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Library Minutes 2018 06-18-18 Personnel CommitteePage 1 of 2 APPROVED 7/9/18 Yorkville Public Library Personnel Committee Meeting Monday, June 18, 2018, 7:00pm 902 Game Farm Road – Michelle Pfister Meeting Room The Personnel Committee meeting was called to order at 7:00pm by President Russ Walter. Roll Call: Theron Garcia-present, Carol LaChance-yes, Wamecca Rodriguez-present (arr. 7:06pm), Darren Crawford-present Others Present: Library Board President Russ Walter, Library Director Elisa Topper Recognition of Visitors: No visitors Public Comment: None Approve April 24, 2018 Open Session Minutes: Mr. Walter presented the minutes he prepared for the April 24, 2018 Personnel Committee regular meeting and the Executive Session. That meeting had inadvertently not been posted. He said primarily the meeting was in Executive Session. The State's Attorney asked that the minutes be reviewed for approval. Mr. Walter moved to approve only the April 24th 'Personnel' minutes as presented. Ms. Topper questioned the time of adjournment. Mr. Crawford seconded the motion and there was a unanimous voice vote approval. Approve and Release Eleven Minute Portion of the April 24, 2018 Closed Session Meeting Audio Recording as Advised by the State's Attorney's Office and Minutes of the Same: Ms. Rodriguez arrived at this time. Mr. Walters said the 11-minute portion was spent discussing personnel issues, creating a full-time position for the children's department and identifying someone to help in the children's department. Actions proposed were to take this matter to the Board and to create the position, however, no formal actions were taken at that time. Mr. Walters said that after listening to the recording again, he felt that 3 minutes and 45 seconds should be left in the closed session recording. He had spoken with Ms. Leslie Johnson of the State's Attorney's office about this particular segment and the investigation would have to be re-opened to keep that segment of time closed. Upon Ms. Rodriguez' arrival, it was decided that she should also listen to the segment in question. The meeting was paused at about 7:07pm while she and Mr. Walters relocated to another room to listen to that segment. The meeting resumed at about 7:12pm. He also presented her the minutes approved just prior to her arrival. Mr. Walter said that while the committee was in Executive Session on April 24th, the committee changed topics of discussion 3 times and he said they should have gone in and out of that Session 3 times. He said the closed session portion may have to be changed to 0:00 to 30:00 minutes and release 30:00 to 37:54 minutes as open meeting. Page 2 of 2 Mr. Walters said that all committee members felt that the 3 minutes and 45 seconds in question should be kept as part of the closed session recording. Because of this proposed change, he said the committee could not take further action at this meeting. At this time, Ms. Rodriguez noted the time of adjournment on the minutes approved earlier should be 7:40pm rather than 6:40pm and it was corrected by Mr. Walter. Dependent on the State's Attorney's reply, June 25th was tentatively set as the next meeting to address this matter. Adjournment: There was no further business and the meeting was adjourned at approximately 7:22pm on a motion by Mr. Walter and second by Ms. LaChance. Unanimous voice vote approval. Minutes respectfully submitted by Marlys Young, Minute Taker