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City Council Minutes 2004 06-22-04 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE. KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY. JUNE 22, 2004. Mayor Prochaska called the meeting to order at 7:02 P.M and led the Council in the Pledge of Allegiance. Mayor Prochaska announced that Alderman Munns had indicated that he would be voting via telephone however he called in at 6:45 P.M. to advise City Clerk Milschewski that he was unable to stay on the line throughout the meeting due to a work obligation. ROLL CALL Clerk Milschewski called the roll. Ward I James Present Sticka Present Ward II Burd Present Kot Present Ward III Ohare Present Munns Absent Ward IV Besco Absent Spears Present Also present: City Clerk Milschewski, City Treasurer Powell, Administrator Graff City Attorney Kelly Kramer, Police Chief Martin and Director of Public Works Dhuse (until 7:20). OUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Table Yorkville Hill Landscaping Annexation Agreement Alderman Sticka stated that the petitioner for Yorkville Hill Landscaping asked that their Annexation Agreement (Item 42 under the Economic Development Committee Report) be tabled until the next City Council meeting. A motion was made by Alderman Sticka to table the Yorkville Hill Landscaping Annexation Agreement until the next City Council meeting; seconded by Alderman Kot. Motion approved by a roll call vote. Ayes -6 Nays -0 Burd -aye, James -aye, Kot -aye, Ohare -aye, Spears -aye, Sticka -aye Table C.H. Schrader & Associates Contract for Grant Research Consulting Services Alderwoman Spears asked to table item #2 under the Administration Committee Report, C.H. Schrader & Associates Contract for Grant Research Consulting Services because Aldermen Besco and Munns were absent. A motion was made by Alderwoman Spears to table item 42 under the Administration Committee Report, C.H. Schrader & Associates Contract for Grant Research Consulting Services until the next City Council meeting; seconded by Alderwoman Burd. Motion defeated by a roll call vote. Ayes -2 Nays -3 Abstentions -1 Burd -aye, James - abstain, Kot -nay, Ohare -nay, Spears -aye, Sticka -nay This item will remain on the agenda for a vote. - Table Records Disposal Service — Shred -co Contract A motion was made by Alderwoman Ohare to remove the Records Disposal Service — Shred -co Contract from the Consent Agenda and table it until the next City Council meeting; seconded by Alderman Kot. Motion approved by a roll call vote. Ayes -5 Nays -0 Presents -1 James -aye, Kot -aye, Ohare -aye, Spears - Present, Sticka -aye, Burd -aye The Minutes of the Regular Meeting of the Citv Council — June 22, 2004 - Dale-2 COMMITTEE MEETING DATES Public Works Committee 7:00 P.M., Monday, June 28, 2004 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M., Wednesday, July 21, 2004 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 7:00 P.M., Thursday, July 8, 2004 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M., Thursday, June 24, 2004 City of Yorkville Conference Room 800 Game Farm Road Ad Hoc Technology Committee To Be Announced Alderwoman Spears questioned the day of the week for the Economic Development Committee meeting. Alderman Sticks noted that he requested a different date for the meeting because he was not available on the regular meeting day of Thursday, July 15, 2004. Alderwoman Burd stated that in the past the committee members were notified before a change of date and she noted she would be on vacation that week. Alderman Sticka stated that he would be happy to work out a date that is convenient for all the committee members. PUBLIC HEARINGS None. CITIZEN COMMENTS Birgitt Peterson, 3025 Bristol Ridge Road, addressed the Council and requested that the Mayor and City Council modify, enhance or amend the Noise Control Ordinance 2001 -10 to address construction noise. Please see attached letter dated June 16, 2004. Don Peterson, 3025 Bristol Ridge Road, addressed the Council regarding the three medians to be installed on Bristol Ridge Road in conjunction with the Grande Reserve development. He noted that he first became aware of the medians three weeks earlier at a presentation regarding the development. He stated that the residents of the River Ridge Subdivision were surprised by this especially since they were not involved in the discussion concerning the medians. He stated that these residents are the ones most affected by the medians and the majority of them are opposed to the medians. See attached petition. Mr. Peterson stated that Gerald and Lois Seaton of 3123 Bristol Ridge Road were told that they would not be allowed to have a driveway off Bristol Ridge Road to their unimproved lot next to their home if they ever decide to build on it. He stated that this was intrusive. Mr. Peterson stated that the citizens of the River Ridge subdivision would like the City to consider changing the road design and if it is not going to be changed to meet with the affected residents to explained and discuss the design before they are constructed. PRESENTATIONS None. CONSENT AGENDA 1. Police Reports for April 2004 2. Rob Roy Creek Sanitary Sewer Interceptor — Professional Services Engineering Agreement — authorize the Mayor and City Clerk to execute, subject to receiving ` funding by Ocean Atlantic 3. Ordinance 2004 -34 - Repealing Ordinance 1976 -42 U.S. 34 Corridor Study - authorize the Mayor and City Clerk to execute 4. Menard's Commercial — Final Acceptance — accept all non - landscaping related public improvements 5. Request from Wiseman Hughes; Sanitary Sewer Connection Fee — Credit Toward Oversizing Hydraulic Interceptor — Windett Ridge — reduce the $170,000.00 recapture amount to $114,600. 00 6. Request to Purchase Total Station for Forensic Mapping — approve purchase from Surveyors Instrument Service Co. in an amount not to exceed $9,999.00 7. Resolution 2004 -18 — Appointing Finance Director Traci Pleckham as RVIRF Authorized Agent - authorize the Mayor and City Clerk to execute The Minutes of the Regular Meeting of the Citv Council — June 22, 2004 - Dage 3 Mayor Prochaska entertained a motion to approve the Consent Agenda as amended. So moved by Alderman Sticka; seconded by Alderwoman Burd. Motion approved by a roll call vote. Ayes -6 Nays -0 Burd -aye, James -aye, Kot -aye, Spears -aye, Sticka -aye, Ohare -aye PLANNING COMMISSION/ZONING BOARD OF APPEAL No report. MINUTES FOR APPROVAL A motion was made by Alderman James to approve the minutes of the City Council meeting from June 8, 2004; seconded by Alderwoman Ohare. City Clerk Milschewski noted an error on page 6 of the minutes under the Public Works Committee Report; she indicated that the vote for the disposal of property was omitted in error and she has corrected this on the final copy. Alderwoman Spears noted a correction on page 5 under the Mayors Report, Rosati's Pizza Contract. She stated that she did not ask about the length of the contract, Alderwoman Ohare did. The corrections were noted. Motion approved by a viva voce vote. A motion was made by Alderman James to approve the minutes of the Committee of the Whole meeting from March 2, 2004; seconded by Alderman Sticka. Alderwoman Ohare noted a correction on page 2, second full paragraph, third sentence down. She stated that the sentence should read "who may also be assigned... ". She noted a spelling error on the same page, second line from the bottom. The word "yeas" should be "years ". She also noted corrections on page 6, the last paragraph. The first sentence of the paragraph should read "Mayor Prochaska reminded the Council...." and the fourth line down should read "...the Special Olympics is held...". Alderwoman Burd stated that she did not remember saying what is indicated on page 6 under Additional Business regarding a letter to the editor of the Beacon News. City Clerk Milschewski stated that she was not at the meeting but transcribed this portion of the minutes from the tape. She stated she had a hard time understanding what Alderwoman Burd was referring to. Alderwoman Burd stated that she vaguely remembered the conversation and stated the minutes could stay as presented. The corrections were noted. Motion approved by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman James to approve the paying of the bills listed on the Detailed Board Report dated June 11, 2004 totaling the following amounts: checks in the amount of $920,463.16 (vendor); $144,422.74 (payroll period ending 5/29/04) for a total of $1,064,885.90; seconded by Alderwoman Ohare. Motion approved by a roll call vote. Ayes -6 Nays -0 Burd -aye, James -aye, Kot -aye, Ohare -aye, Spears -aye, Sticka -aye REPORTS MAYOR'S REPORT Ordinance 200435 Library Referendum Ordinance Mayor Prochaska entertained a motion to approve an Ordinance providing for and requiring the submission of the proposition of issuing General Obligation Bonds in the amount of $8,750,000.00 to the voters of the United City of Yorkville, Kendall County, Illinois, at the General Election to be held on the 2n day of November, 2004 for the purpose to improve and provide equipment for the existing Yorkville Public Library and for the expenses incidental thereto the "project" as recommended by the Yorkville Library Board and to authorize the Mayor and City Clerk to execute all the documents. So moved by Alderman James; seconded by Alderman Kot. The Minutes of the Regular Meeting of the Citv Council — June 22. 2004 - nage 4 Mayor Prochaska questioned that the wording of the motion does not include the building. Attorney Kramer stated that term "equipment" included the building. Motion approved by a roll call vote. Ayes -6 Nays-0 Ohare -aye, Spears -aye, Sticka -aye, Burd -aye James -aye, Kot -aye Mayor Prochaska stated that the question will be placed on the November 2, 2004 ballot. Emergency Repair for Well 93 Mayor Prochaska entertained a motion to ratify the approval of the expenditures for the emergency repairs for Well #3 not to exceed $100,000.00. So moved by Alderman Kot; seconded by Alderman Sticka. Mayor Prochaska asked Director of Public Works Eric Dhuse when he thought he would have the receipts for the work done and Mr. Dhuse indicated that he was in the process of obtaining them from the company doing the repair and the cost should be under $100,000.00. Motion approved by a roll call vote. Ayes -6 Nays -0 Ohare -aye, Spears -aye, Sticka -aye, Burd -aye, James -aye, Kot -aye Certificates of Recognition Officer Delaney, Lieutenant Schwartzkopf and Sergeant Hart Mayor Prochaska noted that Officer Dan Pleckham was unable to attend this evening as he is recuperating from dialysis he received earlier in the day. Mayor Prochaska and Chief Martin presented Officer David Delaney with a Certificate of Recognition for his May 21, 2004 graduation from the Illinois State Police Crash Reconstruction Officer Curriculum. Mayor Prochaska and Chief Martin presented Police Lieutenant Don Schwartzkopf with a Certificate of Recognition for his May 21, 2004 graduation from Northwestern University Center for Public Safety Executive Management Program. Mayor Prochaska and Chief Martin presented Police Sergeant Richard Hart with a Certificate of Recognition for his May 21, 2004 graduation from Northwestern University Center for Public Safety School of Police Staff and Command. Joint Meeting - City Council and Planning Commission Mayor Prochaska reminded the Council that a joint meeting between the City Council and the Planning Commission was scheduled for June 23, 2004. He stated that the Comprehensive Plan will be discussed with City Planner Mike Schoppe. ATTORNEY'S REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINIISTATOR'S REPORT No report. FINANCE DIRECTOR'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT Mr. Dhuse reported that everything went smoothly with the Well #3 repair and it was finished and tamed on a day earlier than anticipated. He thanked the Water Department for their hard work on the project. Mayor Prochaska commended the Waxer Department for their quick response and speedy repair. CHIEF OF POLICE REPORT No report. EXECUTIVE DIRECTOR OF PARKS & RECREATION REPORT No report. The Minutes of the Regular Meeting of the Citv Council — June 22. 2004 — nab COMMUNITY & LIAISON REPORT Alderman Sticka reported on the invitation that the members of the Council received for the open house at Waubansee Community College on July 1, 2004 for the Fox Valley Television Channel 17. He stated that this was a good opportunity for community leaders to see the equipment purchased with franchise fees and to see what goes into a television studio. Alderwoman Burd reported that the annual meeting of the Aurora Area Convention and Visitors Bureau (AACVB) was held at the new mall in Aurora. She stated that there was a very good - turnout and everyone had a good time at the event. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Resolution 2004 -19 MFT Resolution for Van Emmon Road A motion was made by Alderman Sticka to approve a resolution for maintenance of streets using motor fuel tax funds not to exceed $75,000.00 and authorize the Mayor and City Council to execute the documents; seconded by Alderman Kot. Alderman Kot asked if the block west of Route 47 was going to be paved as he suggested at the Committee of the Whole meeting. A dministra tor Graff stated that it is being explored however the agreement and resolution does not address this portion of Route 47. It was not changed to include this part of the road in order for the proj ect to stay on schedule. Mr. Graff indicated that if funding is available it could be done. Motion approved by a roll call vote. Ayes -6 Nays-0 Spears -aye, Sticka -aye, Burd -aye, James -aye, Kot -aye, Ohare -aye Joint Agreement for Van Emmon Road A motion was made by Alderman Sticka to approve an Intergovernmental Agreement between Kendall County and the United City of Yorkville for the purpose to improve Van Emmon Road T as a joint project subject to legal review and to authorize the Mayor and City Clerk to sign the agreement; seconded by Alderman Kot. Alderman Kot asked if the drainage issue on Van Emmon Road was being addressed. Mr. Dhuse stated that the drainage will be corrected before the project begins. It will also be addressed by the Mill Street Project. Motion approved by a roll call vote. Ayes -6 Nays -0 Kot -aye, Ohare -aye, Spears -aye, Sticka -aye, Burd -aye, James -aye ECONOMIC DEVELOPMENT COMMITTEE REPORT Resolution 2004 -20 Prairie Meadows Final Plat A motion was made by Alderman Sticka to approve a resolution approving the final plat for Prairie Meadows Subdivision subject to final engineering and to authorize the Mayor and City Clerk to execute the documents; seconded by Alderwoman Spears. Motion approved by a roll call vote. Ayes -6 Nays -0 Sticka -aye, Burd -aye, James -aye, Kot -aye, Ohare -aye, Spears -aye Westbury Village - Amendment to the Annexation Agreement, Annexation Agreement and Planned Unit Development A motion was made by Alderman Sticka to approve the Amendment to the Annexation Agreement, Annexation Agreement and Planned Unit.Development Agreement with zoning districts of B -3 Service Business District with the area designated special use B -3 in the 1997 annexation agreement surviving with this agreement but only over the area as described in the 1997 agreement, R -2 One Family Residence District, and R4 General Residence District and Planned Unit Development Agreement for Westbury Village Subdivision and to authorize the Mayor and City Clerk to execute the agreement upon legal and staff review of the agreement and exhibits; seconded by Alderman James. Alderman Kot commented that he was disappointed with the format that the document was presented in. He stated that he found it difficult to vote on the agreement because it was confusing. He stated that he would prefer to receive a clean version of the agreement in the future. Administrator Graff stated that the developer wanted to display all the changes to the document and there is a clean copy in the City Clerk's office. He noted outstanding issues such as the road contribution fee and the contribution to the Rob Roy Creek Interceptor Fund. The Minutes of the Regular Meeting of the Citv Council — June 22, 2004 — Aa eg_6 Alderman Sticka reiterated Alderman Kot's concern that the document was hard to follow and he indicated that he too would like to have a clean version of the document he is voting on. Alderwoman Spears agreed. Mayor Prochaska suggested that in the future the Council be given a copy showing the revisions along with a clean copy. Attorney Kramer noted that Anna Kurtzman, Joe Wywrot and her office had completed their reviews; all the changes that were recommended have been made. Alderwoman Ohare questioned the waste hauling that will be allowed if the Rob Roy Creek Interceptor is not ready. She questioned the time frame for allowing this. Mayor Prochaska stated that they would be allowed to do this until the interceptor is installed. Administrator Graff noted that a total of fifty permits will be allowed to be issued with a total of thirty-four having temporary occupancy with the temporary solution of waste hauling. Motion approved by a roll call vote. Ayes -3 Nays -1 Presents -2 James -aye, Kot- present, Ohare -aye, Spears nay, Sticka -aye, Burd present Ordinance 2004 -36 Westbury Village — Authorizing the Execution of an Amendment to the Annexation Agreement, Annexation Agreement and Planned Unit Development A motion was made by Alderman Sticka to approve an Ordinance Authorizing the Execution of an Amendment to the Annexation Agreement, Annexation Agreement and Planned Unit Development Agreement of Ocean Atlantic, a Delaware Limited Liability Company, and the estates of Richard A. Undesser and Henrietta Undesser to the United City of Yorkville, Kendall County, Illinois known as Westbury Village Subdivision; seconded by Alderman James. Motion approved by a roll call vote. Ayes -5 Nays -1 Presents -1 Ohare -aye, Spears -nay, Sticka -aye, Burd -aye, James -aye, Kot- present, Prochaska -aye Ordinance 2004 -37 Westbury Village - Annexing Properties A motion was made by Alderman Sticka to approve an Ordinance annexing properties to and - zoning real property pursuant to Planned Unit Development Agreement to the United City of Yorkville, Kendall County, Illinois known as Westbury Village Subdivision; seconded by Alderman James. Motion approved by a roll call vote. Ayes -4 Nays -1 Presents -1 Kot- present, Ohare -aye, Spears-nay, Sticka -aye, Burd -aye, James -aye PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Ordinance 2004 -32 Establishing SSA for Total Grande Reserve A motion was made by Alderman James to approve an Ordinance establishing United City of Yorkville Special Service Area (SSA) number 2004 -106 Total Grande Reserve and authorize the Mayor and City Clerk to execute all the documents upon final legal review; seconded by Alderman Sticka. Alderman Sticka asked if he understood correctly that the bonds would be paid off prior to residents moving into the development. Mayor Prochaska explained that this is a variable rate bond that will be paid off as parcels are sold. Alderman Sticka asked if the homes in the subdivision would have the price of the house reduced because of this SSA. Peter Raphael with William Blair & Associates explained that this SSA is secured by a Letter of Credit with LaSalle Bank. The tax associated with this SSA will not be applied to any homeowner's real estate tax _ bill. It will be released prior to any homeowner taking possession. Alderman Sticka clarified that the purpose of the SSA was to provide a method of financing for the developer to put in improvements to the development such as roads. Alderwoman Spears asked if the property will be taxed at the rate that the homes are being offered at or at the value of the home. Mr. Raphael stated that there has been meetings with the township assessor to discuss this and it was determined that the homes will be taxed at the market rate not the selling rate. Alderwoman Burd asked if the second SSA was to maintain the public spaces in the development. Mayor Prochaska stated that all the SSA's are for the purpose of adding infrastructure. She asked if there would be a Homeowner's Association (HOA). Art Zwemke with MPI explained that there are three SSAs. This first SSA is a variable bond for overall infrastructure of the The Minutes of the Regular Meeting of the Citv Council — June 22. 2004 - nagee_7 development such as water. The second SSA is for improvements that are lot specific and will be assessed to the homeowners. Homebuyers have the option to pay the SSA off upon the purchase of the house or they can pay it off over thirty years through their real estate taxes. They will also be assessed an HOA to maintain common spaces and the club house. The third type of SSA is a " standby" SSA which would be effective if the HOA should fail. All the assessments will be disclosed to homebuyers. Alderwoman Spears asked how much the assessment would be on a $350,000.00 home. Mr. Zwemke estimated that it would be $160- $170 /month or $2,100.00 /year. Mr. Zwemke stated that MPI has done a lot of research on SSAs so that tax bills will not be prohibitive. He stated that there will be two levels of SSAs for single- family homes, a level for duplex homes and a level for townhomes. Each SSA is sized based upon the product. Motion approved by a roll call vote. Ayes -6 Nays -0 Ohare -aye, Spears -aye, Sticka -aye, Burd -aye, James -aye, Kot -aye Ordinance 2004 -33 Bond Ordinance for Total Grande Reserve A motion was made by Alderman James to approve an Ordinance for the issuance of the United City of Yorkville, Kendall County, Illinois, Special Service Area Number 2004 -106 Total Grande Reserve Variable Rate Demand Special Tax Bonds, Series 2004, not to exceed $16,000,000.00 and providing for the levy of a Direct Annual Tax on taxable property in such Special Service Area for the payment of principal of and interest on such bonds and authorize the Mayor and City Clerk to execute the documents; seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes -6 Nays-0 Ohare -aye, Spears -aye, Sticka -aye, Burd -aye, James -aye, Kot -aye C-H. Schrader & Associates Contract for Grant Research Consulting Services A motion was made by Alderman James to approve a Letter of Understanding for Professional Consulting Services provided by CIL. Schrader & Associates to the United City of Yorkville for a period of one year for a fee of $14,000.00 and to authorize the Mayor and City Clerk to sign the letter. Alderwoman Spears stated that it was asked at the Committee of the Whole meeting that the Council receive information regarding the numbers of hours it took the grant writer to obtain the one grant. Alderman James stated he discussed this with Administrator Graff who has tried to reach the grant writer but she has been out of town. She has not gotten back to Mr. Graff with the information. Alderman James explained that the group did not track all the hours because this was not specified when the original contract was entered into. They have indicated that they can do this in the upcoming year. Alderwoman Spears stated that she had a problem with not having the information before this is voted on. She also stated that she felt that it is a waste of taxpayer's money to contract with a firm that is only concentrating on parks and open space. She stated that the Mayor indicated that the bulk of grants available are for public safety but the City is not trying to find a grant writer who specializes in this area. Chief Martin stated that the grants that the Police Department has received such as "Cops in the Schools Grant" are federal grants that the Police Department has submitted for by themselves. Alderwoman Spears noted that the Executive Director of Parks & Recreation Laura Brown is doing an excellent job however the main reason she was hired was because of her grant writing skills. Ms. Brown has also received a salary increase but she did not allocate time to grant writing and concentrated her time in other area.. Alderwoman Spears stated that she did not agree to spend another $14,000.00 for something the City was told another individual was going to do. She also noted that adding a performance clause in the contract is a red flag indicating concerns for the job the grant writer is doing. Alderman Kot commented that he personally raised issues last year when the firm was hired however he reviewed the grant writer's work and found that eight grants, totaling $3 million, were submitted for with the City only receiving one for $74,000.00. He stated that for the money the City is spending, the taxpayer's money has being used wisely. He stated that he is willing to give the firm another year and ask the same questions next year. He indicated that he shares some of the same concerns that Alderwoman Spears has however seeing $74,000.00 come into the City for an investment of $14,000.00 it is worthy of trying the grant writer for another year. Alderwoman Ohare stated that the Council previously discussed adding specific requests to the contract such as looking for grants for fine arts. She stated that even though the grant writer's The Minutes of the Regular Meeting of the Citv Council — June 22, 2004 - uag_e_8 expertise is with parks and recreation she is also familiar with fine art grants. Alderwoman Ohare agreed with Alderman Kot that the initial $14,000.00 was a good investment when the City received a grant for $74,000.00. Alderwoman Burd asked Administrator Graff what the area of expertise the grant writing company has. Mr. Graff stated that the group is highly trained and experienced in Illinois Environmental Protection Agency and United States Environmental Protection Agency grants related to natural resources, open space acquisition, corridor planning and conservation. They also have experience with facility planning and foundation grants for fine arts and historic preservation. They are moving into the area of grants for municipalities such as technology and economic development. They are also experienced in lobbying. Alderwoman Burd commented that the firm was hired on a recommendation from staff. She stated that the City did not fully explore the possibility of finding another firm that does wide area grants. She also questioned the staffs role in the grants. She stated that Mr. Graff indicated that the staff does a lot of research for the grants and Alderwoman Burd stated that the research is where the time is involved. She stated that if the staff is doing the research, the City is paying $14,000.00 for someone to do the paperwork. She stated that a firm should take the weight off the staff.. Mayor Prochaska stated that staff does not research the grants however they provide specific information to the grant writer if requested to. He agreed there is an issue if the staff is spending hours doing research. He noted that Ms. Brown has written grants for the City which have ' brought in funds. He agreed that research could be done to what other firms offer but noted that the investment in this firm has not been a losing proposition. Alderwoman Burd asked Alderman James if he felt that if the grant writer just concentrated of Parks & Recreation would it be worth the investment. Alderman James stated that the grant writer is currently working on a $400,000.00 grant. He stated that the investment of $14,000.00 for the possibility of receiving $400,000.00 was worth it. Alderwoman Burd asked if this firm wasn't hired would it be detrimental to receiving the grant and Alderman James stated that he felt it would. Alderman James noted that there is a project occurring that encompasses three developers which will combine land for a large park. The grant writer is planning to apply for an OSLAD grant for the project and he felt the loss of this person could jeopardize the project. Mayor Prochaska also noted that there is another grant pending for around $250,000.00 that the grant writer prepared. Alderman Sticks stated that the staff researching grants seemed odd to him. He said he could not see how the staff could be out doing research without knowing what they were researching. He stated that he felt that the grant writer went to the staff for information that was needed for the specific grants. Mayor Prochaska stated that it is not research but rather providing information. Mr. Graff stated that the staff provides internal information such a population figures, median income, etc. that the grant writer needs to complete the grant application. Alderwoman Spears stated that the Administration Committee asked that the grant writer to research other specific areas for grants. Mr. Graff stated that this information was relayed to the gratin writer however the City did not qualify for any of the grants in these areas at that time. He stated that they continue to look at other areas such as fine art grants. The grant writer recommended that the City create a community foundation for fine arts because grants in this area are allocated to foundations. Alderwoman Spears stated that she has received comments from constituents saying that the City is concentrating too much on Parks & Recreation. These residents feel there are other concerns that their tax dollars should be going to such as public safety, infrastructure, etc. She stated that she agrees with these residents that the City is getting too heavy on green space, parks, recreation and sports. She felt that by approving the contract that the City is again concentrating of Parks & Recreation. Mayor Prochaska disagreed with Alderwoman Spears noting that the City keeps the Police Department well equipped and staffed. He stated that he felt grants should be found wherever they may be located. This brings dollars back into the City which helps out residents. Alderman Sticka also disagreed with Alderwoman Spears. He stated that quality of life is the most important issue the Council should look at. He stated that once green space is gone, the City can never get it back. He stated that preserving green space is a high priority to him. He stated that when people say they want to preserve the "Yorkville look" they are talking about green space not houses. The Minutes of the Regular Meeting of the City Council — June 22, 2004 - rage 9 City Treasurer Powell explained that the budget is made up of certain "pockets" of money. He noted that one of the pockets is for Parks & Recreation and there is a lot of funds coming into that area because of all the new subdivisions. He stated that this money can not be spent elsewhere so the public sees a concentration in this area. Alderwoman Spears stated that she felt that funds from the developers could be allocated into other areas if the City so desired. Motion approved by a roll call vote. Ayes -5 Nays -1 Spears nay, Sticka -aye, Burd -aye, James -aye, Kot -aye, Ohare -aye Renewal Contract for EAP A motion was made by Alderman James to approve the Renewal Letter of Agreement with Provena Health Employee Assistance Program (EAP) and authorize the City Administrator to sign the Agreement; seconded by Alderman Kot. Alderman Kot asked if the staff was still going to get other quotes for this type of service. Alderman James explained that the City is not without a contract however there has been an increase for the cost of the services. The Council is approving the increase while the staff is pursuing other quotes. The agreement has a 60 day "out" clause so that if a comparable service for less is found the City can void the contract. Mr. Graff stated that he has been in contact with other venders but he has not found one that offers the same services such as drug testing or free training. Mayor Prochaska noted that the increase is $1.00 /employee /yeas or about $110.00 /year. Alderwoman Spears verified that the contract was for a year and asked if Mr. Graff was researching the cost per usage. Mr. Graff stated that he has asked about this and found that services are usually based on straight fees. Motion approved by a roll call vote. Ayes -5 Nays -1 Sticka -aye, Burd -aye, James -aye, Kot -aye, Ohare -aye, Spears -nay ADDITIONAL BUSINESS Pat Summerall Update Alderwoman Spears asked if the Council was going to receive a list of businesses that contributed to the Pat Summerall Productions. Mr. Graff stated that he was still working on the list as contributions were still being received by the City. He stated that the current total was approximately $21,000.00. The deadline for contributions was June 12, 2004. Alderwoman Spears asked for the current list which Mr. Graff could update later. Mayor Prochaska stated that this could be done. Alderwoman Ohare noted that there were pictures and an article in the Chicago Tribune regarding this. EXECUTIVE SESSION Mayor Prochaska entertained a motion to go into Executive Session for the purpose of discussing the purchase or lease of real property for the use of the public body. He asked that City Clerk Milschewski, City Treasurer Powell, A dministra tor Graff City Attorney Kelly Kramer be included in the session. Motion approved by a roll call vote. Ayes -6 Nays -0 Ohare -aye, Burd -aye, James -aye, Kot -aye, Spears -aye, Sticka -aye Mayor Prochaska noted that no action would be taken. The Council took a break entered and into Executive Session at 8:30 P.M. The Council returned to regular session at 9:45 P.M. ADJOURNMENT Mayor Prochaska entertained a motion to adjourn. So moved by Alderwoman Ohare; seconded by Alderwoman Burd. Motion approved by a viva voce vote. Meeting adjourned at 9:46 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois I CITY COUNCIL MEETING June 22, 2004 PLEASE PRINT NAME: ADDRESS : RAO �\ if I f A 7 1 2 - I`�N Sil y a ry /'7�iV14 ( N C. e 7 ic\ t\e-ex tl' ,Y fr6l f �j 0. 1� a� f S �v� l S �� 2 • n-cC it c L .0 71 , I SIGNIN ii I June 16, 2004 To the Mayor and City Council of the United City of Yorkville, A request to modify or enhance or amend the existing Noise Control Ordinance 2001 -10. For development and construction operations on Bristol Ridge Rd., Kennedy Rd. and Route 34. MPI Grandreserve. j Homeowners on these above mentioned roads are asking for time (hours of daily operation) limits of: Monday through Friday 7:00 a.m. — 5:30 p.m. Saturday 8:00 a.m. — 2:00 p.m. MPI Grandreserve stated in earlier public meetings that they would not be intrusive in existing county residents' lives. As of Wednesday, June 16, 2004, the hours of construction were from 6:00 a.m. to dark (Monday through Friday), and 6:00 a.m. to 3:00 or 4:00 mm. (Saturday). This is very intrusive and not acceptable. Please enhance the Noise Ordinance, and include Yorkville's construction hours of operation. Birgitt Peterson) -( 3025 Bristol Ridge Ro d (630) 554 -1764 We, the undersigned Homeowners in the River Ridge Subdivision, petition the Yorkville Elected Government NOT, to build three (3) medians on Bristol Ridge Road. NAME(print) ADDRESS, SIGNATURE = z--1 1 i L NLr, C� s SE2 er i p t Aj/J Ln .3037 61CIS776 V & lei 4- /'?C/ 7 a 1Z ICI) L L� G _c. Z 6 osGv We, the undersigned Homeowners in the River Ridge Subdivision, petition the Yorkville Elected Government NOT to build three (3) medians on Bristol .Ridge Road. NAME(print) ADDRESS SIGNATURE i N i We, the undersigned Homeowners in the River Ridge Subdivision, petition the Yorkville Elected Government NOT to build three (3) medians on Bristol Ridge Road. NAME print ADDRESS SIG ATURE ��i 1� au �S ��� � 164 444 4 A a, NZ2> --Q -1 13 J �1'M e 5 �. �✓��,3� � I o iJ - va6kIc- 5iraa h o2(' Dark /Ir6un . 1�iClife 0 -5: 04x' JI " PAR 1 -u-Ai n 1 1 k CAxi�! � c2- - 7 -7--- Y C tJq /j s Pq r,, wa C qr yl � it q j S 27 Pqr'kru� J f � - l / ` Ay �v U � V1 to a v 31 LMOE'n � J . U � h F We, the undersigned Homeowners in the River Ridge Subdivision, petition the Yorkville Elected Government NOT to build three (3) medians on Bristol Ridge Road. NAIVIE(print) ADDRESS SIGNATURE O w l ti AKL i i i