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City Council Minutes 2018 03-27-18 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVH.LE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS 800 GAME FARM ROAD ON TUESDAY,MARCH 27,2018 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL too,*." Deputy City Clerk Pickering called the roll. Ward I Colosimo Present Koch Present Ward II Milschewski Present Plocher Present Ward III Funkhouser Present Frieders Present Ward IV Tarulis Present Hernandez Present Also present: Deputy City Clerk Pickering,Attorney Orr,City Administrator Olson,Chief of Police Hart, Deputy Chief of Police Klingel,Public Works Director Dhuse, Community Development Director Barksdale-Noble,and EEI Engineer Morrison. OUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS None. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Request to Dispose of Vehicles—authorize staff to dispose of 2000 Ford Expedition, 2007 Ford Taurus and 2012 Chevrolet Impala at auction in accordance with City Policy(PW 2018-22) 2. IDOT Resolution 2018-11 for Casey's Highway Permit—authorize City Clerk to execute(PW 2018-23) 3. Fox Highlands Water Main Improvements Professional Services Agreement—Design and Construction Engineering—authorize the Mayor and City Clerk to execute(PW 2018-24) 4. Grande Reserve Unit 2—Acceptance of Improvements-accept the public improvements of water main, sanitary sewer, storm sewer,paving, sidewalk; street lighting and parkway trees as described in the Bill of Sale for ownership and maintenance by the City, subject to receipt of a maintenance guarantee in the amount of$124,225.41, subject to verification that the developer has no outstanding debt owed to the City for this project and subject to receipt of a signed Bill of Sale(PW 2018-25) 5. Grande Reserve Unit 5—Acceptance of Improvements-accept the public improvements of water main, sanitary sewer, storm sewer,paving, sidewalk, street lighting and parkway trees as described in the Bill of Sale for ownership and maintenance by the City, subject to receipt of a maintenance guarantee in the amount of$109,456.65, subject to verification that the developer has no outstanding debt owed to the City for this project and subject to receipt of a signed Bill of Sale (PW 2018-26) 6. Anthony Place—Acceptance of Improvements-accept the public improvements of water main, sanitary sewer, and sidewalk as described in the Bill of Sale for ownership and maintenance by the City and authorize a reduction to the existing security in an amount not to exceed$200,022.65 and authorize a release of the existing security upon receipt of a maintenance guarantee in the amount of$8,845.35, subject to verification that the developer has no outstanding debt owed to the City for this project and subject to receipt of a signed Bill of Sale(PW 2018-27) The Minutes of the Reeular Meetine of the City Council—March 27,2018—Page 2 of 5 CONSENT AGENDA(cont'd) 7. Sanitary Sewer Lining—Contract Award-accept bid and award contract to Innovative Underground, LLC in an amount not to exceed$102,804.00 (PW 2018-28) 8. 2018 Road to Better Roads Program—Contract Award-accept bid and award contract to D Construction, Co. in an amount not to exceed$385,182.36 (PW 2018-29) 9. Ordinance 2018-17 Amending the Traffic Schedule and Index(Intersection of Sutton Street and Windett Ridge Road)—authorize the Mayor and City Clerk to execute (PW 2018-31) 10. Resolution 2018-12 to accept Planning Technical Assistance Services Delivered by the Chicago Metropolitan Agency for Planning—authorize the Mayor and City Clerk to execute (PW 2018-32) 11. Monthly Treasurer's Report for February 2018 (ADM 2018-18) 12. EEI Hourly Rates for FY 2019—approve Engineering Enterprises,Inc. Hourly Rates as specified in the 2018 Standard Schedule of Charges, effective as of May 1, 2018 (ADM 2018-23) 13. Resolution 2018-13 to Include Cash Payments Related to Health Insurance as IMRF Earnings—authorize Mayor and City Clerk to execute (ADM 2018-24) 14.Water, Sewer,and Road Infrastructure Fee Renewal (ADM 2018-25) a. Ordinance 2018-18 Amending the Infrastructure Maintenance Fee for Water and Sanitary Sewer Service—authorize the Mayor and City Clerk to execute b. Ordinance 2018-19 Amending the Termination Date of the Motor Vehicle Tax— authorize the Mayor and City Clerk to execute 15. Travel Authorizations for FY 2019—approve travel authorizations for elected officials as presented in packet materials (ADM 2018-26) Mayor Golinski entertained a motion to approve the Consent Agenda as presented. So moved by Alderman Hernandez; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-8 Nays-0 n Milschewski-aye,Funkhouser-aye,Tarulis-aye,Koch-aye, Plocher-aye,Frieders-aye,Hernandez-aye,Colosimo-aye MINUTES FOR APPROVAL None. BILLS FOR PAYMENT(Informational): $1,251,442.27 REPORTS MAYOR'S REPORT Proclamation for Poppy Days (CC 2018-09) Mayor Golinski proclaimed May 8-12,2018 as Poppy Awareness Days in the United City of Yorkville (see attached). Proclamation for National Service Day Recognition (CC 2018-10) Mayor Golinski proclaimed April 3,2018 as National Service Recognition Day in the United City of Yorkville(see attached). n Illinois Public Risk Fund Pooling Agreement (CC 2018-11) Mayor Golinski entertained a motion to approve the Illinois Public Risk Fund Pooling Agreement and Bylaws and authorize the Mayor to execute. So moved by Alderman Koch; seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye,Tarulis-aye,Koch-aye,Plocher-aye, Frieders-aye,Hernandez-aye,Colosimo-aye,Milschewski-aye The Minutes of the Reeular Meetina of the City Council—March 27,2018—Paae 3 of 5 MAYOR'S REPORT(cont'd) Home Rule Letter of Support (CC 2018-12) Mayor Golinski entertained a motion to approve a letter of support for SJRCA9 and requesting that State Senators Oberweis and Rezin co-sponsor the legislation. So moved by Alderman Colosimo; seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-7 Nays-1 Tarulis-aye,Koch-aye,Plocher-nay,Frieders-aye, Hernandez-aye,Colosimo-aye,Milschewski-aye,Funkhouser-aye PUBLIC WORKS COMMITTEE REPORT Whispering Meadows—Completion of Improvements—Bid Award (PW 2018-30) Alderman Frieders made a motion to accept bid and award contract with the stipulated Alternate No.4 to Geneva Construction in an amount not to exceed$1,489,553.11; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye,Plocher-aye,Frieders-aye,Hernandez-aye, Colosimo-aye,Milschewski-aye;Funkhouser-aye,Tarulis-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT Ordinance 2018-20 Approving an Amendment to the Downtown Yorkville Tax Increment Financing Redevelopment Project Area,to Remove Certain Parcels from the Project Area (EDC 2017-58) Alderman Koch made a motion to approve an Ordinance Approving an Amendment to the Downtown Yorkville Tax Increment Financing Redevelopment Project Area,to Remove Certain Parcels from the Project Area and authorize the Mayor and City Clerk to execute; seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-7 Nays-0 Abstain-1 Plocher-aye,Frieders-aye,Hernandez-aye, Colosimo-aye, Milschewski-abstain,Funkhouser-aye,Tarulis-aye,Koch-aye ADMINISTRATION COMMITTEE REPORT Insurance Renewals for FY 2019 (ADM 2018-27) Alderman Milschewski made a motion to approve a contract for the renewal of existing HMO and PPO plans with Blue Cross Blue Shield; approve a contract with Blue Cross Blue Shield for a dental plan; approve a contract with Lincoln Financial for life insurance;to approve employee HRA card amounts in the same amount as FY 2018 and to authorize non-union employee contribution percentages in the amounts of 9%for HMO coverage and 11%for PPO coverage and with union employee contribution rates in the amounts as authorized by the Police Department and Public Works union contracts; seconded by Alderman Colosimo. Motion approved by a roll call vote. Ayes-8 Nays-0 Frieders-aye,Hernandez-aye,Colosimo-aye,Milschewski-aye, Funkhouser-aye,Tarulis-aye,Koch-aye,Plocher-aye Resolution 2018-14 Approving a Revised Salary Schedule and Step Increase (ADM 2018-28) Alderman Milschewski made a motion to approve a Resolution Approving a Revised Salary Schedule and Step Increase and authorize the Mayor and City Clerk to execute; seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-8 Nays-0 Hernandez-aye,Colosimo-aye,Milschewski-aye,Funkhouser-aye, Tarulis-aye,Koch-aye,Plocher-aye,Frieders-aye The Minutes of the Reeular Meetine of the City Council—March 27,2018—Pam 4 of 5 PARK BOARD No report. PLANNING AND ZONING COMMISSION Warpinski—Walker Road Rezoning—1.5 Mile Review (PZC 2018-01) Mayor Golinski entertained a motion to authorize staff to notify Kendall County that the City Council does not have any objections to the rezoning petition. So moved by Alderman Frieders; seconded by Alderman Colosimo. Motion approved by a roll call vote. Ayes-8 Nays-0 Colosimo-aye,Milschewski-aye,Funkhouser-aye,Tarulis-aye, Koch-aye,Plocher-aye,Frieders-aye,Hernandez-aye LaSalle National Trust#47016—Route 34 Variance—1.5 Mile Review (PZC 2018-06) Mayor Golinski entertained a motion to authorize staff to notify Kendall County that the City Council does not have any objections to the variance petition. So moved by Alderman Colosimo; seconded by Alderman Hernandez. Alderman Funkhouser stated that he was concerned with this 1.5 mile review request for a variance which if approved would allow for a temporary concrete crusher and temporary batch plant to be located a minimum of 318 feet from the nearest residences. Alderman Funkhouser said that he would like to request that the concrete crushing operations be moved further north on the proposed location so that the operations would be further away from the residences. Community Development Director Noble explained that the city had received information that if the roadway project did not get approval for this variance request,these operations would be conducted within the roadway right-of-way,which would place the operations even closer to the residences. Motion approved by a roll call vote. Ayes-6 Nays-2 Milschewski-aye,Funkhouser-nay,Tarulis-nay,Koch-aye, n Plocher-aye,Frieders-aye,Hernandez-aye,Colosimo-aye CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY&LIAISON REPORT City Sports Camp Alderman Plocher reported that his children had attended the city's sports camp and that his children were looking forward to attending the sports camp again next year. Whispering Meadows Completion of Improvements—Thank you Alderman Frieders presented Mayor Golinski with a framed certificate that read"Dear Yorkville,Thanks Bro. Love,Whispering Meadows". STAFF REPORT No report. MAYOR'S REPORT(cont'd) Ordinance Approving 2018-2019 Fiscal Budget (CC 2018-08) r-� City Administrator Olson gave the City Council an update on the proposed budget adjustments that were listed in his memo included in the packet. A brief discussion took place on the aggregate budget deficit. It was decided to bring the budget back to the next City Council meeting. ADDITIONAL BUSINESS None. The Minutes of the Reeular Meetine of the City Council—March 27,2018—Page 5 of 5 EXECUTIVE SESSION Mayor Golinski entertained a motion to enter into executive session for litigation. So moved by Alderman Colosimo; seconded by Alderman Hernandez. Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye,Tarulis-aye,Koch-aye,Plocher-aye, Frieders-aye,Hernandez-aye,Colosimo-aye,Milschewski-aye The City Council entered executive session at 7:38 p.m. The City Council returned to regular session at 8:18 p.m. CITIZEN COMMENTS None. ADJOURNMENT Mayor Golinski adjourned the City Council meeting at 8:19 p.m. Minutes submitted by: Lisa Pickering, Deputy City Clerk,City of Yorkville,Illinois aw Rd � iii,ii/�\��jiiiii/����jii,ii/j\���liliiil���1�liiii����1 i��►��,` �• ! .::-.--12!1-. �.`=,!I�l-i,-•�:---!2-1_-i:_�--!2- N 1i 1� Z!2�j�i.�: 1� I�r�i::����!2�1�i:.�-��Z!2�1�i_..•�:;\r►�.: I►1'1'� FF k �%i'IV�1 1111�11 Q� ;1►yy. .�.A.11l ►,.► UNITED CITY OF YORKVILLE ►►'1'��,��� • ���•�'+,111 1111+, J . .��+►11 111►k-All. I :`.•.HI 11'1'Pi�� ;!%•1'1'11 111+�•., Whereas, America is the land of freedom, preserved and protected ,._.�+► . 111 '►1,1;�:�'% willingly and freely by citizen soldiers; :„li! :�=:'�' Ill��:•i i�1/111 (►11�• Whereas, millions who have answered the call to arms have died on •;�+Il►1 111►•MIll- 11 4; the field of battle; : ;��� II'I'1'i� ;!%•1'111 111 '►„1;lllWhereas, a nation of peace must be reminded of the price of war and ;il ►� �4 the debt owed to those who have died in war;ll�i�►���: �y�11N 1111►1:���•% .�-�:LN ►�•.rg.�; Whereas, the red poppy has been designated as a symbol of sacrifice •�..,� ll'I'i,•3' '!44,4, 1111 . of lives in all wars; =•N 1 lll'�•;•`; Whereas, the America Legion Post 489 and America Legion ;!:,•.'1'11 Auxiliary Unit 489 have pledged to remind America annually of this debt !;�111j111 IN *4 �►; through the distribution of the memorial flower, so that May 8-12, 2018 rmay serve as "Poppy Awareness Days". 11'1'x,•`; Therefore, I, Gary J. Golinski, Mayor of the United City of ;!:,•�' , 111►�•.�, Yorkville, do hereby proclaim Poppy Awareness Days in the United City ;�.�•Ill �►� of Yorkville and request all citizens to observe these days by wearing a �:•���'�� ll'I'1'i•� ;!%'1'111 111111��, Poppy and making contributions for this worthy cause. D�+NII 11�h14 Dated this 27th day of March, 2018, A.D. .04 .�i1111111 I►I' �� .:,'111 `I 1111��• ♦�+111 111►���''' � :��•�:1�1 IiC�S ''•:ci:'��' 4. ;%Ga� olinski, Mayor .•�'1�1�1 ���1111 :=;���+1►1111 tee•�l fi�����•�'%►i�';:5 11L. VF V � • ��a iia ���a i�-�_i�a i�_i��i� i�� iia �:�.,.•i ',_/viii i�� i_ _� i�� i�� i�� ��i� _i���i�� i� i�� i�� i.��� •��\\ / /Ir.rl t♦���ral.l■!,���a1.1 r,���1■1.11,��.a1.111,���a1.111,��.a1.rlr,���ra1.111,���ra1.11r,���ra1.11i,���a1.1Ir,���\1.111,1 `` 1■ ` ;.�•i� .7i4------------------------------- of 4► j, �►�.�:• UNITED CITY OF YORKVILLEIp ._�.►�� 1�1►I�i•�; ` ! !►Q1111 111111��• National Service Recognition Day Proclamation WHEREAS, service to others is a hallmark of the American character, and central to .,• ,,►1 how we meet our challenges;and .-R�1111 to WHEREAS,national service expands economic opportunity by creating more sustainable,resilient communities and providing education,career skills, and ►,;.:!; leadership abilities for those who serve; and 111►I'1 ice; '.��-•Vi4 1��1' 11����•, WHEREAS, AmeriCorps and Senior Corps participants serve in more than 50,000 r�14111 ►,,•:.,:; locations across the country,bolstering the civic,neighborhood,and faith-based �•' ►�►����� organizations that are so vital to our economic and social well-Being;and !:�•Nh WHEREAS,national service participants increase the impact of the organizations they 11i►���� serve,both through their direct service and by managing millions of additional 111111���� volunteers; and ;`! 111�1/1 I1II P�•::.; represents � /'► ��� �''�WHEREAS,national service a uni ue ublic-public-private partnership that � 11 1111�b�, invests in community solutions and leverages non-federal resources to strengthenIN community impact and increase the return on taxpayer dollars;and ; . 0 ►.►e.ti• .a:'411 III�I�f�11 � ��_�-D11 11 11►:�•�� WHEREAS,national service participants demonstrate commitment, dedication, and , ;�•Da�l) patriotism by making an intensive commitment to service, a commitment that remains ,.•..�,�11 ���►�'�`� with them in their future endeavors;and �•����� ►��-'••/ WHEREAS, the Corporation for National and Community Service shares a priority '1►i�� IN with local leaders nationwide to engage citizens,improve lives, and strengthen 1�11111 11►1IN-' communities;and is joining with the National League of Cities,the National '11��°'•' Association of Counties,Cities of Service,and local leaders across the country for %:';•1 11111�1� National Service Recognition Day on April 3,2018. ;►�4 111 ►i,� �; THEREFORE,BE IT RESOLVED that I, Gary J. Golinski,Mayor of the United City of ` 4,A 11�►b•4 Yorkville, do hereby proclaim April 3,2018,as National Service Recognition Day, and ►ii��•i� `:iii ►,,:.., encourage residents to recognize the positive impact of national service in our city;to 11(���• ; ; thank those who serve;and to find ways to give back to their communities. a�i�1�11111 Dated this 271hday of March,2018,A.D. ,Jlql&4,fl"- 06E' G 44. Golinski,Mayor ,Or,, �� ��.=.�a•� �...o� ���.►� ..��� ��=.�� �i.-.�.ra� ��.�.�� ��.-.�.� ����-.� moi...i/���� i REGULAR CITY COUNCIL MEETING March 27, 2018 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: 5 'ElL k4-6-7-s-1/ — ✓�cc_�' /dS��' � 5