Public Works Minutes 2018 03-20-18Page 1 of 3
APPROVED 4/17/18
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, March 20, 2018, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Joel Frieders Alderman Seaver Tarulis
Alderman Jackie Milschewski Alderman Ken Koch
Other City Officials
City Administrator Bart Olson Interim Assistant City Administrator Erin Willrett
Public Works Director Eric Dhuse Engineer Brad Sanderson, EEI
Other Guests: None
The meeting was called to order at 6:00pm by Chairman Joel Frieders.
Citizen Comments: None
Previous Meeting Minutes: February 20, 2018
The minutes were approved as presented.
New Business:
1. PW 2018-21 Snow Operations Report
Mr. Dhuse reported the trucks plowed twice and he hopes the year end report can be given in April. No
further action.
2. PW 2018-22 Request to Dispose of Vehicles
There are 3 vehicles in various states of disrepair which will be sold at auction. This moves to the
consent agenda.
3. PW 2018-23 IDOT Resolution for Casey's Highway Permit
IDOT requires a resolution for the permit to connect Casey's to the state highway and there will be a
right in/right out at this location. This moves to the consent agenda.
4. PW 2018-24 Fox Highlands Water Main Improvements – Engineering Agreement
This is the engineering agreement with EEI for design and construction for the start of the watermain
project off Rt. 71 into Fox Highlands. The cost is estimated to be about $32,000 for construction
engineering and $29,600 for design engineering. The project has not gone out for bid yet, but will very
soon. This moves to consent.
5. PW 2018-25 Grande Reserve Unit 2 – Acceptance of Improvements
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The developer has now completed the punchlist items and Mr. Sanderson recommended acceptance.
The committee agreed and this moves to the consent agenda.
6. PW2018-26 Grande Reserve Unit 5 – Acceptance of Improvements
All punchlist items have now been completed and acceptance is recommended. The committee agreed
and this also moves to the consent agenda.
7. PW 2018- 27 Anthony Place – Acceptance of Improvements
Mr. Sanderson said there are some public improvements to be accepted with all related punchlist items
for the public improvements being done. There will also be a letter of credit reduction. A grand
opening will be held next month. This moves to the consent agenda.
8. PW 2018-28 2018 Sanitary Sewer Lining Program – Contract Awards
Bids went out on March 8th with the lowest bid below the engineering estimate. It was recommended
to award the contract to Innovative Underground from Yorkville. The committee approved and this
moves to the consent agenda.
9. PW 2018-29 2018 Road to Better Roads Program – Contract Award
Mr. Sanderson said bids went out March 12 and 3 bids were received. “D” Construction was the low
bidder and well below the estimated cost. It is recommended the contract be awarded to them in the
amount of $385,182.36. Mr. Olson noted the difference between the bid and the EOPC was $75,000.
This moves to the consent agenda.
10. PW 2018-30 Whispering Meadows – Completion of Improvements – RFP
Geneva Construction was the low bidder and Mr. Sanderson said the asphalt prices are very good at
this time. All paving and underground punchlist items were included in the bid as well as the off-site
storm sewer. The base bid was $1.49 million. EEI evaluated the results and came up with 4 options.
Chairman Frieders said he would prefer doing all the streets except Faxon rather than the other options.
Mr. Olson recommended option #3 to redo all streets and intersection up to Faxon, evaluate how much
has been spent and do a change order if more work can be done. If there are no funds for additional
work this year, the work can be bid out as part of next year's projects, however, Mr. Sanderson said the
asphalt prices would likely increase. Taking this option would result in a shortfall of about $120,000 to
$125,000. After discussion, Chairman Frieders said he would like to do the following improvements:
unit 2, unit 4, no work on Faxon, no off-site storm sewer and Unit 1 if possible. Mr. Olson said the city
attorney will be consulted about authorizing the Unit #1 work if there are enough funds. Public Works
will paint the fire hydrants. This moves forward to the regular agenda and Mr. Olson will provide a
verbal outline of the funding at the Council meeting.
11. PW 2018-31 Traffic Control Requests – Sutton Street and Windett Ridge Road
Mr. Sanderson said staff identified sight distance concerns and it was recommended to install stop signs
at the Sutton St. approach. Alderman Koch shared some instances of cars not stopping and landing in
yards and near a porch in one case. He added this location is one of the 2 bus stops in the subdivision
and this action will improve safety. This moves to the consent agenda.
12. PW 2018-32 CMAP Local Technical Assistance Program Grant for Planning and Technical
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Assistance Services for the Study of Shared Water Supply Service Governance Options
Mr. Dhuse said this is the next step in the ongoing water project for Oswego, Montgomery and
Yorkville. This is a grant from IEPA through CMAP and the program will be finished by May or June
this year. The grant requires Council approval and will move to the consent agenda.
13. PW 2018-33 Baseline Road Status
Due to the poor condition of Baseline Road, there was a discussion regarding closure or some other
remedy. Mr. Olson said it would only be closed if the inspector recommended this action. Alderman
Frieders also received some emails regarding the road with one resident suggesting to make the road
off limits to trucks or to repaint the white strip near the sensor to improve traffic flow. Mr. Frieders
asked if these 2 suggestions could be examined. Mr. Dhuse said the strip could be repainted when the
weather improves.
Mr. Koch asked how much of the road belongs to the city. The City owns 2/3 of the way west to Ashe
Road.
Old Business: None
Additional Business: None
There was no further business and the meeting was adjourned at 6:44pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker