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Library Packet 2018 07-09-18 Agenda Yorkville Public Library Michelle Pfister Meeting Room Board of Trustees July 9, 2018 - 7:00 P.M. 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills Statistics 9. Report of the Library Director 10. City Council Liaison 11. Standing Committees Policy Personnel Finance Community Relations 12. Unfinished Business Update on the Open Meetings Violation Nomination of Officers Update on the Strategic Plan Approve Mission & Values Statement 13. New Business Kendall Arts Guild Fundraising for Library Mural Approve Weblinx Proposal for Web Hosting & Consulting Review of Executive Sessions 14. Executive Session (if needed) 1. For the appointment, employment, compensation, discipline, performance or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15. Adjournment DRAFT Yorkville Public Library Board of Trustees Monday, June 11, 2018, 7:00pm 902 Game Farm Road – Michelle Pfister Meeting Room The meeting was called to order at 7:00pm by President Russ Walter, roll call was taken and a quorum was established. Roll Call: Jason Hedman-yes, Carol LaChance-yes, Wamecca Rodriguez-yes, Russ Walter-yes, Susan Chacon- yes, Darren Crawford-yes, Krista Danis-yes Absent: Theron Garcia Others Present: Elisa Topper-Library Director, Sharyl Iwanski-Circulation Manger, Jennette Weiss-Youth Director, Carol Morris-Friends of the Library, Ryan Forristall of Raintree Village, Dan Chacon, Tony Scott- Kendall County Record, Tyler Bachman-WSPY, Linda Girardi-Beacon News Recognition of Visitors: President Walter recognized the staff and visitors. Amendments to the Agenda: None Minutes: May 14, 2018 and May 22, 2018 Mr. Crawford moved to approve both sets of minutes as presented and Ms. LaChance seconded. Unanimous voice approval. Correspondence: Three pieces of correspondence were mentioned: A letter was received from the State's Attorney's office regarding a resolution to a recent Open Meetings Act violation. A letter was also received from Plano High School which thanked the library for allowing two senior students to volunteer their time. Ms. Topper also noted several numerous newspaper articles in the agenda packet. Public Comment: None Staff Comment: None Report of the Treasurer: Ms. Chacon said it's the first month of the new fiscal year and property taxes have been coming in. Director Topper also had a large bill for Cambria for custodial supplies. Page 1 of 3 Payment of Bills A motion was made by Mr. Hedman and seconded by Ms. Rodriguez to pay the bills as follows: $22,833.59 Accounts Payable $35,729.84 Payroll $58,563.43 Total Roll call: Hedman-yes, LaChance-yes, Rodriguez-yes, Walter-yes, Chacon-yes, Crawford-yes, Danis- yes. Motion carried 7-0. Report of the Library Director: Director Topper presented some highlights from her monthly report: 1. Obtaining additional quotes for carpet cleaning, hope to schedule for a Sunday in August. 2. Got quote for malfunctioning DVD recorder replacement for security camera, will replace later, functioning now. 3. Next strategic planning session scheduled with staff, Jason Hedman will coordinate. 4. Initiated “museum pass” for area attractions such as Brookfield Zoo and others. Must have library card to participate. 5. Staff and Director rotating duties due to vacations and other absences. 6. Reports submitted by Ms. DeBord and Ms. Augustine for recent conference they attended. 7. Seeking quotes for projection system for the meeting room, Friends to purchase for the fall. City Council Liaison No report Standing Committees: Personnel President Walter said the Personnel Committee will meet on on Monday, June 18th at 7pm for resolution of the recent Open Meetings Act violation. Mr. Walter read a statement regarding this violation. (See attached). He referred to a letter in the packet from the State's Attorney for the three necessary steps to resolve this matter. Unfinished Business: Update on the Open Meetings Violation (See above under Standing Committees). Update on the Strategic Plan Trustee Hedman gave an update on the strategic plan meeting with library staff and said great input was received. He re-stated the objectives that had previously been developed by the Board, summarized input from the staff and said they placed great emphasis on technology and safety protocols. Mr. Hedman made a motion to approve the goals as outlined in the Strategic Objectives and Mr. Walter seconded. Unanimous voice vote approval. The staff will meet this week to discuss Mission and Values and it will be brought back to the Board. Approve Daikin Maintenance & Inspection Agreement Daikin has agreed to a one-year contract rather than three years and Ms. Topper discussed the four inspections per year with them. She noted an emergency call was made to Trico last week for cottonwood seeds clogging the filters. Mr. Walter made a motion to move forward with the agreement at $745 per quarter/$2,980 per year for one year and Mr. Crawford seconded. Mr. Hedman said he wants the language for an automatic contract renewal removed. The emergency coverage will not be approved as part of the contract and the contract will be reviewed after one year. Page 2 of 3 Roll call vote: LaChance-yes, Rodriguez-yes, Walter-yes, Chacon-yes, Crawford-yes, Danis-yes, Hedman-yes. Carried 7-0. IGA/City Relations-Open Dialogue Mr. Walter noted city officials were invited to this meeting for dialogue regarding the IGA, however, there was no one in attendance. New Business: Approve Online Reservation System Software & Associated Fees Ms. Topper said this is one of the goals for implementation. The cost would be $795 year with the RAILS discount and would allow patrons to register for programs on line and through a mobile format. She said most libraries have this ability. There would also be a cost for the Weblinx tech to install the software from Demco. Ms. Weiss commented that the patrons will appreciate the on-line program. The Friends have graciously been paying the program costs and families no longer have to come in to pay for materials, etc. Mr. Walter noted an offer from Weblinx for $400 a year was received to host the library website while Go Daddy charges $400 for 10 years. The domain registration expires in 2024. Mr. Topper also said the website has been slow and it was thought that area road construction may have affected this. There was discussion of what has been lagging. Ms. Topper was asked to contact Weblinx regarding a proposal for the cost of optimization and modernization. President Walter moved to approve the purchase of the Demco software at $795 for a year and Mr. Hedman seconded. Roll call: Rodriguez-yes, Walter-yes, Chacon-yes, Crawford-yes, Danis-yes, Hedman-yes, LaChance- yes. Carried 7-0. Water Testing Ms. Topper said Public Works evaluated the water heater regarding the recent brown water. The water heater was emptied and the situation has improved. It was recommended to run the water for 10 minutes each week which Ms. Topper has instructed the custodial staff to do and the city has added the library to their monthly water testing schedule. As a result of this improvement, Ms. Topper said she will not get quotes for remediation at this time. Review the Emergency Procedures and Safety Plan The Policy Committee will hold a meeting to discuss. Nomination of Oficers Mr. Walter noted the current slate of officers and said other nominations can be made at the next meeting as well. Ms. Rodriguez nominated herself as Secretary. It was noted that the Mayoral Board re-appointments have not yet been made. Executive Session: None Adjournment: There was no further business and the meeting was adjourned at 7:49pm on a motion by Mr. Walter and second by Ms. LaChance. Minutes respectfully submitted by Marlys Young, Minute Taker Page 3 of 3 DRAFT Yorkville Public Library Personnel Committee Meeting Monday, June 18, 2018, 7:00pm 902 Game Farm Road – Michelle Pfister Meeting Room The Personnel Committee meeting was called to order at 7:00pm by President Russ Walter. Roll Call: Theron Garcia-present, Carol LaChance-yes, Wamecca Rodriguez-present (arr. 7:06pm), Darren Crawford-present Others Present: Library Board President Russ Walter, Library Director Elisa Topper Recognition of Visitors: No visitors Public Comment: None Approve April 24, 2018 Open Session Minutes: Mr. Walter presented the minutes he prepared for the April 24, 2018 Personnel Committee regular meeting and the Executive Session. That meeting had inadvertently not been posted. He said primarily the meeting was in Executive Session. The State's Attorney asked that the minutes be reviewed for approval. Mr. Walter moved to approve only the April 24th 'Personnel' minutes as presented. Ms. Topper questioned the time of adjournment. Mr. Crawford seconded the motion and there was a unanimous voice vote approval. Approve and Release Eleven Minute Portion of the April 24, 2018 Closed Session Meeting Audio Recording as Advised by the State's Attorney's Office and Minutes of the Same: Ms. Rodriguez arrived at this time. Mr. Walters said the 11-minute portion was spent discussing personnel issues, creating a full-time position for the children's department and identifying someone to help in the children's department. Actions proposed were to take this matter to the Board and to create the position, however, no formal actions were taken at that time. Mr. Walters said that after listening to the recording again, he felt that 3 minutes and 45 seconds should be left in the closed session recording. He had spoken with Ms. Leslie Johnson of the State's Attorney's office about this particular segment and the investigation would have to be re-opened to keep that segment of time closed. Upon Ms. Rodriguez' arrival, it was decided that she should also listen to the segment in question. The meeting was paused at about 7:07pm while she and Mr. Walters relocated to another room to listen to that segment. The meeting resumed at about 7:12pm. He also presented her the minutes approved just prior to her arrival. Mr. Walter said that while the committee was in Executive Session on April 24th, the committee changed topics of discussion 3 times and he said they should have gone in and out of that Session 3 times. He said the closed session portion may have to be changed to 0:00 to 30:00 minutes and release 30:00 to 37:54 minutes as open meeting. Page 1 of 2 Mr. Walters said that all committee members felt that the 3 minutes and 45 seconds in question should be kept as part of the closed session recording. Because of this proposed change, he said the committee could not take further action at this meeting. At this time, Ms. Rodriguez noted the time of adjournment on the minutes approved earlier should be 7:40pm rather than 6:40pm and it was corrected by Mr. Walter. Dependent on the State's Attorney's reply, June 25th was tentatively set as the next meeting to address this matter. Adjournment: There was no further business and the meeting was adjourned at approximately 7:22pm on a motion by Mr. Walter and second by Ms. LaChance. Unanimous voice vote approval. Minutes respectfully submitted by Marlys Young, Minute Taker Eric Weis State’s Attorney Office of the State’s Attorney Kendall County, Illinois Kendall County Courthouse Main: (630) 553-4157 807 W. John St. Fax: (630) 553-4204 Yorkville, IL 60560 June 25, 2018 VIA E-MAIL & U.S. MAIL Yorkville Public Library Board of Trustees c/o Russell Walter, President 902 Game Farm Road Yorkville, Illinois 60560 RE: Yorkville Public Library Board of Trustees, Personnel Committee – April 24, 2018 meeting Dear Yorkville Public Library Board of Trustees: On June 4, 2018, the Kendall County State’s Attorney’s Office (“SAO”) sent you its determination that the Yorkville Public Library Board of Trustees’ Personnel Committee (“Committee”) violated the Illinois Open Meetings Act (“OMA”) during its committee meeting held on April 24, 2018 by failing to post an agenda at least 48 hours prior to the meeting. Because you indicated that you would be releasing a portion of the closed session recording, which began at 26:55 and ended at 37:54, the SAO found that no determination was necessary as to whether the discussion that occurred during this portion of the April 24th closed session was proper. Thereafter, on the evening of June 18, 2018, I received an email from the Yorkville Public Library Board of Trustees President Russ Walter informing me that “[t]he committee members reviewed the conversation from 26:55 to 30:00 and feel that 3:45 minutes should be kept in closed session” and that the Committee was now only willing to release “[t]he remainder of that recording from 30:00 till the end.” In light of the Committee’s decision, the SAO is now required to issue a supplemental determination, which specifically addresses the Committee’s closed session discussion that occurred during its April 24, 2018 meeting. For the reasons set forth below, the SAO has determined the portions of the closed session recording that occurred from 27:53 to 28:17 and from 29:54 to 37:54 were improper discussions for closed session and violated Section 2 of the OMA. DETERMINATION During open session, the Committee made a motion to enter closed session for the purpose of “discussing an employee issue”. Then, in closed session, the Committee cited to “exit review” as the purpose for entering closed session. On May 22, 2018, Mr. Walter sent us a letter on behalf of the Committee informing us that the April 24th closed session was “for OMA section 5 ILCS 120/2(c)(1) to discuss employee issue on an exit interview”. Section 2(c)(1) of the OMA permits public bodies to hold closed meetings to discuss “the appointment, employment, compensation, Yorkville Public Library Board of Trustees June 25, 2018 Page 2 discipline, performance, or dismissal of specific employees of the public body.” 5 ILCS 120/2(c)(1). “[T]he exceptions to the requirement of open meetings are to be strictly construed, extending only to subjects clearly within their scope.” 5 ILCS 120/2(b). See also Henry v. Anderson, 356 Ill. App. 3d 952, 957, 827 N.E.2d 522, 525-26, 292 Ill. Dec. 993, 996 (4th Dist. 2005). We find the portions of the closed session recording from 0:00 to 27:52 and from 28:18 to 29:53 pertained to the employment, performance and dismissal of specific employees of the Yorkville Public Library. Therefore, the Section 2(c)(1) exception was properly applied to these portions of the closed session. As set forth in our June 4, 2018 letter to you, the Committee should re-enter closed session at its next Committee meeting pursuant to 5 ILCS 120/2(c)(1) and adopt the portions of the April 24, 2018 closed session meeting recording which run from 0:00 to 27:52 and from 28:18 to 29:53. (We requested the Committee take this step as no agenda was posted for the April 24th meeting where this closed session discussion occurred.) With respect to the remainder of the closed session discussion (i.e., the discussions that ran from 27:53 to 28:17 and from 29:54 to 37:54 in the closed session recording) were improper discussions held in closed session, which violated the OMA. These portions of the closed session discussed the Yorkville Public Library’s strategic planning, operations/business planning and budgetary issues, which are improper discussions for closed session. See, e.g., Ill. Att’y Gen. Pub. Acc. Op. 12-011, at 3 (issued July 11, 2012) and Ill. Att’y Gen. Pub. Acc. Op. No. 16-013, at 4-5 (issued Dec. 23, 2016). Because these discussions were improperly held in closed session, the SAO requests the Committee remedy this OMA violation by disclosing and making publicly available the portions of the closed session verbatim recording of its April 24, 2018 Committee meeting that occurred from 27:53 to 28:17 and from 29:54 to 37:54. In addition, if the Committee has not already done so, the Committee should also take all of the additional steps set forth in our June 4, 2018 determination letter to remedy the other OMA violations that occurred during the April 24th Committee meeting. Please provide me with written confirmation that the Committee has complied with our requests on or before August 1, 2018. If you have any questions regarding this supplemental determination letter, please feel free to call the undersigned at (630) 553-4157. Sincerely, /s/ Leslie Johnson Leslie Johnson Assistant State’s Attorney Kendall County, Illinois May June July August September October November December January February March April2018 2018 2018 2018 2018 2018 2018 2018 2019 2019 2019 2019Library Operations Old Second $ 367,835 $ 554,412 Building Development FeesOld Second 58,324 66,829 Library Operations IMET * 8,007 8,007 Library Operations Illinois Funds 185,848 186,130 Total: $ 620,014 $ 815,379 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - * RestrictedPAYROLL1ST PAY PERIOD17,762$ $ 20,607 2ND PAY PERIOD17,967 17,988 3RD PAY PERIOD - 18,953 Total 35,730$ 57,548$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of June 30, 2018FISCAL YEAR 2018 June YTD % of FY 2019 Actual Actual Budget Budget YTD Actual % Change LIBRARY OPERATIONS FUND (82) Revenues Property Taxes 633,717$ 752,094$ 51.4% 1,464,606$ 708,705$ 6.12% Intergovernmental Personal Property Replacement Tax -$ 1,059$ 20.2% 5,250$ 909$ 16.49% State Grants - 4,060 31.0% 13,100 - 0.00% Total Intergovernmental -$ 5,119$ 27.9% 18,350$ 909$ 463.03% Library Fines 531$ 1,099$ 12.9% 8,500$ 1,943$ -43.43% Charges for Services Library Subscription Cards 203$ 1,317$ 17.6% 7,500$ 2,038$ -35.37% Copy Fees 350 646 21.5% 3,000 475 36.04% Program Fees - 1 0.1% 1,000 168 -99.40% Total Charges for Services 553$ 1,964$ 17.1% 11,500$ 2,680$ -26.73% Investment Earnings 296$ 587$ 33.6% 1,750$ 266$ 120.93% Reimbursements/Miscellaneous/Transfers In Miscellaneous Reimbursements -$ -$ 0.0% -$ -$ 0.00% Rental Income 150 250 12.5% 2,000 320 -21.88% DVD Rental Income 261 532 19.3% 2,750 378 -95.77% Miscellaneous Income 14 16 0.8% 2,000 151 4669.29% Transfer In 1,764 7,202 28.6% 25,179 7,268 -0.92% Total Miscellaneous & Transfers 2,189$ 7,999$ 25.1% 31,929$ 8,117$ -1.46% Total Revenues and Transfers 637,286$ 768,863$ 50.0% 1,536,635$ 722,621$ 6.40% Expenditures Library Operations 159,264$ 217,625$ 14.1%1,547,989$ 146,659$ 48.39% 50 Salaries 50,571 82,199 19.4% 422,698 91,356 -10.02% 52 Benefits 14,267 35,488 21.4% 166,150 38,408 -7.60% 54 Contractual Services 1,603 7,115 4.9% 145,840 14,752 -51.77% 56 Supplies 4,273 4,273 20.2% 21,200 2,143 0.00% 99 Transfers Out/Debt Service 88,550 88,550 11.2% 792,101 - 0.00% Total Expenditures and Transfers 159,264$ 217,625$ 14.1% 1,547,989$ 146,659$ 48.39% Surplus(Deficit) 478,022$ 551,238$ (11,354)$ 575,962$ *June represents 17% of fiscal year 2019 UNITED CITY OF YORKVILLE STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS For the Month Ending June 30, 2018 * Fiscal Year 2018 For the Month Ending June 30, 2017 % of Fiscal Year 8% 17%Year-to-Date FISCAL YEAR 2019 ACCOUNT NUMBER DESCRIPTION May-18 June-18 Totals BUDGET % of Budget UNITED CITY OF YORKVILLE FISCAL YEAR 2019 BUDGET REPORT For the Month Ending June 30, 2018 LIBRARY OPERATIONS REVENUES Taxes 82-000-40-00-4000 PROPERTY TAXES 54,356 290,990 345,347 672,505 51.35% 82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE 64,021 342,727 406,748 792,101 51.35% Intergovernmental 82-000-41-00-4120 PERSONAL PROPERTY TAX 1,059 - 1,059 5,250 20.17% 82-000-41-00-4170 STATE GRANTS 4,060 - 4,060 13,100 30.99% Fines & Forfeits 82-000-43-00-4330 LIBRARY FINES 569 531 1,099 8,500 12.93% Charges for Service 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 1,114 203 1,317 7,500 17.56% 82-000-44-00-4422 COPY FEES 296 350 646 3,000 21.52% 82-000-44-00-4439 PROGRAM FEES 1 - 1 1,000 0.10% Investment Earnings 82-000-45-00-4500 INVESTMENT EARNINGS 291 296 587 1,750 33.57% Miscellaneous 82-000-48-00-4820 RENTAL INCOME 100 150 250 2,000 12.50% 82-000-48-00-4824 DVD RENTAL INCOME 271 261 532 2,750 19.33% 82-000-48-00-4850 MISCELLANEOUS INCOME 2 14 16 2,000 0.80% Other Financing Sources 82-000-49-00-4901 TRANSFER FROM GENERAL 5,438 1,764 7,202 25,179 28.60% TOTAL REVENUES: LIBRARY 131,577 637,286 768,863 1,536,635 50.04% LIBRARY OPERATIONS EXPENDITURES Salaries & Wages 82-820-50-00-5010 SALARIES & WAGES 16,541 29,552 46,094 226,998 20.31% 82-820-50-00-5015 PART-TIME SALARIES 15,086 21,019 36,105 195,700 18.45% Benefits 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,745 3,171 4,916 24,252 20.27% 82-820-52-00-5214 FICA CONTRIBUTION 2,357 3,806 6,164 31,720 19.43% 82-820-52-00-5216 GROUP HEALTH INSURANCE 10,696 4,960 15,656 79,318 19.74% 82-820-52-00-5222 GROUP LIFE INSURANCE (8) 51 43 328 13.16% 82-820-52-00-5223 DENTAL INSURANCE 876 438 1,314 4,652 28.25% 82-820-52-00-5224 VISION INSURANCE 117 77 194 701 27.68% 82-820-52-00-5230 UNEMPLOYMENT INSURANCE 191 - 191 750 25.52% 82-820-52-00-5231 LIABILITY INSURANCE 5,246 1,764 7,010 24,429 28.70% Contractual Services 82-820-54-00-5412 TRAINING & CONFERENCES 840 29 868 2,500 34.72% 82-820-54-00-5415 TRAVEL & LODGING - 107 107 600 17.84% 82-820-54-00-5426 PUBLISHING & ADVERTISING - - - 2,000 0.00% 82-820-54-00-5440 TELECOMMUNICATIONS - 379 379 5,000 7.58% 82-820-54-00-5452 POSTAGE & SHIPPING - 18 18 500 3.68% 82-820-54-00-5460 DUES & SUBSCRIPTIONS 448 13 461 11,000 4.19% 82-820-54-00-5462 PROFESSIONAL SERVICES 97 416 513 40,000 1.28% 82-820-54-00-5466 LEGAL SERVICES - - - 3,000 0.00% 82-820-54-00-5468 AUTOMATION 2,098 - 2,098 20,000 10.49%82 820 54 00 5468 AUTOMATION 2,098 2,098 20,000 10.49% 82-820-54-00-5480 UTILITIES - 373 373 9,540 3.91% % of Fiscal Year 8% 17%Year-to-Date FISCAL YEAR 2019 ACCOUNT NUMBER DESCRIPTION May-18 June-18 Totals BUDGET % of Budget UNITED CITY OF YORKVILLE FISCAL YEAR 2019 BUDGET REPORT For the Month Ending June 30, 2018 82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 930 268 1,197 50,000 2.39% 82-820-54-00-5498 PAYING AGENT FEES 1,100 - 1,100 1,700 64.71% Supplies 82-820-56-00-5610 OFFICE SUPPLIES - 958 958 8,000 11.97% 82-820-56-00-5620 OPERATING SUPPLIES - 54 54 2,000 2.69% 82-820-56-00-5621 CUSTODIAL SUPPLIES - 1,296 1,296 8,000 16.20% 82-820-56-00-5671 LIBRARY PROGRAMMING - 35 35 1,000 3.49% 82-820-56-00-5675 EMPLOYEE RECOGNITION - - - 200 0.00% 82-820-56-00-5685 DVD'S - 56 56 500 11.24% 82-820-56-00-5686 BOOKS - 1,874 1,874 1,500 124.93% 2006 Bond 82-820-84-00-8000 PRINCIPAL PAYMENT - - - 50,000 0.00% 82-820-84-00-8050 INTEREST PAYMENT - 12,494 12,494 24,988 50.00% 2013 Refunding Bond 82-820-99-00-8000 PRINCIPAL PAYMENT - - - 565,000 0.00% 82-820-99-00-8050 INTEREST PAYMENT - 76,056 76,056 152,113 50.00% TOTAL FUND REVENUES 131,577 637,286 768,863 1,536,635 50.04% TOTAL FUND EXPENDITURES 58,360 159,264 217,625 1,547,989 14.06% FUND SURPLUS (DEFICIT) 73,217 478,022 551,238 (11,354) LIBRARY CAPITAL REVENUES 84-000-42-00-4214 DEVELOPMENT FEES 9,200 14,650 23,850 43,200 55.21% 84-000-45-00-4500 INVESTMENT EARNINGS 2 3 5 10 51.40% TOTAL REVENUES: LIBRARY CAPITAL 9,202 14,653 23,855 43,210 55.21% LIBRARY CAPITAL EXPENDITURES 84-840-54-00-5460 E-BOOK SUBSCRIPTIONS 85 - 85 3,500 2.43% 84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - 15,000 0.00% 84-840-56-00-5683 AUDIO BOOKS - 24 24 1,600 0.00% 84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - 500 0.00% 84-840-56-00-5685 DVD'S - - - 1,500 0.00% 84-840-56-00-5686 BOOKS - 674 674 30,000 2.25% TOTAL FUND REVENUES 9,202 14,653 23,855 43,210 55.21% TOTAL FUND EXPENDITURES 85 698 783 52,100 1.50% FUND SURPLUS (DEFICIT) 9,117 13,955 23,073 (8,890) DATE: 06/19/18UNITED CITY OF YORKVILLETIME: 15:37:05MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900060 FNBO FIRST NATIONAL BANK OMAHA06/25/18062518-A.SIMMONS-A 05/31/18 01 TRIBUNE-ORDINANCE APPROVING88-880-54-00-54621,314.3502 AMENDMENT TO DOWNTOWN TIF** COMMENT **03 KONICA-3/19-4/18 COPY CHARGES 82-820-54-00-54628.6204 KONICA-4/10-5/9 COPY CHARGES01-110-54-00-5430243.5505 KONICA-4/10-5/9 COPY CHARGES01-120-54-00-543081.1906 KONICA-4/10-5/9 COPY CHARGES 01-220-54-00-5430123.9807 KONICA-4/10-5/9 COPY CHARGES 01-210-54-00-5430296.9208 KONICA-4/10-5/9 COPY CHARGES 01-410-54-00-54621.2909 KONICA-4/10-5/9 COPY CHARGES 51-510-54-00-54301.3010 KONICA-4/10-5/9 COPY CHARGES 52-520-54-00-54301.2911 KONICA-4/10-5/9 COPY CHARGES 79-790-54-00-546289.6112 KONICA-4/10-5/9 COPY CHARGES 79-795-54-00-546289.6213 VERIZON-APR 2018 MOBILE PHONES 01-220-54-00-5440335.4514 VERIZON-APR 2018 MOBILE PHONES 01-210-54-00-5440613.6415 VERIZON-APR 2018 MOBILE PHONES 79-795-54-00-544072.9816 VERIZON-APR 2018 MOBILE PHONES 51-510-54-00-5440295.1817 VERIZON-APR 2018 MOBILE PHONES 01-410-54-00-544058.1918 VERIZON-APR 2018 MOBILE PHONES 52-520-54-00-544038.01INVOICE TOTAL:3,665.17 *062518-D.DEBORD-A 05/31/18 01 MENARDS-CHIME, LEAF BAGS,82-820-54-00-549588.5702 STONES, WEED SPRAY** COMMENT **INVOICE TOTAL:88.57 *062518-D.HENNE-A 05/31/18 01 AUTO ZONE-LIGHT01-410-56-00-56403.99INVOICE TOTAL:3.99 *062518-E.DHUSE-A 05/31/18 01 ARAMARK#1591354528-UNIFORMS 01-410-56-00-5600316.8802 ARAMARK#1591354528-UNIFORMS 51-510-56-00-5600472.2903 ARAMARK#1591389119-UNIFORMS 01-410-56-00-560036.0904 ARAMARK#1591380436-UNIFORMS 51-510-56-00-560032.0405 ARAMARK#1591371865-UNIFORMS 52-520-56-00-560032.04INVOICE TOTAL:889.34 *062518-E.TOPPER-A 05/31/18 01 AMAZON-MARKERS82-820-56-00-56107.66INVOICE TOTAL:7.66 *062518-K.LAWRENTZ-A 05/31/18 01 RURAL KING-STRAW BALES51-510-56-00-562027.96INVOICE TOTAL:27.96 *062518-L.HILT-A 05/31/18 01 VERIZON-ARP 2018 INCAR UNITS 01-210-54-00-5440640.31INVOICE TOTAL:640.31 *062518-N.DECKER-A 05/31/18 01 SHRED-IT-04/11/18 ONSITE01-210-54-00-5462160.8402 SHREDDING** COMMENT **FY 18Total for all Highlighted Library Invoices: $ 104.85Page 1 of 11 DATE: 06/19/18UNITED CITY OF YORKVILLETIME: 15:43:13MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900061 FNBO FIRST NATIONAL BANK OMAHA06/25/18062518-A.SIMMONS05/31/18 01 COMCAST-MAY 2018 CABLE01-110-54-00-548021.0402 COMCAST-MAY 2018 CABLE,82-820-54-00-5440379.1303 INTERNET & PHONE** COMMENT **04 COMCAST-04/24-/5/23 INTERNET01-110-54-00-54405.9005 COMCAST-04/24-/5/23 INTERNET 01-220-54-00-54405.9006 COMCAST-04/24-/5/23 INTERNET 01-120-54-00-54403.9307 COMCAST-04/24-/5/23 INTERNET 79-790-54-00-54405.4108 COMCAST-04/24-/5/23 INTERNET 01-210-54-00-544025.5609 COMCAST-04/24-/5/23 INTERNET 79-795-54-00-54405.4110 COMCAST-04/24-/5/23 INTERNET 52-520-54-00-54402.9511 COMCAST-04/24-/5/23 INTERNET 01-410-54-00-54404.9212 COMCAST-04/24-/5/23 INTERNET 51-510-54-00-54404.9213 COMCAST-04/24-/5/23 PHONE & 79-795-54-00-544019.3314 CABLE** COMMENT **15 TRIBUNE-PUBLIUC HEARING90-119-00-00-0011421.0916 OFFICE DEPO-DESK CALENDAR01-120-56-00-561015.79INVOICE TOTAL:921.28 *062518-B.BEHRENS 05/31/18 01 AUTO ZONE-GAS CAP51-510-56-00-562814.69INVOICE TOTAL:14.69 *062518-B.OLSON05/31/18 01 ICMA MEMBERSHIP RENEWAL01-110-54-00-54601,398.00INVOICE TOTAL:1,398.00 *062518-D.DEBORD 05/31/18 01 MENARDS-MULCH, SPRAY82-820-54-00-549537.82INVOICE TOTAL:37.82 *062518-D.HENNE05/31/18 01 IMSA TRAINING MEALS 5/01-5/05 01-410-54-00-5415175.00INVOICE TOTAL:175.00 *062518-E.DHUSE05/31/18 01 AUG 26-29 PW EXPO REGISTRATION 01-410-54-00-5412276.0002 AUG 26-29 PW EXPO REGISTRATION 51-510-54-00-5412276.0003 AUG 26-29 PW EXPO REGISTRATION 52-520-54-00-5412277.0004 NAPA#196409-CARB CHOKE,01-410-56-00-562810.3705 BRAKLEEN** COMMENT **06 NAPA#196306-HYDRAULIC FLUID 79-790-56-00-5640239.9507 NAPA#197831-BATTERY CABLE79-790-56-00-564010.9208 BRUSH, HANDLE** COMMENT **09 NAPA#196745-BATTERY01-410-56-00-562840.82INVOICE TOTAL:1,131.06 *062518-E.TOPPER 05/31/18 01 AMAZON-BULLETIN BOARD PAPER, 82-820-56-00-5610240.0902 CORRECTION TAPE, PRINTER** COMMENT **03 FILAMENTS, DAUBERS, LABELS,** COMMENT **04 WINDOW MARKERS** COMMENT **FY 19Page 2 of 11 DATE: 06/19/18UNITED CITY OF YORKVILLETIME: 15:43:13MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900061 FNBO FIRST NATIONAL BANK OMAHA06/25/18062518-E.TOPPER05/31/18 05 AMAZON-MAGNETIC GEARS82-000-24-00-248038.2406 LAKESHORE-ROOM DIVIDER,82-000-24-00-2480401.3307 ACTIVITY KIT** COMMENT **08 AMAZON-PAPER ROLLS,82-820-56-00-5610717.7809 BATTERIES, TONER CARTRIDGES,** COMMENT **10 DRY ERASE MARKERS, CARDSTOCK** COMMENT **11 AMAZON-POPCORN82-820-56-00-567120.9212 AMAZON PRIME MONTHLY82-820-54-00-546012.9913 MEMBERSHIP** COMMENT **14 AMAZON-BLOCKS, SCISSORS82-000-24-00-248062.1015 AMAZON-RUG, SORTER82-000-24-00-248044.9616 JEWEL-FOOD FOR MEETING82-820-54-00-541228.51INVOICE TOTAL:1,566.92 *062518-E.WILLRETT 05/31/18 01 ICMA MEBERSHIP RENEWAL01-110-54-00-5460786.0002 ILCMA 2018 SUMMER CONFERENCE01-110-54-00-5412200.0003 REGISTRATION-WILLRETT** COMMENT **04 ILCMA MEMBERSHIP RENEWAL01-110-54-00-5460253.50INVOICE TOTAL:1,239.50 *062518-G.GOLINSKI 05/31/18 01 ICSC GLOBAL REAL ESATE01-110-54-00-5415374.5802 CONVENTION TRAVEL EXPENSES -** COMMENT **03 GOLINSKI & ORR** COMMENT **INVOICE TOTAL:374.58 *062518-J.COLLINS 05/31/18 01 AUTO ZONE-TIRE GAUGES01-410-56-00-562816.64INVOICE TOTAL:16.64 *062518-J.DYON05/31/18 01 SAMS-KLEENEX, PAPER TOWEL,CUPS 01-110-56-00-561048.9302 IGFOA-UTILITY BILLING SEMINAR 01-120-54-00-541295.00INVOICE TOTAL:143.93 *062518-J.ENGBERG 05/31/18 01 ADOBE MONTHLY CREATIVE CLOUD 01-220-56-00-563549.99INVOICE TOTAL:49.99 *062518-J.GALAUNER 05/31/18 01 PRINCESS PAICINIC DEPOSIT79-795-56-00-560675.0002 GINGER & SOUL COFFEE WITH79-795-56-00-560694.5003 COUNCIL** COMMENT **04 QUICK SIGNS-BANNERS79-795-56-00-5606216.00INVOICE TOTAL:385.50 *062518-J.SLEEZER 05/31/18 01 O'REILLY-RETURNED SHACKLE KIT 01-410-56-00-5640-16.2402 O'REILLY-SHACKLE KIT01-410-56-00-564044.88INVOICE TOTAL:28.64 *062518-K.BARKSDALE 05/31/18 01 CREDIT FOR CONFERENCE LODGING 01-000-24-00-2440-1,624.70FY 19Page 3 of 11 DATE: 06/19/18UNITED CITY OF YORKVILLETIME: 15:43:13MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900061 FNBO FIRST NATIONAL BANK OMAHA06/25/18062518-R.WRIGHT05/31/18 01 AURORA UNIVERSITY-GOLDSMITH01-210-54-00-54101,608.0002 TUITION-INTRO TO GOV'T** COMMENT **INVOICE TOTAL:1,608.00 *062518-S.AUGUSTINE 05/31/18 01 DOLLAR TREE-PRIZES FOR SUMMER 82-820-56-00-567114.0002 READING BASKETS** COMMENT **INVOICE TOTAL:14.00 *062518-S.IWANSKI05/31/18 01 POSTAGE FOR BOOK CLUB MAILINGS 82-820-54-00-545218.41INVOICE TOTAL:18.41 *062518-S.REDMON 05/31/18 01 AT&T UVERSE-05/24-06/23 TOWN 79-795-54-00-544055.3902 SQAURE PARK SIGN INTERNET** COMMENT **03 JEWEL-BUNS79-795-56-00-560717.3704 WALMART-BUNS79-795-56-00-56077.9205 BLACKBERRY CREEK GOLF DEPOSIT 79-795-56-00-5606500.0006 ARAMARK#1591406443-MATS79-790-56-00-562015.0007 ARAMARK#1591397820-MATS79-790-56-00-562015.0008 ARAMARK#1591389120-MATS79-790-56-00-562015.0009 GOLD MEDAL-BRIDGE & BEECHER 79-795-56-00-56071,736.6510 CONCESSION SUPPLIES AND FOOD** COMMENT **11 KENDALL PRINTING-ENVELOPES79-795-56-00-561030.9012 4IMPRINT-GOLF OUTING BAGS79-795-56-00-5606817.9713 WALMART-BUNS79-795-56-00-560711.8214 JEWEL-BUNS79-795-56-00-560710.4415 WALMART-POPSICLES79-795-56-00-560714.9416 WALMART-CHIPS79-795-56-00-560613.9617 ASCAP-MISIC LICENSE FEE79-795-56-00-560626.28INVOICE TOTAL:3,288.64 *062518-S.REMUS05/31/18 01 THE RIVER RADIO-SUMMER79-795-54-00-54263,500.0002 SOLSTICE ADVERTISING** COMMENT **INVOICE TOTAL:3,500.00 *062518-S.SLEEZER 05/31/18 01 CONTRACTOR BAGS, 21 TRASH CANS 79-790-56-00-56201,653.51INVOICE TOTAL:1,653.51 *062518-T.HOULE05/31/18 01 AMAZON-TRASH BAGS79-790-56-00-562050.9802 CAPACITIVE PROXIMITY SENSOR 79-790-56-00-5640291.00INVOICE TOTAL:341.98 *062518-T.KLINGEL 05/31/18 01 WESTPHAL-REPLACED COMPRESSOR 01-210-54-00-54951,015.7502 AND CHARGED AC SYSTEM,** COMMENT **03 REPLACED TURN SIGNAL BULB** COMMENT **INVOICE TOTAL:1,015.75 *FY 19Total for all Highlighted Library Invoices: $ 2,016.28Page 4 of 11 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 07/05/18UNITED CITY OF YORKVILLETIME: 13:36:13CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 07/09/18CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104536 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC0783087-IN06/11/18 01 BALLAST, LAMPS82-820-56-00-5621363.84INVOICE TOTAL:363.84 *0783608-IN06/12/18 01 LAMPS82-820-56-00-562139.00INVOICE TOTAL:39.00 *CHECK TOTAL:402.84 104537 BAKTAYBAKER & TAYLOR203374659306/04/18 01 BOOKS84-840-56-00-5686533.34INVOICE TOTAL:533.34 *203375258106/04/18 01 BOOKS82-820-56-00-5686943.30INVOICE TOTAL:943.30 *203378516706/19/18 01 BOOKS82-820-56-00-5686398.0802 BOOKS82-000-24-00-2480181.8203 BOOKS84-840-56-00-5686685.47INVOICE TOTAL:1,265.37 *203380579106/25/18 01 BOOKS82-820-56-00-568646.6602 BOOKS84-840-56-00-5686358.90INVOICE TOTAL:405.56 *CHECK TOTAL:3,147.57 104538 DEMCODEMCO, INC.INV0000719806/15/18 01 ANNUAL SUBSCRIPTION RENEWAL 84-840-56-00-5635795.00INVOICE TOTAL:795.00 *CHECK TOTAL:795.00 104539 GREATLKS GREAT LAKES PLUMBING & HEATINGFY 19Page 5 of 11 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 07/05/18UNITED CITY OF YORKVILLETIME: 13:36:13CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 07/09/18CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104539 GREATLKS GREAT LAKES PLUMBING & HEATING1626106/05/18 01 ANNUAL SPRINKLER INSPECTION 82-820-54-00-5495375.00INVOICE TOTAL:375.00 *CHECK TOTAL:375.00 104540 LIBRARYF LIBRARIES FIRST692306/06/18 01 ANNUAL MUSEUM ADVENTURE PASS 82-820-56-00-567175.00INVOICE TOTAL:75.00 *CHECK TOTAL:75.00 104541 MIDWTAPE MIDWEST TAPE9614152905/30/18 01 DVD84-840-56-00-568522.49INVOICE TOTAL:22.49 *9616117006/05/18 01 DVDS84-840-56-00-5685200.15INVOICE TOTAL:200.15 *9617213406/08/18 01 AUDIO BOOKS84-840-56-00-568379.9802 DVDS84-840-56-00-568564.47INVOICE TOTAL:144.45 *9620088306/19/18 01 DVD84-840-56-00-568522.4902 AUDIO BOOKS84-840-56-00-568374.98INVOICE TOTAL:97.47 *CHECK TOTAL:464.56 104542 ORIENTAL ORIENTAL TRADING CO INC690557307-0106/13/18 01 GAMES82-820-56-00-567161.97INVOICE TOTAL:61.97 *CHECK TOTAL:61.97FY 19Page 6 of 11 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 07/05/18UNITED CITY OF YORKVILLETIME: 13:36:13CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 07/09/18CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104543 R0002068 EAST MOLINE PUBLIC LIBRARY06141806/14/18 01 REIMBURSEMENT FOR LOST BOOK 82-820-56-00-568630.00INVOICE TOTAL:30.00 *CHECK TOTAL:30.00 104544 THOMREUT WEST PUBLISHING CORPORATION83836365406/04/18 01 2017 IL COMP STATE BAR V1 & V2 82-820-56-00-568699.88INVOICE TOTAL:99.88 *CHECK TOTAL:99.88 104545 TRICOTRICO MECHANICAL SERVICE GROUP448906/22/18 01 CHECKED UNIT AND CLEANED COILS 82-820-54-00-5495250.00INVOICE TOTAL:250.00 *CHECK TOTAL:250.00 104546 YOUNGMMARLYS J. YOUNG05221806/02/18 01 05/22/18 MEETING MINUTES82-820-54-00-546278.00INVOICE TOTAL:78.00 *CHECK TOTAL:78.00TOTAL AMOUNT PAID:5,779.82FY 19Page 7 of 11 REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION22,153.99$ -$ 22,153.99 2,345.14$ 1,619.37$ 26,118.50$ FINANCE13,107.23 - 13,107.23 1,398.65 987.89 15,493.77$ POLICE113,275.63 1,478.45 114,754.08 643.46 8,387.25 123,784.79$ COMMUNITY DEV.26,001.16 - 26,001.16 2,706.25 1,952.45 30,659.86$ STREETS15,743.12 - 15,743.12 1,576.49 1,153.24 18,472.85$ WATER17,200.29 80.95 17,281.24 1,823.17 1,244.26 20,348.67$ SEWER9,409.43 - 9,409.43 1,008.53 706.14 11,124.10$ PARKS23,983.47 320.56 24,304.03 2,456.06 1,796.68 28,556.77$ RECREATION16,819.14 - 16,819.14 1,523.35 1,265.81 19,608.30$ LIBRARY18,183.97 - 18,183.97 1,063.25 1,359.91 20,607.13$ TOTALS275,877.43$ 1,879.96$ 277,757.39$ 16,544.35$ 20,473.00$ 314,774.74$ TOTAL PAYROLL314,774.74$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYJune 1, 2018Page 8 of 11 REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.808.34$ -$ 808.34$ -$ 61.84$ 870.18$ CLERK583.34 - 583.34 19.34 44.63 647.31TREASURER83.34 - 83.34 8.79 6.36 98.49ALDERMAN4,000.00 - 4,000.00 - 294.97 4,294.97 ADMINISTRATION18,971.29 - 18,971.29 2,001.46 1,370.16 22,342.91 FINANCE10,143.06 - 10,143.06 1,070.10 749.69 11,962.85 POLICE111,305.37 6,797.87 118,103.24 643.46 8,609.01 127,355.71 COMMUNITY DEV.16,796.62 - 16,796.62 1,717.92 1,236.84 19,751.38 STREETS15,905.28 - 15,905.28 1,483.88 1,165.65 18,554.81 WATER16,538.48 392.56 16,931.04 1,647.39 1,221.87 19,800.30 SEWER8,604.63 - 8,604.63 907.80 633.10 10,145.53 PARKS21,032.88 290.93 21,323.81 2,004.14 1,561.04 24,888.99 RECREATION15,748.18 - 15,748.18 1,344.60 1,170.48 18,263.26 LIBRARY15,765.18 - 15,765.18 1,047.75 1,174.86 17,987.79 TOTALS256,285.99$ 7,481.36$ 263,767.35$ 13,896.63$ 19,300.50$ 296,964.48$ TOTAL PAYROLL296,964.48$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYJune 15, 2018Page 9 of 11 REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION18,971.28$ -$ 18,971.28 2,001.46$ 1,415.78$ 22,388.52$ FINANCE10,143.03 - 10,143.03 1,070.10 771.28 11,984.41$ POLICE107,257.07 2,674.39 109,931.46 643.46 8,330.63 118,905.55$ COMMUNITY DEV.16,796.62 - 16,796.62 1,717.92 1,267.80 19,782.34$ STREETS19,205.72 - 19,205.72 1,773.00 1,467.16 22,445.88$ WATER15,602.48 94.66 15,697.14 1,615.96 1,191.51 18,504.61$ SEWER8,604.60 - 8,604.60 907.80 656.72 10,169.12$ PARKS20,808.84 467.65 21,276.49 2,012.99 1,627.63 24,917.11$ RECREATION17,109.67 - 17,109.67 1,344.60 1,308.88 19,763.15$ LIBRARY16,622.00 - 16,622.00 1,059.62 1,271.59 18,953.21$ TOTALS251,121.31$ 3,236.70$ 254,358.01$ 14,146.91$ 19,308.98$ 287,813.90$ TOTAL PAYROLL287,813.90$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYJune 29, 2018Page 10 of 11 Library CC Check Register FY18 (Page 1)06/25/2018 $104.85 Library CC Check Register FY19 (Pages 2 ‐ 4)06/25/2018 $2,016.28 Library Check Register FY19 (Pages 5 ‐ 7)07/09/2018 5,779.82 Lincoln Financial ‐ May 2018 Life Ins 06/12/2018 25.43 Glatfelter Liability Ins. ‐ Installment #6 06/12/2018 865.95 IPRF ‐July 2018 Workers Comp 06/12/2018 898.13 Lincoln Financial ‐June 2018 Life Ins 06/26/2018 25.43 Blue Cross /Blue Shield‐July 2018 Health Ins 06/26/2018 5,531.64 Blue Cross /Blue Shield‐July 2018 Dental Ins 06/26/2018 438.06 Flex ‐ May 2018 HRA Admin Fees 06/26/2018 20.00 Dearborne National ‐ July 2018 Vision Ins 06/26/2018 77.24 Nicor ‐05/02/18‐06/01/18 services 06/26/2018 372.89 TOTAL BILLS PAID: $16,155.72 DATE Bi‐weekly (Page 8)06/01/2018 $20,607.13 Bi‐weekly (Page 9)06/15/2018 17,987.79 Bi‐weekly (Page 10)06/29/2018 18,953.21 TOTAL PAYROLL:$57,548.13 TOTAL DISBURSEMENTS:$73,703.85 FY 2019 PAYROLL YORKVILLE LIBRARY BOARD BILL LIST SUMMARY Monday, July 9, 2018 ACCOUNTS PAYABLE Page 11 of 11 DATE: 07/06/2018 UNITED CITY OF YORKVILLE PAGE: 1TIME: 08:14:19 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2019 ACTIVITY THROUGH FISCAL PERIOD 02PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2018 BEGINNING BALANCE 3,196.04 AP-180514 05/07/2018 01 BOOKS BAKER & TAYLOR 104522 2033598121-19 75.07 05/07/2018 02 BOOKS BAKER & TAYLOR 104522 2033623607-19 13.28 05/07/2018 03 BOOKS BAKER & TAYLOR 104522 2033647543-19 166.30 05/07/2018 04 BOOKS BAKER & TAYLOR 104522 2033663949-19 33.29 05/07/2018 05 BOOKS BAKER & TAYLOR 104522 2033673584-19 24.08 AP-180514VD 05/14/2018 01 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033598121-19 75.07 05/14/2018 02 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033623607-19 13.28 05/14/2018 03 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033647543-19 166.30 05/14/2018 04 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033663949-19 33.29 05/14/2018 05 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033673584-19 24.08 AP-180525M 05/22/2018 11 TARGET-GIFT CARDS, SUPPLIES FIRST NATIONAL BANK 900059 052518-J.WEISS19 108.35 05/22/2018 12 DOLLAR TREE-SUPPLIES FOR FIRST NATIONAL BANK 900059 052518-J.WEISS19 26.35 GJ-180531LB 06/04/2018 08 May 2018 Deposits 1,087.33 AP-80514 05/14/2018 01 BOOKS BAKER & TAYLOR 104522 2033598121-19 75.07 05/14/2018 02 BOOKS BAKER & TAYLOR 104522 2033623607-19 13.28 05/14/2018 03 BOOKS BAKER & TAYLOR 104522 2033647543-19 166.30 05/14/2018 04 BOOKS BAKER & TAYLOR 104522 2033663949-19 33.29 05/14/2018 05 BOOKS BAKER & TAYLOR 104522 2033673584-19 24.08 _________________________________ TOTAL PERIOD 01 ACTIVITY 758.74 1,399.3502 AP-180611 06/05/2018 01 BOOKS BAKER & TAYLOR 104528 2033688375 13.79 06/05/2018 02 BOOKS BAKER & TAYLOR 104528 2033696051 212.34 06/05/2018 03 BOOKS SCHOLASTIC BOOK CLUB 104532 17133293 224.40 06/05/2018 04 BOOK SCHOLASTIC BOOK CLUB 104532 17158684 2.00 AP-180625M 06/19/2018 121 AMAZON-MAGNETIC GEARS FIRST NATIONAL BANK 900061 062518-E.TOPPER 38.24 06/19/2018 122 LAKESHORE-ROOM DIVIDER, FIRST NATIONAL BANK 900061 062518-E.TOPPER 401.33 06/19/2018 123 AMAZON-BLOCKS, SCISSORS FIRST NATIONAL BANK 900061 062518-E.TOPPER 62.10 06/19/2018 124 AMAZON-RUG, SORTER FIRST NATIONAL BANK 900061 062518-E.TOPPER 44.96 GJ-180630LB 07/05/2018 07 June 2018 Deposits 226.40 _________________________________ TOTAL PERIOD 02 ACTIVITY 999.16 226.40 TOTAL ACCOUNT ACTIVITY 1,757.90 1,625.75 ENDING BALANCE 3,063.89 GRAND TOTAL 3,063.89 TOTAL DIFFERENCE 0.00 3,063.89 LIBRARY DIRECTOR REPORT— June, 2018 Facilities Management Obtained a second quote for carpet cleaning. Will ask for at least 2 more and look at scheduling in August. Will bring to the August Board meeting for approval. Hired Olson Roofing to clean the gutters as water was backing up on the roof. Have also asked for proposal for gutter covers and snow bars. Obtained revised contract from Daikin. Had to call Trico for service call for Telecomm Room. Problem was high humidity setting off the alarm. HVAC system (chiller) had a broken part on June 26th causing the library to not have AC. System temporarily fixed till part can be replaced on July 2nd. Met with our copier representative from Konica (6/14/18) to discuss our copiers. Our copiers are over 10 years old and we will need to make plans for replacement as parts are no longer available for our models. On June 15th a locked bicycle was stolen from the bike rack at approximately 4p.m. We then discovered that one of the security cameras was broken. Was able to see young woman on tape but not clear to identify. Police reports filed by bike owner. Defective camera replaced on 7/3/18 and proposal to replace other cameras with a higher resolution is being drafted by the company. Public Relations Article in the Beacon News about our baseball program, “Living Historian discusses women’s baseball league”. Numerous articles in the newspapers about the City Council and the Yorkville Library (see packet for articles). Grants Science books for children and adults are in circulation. Meetings Attended the ALA National Conference in New Orleans, June 22-26, 2018. Conference Report is attached. Met with Darren Crawford and daughter Victoria to discuss her senior project. She is planning on creating a video about the Yorkville Library that will help us to market YPL. Provided her with background literature. Staff We had another successful Strategic Plan meeting to discuss our Mission and Values Statement (6/15/18). On-going manager’s meetings every 2 weeks. Posted a position for Library Clerk and have received a good pool of candidates. Interviews will be the week of June 12th. Library Operations We are now part of the Museum Pass Program and we have family passes for selected museums in the Chicago area at no charge to patrons. Must be a Yorkville card holder. Submitted the Illinois Public Library Annual Report (IPLAR) prior to the June 30th deadline. Prepared the YPL Annual Report 2017-2018 (See attached). Friends Contacting and setting up meetings to obtain proposals for an updated . Projection System to be funded by the group. Recommendations will be made at the August meeting. Programs, Activities Adult Programs Men’s Book Club 8 Friends Meeting 9 Threads and More 12 Creative Writing 9 Lunch Bunch 9 Peaches & Baseball 39 TOTAL ADULT ATTENDANCE 86 Children Programs Drop-In Storytime 12 Tots and Toddlers (2) 44 Read with Paws 12 Book Club (2 programs) (Grades 1-2) 18 Book Club (2 programs) (Grades 3-5) 8 Ice Cream Book Club 7 LEGO Club 12 Morning Read 19 Lap sit 20 Only One You (2) 29 Movies (2) 55 Future Foxes (2) 55 Stories in the Park 70 Sci Tech Wind Tunnel 48 Sci Tech Magnet Table 67 Sci Tech Electricity Table 41 Weird Science (2) 69 Museum Pass Program 15 TOTAL CHILDREN’S ATTENDANCE 601 Passive programs included: Father’s Day Tie Card 53, Bookmarks 138, Straw Rockets 49, Origami 11, and Paper Helicopters 33. TOTAL PARTICIPATION FOR PASSIVE PROGRAMS 284 Computer Use Adult 317 Young Adult 37 Children 50 TOTAL COMPUTER USE 404 Database & E-book Use Omni E-Book 725 243 E-Audio 241 (Users) E-Read IL 31 E-Book Audio 63 27 (Users) Circulation Checkouts 8,021 New Patrons Added 215 New Items Added 398 Teen Volunteers Mikayla Mika, Mark Sanford, Naytona Faedtke, Alexa Roehr, Stella Tejada, Brooklyn Souza, Mikayla Mol, Rachel Robinette, Juleah Richardson, Elizabeth Chacon, Leah English, Alana Sanford, Aiden Karales, Brooke Karales, Bree Weiss, Lexi Mika. Adult Volunteers District 115 Teachers Meeting Room 3 Rental, 14 Programs Proctored Test 1 Patron Count 6510 YORKVILLE STATISTICS FOR FY19 PrairieCat Month All Transactio ns checkouts+ renewals checkouts renewals all holds placed holds filled checkins usage Items lent to other libraries Items borrowed from other libraries Items to Reciprocal Borrowers atYorkville Items added Total items Patrons added Total patrons e-commerce MAY 14,289 6,823 5,832 991 464 1,309 5,693 0 740 1,054 356 662 103 507.05 JUNE 17,811 8,620 8,021 599 401 1,668 7,122 0 822 1,384 342 398 215 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR DATABASE USEAGE FOR FY18 ANCESTRY GALE E-READ IL OMNI OCLC SEARCHES HITS SESSIONS SEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED MAY 69 58 4 19 16 52 20 675 287 231 1 15 8 JUN 31 63 27 725 243 241 1 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR The American Library Annual Conference Ernest N. Morial Convention Center, New Orleans June 22-26, 2018 Elisa F. Topper With over 20, 000 librarians from the United States and other countries, this conference was exciting with top notch speakers and sessions. My flight was delayed out of O’Hare so I was only able to see the last half of Michelle Obama’s Opening Session Speech. She has a new book coming out in the fall but spoke mainly about Reading. This was followed by the Opening of the Exhibits where I met the Librarian of Congress, Carla Hayden. Carla and I worked together at Chicago Public Library 40 years ago and she remembered me. Saturday I attended the preview of Emilio Estevez’s new movie, “The Public” about the Cincinnati Public Library and a group of homeless people that take over the Library on the coldest night of the year when shelters are not available. Estevez plays a librarian in the movie set for release this fall. He captured the essence of Librarianship spot on. A David versus Goliath story for our times that tackles some of the nation’s most challenging issues: homelessness, mental illness, addiction, the militarization of law enforcement; and sets the drama inside a public library. The facilitator for the program was Ryan J. Dowd, Executive Director of the homeless shelter Hesed House in Aurora. His new book, “The Librarian’s Guide to Homelessness” was available for purchase and was a tie-in to the movie. I also attended the Gale lunch that featured information about Career Online High School and four public libraries that are using it successfully: San Diego Public, Largo Public, Gwinnett County Public and Broward County. Then back to the exhibit hall where I met the author, Baptiste Paul of the book, “The Field” and his illustrator, Jacqueline Alcantara. Ms. Alcantara lives in the Chicago area and has agreed to come to our library to speak with staff or the public. They also autographed a copy of the book for the collection. I attended the Speaker Series where actress Sally Field talked about her upcoming book, “In Pieces” about her troubled childhood and how she learned to deal with it by journaling and acting. I continued to collect tote bags and free books to send back to YPL that were mailed on Monday afternoon. I also received a Kore Grow with Me Adjustable Stool (value $124) that will be shipped back to YPL as a promotional from Demco Company. This may be used for Storytime sessions. Sunday I attended the exhibits in the morning and then attended the EBSCO luncheon where new products were presented and discussed. My program, The Art of Asking: Salary Negotiation for Library Workers was in the afternoon and was attended by approximately 150 library workers. I was one of the facilitator for the discussion group following the power point presentation (See attached letter from Committee Chair). Monday I had appointments with vendors. I met with Vox Books. They are the first audio books that live in print books. The permanently attached VOX Reader transforms an ordinary print book into an all-in- one-read-along. There is no need for a computer, tablets or CD’s. These are new children’s books that have a cassette player built into the book. I brought one back to show the Friends as I hope they will help us to purchase a few for the collection. I also met with Digital Library Systems Group (DLSG) to see KIC POD for Patrons. Patrons can scan family photos and memorabilia and use the touch screen to compose and order hardbound books of family memories. They also showed us KIC Study System for K-12 after School Patrons. This may be too costly for our use. I saw a new item called Imagination Playground. It is foam pieces that can be configured into a play area for children. It is very neat looking and I could see it here in the back area of the children’s department to transform children’s minds, bodies and spirits through play. Possibly something that the Friends may fund. I stood in long lines to receive books from vendors as they dismantled their exhibits and gave books away. Then I waited in lines at the Post Office in the Convention Center to mail 2 boxes back to YPL. On Tuesday morning, the closing session was actress Viola Davis speaking about her new children’s book, Corduroy Takes a Bow. Davis celebrates 50 years of the beloved teddy bear with a brand new, classically illustrated picture book. I have attended many ALA Conferences throughout the years as a member and even as an ALA staff member and think that this was one of the better conferences. It was exhausting with trying to absorb as much as I could and yet energizing at the same time as wherever you went you met other librarians and networked throughout the city and the conference center talking about our libraries. Thank you to the Board for supporting my attendance at this conference as I came back invigorated and ready to share ideas with YPL staff. University Libraries/Instructional Design Studio June 28, 2018 Mr. Russell Walter President, Yorkville Public Library Board 902 Game Farm Road Yorkville, IL 60560 Dear Mr. Walter: As Chair of the American Library Association-Allied Professional Association (ALA-APA) Salaries and Status of Library Workers Committee (SSLW), I am writing to thank you on behalf of the Committee for sponsoring Yorkville Library Director Elisa Topper’s attendance at the ALA Annual Conference in New Orleans. The Committee did a break out session on salary negotiation. Thanks to the Yorkville Public Library Board’s generosity, Elisa was able to participate in the session and contribute to its success by providing her negotiation expertise to the Library Science students and professional librarians in attendance. Elisa was one of the first people I called to assist the Committee with the program and her perspective and experience proved invaluable to our audience looking for salary negotiation advice. Again, thank you for your generosity. Sincerely, Julia Eisenstein, MA, MLIS Chair, ALA-APA SSLW Associate Librarian McNichols Campus Library University of Detroit Mercy 4001 W. McNichols Road Detroit, MI 48221-3038 (630) 553-4354 Fax (630) 553-0823 www.yorkville.lib.il.us 902 Game Farm Rd. Yorkville, IL 60560 Library Board of Trustees Russell Walter Carol LaChance Susan Chacon Wamecca Rodriguez Jason Hedman Darren Crawford Krista Danis Theron Garcia Elisa F. Topper - Library Director Memorials and Gifts FY 2018 Beg Balance 3,077.05 Receipts 9,973.21 Disbursements (9,854.22) FY 2018 Ending Balance $ 3,196.04 Current library statistics, information, and financial budget. YORKVILLE PUBLIC LIBRARY ANNUAL REPORT 2017-2018 Library Operations Reserve $335,072 Library Statistics Total patron visits 68,400 Number of patron library cards 6,481 Program attendance for: Children's 3,933 Young Adult's 160 Adult's 1,152 Total program attendance 5,245 Resources Owned: Books 58,230 DVD's 2,875 Audio Recordings 1,996 Sheet music 1,252 Magazine Sub. 82 Kendall Co. Record on Microfilm 160 Illinois US Census on Microfilm 18 Newspaper Sub. 4 Items checked out by patrons 80,005 Items borrowed from other libraries for our patrons 14,020 Items loaned to other libraries from our collection 8,206 New items added this fiscal year 4,691 Access to E-Books 68,400 Access to E-Audio Recordings 12,765 Circulation of electronic materials 11,432 Library Debt Service Outstanding at 4/30/2018 G.O. Bonds 2006 525,000 Refi Bond Bonds 2013 4,510,000 Total $ 5,035,000 Library Revenues* Property Taxes - Library Operations $ 644,025 Property Taxes - Library Debt Service 758,634 PPRT 4,798 State Grants 13,138 Development Fees 100,484 Library Fines 9,922 Subscription Cards 8,040 Copy & Program Fees 4,710 Investment Earnings 5,439 Rental Income 1,806 DVD Rental Income 2,842 Miscellaneous Income 1,877 Transfer In 23,775 Total Library Revenues $1,580,181 Library Expenditures* Salaries $ 403,032 Benefits 148,184 Contractual Services 131,645 Supplies 13,222 Computer Equip & Software * * 7,367 DVD's / CD’s * * 3,101 Books/EBooks/Audio Books * * 49,427 Debt Service - 2005B 77,363 Debt Service - 2006 683,033 Total Library Expenditures $ 1,520,344 Surplus (Defecit) $ 59,838 Beginning Fund Balance $ 508,961 Ending Fund Balance $ 568,799 * Cash Basis ** Paid for by Development Fees STAFF INPUT ON MISSION AND VALUES STATEMENTS FRIDAY, June 15, 2018 Mission Statement: We are guides to nurture a love of reading, and lifelong learning. We provide access to support and resources that will entertain, inspire, inform and foster a sense of community in all patrons. VALUES 1. We operate with integrity and respect privacy. 2. We are committed to serving all patrons. 3. We have a positive, engaging attitude. 4. We protect intellectual freedom and fair & equitable access for all. 5. We value teamwork, helpfulness and friendliness. Weblinx Incorporated p 630.551.0334 165 Kirkland Circle f 630.551.0353 Oswego, IL 60543 Weblinx, Inc. Page 1 of 2 Work Order Yorkville Public Library PROJECT: Various Website/ Hosting Updates DATE OF REQUEST: 6-28-2018 REQUISITION #: REQUESTED BY: Shelley Augustine Description: 1) Integrate Demco (Evanced) Calendar on Current Website – Swap out home page feed with a feed from Demco/Evanced and link to the external site for the full calendar and event registration. 2 hours @ $125/hour = $250. 2) Re-Skin / Refresh the Current Website – Provide a more modern look for the YPL website to accommodate wider displays and newer mobile devices. Update all systems and provide SEO refresh while migrating content to the new site. 42 hours @ $100/hour = $4,200. 3) Website Hosting Transfer – Move the YPL site from GoDaddy to Weblinx Linux Platinum hosting plan. Hosting plan to include: 5 GB disk space, 20 GB monthly data transfer, 100 POP3 email accounts, SSL certificate site encryption. $300/year (web hosting) + $300 (website move) = $600. TOTAL: $5,050 APPROVED NOT APPROVED COMMENTS: AUTHORIZATION/CLIENT: ____________________________DATE:__________________ AUTHORIZATION/WEBLINX:___________________________DATE:__________________ Weblinx Incorporated p 630.551.0334 165 Kirkland Circle f 630.551.0353 Oswego, IL 60543 Weblinx, Inc. Page 2 of 2 Terms and Conditions  Payment. Weblinx will invoice Yorkville Public Library in the amount of $2,525 to initiate the work. The remaining balance of $2,525 will be invoiced upon completion of the work. Payments shall be made payable to Weblinx, Inc.  Default of Payment. In the event of default of payment, customer agrees to pay all cost of collection, including a reasonable attorney’s fees. Venue for litigation arising between the parties to enforce the terms of this agreement shall be fixed in the 16th Judicial Circuit, Kendall County, Illinois.  Deliverable Ownership. Yorkville Public Library will own all rights to the content and source code of the website.  Work. The work defined within this work order will be performed by Weblinx employees. Weblinx will take responsibility for the quality and timeliness of the work produced.  Expiration. There is a 30-day rate lock on this agreement, from the date indicated above. After this period of time, Weblinx has the right to alter fees based on the going rates for service.  Hold Harmless / Indemnification. The customer agrees it will indemnify and hold harmless Weblinx, Incorporated from and against all losses, claims, suits or other legal expenses of any nature imposed upon or brought against them by reason of any act of omission by customer/client or its agent or employees in the course of performing the work of providing the services that are the subject of this contract. Any losses will be limited to the amount of the work order/proposal.