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Public Works Minutes 2018 04-17-18Page 1 of 3 APPROVED 6/19/18 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, April 17 2018, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Chairman Joel Frieders Alderman Ken Koch (arr. 6:02pm) Alderman Jackie Milschewski Alderman Seaver Tarulis Other City Officials: Mayor Gary Golinski Public Works Director Eric Dhuse City Administrator Bart Olson Engineer Brad Sanderson, EEI Assistant City Administrator Erin Willrett Alderman Chris Funkhouser (arr. 6:03pm) Other Guests: Ray Curtis, Metronet Todd DeTamble, Metronet Kathy Scheller, Metronet The meeting was called to order at 6:00pm by Chairman Joel Frieders. The Chairman asked to amend the meeting to discuss item #12 first. Citizen Comments: None New Business: The items on the agenda were discussed in reverse order. 12. PW 2018-45 AECom Lake Michigan a. Study Results b. Supplemental Engineering Agreement Mr. Olson said this matter is described in detail in the memo included in the agenda packet. The next step is to participate in a route study/watermain study from Plainfield to Oswego and then to Yorkville which will provide a cost estimate. The watermain would be 24” to 36”. The cost share for this study is about $5,000 for Yorkville. AECom is being discussed at the Oswego Board meeting tonight. There will be a future determination if Yorkville wants Lake Michigan water depending on cost and possible end of main pipeline issues. If Yorkville buys this water, the city is not required to send water back. Mr. Sanderson explained how the water delivery would work and said 2-4 days of storage would be possible. Mr. Frieders said there should be concern about infrastructure, however, Mr. Olson said there have been almost no breaks in history. Alderman Koch questioned if the city would still maintain the wells if water is taken from the Fox River and about financing for the current wells. Page 2 of 3 Mr. Sanderson said he recommends keeping wells along with the river option. Mr. Olson discussed the radium levels and the cost of water treatment. He believes the river water level will rise in the next few years as development occurs and since Yorkville is downriver from Aurora. Mayor Golinski commented that the City needs to do the water study and ultimately he said it is important for the city to have control over their situation. He asked Mr. Dhuse his opinion. Mr. Dhuse said either option would be good and that the water study is very important. Alderman Koch expressed concern about pharmaceuticals in the water. It was pointed out there is a cost analysis in the agenda packet that was done by EEI. The final committee recommendation was to move forward with the study. 11. PW 2018-44 Metronet – Cannonball Trail Easement Agreement Mr. Olson said it's not required to have the easement, however, there is space and it keeps it out of the right-of-way. The utility box is similar to AT&T boxes. The city attorney reviewed the agreement and recommended approval. This moves to the consent agenda. 10. PW 2018-43 Pavement Management System Update Six months ago this committee discussed updating this plan, said Mr. Sanderson. This has been included in the budget to have IMS re-evaluate the streets and a proposal of $48,000 has been received. The data could be available by late summer. Alderman Frieders asked if the info would be public and it was agreed it could be placed on the website. This moves to the consent agenda. 9. PW 2018-42 Traffic Control Request – Alan Dale Lane and Faxon Road After a review of this location for a possible 4-way stop, EEI has recommended against any changes to signage in this area. No further action. 8. PW 2018-41 MFT Supplemental Resolution for FY 2019 General Maintenance Appropriation This is the yearly appropriation according to Mr. Dhuse. He said salt and electricity only will be moved to MFT rather than the General Fund. He will be purchasing 1,400 tons of salt at $55 per ton and said the city is still doing the joint project with the County. This moves to the consent agenda. 7. PW 2018-40 Fox Highland – Raintree Village Water Main Interconnect – Contract Award This is related to the Rt. 71 improvement project and will include abandonment of watermain along Rt. 71. Mr. Sanderson recommended approval of the low bid of $292,304 to Vian Construction. This moves to the consent agenda. 6. PW 2018-39 Whispering Meadows Completion of Improvements – Construction Engineering Agreement This agreement allows for EEI to do on-site work relating to the street improvements. The estimated engineering cost is $70,892 with $5,000 for sub-contracting to Rubino Engineering. This budgeted expense is recommended for approval and moves to the consent agenda. 5. PW 2018-38 Whispering Meadows Completion of Improvements – Change Order No. 1 Mr. Sanderson said the contract has been awarded and this change order reduces the scope. Some line items were removed to stay within the budget and more reductions should be coming. Curbs will be replaced where needed, bad sidewalks will be replaced, but landscaping is not included. This moves to the regular agenda. Page 3 of 3 4. PW 2018-37 Capital Improvement Status – Quarterly Report This report is for information and Mr. Sanderson said they are submitting for permits next week and should soon have a cost estimate for Pavilion Rd. 3. PW 2018-36 Bond/Letter of Credit Reductions – Quarterly Report This quarterly report is for information. 2. PW 2018-35 Water Department Reports for January, February and March 2018 Mr. Dhuse said there were service leaks and watermain breaks, 1 each month. He said the average daily per capita use was very low, however, it will rise in the summer. The break on Adrian was a service leak rather than watermain. This moves to the consent report. 1. PW 2018-34 Snow Operations – Year End Report Mr. Dhuse said this is a detailed year end report of number of mailboxes damaged and the miles driven. Ms. Milschewski said most of the mailbox damages were in her part of town. Mr. Dhuse said other mailboxes were constructed very sturdily. The committee briefly discussed the process Montgomery uses for damaged mailboxes due to snowplowing. Mr. Dhuse said the brining process worked very well. For information. Previous Meeting Minutes: March 20, 2018 The minutes were approved as presented. Additional Business: None Old Business: None There was no further business and the meeting was adjourned at 6:43pm. Minutes respectfully transcribed by Marlys Young, Minute Taker