 - Existing Storage Facilities .................................................................................. 11
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Table 12 - Additional Storage Requirements ....................................................................... 11
Table 13 - Estimated Capital Costs for Receiving DWC Lake Michigan Water .................... 14
Table 14 - Estimated Capital Costs for Sub-Regional Fox River System ............................. 14
Table 15 - Estimated Unit Cost per 1,000 Gallons ............................................................... 15
Table 16 - Available Water Supply from Storage During Service Interruption ...................... 19
Table 17 - Tasks and Timeframes for Transmission Main Repairs ...................................... 20
List of Figures
Figure 1 - Standpipe Tank Levels.......................................................................................... 7
Figure 2 - DWC Customer Flow Schematic – Type B .......................................................... 13
Figure 3 - Buy-in Costs for Village of Oswego ..................................................................... 16
Figure 4 - Buy-in Costs for United City of Yorkville .............................................................. 17
Figure 5 - Route Map .......................................................................................................... 23
Figure 6 - Route Map with Municipal Boundaries ................................................................ 24
Figure 7 - Route Map with Key Features ............................................................................. 25
ES-1
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Executive Summary
The Village of Oswego and the United City of Yorkville retained AECOM to perform a feasibility
study regarding the purchase of treated Lake Michigan Water via the DuPage Water
Commission (DWC). This was in response to a Regional Approach Study in 2016 in which the
two communities participated. Both communities currently obtain their water from the deep
sandstone aquifer, which is being steadily drawn down as it is being pumped beyond its long
term sustainable yield due to increasing water demands in this area. The Regional Approach
Study recommended that the two communities pursue the Fox River as a source of supply.
After discussions with the DWC, who had stated that they were interested in selling water to
communities in Kendall County, the Village of Oswego and the United City of Yorkville decided
to pursue a feasibility study in order to determine if bringing Lake Michigan water to their
communities in Kendall County was feasible.
In Chapter 2 of this study, hydraulic modeling was evaluated where we utilized the projected
water demands for the two communities from the previous Regional Approach Study. The
projected demands for 2020 and 2050 were integrated into the recently updated DWC hydraulic
model. The results were positive in that the Water Commission could effectively serve both
Oswego and Yorkville in conjunction with maintaining service to their existing customers.
Staff from Oswego and Yorkville identified a potential route, which was utilized for determining
the Probable Opinion of Construction Cost for this study. Any deviances from this proposed
route can easily be incorporated with corresponding revisions to the Probable Opinion of
Construction Cost, depending on what constitute s that change. The route is detailed in Chapter
4, and generally consists of the following:
The proposed Oswego addition is a 42-inch diameter transmission main that is approximately
7.64 miles long through Aurora and Naperville and runs along 95th Street near the intersection
of 75th Street and Book Road to the intersection of Ogden Falls Blvd. and Waterbury Circle. The
proposed Oswego to Yorkville segment is a 30-inch diameter transmission main that is
approximately 9.71 miles long and begins at the intersection of Ogden Falls Blvd. and
Waterbury Circle and runs along Douglas Road until reaching the intersection of Orchard Road
and Illinois Rte. 71. The Yorkville addition is a 30-inch diameter transmission main that is
approximately 2.34 miles long through Yorkville and begins at the intersection of Orchard Road
and Illinois Rte. 71 and ends at Watertower near Berrywood Lane and Lehman Crossing.
In Chapter 5, we provide the requirements for purchasing water from DWC, including defining
the storage facility needs and providing the meter/receiving station options. In Chapter 7, we
evaluate the various risks of service interruptions that should be identified and considered, as
well as measures to mitigate these risks. Finally, in Chapter 8 we present our recommendations
and next steps in the event the decision is made to purchase treated water from DWC.
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1. Introduction
In 2016, the Village of Oswego and the United City of Yorkville participated in a Regional
Approach Study to determine future water demands and a future water supply. Both
communities currently obtain their water from the deep sandstone aquifer. As the Illinois State
Water Survey has been predicting that this aquifer will be depleted in the future based on the
future demands and the replenishment rate , the 2016 study investigated the Fox River as a
source of supply. Recently the DuPage Water Commission has stated that they are interested
in selling water to communities in Kendall County. As a result, the Village of Oswego and the
United City of Yorkville have entered into an engineering agreement with AECOM Technical
Services, Inc. (AECOM) to prepare a feasibility study regarding the purchase of treated water
from the DuPage Water Commission.
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2. Water Requirements
For purposes of this study, the projections for population and water demands were taken from
the 2016 Regional Study. They are presented below in Tables 1 and 2.
Table 1
Village of Oswego
Projected Water Demands
Current Trends (CT) Less Resource
Intensive (LRI)
Year Population Ave Day
(mgd)
Max Day
(mgd)
Gallons Per
Capita Per
Day
Ave Day
(mgd)
Max Day
(mgd)
2014 33,877 2.50 4.75 74 2.50 4.38
2020 38,877 3.50 6.65 90 2.92 5.10
2050 90,996 8.19 15.56 90 6.82 11.94
Table 2
United City of Yorkville
Projected Water Demands
Current Trends (CT) Less Resource
Intensive (LRI)
Year Population Ave Day
(mgd)
Max Day
(mgd)
Gallons Per
Capita Per
Day
Ave Day
(mgd)
Max Day
(mgd)
2014 17,878 1.38 2.17 77 1.38 2.17
2020 22,878 2.06 4.12 90 1.83 3.20
2050 59,565 5.36 10.72 90 4.77 8.34
For purposes of this study, the Current Trends (CT) demands will be utilized in order to be
conservative. Conversely, the Less Resource Intensive (LRI) demands will be utilized in
Chapter 7 (Risks of Service interruptions and Mitigation Measures) as during a service
interruption, water conservation measures will undoubtedly be utilized.
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3. Hydraulic Modeling
The DWC hydraulic model was recently updated and calibrated by AECOM. This updated
model was the basis for analyzing the addition of Oswego and Yorkville to the DWC system. All
of the analyses were performed under extended period simulation (EPS) conditions (i.e. the
model is run over an extended period of time, typically 24 hours) using Bentley WaterGEMS
Select Series 5. The following is a summary of the hydraulic modeling analysis performed by
AECOM for this report.
Oswego and Yorkville are both expected to have a large population growth in the next 30 years.
The future Oswego/Yorkville demands that will be supplied by DWC, as well as the demands of
existing DWC customers, can be seen in Table 3 below. It should be noted that the maximum
day demands utilized are from Chapter 5 of this study and not the demands in Chapter 2.
Table 3 – Current and Projected Water Demands
Oswego
(mgd)
Yorkville
(mgd)
Existing DWC
Customers
(mgd)1
Total
(mgd)
2020 Average Day
Demand (ADD) 3.5 2.1 79.4 85.0
2020 Maximum Day
Demand (MDD) 6.0 3.6 144.5 154.1
2050 Average Day
Demand (ADD) 8.2 5.4 95.4 109.0
2050 Maximum Day
Demand (MDD) 13.9 9.2 161.9 185.0
1. For the purposes of this study, existing customers will include the Village of Bartlett.
The demands in this table are the basis of the hydraulic modeling analysis performed in this
report. Also, the connection points were assumed to be located near Ogden Falls Boulevard
and Blue Ridge Court (Oswego) and Minkler Road and IL 71 (Yorkville) based on the routes
provided by Oswego and Yorkville (see Chapter 4 of this report).
The model was first run under 2020 average day and maximum day demand conditions. The
results of this analysis are shown in the tables below:
Table 4 – Pressure During 2020 Average and Maximum Day Demands
Scenario Location
Approximate
USGS Ground
Elevation
Minimum
Pressure,
psi
Maximum
Pressure,
psi
Average
Pressure,
psi
2020 Average Day
Demand Oswego
Connection
Point
742’
61.2 69.7 65.3
2020 Maximum Day
Demand 57.9 66.7 63.4
2020 Average Day
Demand Yorkville
Connection
Point
652’
95.2 103.9 99.5
2020 Maximum Day
Demand 89.4 99.1 95.5
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Table 5 – Velocity During 2020 Average and Maximum Day Demands
Scenario Pipeline
Diameter, inches
Minimum
velocity, feet
per second
(fps)
Maximum
velocity, feet
per second
(fps)
Average
velocity, feet per
second (fps)
2020 Average Day
Demand 42
1.0 1.2 1.1
2020 Maximum Day
Demand 1.7 1.7 1.6
2020 Average Day
Demand 30
0.6 0.7 0.7
2020 Maximum Day
Demand 1.0 1.2 1.1
The tables above indicate that DWC can meet 2020 average day and maximum day demands
for Oswego and Yorkville. Additionally, based on the hydraulic modeling analysis, DWC can
continue to meet the demands of their existing customers, which is a critical part of this analysis.
It should be noted that the pipelines in the table above have been sized for future 2050
demands. Therefore, the velocities are lower than are typically recommended. As a result of
these low velocities, Oswego and Yorkville will have higher than average water age, as
compared to the rest of the DWC system. In light of this, Oswego and Yorkville would likely
need to rechlorinate at their connection points. Other alternatives may also need to be explored
(i.e. additional flushing, rechlorinating at other points along the proposed transmission main,
etc.).
The model was also run under 2050 average day and maximum day demand conditions. The
results of this analysis are shown in the tables below:
Table 6 – Pressure During 2050 Average and Maximum Day Demands
Scenario Location
Approximate
USGS Ground
Elevation
Minimum
Pressure,
psi
Maximum
Pressure,
psi
Average
Pressure,
psi
2050 Average
Day Demand Oswego
Connection
Point
742’
50.8 60.8 56.5
2050 Maximum
Day Demand 20.9 37.1 28.4
2050 Average
Day Demand Yorkville
Connection
Point
652’
88.0 92.3 83.9
2050 Maximum
Day Demand 35.4 58.0 45.5
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Table 7 – Velocity During 2050 Average and Maximum Day Demands
Scenario Pipeline Diameter,
inches
Minimum
Velocity, feet
per second
(fps)
Maximum
Velocity, feet
per second
(fps)
Average
Velocity, feet per
second (fps)
2050 Average
Day Demand 42
2.3 2.7 2.5
2050 Maximum
Day Demand 3.4 4.0 3.7
2050 Average
Day Demand 30
1.6 1.9 1.8
2050 Maximum
Day Demand 2.6 3.1 2.9
While the tables above indicate that DWC can meet 2050 average day and maximum day
demands for Oswego and Yorkville, there are some items that should be noted, which are
mentioned below.
The model indicated that all existing DWC pumps are required to be operated in order to meet
the future Oswego and Yorkville demands. Therefore, DWC would need to install an additional
pump in order to meet 10 State Standards (see section 6.3 of the 2012 edition, “Recommended
Standards for Water Works”), which requires that a pump station be able to meet maximum day
demand with the largest pump out of service. It is our understanding that this additional pump is
already in DWC’s capital plan to be installed in 2018.
Also, DWC typically operates their five (5) existing standpipe tanks between approximately 886’
and 902’. In the simulation above, the HGLs of all Standpipe #3 drops as low as 876’.
Additionally, over a 24-hour simulation period, none of the standpipes are able to fill back up to
typical operations levels under these conditions (see Figure 1). This may be a challenge for
DWC’s existing system and customers, particularly if they had multiple, consecutive days of
maximum day demand. Finally, the C-factors for the proposed transmission mains in all of the
above scenarios were assumed to be 130.
There are improvements that may help operations at these existing tanks. For example, a 6th
standpipe tank could be added at the connection point to the existing DWC transmission main
near the vicinity of 75th Street and Book Road. Additionally, existing and proposed transmission
mains could be upsized or parallel transmission mains could be constructed to reduce head loss
in the system.
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Figure 1– Standpipe Tank Levels
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4. Proposed Routing
The proposed alignment for the routing of the transmission main from the current DWC
transmission main system in Naperville is based on input for the routes provided by the Village
of Oswego and the United City of Yorkville. Based on this information provided by the Village
and the City, the routing is composed of the following three primary segments (see Figure 5 at
the end of the report).
Segment 1 - Oswego
Segment 2 - Yorkville
Segment 3 - Oswego to Yorkville
The length of each individual segment of the proposed route can be seen below in Table 8.
Table 8 – Lengths of Water Main Segments Along Proposed Route
Segment 1
Oswego
Segment 2
Yorkville
Segment 3
Oswego to Yorkville
Length 7.64 miles 2.34 miles 9.71 miles
The routes were analyzed to determine whether they were along unincorporated boundaries as
well as whether the proposed routes would be impacted by key factors such as wetlands,
floodplains, and existing railroad lines. A map of the routes along municipal boundaries can be
seen in Figure 6 and a map of the routes with key features can be seen in Figure 7.
Segment 1 – Oswego (42-inch pipe diameter)
This segment of the route is approximately 7.64 miles long through Aurora and Naperville. The
segment runs along 95th Street beginning near the intersection of 75th Street and Book Road to
the intersection of Ogden Falls Blvd. and Waterbury Circle. The corridor along 95th Street was
determined to be fairly open for implementation of a new transmission main. It is recommended
to be strategic in the placement of the main so as not to interfere with the future planned
construction of 95th Street as well as the additional utilities that would be constructed in the
corridor.
The segment runs through the three counties of Kendall County, Will County, and DuPage
County. The segment through DuPage County is approximately 1.4 miles long along Book Road
and then approximately 4.8 miles through Will County and approximately 1.4 miles through
Kendall County.
Routes along both IL59 and Book Road were also considered during this analysis. Placement of
a main along IL59 was determined to not be feasible as the parkways already have significant
utility congestion and it is unlikely that IDOT would allow the water main under the paved
section. Book Road was identified to be fairly open with the City of Naperville having a water
main and an electrical duct bank on the west side of the right of way from 87th Street to 75th
Street. Utility congestion south of 87th Street in the right of way means there is a possibility that
using this route would require the water main to be under the pavement. Therefore, a route
along 95th Street was preferred by both the Village and the City.
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Additionally, the beginning of the proposed route goes through Springbrook Prairie of the Forest
Preserve District of DuPage County, which also contains some floodplain areas. There are also
two railroads that pass through this proposed routing, the BNSF railroad line and an abandoned
railroad line. These areas will need to be considered for the final routing and handled
appropriately.
Segment 2 – Yorkville (30-inch pipe diameter)
This segment of the route is located in Kendall County and is approximately 2.34 miles long
through Yorkville and begins at the intersection of Orchard Road and Illinois Rte. 71 and ends at
Watertower near Berrywood Lane and Lehman Crossing. The alignment of this route should be
along the north side of the river, if possible, as routing along the south side of the river would
require a booster pump. Additionally, the beginning of the route falls in a wetland area that will
require additional consideration.
Segment 3 – Oswego to Yorkville (30-inch pipe diameter)
This segment of the route is located in Kendall County and is approximately 9.71 miles long and
connects the two aforementioned segments for Yorkville and Oswego. It begins at the
intersection of Orchard Road and Illinois Rte. 71 and travels south along Minkler Road and then
through undeveloped land and along Collins Road and then north along Douglas Road until
ending near the intersection of Ogden Falls Blvd. and Waterbury Circle. This proposed route
was selected as it runs through mostly undeveloped land and is more suitable for the
anticipated expansion of Oswego. Another more direct route along Illinois Rte. 71 was not
selected as it entails passing through a recently completed IDOT widening project. The
proposed route does not pass through any identified forest preserves, wetlands, or floodplains.
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5. DuPage Water Commission (DWC) Requirements
If the Village and City decide to pursue purchasing water from DWC, they will need to negotiate
with the Commission to become a member and also, the State of Illinois, Department of
National Resources in order to obtain an allocation to withdraw water from Lake Michigan.
Each takeoff point from DWC requires the following:
A metering station (owned and operated by DWC)
A receiving station (owned and operated by the member)
In other words, if Oswego has three takeoff points and Yorkville has two takeoff points, a total of
five metering stations and five receiving stations will be required.
DWC also requires a certain amount of water storage in the distribution system, which we will
cover later in this section of the study.
For the purposes of this study, it is assumed that the Lake Michigan water allocation will be the
same as the average day demands for 2020 and 2050 utilized in Chapter 2 of this study. DWC
contractually limits the maximum day demand to 1.7 times the average day demand. Thus, the
maximum day demands assumed to be met by the Village’s and City’s water systems through
the year 2050 are as follows:
Table 9 - Maximum Day Water Demands
Year Oswego Yorkville
Ave Day (mgd) Max Day (mgd) Ave Day (mgd) Max Day (mgd)
2020 3.5 6.0 2.1 3.6
2050 8.2 13.9 5.4 9.2
The above are the demands that the Village and City can expect to receive from DWC. The
difference in maximum day demands from the demands in Table 9 versus the demands in
Tables 1 and 2 (Chapter 2) will have to be made up from the storage facilities throughout the
Village’s and City’s water distribution systems. That difference is determined below.
Table 10- Maximum Day Water Demand Deficit
Year
Oswego Yorkville
Max Day (mgd) Max Day (mgd)
Table 1 Table 9 Diff (mgd) Table 2 Table 9 Diff (mgd)
2020 6.7 6.0 0.7 4.1 3.6 0.5
2050 15.6 13.9 1.7 10.7 9.2 1.5
For the purposes of this report, it is assumed that the Village and City can make up this
difference through their existing storage facilities (i.e. additional storage facilities will not need to
be constructed).
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The DuPage Water Commission allows customer delivery stations to withdraw up to the greater
of three times the year 2020 average day Lake Michigan allocation amount or 1,500 gpm for
emergencies. Three times the 2020 average day will be 10.5 mgd (15,120 gpm) for Oswego
and 6.3 mgd (9,072 gpm) for Yorkville. Therefore the receiving stations will be designed for a
maximum flow of 10.5 mgd for Oswego and 6.3 mgd for Yorkville.
Storage Facilities
The DuPage Water Commission (DWC) requires that its customers have a minimum storage
capacity equal to two average demand days less a credit for storage provided by DWC. This
credit is based on the percentage of water used by that customer compared to the total
pumpage of the DWC.
The existing storage in the two distribution systems consist of the following:
Table 11 - Existing Storage Facilities
Community Storage Volume, gallons
Oswego 5,300,000
Yorkville 4,550,000
Based on the information above, Table 12 below indicates the additional storage required by the
Village and by the City utilizing the 2020 projected average day demands.
Table 12 – Additional Storage Requirements
Oswego-gallons Yorkville-gallons
Storage Required by DWC 2 x 3.5 = 7,000,000 2 x 2.06 = 4,120,000
Credit for the Commission’s Storage 2,050,000 1,210,000
Existing Storage 5,300,000 4,550,000
Total Storage Including Credit 7,350,000 5,760,000
Additional Storage Required 0 0
Therefore, as far as DWC is concerned, neither Oswego or Yorkville will be required to
construct additional storage.
Receiving Stations
As previously discussed, DWC requires the construction of a receiving station downstream of
each metering station. DWC utilizes four types of receiving stations. They are as follows:
Type A – Pressure Reducing Station Utilizing Ground Storage
Type B – Pressure Reducing Station
Type C – Rate Control Station
Type D – Pressure Increasing Station
The receiving station can also include a meter. This meter can be utilized to measure the flow
of water to the Member’s distribution system as opposed to the metering station that DWC will
construct to measure flow from their transmission system. This meter can also be used so that
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if additional chlorine needs to be added to the water being distributed in the system, it can be
paced by the flow being used at the time.
As the delivery pressures from DWC range from approximately 58 psi to 103 psi in 2020, the
pressure adjusting stations can be a Rate Control Station or a Pressure Reducing Station. The
actual type will be decided once the two communities decide if the water from DWC will enter
their distribution systems directly or if the water will enter a storage reservoir first. The delivery
pressures in 2050 will range from 24 psi to 92 psi. Again, depending on how the two
communities decide how they want to receive the lake water, it may be advantageous to
construct the pressure adjusting stations larger than what will initially be required in order to
allow space for possible booster pumps to be added later. Figure 2, presents a Schematic
diagram of a pressure reducing station to give an idea of what type of facilities may be required
Printed on ___% Post-Consumer
Recycled Content PaperLast saved by: HERZOGT1(2017-09-06) Last Plotted: 2017-09-06Project Management Initials: Designer: Checked: Approved:Filename: P:\60546713_OSWEGO FEASIBILITY STUDY\900_CAD_GIS\910_CAD\20-SHEETS\FLOW SCHEMATIC.DWGARCH D 24" x 36"FIGURE 2AUGUST 201760546705DWC CUSTOMERFLOW SCHEMATIC - TYPE BTDHPSACRL6054671313
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6. Probable Opinion of Construction Costs
Introduction
The preliminary opinion of probable construction and project costs for the anticipated
improvements required for DWC to deliver Lake Michigan water to the Village of Oswego and to
the United City of Yorkville are presented in this section. These estimates are based on recent
prices for equipment and fixed construction, advice from construction contractors and historical
prices from comparable construction obtained from records.
Estimated costs developed for improvements under this report are in October 2017 dollars
based on an Engineering News Record Construction Cost Index (1913 = 100) of 10,817, and
include a 15 percent contractor’s overhead and profit multiplier and a 10 percent general
construction contingency multiplier. Since AECOM has no control over the cost of labor,
material, equipment, or general inflation, the preliminary estimated construction costs provided
herein have been prepared on the basis of experience and judgment of an engineering
professional. AECOM cannot guarantee that the actual cost of the improvements will not vary
from the estimated provided below.
Capital Costs
The costs for improvements for delivery of Lake Michigan water that have been discussed in
this study are presented below in Table 13 .
Table 13 – Estimated Capital Costs for Receiving DWC Lake Michigan Water
No. Description Quantity Units Unit Cost Total Cost
1. 42-Inch Diameter Transmission Main 39,750 LF $600 $23,850,000
2. 42-Inch Dia. Transmission Main
Jacked/Bored and Installed In Casing
Pipe (Under Highway, Railroad or
Water Crossing)
750 LF $1,500 $1,125,000
3. 30-Inch Diameter Transmission Main 63,000 LF $500 $31,500,000
4. 30-Inch Dia. Transmission Main
Jacked/Bored and Installed In Casing
Pipe (Under Highway, Railroad or
Water Crossing)
750 LF $1,200 $900,000
5. Oswego Connection Point 1 EA $750,000 $750,000
6. Yorkville Connection Point 1 EA $750,000 $750,000
Subtotal: $58,875,000
10% Engineering Costs: $5,887,500
10% Contingency: $5,887,500
$70,650,000
Notes: 1. Improvements to the Oswego and Yorkville water distribution systems not included
2. Costs for pressure adjusting stations not included
3. Costs for land acquisition for the connection points are not included
4. Assumes one connection point per municipality
5. Costs are in 2017 dollars
For comparison, we reviewed the Sub-Regional Water Supply and Treatment Planning study,
dated January 2017 prepared by others, and the capital costs indicated for construction of the
Sub-Regional Fox River Intake with Claricone LSWTP system are as follows:
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Table 14 - Estimated Capital Costs for Sub-Regional Fox River System
No. Description Total Cost
1. Village of Oswego $56,414,000
2 United City of Yorkville $49,468,000
Total: $105,882,000
Note: Costs are in 2016 dollars
It should be noted that the operation and maintenance costs are expected to be less under the
Lake Michigan option since the Fox River system would need to include all W ater Treatment
Plant costs.
Cost Per Thousand Basis
In order to become a member of the DuPage Water Commission (DWC), there is a one-time
Capital Cost Recovery Charge that must be paid by the member.
This buy-in cost from DWC is based on current usage projections. For Oswego the charge has
been determined to be $10,128,368 and for Yorkville it is $5,672,382. The breakdown for these
costs is indicated in Figures 3 and 4 on the following pages. If the two communities want to join
the Commission, the buy-in costs would be calculated based on their usage at the time. For
determination of the total annual costs for Lake Michigan water and the cost per 1,000 gallons
of water, we have based the calculations on the following:
• The Capital Cost and Recovery Charge as well as the Capital Costs for the new facilities
will be financed using a 30 year bond at 4% interest
• It is assumed that there would not be an upfront cash-on-hand paydown to reduce the
debt amount; if there is paydown cash available, the debt service would be reduced
accordingly
• Cost breakdown for capital improvements between Oswego and Yorkville is based on
current ADD; 2.5 MGD, or 64.4% for Oswego; and 1.38 MGD, or 35.6% for Yorkville
Based on the above, the annual debt service on capital will be approximately $3,368,700 for
Oswego and $1,866,700 for Yorkville. The wholesale cost is based on a purchase price of
$4.88 per 1,000 gallons from DWC. The following table presents a breakdown of the cost per
1,000 gallons for water for both Oswego and Yorkville based on current water demands.
Table 15 - Estimated Unit Cost per 1,000 Gallons with 4% Financing for all Project Costs
Community
Average Daily
Consumption
(gpd)
Total
Project
Cost
Annual
Debt
Service
Per 1,000 Gallons
Debt Service for
Construction
and Buy-In
Wholesale
Cost
Net
Wholesale
Cost
Oswego 2,500,000 $55,626,968 $3,368,700 $3.69 $4.88 $8.57
Yorkville 1,380,000 $30,823,782 $1,866,700 $3.71 $4.88 $8.59
Note: 1. Assumes financing using a 30 year bond at 4% interest for all project costs
2. Debt service incorporates typical issuance and reserve costs, as determined by Municapital.com
municipal bond payment calculator
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Oswego and Yorkville learned that recently another new member negotiated 0% financing costs
for the recovery charge portion of the costs and wondered how that would affect their costs. If
the same financing is made available to Oswego and Yorkville, the breakdown of the cost per
1,000 gallons is presented below in Table 16.
Table 16 - Estimated Unit Cost per 1,000 Gallons with 4% Financing for
Capital Costs Only
Community
Average Daily
Consumption
(gpd)
Total
Project
Cost
Annual
Debt
Service
Per 1,000 Gallons
Debt Service for
Construction
and Buy-In
Wholesale
Cost
Net
Wholesale
Cost
Oswego 2,500,000 $55,626,968 $3,093,000 $3.39 $4.88 $8.27
Yorkville 1,380,000 $30,823,782 $1,712,400 $3.40 $4.88 $8.28
Note: 1. Assumes financing using a 30 year bond at 4% interest for capital costs only
2. Assumes the DWC will provide 0% financing for the recovery charges
3. Debt service incorporates typical issuance and reserve costs, as determined by Municapital.com
municipal bond payment calculator
19
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7. Risks of Service Interruptions and Mitigation Measures
As the two communities transition from well supplies to Lake Michigan water supplied from the
DWC system, there are some new risks to service interruptions that should be identified and
considered. These risks are discussed below along with existing or proposed measures to
mitigate the risks.
Interruption to DWC supply prior to Oswego/Yorkville connection point
The DWC system supplying the proposed water main extension to Oswego/Yorkville is a robust
system with many redundancies built in to eliminate or minimize the possibility of service
interruption. Below are the major types of potential service interruptions and the existing
mitigation measures in place to minimize the risk:
Transmission Main Break
• The DWC system is looped prior to the Oswego/Yorkville connection point and can be
supplied from either direction should a break occur in one of the two supplying mains.
• DWC maintains an inventory of repair materials for all pipe sizes and materials in the
system.
• DWC has trained field crews on 24 hour call for emergency shutdowns.
• DWC has multiple on-call contracts with underground contractors for major pipeline
repairs.
Power Failure
• DWC has three incoming electrical service lines from two different substations. In
addition, they have five 2.5 mw standby generators for backup power supply.
Pump Failure
• DWC currently has 9 high lift pumps with a system capacity of 185 mgd. Under average
operating conditions, only 4 or 5 pumps are used. DWC also plans to install a 10th pump
in 2018. In addition, DWC has elevated storage in the system that can be used to
supplement supply in the event of a pump outage.
Interruption after Oswego/Yorkville connection point to the DWC supply
A single 30”/42” transmission main, approximately 19 miles in length, is proposed to supply both
communities. A break or leak on this line poses the greatest risk of service interruption to one
or both of the communities depending on its location. The assumption is that DWC will own,
operate and maintain the proposed transmission main, so therefore, several of the same
mitigation measures identified above would apply in this instance. They are:
• DWC maintains an inventory of repair materials for all pipe sizes and materials in the
system.
• DWC has trained field crews on 24 hour call for emergency shutdowns.
• DWC has multiple on-call contracts with underground contractors for major pipeline
repairs.
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In addition, other proposed mitigation measures that could be considered to extend the water
supply during an interruption of service include:
• Implementation of water use restrictions. The communities should develop operational
scenarios that are part of their emergency response plans which detail customer
notification protocols for curtailing water usage during a transmission main break event.
• Return to use of existing wells after the supply of Lake Michigan water in reservoir
storage is depleted. DWC does not allow blending of water. The communities would
need to maintain their wells and sample them on a monthly basis in addition to
maintaining their well disinfection systems. This would appear to be the most feasible
and lowest cost measure. However, it might result in exceeding EPA contaminant levels
for certain water quality parameters and receiving a violation notice from IEPA.
• Construction of additional water storage reservoirs in both communities.
Other mitigation measures that may be available in the future as a result of continued growth
and development in the area include:
• DWC may consider a redundant or looping main if more customers come on to the DWC
system.
• If more communities connect to the DWC system and supply mains are looped, it may
be possible to construct an emergency interconnection to another community.
Available Water Supply from Storage During Service Interruption
Table 17 below shows the existing reservoir storage, 2020 average day demand and
approximate duration of available water supply from storage for each community. Again, as
discussed in Chapter 2, the Less Resource Intensive (LRI) demands were utilized in the
following table due to water conservation measures undoubtedly being taken during a service
interruption:
Table 17 – Available Water Supply from Storage During Service Interruption
Community Existing Storage
Volume (mg)
2020 Average Day
Demand (mgd)
Approximate
Duration of
Available Water
Supply from Storage
(days)
Oswego 5.30 2.92 1.82
Yorkville 4.55 1.83 2.49
The duration length assumes:
• The storage reservoirs are completely full at the time of service interruption
• The entire volume of the reservoir can be used
• The water supply is not supplemented by the well system
From the information provided in the table, it can be seen that the water supply from reservoir
storage will last a relatively short time, ranging from 1.8 days to 2.5 days. Interruptions of
service due to a main break of the size and length proposed will typically exceed these times.
The section below examines the tasks and timeframes associated with the control and repair of
a transmission main break.
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Potential Service Interruption Due to a Transmission Main Break
The assumptions are that the transmission main will be at a standard depth of bury (5 to 6 feet),
located in the right-of -way with valves approximately every 1 mile and will have blow-offs or
access points to dewater/flush the main. It is further assumed that the break will require pipe
replacement and not be repairable with just a leak clamp. Breaks on pipes installed in river
crossings, casings and in deep locations would need to be analyzed on a case-by-case basis
but, in general, would require additional time to repair.
The tasks and timeframes associated with the control and repair of a transmission main break
are shown in Table 18 below:
Table 18 – Tasks and Timeframes for Transmission Main Repairs
Tasks Timeframe (hours)
Respond and shutdown 4
Identify break location 4
Utility call and markout (Digger/Julie) 8 to 24
Excavation and dewatering 8 to 24
Repair and filling 8 to 24
Flushing, disinfection, sampling and
approval
24 to 48
Estimated Return to service from start
of work
56 to 128 hours (2.3 to 5.3 days)
The total time range for repair assumes that the work is performed in order listed and continues
around the clock. While there could be variations that could shorten or lengthen the timeframes,
the table does demonstrate that there is probably not adequate existing reservoir storage for
uninterrupted water supply during a main break and repair without the use of existing wells.
Conclusions
The greatest risk of service interruption would result from a main break downstream of the
existing DWC system at 75th Street and Book Road (i.e. along the proposed 30”/42”
transmission main that will supply Oswego and Yorkville). Estimated durations for the control
and repair work could readily exceed the available volumes of water in existing reservoir storage
for both communities. Maintaining the existing well system to supplement the existing reservoir
storage during a service interruption is recommended until some of the other mitigation
measures discussed above are put in place.
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8. Recommendations
If it is decided to purchase treated Lake Michigan water from the DuPage Water Commission,
we envision that the following steps will have to be taken as a minimum.
- Determine how many connection points to the DWC transmission main that each
of the communities will want as well as their locations.
- Begin negotiations with DWC regarding contract terms and costs.
- Each community will need to apply to the Illinois Department of Natural
Resources (IDNR) for a water allocation. As part of the process a pre-hearing
and a hearing will be required.
- DWC will prepare plans and specifications for construction of the transmission
main and the metering stations.
- Oswego and Yorkville will prepare plans and specifications for the construction of
the pressure adjusting stations as well as any internal improvements to their
water distribution systems.
- Permits – The following permits as a minimum will be required prior to
construction of the improvements:
• Illinois Environmental Protection Agency
• DuPage County Division of Transportation
• Will County Division of Transportation
• Kendall County Highway Department
• Illinois Department of Transportation
• Railroad Crossing Permits
• U.S. Army Corps of Engineers Permit
- Easements will need to be acquired for the construction of the proposed
improvements. The following general criteria will be utilized for easements;
Right of Way: The facilities shall be within practical limits of existing or proposed
public rights of way (R.O.W.) or easements where possible. Where it is not
practical to locate the facilities within the right of way, they shall be located within
existing or proposed easements adjacent to the right of way.
Private Easements: When public R.O.W. or utility corridors are not feasible,
private easements shall be sized by the design team and acquired through the
DuPage Water Commission’s legal counsel.
On the following page, we have included an anticipated timeline for the project that would begin
once the key decisions have been made.
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Timeline
Month(s)1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Month(s)16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33
Construction of Metering Stations
Construction of Pressure Adjusting Stations
Construction of Transmission Main
Final Permitting, Advertising, Bidding,
Award Contracts
Application for IDNR Water Allocation
Negotiations with
DWC
DWC to prepare plans and specifications,
obtain preliminary permits
ROUTE MAP WITH KEY FEATURES
VILLAGE OF OSWEGO AND UNITED CITY OF YORKVILLE FEASIBILITY STUDY TO RECEIVE LAKE MICHIGAN WATER VIA THE DUPAGE WATER COMMISSION
September 2017 Figure 5
¯
0 1 20.5 Miles
N
ROUTE MAP WITH MUNICIPAL BOUNDARIES
VILLAGE OF OSWEGO AND UNITED CITY OF YORKVILLE FEASIBILITY STUDY TO RECEIVE LAKE MICHIGAN WATER VIA THE DUPAGE WATER COMMISSION
September 2017 Figure 6
AURORA
NAPERVILLE
NAPERVILLE
WILL CITYNAPERVILLE NAPERVILLE
NAPERVILLE
BOLINGBROOKPLAINFIELD
AURORA
AURORA
PLAINFIELDPLAINFIELD
PLAINFIELD
PLAINFIELD
ROMEOVILLE
OSWEGO
YORKVILLE
MONTGOMERY
YORKVILLE
OSWEGO
PLAINFIELD
AURORA
MONTGOMERY
YORKVILLE
AURORA
MONTGOMERY
YORKVILLE
¯
0 1 20.5 Miles
23
ROUTE MAP WITH KEY FEATURES
VILLAGE OF OSWEGO AND UNITED CITY OF YORKVILLE FEASIBILITY STUDY TO RECEIVE LAKE MICHIGAN WATER VIA THE DUPAGE WATER COMMISSION
September 2017 Figure 7
¯
0 1 20.5 Miles
24
N
100 Parkers Mill • Oswego, IL 60543 • (630) 554-3618
Website: www.oswegoil.org
AGENDA ITEM
MEETING TYPE: Committee of the Whole
MEETING DATE: April 17, 2018
SUBJECT: Feasibility of Receiving Lake Michigan Water – Status Report
ACTION REQUESTED:
Consideration and Discussion of the Feasibility Study to Receive Lake Michigan Water via the
DuPage Water Commission
BOARD/COMMISSION REVIEW:
N/A
ACTION PREVIOUSLY TAKEN:
Date of Action Meeting Type Action Taken
N/A N/A N/A
DEPARTMENT: Public Works
SUBMITTED BY: Public Works Director/Village Engineer Jennifer M. Hughes, P.E., CFM
FISCAL IMPACT:
None at this time.
BACKGROUND:
The Illinois State Water Survey projects that Oswego could run out of ground water in the next
20-40 years. As the process of securing and implementing a new water source could take ten
years, the Village has begun to proactively plan for a new water source. The 2014 Water Study
prepared by HR Green identified two viable sources: the Fox River through a new water plant or
Lake Michigan via the DuPage Water Commission (DPWC). In 2016, Engineering Enterprises
(EEI) performed a sub-regional water analysis finding that a joint Fox River water plant with
Yorkville and Montgomery is the preferred alternative for Oswego. In February 2017, the
Village received supplemental information from the DPWC which indicated that the Lake
Michigan option might be more cost effective than envisioned in the original HR Green report.
The Village and the United City of Yorkville contracted with AECOM Technical Services, Inc.
to determine if it is technically feasible to connect to DPWC and if so, to estimate the costs.
DISCUSSION:
Feasibility of Receiving Lake Michigan Water - Status Report
4/17/2018
2 | Page
Feasibility
AECOM determined that connection to DPWC is feasible. Future system improvements will
need to be made to ensure adequate pressure at the points where the communities receive water
as demands grow over time.
DPWC would construct a 42” transmission main from the connection point in Naperville to the
Ogden Falls water tower. From there a cross-town transmission main would deliver water to
additional connection points in Oswego before continuing to Yorkville.
Costs
AECOM estimated the costs to connect to DPWC to be $8.57/1,000 gallons. This rate is above
the base rate necessary to support operations and maintenance of the existing infrastructure.
They did not analyze any savings realized if the wells are decommissioned but it is likely that
some of these costs will be offset by the new pumping costs required for the DPWC option.
Cost Summary Table
Oswego Yorkville Total
DPWC Buy-in $10,128,368 $5,672,382 $15,800,750
Transmission Line
Capital Costs
$45,498,600 $ 25,151,400 $70,650,000
Total Cost $55,626,968 $30,823,782 $86,450,750
Note: 1.The transmission line capital cost excludes costs of internal improvements to distribute
water throughout the Village from the Ogden Falls water tower.
2. The cost split between Oswego and Yorkville is preliminary and needs further review
and calculation.
The DPWC has preliminarily offered to allow the Village to finance the buy-in cost at zero
percent interest over thirty years per terms of their agreement with the Village of Bartlett.
Estimated Unit Cost per 1,000 Gallons with 4% Financing for Capital Costs Only (Table 16 from
AECOM Report)
Community
Average
Daily
Consumption
(gpd)
Total
Project
Cost
Annual
Debt
Service
Per 1,000 Gallons
Debt
Service for
Construction
and Buy-In
Wholesale
Cost
Net
Wholesale
Cost
Oswego 2,500,000 $55,626,968 $3,093,000 $3.69 $4.88 $8.57
Yorkville 1,380,000 $30,823,782 $1,866,700 $3.71 $4.88 $8.59
Feasibility of Receiving Lake Michigan Water - Status Report
4/17/2018
3 | Page
Note: 1. Assumes financing using a 30 year bond at 4% interest for capital costs only
2. Assumes the DWC will provide 0% financing for the recovery charges
3. Debt service incorporates typical issuance and reserve costs, as determined by
Municapital.com municipal bond payment calculator
Remaining Issues to Be Resolved
A few issues remain before staff can present a complete assessment and recommendation
regarding the choice between the Fox River and Lake Michigan Water. Staff proposes to enter a
contract with AECOM to study these issues. This agreement will be presented for approval at
the April 17, 2018 Village Board meeting.
Oswego has not yet studied what improvements will be needed to our internal distribution
system under either option. The wells are distributed throughout the Village so there is not a
need to have internal transmission pipes. Under the Fox River option, we will need to maintain
our wells. We will transmit raw water from the wells to the treatment plant where the well water
will be mixed with river water and processed. The finished water will then need to be distributed
throughout the Village. We need to understand what pipes are needed and how much they will
cost. Similarly, if DPWC provides water at the Ogden Falls water tower, we need to understand
if transmission mains are needed to bring water to the well sites for distribution. The required
piping on these options could be significant and is not currently figured into the rate analysis.
AECOM conducted a high level estimate of the cost to install the transmission main for the
purposes of the feasibility study. Staff would like AECOM to refine this estimate based upon the
selected route, identifying segments under pavement versus field, and determining if there are
any additional costs such as placing the main beneath railroad tracks.
RECOMMENDATION:
Staff recommends approving the agreement with AECOM at the April 17, 2018 Village Board
meeting.
ATTACHMENTS:
1. Final Report - Feasibility Study to Receive Lake Michigan Water Via the DuPage Water
Commission – October 2017
x:\publicworks\water system improvements\dupage water commission option\jh041718.pbot water study status.docx
Dupage Water Commission (DWC) and Sub-Regional Fox River System Cost ComparisonUnited City of Yorkville & Village of OswegoCAPITAL COST COMPARISON (Present Value - 2017)O&M RATE COMPARISON (Present Value - 2017)Yorkville Oswego TotalRate UnitDWC ExtensionDWC Rate 4.88$ / 1,000 gallonsConnection Fees5,672,382$ 10,128,368$ 15,800,750$ Sub-Regional Fox River System3.00$ / 1,000 gallonsLarge Diameter Water Main Construction Cost Estimate (AECOM) 24,628,080$ 44,551,920$ 69,180,000$ O&M Rate Increase For DWC Connection 1.88$ / 1,000 gallonsLarge Diameter Water Main Construction Cost Estimate (Adjustment)2,906,028$ 5,256,972$ 8,163,000$ % Increase For DWC Connection 62.7%2nd Delivery Structure900,000$ 900,000$ 1,800,000$ Notes:Receiving Stations23,000,000$ 24,000,000$ 47,000,000$ Sub-Regional Fox River System present value rate adjusted up to $3.00 / 1,000 gallons Total: 57,106,490$ 84,837,260$ 141,943,750$ (up from $2.25) without MontgomerySub-Regional Fox River SystemAdditional Wells3,323,800$ 1,808,835$ 5,132,634$ Well Transmission Main Network 9,864,248$ 14,130,127$ 23,994,375$ RISK CONSIDERATIONSFox River Intake & LSWTP28,358,673$ 40,599,827$ 68,958,500$ - Potential for Lake Michigan allocation extension to the west being closed dueTreated Water Transmission Main Network12,730,800$ 7,390,229$ 20,121,029$ to international water disputesTotal: 54,277,521$ 63,929,018$ 118,206,539$ - Fox River plant subject to revised surface water mandatesComparison - Taste and odor issues within Lake Michigan; High water age of system will Capital Cost Increase For DWC Connection 2,828,969$ 20,908,242$ 23,737,211$ - Algae taste and odor issues within the Fox River% Increase For DWC Connection 5.2% 32.7% 20.1% - Lake Michigan/DWC rates subject to City of Chicago rate changesNotes: - Future expansion of DWC transmission main would require a second 20 mile 42-Inch and 30-Inch transmission main unit cost increased $50 / LF & $75 / LF, respectively. transmission main Receiving Station costs based on comparison to Bartlett's cost estimate; YO = 2 - valve/meter/pump station & 2 - 2.0 MG GSTs @ Each; - Under DWC connection option, Water Works System water losses will need OS = 2 - valve/meter/pump station & 2 - 2.25 MG GSTs @ Each to be under 10% annually All Sub-regional Fox River System original costs inflated 3% per year for 2 years due to original costs in 2015 dollars - Long term sustainability of back-up wells is a concern if more communities do Total intake and LSWTP reduced to $65M (from total of $71.6M) with potential reduction in size without Montgomery; Costs distributed 41.4% YO & 58.6% OS based on 2050 MDD not switch to alternative supplies YO Treated Water Transmission Main Network cost estimated reduced to $12M (from $13.0M) with potential reduction in pipe size without Montgomery$0$10$20$30$40$50$60$70$80$90Yorkville Sub‐Regional Yorkville DWC Connection Oswego Sub‐Regional Oswego DWC ConnectionMonthly Supply & Treatment Water BillProjected 2025 Typical Residential Supply & Treatment Water BillSUB‐REGIONAL SYSTEM COMPARED TO DWC CONNECTION (YO & OS, ONLY)United City of Yorkville & Village of OswegoInfrastructure Investment Debt Service & Receiving Station O,M&RConnection FeesWater Usage FeesWater Usage FeesO,M&R & Infrastrucrure Debt ServiceO,M&R & Infrastrucrure Debt ServiceConnection FeesInfrastructure Investment Debt Service & Receiving Station O,M&R$26.50 / Month(52.4%) Increase$32.06 / Month(77.4%) IncreaseENGINEERING ENTERPRISES, INC.CONSULTING ENGINEERS
Engineering Enterprises, Inc.
Memo
Via Email
To: Daniel Di Santo – Village Administrator, Village of Oswego
Bart Olson – City Administrator, United City of Yorkville
From: Jeffrey W. Freeman, P.E., CFM, LEED AP – Vice President
Date: February 23, 2018
Re: Sustainable Water Supply Planning – Water Production Unit Cost Comparison
EEI Job #: OS1701/YO1724-C
During the January 22, 2018 meeting with DuPage Water Commission (DWC) representatives and
representatives of both of your communities, there was a discussion whether the calculated $3.00 / 1,000
gallons would be sufficient to support the operation, maintenance and replacement (OM&R) costs of the
sub-regional Fox River Supply System. The purpose of this memorandum is to describe how the OM&R
rate was developed and then compare the rate to similar water production facilities currently in operation.
Fox River Supply System OM&R Rate Development
The Fox River Supply System OM&R rate was developed by first defining the required energy, labor,
maintenance/service and operating supplies (chemicals) needed to operate the system. We worked with
the City of Elgin and City of Aurora to gather unit costs for the operating supplies. We then estimated
annual costs for the other OM&R components. The OM&R rate (aka water production rate) was
developed by dividing the total OM&R costs by the projected billed units (in 1,000 gallon increments) of
water to be sold to the three communities.
City of Aurora Water Production Rate Comparison
The City of Aurora Water Production Division (WPD) operates the City’s water supply (mixture of shallow
and deep wells and Fox River intake) and Lime Softening Water Treatment Plant (WTP). The City of
Aurora currently provides water to a resident population of approximately 200,000, along with the
commercial, industrial and institutional land uses within the City of Aurora. The proposed water supply
system and Lime Softening WTP for the proposed Fox River Supply System are very similar to the City of
Aurora’s water production facilities.
Water Production Unit Cost Comparison
February 23, 2018
Page 2
Since the City of Aurora WPD and the City of Aurora Water Distribution Division are separate, it was
relatively easy for the City of Aurora to segregate their water production cost from their water distribution
cost. The City of Aurora provided the following historical water production costs, which would cover the
same expenditures within the Fox River Supply System OM&R rate, for the years 2011 – 2016:
Actual WPD WPD Annual Cost per
Year Expenditures Pumpage (gallons) 1,000 gallons
2011 $10,084,000 6,024,699,000 $1.67
2012 $10,742,000 6,346,343,000 $1.69
2013 $10,669,000 5,939,861,000 $1.80
2014 $10,814,000 5,905,437,000 $1.83
2015 $10,950,000 5,745,210,000 $1.91
2016 $11,126,000 6,073,370,000 $1.83
City Water, Light, and Power (CWLP) Water Production Rate Comparison
The CWLP utility is a municipal owned utility that provides water to the City of Springfield and some of the
surrounding communities. CWLP estimates the population within their service area is approximately
150,000. CWLPs main source of water supply is Lake Springfield. The treatment train instituted at
CWLPs Lime Softening WTP, which includes powdered activated carbon addition, lime softening utilizing
ClariCones, pH adjustment, filtration and disinfection, is very similar to the City of Aurora’s and the Fox
River Supply System. CWLP staff stated their most recent water production unit costs were as follows:
Water Production OM&R Costs
Component ($ / 1,000 gallons)
Supply $0.1024
Pumping $0.1868
Purification $0.7195
Billing (Total System) $0.2434
Administrative & General (Total System) $0.4036
Total: $1.6557
Conclusion
The City of Aurora’s water production rate ranged from $1.67 - $1.91 / 1,000 gallons from 2011 – 2016,
with the highest rate being in 2015. CWLP’s most recent water production rate was $1.66 / 1,000 gallons.
Given the fact that the sub-regional Fox River Supply System is comparable to the City of Aurora and
CWLP water production systems, it would appear the $3.00 / 1,000 gallons OM&R rate is a reasonably
conservative water production rate for the Fox River Supply System.
Please let us know if you have any comments or questions.
pc: Jennifer Hughes, P.E., CFM – Director of Public Works, Village of Oswego (via email)
Eric Dhuse – Public Works Director, United City of Yorkville (via email)
PGW, BPS, STD, CRW, CLV – EEI (via email)