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Public Works Minutes 2018 06-19-18Page 1 of 3 APPROVED 7/17/18 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, June 19, 2018, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Chairman Joel Frieders Alderman Seaver Tarulis Alderman Jackie Milschewski Alderman Ken Koch Other City Officials City Administrator Bart Olson Engineer Brad Sanderson, EEI Assistant City Administrator Erin Willrett Public Works Director Eric Dhuse Alderman Chris Funkhouser Facilities Manager Steve Raasch Other Guests: None The meeting was called to order at 6:00pm by Chairman Joel Frieders. Citizen Comments: None Previous Meeting Minutes: April 17, 2018 The minutes were approved as presented. New Business: 1. PW 2018-56 ADA Transition Plan Mr. Sanderson said the ADA plan needs to be opened for public comment for 30 days as part of the requirements and then the city must adopt the local public agency standards. He said the plan is very detailed and meets guidelines for agencies that oversee ADA. There are 1,400 deficient areas. Chairman Frieders asked for cost breakdowns. The committee was OK for the public comment to open and this item will be brought back to committee. 2. PW 2018-57 Well No. 3 - RFP An RFP was drafted to demolish the structure around the abandoned well. The teardown is budgeted. Mr. Olson said Imperial Investments had been approached about taking title or purchasing the property, however, they declined. He said there is still underground infrastructure in place and the roof is in bad condition. The committee approved of going to RFP to get bids and it will go to City Council for approval. 3. PW 2018-58 Beecher Center HVAC Page 2 of 3 a. Budget Amendment b. RFP Results – Award of Contract Mr. Olson said this item is not budgeted. Mr. Raasch reviewed the two bids received and one was rejected due to errors. Mr. Olson replied that one of the heating units is beyond repair and parts are unobtainable. It was noted Beecher is a warming/cooling center. Mr. Koch noted there had once been a $1 million grant for repairs for the building, but it was not used. Mr. Raasch said there is an opportunity for possible rebates from ComEd. This moves to the consent agenda. 4. PW 2018-59 Traffic Control Requests – Heartland Subdivision Mr. Sanderson said the Heartland HOA asked about additional stop signs, however, after an analysis it was recommended that no additional signage was needed. 5. PW 2018-60 Johnson Property ROW Alderman Funkhouser requested this item to be on the agenda. A memo was written regarding the city's position regarding access. The petitioner hopes that the city might vacate a small strip of land there and he prefers to not be off Main. He wanted to know where the right-of-way is and where he can position the home he wishes to build. No action was taken since there was no formal request. 6. PW2018-61 10-20 Year Plan for Lead Service Evaluation and Subsequent Replacement Mr. Dhuse said there will soon be a law that lead service lines will need to be replaced by the city. He said there should be very few that need to be replaced, but there are some in the area of Orange, Morgan and Heustis. Mr. Olson added that the bill did not get passed this session, but generally states all the lead pipes should be replaced within 10 years. He said details have not been worked out for those residents who may possibly have to have their entire yard dug up. He also said this is an unfunded mandate. The committee discussed other towns, the veterans' home in Quincy and the issues encountered. Chairman Frieders commented he wanted this matter to go on the record that it has been discussed even though all details are not finalized. 7. PW 2018-62 Legionella Testing Costs Chairman Frieders said this is the start of a conversation and a summary about how legionella applies to Yorkville. Mr. Dhuse said the city has deep well systems and moves a lot of water which is an important factor. 8. PW 2018-63 Budget Amendment for Truck Body Purchase Mr. Dhuse said $45,000 had been budgeted for a new pickup, however, it was decided to purchase a removable brining system for the winter. The box holding the brining unit has holes and needs to be replaced. Public Works wishes to keep the truck and to purchase a stainless steel bed. Mr. Dhuse said they do not use a bed liner as it gets chipped very easily and does not last. Mr. Olson said the purchase is under staff authority and if this moves forward, it would only be for the budget amendment. This moves to the consent agenda. 9. PW 2018-64 Raintree Village – Units 4, 5, and 6 Basin Maintenance There are 3 basins in Raintree which Encap has been maintaining for the city. Chairman Frieders said he would like to go out for competitive bids which might include local businesses. Alderman Koch said it would make sense to remove any muskrats since they have been removed from other nearby ponds. Mr. Dhuse commented that the animals will just move back and forth between ponds. If this goes to Page 3 of 3 bid, it would take about 6-7 weeks and would come back to the August meeting. The maintenance being done is naturalization and the mowing is separate. In another issue, Mr. Sanderson said prevailing wages must be paid which drives up the cost, however, the wages will be verified with the city attorney. The committee was OK with going to bid and they will be brought back in August. Old Business: None Additional Business: Alderman Milschewski said the downtown crosswalks are failing. Mr. Dhuse said IDOT has patched at least one and are aware of the issue. Alderman Koch said he met with two residents of Heritage Woods who said the sidewalk they use for their motorized devices stops at Ground Effects on Rt. 47. They residents spoke with the owner of Ground Effects who indicated he did not want them on his property. The owner planted trees where a sidewalk extension would go and the residents complained it is difficult for them to reach Walgreens on the south side of town. There are about 100 residents at Heritage Woods. Committee members discussed possible solutions and this will be brought back next month. Mr. Olson commented that some of the semi-permanent structures at Ground Effects might be encroaching since they are in the right-of-way and the city could pursue removal or lease. Mr. Olson said $5,000 is budgeted for unobligated sidewalk construction and a budget amendment could be done. Mr. Sanderson was asked to provide engineering estimates for next month. Alderman Tarulis asked about rules for motorcycles and snowmobiles on the new shared use path. He stated that a resident had complained about nearly being hit by a motorcycle on the path. Mr. Dhuse will put up signs stating motorized vehicles are prohibited. There was no further business and the meeting was adjourned at 6:47pm Minutes respectfully transcribed by Marlys Young, Minute Taker