Human Resource Commission Packet 2007 09-19-07UNITED CITY OF YORKVILLE
HUMAN RESOURCE COMMISSION
COMMITTEE MEETING
804 Game Farm Road / Yorkville, Illinois 60560
AGENDA
Date: Wednesday, September 19, 2007
Time: 6:OOPM
Location: Yorkville Police Department Conference Room
Call to Order:
Establish a Quorum:
Introduction of Guests :
Citizen Comments:
Approval of Minutes:
Committee Reports:
New Business :
1 . Requests for Sponsorship :
a. Nation ' s Voice on Mental Illness
b. Mutual Ground, Inc.
c. Fourth Annual Yorkville Area Chamber of Commerce Golf Outing
d. Bristol Kendall Fire Department Fireworks Sponsorship
e. DeKalb, Kane South, and Kendall Counties, Inc. Baseball
Sponsorship
f. Rolling on the River Sponsorship to Benefit Hoover Education
Center
g. Trinity Church United Methodist
h. Chamber of Commerce River Night
i. Kendall County Food Pantry
Old Business:
Additional Business :
Adjournment:
Next Meeting Date:
United City of Yorkville
Human Resource Comrnission DRAFT
May 16th, 2007
Location: City Conference Room
Called to Order:
Cecelia called the meeting to order at 6:05 p.m. Quorum established,
Members present were: Ex-officio Members
Diana Lento-Reidy Glory Spies
Jeff Grezlik
Madonna Bialek Members Absent:
Torn Zerante Lorene Frieders
Cecelia Sanders
Dana Jones Mayor
Alderman
Citizen Guests: None
Committee Reports:
City Liaison: None
Mayors Report: None
City Council: None
Recreation Department Report: A volunteer opportunity was organized to renovate the Hiding
Spot Park. Money can be allocated for the project. Gametime, inc. offered to install a new piece
of play equipment, which is top secret and very exclusive. August 18th is the scheduled date to
build and volunteers from the city will be needed to complete the project.
School Report: None
Library Board Report: None
New Business:
SC a nniversary envelopes: The HRC is finishing up stuffing the donated envelopes with
informational sheets about the program and process of preserving things in the Time Capsule.
Diana is going to appeal to the schools and distribute an informational memo to them. Memo and
approval is still needed.
Visitor Center Brochures : A question arose throughout discussion, "Should we really include
ALL business brochures?" Community oriented organizations and businesses should be the
focus of the visitor center information. The "Tasha Lee Design" brochure was denied. The
guidelines of the criteria should be reviewed and possibly edited.
Old Business:
Volunteer Opportunities Brochure: Glory and her Intern have put together the brochure and
were submitted to the HRC for opinions.
Historic Street Name: Rita Murphy has submitted Ton and Theresa Kager as candidates for a
street named after them. The information was reviewed and the motion was made to carry the
request to the City Council. Madonna is submitting Mary LaGow, a Goldstar Mother. She passed
away at 104 and helped raise money foi veterans. Diana motioned and Cecelia seconded the
motion to carry the request to City Council.
HR.0 Minutes — Page 2
Additional Business: The Summer Months of June and July are under discussion for possible
postponement, Madonna personally wrote "thank you" letters to the winners of the volunteer
award winners, They are very nice, thoughtful, and professional. Thank you Madonna!
Meeting adjourned at 7 :05 pra
CHOI g I want to help NAMI, the Nation's Voice on Mental Illness, to
fight for the rights of people affected by mental illness. Enclosed is my
The Nation's Voice an Mental Illness generous contribution of:
2107 Wilson Blvd , Suite 300 0 $35 65 U $100 Q $250 5010 B Other $
Arington, VA 22201 • wvacunami org
City of Yorkville Thank you for
800 Game Fatty Rd your donation!
Yorkville, IL 60560- 1133
Please see other side for
I !L ILIItLLol6 l60l llllll l6 ! lsIOILIIo IILI ol l°I more important information.
N0707AC 100236951 .00
Enclosed is my check made payable to NAMI
Please charge my credit card:
CHOOS ' 4ts Op iOVt Card number p Date
i- woLdd, be a, Signature
VeCA He pl -- I want to become a monthly donor. Please charge my credit card $ 15 per month
El I have enclosed a Matching Gift form from my employer that could double or triple my gift!
Keep me informed! I would like to receive NAMI's E-news, full of the most recent mental health advocacy
information. My e-mail address:
Please list my name as:
NAMI is a 5010 charitable organization. Contributions to NAMI National are tax-deductible as allowed bylaw,
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You can also support NAMI through Memorial or Celebration Gifts. For more
information please call Debbie at (703) 524-7600.
I would like to learn how to help NAMI through a planned gift while enjoying
many tax-saving benefits:
O Please send NAMI's free booklet,
I have already included NAMI in my estate plans.
O I would consider including NAMI in my estate plans. Please contact me.
Phone
Help support NAMI through your workplace giving program:
Designate NAMI (2107 Wilson Blvd, Suite 300, Arlington, VA 22201) as your
Charity of Choice on your United Way form.
Designate NAMI (#0538) as your Charity of Choice through the Combined
Federal Campaign (CFC), or through Community Health Charities (CHC).
Please visit our websit.e at
wWwmarni . ®r ive
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IviUTUAL GROUND, INC.
Sumner, 2007 Prodding srrnees for rirtrau of
donrenju r'iolrnee and sexual atrau(;
Valerie Burd
Mayor
City of Yorkville
800 Game Farm Road
Yorkville IL 60560
Dear Valerie,
We've all heard the saying, "there s no place like home". Home is comfort, love, sharing . Home is
peace and safety—or it's supposed to be peace and safety. In all too many homes, there is not peace but
violence. In all too many homes, there is not friendship but fear. In all too many homes women and children
experience not love but abuse.
C-Mutual Ground, serving victims of domestic violence and sexual
assault for over 30 years, not only provides services for victims of abuse—but
for their children—the unwilling witnesses. Children entering domestic
violence shelters with their mothers after a violent episode are often confused,
afraid and angry , Our children's advocate staff helps ease the trauma and deal
with the pain so that these children's difficult lives are safe and more balanced.
Our staff teaches them how to express their feelings and helps them
create a safety plan. They learn about conflict resolution, They learn how to be
a child again. Each year the staff provides free and confidential services for
about 400 children who witness domestic violence—all scheduled through one
children's room with three staff persons.
Every day I see frightened children come to Mutual Ground. And, as I
look to the future, I know that the numbers of children who need Mutual
Grounds services are not lessening. In order to help every single child that needs us, we need to expand
our children's services. We are now embarking on anew fundraising drive, "The Children are our
Future", for the expansion of our children's services.
This population is our hope for the future. Domestic violence is a learned behavior and if Mutual
Ground is ever going to go out of business we need to put additional resources into work with these child
victims.
Won't you please consider a gift at this time, so that the next child who needs our help
won't be left on a waiting list?
Peace,
Linda R. Healy
Executive Director
P .S.. Mutual Ground is a 5016 non-profit organization and all donations are tax-exempt to the extent
provided by law. To learn more about our agency, please visit our website or call us.
P.O. Box B43 • Aurora, IL 60507-0843
domestic rnolence programs 630-897-0080 .texua/arraull jiroeamr 630-897-8383 fax 630-897-3536
H
0 Yes, I (we) care about the victims of domestic violence and sexual assault.
I am happy to help Mutual Ground with this contribution.
Enclosed is my (our) gift of $ payable to Mutual Ground.
1000 500 250 100 EI $ 50 25 ® Other
E] I have enclosed my company' s matching gift form.
Mutual Ground Inc is a non-profit 501 (c)3 organization and donations
are tax-exempt to the extent permitted by law. Mutual Ground has been r
serving Southern Kane, Kendall and Aurora DuPage Counties since 1975. m
Name
This is the way my name (or company name) should be listed in your Annual Report.
E] I prefer to be anonymous.
Address
City ST Zlp
Email
We ask for your email in the event we need to ask you a question and to keep you apprised about Mutual Ground.
We do not share our addresses with anyone.
This gift is being made in memory or in honor. Information is included.
Ell Please send out a gift acknowledgement card in my name.
e
a
Yorkville Area Chamber of Coml nerce
26 West Countryside Parkway, Suite 101 , Yorkville, IL 60560
7 1 u
Phone 630-553-6653 Fax 630-553-0702
yorkvillechamber yorkvillechamber org
wv tv.yorkvillechamber.org
Iunel , 2007
Glory Spies
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Dear Glory,
The e Annual Yorkville Area Chamber of Commerce Golf' Outing will be held on Thursday,
September 20th at Blackberry Oaks Golf Course in Bristol. As a Premier Level member, you are
receiving this packet prior to the general membership in order to give you first option on
sponsorships. For the Corporate Sponsor level and above, each fee is discounted by $200 for you.
Come out for a day of golfing fun, amid friendly competition. Vie for an array of prizes. Not a
golfer? Join in the festivities at dinner.
Proceeds from this event fund a wide variety of activities that benefit Chamber members and the
community. By supporting the YACC Golf Outing, you have the unique opportunity to not only
gain great exposure for your business, but you will also be part of one of the largest networking
occasions of the summer.
Participation from 2005 to 2006 increased dramatically from 94 to 132 golfers. This year' s event
will cap out at 144 competitors,
Play an important role in the YACC Golf Outing by becoming a sponsor. Sponsorship levels are
outlined on the enclosed page. New opportunities have been created this year for exclusive major
Sponsorships, increasing your potential for maximum visibility. These are offered on a first-come
basis, so respond early.
Please complete both the golf and sponsorship registration forms and return them to the Chamber
office by August 10, 2007. If you do not have a full foursome, that's fine. You will be teamed up
with other players. Feel free to call the Chamber office at 630-553-6853 with any questions you
may have.
Thank you for your support!
7Tze ys'ICCj"olfC077277ZZ1tee
Yorkville Area Chamber of Commerce
2007 Golf Outing - Thursday, September 20th
Sponsorship levels
Fees for Corporate Sponsor level and above will be discounted $200 for Premier Members
Exclusive Event Sponsorships:
Dinner Sponsor 21500* 4 golfers, including dinner
1 available) Tent signs on dinner tables
Large company logo sign (on grass at registration area)
Recognition at dinner
WSPY and media recognition
Website home page and golf page logo/link
Program listing
Beverage Cart Sponsor 2 golfers (4 for both carts), including dinner
Both Carts ( 1 available) or 2$ 00* Company logo sign on beverage cart(s)
1 Cart (2 available) 1 ,500* Large company logo sign (on grass at registration area)
Recognition at dinner
WSPY and media recognition
Website home page and golf page logo/link
Program listing
Corporate Sponsor 550* 1 golfer, including dinner
Combined banner recognition
Recognition at dinner
WSPY and media recognition
Website golf page listing/link
Program listing
Hole Sponsor 100 Company name on hole sign
Website golf page listing/link
Program listing
Raffle Sponsor Website golf page listing
Raffle Prize Donor Program listing
25 min, value — no discount coupons)
Yorkvifle Area Chamber of Commerce
2007 Golf Outing _ Thursdays, September 20"
Sponsor Registration Form
Business Name
Contact Person
Phone Number
Exclusive Sponsorships - Please contact the Chamber to check availability:
Dinner Sponsor ( 1 available) 2,500
Beverage Cart Sponsor - Both Carts ( 1 available) or 2,500
Beverage Cart Sponsor - One Cart (2 available) 1 ,500
General Sponsorships :
Corporate Sponsor 550
Mole Sponsor 100
Door Prize Donor
Prize(s) Donated:
Total Sponsorship:
Please make your check payable and mail to:Yorkville Area Chamber of Commerce
26 West Countryside Parkway
Yorkville, IL 60560
SPONSORSHIP DEADLINE: AUGUST 10, 2007
Yorkville Area Chamber of Commerce
2007 Golf Outing - Thursday, September 20th
Golf Registration Form
Location : Blackberry Oaks Golf Course, 2245 Kennedy Road , Bristol
Fee : 100 per golfer (includes golf, cart, range balls, and dinner)
Registration : 10:00 a .m . — 10:45 a.m.
Format: 11 :00 a.m. — Shotgun start — Scramble format
Dinner: 4:00 p.m. — 5: 00 p. m.
Prizes to be awarded : Men's, Women's, and Mixed Low Team Scores, plus
Longest Drive, Longest Putt, and Closest to the Pin for
Men and Women
Additional dinner tickets may be purchased for $35 each.
Awards and door prizes will be presented immediately following dinner.
Lunch is available, but riot included in the event fee.
Foursome Information :
Player 1
Player 2
Player 3
Player 4
Additional Dinner Tickets :
Name
Name
Total Fees:
Please make your, check payable and mail to:Yorkville Area Chamber of Commerce
26 West Countryside Parkway
Yorkville, IL 60560
REGISTRATION DEADLINE: AUGUST 10, 2007
Bristol Kendall 1 Rre Department
103 Last Beaver Street
Yorkville, IL 60560- 1704
Phone: 630 553-6186
Fax : 630 553- 1482
To the Residents of the
Bristol-Kendall Fire Protection - District
This year' s 4'h of July celebration will be the 52nd annual event hosted by the Bristol-Kendall
Fire Department. For over 40 years, members of the Bristol — Kendall Fire Department went door-to-
door collecting money that has been spent to provide a community celebration for the 4'h of .July, This
year, again, we find ourselves in a position of no longer being able to cover our growing fire district
and/or to spend additional evenings collecting on a door-to-door basis .
By way of this mailing, we are attempting to collect enough money to continue this long —
standing tradition for the residents of the Bristol — Kendall Fire Protection District. Please take a
moment to consider a contribution toward this cause. Be assured that ALL money received will go
towards this year or future years celebrations,
Our annual spending for the 4'h of .July is approximately $22,000.00. Included in this are the
costs of the evening fireworks, children' s rides in the park, and other miscellaneous expenses. Rest
assure that absolutely no tax dollars are being used to fund this celebration.
This year we will be celebrating the 4°i of July on Wednesday .July 4'h, 2007
As in the past, members of the Bristol — Kendall Fire Department will spend the entire day
and evening to coordinate the events and provide manpower for this year' s 4`h of .July tradition. The
fireworks will be best viewed from the old Countryside Shopping Center and will start at dusk.
Please use the enclosed envelope to return your contribution toward the 2007 4`h of July
celebration..
Sincerely,
Your Bristol -Kendall Firefighters
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r T UST GOES T®GE` HERIIIrrSUMMERADD ASE ALL.
Please Coln Us
Monday, August 27; _ 200
Kane County Cougars vs . Clinton Lumberkings (Texas Rangers)
First Pitch 6 :00 p . rsl . ) ; I
Elfsfrom tddiuni
34WO02 Cherry Lane (just off {Cork I;d . )
Geneva i
Prd6eeds fo Unefi
DEKALB , KANE SOUTH ANI) I ENIJIALL COUNTIES,
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Wickets : (1/2 the purchase price is• tax deductible) 1
30.00 (Individual)Picnic dinner.= will be provided J
100 (faiiiily of four)
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Sponsorship Levels : (100% of Sponsorship is tau deductible)
Base Hit : : 150 (includes 2 tic l.ets)
J.
Double:: 250 (includes 3 . tickets) i
Grand ^Slam $_500 (includes 4 tickets);
For more information please call 630-06t;6264,::', All tickets will be mailed by
August 20 Reservations deceived after that date will bee held nt Cougars Stadium Wlll
Call window on the day 6f the event;
d
Please cut out and return the bottom of this form with your eserVahon z _f f s ' _
Please count on my sponsorship v understand tha4 tt is 100/o tax"deductible.)
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150 Base Wt Gndudes 2 tix) - 2 DUDouble (fncludes3tfx ) ` 5aD 6rond Slater Gndudea4tiz) t gg
I want to purchase ticl.ets Lunderstand that tickets will tie marled to me by Augusi ?0 Reservations made after i j
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that time will be held at the Will Call Office at Cougars 8 ' '1um PVe enclosed a elteelc for $ Cheo c#J
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I am unable to attend but Want to malce a donation to NAMI please acNCepfmy check tot $ r Check#" + s " V f ` f
My .name and address are wntten below
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REQUEST FORM FOR SPONSORSHIP FROM THE UNITED CITY OF YORKVILLE
PLEASE NOTE All requests nnist be received by the City Clerk, United City of Yorkville, 800 Game Farin
Road, Yorkville, IL 60560, at least 60 days prior to your event for submittal to the Yorkville Hun7an
Resource Coinniission (HRC), which meets on the third Wednesday of each month. For esanple: if your
event is to be held on September 15`i', your request should be in the City office no later than June 30`i' to be
considered at the July HRC meeting.
Reauests are Lraited to $250 Der Year, per organization
Event ex- / IZ,7u^ 1 Date/Time: llvc 15L5' Location:r 1'
Name of Organization lU / Gt/i=ti /
Address State' zip (46s 6
v
Phone: Fax: (,-j
Name of Contact Person/Title /r/ 1 to Nc 0>
Approximately how many Yorkville residents does your organization serve each year?
What is the purpose 9f your organization?
How does your organization benefit the Yor tville community?
lC2C Q.t[.-9-.-z-
1,40 x_ zw&c Lecl
Is your event considered to be (please check fCll that apply):
Fine Arts Sports Community _Scouting _3.eligion-based 1'Other non-profit
Who will benefit from the fonds raised? Youths X Adults _ Seniors _ Disabled persons _
Please check one: t' Cash or In Kind" If cash, amount requested: $
If "In Kind," are you in need of Staff? Yes No If yes, number of hours Time:
OR Building space Name of City facility/park to be used
PLEASE NOTE: If requesting staff dine or use of building ,facilities/park, both are subject to availability on the
date you have choseiL
DEPOSIT FEES WILL NOT BE WAIVED. IF FACILITIES ARE RETURNED TO SAME
CONDITION AS BEFORE USE, 100% DEPOSIT REFUND WILL BE RETURNED WITHIN 10
BUSINESS DAYS,
For OfficeWRC use only
HRC Approved: Date: or ."in kind"
OFFICE:
Date Received: Building/facility Requested:
Requested Facility/Park: . Available ____ Not Available Signed:
Requested Staff: — Available _ Not Available Signed:
Date of Notice to by City Council:
Date Not Approved Reason:
CC Revised 03/ 28/ 06
CC Approved 03/ 28/06
Yon
annns < nccnennw Yorkville Parks & Recreation Dept.
1107 S, Bddge St. Suite D Yorkville, IL 60560 630 553,4357 630.553.4360 fax e-mail: recreation @yorkville,il.us
Administration Office: 301 E. Hydraulic St, Yorkville, IL 60560 630.553 4341 630,553 4347 fax
Memo
To: HRC
From: Sue Swithin
Date:7-13-07
Cc: file, Dave Mogle
Re: Recommendation
Trinity Church United Methodist is asking for their park fee ($65.00) to be waived at the
Rivertront Park, .July 22"d, 2007. The event will be for church members.
The recommendation from the Parks and Recreation Dept. is to not waive the fee, since the
event is for church members, and not the community at large. The individual submitting the
form has already paid the security deposit and the rental fee, per policy.
Please contact Dave Mogle or me regarding your decision.
Thank you,
Sue
1
STANDARD APPLICATION FOR SHELTERS , GAZEBOS , AND PARKS RESERVATION
UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT
RESERVATION REQUESTS SHALL BE APPROVED BEGINNING OIJ THE FOLLOWING DATES:
SPRING SEASON (MARCH - MAY) FEBRUARY 15"'
SUMI4ER SEASON (JUNE - AUGUST) APRIL 1 5'
FALL SEASON (SEPTEMBER - NOVEMBER) JULY I S'"
P y ATE TYPE OF GROUP REQUESTING USE BY CIRCLING THE APPROPRIATE CATEGORY
CATEGORY A GOVERNMENT AND NON-PROFIT ORGANIZATION WHICH ARE LOCATED WITHIN THE UNITED CITY OF YORKVILLE
CATEGORY B PRIVATE GROUPS AND INDIVIDUALS WHO ARE COMPRISED OF PREDOMINATELY (AT LEAST 80 0/0) UNITED CITY OF
YORKVILLE RESIDE14TS
CATEGORY C BUSINESS OR CORPORATIONS WHICH ARE LOCATED WITH114 THE UNITED CITY OF YORKVILLE BOUNDARIES
CATEGORY D GOVERNMENTAL AND NON-PROFIT ORGANIZATIONS WHICH ARE LOCATED OUTSIDE THE UNITED CITY OF YORKVILLE
BOUNDARIES
CATEGORY E PRIVATE GROUPS AND INDIVIDUAL WHO DO IJOT FALL INTO THE PREDOMINATELY RESIDENT CLASSIFICATION (CATEGORY E)
CATEGORY F BUSINESS OR CORPORATIONS WHICH ARE LOCATED OUTSIDE OF THE UNITED CITY OF YORKVILLE BOUNDARIES
GROUP OR INDIVIDUAL NAME_L ' ?1 rj'7 , I //] j 5'•"L, yo
CONTACT PERSON / iiiADDRESS /
HOME PHO
Y• I Y s L vW
WORK PHONE /'
SJ
LOCATION REQUESTED_ r.z_&/y, (
DATE
F1— 7/f
LI' Z BEGIN TIME =' Alot ENDTME
PURPOSE Z.I!_%/_L
SPECIAL USE REQUESTS (CONCESSION, WATER, ELECTRICAL, OTHER)-y"/ —/'lls'"' 4
n, r .
EXPECTED ATTENDAN OR VISITORS TO YOU a EV NT - .J y __ (PLFJ.SE NOTE• PUBLIC SAFETY MAY R O IRE ADDITIONA
POLICE PRESENT PENDING .THE TYPE OF EVENT AND ATTENDANCE THIG ranv BES ADDITIONAL FEE ASSE D TO THE GROUP
FOR THIS SERVICE)
WILL YOU BE SELLING ANY PRODUCTS, FOOD, OR MISCELLANEOUS ITEMS? YES (PLEASE EXPLAIN)NO
SECURITY DEPOSITS WILL BE FORFEITED IF THE PARK, SHELTER OR GAZEBO IS NOT RESTORED TO THE ORIGINAL STATE, ALL LITTER REMOVED,
OR IF DAMAGE OCCURS AS A RESULT OF MISUSE OR ABUSE TO THE UNITED CITY OF YORKVILLE PARK AND RECREATION EQUIPMENT OR
PROPERTY, INSPECTIONS WILL BE COMPLETED FOLLOWING YOUR EVENT BY A UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT
STAFF. INDIVIDUALS MAY BE ASSESSED ADDITIONAL CHARGES FOR EXTENDING TIMES PAST THE SCHEDULED RESERVATION.
HAVE READ AND AGREE TO OLLOW N BID O THE RULE ND REGULAnONS SET FORTH BY THE UNITED CITY O O KVILL
NEDle
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IN ORDER C MPLETE -I w EQ THE OLLOWING DOC MENTS MUST BE FORWARDED TO THE RE EAT] / DEPARTM NT:
GROUPS AND ORGANIZATIONS) — A CERTIFICATE OF INSURANCE CO-NAMING THE UNITED CITY OF YORKVILLE AS AN ADDITIONAL INSURED,
ASSUMPTION OF LIABILITY AND WAIVER OF SUBROGATION.
OFFICIAL USE
ADDITIONAL INFORMATION REQUESTED
r7 (•IRESERVATIONAMOUNTI2/6 DEPOSIT AMOUNT ($ I00) l ' CG
Lti I " " -l/ Vo
1 5,•,zsP a.ya,ti, -t
DATE OF REQUEST lP U DATE RECEIVED L - ' ( C I / 2
7 N
STAFF INITIALS APPROVED/DENIED
REFUND REQUESTED ° 1- LOCATION ASSIGNED ( `'^^-' '(-•
CONCESSION STAND, MERCHANT LICENSE APPLICATIONS NEEDED:
pYES /
NO HEALTH DEPARTMENT PERMIT NEEDED: YES / NO
f' .6-. '.a',. GSC,nA-4.a'L`F"
REQUEST FORM FOR SPONSORSHIP FROM THE UNITED CITY OF YORKVILLE
PLEASE NOTE All requests must be received by the City Clerk, United City of Yorkville, 800 Game Farm
Road, Yorkville, IL 60560, at least 60 days prior to your event for submittal to the Yorkville Human
Resource Commission (HRC), which meets on the third Wednesday of each month. For example: if your
event is to be held on September 151", your ) equest should be in the City office no later than June 30`t` to be
considered at the July HRC meeting.
Requests are limited to $250 per year, • ear organization
Event t_/%r Dante/Time: •c 1_4eY2 _% Location: (21 e 6/,
A191
Name of Organization TL Y CIIII& ff I/{/ / 7 k/7
Address City z Irk: /G / G State , Zip SGC
Phone: Fax:
cNameofContactPerson/Title1//G%f(/C /J l l i /,IApproximatelyhowmanyYorkvilleresidentsdoesyourorganizationserveeachyear?
What is the purpose of your organization?
How does our organization benefit the Yorkville community? /
r'is_e7zys
Is your event considered to be (please check all that apply): J
Fine Arts _Sports _Community _.Scouting /vReligion-based Other non--profit
Who will benefit from the funds raised? Youths _ Adults — Seniors Disabled persons
Please check one: _Cash or _"In Kind' If cash, amount r"eq €sted$
If "In Kbrd," are you in need of Staff? Yes No If yes, number of hours Time:
OR _Building space Name of City facility/park to be used &u )f`xnyln
PLEASE NOTE: If requesting staff time at- use of building facilities/park, both are subject to availability on the
date you have chosen.
DEPOSIT FEES WILL NOT BE WAIVED. IF FACH41TIES ARE RETURNED TO SAME
CONDITION AS BEFORE USE, 100% DEPOSIT REFUND WILL BE RETURNED WITHIN 10
BUSINESS DAYS,
For Offlce1HRC use only
HRC Approved: Date: _ w or ____"in kind"
OFFICE:
Date Received:Building/facility Requested: ,
Requested Facility/Park: _ Available — Not Available Signed:
Requested Staff: —. Available Not Available Signed:
Date of Notice to by City Council:
Date Not Approved Reason:
CC Revised 03/26/06
CC Approved 03/26/ 06
YOp
PARKS pFCPEAll6V Yorkville Parks & Recreation Dept,
201 W. Hydraulic St, Yorkville, IL 60560 630, 553.4357 630.553,4360 fax e-mail: recreation @yorkville.il.us
Memo
To: HRC
From: Sue Swithin
Date:426-07
Cc: file, Dave Mogle, Barb Reisinger
Re: Chamber Request
I was asked to pass this request to HRC for approval. The Chamber is asking for in-kind
services only, pertaining to security and traffic control.
This does not relate to the Park and Recreation Department, therefore it might need to be
passed on to the Police Dept.
We have had conversations with the Chamber and reminded them that the Park and
Recreation Department Staff will not be available for any assistance for their event, nor will
any extra park equipment be available. Everything will be used at Beecher Park for the
Hometown Days Festival,
They do not seem to be asking for Park Rental fees to be waived. However, maybe HRC
would call them to verify this.
Please let me know the outcome and what was approved, and I will contact the Chamber.
Thank you,
r
Sue
1
REQUEST FORM FOR SPONSORSHIP FROM THE UNITED CITY OF YORICVILLE
PLEASE NOTE: All requests must be received by the City Clerk, United City of Yorkville, 800 Game Farm
Road, Yorkville, IL 60560, at least 60 days prior to your event for submittal to the Yorkville Human
Resource Commission (HRC), which meets on the third Wednesday of each month, For example: if
event is to be held on September 15t1i, your request should be in the City ogice no hater than June 300' to be
considered at the July HRC meeting.
Requests are limited to $250 per year, per organization
Event RIVey- M ekht Date/Time: Location: Parr
Name of Organization A n r k u l I Ix A-c-e x C ha ro h e m e-d' ('hrr rn P e r p
Address 11:, 0 l'ois n+r J .
I0 I
City tAr, r k U i I I, State I L Zip bo5to
Phone: &3oJ 55. '3 - (og 33_ Fax: (c,,)UD . r? - o ri o .
Name of ContactPeison/Title 5hgrri ( arl L, , F_'vNn} S Ccord : nator
Approximately how many Yorkville residents does your organization serve each year? ,,* z z Comm ,1 J
What is the purpose of your organization? 'To :Serve u_i n z S s i, Ur r kv ; I Ip amA
Cu CCOt2y kv Twy—\maI n') te° S
How does your organization benefit the Yorkville community? a ocDv, dz lea.ln rah h amA
S xnort2. n nvorahl } u h ss rlim it_ lo sPnmrmbrrs rm 4 e9 ic0,S
Is your event considered to be (please check all that apply):
Fine Arts _Sports L" omrnunity Scouting _Religion-based Otheranon-profit
Who will benefit from the funds raised? Youths ,- Adults 6 eniors !— Disabled persons z—
Please check one: Cash or v'1n Kind" If cash, amount requested: $
If "L: Kind," are you in need of Staff? :..' es _Yo If yes, number of hours Time; u r, ,,ml
cov -t-ro
OR _EuiIding space Name of City facility/park to be used r2 i v e r awn Pa c
PLEASE NOTE., If requesting staff 8me or use of building facifides/park, both are subject to availability on the
date yorr have chosen.
DEPOSIT FEES WILL NOT BE WAIVED, IF FACILITIES ARE RETURNED TO SAME
CONDITION AS BEFORE USE, 100% DEPOSIT REFUND WILL BE RETURNED WITIIM 10
BUSINESS DAYS.
For Office/HRC use only
HRC Approved: Date: or ._"in kind"
OFFICE:
Date Received: Building/facility Requested:
Requested Facility/Park: _ Available _ Not Available Signed:
Requested Staff: ._ Available . Not Available Signed:
Date of Notice to by City Council:
Date Not Approved Reason:
CC Revised 03/28/06
CC Approved 03/28/06
REQUEST FORM FOR. SPONSORSHIP FROM THE UNITED CITY OF YORK.VILLE
PLEASE NOTE All requests must be received by the City Clerk, United City of Yorkville, 800 Game Farm
Road, Yorkville, IL 60560, at least 60 days prior to your event for submittal to the Yorkville Human
Resource Commission (HRC), which meets on the third Wednesday of each month. For example. if your
event is to be held on September 15". your request should be in the City office no later than June 30`h to be
considered at the July HRC meeting.
Requests are tsneited to $250 raer year. ner organisation
Eventl* ANDt .e ao :" F.,j, Sc4t. Date/Time: _ / • UE: Location: L a • w + 0
s % F1 GieA
Name of Organization V e 0 2 AL C v-_
Address 1t e _ JAu e er "t City L iLtauliLa State . X L- Zip OS C5
Phone: 3c:) 5:a 315 Fax:
Name of Contact Person/Title S = a U e S °
Approximately how many Yorkville residents does your organization serve each year?'75 FA A&t a
What is the purpose of your organization?i
yi_
How does your organization benefit the Yorkville community? 1 nt •v J AJ
i.ts + 'C' ";- t" c, ., G
1a'
t
5 Gl v. S u L_ C f
S< i• s S Fll . 2i f n htAaD =ff u J p t W _fi e t5t it; ? ck lfu 0G. <7Vun
Is your event considered to be (please check all that apply): Z j 5 6 V _a u`vy t3 = z F + c 9 : ,J 62a
J ' fib` . at
er non-profit
Fine Arts Sports _Community Scouting __._ e igron- as k i7th
Who will benefit from the funds raised? Youths X Adults _. Seniors _ Disabled persons
Please check one: C_Cash or _"In Kind' If cash, amount requested: $2 5
If "In Kind," are you in need of Staff? Yes No If yes, number of hours .._ Time:
OR ..Building space Name of City facility/park to be used
PLEASE NOTE. If requesting staff time or use of building facitides1park, both are subject to availability on the
date you have chosen.
DEPOSIT FEES WILL NOT BE WAIVED. IF FACILITIES ARE RETURNED TO SAME
CONDITION AS BEFORE USE, 100% DEPOSIT REFUND WELL BE RETURNED WITHIN 10
BUSINESS DAYS,
For OfflcellIRC use only
HRC Approved: Date:or -.1n kind"
OFFICE:
Date Received: Building/facility Requested:
Requested Facility/Park: Available _ Not Available Signed:
Requested Staff: _ Available . Not Available Signed: _
Date of Notice to by City Council:
Date Not Approved Reason:
CC Revised 03/26/06
CC Approved 03/26/06