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City Council Minutes 2004 11-09-04 i MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE. KENDALL COUNTY, ILLINOIS. HELD IN THE CITY COUNCIL CHAMBERS. 800 GAME FARM ROAD ON TUESDAY, NOVEMBER 9, 2004. Mayor Prochaska called the meeting to order at 7:00 P.M and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I James Absent Sticka Present Ward II Burd Present Kot Present Ward III Ohare Present Munns Absent Ward IV Besco Present Spears Present Also present: City Clerk Milschewski, City Administrator Graff City Attorney Dan Kramer, Police Chief Martin, Director of Public Works Dhuse, Finance Director Pleckham, and Executive Director of Parks & Recreation Brown. QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska welcomed guests and asked those present to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA None. COMMITTEE MEETING DATES Public Works Committee 7:00 P.M., Monday, November 22, 2004 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M., Thursday, November 18, 2004 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 7:00 P.M., Thursday, December 2, 2004 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 6:30 P.M., Monday, November 15, 2004 City of Yorkville Conference Room 800 Game Farm Road "Meeting date change" Ad Hoc Technology Committee To Be Announced PUBLIC HEARINGS Mayor Prochaska entertained a motion to go into public hearing for the purpose of discussing: 1. Appearance Code. 2. Yorkville Supportive Living, LLC, petitioner, request for an amendment to the Planned Unit Development Agreement of New Directions Housing Corporation to provide for age restricted affordable assisted living residences. The real property consists of approximately 3.48 acres located one block west of Route 47 on the south side of Greenbriar Road in the United City of Yorkville, Kendall County, Illinois. 3. PC2004 -07 Pulte Homes & LaSalle Bank Trust #4198, petitioners, request to annex to the United City of Yorkville and rezone from Kendall County A -1 Agricultural to United City of Yorkville Planned Unit Development containing R -2 One Family Residence District, R -3 General Residence District and B -3 Service Business District and for hearing as to the Annexation and Planned Unit Development Agreement of Petitioner. The Minutes of the Regular Meeting of the Citv Council — November 9. 2004 - nage 2 The real property consists of approximately 286 acres north of Route 34, east of Route 47 and west of Bristol Ridge Road, Bristol Township, Kendall County, Illinois. So moved by Alderman Kot; seconded by Alderman Ohare. Motion approved by a roll call vote. Ayes -6 Nays -0 Besco -aye, Burd -aye, Kot -aye, Ohare -aye, Spears -aye, Sticka -aye Please see attached Report of Proceedings taken before Nicola Gengler, C.S.R from Depo Court Reporting Service for the transcription of this portion of the public hearing. Mayor Prochaska entertained a motion to close the public hearing. So moved by Alderman Kot; seconded by Alderman Spears. Motion approved by a roll call vote. Ayes -6 Nays -0 Burd -aye, Kot -aye, Ohare -aye, Spears -aye, Sticka -aye, Besco -aye CITIZEN COMMENTS Bristol Ridge Road Don Peterson, 3025 Bristol Ridge Road, addressed the Council with his concerns regarding a twelve foot hole that was dug on his property by NICOR while he and his wife were out of town. He stated that both the city and the developer, MPI, knew this would have to be done but no one let him know. He explained that the eight foot deep hole ruined a flower bed and was left open for five days. He also distributed photographs of his driveway after the new road was installed. He explained that his driveway is now six to twelve inches lower than the road. He expressed his concerns about his car scraping the road as he exits his drive and how this difference in height will be affected by snow and ice. He stated that this difference is unacceptable to him. He also stated that he would like better communication from the United City of Yorkville and MPI. Birgett Peterson, 3025 Bristol Ridge Road, addressed the Council and expressed her disappointment with the "new Yorkville" and how it is affecting the unincorporated areas. She stated that she has asked for construction speed limits on Bristol Ridge Road and for the speed trailer to be located there. She noted that the stop sign at Kennedy and Bristol Ridge Roads has not been replaced and there have been several instances of possible accidents. She asked for better communication from the City and asked for information of what was buried on her property. She also asked that her property be landscaped this fall. Hoover Boy Scout Camp Barry Mayworm addressed the Council. He stated that he attended the open house at Hoover Boy Scout Camp on November 5, 2004 and that it was a nice event. He told the Council that he thought it was a wonderful that the City worked with the Forest Preserve District to obtain the land and preserve it and he commended them for their role in the acquisition. Rob Roy Creek Interceptor Vince Paparozzi of Hobas Pipe USA addressed the Council and asked why they were going to be approving the low bid for the Rob Roy Creek Interceptor project even though the bidder was not using Hobas pipe. He explained that Hobas is a fiberglass pipe that is less expensive than PVC pipe and the cost savings of using it would be passed down to the taxpayers. He noted that this is the second project that was awarded to a bidder who was not using this type of pipe. He also noted that Fox Metro Sanitary District has used Hobas in one of their projects. Their project was done by Deuchler & Associates, the same firm directing the Yorkville- Bristol Sanitary District (YBSD) project. Attorney Kramer explained that even without the use of Hobas, the firm up for approval was the lowest bidder. He explained that this is an unusual project because YBSD is in control of the bid process and that Deuchler, in a written report, recommended the use of PVC pipe. He stated that what YBSD accepts for materials was considered before accepting bids. Mr. Paparozzi stated that he was told at the YBSD meeting on November 8, 2004 that the City is requesting the use of PVC. Attorney Kramer stated that he was not present at that meeting and could not verify this. Mayor Prochaska stated that this was not the direction of the City and that YBSD is in total charge of the decision. He suggested that Mr. Paparozzi take his concem back to the YBSD. PRESENTATIONS None. The Minutes of the Regular Meeting of the Citv Council — November 9. 2004 — nage 3 CONSENT AGENDA 1. Deuchler Agreement for Southwest and Pavillion Road Interceptors - authorize the Mayor and City Clerk to execute in an amount not to exceed $375, 000. 00 for design services, subject to guarantee payment pay the development group 2. River's Edge Unit 1 — Letter of Credit Reduction #3 — authorize reduction in an amount not to exceed $243,213.88 T 3. Grande Reserve Mass Grading - Letter of Credit Reduction # 1 - authorize reduction in an amount not to exceed $2,380,731.35 4. North Water Tower - Change Order #3 - authorize increase in an amount not to exceed $10,770. 00 and authorize Mayor to execute 5. Intergovernmental Agreement Between Kendall County Forest Preserve District and the City for the Hoover Outdoor Educational Center Property - authorize the Mayor and City Clerk to execute 6. E -Pay Program - authorize Finance Director to execute 7. Deuchler Agreement for FPA Amendment to YBSD Southwest Service Area - authorize the Mayor and City Clerk to execute in an amount not to exceed $40, 000. 00, subject to guarantee offunds by the development group 8. Police Reports for August and September 2004 Mayor Prochaska entertained a motion to approve the Consent Agenda as presented. So moved by Alderman Spears; seconded by Alderman Besco. Motion approved by a roll call vote. Ayes -6 Nays -0 Burd -aye, Kot -aye, Spears -aye, Sticka -aye, Ohare -aye, Besco -aye PLANNING COMMISSION /ZONING BOARD OF APPEAL No report. MINUTES FOR APPROVAL A motion was made by Alderman Ohare to approve the minutes of the Committee of the Whole meetings from October 19, 2004; seconded by Alderman Besco. Motion approved by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Ohare to approve the paying of the bills listed on the Detailed Board Report dated October 29, 2004 totaling the following amounts: checks in the amount of $467,014.52 (vendor); $139,447.24 (payroll period ending 10/16104) for a total of $606,461.76; seconded by Alderman Sticka. Alderman Burd asked why the Park Board members signed some of the payment checks. Mayor Prochaska explained that the checks are disbursement of Land Cash Funds and that both the Park Board and City Council sign them. Alderman Sticka further explained that the Park Board signatures on the checks indicate that they have approved the expenditures. He stated that this practice goes back to when Jim Nanninga was the City Administrator. Motion approved by a roll call vote. Ayes -5 Nays -0 Present -1 Besco -aye, Burd -aye, Kot -aye, Ohare -aye, Spears- present, Sticka -aye REPORTS MAYOR'S REPORT National League of Cities - Membership Mayor Prochaska entertained a motion to join the National League of Cities for two years. So - moved by Alderman Sticka; seconded by Alderman Burd. Alderman Kot asked if the vote was just to join the organization or was it also to send representatives to the next conference. Mayor Prochaska stated that the vote was to authorize becoming members. Alderman Kot questioned the benefit of joining if Council members weren't going to attend. He also noted that the conference is held in a different city each year and he didn't agree with officials flying to meetings. Mayor Prochaska agreed he did not feel it was a good idea for all the Council to attend. Alderman Sticka stated that he felt it was not necessary to join at this time since the membership fee and the conference costs were not in the budget. He stated that joining could result in an unplanned expenditure if Council members wanted to attend the next conference in Indiana. He felt that the membership and conference attendance should be in the budget first. The Minutes of the Regular Meeting of the Citv Council — November 9, 2004 - Aa L44 Alderman Besco stated that the information received by being members such as newsletters may be valuable to the Council. Alderman Burd stated that if the city joins now, two Council members can attend the conference in Indiana for free. Alderman Sticka noted that the conference was free but not travel and accommodations. Alderman Spears noted that the bill list is often approved with such items as newspaper subscriptions, pizza parties, publicity, etc. which are no benefit to the residents whereas this is. Alderman Sticka disagreed and stated that he was not content with just two of the Council attending. He questioned which two members would attend and how would this be determined. He felt that sending only two members could cause resentment among the others. Alderman Spears stated she was impressed by the organization at the Illinois Municipal League and called the question. Motion defeated by a roll call vote. Ayes -3 Nays -4 Burd -aye, Kot -nay, Ohare -nay, Spears -aye, Sticka -nay, Besco -aye, Prochaska -nay Mayor Prochaska stated that he believed in the organization but other bills have been questioned because they were not budgeted. He explained that this could be brought back up once it has been included in the budget. Alderman Ohare commented that she was not given enough information to vote for this expenditure. Attorney Kramer clarified that for this to be reconsidered someone from the prevailing side would have to bring it up at the next City Council meeting and only at the next meeting for it to be reconsidered at this time. IDNR Agreement for Glen Palmer Dam Improvements Mayor Prochaska explained that this is an agreement suggested by the Illinois Department of Natural Resources (IDNR) so they can begin work on the Glen Palmer Dam renovation. He stated that the fish ladder will be maintained by city staff. He entertained a motion to approve the Intergovernmental Agreement between the United City of Yorkville and the State of Illinois Department of Natural Resources concerning the improvements to the Glen Palmer Dam and to authorize the Mayor and City Clerk to sign the agreement. So moved by Alderman Kot; seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes -6 Nays -0 Kot -aye, Ohare -aye, Spears -aye, Sticka -aye, Besco -aye, Burd -aye ATTORNEY'S REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT No report. FINANCE DIRECTOR'S REPORT Library Referendum — Preliminary Timetable for Bond Sale " Finance Director Pleckham stated that Speer Financial has drafted a preliminary timetable for the Library bond sale which has been distributed to the Council. She also reported that a Library Expansion meeting is scheduled for Thursday, November 18, 2004 however she had to confirm the time for the meeting. The timetable and getting the project underway will be discussed at the meeting. Mayor Prochaska asked Mrs. Pleckham to send the Council and the press a notice when she confirmed the time DIRECTOR OF PUBLIC WORKS REPORT Leaf Pick -up Director Dhuse reported that the last leaf pick -up for the year is scheduled the week of November 15, 2004. The Minutes of the Regular Meeting of the Citv Council — November 9. 2004 — Dau 55 CHIEF OF POLICE REPORT No report. EXECUTIVE DIRECTOR OF PARKS & RECREATION REPORT No report. COMMUNITY & LIAISON REPORT Aurora Area Convention and Visitors Bureau (AACVB) Alderman Burd reported that she and Mayor Prochaska attended the AACVB's Poker Run were funds were raised to finance the group's move to their new location. She stated that the event was a success and everyone had a good time. Human Resource Commission Alderman Spears reported that she attended the Human Resource Commission (HRC) meeting where Sylvia Kurtz and Diana Lento -Reidy were nominated to co -chair the commission. The group discussed lack of brochures available in the visitor center and will be contacting local businesses to invite them to display brochures. They also discussed historic street names and will be recommending another name for the list. Senior Services Alderman Spears reported that she attended the Senior Services meeting. Items discussed were; • The 16 Annual Kane County legislative forum on senior services on December 3, 2004 • The Kane County Elder Friendly Summit and the possibility of conducting a similar summit in Kendall County. Alderman Spears distributed a packet of information (see attached) to the Council members and asked them to participate in a survey regarding the Kendall County summit. • The area physicians that are no longer accepting new and/or Medicare patients. Many clinics in the northeastern Illinois area are no longer accepting Medicare due to the increase in the cost of malpractice insurance. Alderman Spears asked if there was any way for the city to require that the medical offices in the city continue to see Medicare patients. Mayor Prochaska stated that he was not sure if there was anything the city could do. He stated that he has had discussions with people in the medical field - and one issue affecting this decision is that the State of Illinois does not cap malpractice insurance costs. He suggested that state representatives be contacted about investigating capping costs. Alderman Sticka noted that this is not a unique situation; this is happening all over the country because Medicare frequently does not reimburse at a level that physicians claim they need to cover costs. Citizen's Advisory Committee Yorkville CUSD #115 Alderman Ohare explained that she was unable to attend the School Board meeting on November 8, 2004 and Administrator Graff attended in her place. She distributed copies of the Citizen's Advisory Committee Yorkville CUSD #115 Curriculum Subcommittee Report and Facilities Subcommittee Report (see attached). Administrator Graff reported that the School Board accepted both reports and that there will be a follow up recommendation from the Finance Committee regarding two referendums. Alderman Burd stated that she participated in a few meetings and she noted that this is the only opportunity that the School District will have for a higher levy than normal. She wanted residents to be aware that if it is not approved next year, they will lose the opportunity because the funds will not be available. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Rob Roy Creek Interceptor- Results of Bid Opening A motion was made by Alderman Besco to approve the base bid for the Rob Roy Creek Interceptor Contract 1 to Glenbrook Excavating & Concrete, Inc. in the amount of $981,236.00 as recommended by Walter E. Deuchler Associates, Inc.; seconded by Alderman Kot. Alderman Sticka asked if there was any urgency in approving the bid. He stated that since Mr. Paparozzi voiced his concern about the type of pipe being used, he would like to hear an explanation from Deuchler and YBSD as to why they choose to use PVC rather than Hobas pipe. He stated that he was uncomfortable with the uncertainty of who is responsible for the type of pipe used. Alderman Ohare agreed. Attorney Kramer recommended that this item be tabled or continued. He reminded the Council that Glenbrook Excavating & Concrete, Inc. was still the lowest bidder regardless of materials. i The Minutes of the Regular Meeting of the Citv Council — November 9, 2004 — nage 6 A motion was made by Alderman Sticka to table the approval of the bid until the next City Council meeting; seconded by Alderman Burd. Motion approved by a roll call vote. Ayes -6 Nays -0 Burd -aye, Kot -aye, Ohare -aye, Spears -aye, Sticka -aye, Besco -aye Mayor Prochaska asked that representatives from YBSD and/or Deuchler be at the next Committee of the Whole meeting for further discussion. ECONOMIC DEVELOPMENT COMMITTEE REPORT Ordinance 2004 -62 Saravanos Property Authorizing the Execution of the Annexation Agreement A motion was made by Alderman Sticka to approve an Ordinance authorizing the execution of an Annexation and Planned Unit Development Agreement for the Saravanos Properties, L.L.C. and to authorize the Mayor and City Clerk to execute all documents; seconded by Alderman Spears. Motion approved by a roll call vote. Ayes -7 Nays -0 Sticka -aye, Besco -aye, Burd -aye, Kot -aye, Ohare -aye, Spears -aye, Prochaska -aye Ordinance 2004 -63 Saravanos Property Annexation A motion was made by Alderman Sticka to approve an Ordinance annexing properties of Saravanos Properties, L.L.C. to the United City of Yorkville, Kendall County, Illinois; seconded by Alderman Kot. Motion approved by a roll call vote. Ayes -6 Nays -0 Besco -aye, Burd -aye, Kot -aye, Ohare -aye, Spears -aye, Sticka -aye PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. ADDITIONAL BUSINESS CLASY Mayor Prochaska showed the Council the recognition gift that the City received from the YMCA for its support of the CLASY program and the annual Strong Kids Campaign which helps to build strong kids, families and communities. Mayor Prochaska noted that the City participated in a grant program with the YMCA for the CLASY F JL V V a,,, and then continued support for one year beyond the grant. Retirement Party Mayor Prochaska reported that the City received an invitation to an open house in honor of Shirley R. Lee, Kendall County Clerk of the Circuit Court, who is retiring after thirty -seven years of public service. The event will be held November 29, 2004 at 6:00 P.M. at Ralph's Place. Route 47 Update Mayor Prochaska reported that there is no Route 47 Improvement Project mentioned in the Federal Highway Fund so there are no federal dollars allocated to the project. He stated that he has been working with the staff and the City's finance consultants to provide an argument to the State of Illinois that within the next two years revenues will be created within the City well beyond what is needed to finance the project. Resolution of Support for Route 47 Improvements Mayor Prochaska reported that he has been contacted by Mayor Roberts of Plano who stated that Plano will be looking at passing a Resolution to support Yorkville's Resolution. Mayor Prochaska noted that Alderman Spears has been in contact with mayors in the area however they are confused because she sent a resolution to them which is not the one passed by the Council. He recommended to the mayors that contacted him to support the resolution that the Yorkville City Council voted on. Alderman Kot asked if the City's official resolution was sent out to the state and Mayor Prochaska stated that it was sent to the communities around Yorkville, Kendall, Kane and Grundy Counties and state representatives. Moratorium Alderman Spears asked if consideration of a twelve month moratorium on residential growth could be placed on the next COW agenda. She stated that she has spoken with other communities that have done this and this can be done due to infrastructure issues, public safety concerns, school issues, etc. She stated that the moratorium would allow time to readdress the i The Minutes of the Regular Meeting of the Citv Council — November 9. 2004 — nage 7 Comprehensive Plan, to pursue land trust alliances which would allow farmers to keep their land and to have balanced growth. Mayor Prochaska suggested proceeding with caution because if residential building is paused, commercial interests will be hesitant to come to Yorkville because rooftops support commercial growth. He stated that several years ago this was discussed and the City lost commercial opportunities. How to Fund School Districts Alderman Burd reported that there will be a meeting in Plano on November 11, 2004 at 7:00 P.M. -' regarding how to fund school districts. She encouraged anyone interested to attend. EXECUTIVE SESSION Mayor Prochaska entertained a motion to go into Executive Session for the purpose of discussing the purchase or lease of real property for the use of the public body. He asked that City Clerk Milschewski, Administrator Graff and City Attorney Dan Kramer be included. He stated no action will be taken after the session. So moved by Alderman Ohare; seconded by Alderman Sticka. Motion approved by a roll call vote. Ayes -6 Nays -0 Ohare -aye, Besco -aye, Burd -aye, Kot -aye, Spears -aye, Sticka -aye The Council took a break and entered into Executive Session at 9:10 P.M. The Council returned to regular session at 9:35 P.M. No further action was taken. ADJOURNMENT Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Ohare; seconded by Alderman Burd. Motion approved by a viva voce vote. Meeting adjourned at 9:34 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois ***Note: Side one of the tape recording the meeting malfunctioned. i CITY COUNCIL MEETING November 9, 2004 i PLEASE PRINT NAME: ADDRESS: rtn I,JCU�I" �e ck c on Ne�,�s . c.� rt) m �Aact �C c5 5 l c' �4 � a Cs 1�r�`s l� Fd s W 7a wn 4©1s �Lff c,� 3 r3�isroL-P-,b& Zb Y b2K\j LLL I L Ga6 z! 2,4 ci' A-rz�nl 3 / - � � S 2 %c�r�.V t mo t_ b d S"C' a 0/-F/ c, , l SIGNIN CITY COUNCIL MEETING November 9, 2004 PLEASE PRINT NAME: ADDRESS: Xen t oyr( b l epl5 9111 5 lam, AeW Y,�C,�, v SIGNIN NOV -09 -2004 TUE 04:04 PM WISEMAN HUGHES FAX NO, 6306530194 P. 02 UNITED CITY OF YORKVILLE { CITY ,COUNCIL PUBLIC HEAPING W 1 Date. Exhibit # PC # f Novomber 9, 2004 i f', a Mr. Tony Graff City Admuis(rator United city of Yorkvil)c 800 Game rrtrm Rd. Yorkville, 11, Tto: proposed AppearAticc Code ()e;ar 'Pony: Our development team at Wiseniarl- Hughes has reviewed the proposed Appearance Code uh liar consideration by the City Council. H comments 1 est that these be shared with tile concerns that the team has gencratec , q rind staff. I hope that you find them helpful in considering this code change. Wiseman - Nogales, and most othor developer - builders loll sin developing ir posed monotony policy. We undcist wd the importance variety play rrticeticitlly plc�ssing and architecturally inte s u b division, "y existing s bdiviS o � thaat have he that the City Council considers gran € an anti - monotony policy in place. Our anti - monotony I)olicy is quite simple, yet effective; ther oss the sire t from !adotlier. Willi the wane elevation or siding color adjacent to or We currently offer five (5) model id brick a them options. This prov'�es ample well as munerous sitting colors ai opportunity to develop a subdivision with a variety of housing designs, materials, shiipcs, and colors. _ We understand the importance of having a high- quality housing tO i l(il t co a ld that will age gTacefully. However, the current proposal is non cu to a di n istr and to maitain to much il)terpretation. This code w ill b e di n ;nay create a cr►oro expenfi vc Sade, but it consistency. Adding Brick to eve el ,ictually mandates monotony in o�� ? cTil;g h� Brick o does without other options such as into a more expensive house. The cu a rills room, which ;nay have added more value than the porcla, three -stall garage, or bo brick. As most aspects of development ( d t not , wa �t to live doe ne neighborhoods rn whiclball the desirable place. p eop l e typically o W ifeui�n•lli;pltrs 1,nrrrprijrj, Inr.. 975 Ears 22nd sirccr Wlientooy, 111irtuij 60187 (,30.6.5.3 -0.500 t'ax 630 ^65.3 - 0194 NOV -09 -2004 TUE 04:04 I'M WISEMAN HUGHES FAX NO, 6306530194 R 03 i 11011scs are tlhe sal Tberefore, most developers and builders will try to meet that desire witlh a variety of 1lousing styles. We believe that with the powers given the City ill ucgotialilhs annexation agreements and in approving commercial site plans, the City can meet its goals without creating more bureaucracy and regulations. Thank you for allowing us to participate in this discussion. I would also like to remind you, your staff and the City Council of our Windetl Ridge Grand Opening on Novonlber 17 2 :30 — 6:00 p.m. We are excited about being part of yorkville and hope you can join IIS. I Very b*rea Larry Dimetor of Planning and I:nlillenicnt Witesnn« tl «�( +c� Ji rrLeTNrIItJ, Inc P75 Farr 22nd SoreeL Wheaton, llllnaii 60187 630- 653-0500 Fax 630.653.0119 Dear Recently Kane County held an Elder Friendly Summit sponsored by the Northeastern Illinois Area Agency on Aging. This joint community Summit was well attended by Federal and State Legislative Representatives, County Board Members, City Mayors, Village Presidents, City Council members, Trustees, Administrative Staff, City/Village /County Police Departments, Fire Departments, Social Service Agencies, Department of Motor Vehicles staff. We are pleased to announce, a similar informative joint community Summit is being planned for Kendall County and you are invited to attend. It is anticipated this Summit will be held in April 2005. Statistics indicate elders have enormous impact on how communities are serviced, funded and operated. We would like to encourage all invited guests to attend so the "silent" elder population in your community may continue to be represented, serviced and informed. It has been proven when Communities work together ... exceptional positive results are accomplished. Attached is a copy of the proposed agenda; an outline of topics to be addressed during the Summit; and, a survey requiring your immediate response. In order to finalize the arrangements, please complete the attached survey, and return it before Monday, December 13, 2004 so it may be determined the best suited day and time to fit your schedule for this extremely important joint community Summit. Sincerely, NORTIEASTERN ILLINOIS AREA AGENCY ON AGING Eric Weakly Community Planner Please return the survey to: Eric Weakly c/o Rose Spears, Alderperson United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Fax: 630 - 553 -7575 ELDER FRIENDLY SUMMIT Sponsored by the Northeastern Illinois Area Agency on Aging Invite: Kendall County Board Village of Minooka United City of Yorkville Millbrook City of Plano Millington Village of Oswego Newark Village of Montgomery Platteville Village of Sugar Grove City of Aurora City of Sandwich Joliet Chamber of Commerce Village of Plainfield Church Leaders Businesses Developers ➢ City Mayors/Village Presidents ➢ County Board Members ➢ City Council/Trustees ➢ Township Supervisors ➢ Administration Staff ➢ City/Village /County Police Departments ➢ Fire Departments ➢ Social Service Agencies ➢ Jessie White ➢ State Representative, Patricia Linder ➢ State Senator, Chris Lauzen ➢ State Representative, Tom Cross ➢ Congressman Hastert WSPY Beacon News Kendall County Record ELDER FRIENDLY SUMMIT SURVEY It is anticipated this Summit will last approximately 4 hours. At this time, please complete the following survey and return it so it may be determined the best suited day and time to fit your schedule for this Summit. DAY: WEEKDAY: M Tu W Th F Morning Afternoon i OR SATURDAY: Morning Afternoon Names /titles of Individuals that may attend: Name Title Name Title 1 Name Title Name Title Name Title REPRESENTING: Reasons to Participate in the Summit: We are delighted to invite you to attend the Area Agency on Aging's Summit on Creating Elder - Friendly Communities. The Summit is designed for local authorities and advocates who are vital to reshaping the community infrastructure as well as the elderly services and caregiver support system. This occasion offers a unique opportunity for you and members of your organization to discuss the current status and current trends of service provision to older persons, family caregivers and grandparents raising children living in your community and to prepare for the future wave of aging Baby Boomers. You will participate in a structured process to help determine just how elder -ready your local i community currently is. Visions for the Future: Current and Future Demographic Trends The area served by the Area Agency on Aging has experienced the fastest growth in the general and minority elderly population in Illinois. Please join us to learn about: ➢ What the 2000 Census tells us about older persons in your community ➢ Ten Aging Trends Assessing my Communitv's Elder- Readiness Elder- friendly communities, as defined by The advantage Initiative, a nationwide project of the Visiting Nurse Service of New York have four essential features. 1. They are places where older adults' basic needs for housing, food and safety are met. 2. Such communities safeguard the physical health and emotional well - being of seniors. 3. They provide an environment that encourages elders to be active and involved in public life. 4. They offer support to the frail and disabled and to those who are caregivers for family members and friends. 1 Creating Elder - Friendly Communities for Todav's and Tomorrow's Older Americans i For more than 50 years, demographers have known that America has been experiencing a large bulge in the population of persons born between 1946 and 1964. This group has been labeled by demographers and the media as "baby boomers ". The diversity of baby boomers, their anticipated longer life span, and their unprecedented number, create challenges for both public policy and the mature marketplace. The Area Agency on Aging and our network of funded providers are working hard to make our system more responsive to the needs and preferences of older people and their families. Please join us to discuss how together we can: ➢ Prepare for the unique demands of the baby boomers ➢ Help people maintain and improve their health as they age ➢ Help older people remain independent and in their own homes Taking Care of the Familv Caregiver: There are only four kinds of people in the world ➢ Those who have been Caregivers ➢ Those who are currently Caregivers ➢ Those who will be Caregivers ➢ Those who will need a Caregiver -- Rosalynn Carter Family caregiving can create high levels of stress that may compromise a caregiver's own physical and emotional health. Deteriorating health may diminish their ability to provide care and impair the care recipient's quality of life. Join us to discuss the importance of helping caregivers care for themselves and how caregivers may employ health behaviors to reduce the burdens of family caregiving. Help families care for their loved ones. 2 Citizen Advisory Committee Yorkville CUSD # 115 Curriculum Subcommittee Report November 8, 2004 7:30 PM Page # 1 11/3/2004 Members: Lisa Welz — Parent /Community Member /Chairperson Nikki Bobbitt - Parent /Community Member j Lynn Burks — Board Member /Parent /Community Member Gary Gates — Grandparent /Community Member Barb Johnson — Teacher /Parent /Community Member Candy Johnson — Community Member Megan Johnson — Teacher Doug Kinsella — Parent /Community Member Lori Kleinhanzl — Parent /Community. Member Sylvia Kurtz — Parent/Library Paraprofessional /Community Member Cheryl Knox — Parent /Community Member Diana Lento -Riedy - Parent /Community Member Georgia McDonald — Parent /Community Member LuAnne Peters — Parent /Social Worker /Community Member Jeff Schafermeyer — Parent /Principal /Community Member Dave Schmelzle — Teacher /Community Member Shawn Schumacher — Parent /Community Member Debbie Soles — Parent /Community Member Doug Trumble — Parent /Asst. Superintendent /Community Member : Report Presented B p Y Gary Gates Doug Kinsella Lori Kleinhanzl Lisa Welz Page # 2 11/3/2004 Table of Contents Table of Contents 3 Introduction...................................................................................................... ............................... 4 AnAlternate Look at Today ............................................................................ ............................... 5 Projections of Class Size without the Last Referendum .............................. ............................... 5 Current Ratios of Professional Staff to Pupils .............................. ............................... 5 Post Referendum Staff Increase Percentages: ............................................................................. 6 .I High School Class Sizes .............................................................................. ............................... 6 EnglishCore Classes ................................................................................ ............................... 6 MathCore Classes ................................................................................... ............................... 7 ScienceCore Classes ............................................................................... ............................... 7 Social Science Core Classes .................................................................... ............................... 7 Program Retention: Accomplishments to Date..; ............................................................................ 8 Accomplishments & Partially Implemented Programs ................................ ............................... 8 ProgramAccomplishments: ........................................................................................................ 8 Specialized Personnel Needs: ................................................................................................. 8 ClassSize Reduction: ............................................................................................................. 9 Retentionof Faculty and Staff ................................................................. ............................... 9 Summary.................................................................................................. ............................... 9 Recommended Goals for Yorkville District #115 ......................................... ............................... 10 RecommendedClass Sizes: .................................................................................................. 10 Program and Staffing Requirements .............................................................. ............................... 11 Future Elementary School Staffing Requirements .................................... ............................... 11 Future Elementary School (K -6) Blueprint for Staffing: ...................................................... 12 Future Intermediate School (4 -6) Blueprint for Staffing: ..................................................... 13 Future Middle School Program Staffing Requirements ............................. ............................... 14 Future Middle School (7 -8) Blueprint for Staffing ................................ ............................... 15 CostProjections ............................................................................................. ............................... 16 Two Elementary School Buildings (K -6) .................................................. ............................... 16 One Intermediate School 4 -6 Building 16 OneMiddle School (7 -8) Building ............................................................ ............................... 16 Conclusions /Recommendations ..................................................................... ............................... 17 Page #3 11/3/2004 Introduction On May 29, 2001 the Citizen's Advisory Committee came before the Board of Education of the Yorkville Community Unit School District Number 115 and laid out the present and future Curriculum and Personnel needs of the District, as they perceived them. Their perceptions came j not solely from their own opinions and prejudices, but after innumerable hours of meetings with focus groups, reviewing countless surveys and having extensive dialogues with the community at large and with in -depth conversations with students, parents, faculty members and administrators. It was not a "dream- big -and –be- satisfied - with - what - you -get" proposal but rather a strong and accurate "State of the District" assessment of where we were in our quest for quality education for District 115 and an outline of the direction we needed to go to achieve the dream. Almost two and a half years have transpired since that report and today, we find ourselves in a far different position as a District. We possess a history that shows we are ACCURATE in our predictions regarding our growth needs, HONEST in our pronouncements in following through with what we promised to our community, and GOOD STEWARDS of the resources entrusted to us in the previous referenda. Time, however, has not stood still, and we now find ourselves charting a continuing course of planning, building, and staffing in the face of an environment of inevitable and explosive growth and expansion. This report, like its predecessor, has been developed after hours of review and planning. True to its heritage, it is not a `pie -in- the -sky" wish list but rather a real appraisal of our basic needs as a quality educational community. It is, to the best of our ability, ACCURATE in its portrayal of our future needs, HONEST in all respects and reflecting no hidden agendas and speaks passionately for a response if we are to remain GOOD STEWARDS and meet the need of our most precious resource —our children —in the coming decade of growth and expansion. Page # 4 11/3/2004 An Alternate Look at Today The following tables show current class sizes as compared to what the class size would have been if the education fund referendum had not been passed in 2002. Had the referendum not passed, shockingly large class sizes would be the norm regardless of grade level. With classes in excess of 39 students per class and some at almost 50 per class, the one -on -one student /teacher interaction time would have been virtually nonexistent. Projections of Class Size without the Last Referendum Current Sections Non -Ref Grade Level Enrollment Sections Now Class size Non -Ref Class Size Kindergarten 236 11 21.45 6 39.3 1 st Grade 236 11 21.45 6 39.3 2nd Grade 228 11 20.73 6 38.0 3rd Grade 235 11 21.36 6 39.2 4th Grade 262 10 26.20 6 43.7 5th Grade 219 8 27.38 6 36.5 6th Grade - Reading 249 8 31.13 5 49.8 6th Grade - Core 249 10 24.90 5 49.8 7th Grade 244 9 27.11 5 48.8 8th Grade 226 8 28.25 6 37.7 9th Grade 248 10th Grade 239 11th Grade 230 12th Grade 208 Total Students 3309 Current Ratios of Professional Staff to Pupils Pre Current Staff Current Ratio Pre -Ref staff Ref.-Ratio Nurse Ratios 4.5 735.33 2 1654.5 Reading Spec. 5 239.40 3 399.0 Librarian Ratios 3 1103.00 2 1654.5 HS Counselor 3 308.33 2 462.5 Speech Therapist 3 1103.00 2 1654.5 Art Teachers 3.5 945.43 1.5 2206.0 Page # 5 11/3/2004 Post Referendum Staff Increase Current Staff Pre - Ref. State' % increase Tech Support 4 2 I '200.00% YHS English 7.5 6 i 25.00% YHS Soc. St. 6 5 20.00% YHS Science 6 5 20.00% YHS Math 6 5 20.00% i High School Class Sizes The following charts demonstrate how the addition of staff has had an impact on the class sizes at Yorkville High School. A full time teacher teaches 12 sections per year. This chart assumes that at least two thirds of the additional 1.5 teacher time is spent on teaching Core Classes. These are average class sizes. Some sections may be smaller, while others are larger. The purpose of the following charts is to demonstrate what would have happened if the last referendum had not passed. The charts here represent core classes. However, non -core classes are at least as large or larger. English Core Classes English Core Non Ref. Ave. Non Ref. Classes Ave. per class # of Sections Total Enrolled Sections Class size English I 24 18 432 14 30.9 English II 26 16 416 13 32.0 American Lit. 23 8 184 6 30.7 Fr. Eng. 22 4 Honors 88 3 29.3 Soph. Eng. 20 4 Honors 80 3 26.7 Jr. Eng. 28 4 Honors 112 3 37.3 British 25 3 Literature 75 3 25.0 Page # 6 11/3/2004 Math Core Classes This chart assumes that at least two thirds of the additional 1.0 teacher time is spent on teaching Core Classes in math. Ave. per Non Ref. Ave. Non Ref. Math Core Classes class # of Sections Total Enrolled Sections Class size Pre - Algebra 25 8 200 6 33.3 Algebra I 26 16 416 14 29.7 Intermediate Algebra 18 2 36 1 36.0 Algebra Il 22 6 132 4 33.0 Practical Geometry 27 4 108 4 27.0 Geometry 26 20 520 18 28.9 Adv. Geometry 21 4 84 4 21.0 Science Core Classes This chart assumes that at least two thirds of the additional 1.0 teacher, added after the referendum, is spent on teaching Core Classes in science. Science Core Non Ref. Ave. Non Ref. Classes Ave. per class # of Sections Total Enrolled Sections Class size Intro. to Lab 25 22 Science 550 20 27.5 Biology 21 20 420 16 26.3 Chemistry 20 12 240 8 30.0 li Social Science Core Classes This chart assumes that at least two thirds of the additional 1.0 teacher, added after the referendum, is spent on teaching Core Classes in social science. Social Science Core Non Ref. Ave. Non Ref. Classes Ave. per class # of Sections Total Enrolled Sections Class size World 27 14 History 378 12 31.5 U.S. History 25 18 450 16 28.1 American 21 8 Government 168 6 28.0 Consumer 26 9 Management 234 7 33.4 Page # 7 11/3/2004 Program Retention: Accomplishments to Date Accomplishments & Partially Implemented Programs Since passage of the education fund referendum in spring of 2002, the Curriculum Subcommittee found that the majority of those new or expanded programs recommended to the Board of {' Education in May 2001, are fully in place or are close to completion. Program Accomplishments: Program Name Goal Accomplished Goal Partially Implemented Art ✓ English as a Second 50% Complete— Staffing Issue Language At -Risk ✓ Technology 75% Complete Specialized Personnel Needs: Specialized personnel needs were another component to be addressed beginning in 2002. To .date, two thirds of the needs have been met, with the final third being worked on and partially met. Program Name Goal Accomplished Goal Partially Implemented High School Counselors* ✓ Middle School Counselors* 50% Complete with student population down to 500 from 750 Principal in each building ✓ Media Center Specialists/ 50% Complete Certified Librarians in each Currently have 3 certified Building librarians serving 6 buildings English as a Second ✓ Hire a Coordinator as program Language Coordinator* (Conditional) needs expand Healthcare Professionals ✓ Continue search for Certified (Conditional) School Nurse (Difficult position to fill due to shortage) Speech Therapist* ✓ * These needs are driven by overall population; they should be fully and appropriately implemented. Page # 8 11/3/2004 Class Size Reduction: j Class size reduction has been addressed district wide. Since passage of the referendum, 50.5 new teaching positions have been filled. This does not include replacements, administrative positions or support staff positions such as secretarial or custodial staff. j Retention of Faculty and Staff: Retention of faculty and staff is always a challenge. The faculty and staff retention rate has improved since the building of the new high school. The District should continue to focus on retaining and attracting highly qualified teachers. Summary The District accomplished the majority of the 2001 CAC recommendations. This report reviews and updates those recommendations for your consideration. i Page # 9 11/3/2004 Recommended Goals for Yorkville District #115 All parents want their children to have more in life than they had and to have greater employment opportunities. The foundation for these opportunities is an excellent education. Our school district must continue being as fully capable of actively preparing our children for continuing education and life -long learning. i In evaluating our programs, it is important to study and implement exemplary practices. In order to insure that our District is an exemplary school system, the following goals should be considered: • A state -of -the -art academic and curricular program addressing the needs of all students that is progressive and innovative; • Excellence in teaching to include well- compensated teachers and administrative /support staff, and to aid in recruiting highly qualified teachers to our district; • Enhancement of the current gifted /enrichment program with the addition of a full -time coordinator /teacher for the program; • A conversational foreign language program starting in the elementary grades; • A state -of -the -art and well - supported technology program; • Continuation of the Guidance Counselor program driven by ratios of 300 students per counselor and as suggested by grade level; and • A state -of -the -art and grade appropriate co- curricular program of activities and sports district -wide, enhanced with ample co- curricular facilities • We also recommend the District use the following guidelines for class size: Recommended Class Sizes: Grade Level Recommended Average Class Size Kindergarten — Third Grade 20 Fourth —Sixth Grade 22 Seventh —Eighth Grade 25 Ninth — Twelfth Grade 25 Page # 10 11/3/2004 Program and Staffing Requirements The following recommendations are a result of discussions with the CAC as well as faculty, staff, and administration at the elementary, intermediate and middle school levels. Future Elementary School Staffing Requirements i i The Citizen's Advisory Curriculum Subcommittee has developed a blueprint for the future. The elementary facilities have been designed to accommodate elementary schools with a kindergarten through sixth grade configuration and a capacity of 650 students, as well as an intermediate school housing fourth through sixth grades with a capacity of 750 students. This allows for a maximum classroom size of 25 students. Our blueprint not only includes maintaining our current staff, but also positions and programs we would like to see added. Sixth Grade Transition It is a priority of this committee to provide a smooth transition for our sixth grade students. Sixth grade students in District #115 have a history of being moved to different buildings as space and staffing needs change. We would like to insure that student needs and staff recommendations continue to be addressed and plans developed to accommodate those needs as we recommend future changes in building configuration. Sixth grade is a transition year, where students move from self - contained classrooms to multiple teachers and expanded curriculum. It is the recommendation of this committee that all sixth grade students be offered transitional middle school experiences regardless of the building configuration. This means that all students in sixth grade will be placed on teams with five teachers (CORE), who are highly qualified in one curriculum area (math, language, science, social studies and reading). The ratio of student to teacher should not exceed one core teacher to 25 students for a maximum of 125 students per team. Some schools may have one team (K -6 buildings) while other schools may have two or three teams. Sixth grade students should also be introduced to expanded curriculum through classes called "Exploratories." In the past, sixth grade students have been offered opportunities in living skills, industrial arts, computers, and the fine arts (chorus, art, band, orchestra and general music.) In order for District 115 to move forward, we feel the K -6 and 4 -6 blueprints provided are essential for the future of our children. Page # 11 11/3/2004 Future Elementary School (K -6) Blueprint for Staffing: • Principal 1 full time • Assistant Principal '/z time • Secretary 2 full time • Certified Nurse 1 full time • Social Worker 1 full time • Psychologist 1 full time • Reading Specialist 2 full time • Kindergarten 2 full time • 1" Grade 4 full time • 2nd Grade 4 full time • 3` Grade 4 full time • 4 th Grade 4 full time • 5 th Grade 4 full time • 6 th Grade 4 full time • Gifted Coordinator 1 for district — pull out program • Gifted Teacher 1 /2 time i • Foreign Language 1 /z time • Librarian 1 full time i • . Learning Center Paraprofessional l full time • Custodians 4 full time • Technology Teacher '/2 time 1 • Technology Support '/z time • Art 1 full time • Music 1 full time • Orchestra 1 /2 time • Band '/2 time • P.E. 4 full time • LD 1 and • ESL '/z time • Speech Pathology 1 /2 time • Lunchroom Aides 5 per building • Copy Aides 1 per building Total: 59 Staff Page # 12 11/3/2004 Future Intermediate School (4 -6) Blueprint for Staffing: • Principal 1 full time • Assistant Principal `/Z time • Secretary 2 full time Certified Nurse 1 full time • Social Worker 1 full time • Psychologist 1 full time • Reading Specialist 2 full time • 4` Grade 10 full time • 5` Grade 10 full time • 6` Grade 10 full time • Gifted Teacher % time • Foreign Language % time • Librarian 1 full time • Learning Center Paraprofessional l full time • Custodians 4 full time • Technology Teacher % time • Technology Support `/2 time • Art 1 full time • Music 1 full time • Orchestra %2 time • Band 1 full time • P.E. 4 full time • LD 5 full time • ESL % time • Speech Pathology 1 full time • Lunchroom Aides 3 per building • Copy Aides 1 per buildinc Total: 63.5 Staff Page # 13 11/3/2004 Future Middle School Program Staffing Requirements It is a high priority of the Middle School staff to maintain a Middle School philosophy. This means that regardless of the size of the building, or of the student capacity, it is our committee's recommendation that students be placed on teams with a ratio of teacher to student as follows: One core teacher (math, science, language, history /social studies, reading) for every 25 students. This also means that teams can consist of as few as 50 students up to a maximum of 125 students per team. Placing students on teams allows teachers to build stronger relationships with students and allows more personal attention. We are in favor of five- person teams of 125 students per 1 team, if we continue to offer reading /communication as a core subject. Currently, we have one seventh grade, five - person core team that includes a reading specialist. The other seventh grade team is a four - person team in which all teachers teach a section of reading. Currently, both eighth grade teams are four person teams. At the eighth grade level, reading is removed from the core team and is replaced by one semester of Spanish and one semester of speech (communication). Teachers under this model currently teach six classes in a nine period day. One period is lunch, one period for individual planning, and one period to meet in "teams" to plan interdisciplinary units, meet with parents and students, and to develop strategies for student success. During teacher team time, students are meeting with exploratory or fine arts teachers. Exploratory classes currently include the following: computers, drama, industrial arts, living skills, physical education, Spanish, speech and either band, chorus, orchestra or art. Note that some of these are dedicated to seventh grade (computers) and others to eighth (drama, speech and Spanish). i Exploratory Teachers Exploratory courses are currently scheduled for three 12 -week student rotations. This is a pilot program that will be reviewed at the end of the 2004 -05 school year. In the past the exploratory classes have been scheduled for 18 weeks. Middle School priorities: 1) Establish a middle school climate 2) Maintain a middle school philosophy (Teaming) 3) Maintain a teacher student ratio of 1/25 in Core Classes 4) Maintain current programs Page 4 14 11/3/2004 Future Middle School (7 -8) Blueprint for Staffing a Building with a Capacity of 1,000 Students: • Principal 1 full time • Assistant Principal 1 full time • Dean 1 full time • Secretary 3 full time • Certified Nurse 1 full time i • Social Worker 2 full time • Counselor 3 full time • In- School Susp. Coordinator 1 full time • Core Teachers 40 full time • Exploratory Teachers 6 full time • Librarian 1 full time • Learning Center Paraprofessional l full time • Custodians 4 full time • Technology Support 1 full time • Fine Arts 5 full time • Foreign Language 1 full time • Communication 1 full time • P.E. 5 ' / 2 full time • LD 3 full time • ED 3 full time • ISP 2 full time • LSP 2 full time • Copy Aides 1 per building Total: 89'/2 Staff Page # 15 11/3/2004 Cost Projections Two Elementary School Buildings (K -6): $ 4,629,000 One Intermediate School (4 -6) Building: $ 2,596,000 One Middle School (7 -8) Building: $ 3,978,500 TOTAL (All Buildings): $11,203,500 i Page # 16 11/3/2004 i I Conclusions /Recommendations As we conclude our report, we believe that when you as a board, and the public at large, look back on this report, you will find, like its predecessor, that it is ACCURATE in its predictions. It is HONEST in its pronouncements with no hidden agenda, and calls upon you as the elected leaders of this school district and the community at large, to be GOOD STEWARDS of our community's best hopes, dreams and aspirations for its children. With those criteria in mind, the Citizen's Advisory Curriculum Subcommittee feels that it is imperative to not only retain our current programs, but also move forward toward the goal of an exemplary education for all the students of Yorkville School District #115. For if we do not maintain the hard -won programs this district and community has sought for so long, we will begin a devastating backward slide and breaking the hard -won cycle of continuous improvement we have established. As we find ourselves poised on the cusp of explosive growth, we cannot stress enough the importance of our district having the resources to employ quality faculty, administrators and support staff to provide our children with the exemplary education they deserve. To accomplish these lofty goals, we recommend that the Yorkville Community Unit School District #115 seek and pass an education fund referendum. It is our recommendation that the referendum request be placed on the ballot in the spring of 2005 for an amount ranging from $.55 to $30 per $100 of assessed valuation. This Education Fund referendum is to be used to pay for staffing and program needs to fill the proposed buildings so as not to leave us in the same position as nearby districts -- having new buildings that stand empty for lack of staff. If we do not seek, and pass, an education fund referendum, we will face extremely large class sizes in the near future, the likes of which Yorkville has never before seen. We will see frustration on the faces of our faculty as they try in vain to reach each student individually. We will see the loss of our programs in the Arts and Athletics. We will, as parents, take on the role of educator in new and difficult ways, as our children futilely struggle to learn in an environment that is anything but conducive to learning. And we as a district will face the disenfranchisement of our faculty, staff, students and parents. To date our school district has worked to earn the respect and trust of the community in educating our children, not just adequately, but well. If we do not seek, and pass the Educational Fund referendum, we will slowly lose the trust of all those touched by the school district. Trust, once lost, is not easily regained. We leave you with a quote from our predecessors in the proceeding CAC report: "The time to be visionary is now. The time to expand the cycle of continuous improvement is now. We urge you to look to the future today, for if we do not, then we will compromise the dreams of our most valuable resource -our children." Page # 17 11/3/2004 I ' i Citizens' Advisory Committee Facilities Sub Committee Report Fall 2004 1 The Citizens' Advisory Committee met as a whole to check on the progress of District #115 over the past two years and to begin to address the challenges of the near future, particularly the rapid growth and development of the area encompassed by the school district and the expected impact j on the school system. By the end of the first meeting, the large group split to address two components of the educational challenges. Background - Previous Work of the CAC The Citizens' Advisory Committee, in January 2001, presented the Yorkville School District #115 Board of Education a plan based on their research of the area within the school district. The actual growth and enrollments have closely matched the projections of the three years ago. In April 2002, referenda were passed. An intermediate school and an addition to Yorkville High School have been completed — within the budget and on time. Based on the recent decade of improvements to schools and the more recent new construction projects, it is our observation that Yorkville School District has been a good steward of public funds and has paid attention to reaching the goals recommended by the previous committee. 2 I Review of the CAC's "Cornerstones for Future Building" The committee also spent time re- viewing the CAC's "cornerstones for future building nd planning" which were presented in the report of g p g p s ep February 2003. The cornerstones served a guideline in our discussion and in the process of problem solving. The Cornerstones • Every child will receive the same quality education regardless of which building he/ she attends. Similar opportunities will be provided regardless of the building. • Curriculum K — 12 will continue to be articulated both horizontally and vertically throughout the district. • Class sizes should be kept as low as possible within the existing conditions of the district's population. • Focus will be given to the "school within the school" model regardless of the size and grade level configuration. • Transition for students between buildings will be made as smoothly as possible with planning as a priority. 3 Some Challenges to Planning The committee recognizes that future schools need land on which to be built. We did not embrace this part of the solution. The availability of land and its costs will remain with the Board of Education. Furthermore, the committee recognizes the financial limitations of the School District. One such concern is the current available revenue from taxes based on current EAV and its relationship to immediate and future need for borrowing. Another limitation is the "Tax Cap ". Again, we did not take on this part of the challenge, as it belongs with the Board of Education. 4 Our Objective The objective of this committee was to compare projected enrollment to the building capacities and make a recommendation for future building needs. Projection to year 2009 We determined that our investigation should look out five years, to the start of school year 2009 — 2010. The group decided to project five years for the following reasons. 1. If buildings were to be considered, construction will take approximately two years after a successful referendum. 2. Then, upon opening new schools, in approximately two years, and if the projections are fairly accurate, the buildings should be able to accommodate growing enrollments for three more years. 3. To look at a shorter span of time, would very likely put the district in a position for referenda year after year — a scenario we wished to avoid. 4. To look at a longer span of time will make the projections increasingly less certain and less reliable. Summarily, we believe that the district should be proactive to the point in being ahead of aggressive growth, opening schools with room for additional students for three years. Still, we do not want to see buildings sitting half empty. Our comfort level of projection at this point in time, given the available data, is a five -year time frame. 5 Constant Surveillance of Numbers Early in our investigation, we recognized the need for constant and vigilant surveillance of the comparison of actual numbers of students and the projections. The. watch should be on continuously over the next several years as the school district grows. Projection Factors In the process of projection, we looked back at the growth pattern of our district of the past two decades and of neighboring districts over the past j several years. Using the school enrollment data, as well as data from the city and county, we were able to see patterns or trends. In addition, we looked at current projections within our district. The information included previous numbers of permits issued, numbers of currently approved homes in developments, residential developments nearing approval and their projected completion numbers, and the City of Yorkville building projections. (See attached documents.) 6 i I I District 115 Enrollment Projections Based on Residential Growth Estimates School year Enrollment projection % Increase 2004 —2005 3130 (actual) 2005- 3600 15% 2006 - 4175 16% 2'007 - 4885 17% 2008- 5715 17% 2009- 6687 17% Current Capacity of Schools in District #115 3 8 5 0 The Dilemma The school district enrollment is expected to more than double in five years. The six school buildings will most likely reach capacity within two years. Where will we educate 3557 new students? 7 Our recommendation After exploring several different configurations of grade levels and building sizes, we believe the following model should be considered to address the needs of District # 115. • Build two elementary schools (K — 6 th grades), each with a capacity of 650. • Build one intermediate school (4 — 6 th grades), with a capacity of 750. • Build one middle school (7- 8 th grades), with a capacity of 1000. j • Create a high school "campus" (9 -12 grades) using the current Yorkville Middle School (after reconfiguration, a capacity of 1800) 0 Improvements/ renovations to our mid - century schools 8 II' A- � 1 DWI �. + _.., �■ m e M ���- flc'u.� ■■ i■ r.3 y ti,e a '� xt maw if 3 r1 ,x 5 F ...y _ s �. F ' T j ?: k " , i�. T - �- 4 - ?{ -.- (,, - �u - - iC3 'a The Construction Sequence This part of the recommendation is equally important. New schools need to be constructed in relationship to the enrollment projections that will push and possibly overflow the current buildings' capacities. i • One elementary school, K — 6, capacity 650, will need to be open and operational for the fall of 2007. • A new middle school, 7- 8 th grades, capacity 1000, will need to be open and operational for the fall of 2007. • A new intermediate school, 4- 6 capacity 750, will need to be open and operational for the fall of 2008. • Reconfiguration of the old middle school for use as part of the high school campus will need to be completed for the fall of 2008. • One elementary school, K — 6, capacity 650, will need to be open and operational for the fall of 2009. These four new buildings and reconfiguration of one existing school will bring the district's capacity to 6900. 10 Some Upgrades Needed for Existing Schools With a major focus on the "new ", we believe it is important to maintain and upgrade our mid - century buildings (Circle Center Grade School, 1968, and Yorkville Grade School, 1953). These buildings should be brought up -to- date. Modernizing will include removal of old boilers, improvements made to lighting, addressing the H.V.A.C. (Heating, Ventilation, Air Conditioning Systems), and other renovations identified for each building, 11 The Rationale After much study and discussion, we believe the plan as recommended has many advantages. The new elementary schools will have the plus factors of being located at sites scattered throughout the district. Located closer to the attending students' neighborhoods, the travel times will be decreased, and, therefore, more convenient to students and families. Some children will be able to walk to their school. A second intermediate building will be very similar to the size and structure of the recently opened intermediate building; students from the current elementary schools will be stepped into the next school, the new intermediate school(4- 6 th grades) in their cluster. i Students who will be attending the new K — 6 elementary schools will experience fewer transitions with this arrangement. Keeping 6 th grade with the 5 th grade will allow both grades closer development of curriculum as well as co- curricular activities. Because the existing elementary schools (grade level arrangements) will not be affected, the district will not incur expenses due to reconfiguration. Thus, the district will realize a savings by less spending in this regard. The new middle school will experience the pros of a modern facility with adequate space for young adolescent -aged children. With careful planning, the school will maintain the "school within the school" concept. Enhanced curriculum development will occur while continuing the middle school model for two grades. 12 The high school will be able to be creative with its curriculum in the "new" high school campus model. All the facilities currently being used by the high school will remain available in and around the campus — another huge cost savings by not repeating or recreating athletic facilities. The need to build another high school can be re- directed to the next phase of school planning. Trigger Points for Additional Schools Because many indicators point to continued and rapid population growth in District #115, the School Board, Administration, and the Citizen's Advisory Committee all need to be extremely watchful of the current capacities compared to the enrollments, and rate of enrollment growth. The Board, in our opinion, needs to be proactive in staying ahead of growth as much as possible. The projections we used are the best estimate we have at this point in time. If the growth occurs more rapidly, our schools will fill sooner. If it slows, we will have more time before the next phase. If our projections are accurate, the district will need to be engaged in the planning process for additional schools within two years. 13 Conclusion Based on our research, study, and discussion, we recommend that the Board of Education build these schools and make the changes and improvements as stated in this report. We recommend that the Board of Education seek public approval through referendum as soon as possible. "The beginning is the most important part of the work.. " Plato I i 1 14 i Facilities Sub Committee Members Valerie Burd - -- Parent/ Community Member j Asif Dada - -- District Business Manager Anne Engelhardt - -- Community Member Joe Fahey - -- Parent/ School Board Member Bryan Jaffke - -- Parent/ Community Member Ron Kring - -- Community Member Len Larson - -- Parent/ Community Member/ Assistant Principal Pam Milliron - -- Parent/ Community Member Daniel Nicholson - -- Parent/ Community Member Dusty Community Rhodes - -- Parent/ Communi Member Dave Taylor - -- Parent/ Assistant Principal 15 Yorkville CUSD 115 Enrollment Projection and Building Schedule 10/25/04 C: Rfrnd1mpact04 13% School Current Added Lost Total Total In- District Building Construction Construction Year Capacity Capacity Capacity Capacity Enrollment Construction Start Completion 2004 -05 3,850 3,850 3,130 2005 -06 3,850 3,850 3,600 Mid Sch 7 -8 2005 2007 Elem K -6 2005 2007 2006 -07 3,850 3,850 4,175 Elem 4 -6 2006 2008, 2007 -08 3,850 1,650 (600) 4,900 4,885 Old Mid Sch Reconst 2007 2008 Elem K-6 2007 2009 2008 -09 3,850 1,350 6,250 5,716 2009 -10 3,850 650 6,900 6,687 j Local District Growth Oswego Plainfield Kaneland Yorkville 1999-2000 9.02% 16.27% 7.00% 2.78% 2000-2001 9.81% 17.73% 4.00% 3.20% 2001-2002 12.75% 16.07% 4.00% 6.85% 2002-2003 12.29% 18.21% 7.10% 6.73% 2003-2004 12.51% 14.39% 8.61% 9.52% 2004-2005 13.85% 14.67% 9.35% 10.75% YORKVILLE COMMUITY UNIT SCHOOL DISTRICT #115 ENROLLMENT FIGURES FROM 1995 TO 2005 SIXTH D:t ENROLLMENT FIGURES. Year Knd 1't 2 nd 3 4 5 6 7` 8 th 9 th 10 11 12 SpEd* Total ** 95 -96 146 140 128 138 154 154 160 157 168 170 141 153 154 22 1985, 96 -97 138 147 153 138 147 176 160 164 161 186 175 142 148 23 2058. 97 -98 149 138 137 151 146 139 180 158 164 171 188 173 146 22 2062 98 -99 145 149 145 136 164 142 141 181 158 186 178 188 173 28 2114, 99 -00 142 143 160 152 143 172 153 136 189 170 198 176 178 56 2188, 00 -01 151 156 158 170 158 155 193 167 164 199 170 197 181 37 2256 01 -02 171 169 168 166 185 169 169 204 179 197 208 168 194 60 2407, 02-03 185 194 187 184 188 199 188 181 215 209 208 213 173 47 2571, 03 -04 198 214 222 218 200 207 228 213 197 225 227 203 210 62 2824 04 -05 236 236 233 234 261 220 248 245 229 237 236 228 201 86 3130, "Special Education students in the District �"Fitiarc e1of sit illc lu(IC addidollal out of district st udents ft•ont District #115 Year Special Ed.00D * ** Grand Total of District #115 Students (Includes All Studentsl 94-95 41 2155, 95-96 40 2025 96 -97 46 2104 97 -98 42 2104. 98 -99 48 2162. 99 -00 34 2222 00 -01 37 2293. 01 -02 43 2450 02 -03 44 2615. 03 -04 40 2864 04 -05 42 3172, 'Yorkville CUSD #115 Special Education students at out of District facilities 9.04 Yorkville, Illinois Population Projection to 2005 2004 TOTAL 2001 2002 2003 Build 205 Future Name of Development Phase UNITS Build Out 2001 PE Build Out 2002 PE Build Out 2003 PE Out 2004 PE, Build Out, 2005 PE totals Build Out Future PE Sunflower 2 50 10 28 20 55 20 55 0 0 0 0 50 0 0 Sunflower 3 55 0 0 10 28 20 55 25 69 0 0 55 0 0 Fox Highlands 1 123 10 28 25 69 30 83 30 83 28 77 123 0 0 Prairie Gardens 58 0 0 15 41 20 55 23 63 0 0 58 0 0 River's Edge 1 137 0 0 35 96 60 1651 35 96 7 19 137 0 0 River's Edge 2 29 0 0 0 0 0 01 9 25 20 55 29 0 0 Heartland 1 65 16 44 25 69 24 66 0 0 0 0 65 0 0 Heartland 2 78 0 0 0 0 28 77 25 69 25 69 78 0 0 Heartland 3 44 0 0 0 0 20 55 8 22 16 44 44 0 0 Kylyn's Crossing 1 53 53 146 0 0 0 0 0 0 0 0 53 0 0 Kylyn's Crossing 2 58 0 0 35 96 23 63 0 0 0 0 58 0 0 Fox Hill 4 87 31 85 21 58 20 55 15 41 0 0 87 0 0 Fox Hill 5 92 16 44 15 41 15 41 21 58 25 69 92 0 0 White Oak Farms 4 30 14 39 10 28 6 17 0 0 0 0 30 0 0 Woodworth 4 4 0 0 0 0 2 6 2 6 0 0 4 0 0 Cimmeron Ridge 2 6 2 6 2 6 2 6 0 0 0 0 6 0 0 Greenbriar 3 10 0 0 0 0 10 28 0 0 0 0 10 0 0 Country Hills 1 2 0 0 0 0 2 6 0 0 0 0 2 0 0 CounhY Hills 2 85 0 0 0 0 25 69 25 69 35 96 65 0 0 Kylyn's Ridge 1 134 0 0 0 0 30 83 30 83 74 204 134 0 0 Heartland Circle 1 145 0 0 0 0 0 0 70 193 75 206 145 105 289 Langford Lakes 1 62 0 0 0 0 22 61 40 110 0 0 62 0 0 Raintree Village 1 255 0 0 0 0 0 0 115 316 140 385 255 387 1064 Brisben Development 1 132 0 0 0 0 0 0 132 363 0 0 132 0 0 Windett Ridge 1 180 0 0 0 0 0 0 85 234 95 261 180 104 286 WINDETT RIDGE PHASE II (Schedules for Approval Spring 204) 0 0 50 138 130 358 GRANDE RESERVE (Scheduled Approval Summer 2003) 300 825 600 1,650 900 1,750 4,813 KIMBALL HILL (Scheduled Approval Summer 2003) 100 275 125 344 225 220 605 WESTBURY VILLAGE (Scheduled Approval 2003) 125 344 175 481 300 590 1,623 MENARDS RESIDENTIAL (Scheduled Approval Summer 2003) 100 275 175 481 275 167 459 SEXTON DEVELOPMENT (Scheduled Approval Winter 03/04) 0 0 125 344 125 475 1,306 CALEDONIA (Scheduled Approval 2003) 7011 193 125 344 195 22 61 Increased 2 000 1 0ENSUS POPULATION� projected) 6,607 projected I 7,193 projected I 6,235 projected 10,133,proiect d� 11,618 6,189 population population population populatio , population Increased Residents Through Future Developments 1,811 3,781 3,950 10,80 I Total Total I I Building Permits Total Yearly Pop protected 12,044.pro(ected 1 17,310 Total Population Projection Post-2005 2006 800 x3.2 PE 2560 14,178 population population 28,173 f ( I 2007 100 x3.2 PE 3200 17,378 1 J J 208 100 x3.2 PE 3200 20,578 EO C/r ' Cily is aware of additional residential developments 2009 1000 x3.2 PE 3200 23 �.� c which are being prepared for submittal but are not 2010 1000 x3.2 PE 3200 26,978 included in this total arc rdis 9 2 , ALE ,v1 UNITED CITY OF YORKV [L1L1E. Current and Pending Residential Developments Property Owner /Developer Location Types of Units Units Acres Status American Richmond - H. Dickson NE Corner of Galena Rd. and Dickson Rd. Single Family 183 129.87 Concept Plan Design Dailey Meadows (Runge) W of SW Corner of Baseline Rd. Single Family 189 150 Annexation, Zoning, Pmliminary Plan and Rt. 47 Town Homes 153 Approved Bristol Bay N and S of Galena Rd, Single Family 497 597.3 Concept Plan Stage between Rt. 47 and Cannonball Tr. Condominiums 560 Town Homes 967 Calcdonia NW Corner of Rt. 47 and Burlington Single Family 206 85.28 PUD, Annexation Agreements Northern Railroad Tracks, Near F.E. Wheaton Approved Cimarron Ridge SE and SW Corner of Rt. 34 and Single Family 29 40.82 90% Built Out West Cannonball Tr. Duplex 46 Corner Stone W of Rt. 47, N of Greenbriar Rd., Single Family 30 36.75 Final Plat Approved, Under Construction between Sunflower Estates and Prairie Gardens Country Hills S of Rt. 71, W of Southern Corner of Single Family 138 65.6 60% Built Out Rt. 71 and Rt. 126 Duplex 34 Dresden - Michael Morris SW Corner of Fox Rd. and Pavillion Rd. Single Family 130 87.12 Pre- Conferences Fox Highlands E of SE corner of Rt. 47 and Rt. 71 Singlc Family 33 34.71 80% Built Out Town Homes 90 Fox Hill SE Corner of r1damain Rd. and Rt. 34 Single Family 221 34.25 90% Built Out Town Homes 240 Unit 7: Rezone, Amend PUD, Duplex 32 Annex Agreement Approved Fox River Bluff - Inland NE Corner of Highpoint Rd. and Fox. Rd. Single Family 495 302.6 Concept Plan / Pre - Conferences BAO - Revised 8/5/2004 - 4:06 PM - Page 1 r UNITED CIT Y. OF YORK V I1L1L1E, Current and fending Residential Developments Property Owner /Developer Location Types of Units Units Acres Status Grande Reserve N of Rt. 34, E of Pulle Properly Single Family 1324 1,127.30 Final Plats Approved (Hinsdale Nursery), S of Kennedy Rd., Duplex 394 for Units 1 -8 and W of Rickard Dr. Town Homes 632 Under Construction Apartments 300 Grecnbriar W of Rt. 47 Between Fox Road Single Family 152 166 951 ". Built Out and Rt. 71 Duplex 34 Heartland Circle N of Fox River, Immediately E urTeri Ln. Single Family 230 129.546 4% Built Out Immediately W of Tuma Rd. Heartland Subdivision SE Corner of Rt. 34 and McHugh Rd Single Family 186 135.576 85% Built Out Inland Immediately S of corner of Galena Rd. and Single Family 184 119.11 Preliminary Plat Cannonball Tr., E and W of Cannonball Tr. Harry Anderson Farm - S of Rt. 71, between Highpoint Rd. Single Family 363 221.15 Concept Plan Design Kimball Hill Hornes and Pavillion Rd. Konicek Property (No Developer) NE Corner of Galena Rd. and Eldamain Rd. Single Family 439 70 Pre- Conferences Kylyn's Crossing West SW Corner of Faxon Road and Singe Family 111 56.6 92% Built Out West Cannonball Tr. Kylyn's Ridge S of Faxon Rd., W of West Cannonball Tr. Single Fancily 134 70 39% Built Out and Kylyn's Crossing West Longford Lakes Immediately S of Jewel, N of Walnut St., Tmvri Homes 62 13.6 78% 1luilt Out E of Rt. 47, W of Mcl lugh Rd. MeadowBrook - Harris Farm W of NW Corner of Rt. 47 and Rt. 71 Single Family 360 145.42 Pre - Conferences Northgate NE Corner of Galena Rd. and Rt. 47 Town homes 240 60 Annexation/P111D Approved BAO - Revised 8/52004 -4:06 PM - Page 2 UNITED CITY OF YORKVILLE, Current and Pending Residential Developments Property Owner /Developer Location Types of Units Units Acres Status Prairie Gardens W of Rt. 47, between Fox Road and Rt. 71 Senior Homes 56 24.2 75% Built Out (N ofGreenbriar) Sin gle Family 174 142.2 Final Plat Approved Prairie Meadows (Menards) E d Stretching N to b Y Under Construction Kennedy R Rd. . and W to Rl. 47 Multi - family 268 Pulte Homes - Biummel & Garritano NW Corner of Rt. 47 and Galena Rd. Single a m l 639 579.45 Concept Plan Design Town F Sin gle Famil 321 286 Concept Plan, Pulte Homes - (Hinsdale Nursery) Immediately W of Grande Reserve, b Y Preliminary Engineering Review N of Rt. 34 and S of Corner of Bristol Ridge TownTownDom na ry g es 263 Rd. and Cannonball Tr Raintree Village S of Rt. 71 Between Rt. 47 and Rt. 126 Single Family 404 320 Final Plats Units 1.3 Approved (immediately S and surrounding Country Hills) Duplex 238 4% Built Out Under Construction, Reserve at the Fox River Apts. Immediately F, of Jewel, E of Market Place Apartments 132 y5 0% Built Out Dr. and W of McHugh Rd. Single ' River's Edge N of W. Fox St., Immediately Sin 6 Family 166 96.906 58% Built Out W of While Oak Estates Rob Roy Falls E of NE Corner of Rt. 34 and Eldamain Rd., Condominiums 174 270.6 Preliminary Engineering Review N of Fox Hill Town Homes 204 Silver Fox Subdivision S of Fox Rd., E of SG corner of Pavillion Rd Single Family 187 102.7 Concept Plat, and Fox Rd. Stewart Farms SW Comer of Ashley Rd. and 81.126 Single Family 236 193.8 Concept Plan Design Duplex 151 Sin le Family 1.17 65.19 54% Built Out Sunflower Estates NW corner of Rt. 71 and Itt. 47 8 Y Immediately S of Greenbriar e N; BAO - Revised 8/5/2004 - 4:06 PM - Page 3 ti UNITED CITY OF YORKVILLE. Current and Pending Residential Developments Property Owner/Developer Location Types of Units Units Acres status TangleWood - Ray Theis SE Corner of Pox Rd. and Pavillion Rd. Single Family 106 49 Concept Plan Villas at the Preserve W of SW Corner of Rt. 47 and Rt. 71, Duplex 84 23.95 Annexation, Zoning, PUD, Across from Sunflower Estates Prcliminaryy Plan Stage Westbury Village SW Corner of Galena Rd. and Rt. 47 Single Fancily 312 300 Annexation, PUD, Town Homes 618 Prelim. Plan Approved Whispering Meadows N of corner or W. Cannonball Tr and Faxon Single Family 450 75.67 Final Plat Units 1,2 Approved Rd., S of Burlington Northern RR Tracks Under Construction White Oak Estates N of W. Fox St., W of Morgan St. Single Family 87 113.776 95% Built Out Wildwood E of NE corner ofRt. 47 and Rt. 71 Single Family 271 187.769 98% Built Out, Preliminary Plans for Multi - Family 160 More Phases Complete, Build Out TBD Windett Ridge E and SE of corner of Rt. 47 and Legion Single Family 277 163 Final Plat Approved Road, N of Ament Rd. Single Family 141 Concept Plan Sage Under Construction Chally Property - W Corner of Rt. 71 and Pavillion Rd., Stretching Single Family 120 80.12 Concept Plan Design Wyndham Deerpoinl W to and around Pavillion Heights. York Meadows Apartments East side of E. Kendall Dr., Immediately N Apartments 96 10 Complete of Mulhern Ct. Yorkville Senior Apartments W of Rt. 47, S of Greenbriar Rd. N Apartments 50 3.48 PUD Agreement Approved of Sunflower Estates Single Family Total - 9926 Condominium Total - 734 Total Units on Key Eslheated Units Still Multi- Family Total - 428 Town Homes Total - 4108 16843 To Be Constructed Duplex Total - 1013 Senior 11ontes Total - 56 13422 Apartment Total - 578 i BAO - Revised 8/5/2004; 4:06 PM - Page 4 ,ED C,l UNIT CITY OF YOE KVI L L]E J 1 T TL. Current and Pending Residential Developments y LE � 1 0000 9926 - 58.93% 9000- TOTAL UNITS ON KEY - 16,843 8000 -� ESI'IIViATED UNI'T'S S= TO BE CONSTRUCTED - 13.422 7000 --� 6000 5000- 4108 - 24.39% 4000 -- 3000 . F 2000 -� 1013 -6.01% 734 -4.36% o 578 - 3.41 /� 1000 428- 56-0.33% 0 Single Family Town Homes Duplex Condominium Apartment Multi - Family Senior Homes c:y ,