City Council Minutes 2018 03-27-18 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVH.LE,KENDALL COUNTY,ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS
800 GAME FARM ROAD ON
TUESDAY,MARCH 27,2018
Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance.
ROLL CALL
too,*." Deputy City Clerk Pickering called the roll.
Ward I Colosimo Present
Koch Present
Ward II Milschewski Present
Plocher Present
Ward III Funkhouser Present
Frieders Present
Ward IV Tarulis Present
Hernandez Present
Also present: Deputy City Clerk Pickering,Attorney Orr,City Administrator Olson,Chief of Police Hart,
Deputy Chief of Police Klingel,Public Works Director Dhuse, Community Development Director
Barksdale-Noble,and EEI Engineer Morrison.
OUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
None.
PUBLIC HEARINGS
None.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
1. Request to Dispose of Vehicles—authorize staff to dispose of 2000 Ford Expedition, 2007 Ford
Taurus and 2012 Chevrolet Impala at auction in accordance with City Policy(PW 2018-22)
2. IDOT Resolution 2018-11 for Casey's Highway Permit—authorize City Clerk to execute(PW
2018-23)
3. Fox Highlands Water Main Improvements Professional Services Agreement—Design and
Construction Engineering—authorize the Mayor and City Clerk to execute(PW 2018-24)
4. Grande Reserve Unit 2—Acceptance of Improvements-accept the public improvements
of water main, sanitary sewer, storm sewer,paving, sidewalk; street lighting and
parkway trees as described in the Bill of Sale for ownership and maintenance by the City,
subject to receipt of a maintenance guarantee in the amount of$124,225.41, subject to
verification that the developer has no outstanding debt owed to the City for this project
and subject to receipt of a signed Bill of Sale(PW 2018-25)
5. Grande Reserve Unit 5—Acceptance of Improvements-accept the public improvements
of water main, sanitary sewer, storm sewer,paving, sidewalk, street lighting and
parkway trees as described in the Bill of Sale for ownership and maintenance by the City,
subject to receipt of a maintenance guarantee in the amount of$109,456.65, subject to
verification that the developer has no outstanding debt owed to the City for this project
and subject to receipt of a signed Bill of Sale (PW 2018-26)
6. Anthony Place—Acceptance of Improvements-accept the public improvements of water
main, sanitary sewer, and sidewalk as described in the Bill of Sale for ownership and
maintenance by the City and authorize a reduction to the existing security in an amount
not to exceed$200,022.65 and authorize a release of the existing security upon receipt of
a maintenance guarantee in the amount of$8,845.35, subject to verification that the
developer has no outstanding debt owed to the City for this project and subject to receipt
of a signed Bill of Sale(PW 2018-27)
The Minutes of the Reeular Meetine of the City Council—March 27,2018—Page 2 of 5
CONSENT AGENDA(cont'd)
7. Sanitary Sewer Lining—Contract Award-accept bid and award contract to Innovative
Underground, LLC in an amount not to exceed$102,804.00 (PW 2018-28)
8. 2018 Road to Better Roads Program—Contract Award-accept bid and award contract
to D Construction, Co. in an amount not to exceed$385,182.36 (PW 2018-29)
9. Ordinance 2018-17 Amending the Traffic Schedule and Index(Intersection of Sutton Street and
Windett Ridge Road)—authorize the Mayor and City Clerk to execute (PW 2018-31)
10. Resolution 2018-12 to accept Planning Technical Assistance Services Delivered by the
Chicago Metropolitan Agency for Planning—authorize the Mayor and City Clerk to
execute (PW 2018-32)
11. Monthly Treasurer's Report for February 2018 (ADM 2018-18)
12. EEI Hourly Rates for FY 2019—approve Engineering Enterprises,Inc. Hourly Rates as specified
in the 2018 Standard Schedule of Charges, effective as of May 1, 2018 (ADM 2018-23)
13. Resolution 2018-13 to Include Cash Payments Related to Health Insurance as IMRF
Earnings—authorize Mayor and City Clerk to execute (ADM 2018-24)
14.Water, Sewer,and Road Infrastructure Fee Renewal (ADM 2018-25)
a. Ordinance 2018-18 Amending the Infrastructure Maintenance Fee for Water and
Sanitary Sewer Service—authorize the Mayor and City Clerk to execute
b. Ordinance 2018-19 Amending the Termination Date of the Motor Vehicle Tax—
authorize the Mayor and City Clerk to execute
15. Travel Authorizations for FY 2019—approve travel authorizations for elected officials as
presented in packet materials (ADM 2018-26)
Mayor Golinski entertained a motion to approve the Consent Agenda as presented. So moved by
Alderman Hernandez; seconded by Alderman Milschewski.
Motion approved by a roll call vote. Ayes-8 Nays-0
n Milschewski-aye,Funkhouser-aye,Tarulis-aye,Koch-aye,
Plocher-aye,Frieders-aye,Hernandez-aye,Colosimo-aye
MINUTES FOR APPROVAL
None.
BILLS FOR PAYMENT(Informational): $1,251,442.27
REPORTS
MAYOR'S REPORT
Proclamation for Poppy Days
(CC 2018-09)
Mayor Golinski proclaimed May 8-12,2018 as Poppy Awareness Days in the United City of Yorkville
(see attached).
Proclamation for National Service Day Recognition
(CC 2018-10)
Mayor Golinski proclaimed April 3,2018 as National Service Recognition Day in the United City of
Yorkville(see attached).
n Illinois Public Risk Fund Pooling Agreement
(CC 2018-11)
Mayor Golinski entertained a motion to approve the Illinois Public Risk Fund Pooling Agreement and
Bylaws and authorize the Mayor to execute. So moved by Alderman Koch; seconded by Alderman
Frieders.
Motion approved by a roll call vote. Ayes-8 Nays-0
Funkhouser-aye,Tarulis-aye,Koch-aye,Plocher-aye,
Frieders-aye,Hernandez-aye,Colosimo-aye,Milschewski-aye
The Minutes of the Reeular Meetina of the City Council—March 27,2018—Paae 3 of 5
MAYOR'S REPORT(cont'd)
Home Rule Letter of Support
(CC 2018-12)
Mayor Golinski entertained a motion to approve a letter of support for SJRCA9 and requesting that State
Senators Oberweis and Rezin co-sponsor the legislation. So moved by Alderman Colosimo; seconded by
Alderman Frieders.
Motion approved by a roll call vote. Ayes-7 Nays-1
Tarulis-aye,Koch-aye,Plocher-nay,Frieders-aye,
Hernandez-aye,Colosimo-aye,Milschewski-aye,Funkhouser-aye
PUBLIC WORKS COMMITTEE REPORT
Whispering Meadows—Completion of Improvements—Bid Award
(PW 2018-30)
Alderman Frieders made a motion to accept bid and award contract with the stipulated Alternate No.4 to
Geneva Construction in an amount not to exceed$1,489,553.11; seconded by Alderman Milschewski.
Motion approved by a roll call vote. Ayes-8 Nays-0
Koch-aye,Plocher-aye,Frieders-aye,Hernandez-aye,
Colosimo-aye,Milschewski-aye;Funkhouser-aye,Tarulis-aye
ECONOMIC DEVELOPMENT COMMITTEE REPORT
Ordinance 2018-20 Approving an Amendment to the Downtown Yorkville Tax
Increment Financing Redevelopment Project Area,to
Remove Certain Parcels from the Project Area
(EDC 2017-58)
Alderman Koch made a motion to approve an Ordinance Approving an Amendment to the Downtown
Yorkville Tax Increment Financing Redevelopment Project Area,to Remove Certain Parcels from the
Project Area and authorize the Mayor and City Clerk to execute; seconded by Alderman Frieders.
Motion approved by a roll call vote. Ayes-7 Nays-0 Abstain-1
Plocher-aye,Frieders-aye,Hernandez-aye, Colosimo-aye,
Milschewski-abstain,Funkhouser-aye,Tarulis-aye,Koch-aye
ADMINISTRATION COMMITTEE REPORT
Insurance Renewals for FY 2019
(ADM 2018-27)
Alderman Milschewski made a motion to approve a contract for the renewal of existing HMO and PPO
plans with Blue Cross Blue Shield; approve a contract with Blue Cross Blue Shield for a dental plan;
approve a contract with Lincoln Financial for life insurance;to approve employee HRA card amounts in
the same amount as FY 2018 and to authorize non-union employee contribution percentages in the
amounts of 9%for HMO coverage and 11%for PPO coverage and with union employee contribution
rates in the amounts as authorized by the Police Department and Public Works union contracts; seconded
by Alderman Colosimo.
Motion approved by a roll call vote. Ayes-8 Nays-0
Frieders-aye,Hernandez-aye,Colosimo-aye,Milschewski-aye,
Funkhouser-aye,Tarulis-aye,Koch-aye,Plocher-aye
Resolution 2018-14 Approving a Revised Salary Schedule and Step Increase
(ADM 2018-28)
Alderman Milschewski made a motion to approve a Resolution Approving a Revised Salary Schedule and
Step Increase and authorize the Mayor and City Clerk to execute; seconded by Alderman Frieders.
Motion approved by a roll call vote. Ayes-8 Nays-0
Hernandez-aye,Colosimo-aye,Milschewski-aye,Funkhouser-aye,
Tarulis-aye,Koch-aye,Plocher-aye,Frieders-aye
The Minutes of the Reeular Meetine of the City Council—March 27,2018—Pam 4 of 5
PARK BOARD
No report.
PLANNING AND ZONING COMMISSION
Warpinski—Walker Road Rezoning—1.5 Mile Review
(PZC 2018-01)
Mayor Golinski entertained a motion to authorize staff to notify Kendall County that the City Council
does not have any objections to the rezoning petition. So moved by Alderman Frieders; seconded by
Alderman Colosimo.
Motion approved by a roll call vote. Ayes-8 Nays-0
Colosimo-aye,Milschewski-aye,Funkhouser-aye,Tarulis-aye,
Koch-aye,Plocher-aye,Frieders-aye,Hernandez-aye
LaSalle National Trust#47016—Route 34 Variance—1.5 Mile Review
(PZC 2018-06)
Mayor Golinski entertained a motion to authorize staff to notify Kendall County that the City Council
does not have any objections to the variance petition. So moved by Alderman Colosimo; seconded by
Alderman Hernandez.
Alderman Funkhouser stated that he was concerned with this 1.5 mile review request for a variance which
if approved would allow for a temporary concrete crusher and temporary batch plant to be located a
minimum of 318 feet from the nearest residences. Alderman Funkhouser said that he would like to
request that the concrete crushing operations be moved further north on the proposed location so that the
operations would be further away from the residences. Community Development Director Noble
explained that the city had received information that if the roadway project did not get approval for this
variance request,these operations would be conducted within the roadway right-of-way,which would
place the operations even closer to the residences.
Motion approved by a roll call vote. Ayes-6 Nays-2
Milschewski-aye,Funkhouser-nay,Tarulis-nay,Koch-aye,
n Plocher-aye,Frieders-aye,Hernandez-aye,Colosimo-aye
CITY COUNCIL REPORT
No report.
CITY CLERK'S REPORT
No report.
COMMUNITY&LIAISON REPORT
City Sports Camp
Alderman Plocher reported that his children had attended the city's sports camp and that his children were
looking forward to attending the sports camp again next year.
Whispering Meadows Completion of Improvements—Thank you
Alderman Frieders presented Mayor Golinski with a framed certificate that read"Dear Yorkville,Thanks
Bro. Love,Whispering Meadows".
STAFF REPORT
No report.
MAYOR'S REPORT(cont'd)
Ordinance Approving 2018-2019 Fiscal Budget
(CC 2018-08)
r-� City Administrator Olson gave the City Council an update on the proposed budget adjustments that were
listed in his memo included in the packet. A brief discussion took place on the aggregate budget deficit.
It was decided to bring the budget back to the next City Council meeting.
ADDITIONAL BUSINESS
None.
The Minutes of the Reeular Meetine of the City Council—March 27,2018—Page 5 of 5
EXECUTIVE SESSION
Mayor Golinski entertained a motion to enter into executive session for litigation. So moved by
Alderman Colosimo; seconded by Alderman Hernandez.
Motion approved by a roll call vote. Ayes-8 Nays-0
Funkhouser-aye,Tarulis-aye,Koch-aye,Plocher-aye,
Frieders-aye,Hernandez-aye,Colosimo-aye,Milschewski-aye
The City Council entered executive session at 7:38 p.m.
The City Council returned to regular session at 8:18 p.m.
CITIZEN COMMENTS
None.
ADJOURNMENT
Mayor Golinski adjourned the City Council meeting at 8:19 p.m.
Minutes submitted by:
Lisa Pickering,
Deputy City Clerk,City of Yorkville,Illinois
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REGULAR CITY COUNCIL MEETING
March 27, 2018
PLEASE PRINT
NAME: SUBDIVISION OR BUSINESS:
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