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City Council Minutes 2018 06-12-18 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKV ILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,JUNE 12,2018 Mayor Golinski called the meeting to order at 7:00 p.m.and led the Council in the Pledge of Allegiance. City Clerk Warren called the roll. Ward I Koch Present (Arrived at 7:05) Colosimo Present Ward II Milschewski Present Plocher Present Ward III Frieders Present Funkhouser Present Ward IV Tarulis Present Hernandez Present Also present: City Clerk Warren,City Attorney Orr,City Administrator Olson,Police Chief Hart,Deputy Chief of Police Klingel,Public Works Director Dhuse,Finance Director Fredrickson,EEI Engineer Morrison,Community Development Director Barksdale-Noble,Building Code Official Ratos,Director of Parks and Recreation Evans,Assistant City Administrator Willrett QUORUM A quorum was established. AMENDMENTS TO THE AGENDA Mayor Golinski requested that the Park Board discussion be moved up to right after citizen comments. Amendment approved unanimously by a viva voce vote. PRESENTATIONS None. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. ADMINISTRATION COMMITTEE REPORT Park Board (ADM 2018-46) Alderman Funkhouser Addressed the council with discussion about the future of the Yorkville park board.Alderman Frieders spoke in favor of keeping the Park Board.The Park Board is made up as volunteers as well as elected officials.It provides a valuable service by addressing issues that the aldermen may not have the time to investigate.He would be in favor of changing the frequency that the board meets to bi-monthly or even on an as needed basis.Alderman Koch seconded what Alderman Frieders said and added a number of the meetings were canceled only because of a lack of agenda items and not because the board members weren't showing up.Alderman Funkhouser agrees that there is merit to the points made so far and there was no intent to make any decisions tonight only wanted to have a discussion about the participation level across all the boards and possible consolidation.Maybe frequency of the meetings should be reviewed.Alderman Frieders re-reiterated that the meeting should be held bi- monthly.He questioned what the process would be to make that happen. City Administrator Olson said the meeting schedules are determined by the board itself.Alderman Tarulis stated that if the Park Board does not have enough to do then could the scope of that committee be expanded.Mayor Golinski would be in favor of expanding the committee's scope.He spoke of a time when he was on the Park Board and how it was so busy they were meeting even more often than scheduled.He recommends the board sit down and talk about any other areas they might like to address.Amy Cesich spoke in favor of meeting less frequently but feels Alderman Funkhouser should probably have spoken with several of the aldermen on the Park Board committee or even come to the meetings to see what goes on.Alderman Funkhouser stated this issue was brought up because it was being discussed in the Admin Committee meetings. Another lady from the audience stated that the Park Board committee took upon themselves to just have the meetings as needed.Mayor Golinski closed the discussion, since there were no other comments. CONSENT AGENDA The Minutes of the Regular Meeting of the City Council—June 12,2018—Page 2 of 4 1. Ordinance 2018-33 Clarifying the Requirements for Microblading Establishments—authorize the Mayor and City Clerk to execute(EDC 2018-47) Mayor Golinski entertained a motion to approve the consent agenda. So moved by Alderman Colosimo; seconded by Alderman Frieders. Motion approved by a roll call vote.Ayes-8 Nays-0 Colosimo-aye,Milschewski-aye,Tarulis-aye,Frieders-aye, Funkhouser-aye,Koch-aye,Hernandez-aye,Plocher-aye MINUTES FOR APPROVAL 1. Minutes of the Regular City Council—May 22,2018 Mayor Golinski entertained a motion to approve the minutes of the regular City Council minutes for May 22,2018. So moved by Alderman Hernandez; seconded by Alderman Koch. Minutes approved unanimously by a viva voce vote BILLS FOR PAYMENT Mayor Golinski stated that the bills were$880,232.11. REPORTS MAYOR'S REPORT Proclamation for Children's Day (CC 2018-29) Mayor Golinski read the proclamation for Children's Day,which came from John Ross ,the president of Kiwanis,in Aurora. Ordinance 2018-34 Authorizing the Second Amendment to the Annual Budget for Fiscal Year Commencing on May 1,2018 and Ending on April 30,2019(Purchase New Police Vehicles) (CC 2018-30) Mayor Golinski entertained a motion to approve an ordinance authorizing the second amendment to the annual budget for fiscal year commencing on May 1,2018 and ending on April 30,2019 and authorize the Mayor and City Clerk to execute. So moved by Alderman Tarulis; seconded by Alderman Frieders Alderman Funkhouser wanted to know the purpose for acquiring additional vehicles. City Administrator Olson stated the agenda item is to address the squad car replacement policy and for discussion is to amend the budget to include line items for replacement vehicles.The actual purchase of any vehicles would have to be approved by the Council at a later date.Alderman Funkhouser wanted clarification that the current budget allows for purchase of one vehicle and the request is to increase it to three vehicles.City Administrator Olson stated that is correct.The council Members and City Administrator Olson discussed the values for the amended budget.Alderman Funkhouser asked for the rationale behind the purchase of three vehicles now.City Administrator Olson stated that currently one of the police vehicles is not operational.The second vehicle was authorized by the budget,and the third is recommended because the City sees an additional funding available in the budget.Police Chief Hart Commented that the vehicles preferred are in limited supply and will not be an option with the next year's model.City Administrator Olson discuss the accounting entries related to the purchase of the vehicles in the budget.Alderman Funkhouser questioned the bidding process for the purchase of police vehicles.Police Chief Hart and City Administrator Olson explained the State bidding process.Mayor Golinski agrees with going with the State vehicle bid process.The Council discussed the details of the Police vehicles in question. Mayor Golinski called for a roll call for the budget amendment. Motion approved by a roll call vote.Ayes-8 Nays-0 Milschewski-aye,Hernandez-aye,Koch-aye,Plocher-aye, Frieders-aye,Tarulis-aye,Colosimo-aye,Funkhouser-aye Discussion of Options for Old Jail (ADM 2018-30) Mayor Golinski stated that the Admin Committee wants the Council to discuss the status of the old jail. City Administrator Olson discussed the Admin Committee option of reaching out to the county for a joint RFP(partial or full)or RFI and direction from the Council.Alderman Colosimo does not see any need to reach out to the County and any delay associated with that.He feels despite the historical value the building has no structural integrity and should be taken down.He also stated that using City tax dollars to restore it to its original condition would be a waste.City Administrator Olson stated that the RFP for partial or complete destruction has already been completed by his staff.Alderman Funkhouser is in favor of full demolition and would like to see that property developed.He is still in favor of reaching out to the The Minutes of the Regular Meeting of the City Council—June 12,2018—Page 3 of 4 County to see if there is potential for a partnership for developing it together.Alderman Frieders agrees with Alderman Funkhouser.Mayor Golinski feels the building should come down.Alderman Plocher would like to move forward with full and partial RFP and reach out to the developer who showed interest in the property.Alderman Frieders believes the most cost-effective option is to tear it completely down. Alderman Colosimo stated that the bare minimum cost including a partial tear down would be$250,000. He does not feel that cost is worth it and therefore he is not in favor of a partial tear down.Mayor Golinski asked City Administrator Olson what he needs from the Council. City Administrator Olson stated he needs direction from the Council on whether to pursue working with the County.Alderman Frieders suggested giving the building to the County and letting the City control the TIF.The Council members continued to discuss the options for the jail.Mayor Golinski asked for a consensus for recommending full demolition. City Administrator Olson reminded the Council that the RFP for partial demolition is complete.Alderman Milschewski recommends moving forward with the RFP and if someone becomes interested in an RFI the City can always entertain that option.Alderman Frieders stated that over the past six years no one has shown any genuine interest in investing in this property and doesn't understand why the City would spend money to only sell the jail in an as-is condition.Alderman Milschewski who stated it couldn't hurt to do an RFI as a last ditch effort. City Attorney Orr stated if there is an RFI there must be a value determined for the property. City Administrator Olson stated the building could be put up for sale under sealed bid and the City would determine the minimum selling price stating that it is part of the TIF district.The Council members continued to discuss the value of the property and its potential use.Mayor Golinski took a consensus for how to move forward with the jail.City Administrator Olson stated that the consensus was to proceed with the RFP either partial or full and this process should be ready in approximately two weeks. PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT CONBMTEE REPORT Ordinance 2018-35 Amending the Requirements in the Yorkville Subdivision Control Ordinance Regarding Escrow Deposits for Engineering Review Fees (EDC 2018-15) Alderman Koch made a motion to approve an ordinance amending the requirements in the Yorkville subdivision control ordinance regarding escrow deposits for engineering review fees and authorize the Mayor and City Clerk to execute; seconded by Alderman Frieders. n Alderman Frieders stated this was at two different committee meetings and a City Council meeting.He feels that this has given the developers ample opportunity for input. Motion approved by a roll call vote.Ayes-8 Nays-0 Koch-aye,Plocher-aye,Frieders-aye,Tarulis-aye, Colosimo-aye,Funkhouser-aye,Milschewski-aye,Hernandez-aye PUBLIC SAFETY COMMITTEE REPORT No report. PARK BOARD No report. PLANNING AND ZONING COMMISSION No report. CITY COUNCEL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY&LIAISON REPORT n National Suicide Prevention Awareness Month Proclamation Project Alderman Frieders gave an update on the National Suicide Prevention Awareness Month Proclamation Project.He stated that over 1,641 emails were sent out. So far there have been 92 municipalities in 4 counties in 5 different states that have adopted or will be adopting the proclamation before September 2018 to hold September as the National Suicide Prevention month.He thanked every person that has contacted him and figured how to contact the persons elected official. Summer Solstice Alderman Frieders stated that next weekend is Summer Solstice,June 22 and 23,2018.He gave the schedule of events. The Minutes of the Reaular Meetina of the City Council—June 12,2018—Page 4 of 4 Raging Waves Alderman Frieders stated that this Thursday Raging Waves will be showing the movie Moana and will have bounce houses and a D.J. Crusade Burger Bar Alderman Frieders stated that Crusade Burger Bar will be turning two on June 20,2018. Crusade Burger Bar is hoping for 20,000 followers on Face book. WSPY Alderman Frieders congratulated Tyler Bachman on his awards at WSPY last week. STAFF REPORT City Administrator Olson stated that on June 22nd there is the second public comment session on the downtown overlay district drawings during Summer Solstice. ADDITIONAL BUSINESS None. EXECUTIVE SESSION Mayor Golinski entertained a motion to go into Executive Session for the purpose of 1. For the discussion of minutes of meetings lawfully closed under the Open Meetings Act,whether for purposes of approval by the body of the minutes or semi-annual review of the minutes 2. Personnel 3. Litigation So moved by Alderman Frieders; seconded by Alderman Koch. Motion approved by a roll call vote.Ayes-8 Nays-0 Tarulis-aye,Milschewski-aye,Colosimo-aye,Plocher-aye, Hernandez-aye,Koch-aye,Funkhouser-aye,Frieders-aye The City Council entered Executive Session at 8:00 p.m. The City Council returned to regular session at 8:16 p.m. n CITIZEN COMMENTS Johanna Byram spoke concerning the old jail and the National Historical Registry.There are several jails around the country that are identical to the old jail and there are many parts of it, specifically the bricks, that could be of value. Lisa Wolancevich, from the second ward, stated that she is part of a not-for profit that has interest in saving the jail. She urges the Council to reconsider its opinion about demolition and mentioned a team of people who are ready to help in restoration. She gave a brief history of the jail. She asked everyone to look at a Facebook site called Go Directly to Jail for more information. She presented the key and photos from inside of the jail. She said that the State of Illinois is ready to put it on the National Registry.There are tax credits available to the City if it remains. Carol Sheeley spoke concerning a proposed plaque and monument commemorating the original purposed northern boundary for Illinois to be built in the Town square. She presented the Council members a pamphlet showing optional locations for the monument. She thanked Alderman Milschewski and Alderman Koch for speaking to her at the Farmers Market. She feels that building a monument at the Town Square would take up valuable property and take away from those who use the park. She asked the Council to please reconsider the decision for placing the plaque at the purposed location. Susan Pritzer spoke in favor of changing the purposed location for the plaque. The Mayor and Council members discussed the current purposed location and alternative locations for the monument as well as speaking again about the old jail. ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 8:40 p.m. Minutes submitte y: 'B'eth Warren �'� City Clerk,City of Yorkville,Illinois 3 ��/i.• .i � -moi � -� �--i � �i � -� � -i � �� � -� � -� ��-i �--� � �►� �/�i/i.r.►---.......--i••.....—�—.w....--�.......—��.....u—moi.......—�—.. .—�—. ...—��....��i.......—�—.......���. ►�\\\\\ •/��/���uq���• a r�1�•aun•��•unr.y��• ruin��•nuu•��•n.rn•�1•mun•��•aun���pun.r•��•uu.•�1•uuu•���o..►�\11���E ..• �•i ••• u• i.• •.• •.• •.• u• u• •.• •.• •�.•. �� ::�;•;. 1------------:,-1!2_ ?ilk:r_: .�1!T�1�:.�.���1!?�1���-.,�Z! 4"'1II►IIS ,:•=poll II►Il���..% § UNITED CITY OF YORKVILLE '.���IIII IIIl1`�ll�' 97 i f"V i���1►II I1I11�+►1���; a WHEREAS, that all children are created equal: that they are endowed by their ;�!�1.11l►I► IIiJr •�; C •e�ii) �►,,�-; , Creator with certain unalienable rights; and ;;�,��� Illll�ili;�� ° �������►I►II WHEREAS, the children are the highest priority of our city; and tilly i ll�ll WHEREAS the children are the future of the United City of Yorkville; and � � -•111111 WHEREAS ..'-•�'�A (► ,,:.;, e , it is especially important that the citizens of our city be aware of the .,•.,,►1' ' 11►1'1'1 9 :�%i'1'1�11 II►�b'=' , needs of our children; and -��l�l►I ►,•►�• • > WHEREAS, all citizens of our city are promoting a safe and healthy environment -.•,1 for our children; and ►-.1 11 D►��.�, ; ►►,� :; ; WHEREAS, during the month of June, all citizens of the United City of Yorkville (Illl�h% g p ��111 should unite in aiding to further the cause of hope for our children. .-_III►I 111►1�.�• ` �•'��(l NOW, THEREFORE, I, Gary J. Golinski, Mayor of the United City of Yorkville, �!%•L��II 1111111��..j do hereby proclaim, the second Sunday in June, Sunday, June 10, 2018 as ��III 1►1;�-%' d jl' �! ccill 1.► _ Children's Day" in the United City of Yorkville, and urge the entire community .►II ll�►l� to come together to participate in giving faith, hope, love, and commitment to our .!%•l'�11 VIII ll�i children. '♦��;/�j►1I I 1 I Dated this 12th day of June, 2018, A.D. 'Ij,�11111 41l. 11�1.:• I�1�III I I I Gary J olinski, Mayor - I I N►l��:i; '��'I'�ill •� �il 1h ... 1Iti ... 1IL REGULAR CITY COUNCIL MEETING June 12, 2018 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: I, /`D ee Ley ,Tlry\ 32 ll2C DD 1 -- �� REGULAR CITY COUNCIL MEETING Public Comment June 12, 2018 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: J a (!6s ,c5