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City Council Packet 2018 07-24-18 AGENDA CITY COUNCIL MEETING Tuesday, July 24, 2018 7:00 p.m. City Hall Council Chambers 800 Game Farm Road, Yorkville, IL Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Carlo Colosimo Jackie Milschewski Chris Funkhouser Seaver Tarulis Ken Koch Arden Joe Plocher Joel Frieders Alex Hernandez Establishment of Quorum: Amendments to Agenda: Presentations: 1. Employee Appreciation of Service 2. Swearing-in of Deputy Chief – Rayond Mikolasek 3. Swearing-in of Sergeant – Patrick McMahon Public Hearings: Citizen Comments on Agenda Items: Consent Agenda: 1. PW 2018-68 2018 Sanitary Sewer Lining Change Order No. 1 – authorize the Mayor to execute 2. PW 2018-72 Resolution Supporting Extending Metra Commuter Rail Service to Kendall County as a High Priority in the Chicago Metropolitan Agency for Planning on to 2050 Plan – authorize the Mayor and City Clerk to execute 3. ADM 2018-55 Monthly Treasurer’s Report for June 2018 4. ADM 2018-60 Ordinance Authorizing the Eight Amendment to the Annual Budget for Fiscal Year Commencing on May 1, 2017 and Ending on April 30, 2018 – authorize the Mayor and City Clerk to execute 5. ADM 2018-61 Copier RFP – authorize staff to issue a request for proposal for leasing copier equipment 6. ADM 2018-63 Travel Authorization Amendment – approve travel authorization amendment for Mayor Golinski as presented in packet material United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us City Council Agenda July 24, 2018 Page 2 Minutes for Approval: 1. Minutes of the Regular City Council – June 26, 2018 2. Minutes of the Regular City Council – July 10, 2018 Bills for Payment (Informational): $1,321,391.81 Mayor’s Report: 1. CC 2018-36 Old Jail – Resident Presentation Public Works Committee Report: 1. PW 2018-58 Resolution Authorizing a Contract with Trico Mechanical, Inc. for the HVAC System Replacement Project for the Beecher Center at 901 Game Farm Road 2. PW 2018-71 Old Jail RFP a. Ordinance Authorizing the Sixth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2018 and Ending on April 30, 2019 b. Resolution Authorizing a Contract with D. Construction, Inc. for the Building Demolition and Site Restoration Project for the Property at 111 W. Madison Street Economic Development Committee Report: Public Safety Committee Report: Administration Committee Report: Park Board: Planning and Zoning Commission: 1. PZC 2018-13 and PW 2018-69 Small Cell Wireless a. Ordinance Amending the Yorkville Zoning Ordinance by Adding Small Wireless Facilities b. Ordinance Amending the Regulations for Collocation of Small Wireless Facilities City Council Report: City Clerk’s Report: Community and Liaison Report: Staff Report: Additional Business: Executive Session: Citizen Comments: Adjournment: City Council Agenda July 24, 2018 Page 3 COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: August 15, 2018 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Milschewski Finance Library Vice-Chairman: Alderman Plocher Administration Committee: Alderman Funkhouser Committee: Alderman Hernandez ECONOMIC DEVELOPMENT: August 7, 2018 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Koch Community Development Planning & Zoning Commission Vice-Chairman: Alderman Colosimo Building Safety & Zoning Kendall Co. Plan Commission Committee: Alderman Frieders Committee: Alderman Hernandez PUBLIC SAFETY: October 4, 2018 – 6:30 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Colosimo Police School District Vice-Chairman: Alderman Tarulis Committee: Alderman Plocher Committee: Alderman Funkhouser PUBLIC WORKS: August 21, 2018 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Frieders Public Works Park Board Vice-Chairman: Alderman Koch Engineering YBSD Committee: Alderman Milschewski Parks and Recreation Committee: Alderman Tarulis UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, July 24, 2018 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS ON AGENDA ITEMS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- PRESENTATIONS: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Employee Appreciation of Service 2. Swearing-in of Deputy Chief – Rayond Mikolasek 3. Swearing-in of Sergeant – Patrick McMahon ----------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2018-68 2018 Sanitary Sewer Lining Change Order No. 1 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2018-72 Resolution Supporting Extending Metra Commuter Rail Service to Kendall County as a High Priority in the Chicago Metropolitan Agency for Planning on to 2050 Plan □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. ADM 2018-55 Monthly Treasurer’s Report for June 2018 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. ADM 2018-60 Ordinance Authorizing the Eight Amendment to the Annual Budget for Fiscal Year Commencing on May 1, 2017 and Ending on April 30, 2018 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 5. ADM 2018-61 Copier RFP □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 6. ADM 2018-63 Travel Authorization Amendment □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR APPROVAL: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Minutes of the City Council – June 26, 2018 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. Minutes of the City Council – July 10, 2018 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- BILLS FOR PAYMENT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Bills for Payment (Informational) □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2018-36 Old Jail – Resident Presentation □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PUBLIC WORKS COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2018-58 Resolution Authorizing a Contract with Trico Mechanical, Inc. for the HVAC System Replacement Project for the Beecher Center at 901 Game Farm Road □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2018-71 Old Jail RFP a. Ordinance Authorizing the Sixth Amendment to the Annual Budget for Fiscal Year Commencing on May 1, 2018 and Ending on April 30, 2019 b. Resolution Authorizing a Contract with D. Construction, Inc. for the Building Demolition and Site Restoration Project for the Property at 111 W. Madison Street □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PLANNING AND ZONING COMMISSION REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PZC 2018-13 and PW 2018-69 Small Cell Wireless a. Ordinance Amending the Yorkville Zoning Ordinance by Adding Small Wireless Facilities □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed _________________________________________________________________________ b. Ordinance Amending the Regulations for Collocation of Small Wireless Facilities □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed _________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #1 Tracking Number PW 2018-68 2018 Sanitary Sewer Lining Program City Council – July 24, 2018 PW 07/17/18 Moved forward to CC Consent agenda PW 2018-68 Majority Consideration of Approval Consideration of Change Order No. 1 Brad Sanderson Engineering Name Department The purpose of this memo is to present Change Order No. 1 for the above referenced project. A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time. Background: The United City of Yorkville and Innovative Underground LLC entered into an agreement for a contract value of $102,804.00 for the above referenced project. Questions Presented: Should the City approve Change Order No. 1 which would increase the contract amount by $17,312.50? Discussion: Change Order No. 1 includes:  The removal of calcium deposits and obstructions within the sanitary sewer via robotic cutting. This work was associated with the original contract.  The addition of the Raintree Village sanitary service lateral lining to the contract. Through televising and other investigative efforts, we have identified three laterals that are in need of immediate repair. These laterals are significant contributors of inflow and infiltration (I&I) into the sewer lines. Past flow monitoring efforts have noted that this area has a high amount of I&I. Since the City received favorable bids on the original planned work, we are able to add the proposed work and remain within the overall project budget. We are recommending approval of the Change Order. Action Required: Consideration of approval from the City Council for Change Order No. 1. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: July 10, 2018 Subject: 2018 Sanitary Sewer Lining – Change Order No. 1 CHANGE ORDER Order No. 1 Date: July 9, 2018 Agreement Date: NAME OF PROJECT: 2018 Sanitary Sewer Lining OWNER: United City of Yorkville CONTRACTOR: Innovative Underground, LLC The following changes are hereby made to the CONTRACT DOCUMENTS: 1-3) SEE ATTACHED SHEET Change of CONTRACT PRICE: Original CONTRACT PRICE: $102,804.00 Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $102,804.00 The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (decreased) by: $ 17,312.50 The new CONTRACT PRICE including this CHANGE ORDER will be: $120,116.50 Change to CONTRACT TIME: The CONTRACT TIME will be (increased) (decreased) by 0 calendar days. The date for completion of all work will be November 30, 2018 Justification 1) The removal of calcium deposits and obstructions within the sanitary sewer via robotic cutting. 2-3) The addition of the Raintree Village sanitary service lateral lining to the contract. Approvals Required Requested by: Innovative Underground, LLC Recommended by: Engineering Enterprises, Inc. Accepted by: United City of Yorkville CHANGE ORDER NO. 1 2018 SANITARY SEWER LINING UNITED CITY OF YORKVILLE QUANTITY COST QUANTITY COST 1 HOUR 450.00$ 6.25 2,812.50$ 0 -$ 2 EACH 7,500.00$ 1.0 7,500.00$ 0 -$ 3 EACH 3,500.00$ 2.0 7,000.00$ 0 -$ 17,312.50$ -$ 102,804.00$ 102,804.00$ $17,312.50 $120,116.50 MISCELLANEOUS EXTRAS AND CREDITS ROBOTIC CUTTING FOR CALCIUM DEPOSIT REMOVAL LATERAL LINING WITH ACTIVE I/I - RAINTREE VILLAGE DEDUCTIONSITEM NO.ITEMS UNIT CONTRACT QUANTITY UNIT PRICE ADDITIONS NEW CONTRACT PRICE: LATERAL LINING - 6"X8" INTERFIT - RAINTREE VILLAGE TOTAL ADDITIONS = TOTAL DEDUCTIONS = ORIGINAL CONTRACT PRICE: CURRENT CONTRACT PRICE ADJUSTED BY PREVIOUS CHANGE ORDERS: AMOUNT OF CURRENT CHANGE ORDER: Innovative Underground LLC PO BOX 3507 Glen Ellyn, IL 60138 US Invoice BILL TO United City of Yorkville 800 Game Farm Rd Yorkville, IL 50650 INVOICE #DATE TOTAL DUE DUE DATE TERMS ENCLOSED 1127 05/11/2018 $1,687.50 05/11/2018 Due on receipt ACTIVITY QTY RATE AMOUNT ROBOTIC CUTTING 2018 Yorkville Lining Project, T & M Calcium Removal on Walter St. Work performed from 9:00 AM to 12:45 PM 3.75 450.00 1,687.50 DUE UPON COMPLETION Thank you for your business. BALANCE DUE $1,687.50 Innovative Underground LLC PO BOX 3507 Glen Ellyn, IL 60138 US Invoice BILL TO Julie Morrison City of Yorkville INVOICE #DATE TOTAL DUE DUE DATE TERMS ENCLOSED 1157 07/02/2018 $1,125.00 07/02/2018 Due on receipt ACTIVITY QTY RATE AMOUNT ROBOTIC CUTTING 2018 Yorkville Lining Project Removal of PVC Obstruction on Heustis between S2 - 59A to S2 - 59B Work performed from 8:00 am to 10:30 am 2.50 450.00 1,125.00 DUE UPON COMPLETION Thank you for your business. BALANCE DUE $1,125.00 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #2 Tracking Number PW 2018-72 Metra Support Resolution City Council – July 24, 2018 PW 07/17/18 Moved forward to CC consent agenda. PW 2018-72 Majority Approval Erin Willrett Administration Name Department Resolution No. 2018-____ Page 1 RESOLUTION NO. 2018-_______ _______________________________________________________________________ RESOLUTION SUPPORTING EXTENDING METRA COMMUTER RAIL SERVICE TO KENDALL COUNTY AS A HIGH PRIORITY IN THE CHICAGO METROPOLITAN AGENCY FOR PLANNING ON TO 2050 PLAN ________________________________________________________________________ WHEREAS, Kendall County, Illinois is the only county in the Chicago Metropolitan Agency for Planning (CMAP) region that is not served by Metra commuter rail service; and WHEREAS, commuter rail service provides a plethora of benefits to a service area, including traffic congestion mitigation, job creation and economic development, and providing a safer, more affordable, and more environmentally conscious means of travel; and WHEREAS, in 2001 and 2002, studies performed by Parsons Brinckerhoff concluded that commuter rail ridership demand existed at that time, and that extending the Metra-Burlington Northern Santa Fe commuter rail line from the City of Aurora into Kendall County is feasible; and WHEREAS, since that time Kendall County’s population has more than doubled to approximately 126,000 residents, making it the fastest growing area in Illinois and one of the fastest growing regions in the country, achieving a 110.4% growth rate from 2000 to 2010; and WHEREAS, CMAP estimates that Kendall County’s population will nearly double again by the year 2040, and the demand for public transit will continue to grow as a result; and WHEREAS, according to 2015 data from the United States Census Bureau, a total of 6,687 Kendall County residents commute to Chicago for their primary job, which equates to 10.42% of Kendall County workers – a higher percentage than Kane County (9.32%) and McHenry County (8.93%) commuters that are currently served by Metra service; and WHEREAS, CMAP recommended extending Metra service into Kendall County in the GO TO 2040 comprehensive regional plan as a fiscally-unconstrained project; and Resolution No. 2018-____ Page 2 WHEREAS, extending Metra service into Kendall County has strong support from local elected officials, members of the Illinois General Assembly, and bipartisan federal support from both Congressman Randy Hultgren (14th District) and Congressman Bill Foster (11th District); and WHEREAS, between 2003 and 2007, the United States Congress reserved and directed $7.5 million to be used to study the Kendall County Metra extension; and WHEREAS, using the $7.5 million in federal funds, Metra began Preliminary Engineering and a Phase 1 Environmental Assessment for the project, both of which are expected to be concluded in 2019. These studies will include the design of the extension and station sites and will include cost estimates and preliminary financing strategies; and WHEREAS, once the studies are complete, it is understood that joining the Regional Transportation Authority (RTA) is a necessary step in the process to provide Metra rail service to Kendall County; and WHEREAS, the draft CMAP ON TO 2050 Plan includes extending Metra service into Kendall County as a Regionally Significant fiscally-unconstrained project, noting that it is the most cost-effective Metra extension project of those under consideration. WHEREAS, in 2016 the United City of Yorkville adopted a Comprehensive Plan that designated transit supportive land uses around the future Metra station area, including high-density multi-family residential, commercial, and mixed-uses; and WHEREAS, an extension of Metra commuter rail service into Kendall County would relieve traffic congestion, promote greater mobility, create more livable communities, stimulate economic activity in the region, provide access to jobs inside and outside of Kendall County, and provide an environmentally conscious form of transportation for Kendall County. Resolution No. 2018-____ Page 3 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, That the United City of Yorkville hereby submits formal public comment in support of extending Metra Commuter Rail Service to Kendall County as a High Priority in the Chicago Metropolitan Agency for Planning ON TO 2050 Plan. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of ____________________, 2018. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ ALEX HERNANDEZ ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______ day of ____________________, 2018. ______________________________ MAYOR Attest: ___________________________________ City Clerk Resolution No. 2018-____ Page 4 STATE OF ILLINOIS ) ) SS. COUNTY OF KENDALL ) CERTIFICATE I, Beth Warren, City Clerk of the United City of Yorkville, County of Kendall and State of Illinois, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No._______: “A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, SUPPORTING EXTENDING METRA COMMUTER RAIL SERVICE TO KENDALL COUNTY AS A HIGH PRIORITY IN THE CHICAGO METROPOLITAN AGENCY FOR PLANNING ON TO 2050 PLAN” which was adopted by the Mayor and City Council of the United City of Yorkville on the _____ day of ____________, 2018. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the corporate seal of the United City of Yorkville this ________ day of _________________________, 2018. ____________________________________ Beth Warren, City Clerk Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #3 Tracking Number ADM 2018-55 Monthly Treasurer’s Report for June 2018 City Council – July 24, 2018 ADM 07/18/18 Moved forward to CC consent agenda. ADM 2018-55 Majority Approval Rob Fredrickson Finance Name Department June Revenues YTD Revenues Revenue Budget % of Budget June Expenses YTD Expenses Expense Budget % of Budget General Fund01 - General 2,643,042$ 3,835,332$ 15,642,962$ 25% 1,518,302$ 2,574,735$ 16,380,696$ 16%Special Revenue Funds15 - Motor Fuel Tax 41,203 85,793 535,817 16% 12,343 18,491 691,787 3%79 - Parks and Recreation 156,273 402,162 1,988,014 20% 208,782 347,507 2,086,308 17%72 - Land Cash 7,498 15,873 714,113 2% 34,024 38,166 465,000 8%87 - Countryside TIF 65,254 65,254 246,261 26% 921 55,352 863,107 6%88 - Downtown TIF 36,951 37,901 80,000 47% 237,352 240,598 514,996 47%89 - Downtown TIF II - - - 0% 484 484 10,000 5%11 - Fox Hill SSA 6,126 6,961 13,381 52% 931 931 8,835 11%12 - Sunflower SSA 6,236 7,955 15,637 51% 664 664 18,835 4%UNITED CITY OF YORKVILLE TREASURER'S REPORT - for the month ending June 30, 2018Cash BasisDebt Service Fund42 - Debt Service 28,458 56,592 324,725 17% 19,625 19,625 324,725 6%Capital Project Funds25 - Vehicle & Equipment 38,429 63,364 346,102 18% 7,106 27,218 386,365 7%23 - City-Wide Capital 189,453 237,802 2,503,302 9% 10,217 87,402 2,941,878 3%Enterprise Funds *51 - Water 692,690 762,228 4,538,518 17% 266,452 460,148 4,876,371 9%*52 - Sewer 319,880 404,872 2,416,491 17% 237,596 288,492 3,045,454 9%Library Funds82 - Library Operations 637,286 768,863 1,536,635 50% 159,264 217,625 1,547,989 14%84 - Library Capital 14,653 23,855 43,210 55% 698 783 52,100 2%Total Funds 4,883,433$ 6,774,806$ 30,945,168$ 22% 2,714,760$ 4,378,221$ 34,214,446$ 13%* Fund Balance EquivalencyRob Fredrickson, Finance Director/Deputy TreasurerAs Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #4 Tracking Number ADM 2018-60 Fiscal Year 2018 – Budget Amendments City Council – July 24, 2018 ADM 07/18/18 Moved forward to CC consent agenda. ADM 2018-60 Supermajority (6 out of 9) Approval Please see attached memo. Rob Fredrickson Finance Name Department For Fiscal Year 2018 the majority of all City Funds are expected to come in under budget, including most major operating funds (General, Sewer, Library, Parks & Recreation, etc.). However, some City Funds will exceed their budgetary amounts and should be amended per the recommendation of the City’s auditors to better reflect the changing plans of management/City Council and to avoid auditor comment. Although this may seem a bit “after the fact” to amend the 2018 budget after the fiscal year has ended, not doing so will result in the same audit comment that we received in the 2012 CAFR (included in the attached packet). Three Funds exceeded their appropriations budget for Fiscal Year 2018 for reasons identified below:  City-Wide Capital (23) Fund – due to costs associated with the BUILD Program and the Game Farm Road project (please see attached Schedule A, pages 1 - 6). As you may recall from budget discussions earlier this year, staff initially expected IDOT to issue the final invoice for Game Farm Road sometime in FY 2019 (it was originally budgeted in FY 2017). However, the final invoice was sent in February and thus booked to FY 2018 – as shown in the FY 2019 Budget Adjustment worksheet excerpt below: Budget Adjustment # 2 – FY 2019 Original Amount Revised Amount Effect on Fund Balance 2018 CW Capital 23-230-60-00- 6073 Game Farm Road Project 2,500 328,914 (326,414) Proposed by Management 3/6/2018 2019 328,575 - 328,575 Final Game Farm Road Project invoice received from the State in FY 2018 instead of FY 2019. Net Effect on Fund Balance $ 2,161  Debt Service (42) Fund – due to costs associated with the BUILD Program, which cancel out against matching revenues (please see attached Schedule A, pages 7 - 9);  Water (51) Fund – due to costs associated with the BUILD Program, which are offset by BUILD Program revenues (please see attached Schedule A, pages 10 - 14); Budget worksheets have been attached for all funds mentioned above, showing the Fiscal Year 2018 original and proposed budgetary changes (highlighted in yellow). Amended amounts are derived from FY 2018 actual expenditures (unaudited) for each of the three funds identified above. A budget ordinance is also included immediately following this memo. Memorandum To: Administration Committee From: Rob Fredrickson, Finance Director Date: June 25, 2018 Subject: Fiscal Year 2018 Proposed Budget Amendments Ordinance No. 2018-____ Page 1 Ordinance No. 2018-____ AN ORDINANCE AUTHORIZING THE EIGHTH AMENDMENT TO THE ANNUAL BUDGET OF THE UNITED CITY OF YORKVILLE, FOR THE FISCAL YEAR COMMENCING ON MAY 1, 2017 AND ENDING ON APRIL 30, 2018 WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non-home rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.4, the City adopted Ordinance No. 2017-16 on April 11, 2017 adopting an annual budget for the fiscal year commencing on May 1, 2017 and ending on April 30, 2018; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.6, by a vote of two-thirds of the members of the corporate authorities then holding office, the annual budget of the United City of Yorkville may be revised by deleting, adding to, changing or creating sub-classes within object classes and object classes themselves. No revision of the budget shall be made increasing the budget in the event funds are not available to effectuate the purpose of the revision; and, WHEREAS, funds are available to effectuate the purpose of this revision. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the amounts shown in Schedule A, attached hereto and made a part hereof by reference, increasing and/or decreasing certain object classes and decreasing certain fund balances in the City-Wide Capital, Debt Service and Water funds with respect to the United City of Yorkville’s 2017-2018 Budget are hereby approved. Section 2: This ordinance shall be in full force and effect from and after its passage and approval according to law. Ordinance No. 2018-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of ___________________, 2018. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ ALEX HERNANDEZ ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______ day of ___________________, 2018. ______________________________ MAYOR FY 2018 FY 2018 FY 2015 FY 2016 FY 2017 Adopted Amended Actual Actual Actual Budget Budget Revenue Intergovernmental 62,761 135,722 534,354 200,224 200,224 Licenses & Permits 105,266 141,203 196,003 73,000 168,804 Charges for Service 693,467 700,156 718,872 700,000 700,000 Investment Earnings 10,424 1,630 3,703 1,000 1,000 Reimbursements 1,261,619 399,561 199,851 472,617 472,617 Other Financing Sources 4,408,084 210,243 73,502 1,258,924 1,258,924 Total Revenue 6,541,621 1,588,515 1,726,285 2,705,765 2,801,569 Expenditures Contractual Services 295,580 130,762 107,274 161,675 257,479 Supplies 5,971.00 8,913 27,847 35,000 35,000 Capital Outlay 2,147,884 2,711,081 2,825,760 2,940,753 3,319,666 Debt Service 75,000 405,937 404,138 403,588 403,588 Other Financing Uses 9,034 12,621 9,645 78,510 78,510 Total Expenditures 2,533,469 3,269,314 3,374,664 3,619,526 4,094,243 Surplus (Deficit)4,008,152 (1,680,799)(1,648,379)(913,761)(1,292,674) Ending Fund Balance 4,684,706 3,003,908 1,355,530 144,741 62,856 184.9%91.9%40.2%4.0%1.5% CITY-WIDE CAPITAL FUND (23) The City-Wide Capital Fund is used to maintain existing and construct new public infrastructure, and to fund other improvements that benefit the public. $0 $1,000 $2,000 $3,000 $4,000 $5,000 Thousands1 23 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Account Actual Actual Actual Adopted Amended Intergovernmental 23-000-41-00-4161 FEDERAL GRANTS - ITEP DOWNTOWN 42,461 11,244 31,109 1,600 1,600 23-000-41-00-4162 FEDERAL GRANTS - RIVER ROAD BRIDGE (9,411) - - - - 23-000-41-00-4169 FEDERAL GRANTS - MILL STREET LAFO - 1,075 24,606 - - 23-000-41-00-4178 FEDERAL GRANTS - ITEP KENNEDY RD TRAIL 29,711 71,327 2,475 133,424 133,424 23-000-41-00-4188 STATE GRANTS - EDP WRIGLEY (RTE 47)- 52,076 476,164 65,200 65,200 23-000-42-00-4210 BUILDING PERMITS - - 35,365 - - 23-000-42-00-4214 DEVELOPMENT FEES - CW CAPITAL 6,900 6,150 1,085 6,000 6,000 23-000-42-00-4216 BUILD PROGRAM PERMITS 78,157 85,565 61,008 - 95,804 23-000-42-00-4218 DEVELOPMENT FEES - MUNI BLDG 2,209 7,077 9,645 7,000 7,000 23-000-42-00-4222 ROAD CONTRIBUTION FEE 18,000 40,000 88,000 60,000 60,000 23-000-42-00-4224 RENEW PROGRAM PERMITS - 2,411 900 - - 23-000-44-00-4440 693,467 700,156 718,872 700,000 700,000 23-000-45-00-4500 4,423 1,630 3,703 1,000 1,000 23-000-45-00-4550 GAIN ON INVESTMENT 6,001 - - - - 23-000-46-00-4606 REIMB - COM ED 93,095 316,905 - - - 23-000-46-00-4607 REIMB - BLACKBERRY WOODS - 11,999 131,574 - - 23-000-46-00-4608 REIMB - KENNEDY RD IMPROVEMENTS - - - 160,000 160,000 23-000-46-00-4620 REIMB - PULTE (AUTUMN CREEK)1,148,170 25,703 - - - 23-000-46-00-4630 REIMB - STAGECOACH CROSSING - - 63,404 - - 23-000-46-00-4660 REIMB - PUSH FOR THE PATH 7,727 38,618 1,413 312,617 312,617 23-000-46-00-4690 12,627 6,336 3,460 - - 23-000-49-00-4900 BOND PROCEEDS 4,295,000 - - - - 23-000-49-00-4903 PREMIUM ON BOND ISSUANCE 49,789 - - - - United City of Yorkville City-Wide Capital Fund $200,224 $168,804 $700,000 $1,000 $472,617$472,617Total:$1,261,619 Charges for Service ROAD INFRASTRUCTURE FEE Total:Charges for Service $693,467 Other Financing Sources $73,000 CITY-WIDE CAPITAL FUND REVENUE Description $534,354 $196,003 $135,722 Licenses & Permits Licenses & Permits $105,266 $62,761Total:Intergovernmental $700,000 $199,851 $3,703 $1,000 Reimbursements Total:$141,203 Total:Investment Earnings $10,424 $200,224 REIMB - MISCELLANEOUS $399,561Reimbursements $718,872 $1,630 $700,156 Investment Earnings INVESTMENT EARNINGS 2 23 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Account Actual Actual Actual Adopted Amended United City of Yorkville City-Wide Capital Fund CITY-WIDE CAPITAL FUND REVENUE Description 23-000-49-00-4905 LOAN PROCEEDS - 152,183 - - - 23-000-49-00-4910 SALE OF CAPITAL ASSETS - - 1,900 - - 23-000-49-00-4916 TRANSFER FROM GENERAL - CW B&G 49,795 58,060 71,602 160,000 160,000 23-000-49-00-4951 TRANSFER FROM WATER - - - 1,098,924 1,098,924 23-000-49-00-4988 TRANSFER TO DOWNTOWN TIF 13,500 - - - - $1,258,924 $2,801,569 $1,258,924 $2,705,765Total: CITY-WIDE CAPITAL REVENUE Total:Other Financing Sources $4,408,084 $6,541,621 $210,243 $1,588,515 $73,502 $1,726,285 3 216 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Account Actual Actual Actual Adopted Amended 23-216-54-00-5405 BUILD PROGRAM 6,000 8,945 4,850 - 9,956 23-216-54-00-5446 PROPERTY & BLDG MAINT SERVICES 37,824 40,202 43,755 125,000 125,000 23-216-56-00-5656 PROPERTY & BLDG MAINT SUPPLIES 5,971 8,913 27,847 35,000 35,000 Other Financing Uses 23-216-99-00-9901 TRANSFER TO GENERAL 2,209 7,077 9,645 7,000 7,000 $134,956 $35,000 $7,000 $176,956 United City of Yorkville City-Wide Capital Fund $27,847 $35,000 Supplies Total:Supplies $5,971 $8,913 $7,000 Total: CW B&G EXPENDITURES $52,004 $65,137 $86,097 $167,000 Total:Other Financing Uses $2,209 $7,077 $9,645 $48,605 $125,000 CITY-WIDE BUILDING & GROUNDS EXPENDITURES Description Contractual Services Total:Contractual Services $43,824 $49,147 4 230 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Account Actual Actual Actual Adopted Amended 23-230-54-00-5402 BOND ISSUANCE COSTS 52,025 - - - - 23-230-54-00-5405 BUILD PROGRAM 72,157 76,620 56,158 - 85,848 23-230-54-00-5406 RENEW PROGRAM - 2,411 900 - - 23-230-54-00-5465 ENGINEERING SERVICES 5,856 1,370 - 35,000 35,000 23-230-54-00-5489 LOSS ON INVESTMENT 120,631 - - - - 23-230-54-00-5498 PAYING AGENT FEES - 475 475 475 475 23-230-54-00-5499 BAD DEBT 1,087 739 1,136 1,200 1,200 23-230-60-00-6007 KENNEDY ROAD - AUTUMN CREEK 1,067,717 25,703 - - - 23-230-60-00-6008 BEECHER & CORNEILS ROAD 93,095 318,507 - - - 23-230-60-00-6009 WRIGLEY (RTE 47) EXPANSION - 57,430 454,548 65,200 65,200 23-230-60-00-6011 PROPERTY ACQUISITION - - 160,877 - - 23-230-60-00-6014 BLACKBERRY WOODS - 11,999 131,574 - - 23-230-60-00-6016 US34 (CENTER/ELDAMIAN RD) PROJECT - - - 151,300 151,300 23-230-60-00-6017 STAGECOACH CROSSING - - 63,304 - - 23-230-60-00-6018 GREENBRIAR POND NATURALIZATION 18,769 12,632 8,649 4,672 4,672 23-230-60-00-6019 BRISTOL BAY ACCESS ROAD - - - - 50,000 23-230-60-00-6025 ROAD TO BETTER ROADS PROGRAM 405,718 509,430 695,767 400,000 400,000 23-230-60-00-6041 SIDEWALK CONSTRUCTION 8,065 3,598 806 7,500 7,500 23-230-60-00-6048 53,077 14,055 39,088 2,000 2,000 23-230-60-00-6059 US34 (IL 47/ORCHARD RD) PROJECT - - 16,497 94,600 94,600 23-230-60-00-6073 GAME FARM ROAD PROJECT 354,220 1,377,783 13,364 - 328,913 23-230-60-00-6075 RIVER ROAD BRIDGE PROJECT - 152,183 - - - 23-230-60-00-6082 COUNTRYSIDE PKY IMPROVEMENTS - 117,202 1,211,639 645,940 645,940 23-230-60-00-6084 CENTER & COUNTRYSIDE IMPROVEMENTS - - - 522,000 522,000 23-230-60-00-6086 KENNEDY ROAD IMPROVEMENTS - - 25,753 601,500 601,500 23-230-60-00-6094 KENNEDY ROAD BIKE TRAIL 37,438 109,946 3,894 446,041 446,041 23-230-60-00-6095 109,785 613 - - - Debt Service - 2014A Bond 23-230-78-00-8000 PRINCIPAL PAYMENT - 135,000 185,000 190,000 190,000 23-230-78-00-8050 INTEREST PAYMENT - 195,937 144,138 138,588 138,588 United City of Yorkville City-Wide Capital Fund $122,523 $3,319,666 $328,588 DOWNTOWN STREETSCAPE IMPROVEMENT SUNFLOWER ESTATES - DRAINAGE IMPROV $58,669 $2,825,760 $81,615 Total:Debt Service - 2014A Bond $0 $330,937 $2,711,081 $2,940,753 CITY-WIDE CAPITAL EXPENDITURES Description $36,675 Contractual Services Total:Contractual Services $251,756 Capital Outlay Total:Capital Outlay $2,147,884 $329,138 $328,588 5 230 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Account Actual Actual Actual Adopted Amended United City of Yorkville City-Wide Capital Fund CITY-WIDE CAPITAL EXPENDITURES Description Kendall County Loan - River Road Bridge 23-230-97-00-8000 PRINCIPAL PAYMENT 75,000 75,000 75,000 75,000 75,000 Other Financing Uses 23-230-99-00-9915 TRANSFER TO MOTOR FUEL TAX 6,825 5,544 - - - 23-230-99-00-9951 TRANSFER TO WATER - - - 71,510 71,510 27% of Annual Debt Service Amount for 2015A Bonds $3,917,287 $75,000 $71,510 $75,000$75,000Total:Kendall Co Loan - River Rd Bridge $75,000 $3,452,526Total: CITY-WIDE CAP EXPENDITURES $2,481,465 $3,288,567$3,204,177 Total:Other Financing Uses $6,825 $5,544 $0 $71,510 $75,000 6 FY 2018 FY 2018 FY 2015 FY 2016 FY 2017 Adopted Amended Actual Actual Actual Budget Budget Revenue Taxes 327,984 164,852 47,070 - - Licenses & Permits 7,418 14,281 7,015 5,000 6,051 Investment Earnings 5 11 - - - Other Financing Sources 2,369,891 127,243 266,979 315,225 315,225 Total Revenue 2,705,298 306,387 321,064 320,225 321,276 Expenditures Contractual Services 39,617 3,979 914 475 1,526 Debt Service 304,042 310,250 320,150 319,750 319,750 Other Financing Uses 2,359,115 - - - - Total Expenditures 2,702,774 314,229 321,064 320,225 321,276 Surplus (Deficit)2,524 (7,842)0 - - Ending Fund Balance 7,842 0 0 0 0 0.3%0.0%0.0%0.0%0.0% DEBT SERVICE FUND (42) This fund accumulates monies for payment of the 2014B bonds, which refunded the 2005A Bonds which were originally issued to finance road improvements. $0 $2 $4 $6 $8 $10 ThousandsFund Balance 7 42 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Account Actual Actual Actual Adopted Amended 42-000-40-00-4000 PROPERTY TAXES - 2014B BOND 327,984 164,852 47,070 - - 42-000-42-00-4208 RECAPTURE FEES - WATER & SEWER 1,696 10,777 6,577 5,000 5,000 42-000-42-00-4216 BUILD PROGRAM PERMITS 5,722 3,466 425 - 1,051 42-000-42-00-4224 RENEW PROGRAM - 38 13 - - 42-000-45-00-4500 INVESTMENT EARNINGS 5 11 - - - 42-000-49-00-4901 TRANSFER FROM GENERAL - 127,243 266,979 315,225 315,225 42-000-49-00-4902 BOND ISSUANCE 2,300,000 - - - - 42-000-49-00-4903 PREMIUM ON BOND ISSUANCE 69,891 - - - - $0 $0 DEBT SERVICE FUND REVENUE Description License & Permits $7,418Total:Licenses & Permits Taxes $327,984 Investment Earnings Total:Investment Earnings $5 $11 Total: DEBT SERVICE FUND REVENUE $2,705,298 Other Financing Sources Total:Other Financing Sources $2,369,891 $315,225 $321,276$306,387 $127,243 $266,979 $321,064 $315,225 $320,225 United City of Yorkville Debt Service Fund $0 $6,051 $0 Taxes Total:$0 $5,000 $164,852 $14,281 $47,070 $7,015 8 420 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Account Actual Actual Actual Adopted Amended 42-420-54-00-5402 BOND ISSUANCE COSTS 33,306 - - - - 42-420-54-00-5405 BUILD PROGRAM 5,722 3,466 425 - 1,051 42-420-54-00-5406 RENEW PROGRAM - 38 13 - - 42-420-54-00-5498 PAYING AGENT FEES 589 475 476 475 475 42-420-79-00-8000 PRINCIPAL PAYMENT - 255,000 270,000 275,000 275,000 42-420-79-00-8050 INTEREST PAYMENT 22,253 55,250 50,150 44,750 44,750 42-420-82-00-8000 PRINCIPAL PAYMENT 225,000 - - - - 42-420-82-00-8050 INTEREST PAYMENT 56,789 - - - - 42-420-99-00-9960 PAYMENT TO ESCROW AGENT 2,359,115 - - - - $0 $0 Other Financing Uses Total:Other Financing Uses $2,359,115 $0 $0 $0 Total:Debt Service - 2005A Bond $281,789 $0 $0 $321,276$320,225 Debt Service - 2014B Bond Total:$310,250 $319,750Debt Service - 2014B Bond $22,253 $320,150 $321,064Total: DEBT SERVICE $2,702,774 $314,229 United City of Yorkville Debt Service Fund $1,526 $319,750 $0 $475Contractual Services Contractual Services $39,617 $914 DEBT SERVICE FUND EXPENDITURES Description $3,979Total: Debt Service - 2005A Bond 9 FY 2018 FY 2018 FY 2015 FY 2016 FY 2017 Adopted Amended Actual Actual Actual Budget Budget Revenue Taxes 5,210 - - - - Licenses & Permits 112,323 162,468 171,840 - 165,755 Charges for Service 2,513,791 3,461,906 3,955,944 4,088,800 4,088,800 Investment Earnings 2,034 5,492 9,729 5,000 5,000 Reimbursements 3,970 4,605 27,256 - - Miscellaneous 57,775 57,261 60,865 58,582 58,582 Other Financing Sources 1,373,687 4,369,998 6,325,992 145,385 145,385 Total Revenue 4,068,790 8,061,730 10,551,626 4,297,767 4,463,522 Expenditures Salaries 354,098 376,019 390,595 430,549 430,549 Benefits 211,030 218,947 235,050 266,965 266,965 Contractual Services 609,139 887,201 827,278 886,366 1,052,121 Supplies 245,704 266,102 326,045 323,013 323,013 Capital Outlay 474,916 1,069,736 3,499,902 807,937 807,937 Debt Service 1,168,385 1,147,429 1,449,609 1,344,749 1,344,749 Other Financing Uses 1,256,453 - 6,193,291 1,098,924 1,098,924 Total Expenses 4,319,725 3,965,434 12,921,770 5,158,503 5,324,258 Surplus (Deficit)(250,935)4,096,296 (2,370,144)(860,736)(860,736) Ending Fund Balance Equivalent 1,099,988 5,196,289 2,826,144 2,285,570 1,965,408 25.5%131.0%21.9%44.3%36.9% WATER FUND (51) The Water Fund is an enterprise fund which is comprised of both a capital and operational budget. The capital portion is used for the improvement and expansion of water infrastructure, while the operational side is used to service and maintain City water systems. $0 $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 Thousands10 51 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Account Actual Actual Actual Adopted Amended 51-000-40-00-4000 PROPERTY TAXES - 2007A BOND 5,210 - - - - 51-000-42-00-4216 BUILD PROGRAM PERMIT 112,323 162,468 171,840 - 165,755 51-000-44-00-4424 WATER SALES 2,019,810 2,463,058 2,952,074 2,956,000 2,956,000 51-000-44-00-4425 BULK WATER SALES 29,590 (6,660) 5,250 5,000 5,000 51-000-44-00-4426 LATE PENALTIES - WATER 91,488 101,208 104,425 105,000 105,000 51-000-44-00-4430 WATER METER SALES 15,782 38,102 66,280 50,000 50,000 51-000-44-00-4440 WATER INFRASTRUCTURE FEE 343,961 717,028 734,552 725,000 725,000 51-000-44-00-4450 WATER CONNECTION FEES 13,160 149,170 93,363 247,800 247,800 51-000-45-00-4500 1,236 5,492 9,729 5,000 5,000 51-000-45-00-4550 GAIN ON INVESTMENT 798 - - - - 51-000-46-00-4690 REIMB - MISCELLANEOUS 3,970 4,605 27,256 - - 51-000-48-00-4820 RENTAL INCOME 55,560 56,888 60,495 58,582 58,582 51-000-48-00-4850 MISCELLANEOUS INCOME 2,215 373 370 - - 51-000-49-00-4900 BOND PROCEEDS - 4,100,000 - - - 51-000-49-00-4902 BOND ISSUANCE 1,263,500 - 5,800,000 - - 51-000-49-00-4903 PREMIUM ON BOND ISSUANCE 26,599 193,723 449,023 51-000-49-00-4910 SALE OF CAPITAL ASSETS - - 1,894 - - 51-000-49-00-4923 TRANSFER FROM CITY-WIDE CAPITAL - - - 71,510 71,510 51-000-49-00-4952 TRANSFER FROM SEWER 83,588 76,275 75,075 73,875 73,875 $58,582 $145,385 $4,463,522 United City of Yorkville Water Fund $0 $165,755 $4,088,800 $5,000 $0 Taxes Total:Taxes $5,210 $0 WATER FUND REVENUE Description $0 $8,061,730 $57,261 $4,369,998 $58,582 $4,297,767 $0 $145,385 $0$27,256 $10,551,626 $6,325,992 $171,840 $0 $60,865 $3,955,944 $9,729 $4,088,800 $5,000$5,492 Licenses & Permits Total:Licenses & Permits $112,323 $162,468 Total:Charges for Services $2,513,791 Investment Earnings Charges for Services $4,605 $57,775 $3,461,906 Reimbursements Miscellaneous Total:Miscellaneous Total:Reimbursements $3,970 INVESTMENT EARNINGS Total:Investment Earnings $2,034 Total: WATER FUND REVENUE Other Financing Sources Total:Other Financing Sources $1,373,687 $4,068,790 11 510 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Account Actual Actual Actual Adopted Amended 51-510-50-00-5010 SALARIES & WAGES 343,733 365,077 375,148 388,749 388,749 51-510-50-00-5015 PART-TIME SALARIES 2,808 3,611 5,530 29,800 29,800 51-510-50-00-5020 OVERTIME 7,557 7,331 9,917 12,000 12,000 51-510-52-00-5212 RETIREMENT PLAN CONTRIBUTION 39,878 40,267 41,132 43,749 43,749 51-510-52-00-5214 FICA CONTRIBUTION 25,689 27,354 28,326 31,730 31,730 51-510-52-00-5216 GROUP HEALTH INSURANCE 113,371 113,806 127,757 148,964 148,964 51-510-52-00-5222 GROUP LIFE INSURANCE 701 777 705 705 705 51-510-52-00-5223 DENTAL INSURANCE 7,130 8,712 9,147 9,605 9,605 51-510-52-00-5224 VISION INSURANCE 793 1,131 1,131 1,165 1,165 51-510-52-00-5230 UNEMPLOYMENT INSURANCE 716 1,785 1,148 2,000 2,000 51-510-52-00-5231 LIABILITY INSURANCE 22,752 25,115 25,704 29,047 29,047 51-510-54-00-5401 ADMINISTRATIVE CHARGEBACK - - - 108,154 108,154 51-510-54-00-5402 BOND ISSUANCE COSTS 24,378 40,456 55,732 - - 51-510-54-00-5405 BUILD PROGRAM 112,323 162,468 171,840 - 165,755 51-510-54-00-5412 TRAINING & CONFERENCES 2,305 3,072 3,178 6,500 6,500 51-510-54-00-5415 TRAVEL & LODGING 942 1,193 2,123 1,600 1,600 51-510-54-00-5426 PUBLISHING & ADVERTISING 148 211 605 1,000 1,000 51-510-54-00-5429 WATER SAMPLES 9,823 6,842 7,607 12,000 12,000 51-510-54-00-5430 PRINTING & DUPLICATING 112 2,679 2,405 3,000 3,000 51-510-54-00-5440 TELECOMMUNICATIONS 20,221 24,715 30,807 30,000 30,000 51-510-54-00-5445 TREATMENT FACILITY SERVICES 108,905 113,208 143,204 120,000 120,000 51-510-54-00-5448 FILING FEES 4,253 3,753 2,058 5,000 5,000 51-510-54-00-5452 POSTAGE & SHIPPING 17,953 18,206 16,838 19,000 19,000 51-510-54-00-5460 DUES & SUBSCRIPTIONS 978 1,080 1,603 1,600 1,600 51-510-54-00-5462 PROFESSIONAL SERVICES 20,343 47,595 39,025 45,000 45,000 51-510-54-00-5465 ENGINEERING SERVICES - 187,840 46,960 200,000 200,000 51-510-54-00-5466 LEGAL SERVICES - - - 2,000 2,000 51-510-54-00-5480 UTILITIES 245,641 239,114 256,914 270,300 270,300 51-510-54-00-5483 JULIE SERVICES 4,570 4,300 7,849 6,500 6,500 United City of Yorkville Water Fund $430,549 $266,965 WATER OPERATIONS Description Benefits Contractual Services $354,098 $211,030 Salaries $376,019 $390,595 $235,050 $266,965 $430,549Total:Salaries Benefits Total:$218,947 12 510 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Account Actual Actual Actual Adopted Amended United City of Yorkville Water Fund WATER OPERATIONS Description 51-510-54-00-5485 RENTAL & LEASE PURCHASE 504 464 423 750 750 51-510-54-00-5488 OFFICE CLEANING - - - 4,167 4,167 51-510-54-00-5489 LOSS ON INVESTMENT 16,036 - - - - 51-510-54-00-5490 VEHICLE MAINTENANCE SERVICES 7,077 14,551 8,862 15,000 15,000 51-510-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 3,380 6,994 15,096 25,000 25,000 51-510-54-00-5498 PAYING AGENT FEES 2,354 2,241 1,415 2,295 2,295 51-510-54-00-5499 BAD DEBT 6,893 6,219 12,734 7,500 7,500 51-510-56-00-5600 WEARING APPAREL 3,434 5,194 4,264 4,200 4,200 51-510-56-00-5620 OPERATING SUPPLIES 12,352 5,993 7,744 15,000 15,000 51-510-56-00-5628 VEHICLE MAINTENACE SUPPLIES 2,314 1,082 699 5,000 5,000 51-510-56-00-5630 SMALL TOOLS & EQUIPMENT 1,921 1,144 4,447 2,000 2,000 51-510-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 1,616 641 850 2,000 2,000 51-510-56-00-5638 TREATMENT FACILITY SUPPLIES 146,540 151,829 173,204 181,913 181,913 51-510-56-00-5640 REPAIR & MAINTENANCE 20,263 12,970 19,307 20,000 20,000 51-510-56-00-5664 METERS & PARTS 32,520 72,039 97,378 70,000 70,000 51-510-56-00-5665 JULIE SUPPLIES 1,788 1,272 3,669 1,500 1,500 51-510-56-00-5695 GASOLINE 22,956 13,938 14,483 21,400 21,400 51-510-60-00-6022 WELL REHABILITATIONS - 128,876 174,197 203,000 203,000 51-510-60-00-6025 ROAD TO BETTER ROADS PROGRAM 277,372 259,341 316,911 250,000 250,000 51-510-60-00-6059 US34 (IL RT47/ORCHARD RD) PROJECT - - - 10,000 10,000 51-510-60-00-6060 EQUIPMENT - - 3,248 10,000 10,000 51-510-60-00-6066 RTE 71 WATERMAIN RELOCATION - 15,955 24,195 14,580 14,580 51-510-60-00-6070 VEHICLES - - 65,710 - - 51-510-60-00-6079 ROUTE 47 EXPANSION 197,544 197,544 197,544 197,544 197,544 51-510-60-00-6082 COUNTRYSIDE PKY IMPROVEMENTS - 468,020 2,718,097 122,813 122,813 51-510-77-00-8000 PRINCIPAL PAYMENT - - 73,543 113,987 113,987 51-510-77-00-8050 INTEREST PAYMENT - - 228,066 161,053 161,053 $1,052,121 $323,013 $807,937 $275,040$301,609 $275,040 $807,937$3,499,902 $609,139 $887,201 Capital Outlay $1,069,736 $326,045 $474,916 $266,102 Total:Capital Outlay Debt Service - 2015A Bond Total:Debt Service - 2015A Bond $0 $0 $827,278 $886,366 $323,013 Supplies Total:Contractual Services Total:Supplies $245,704 13 510 FY 2015 FY 2016 FY 2017 FY 2018 FY 2018 Account Actual Actual Actual Adopted Amended United City of Yorkville Water Fund WATER OPERATIONS Description 51-510-83-00-8000 PRINCIPAL PAYMENT 15,000 15,000 15,000 - - 51-510-83-00-8050 INTEREST PAYMENT 122,423 121,793 121,163 - - 51-510-85-00-8000 PRINCIPAL PAYMENT - - - 430,000 430,000 51-510-85-00-8050 INTEREST PAYMENT - - - 249,629 249,629 51-510-86-00-8000 PRINCIPAL PAYMENT 100,000 100,000 100,000 100,000 100,000 51-510-86-00-8050 INTEREST PAYMENT 29,350 25,450 21,450 17,300 17,300 51-510-87-00-8000 PRINCIPAL PAYMENT 420,000 435,000 460,000 - - 51-510-87-00-8050 INTEREST PAYMENT 189,406 172,606 155,206 - - 51-510-88-00-8000 PRINCIPAL PAYMENT 100,000 - - - - 51-510-88-00-8050 INTEREST PAYMENT 54,065 - - - - 51-510-89-00-8000 PRINCIPAL PAYMENT 92,224 94,544 96,923 99,361 99,361 51-510-89-00-8050 INTEREST PAYMENT 32,806 30,486 28,108 25,669 25,669 51-510-94-00-8000 PRINCIPAL PAYMENT - 120,000 120,000 120,000 120,000 51-510-94-00-8050 INTEREST PAYMENT 13,111 32,550 30,150 27,750 27,750 51-510-99-00-9923 TRANSFER TO CITY-WIDE CAPITAL - - - 1,098,924 1,098,924 51-510-99-00-9960 PAYMENT TO ESCROW AGENT 1,256,453 - 6,193,291 - - $0 $0 $125,030 $147,750 $1,098,924 $5,324,258 $0 $679,629 $117,300 Debt Service - 2014C Refunding Bond Total:Debt Service - 2006A Refunding Total: $607,606 $154,065 $609,406 $125,450 Debt Service - 2006A Refunding Debt Certificates $137,423 $136,793 $0 Debt Service - 2005C Bond Debt Service - 2016 Refunding Bond Total:Debt Service - 2016 Refunding Bond $0 $0 $0 $125,031 $121,450 $615,206 Debt Service - 2007A Bond Total:Debt Service - 2007A Bond $136,163 $0 Debt Service - IEPA Loan L17-156300 Debt Service - 2005C Bond Debt Service - 2003 Debt Certificates Total:Debt Service - 2003 Debt Certificates $0 $129,350 Total:Other Financing Uses $1,256,453 $0 $6,193,291 $1,098,924 Total: WATER OPERATIONS $4,319,725 $3,965,434 $12,921,770 $5,158,503 $679,629 Other Financing Uses $117,300 $0 $0 $125,030 Total:Debt Service - 2014C Ref Bond $13,111 $152,550 $150,150 Total:Debt Service - IL EPA Loan 156300 $125,030$125,030 $147,750 14 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2012 27 NOTE 2 – STEWARDSHIP, COMPLIANCE, AND ACCOUNTABILITY –Continued BUDGETARY INFORMATION –Continued The City follows these procedures in establishing the budgetary data reflected in the financial statements: Prior the May 1, the Mayor submits to the City Council the proposed budget for the fiscal year commencing the following May1. The operating budget includes proposed expenditures and the means of financing them. Public hearings are conducted at the City offices to obtain taxpayer comments. Prior to May 1, the budget is legally adopted by a vote of the City Council through passage of an ordinance. The budget officer is authorized to transfer budgeted amounts between departments within any fund; however, any revisions that alter the total expenditures of any fund must be approved by the City Council. EXCESS OF ACTUAL EXPENDITURES OVER BUDGET IN INDIVIDUAL FUNDS The following funds had an excess of actual expenditures over budget as of the date of this report: Fund Fox Hill Special Service Area $ 860 Land Cash 35,836 Countryside TIF 42 Municipal Building 750 Excess DEFICIT FUND EQUITY The following funds had deficit fund equity as of the date of this report: Fund Land Cash $ 294,778 Municipal Building 579,374 Recreation Center 220,001 Deficit Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #5 Tracking Number ADM 2018-61 Copier RFP City Council – July 24, 2018 ADM 07/18/18 Moved forward to CC consent agenda. ADM 2018-61 Majority Approval Please see attached memo. Rob Fredrickson Finance Name Department The City currently leases six copiers from Konica Minolta, Inc (Downers Grove, IL). Copiers are located at the following locations across the City: City Hall (two copiers - Administration/Finance & Community Development); Police Department (two copiers – police administration and the patrol area downstairs); Public Works building (copier used by both Public Works & Park Departments); and the ARC Building (Recreation). The existing lease is for 36-months and is set to expire on October 31st of this year. Due to the expiration of the lease, it is the recommendation of staff that the City once again seek proposals for the purpose of leasing copier equipment. The attached RFP requests that proposing firms indentify the costs of each copier, along with the corresponding maintenance costs, over the course of a 36, 48 and 60 month lease term beginning on November 1, 2018. In addition, all copiers must meet the technical and operating requirements set forth in the RFP. Assuming approval of the RFP at the July Administration Committee meeting, it will then be presented for final approval by City Council at the July 24th meeting. After Council approval, the RFP will be e-mailed to all known bidders (including those companies who participated in the 2015 RFP); posted on the City’s website and a public notice will be printed in the Beacon News. Proposals are scheduled to be due at the close of business on Friday, August 17th. After reviewing all the bids, staff will make its recommendation to the Administration Committee on September 19th, with the winning bidder to be determined by City Council at the September 25th meeting. The Copier RFP has been attached for your review and consideration. Memorandum To: Administration Committee From: Rob Fredrickson, Finance Director Date: July 3, 2018 Subject: Request for Proposals – Copier Equipment & Related Services Page 1 of 8 UNITED CITY OF YORKVILLE REQUESTS FOR PROPOSALS FOR COPIER EQUIPMENT & RELATED SERVICES July - August 2018 800 Game Farm Road Yorkville, IL 60560 Page 2 of 8 Copier Equipment Request for Proposal The United City of Yorkville (“City”) is requesting proposals for the fulfillment of six (6) multifunction copiers to be used at City offices. Please fill out all applicable sections of this proposal. There is no expressed or implied obligation for the United City of Yorkville to reimburse responding firms for any expenses incurred in preparing proposals in response to this request. To be considered, please submit your proposal no later than 4:30 p.m. on Friday, August 17, 2018. Proposals may be submitted via e-mail to Rob Fredrickson, Finance Director, at rfredrickson@yorkville.il.us or mailed in a sealed envelope to the following address: United City of Yorkville Attn: Rob Fredrickson – Finance Director 800 Game Farm Road Yorkville, Illinois 60560 Questions on the proposal can be submitted to the e-mail address listed above. Any response will be submitted to all firms, who the City has knowledge of, who may be submitting a proposal. Introduction The City is looking to replace its fleet of multifunction copiers with new equipment as our current lease is ending October 31, 2018. We are looking for proposals from established businesses experienced with the lease, maintenance, supply and support of multifunction copiers. All of the proposed copiers are to be leased with the option to purchase at the end of term at fair-market value. In addition to the lease of the equipment, we are seeking a maintenance and supply contract that will run concurrent with the lease agreement. One vendor will be selected to service and supply all of the copiers. All costs are to be laid out in this proposal and are to be fixed for the term of the lease and maintenance contract. The City retains the right to reject any or all submissions. It is anticipated that final approval of the selected proposal will be given by our City Council at the Tuesday, September 25, 2018 City Council meeting. Submission Vendor is to submit to the City a proposal for the lease of six (6) new copiers with an accompanying maintenance contract. The guidelines for the lease and maintenance contract are outlined below. All proposals must include an option for a 36, 48 or 60 month lease term that begins on November 1, 2018. All pricing should be broken down per-copier, with the costs for optional features defined. The vendor shall specify if they are unable to meet or exceed any criteria laid out in the following sections. Furthermore, a Cost Summary Worksheet (Appendix A; page 7 of RFP) must be completed and submitted for each copier proposed in response to this RFP. A. Vendor Information 1. Please provide us with some information about your company. Particularly let us know the length of time your company has been in business, an approximate number of businesses you serve and an approximate number of businesses you serve with similar needs to ours. Page 3 of 8 2. Please provide us with at least 3 references of other companies you have serviced in our area. B. General Technical Specifications 1. General Equipment Requirements Unless specified in Section F of this document, all copiers are to have the following minimum technical specifications. a) All copiers are to be newly manufactured with no used or refurbished parts. b) Copiers must be rated at a printing speed of 50 black and white pages per minute for the Administration, Police 1, Community Development and Park & Recreation copiers. Copiers must be rated at a printing speed of 30 black and white pages per minute for the Police 2 and Public Works copiers. c) All copiers must have the capability to scan documents; .pdf and .tif formats, color (if color capable) and black and white, at least 300dpi, and single and duplex capabilities are required. i) The vendor will specify if there is a cost to add scanning capability to the copier. ii) The vendor will specify if there is a cost-per-scan associated with the scanning function. d) All copiers must have the capability to be network printable via an internal ethernet print server. i) The vendor will specify if there is a cost to add printing capability to the copier. e) All copiers must be capable of printing double-sided documents. f) All copiers must have a bypass tray for the purpose of printing on specialized paper, including envelopes. The bypass tray should have a minimum capacity of 50 sheets of standard 8 ½ x 11 copy paper. g) All copiers must have an automated document feeder with a minimum capacity of 50 sheets of standard 8½ x 11 copy paper. h) All copiers must be capable of printing on 8½ x 11, 8½ x 14 and 11 x 17 paper. Paper sizes can be supported through the use of an adjustable tray. i) All copiers must have these minimum paper tray capacities: i) 8½ x 11 – 1,000 sheets ii) 8½ x 14 – 500 sheets iii) 11 x 17 – 500 sheets j) All copiers must be functional as “walk-up” copiers. k) All copiers must be capable of sorting/collating. l) Ideally the control panels for all copier models should be the same or have the same “look and feel” between models. 2. Networking Requirements a) All networked copiers are to be installed as multi-function printers on a Windows network. All printers must be able to be installed as a network shareable printer on a Windows 2016 Server and allow printing from Windows 10 PC’s and laptops. b) Ideally, all models of printers will have a unified print driver or print drivers that have a consistent “look and feel” between them. c) All copiers must be able to scan documents in color (if color capable) or black and white, .PDF or .TIF format, single or duplexed documents, to an SMB share on a Windows 2016 server. The vendor shall specify the technical requirements for this capability. Page 4 of 8 C. Supplies and Service In addition to the proposal of the lease of equipment, the vendor should also provide a breakdown of costs for services, maintenance, supplies not covered by the maintenance agreement, delivery and network configuration. 1. Maintenance and Installation a) Vendor shall specify the warranty period of the provided equipment. b) The warranty period shall begin when the equipment is installed and accepted by the City. c) Any necessary repair or replacement during the warranty period shall be performed at no cost to the City. d) The vendor shall provide a toll-free number for placing service calls. Upon placing a service call, the vendor shall respond to the City within two business (2) hours and, if necessary, a service technician shall arrive at the City offices within four business (4) hours to begin work. Business hours for the City are defined as 8:00 a.m. through 4:30 p.m., Monday through Friday excluding holidays. e) The City requests that all copiers have the ability to be programmed and maintained over the internet. This includes the ability to program mailboxes and other functions online; place service calls and order supplies via the internet; and auto-send maintenance calls. f) Any defect in equipment will be remedied within forty-eight (48) hours of the placement of the initial service call. g) If a defect cannot be remedied by the vendor within forty-eight (48) hours the vendor will provide the City with a comparable loaner copier, at no charge. h) The vendor will guarantee the availability of replacement equipment and parts for the duration of the maintenance agreement. i) The vendor will specify any and all installation or delivery fees for the equipment. j) Vendor shall specify if any necessary hard-wiring will need to be performed prior to installation. Hard wiring for data and power will be performed by the City prior to installation by the vendor. k) If vendor feels they offer service above and beyond what is specified in this section (e.g. fleet management software, automated services, etc.), please specify. 2. Training a) Vendor will provide training of City staff at the time of installation at no cost to the City. b) Vendor will provide additional training at no cost to the City, within reason, due to significant re-staffing or alteration of equipment. D. Pricing and Terms 1. Lease of Equipment a) Vendors shall provide three different pricing options for a 36-month, 48-month and 60-month lease on all equipment. The City will decide which option it will pursue after receiving and reviewing all proposals. b) Pricing will be locked-in for the length of the lease and maintenance agreement. c) At the end of term, the City shall be provided with an option to purchase any or all equipment at a fair market value. d) At the end of term, the City shall be provided with an option to extend the lease and maintenance agreement on a month-by-month basis. The pricing during this extension period shall be the same as the original agreement pricing. e) Vendor shall specify their terms for the upgrade or downgrade of equipment to accommodate for a change of usage during the lease period. Page 5 of 8 2. Maintenance Agreement Pricing a) Concurrent with the length of the lease, the vendor shall provide a maintenance agreement on all equipment. b) Maintenance agreement pricing shall include all maintenance, repairs, parts and consumable supplies (excluding paper). If any consumable supplies are not included in the maintenance agreement, vendor shall specify what is excluded and will provide a cost estimate for the excluded supplies. c) Shipping costs for any consumable supplies covered by the maintenance agreement shall be included in the maintenance agreement. d) Pricing for the maintenance agreement will be a cost-per-copy (including scanned documents, if applicable) charge with no minimums or overages. e) It is assumed that there will be a pricing difference between color and black and white copies. Any copier provided with the ability to print in color must be able to track the number of color copies separately from black and white copies and thus charges will be generated accordingly. 3. Billing a) Vendor will outline their standard billing procedures. Particularly billing intervals, forms of accepted payment, late fees and grace periods. b) Vendor will outline how the number of copies performed will be obtained by the vendor for the purposes of billing. c) Due to the structure of City government, checks for invoices may only be issued at specific times throughout the month and only after invoices are approved to be paid by City Council. Vendor must be willing to accommodate delays in payment due to this by either an extended grace period or waiving of late fees. E. Timeline Please provide a timeline for the implementation of the new equipment. This timeline should include the installation of new equipment and the training of City staff. F. Specific Technical Specifications Listed on the following page is a summary of requested specifications for copiers that will deviate from the general specifications listed in Section B above. This chart includes finishing functions, minimum tray capacity requirements and other capabilities. Also included on this list is our current average monthly volume of black & white and color copies for each respective copier. Page 6 of 8 For each of these additional functions, please specify the additional cost of adding the feature to the copier or, if necessary, changing to another model of copier. 81/2 x 11 Average Monthly Volume Copier ID Color Hole Punch Staple Fax Capacity Black & White Color Admin x x x x 2,500 13,046 4,653 Police 1 x x x x 2,500 5,894 5,718 Police 2 x 1,000 3,544 n/a Comm Dvlp x x x x 2,500 3,418 1,568 Public Works x 1,000 1,249 n/a Recreation x x x 2,500 5,140 827 Totals 32,291 12,766 Page 7 of 8 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us Copier Equipment Request for Proposal - Cost Summary Worksheet One form to be completed per make/model proposed by vendor, and returned with RFP. 81/2 x 11 Average Monthly Volume Copier ID Color Hole Punch Staple Fax Capacity Black & White Color Admin x x x x 2,500 13,046 4,653 Police 1 x x x x 2,500 5,894 5,718 Police 2 x 1,000 3,544 n/a Comm Dvlp x x x x 2,500 3,418 1,568 Public Works x 1,000 1,249 n/a Recreation x x x 2,500 5,140 827 Equipment Lease Price (please list as price/month) Maintenance Contract Price (please list as price/month) 36-month lease 48-month lease 60-month lease 36-month lease 48-month lease 60-month lease Cost for features as outlined on Page 5 of RFP, or supplies (excluding paper) not covered under maintenance contract: Feature or Supplies 36-month lease Indicate price rating (i.e. per month, per copy, etc.) 48-month lease Indicate price rating (i.e. per month, per copy, etc.) 60-month lease Indicate price rating (i.e. per month, per copy, etc.) Included in price above? (Y or N) Appendix A Page 8 of 8 List make and model of proposed equipment: Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #6 Tracking Number ADM 2018-63 Travel Authorization Amendment City Council – July 24, 2018 ADM 07/18/18 Moved forward to CC consent agenda. ADM 2018-63 Majority Approval See attached memo. Bart Olson Administration Name Department Summary Approval of an amended elected officials travel authorization form for Mayor Golinski for the May 2018 ICSC Recon show. Background This item was last discussed by the City Council in June 2017, when the travel authorization form for Mayor Golinski’s attendance at the May 2018 ICSC Recon show was approved by City Council. A copy of that travel authorization is attached. At the time, expenditures for airfare only were anticipated, based on past conference costs. This year, additional rental vehicle and parking costs were incurred as follows and must be subsequently approved by City Council: 1. Rental car, parking and associated costs – Vehicle and travel costs to and from the airport, and to and from conference locations have varied in the past few years (i.e. taxis, uber, monorail, rental car) and have been partially or fully covered under my authority (as an attendee) or donated to the City by me. I did not attend the conference this year due to family obligations, which left coordination of the rental car under our policy to the Mayor. My non-attendance at the conference was something that came up after the City had approved the travel authorization for the conference in May 2017, when it was assumed no rental car authorization was needed. Similarly, gas costs for the rental car and parking fees for the airport parking lot have been covered under my authority in the past and were not anticipated in June 2017 and are now included. It should be noted that no mileage reimbursement was requested by any party for the trip from Yorkville to Midway Airport. These costs are eligible for reimbursement under the City’s policy but were not requested by any conference participant. a. Rental car - $234.58 b. Gasoline - $20 c. Parking at Midway airport - $60 2. Flight costs – In June 2017, we estimated flight costs at $350 based on past authorizations. Actual flight costs ended up being $445.96 on Southwest. Flight costs and schedules were tracked by staff for weeks prior to authorization. a. Flight - $445.96 Recommendation The City’s travel authorization policy memo from early 2017 is attached. The City’s policy and the state act governing the travel contemplate approval by City Council of an estimate of travel expenditures before the event and/or approval of the actual expenditures after the event. An amended travel authorization form is attached for City Council approval. Staff recommends approval. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: July 3, 2018 Subject: Travel Authorization, ICSC reconciliation Revised 01/05/17 Lodging Expenses None incurred. Meal Expenses None incurred. Toll Expenses None incurred. 2017 Mileage Expenses None requested. Parking Expenses Midway Economy parking, during travel dates. ............................ $ 60.00 Other Expenses (Airfare, Taxi, etc.) Airfare: Southwest Flights #3219 and #1775 ............................... $445.96 Rental car: Budget rental car plus gas ............................................ $254.58 Total Reimbursement/Estimate $760.54 (actual) Per the United City of Yorkville Employee Manual: Meals are reimbursed on a per diem basis, at a maximum of $40 per day. Meals included with the price of registration for an event will not be included in the per diem. Meal payments shall be processed as a reimbursement after the event from petty cash or by requesting a check from the Finance Department; or employees shall be issued a City credit card, if feasible, for use at the event. For multiple-day seminars or conferences, the allowance for the day of departure and day of return shall be pro-rated based upon the number of meals required away from home. For these pro-rated allowances, breakfast shall be $10, lunch $10, and dinner $20 per day. In no instances shall per diems be used to purchase alcoholic beverages, whether or not the consumption occurs during meal-time. Maximum lodging rates shall be set at the conference-host hotel rate, or in absence of a conference, $150 per night. Department head approval must be obtained for any and all increases to this amount for lodging. To minimize travel costs while at conferences, employees are encouraged to ask the hotel for government-rates and to stay at the conference-host hotels. At conferences, employees are allowed to stay at any other hotel of their choice, so long as the hotel rate is equal or cheaper than the conference-host hotel rate. All employees ARE REQUIRED to submit receipts with this form. Also please make sure that if an employee is seeking reimbursement for mileage that Map Quest directions are attached showing mileage from City Hall to their desired destination. Employee Signature Department Head/Designee Signature Full Name and Title: Mayor Gary Golinski Date of Request: July 3, 2018 Date of Travel: Sunday May 20 through Wednesday May 23, 2018 Nature of Travel: ICSC Recon Conference United City of Yorkville Travel Expense Authorization Revised 01/05/17 Lodging Expenses None anticipated at this time. Meal Expenses None anticipated at this time. Toll Expenses None anticipated at this time. 2017 Mileage Expenses None anticipated at this time. Parking Expenses None anticipated at this time. Other Expenses (Airfare, Taxi, etc.) Airfare: $350 (estimate) Total Reimbursement/Estimate $350 plus tax (estimated) Per the United City of Yorkville Employee Manual: Meals are reimbursed on a per diem basis, at a maximum of $40 per day. Meals included with the price of registration for an event will not be included in the per diem. Meal payments shall be processed as a reimbursement after the event from petty cash or by requesting a check from the Finance Department; or employees shall be issued a City credit card, if feasible, for use at the event. For multiple-day seminars or conferences, the allowance for the day of departure and day of return shall be pro-rated based upon the number of meals required away from home. For these pro-rated allowances, breakfast shall be $10, lunch $10, and dinner $20 per day. In no instances shall per diems be used to purchase alcoholic beverages, whether or not the consumption occurs during meal-time. Maximum lodging rates shall be set at the conference-host hotel rate, or in absence of a conference, $150 per night. Department head approval must be obtained for any and all increases to this amount for lodging. To minimize travel costs while at conferences, employees are encouraged to ask the hotel for government-rates and to stay at the conference-host hotels. At conferences, employees are allowed to stay at any other hotel of their choice, so long as the hotel rate is equal or cheaper than the conference-host hotel rate. All employees ARE REQUIRED to submit receipts with this form. Also please make sure that if an employee is seeking reimbursement for mileage that Map Quest directions are attached showing mileage from City Hall to their desired destination. Employee Signature Department Head/Designee Signature Full Name and Title: Mayor Gary Golinski Date of Request: May 1, 2017 Date of Travel: TBD, estimated May 2018 Nature of Travel: ICSC Recon Conference United City of Yorkville Travel Expense Authorization Summary Approval of travel expenses related to the MetroWest Council of Government Legislative Drivedown, IML Conference, and ICSC Recon show. Background The City Council approved an amendment to the employee manual related to travel, meal, and lodging authorization that addresses the requirements of the State’s Travel Expense Control Act, which was approved in 2016. The City’s employee manual amendment requires City Council approval for any travel and lodging expenditures for elected officials. While the act and the City’s employee manual allow these expenditures to be approved retroactively, it is my intent to have the entire year’s worth of elected official travel and lodging approved each year during the budget process. That approval did not occur as part of the FY 18 budget process, so I am bringing it forward now. The MetroWest Legislative Drivedown is an event hosted by the MetroWest Council of Government. Every spring for the past several years, dozens of mayors, managers, and aldermen from municipalities in Kane, Kendall, and DeKalb counties have made the trek to Springfield to discuss municipal issues with state representatives, senators, and department directors. Those elected officials and staff members who have made the effort to attend have found the meetings and experience useful to advancing municipal interests. The travel costs associated with this event are typically limited to one night of hotel stay per individual, and parking fees. The IML Annual Conference is hosted by the Illinois Municipal League in Chicago every Fall. This year’s conference will occur on September 21-23. The IML Annual Conference is the premier conference for Illinois municipal government officials, and the City has a long history of sending any elected officials willing to attend the event. The travel costs associated with this event are typically limited to two nights of hotel stay per individual (sometimes three nights depending on personal and conference schedules) and parking fees. Hotel fees are typically higher than the employee manual guideline of $150 per night because of the location of the conference in downtown Chicago. The approved travel policy allows the $150 per night to be exceeded if the conference-associated hotel is chosen. In this case, the conference associated hotel is chosen. Parking fees are typically higher than most other conferences given the location in downtown Chicago, but historically elected officials have carpooled or taken the train into the conference. The ICSC Recon show is hosted by the International Council of Shopping Centers in Las Vegas every Spring. This year’s conference will likely occur in late May. The Recon show is nation’s premier retail shopping center conference, which hosts developers, retailers, and government officials from around the world. The Mayor, the City’s economic development consultant, and I have attended this conference each year for the past two years and we have found value in the conference. The travel costs Memorandum To: Administration Committee From: Bart Olson, City Administrator CC: Date: June 8, 2017 Subject: Travel Expense Authorization – Elected Officials for this event are typically limited to airfare. The City’s economic development consultant has donated lodging accommodations to the City in years past. Even though this event will likely occur in FY 19, I am seeking approval in FY 18 because the conference registration typically opens several months prior to the actual conference. Recommendation Staff recommends approval of the travel expense authorizations. For all authorizations, approval means the elected official has the ability to go to the conference without further City Council approval, but it does not guarantee that the elected official will be able to attend the conference or will actually attend the conference. Assuming the final costs are in line with the estimates shown in the attached authorizations, no subsequent approval by City Council will be required. Should the actual costs exceed the estimates, subsequent City Council approval will be required. Summary Review of an employee manual amendment related to the travel expense control act. Background The State of Illinois passed the travel expense control act in 2016 to address issues with certain governmental entities and their travel and entertainment reimbursement policies. The act applies to non- home rule municipalities, and requires a number of updates to our existing travel, lodging, and meal expense reimbursement policies. In general, the act requires a formal policy for lodging, travel, and meal expenses, requires City Council approval for variances from the policy, and requires City Council approval for all elected official travel, meal and expenses. The City’s employee manual already appropriately covered lodging and meal expenses. We’ve added recommendations for: 1) Travel expense reimbursements, including when airfare, ground transportation, and rental cars are allowed and how they should be procured. 2) Clarification that any variance to the policy requires City Council approval. 3) Clarification that any travel, lodging, and meal expenses for City Council members require authorization by the entire City Council in a public meeting. 4) An update to the City’s travel, lodging, and meal expense reimbursement form, by adding a field for airfare and other forms of transportation and fields for the dates of travel and nature of travel. Recommendation Staff recommends approval of the amendments to the City’s employee manual. Memorandum To: Administration Committee From: Bart Olson, City Administrator CC: Date: January 12, 2017 Subject: Travel Expense Control Act Section 4.18 Lodging, Travel, and and Meal Expenses Travel, meal, and lodging expenses are dependent on available of funds in the appropriate department budget. The City reserves the right to alter, modify, or amend training budgets and its policies dependent on budgetary constraints at the discretion of the City Administrator. Travel authorization is a two-part process including: 1) approval of all travel in advance; and 2) expense reporting following completion of the trip. Both steps require approval of the appropriate department head. All travel requiring an overnight stay must be approved in advance by the employee’s department head. This applies to all travel of this nature even in instances where the travel has been budgeted. Travel shall be arranged using the least expensive, reasonable means. Employees should use good judgment when determining logical routes for arriving at the intended destination. For air travel, the City will reimburse for one coach/economy class airline ticket and one checked bag. Any seat upgrades or additional checked bags are at the employee’s expense. Employees are expected to book air travel as far in advance as practical to obtain the best pricing. Ground travel is expected to be used for destinations under 200 miles from Yorkville, unless another form of travel is less expensive or more practical. Variations to this standard may be granted by the City Administrator where practical. Wherever practical, airport or hotel ground transportation should be the preferred method of transportation to hotels or meeting sites. Taxis or ride sharing services may be used as necessary, taking into consideration the cost of other means of transportation. Receipts are required for reimbursement of these expenses. If a family member transports you to/from your home and the airport, mileage may be claimed for each trip made. Rental automobiles may be used as necessary but must be approved in advance by the Department Head. Receipts are required for reimbursement of all expenses related to rental automobile use. When personal vehicles are used for travel, the employees shall receive the IRS authorized rate in effect at the time the travel takes place. The mileage reimbursement allowance covers all automobile related costs; gasoline, insurance, maintenance, etc. Toll charges and parking are reimbursable in addition to mileage allowance. The total personal automobile expenses shall not exceed the lowest available airfare. Mileage shall be actual mileage traveled and shall be subject review. Employees usuing personal vehicles on City business must have adequate automobile insurance in compliance with State law. Damage to personal vehicles while on City reimbursable travel is not the responsibility of the City. Meals are reimbursed on a per diem basis, at a maximum of $40 per day. Meals included with the price of registration for an event will not be included in the per diem. Meal payments shall be processed as a reimbursement after the event from petty cash or by requesting a check from the Finance Department; or employees shall be issued a City credit card, if feasible, for use at the event. For multiple-day seminars or conferences, the allowance for the day of departure and day of return shall be pro-rated based upon the number of meals required away from home. For these pro-rated allowances, breakfast shall be $10, lunch $10, and dinner $20 per day. In no instances shall per diems be used to purchase alcoholic beverages, whether or not the consumption occurs during meal-time. Maximum lodging rates shall be set at the conference-host hotel rate, or in absence of a conference, $150 per night. Department head approval must be obtained for any and all increases to this amount for lodging. To minimize travel costs while at conferences, employees are encouraged to ask the hotel for government- rates and to stay at the conference-host hotels. At conferences, employees are allowed to stay at any other hotel of their choice, so long as the hotel rate is equal or cheaper than the conference-host hotel rate. Section 4.18.1 Family lodging and accompaniment The City does not encourage family members to accompany the employee on an official trip. However, there is no objection to this practice if their accompaniment does5 [New Section] Section 4.18.X Variances to Travel, Meal, and Lodging Policy For City employees, any variance to the travel, meals, and lodging policy above must be approved by City Council in an open meeting, per Public Act 099-0604. For elected officials, any travel, meal, and lodging expenditures must be approved by City Council in an open meeting, per Public Act 099-0604. Those approvals must contain an estimate, in writing of: 1) An estimate of the cost of travel, meals, or lodging if expenses have not been incurred, or a receipt of the cost of the travel, meals or lodging if the expenses have already been incurred; 2) The name of the individual who received or is requesting the travel, meal, or lodging expense; 3) The job title or office of the individual who received or is requesting the travel, meal, or lodging expense; and 4) The date or dates and nature of the official business in which the travel, meal, or lodging expense was or will be expended. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes #1 Tracking Number Minutes of the Regular City Council – June 26, 2018 City Council – July 24, 2018 Majority Approval Approval of Minutes Beth Warren City Clerk Name Department     MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY JUNE 26, 2018 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward II Milschewski Present Plocher Absent Ward III Frieders Present Funkhouser Present Ward IV Tarulis Present Hernandez Present Also present: City Clerk Warren, Attorney Gardiner, City Administrator Olson, Police Chief Hart, Deputy Chief of Police Klingel, Public Works Director Dhuse, Finance Director Fredrickson, EEI Engineer Sanderson, Community Development Director Barksdale-Noble, Building Code Official Ratos, Director of Parks and Recreation Evans, Assistant City Administrator Willrett QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS None. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Monthly Treasurer’s Report for May 2018 (ADM 2018-48) 2. Ordinance 2018-36 Determining the Prevailing Rate of Wages for the United City of Yorkville - authorize the Mayor and City Clerk to execute (ADM 2018-52) 3. Ordinance 2018-37 Authorizing the Third Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2018 and Ending on April 30, 2019 (Downtown TIF) – authorize the Mayor and City Clerk to execute (ADM 2018-53) 4. Ordinance 2018-38 Authorizing the Fourth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2018 and Ending on April 30, 2019 (Truck Body Purchase) – authorize the Mayor and City Clerk to execute( PW 2018-63) 5. Ordinance 2018-39 Authorizing the Fifth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2018 and Ending on April 30, 2019 (Beecher Center HVAC) – authorize the Mayor and City Clerk to execute (PW 2018-58) Mayor Golinski entertained a motion to approve the consent agenda as presented. So moved by Alderman Milschewski; seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-7 Nays-0 Colosimo-aye, Milschewski-aye, Tarulis-aye, Frieders-aye, Funkhouser-aye, Koch-aye, Hernandez -aye MINUTES FOR APPROVAL None. BILLS FOR PAYMENT Mayor Golinski stated that the bills were $1,253,043.30. REPORTS DRAFT The Minutes of the Regular Meeting of the City Council – June 26, 2018 – Page 2 of 4    MAYOR’S REPORT Purchase of New Police Vehicles (CC 2018-30) Mayor Golinski entertained a motion to authorize the purchase of three vehicles in an amount not to exceed $140,240.46. So moved by Alderman Tarulis; seconded by Alderman Colosimo. Motion approved by a roll call vote. Ayes-7 Nays-0 Frieders-aye Tarulis-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye, Hernandez -aye, Koch-aye MFT Compliance Review No. 65 for January 1, 2016 – December 31, 2017 (CC 2018-31) City Administrator Olson stated this is an informational item. Mayor Golinski asked if there were any questions or comments. There were no comments or questions. Resolution 2018-18 Authorizing Acceptance of a Bid From D. Construction Inc. for the Paving of Parking Lots and Access Drives at Bristol Bay and Riverfront Parks (CC 2018-32) Mayor Golinski entertained a motion to approve a resolution authorizing acceptance of a bid from D. Construction Inc. for the paving of parking lots and access drives at Bristol Bay and Riverfront Parks and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Koch. Alderman Frieders spoke in regards to this resolution. Motion approved by a roll call vote. Ayes-7 Nays-0 Colosimo-aye, Funkhouser-aye, Milschewski-aye, Hernandez -aye, Koch-aye, Frieders-aye, Tarulis-aye Riverfest Special Events Agreement (CC 2018-33) Mayor Golinski entertained a motion to approve a participation agreement between the City and the Yorkville Area Chamber of Commerce for the River Fest special event that will be held on July 13 and 14, 2018 and authorize the City Administrator to execute. So moved by Alderman Hernandez; seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-7 Nays-0 Funkhouser-aye, Milschewski-aye, Hernandez -aye, Koch-aye, Frieders-aye, Tarulis-aye, Colosimo-aye Ordinance 2018-40 Amending the Code of Ordinances Providing for Liquor Control (CC 2018-34) Mayor Golinski entertained a motion to approve an ordinance amending the code of ordinances providing for liquor control and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Colosimo. Motion approved by a roll call vote. Ayes-7 Nays-0 Milschewski-aye, Hernandez -aye, Koch-aye, Frieders-aye, Tarulis-aye, Colosimo-aye, Funkhouser-aye PUBLIC WORKS COMMITTEE REPORT ADA Transition Plan (PW 2018-56) Alderman Frieders made a motion to authorize the posting of the draft ADA transition plan to seek public comment over a minimum of a 30-day period; seconded by Alderman Koch. Alderman Colosimo commented on this ADA transition plan. He and City Administrator Olson Discussed this issue. There was further discussion on this issue by Mayor Golinski and City Council members. Motion approved by a roll call vote. Ayes-7 Nays-0 Hernandez-aye, Koch-aye, Frieders-aye, Tarulis-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye Well No. 3 - RFP (PW 2018-57) Alderman Frieders made a motion to authorize staff to issue a request for proposals for re-piping of existing water main and demolition of well #3 building; seconded by Alderman Hernandez. The Minutes of the Regular Meeting of the City Council – June 26, 2018 – Page 3 of 4    Motion approved by a roll call vote. Ayes-7 Nays-0 Koch-aye, Frieders-aye, Tarulis-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye, Hernandez -aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. PLANNING AND ZONING COMMISSION Ordinance 2018-41 Granting an Accessory Structure Location Variance for the Property Located at 515 West Madison Street (Detached Garage) (PZC 2018-10) Mayor Golinski entertained a motion to approve an ordinance granting an accessory structure location variance for the property located at 515 W. Madison Street (detached garage) and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Colosimo. Motion approved by a roll call vote. Ayes-7 Nays-0 Frieders-aye, Tarulis-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye, Hernandez -aye, Koch-aye Saar – Route 71 Rezoning – 1.5 Mile Review (PZC 2018-11) Mayor Golinski entertained a motion to authorize staff to notify Kendall County that the City Council does not have any objections to the rezoning petition; seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-7 Nays-0 Frieders-aye, Tarulis-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye, Hernandez -aye, Koch-aye CITY COUNCIL REPORT No report. CITY CLERK’S REPORT No report. COMMUNITY & LIAISON REPORT Parks and Rec Alderman Frieders wanted to acknowledge the actions that Parks and Rec have taken down on the Riverfront. The Riverfront is showing great improvement and he looks forward to watching the Riverfront develop in the future. National Suicide Prevention Campaign Alderman Frieders wanted to give an update on the National Suicide Prevention Campaign. He stated the program has been adopted in 7 states, 6 counties, and 110 cities. STAFF REPORT Fourth Of July Parade City Administrator Olson gave details on the Fourth of July parade. PRESENTATIONS (cont'd) City Services Survey (CC 2018-35) City Administrator Olson gave a power point on the City Services Survey. ADDITIONAL BUSINESS Waste Pick Up Schedule Alderman Funkhouser made some comment regarding the waste pick up schedule. He asked City Administrator Olson to discuss this issue more in depth and gave details. Alderman Funkhouser and City Administrator Olson discussed this further. Alderman Colosimo wanted assurance that trucks wouldn't be driving down the street late into the evening. City Administrator Olson answered his question, but stated The Minutes of the Regular Meeting of the City Council – June 26, 2018 – Page 4 of 4    the service schedule times had not been established. The Council continued to discuss issues related to trash pickup. EXECUTIVE SESSION None. CITIZEN COMMENTS None. ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 7:32 p.m. Minutes submitted by: Beth Warren, City Clerk, City of Yorkville, Illinois Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes #2 Tracking Number Minutes of the Regular City Council – July 10, 2018 City Council – July 24, 2018 Majority Approval Approval of Minutes Lisa Pickering Administration Name Department MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, JULY 10, 2018 Mayor Pro Tem Koch called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Deputy City Clerk Pickering called the roll. Ward I Colosimo Present Koch Present Ward II Milschewski Present Plocher Present Ward III Funkhouser Present Frieders Present Ward IV Tarulis Present Hernandez Present Also present: Deputy City Clerk Pickering, Attorney Orr, Attorney Gardiner, City Administrator Olson, Chief of Police Hart, Deputy Chief of Police Klingel, Public Works Director Dhuse, Community Development Director Barksdale-Noble, Director of Parks and Recreation Evans, Assistant City Administrator Willrett, and EEI Engineer Sanderson. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS Employee Appreciation of Service Mayor Pro Tem Koch said that the city had two employees that were going to be recognized for their years of service to the city. Christopher Hayes Patrol Officer Christopher Hayes was recognized for his ten years of service to the city. Chief of Police Hart said that Officer Hayes is currently a Field Training Officer, as well as a range instructor for the department. Officer Hayes previously worked in the Traffic Unit and received the Alliance Against Intoxicated Motorists (AAIM) award for his number of DUI arrests in 2009 and 2017. He is also a member of ILEAS and participated in the NATO summit in 2012. He has received numerous commendations throughout his career, including a life saving award in 2009 for refusing to stop chest compressions on a subject not breathing until the ambulance could transport. Officer Hayes will be the city’s new School Resource Officer (SRO) for the 2018/2019 school year. Chief Hart thanked Officer Hayes for his ten years of service and dedication to the City. John Hunter Sergeant John Hunter was recognized for his ten years of service to the city. Chief of Police Hart said that Sergeant Hunter has been commended many times for his efforts in making the City of Yorkville safe. Sergeant Hunter was promoted to Detective in 2011 and then was promoted to Sergeant in 2016. He recently received commendation for his self-initiative in undertaking revamping and organizing the police department evidence room, making the evidence entry system much smoother and more efficient, as well as adding storage space. He recently graduated from Staff and Command in May of 2018. Chief Hart thanked Sergeant Hunter for his ten years of service and dedication to the City. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Resolution 2018-19 Approving an Addendum to the Services Agreement for Building Plan Review and Inspections with B&F Construction code Services, Inc. – authorize the Mayor and City Clerk to execute (EDC 2018-53) DRAFT The Minutes of the Regular Meeting of the City Council – July 10, 2018 – Page 2 of 3 Mayor Pro Tem Koch entertained a motion to approve the Consent Agenda as presented. So moved by Alderman Colosimo; seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-8 Nays-0 Milschewski-aye, Funkhouser-aye, Tarulis-aye, Koch-aye, Plocher-aye, Frieders-aye, Hernandez-aye, Colosimo-aye MINUTES FOR APPROVAL Mayor Pro Tem Koch entertained a motion to approve the minutes of the regular City Council meeting of June 12, 2018 as presented. So moved by Alderman Milschewski; seconded by Alderman Funkhouser. Minutes approved unanimously by a viva voce vote BILLS FOR PAYMENT (Informational): $1,006,404.08 REPORTS MAYOR’S REPORT No report. PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. PLANNING AND ZONING COMMISSION No report. CITY COUNCIL REPORT No report. CITY CLERK’S REPORT No report. COMMUNITY & LIAISON REPORT Library Board Alderman Milschewski reported that the Library Board had conducted their elections of officers at the July 9th board meeting. The Library Board officers are Darren Crawford as President, Theron Garcia as Vice-President, Wamecca Rodriguez as Secretary and Susan Chacon as Treasurer. National Suicide Prevention Awareness Month Proclamation Project Alderman Frieders reported that the National Suicide Prevention Awareness Month Proclamation project currently has one hundred and twenty communities, five counties and seven states that have agreed to issue proclamations. STAFF REPORT River Fest Festival Parks and Recreation Director Evans reported that the River Fest festival would be held on Friday, July 13th and Saturday, July 14th at Riverfront Park. Director Evans said that the festival would wrap up Saturday night with the rescheduled Fourth of July fireworks. ADDITIONAL BUSINESS None. The Minutes of the Regular Meeting of the City Council – July 10, 2018 – Page 3 of 3 EXECUTIVE SESSION Mayor Pro Tem Koch entertained a motion to enter into executive session for litigation. So moved by Alderman Frieders; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-8 Nays-0 Tarulis-aye, Koch-aye, Plocher-aye, Frieders-aye, Hernandez-aye, Colosimo-aye, Milschewski-aye, Funkhouser-aye, The City Council entered executive session at 7:08 p.m. The City Council returned to regular session at 7:48 p.m. CITIZEN COMMENTS Kendall County resident Todd Milliron spoke regarding the application that Kendall County had submitted for a proposed solar field. He stated that the proposed solar field would be funded by state grant money and would generate an electrical savings of $162,000.00 per year at the Kendall County government campus for the next twenty-five years. He asked the City Council to consider the application for the proposed solar field. ADJOURNMENT Mayor Golinski adjourned the City Council meeting at 7:56 p.m. Minutes submitted by: Lisa Pickering, Deputy City Clerk, City of Yorkville, Illinois Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Bills for Payment Tracking Number Bills for Payment (Informational): $1,321,391.81 City Council – July 24, 2018 None – Informational Amy Simmons Finance Name Department 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/09/18UNITED CITY OF YORKVILLETIME: 10:27:38CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 07/09/18CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527802 ANIRI ANIRI LLC043118-STREBATE07/09/18 01 JAN-APR 2018 DAIRY QUEEN SALES 01-640-54-00-5492961.7602 TAX REBATE** COMMENT **INVOICE TOTAL:961.76 *CHECK TOTAL:961.76 527803 BANKNY THE BANK OF NEW YORK043118-STREBATE07/09/18 01 JAN-APR 2018 KENDALL01-640-54-00-5492156,269.5302 MARKETPLACE SALES TAX REBATE** COMMENT **INVOICE TOTAL:156,269.53 *CHECK TOTAL:156,269.53 527804 BOOMBAH BOOMBAH043118-STREBATE07/09/18 01 JAN-APR 2018 BOOMBAH SALES TAX 01-640-54-00-54924,617.5402 REBATE** COMMENT **INVOICE TOTAL:4,617.54 *CHECK TOTAL:4,617.54 527805 EEIENGINEERING ENTERPRISES, INC.6451707/09/18 01 CENTER PARKWAY/COUNTRYSIDE23-230-60-00-608435.2502 PARKWAY RESURFACING - PHASE** COMMENT **03 III** COMMENT **INVOICE TOTAL:35.25 *CHECK TOTAL:35.25 527806 INLANDINLAND CONTINENTAL PROPERTY043118-STREBATE07/09/18 01 JAN-APR 2018 SALES TAX REBATE 01-640-54-00-5492 60,116.52INVOICE TOTAL:60,116.52 *CHECK TOTAL:60,116.52FY 18Page 1 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS DATE: 07/09/18UNITED CITY OF YORKVILLETIME: 10:27:38CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 07/09/18CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527807 MENINC MENARDS INC043118-STREBATE07/09/18 01 JAN-APR 2018 SALES TAX REBATE 01-640-54-00-549264,168.06INVOICE TOTAL:64,168.06 *CHECK TOTAL:64,168.06 527808 OSWEGOVILLAGE OF OSWEGO241-1806/28/18 01 04/16/18-05/01/18 PURCHASING 01-640-54-00-54181,881.5402 MANAGER COST SHARE REIMB.** COMMENT **03 04/16/18-05/01/18 FACILITIES 01-640-54-00-5432921.7004 MANAGER COST SHARE REIMB.** COMMENT **05 PURCHASING MANAGER01-640-54-00-5432150.0006 RECRUITMENT COST SHARE REIMB. ** COMMENT **INVOICE TOTAL:2,953.24 *CHECK TOTAL:2,953.24 527809 SEBISSEBIS DIRECT2576106/26/18 01 APR 2018 UTILITY BILLING01-120-54-00-5430299.2202 APR 2018 UTILITY BILLING51-510-54-00-5430400.8803 APR 2018 UTILITY BILLING52-520-54-00-5430186.9904 APR 2018 UTILITY BILLING79-795-54-00-5426248.00INVOICE TOTAL:1,135.09 *CHECK TOTAL:1,135.09TOTAL AMOUNT PAID:290,256.99FY 18Page 2 of 47 23-230  CITY-WIDE CAPITAL       25-225  PARKS & RECREATION CAPITAL        72-720  LAND CASH     79-790  PARKS DEPARTMENT     79-795  RECREATION DEPT  DATE: 07/10/18UNITED CITY OF YORKVILLETIME: 13:27:04CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 07/11/18CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527812 EUCLIDBE EUCLID BEVERAGEW-2134889-RVR FST 07/10/18 01 RIVERFEST BEVERAGES & SUPPLIES 79-795-56-00-56067,184.00INVOICE TOTAL:7,184.00 *CHECK TOTAL:7,184.00 527813 HERWINE HERITAGE WINE CELLARS, LTD137787807/10/18 01 RIVERFEST BEVERAGES79-795-56-00-56061,260.00INVOICE TOTAL:1,260.00 *CHECK TOTAL:1,260.00TOTAL AMOUNT PAID:8,444.00FY 19Page 3 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18UNITED CITY OF YORKVILLETIME: 11:21:16CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 07/24/18CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527826 COMED COMMONWEALTH EDISON1251108247-041806/15/18 01 04/17-04/30 301 E HYDRAULIC 79-795-54-00-548066.15INVOICE TOTAL:66.15 *CHECK TOTAL:66.15 527827 NICORNICOR GAS20-52-56-2042 7-0718 07/16/18 01 6/29/17-4/30/18 420 FAIRHAVEN 01-110-54-00-5480880.08INVOICE TOTAL:880.08 *CHECK TOTAL:880.08 527828 SHREDIT SHRED-IT941180396708/03/16 01 AUG 2016 ON SITE SHREDDING01-210-54-00-5462128.16INVOICE TOTAL:128.16 *CHECK TOTAL:128.16 527829 WERDERW WALLY WERDERICH062618-APR06/26/18 01 04/09 & 04/23 ADMIN HEARINGS 01-210-54-00-5467300.00INVOICE TOTAL:300.00 *CHECK TOTAL:300.00 527830 YOUNGMMARLYS J. YOUNG04091804/24/18 01 04/09/18 MEETING MINUTES82-820-54-00-546285.00INVOICE TOTAL:85.00 *CHECK TOTAL:85.00TOTAL AMOUNT PAID:1,459.39FY 18Page 4 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527831 5STARSOC 5 STAR SOCCER CAMPS INC07091807/09/18 01 06/26-06/30 SOCCER CAMP79-795-54-00-54621,380.0002 INSTRUCTION** COMMENT **INVOICE TOTAL:1,380.00 *CHECK TOTAL:1,380.00 527832 ALLAROUN ALL AROUND SEAMLESS GUTTERS181007/06/18 01 FURNISHED AND INSTALLED52-520-54-00-5444120.0002 DOWNSPOUT** COMMENT **INVOICE TOTAL:120.00 *CHECK TOTAL:120.00 527833 ALPHA ALPHA SERVICE OF KANE COUNTY20180629-0206/29/18 01 JUNE OFFICE CLEANING01-110-54-00-5488943.5402 JUNE OFFICE CLEANING01-210-54-00-5488943.5503 JUNE OFFICE CLEANING79-795-54-00-5488226.5404 JUNE OFFICE CLEANING79-790-54-00-5488226.5405 JUNE OFFICE CLEANING01-410-54-00-548897.0206 JUNE OFFICE CLEANING51-510-54-00-548897.0207 JUNE OFFICE CLEANING52-520-54-00-548860.79INVOICE TOTAL:2,595.00 *CHECK TOTAL:2,595.00 527834 AMALGAMA AMALGAMATED BANK OF CHICAGO07011807/01/18 01 BOND REGISTER/PAYING AGENT FEE 51-510-54-00-5498349.3202 BOND REGISTER/PAYING AGENT FEE 87-870-54-00-5498125.68INVOICE TOTAL:475.00 *CHECK TOTAL:475.00FY 19Page 5 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527835 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC0784942-IN06/15/18 01 SPLICE KIT01-410-56-00-564253.80INVOICE TOTAL:53.80 *CHECK TOTAL:53.80 527836 ANDERSOS STEVEN ANDERSON06281806/28/18 01 UMPIRE79-795-54-00-546272.00INVOICE TOTAL:72.00 *CHECK TOTAL:72.00D000934 ANTPLACE ANTHONY PLACE YORKVILLE LPAUG-1807/15/18 01 YORKVILLE HOUSING ASSISTANCE 01-640-54-00-5427517.0002 PROGRAM RENT REIMBURSEMENT** COMMENT **03 FOR AUG 2018** COMMENT **INVOICE TOTAL:517.00 *DIRECT DEPOSIT TOTAL:517.00 527837 APCARC DESIGN RESOURCES062818-ESCROW RFND 06/28/18 01 REFUND REMAINING ESCROW90-111-00-00-0011402.5002 DEPOSIT RELATED TO COFFMAN** COMMENT **03 CARPETS** COMMENT **INVOICE TOTAL:402.50 *CHECK TOTAL:402.50 527838 ARNESON ARNESON OIL COMPANY22085405/31/18 01 MAY 2018 GASOLINE79-790-56-00-56951,518.77INVOICE TOTAL:1,518.77 *FY 19Page 6 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527838 ARNESON ARNESON OIL COMPANY22167306/13/18 01 JUNE 2018 GASOLINE79-790-56-00-5695949.08INVOICE TOTAL:949.08 *22220306/23/18 01 JUNE 2018 DIESEL FUEL01-410-56-00-5695315.5802 JUNE 2018 DIESEL FUEL51-510-56-00-5695315.5803 JUNE 2018 DIESEL FUEL52-520-56-00-5695315.57INVOICE TOTAL:946.73 *22229606/23/18 01 JUNE 2018 GASOLINE79-795-56-00-56951,369.12INVOICE TOTAL:1,369.12 *22264906/28/18 01 JUNE 2018 DIESEL FUEL01-410-56-00-5695241.1602 JUNE 2018 DIESEL FUEL51-510-56-00-5695241.1503 JUNE 2018 DIESEL FUEL52-520-56-00-5695241.15INVOICE TOTAL:723.46 *22265106/28/18 01 JUNE 2018 GASOLINE79-795-56-00-5695720.24INVOICE TOTAL:720.24 *CHECK TOTAL:6,227.40 527839 ATTAT&T6305536805-061806/25/18 01 06/25-07/24 SERVICE51-510-54-00-5440247.02INVOICE TOTAL:247.02 *CHECK TOTAL:247.02 527840 BATTERYS BATTERY SERVICE CORPORATION003806606/13/18 01 BATTERY51-510-56-00-563827.90INVOICE TOTAL:27.90 *003847806/22/18 01 BATTERY01-410-56-00-562894.94INVOICE TOTAL:94.94 *CHECK TOTAL:122.84FY 19Page 7 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527841 BCBSBLUE CROSS BLUE SHIELD07061807/06/18 01 AUG 2018 HEALTH INS01-110-52-00-52169,205.9702 AUG 2018 HEALTH INS01-120-52-00-52164,177.1203 AUG 2018 HEALTH INS01-210-52-00-521651,513.0904 AUG 2018 HEALTH INS01-220-52-00-52165,531.6605 AUG 2018 HEALTH INS01-410-52-00-521610,267.1506 AUG 2018 HEALTH INS01-640-52-00-52408,117.3607 AUG 2018 HEALTH INS79-790-52-00-521611,770.2008 AUG 2018 HEALTH INS79-795-52-00-52166,649.3709 AUG 2018 HEALTH INS51-510-52-00-521610,566.7510 AUG 2018 HEALTH INS52-520-52-00-52164,091.4011 AUG 2018 HEALTH INS82-820-52-00-52165,531.6412 AUG 2018 DENTAL INS01-110-52-00-5223654.4113 AUG 2018 DENTAL INS01-110-52-00-5237144.2314 AUG 2018 DENTAL INS01-120-52-00-5223432.6915 AUG 2018 DENTAL INS01-210-52-00-52233,747.7316 AUG 2018 DENTAL INS01-220-52-00-5223438.0617 AUG 2018 DENTAL INS01-410-52-00-5223613.5718 AUG 2018 DENTAL INS01-640-52-00-5241580.0419 AUG 2018 DENTAL INS79-790-52-00-5223798.6420 AUG 2018 DENTAL INS79-795-52-00-5223544.8821 AUG 2018 DENTAL INS51-510-52-00-5223637.9822 AUG 2018 DENTAL INS52-520-52-00-5223325.1123 AUG 2018 DENTAL INS82-820-52-00-5223726.52INVOICE TOTAL:137,065.57 *CHECK TOTAL:137,065.57 527842 BFCONSTR B&F CONSTRUCTION CODE SERVICES1017805/31/18 01 MAY 2018 INSPECTIONS01-220-54-00-54593,120.00INVOICE TOTAL:3,120.00 *CHECK TOTAL:3,120.00 527843 BPAMOCO BP AMOCO OIL COMPANYFY 19Page 8 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527843 BPAMOCO BP AMOCO OIL COMPANY5355671405/24/18 01 JUNE 2018 GASOLINE01-210-56-00-5695307.26INVOICE TOTAL:307.26 *CHECK TOTAL:307.26 527844 BRONZEME BRONZE MEMORIAL CO.70339106/16/18 01 2 MEMORIAL NAMEPLATES79-790-56-00-5620304.27INVOICE TOTAL:304.27 *CHECK TOTAL:304.27 527845 CALLONE UNITED COMMUNICATION SYSTEMS1211242-1130059-0718 07/15/18 01 JUN 2018 ADMIN LINES01-110-54-00-5440396.3802 JUN 2018 CITY HALL NORTEL 01-110-54-00-5440153.5003 JUN 2018 CITY HALL NORTEL 01-210-54-00-5440153.5004 JUN 2018 CITY HALL NORTEL 51-510-54-00-5440153.5005 JUN 2018 POLICE LINES01-210-54-00-5440931.7906 JUN 2018 CITY HALL FIRE01-210-54-00-5440199.8607 JUN 2018 CITY HALL FIRE01-110-54-00-5440199.8608 JUN 2018 PW LINES51-510-54-00-54401,497.1409 JUN 2018 SEWER LINES52-520-54-00-5440471.7110 JUN 2018 TRAFFIC SIGNAL01-410-54-00-543552.0611 MAINTENANCE** COMMENT **12 JUN 2018 PARKS LINES79-790-54-00-544054.3613 JUN 2018 RECREATION LINES 79-795-54-00-5440250.24INVOICE TOTAL:4,513.90 *CHECK TOTAL:4,513.90 527846 CENTRALL CENTRAL LIMESTONE COMPANY, INC1348506/25/18 01 GRAVEL79-790-56-00-5640319.71INVOICE TOTAL:319.71 *CHECK TOTAL:319.71FY 19Page 9 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527847 COMED COMMONWEALTH EDISON0185079109-061806/27/18 01 05/29-06/27 420 FAIRHAVEN 52-520-54-00-5480133.29INVOICE TOTAL:133.29 *0435113116-061807/02/18 01 05/31-06/29 RT34 & BEECHER 15-155-54-00-548251.43INVOICE TOTAL:51.43 *CHECK TOTAL:184.72 527848 COMED COMMONWEALTH EDISON0903040077-061806/27/18 01 05/11-06/27 MISC STREET LIGHTS 15-155-54-00-54822,868.89INVOICE TOTAL:2,868.89 *CHECK TOTAL:2,868.89 527849 COMED COMMONWEALTH EDISON0908014004-061806/28/18 01 05/30-06/28 6780 RT4751-510-54-00-548053.45INVOICE TOTAL:53.45 *CHECK TOTAL:53.45 527850 COMED COMMONWEALTH EDISON0966038077-061806/26/18 01 05/25-06/26 456 KENNEDY RD 01-410-54-00-54821.6502 05/25-06/26 456 KENNEDY RD 15-155-54-00-548260.79INVOICE TOTAL:62.44 *CHECK TOTAL:62.44 527851 COMED COMMONWEALTH EDISON1183088101-061806/25/18 01 05/24-06/25 1107 PRAIRIE CR 52-520-54-00-5480167.76INVOICE TOTAL:167.76 *FY 19Page 10 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527851 COMED COMMONWEALTH EDISON1407125045-061806/29/18 01 05/31-06/29 FOXHILL LIFT52-520-54-00-548085.59INVOICE TOTAL:85.59 *1647065335-061506/28/18 01 05/30-06/28 46 SARAVANOS PUMP 52-520-54-00-548034.57INVOICE TOTAL:34.57 *1718099052-061806/25/18 01 05/24-06/25 872 PRAIRIE CR 52-520-54-00-5480102.45INVOICE TOTAL:102.45 *2019099044-061807/05/18 01 05/11-06/12 4600 BRIDGE TANK 51-510-54-00-548048.14INVOICE TOTAL:48.14 *2668047007-061806/25/18 01 05/24-06/25 1908 RAINTREE 51-510-54-00-548078.36INVOICE TOTAL:78.36 *CHECK TOTAL:516.87 527852 COMED COMMONWEALTH EDISON2947052031-061806/27/18 01 05/29-06/27 RIVER15-155-54-00-5482227.99INVOICE TOTAL:227.99 *CHECK TOTAL:227.99 527853 COMED COMMONWEALTH EDISON2961017043-061806/26/18 01 05/25-06/26 PRESTWICK LIFT 52-520-54-00-5480113.06INVOICE TOTAL:113.06 *3119142025-061806/27/18 01 05/25-06/27 VAN EMMON LOT 01-410-54-00-548220.06INVOICE TOTAL:20.06 *4085080033-061806/26/18 01 05/25-06/25 1991 CANNONBALL 51-510-54-00-5480131.06INVOICE TOTAL:131.06 *FY 19Page 11 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527853 COMED COMMONWEALTH EDISON4449087016-061807/05/18 01 05/25-06/27 MISC LIFT STATIONS 52-520-54-00-5480766.68INVOICE TOTAL:766.68 *4475093053-061806/27/18 01 05/29-06/27 610 TOWER LN51-510-54-00-5480171.42INVOICE TOTAL:171.42 *6819027011-061807/03/18 01 05/25-06/27 MISC PR BUILDINGS 79-795-54-00-5480420.29INVOICE TOTAL:420.29 *CHECK TOTAL:1,622.57 527854 COMED COMMONWEALTH EDISON7090039005-061807/10/18 01 6/08-07/10 CANNONBALL & RT23 15-155-54-00-548219.2502 6/08-07/10 CANNONBALL & RT23 01-410-54-00-54820.90INVOICE TOTAL:20.15 *CHECK TOTAL:20.15 527855 COMED COMMONWEALTH EDISON7110074020-061806/26/18 01 05/25-06/26 104 E VAN EMMON 01-110-54-00-5480461.76INVOICE TOTAL:461.76 *7982120022-061806/27/18 01 05/29-06/27 609 N BRIDGE01-110-54-00-548016.65INVOICE TOTAL:16.65 *CHECK TOTAL:478.41 527856 CONSTELL CONSTELLATION NEW ENERGY1246689080106/25/18 01 05/21-06/20 421 POPLAR15-155-54-00-54822,509.96INVOICE TOTAL:2,509.96 *1250825320106/28/18 01 05/29-06/27 1 COUNTRYSIDE PKWY 15-155-54-00-548277.54INVOICE TOTAL:77.54 *CHECK TOTAL:2,587.50FY 19Page 12 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527857 COREMAIN CORE & MAIN LPJ04414306/21/18 01 WIRE, METERS51-510-56-00-5664211.21INVOICE TOTAL:211.21 *J09365906/28/18 01 5151056005664** COMMENT **J09365906/28/18 02 METER CPLG51-510-56-00-5664263.89INVOICE TOTAL:263.89 *J09367206/28/18 01 54 510R MXUS51-510-56-00-56647,290.00INVOICE TOTAL:7,290.00 *CHECK TOTAL:7,765.10 527858 DEARNATI DEARBORN NATIONAL LIFE07091807/09/18 01 AUG 2018 VISION INS01-110-52-00-522494.1502 AUG 2018 VISION INS01-120-52-00-522458.9503 AUG 2018 VISION INS01-210-52-00-5224524.1004 AUG 2018 VISION INS01-220-52-00-522465.3505 AUG 2018 VISION INS01-410-52-00-522488.7906 AUG 2018 VISION INS01-640-52-00-524296.1907 AUG 2018 VISION INS79-790-52-00-5224135.3608 AUG 2018 VISION INS79-795-52-00-522478.9909 AUG 2018 VISION INS51-510-52-00-522495.2010 AUG 2018 VISION INS52-520-52-00-522449.4811 AUG 2018 VISION INS82-820-52-00-5224103.98INVOICE TOTAL:1,390.54 *CHECK TOTAL:1,390.54 527859 DEKANE DEKANE EQUIPMENT CORP.IA5819906/22/18 01 MOWER BELT01-410-56-00-562890.8902 SAW CHAIN01-410-56-00-563055.80INVOICE TOTAL:146.69 *CHECK TOTAL:146.69FY 19Page 13 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527860 DEVELOP DEVELOPMENTAL SERVICES CENTER12113906/06/18 01 STANDARD PTI TARGETS, CENTER 01-210-56-00-5620254.0002 MASS INSERTS** COMMENT **INVOICE TOTAL:254.00 *CHECK TOTAL:254.00 527861 DOOLEYR RICHARD DOOLY06271806/27/18 01 UMPIRE79-795-54-00-546275.00INVOICE TOTAL:75.00 *CHECK TOTAL:75.00 527862 DYNEGY DYNEGY ENERGY SERVICES26697891806107/02/18 01 05/30-06/27 2921 BRISTOL RIDGE 51-510-54-00-54803,839.31INVOICE TOTAL:3,839.31 *26697901807107/10/18 01 05/30-06/27 420 FAIRHAVEN 51-510-54-00-548084.40INVOICE TOTAL:84.40 *26697911806107/02/18 01 05/30-06/27 2224 TREMONT51-510-54-00-54804,792.56INVOICE TOTAL:4,792.56 *26697921807106/29/18 01 05/29-06/26 610 TOWER51-510-54-00-54807,087.16INVOICE TOTAL:7,087.16 *CHECK TOTAL:15,803.43 527863 EEIENGINEERING ENTERPRISES, INC.6449906/28/18 01 TRAFFIC CONTROL SIGNAGE & 01-640-54-00-5465253.7502 MARKINGS** COMMENT **INVOICE TOTAL:253.75 *FY 19Page 14 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527863 EEIENGINEERING ENTERPRISES, INC.6450106/28/18 01 WINDETT RIDGE01-640-54-00-5465191.00INVOICE TOTAL:191.00 *6450206/28/18 01 UTILITY PERMIT REVIEWS01-640-54-00-54652,416.25INVOICE TOTAL:2,416.25 *6450306/28/18 01 GRANDE RESERVE - AVANTI01-640-54-00-5465498.50INVOICE TOTAL:498.50 *6450406/28/18 01 PRESTWICK01-640-54-00-54656,079.25INVOICE TOTAL:6,079.25 *6450506/28/18 01 METRA RAIL YARD01-640-54-00-5465191.00INVOICE TOTAL:191.00 *6450606/28/18 01 YORKVILLE CHRISTIAN SCHOOL 90-055-55-00-01111,504.50INVOICE TOTAL:1,504.50 *6450706/28/18 01 HEARTLAND MEADOWS90-064-64-00-01113,429.10INVOICE TOTAL:3,429.10 *6450806/28/18 01 US RT34 IMPROVEMENTS01-640-54-00-5465382.00INVOICE TOTAL:382.00 *CHECK TOTAL:14,945.35 527864 EEIENGINEERING ENTERPRISES, INC.6450906/28/18 01 BRISTOL BAY 65 PK IMPROVEMENTS 72-720-60-00-6043854.25INVOICE TOTAL:854.25 *CHECK TOTAL:854.25 527865 EEIENGINEERING ENTERPRISES, INC.FY 19Page 15 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527865 EEIENGINEERING ENTERPRISES, INC.6451006/28/18 01 KBL COMMUNITY CENTER90-104-00-00-0111540.00INVOICE TOTAL:540.00 *6451106/28/18 01 2017 ROAD PROGRAM23-230-60-00-6025270.00INVOICE TOTAL:270.00 *6451206/28/18 01 GRANDE RESERVE, UNIT 201-640-54-00-5465231.00INVOICE TOTAL:231.00 *6451306/28/18 01 ADA TRANSITION PLAN23-230-54-00-5465422.00INVOICE TOTAL:422.00 *6451406/28/18 01 BLACKBERRY WOODS - PHASE B 01-640-54-00-5465286.50INVOICE TOTAL:286.50 *6451506/28/18 01 CEDARHURST LIVING SITE90-101-00-00-0111482.5002 IMPROVEMENTS** COMMENT **INVOICE TOTAL:482.50 *6451606/28/18 01 CASEY'S SITE IMPROVEMENTS 90-105-00-00-01113,998.50INVOICE TOTAL:3,998.50 *6451806/28/18 01 SUB-REGIONAL WATER51-510-54-00-54651,572.7502 COORDINATION** COMMENT **INVOICE TOTAL:1,572.75 *CHECK TOTAL:7,803.25 527866 EEIENGINEERING ENTERPRISES, INC.6451906/28/18 01 WHISPERING MEADOWS UNITS 1,2 & 01-640-54-00-546514,314.7602 4-COMPLETION OF IMPROVEMENTS ** COMMENT **INVOICE TOTAL:14,314.76 *CHECK TOTAL:14,314.76FY 19Page 16 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527867 EEIENGINEERING ENTERPRISES, INC.6452006/28/18 01 MILL ROAD RECONSTRUCTION90-126-00-00-011113,360.50INVOICE TOTAL:13,360.50 *6452106/28/18 01 KENDALL MARKETPLACE01-640-54-00-54651,198.0002 RESIDENTIAL** COMMENT **INVOICE TOTAL:1,198.00 *6452206/28/18 01 GRANDE RESERVE - UNIT 2301-640-54-00-54656,411.75INVOICE TOTAL:6,411.75 *6452306/28/18 01 HOLIDAY INN EXPRESS & SUITES 90-108-00-00-0111650.25INVOICE TOTAL:650.25 *6452406/28/18 01 GRANDE RESERVE - UNIT 801-640-54-00-54654,972.20INVOICE TOTAL:4,972.20 *6452506/28/18 01 GRANDE RESERVE - UNIT 101-640-54-00-5465403.25INVOICE TOTAL:403.25 *6452606/28/18 01 2018 SANITARY SEWER LINING 52-520-60-00-60253,239.50INVOICE TOTAL:3,239.50 *6452706/28/18 01 2018 ROAD PROGRAM23-230-60-00-6025847.50INVOICE TOTAL:847.50 *6452806/28/18 01 FOUNTAIN VILLAGE - COMPLETION 23-230-60-00-6023162.0002 OF IMPROVEMENTS** COMMENT **INVOICE TOTAL:162.00 *6452906/28/18 01 WRIGLEY PARKING LOT REPAVING 90-112-00-00-011166.50INVOICE TOTAL:66.50 *6453006/28/18 01 CITY OF YORKVILLE01-640-54-00-54652,077.00INVOICE TOTAL:2,077.00 *FY 19Page 17 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527867 EEIENGINEERING ENTERPRISES, INC.6453106/28/18 01 MUNICIPAL ENGINEERING SERVICES 01-640-54-00-54651,900.00INVOICE TOTAL:1,900.00 *6453206/28/18 01 WINDETT RIDGE - UNIT 201-640-54-00-54654,956.75INVOICE TOTAL:4,956.75 *6453306/28/18 01 BOUNDRY & ANNEXATION SURVEY 01-640-54-00-5465134.00INVOICE TOTAL:134.00 *6453406/28/18 01 WELL #3 WATER MAIN RE-PIPING 51-510-60-00-6022781.50INVOICE TOTAL:781.50 *6453506/28/18 01 STORM WATER BASIN INSPECTIONS 01-640-54-00-54651,689.00INVOICE TOTAL:1,689.00 *6453606/28/18 01 RTP GRANT01-640-54-00-5465116.25INVOICE TOTAL:116.25 *6453706/28/18 01 ALDI EXPANSION90-115-00-00-0111357.25INVOICE TOTAL:357.25 *6453806/28/18 01 FOX HIGHLANDS WATER MAIN51-510-60-00-6066804.1402 IMPROVEMENTS** COMMENT **INVOICE TOTAL:804.14 *6453906/28/18 01 RAINTREE VILLAGE - SANITARY 01-640-54-00-5465232.7502 SEWER REPAIRS** COMMENT **INVOICE TOTAL:232.75 *6454006/28/18 01 BAP POWER CORPORATION90-119-00-00-01111,360.50INVOICE TOTAL:1,360.50 *6454106/28/18 01 RESTORE CHURCH90-121-00-00-01112,221.75INVOICE TOTAL:2,221.75 *FY 19Page 18 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527867 EEIENGINEERING ENTERPRISES, INC.6454206/28/18 01 LOT 7 MENARDS - BURGER KING 90-124-00-00-01111,596.00INVOICE TOTAL:1,596.00 *6454306/28/18 01 LOT 5 COUNTRYSIDE-GRACE90-125-00-00-01112,913.7502 COFFEE & WINE** COMMENT **INVOICE TOTAL:2,913.75 *6454406/28/18 01 206 HEUSTIS-PROPERTY LINE 01-640-54-00-54653,071.0002 LOCATE** COMMENT **INVOICE TOTAL:3,071.00 *6454506/28/18 01 WHISPERING MEADOWS-TRG01-640-54-00-5465611.75INVOICE TOTAL:611.75 *6454606/28/18 01 FORCIBLE ANNEXATION MAP & GIS 01-640-54-00-5465368.5002 DATA** COMMENT **INVOICE TOTAL:368.50 *6454706/28/18 01 AUTUMN CREEK, UNIT 2C01-640-54-00-5465330.00INVOICE TOTAL:330.00 *CHECK TOTAL:56,833.34 527868 FARMFLEE BLAIN'S FARM & FLEET0251-BROWN06/28/18 01 JEANS52-520-56-00-560035.99INVOICE TOTAL:35.99 *CHECK TOTAL:35.99 527869 FARRFARR ASSOCIATES2017021.0707/02/18 01 YORKVILLE DOWNTOWN OVERLAY 88-880-60-00-600010,320.0002 DISTRICT COSTS FOR JUN 2018 ** COMMENT **INVOICE TOTAL:10,320.00 *CHECK TOTAL:10,320.00FY 19Page 19 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527870 FIRST FIRST PLACE RENTAL294798-107/10/18 01 STARTER RECOIL01-410-56-00-564054.02INVOICE TOTAL:54.02 *CHECK TOTAL:54.02 527871 FLATSOS RAQUEL HERRERA814206/13/18 01 4 NEW TIRES INSTALLED01-220-54-00-5462407.24INVOICE TOTAL:407.24 *CHECK TOTAL:407.24 527872 FLATSOS RAQUEL HERRERA818706/19/18 01 4 TIRES INSTALLED79-790-54-00-5495440.00INVOICE TOTAL:440.00 *CHECK TOTAL:440.00 527873 FLATSOS RAQUEL HERRERA824506/22/18 01 4 TIRES01-410-56-00-5640314.84INVOICE TOTAL:314.84 *CHECK TOTAL:314.84 527874 FLEXFLEX BENEFIT SERVICE CORP.2907707/10/18 01 JUN 2018 HRA ADMIN FEES01-110-52-00-521620.0002 JUN 2018 HRA ADMIN FEES01-120-52-00-521610.0003 JUN 2018 HRA ADMIN FEES01-210-52-00-5216105.0004 JUN 2018 HRA ADMIN FEES01-220-52-00-521620.0005 JUN 2018 HRA ADMIN FEES01-410-52-00-52166.6706 JUN 2018 HRA ADMIN FEES79-790-52-00-521622.50FY 19Page 20 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527874 FLEXFLEX BENEFIT SERVICE CORP.2907707/10/18 07 JUN 2018 HRA ADMIN FEES79-795-52-00-521617.5008 JUN 2018 HRA ADMIN FEES51-510-52-00-521621.6709 JUN 2018 HRA ADMIN FEES52-520-52-00-52166.6610 JUN 2018 HRA ADMIN FEES01-640-52-00-524035.0011 JUN 2018 HRA ADMIN FEES82-820-52-00-521620.0012 JUN 2018 FSA ADMIN FEES01-110-52-00-521612.0013 JUN 2018 FSA ADMIN FEES01-120-52-00-52164.0014 JUN 2018 FSA ADMIN FEES01-210-52-00-521632.0015 JUN 2018 FSA ADMIN FEES01-220-52-00-52164.0016 JUN 2018 FSA ADMIN FEES01-410-52-00-52164.0017 JUN 2018 FSA ADMIN FEES51-510-52-00-52168.0018 JUN 2018 FSA ADMIN FEES52-520-52-00-52164.00INVOICE TOTAL:353.00 *CHECK TOTAL:353.00 527875 FOXVALLE FOX VALLEY TROPHY & AWARDS3530206/22/18 01 2018 SUMMER BASKETBALL MEDALS 79-795-56-00-5606325.00INVOICE TOTAL:325.00 *3533407/06/18 01 CUSTOMER TROPHY ENGRAVING 79-795-56-00-560639.00INVOICE TOTAL:39.00 *CHECK TOTAL:364.00 527876 FRECOSYS FOX RIVER ECOSYSTEM2018 DUES07/11/18 01 ANNUAL DUE RENEWAL01-110-54-00-5460100.00INVOICE TOTAL:100.00 *CHECK TOTAL:100.00 527877 GALLS GALL'S INC.FY 19Page 21 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527877 GALLS GALL'S INC.00998649505/24/18 01 LOCK DUTY HOLSTER-JEKA01-210-56-00-562097.20INVOICE TOTAL:97.20 *01018801506/25/18 01 SHOES-HAYES01-210-56-00-560083.45INVOICE TOTAL:83.45 *CHECK TOTAL:180.65 527878 GRAINCO GRAINCO FS., INC.7801203506/28/18 01 TIRES REPLACED01-410-54-00-54901,711.60INVOICE TOTAL:1,711.60 *CHECK TOTAL:1,711.60 527879 ICMAINTERNATIONAL CITY/COUNTY MGMT2018 DUES07/11/18 01 ANNUAL DUE RENEWAL01-110-54-00-5460366.00INVOICE TOTAL:366.00 *CHECK TOTAL:366.00 527880 ILEPA ILLINOIS EPS (NPDES)ILR400554-062818 06/28/18 01 FY19 STORMWATER BILLING01-410-54-00-54621,000.00INVOICE TOTAL:1,000.00 *CHECK TOTAL:1,000.00 527881 ILPSAN ILLINOIS PUBLIC SAFETY AGENCY0004187006/01/18 01 ALERTS BILLING JUL-DEC 2018 01-210-54-00-54843,510.00INVOICE TOTAL:3,510.00 *CHECK TOTAL:3,510.00FY 19Page 22 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527882 IMPERINV IMPERIAL INVESTMENTSMAY 2018-REBATE07/09/18 01 MAY 2018 BUSINESS DIST.REBATE 01-000-24-00-24880.23INVOICE TOTAL:0.23 *CHECK TOTAL:0.23 527883 INGEMUNS INGEMUNSON LAW OFFICES LTD062818-ESCROW RFND 06/28/18 01 REFUND REMAINING ESCROW90-092-92-00-0011623.2902 DEPOSIT RELATED TO THE LAW** COMMENT **03 OFFICE** COMMENT **INVOICE TOTAL:623.29 *568407/03/18 01 05/30/18 ADMIN HEARING01-210-54-00-5467150.00INVOICE TOTAL:150.00 *CHECK TOTAL:773.29 527884 INTERDEV INTERDEV, LLCMSP101625306/29/18 01 JUN 2018 MONTHLY BILLING01-640-54-00-54509,711.00INVOICE TOTAL:9,711.00 *CHECK TOTAL:9,711.00 527885 IRWAILLINOIS RURAL WATER2380405/21/18 01 ANNUAL MEMBERSHIP RENEWAL 51-510-54-00-5460465.00INVOICE TOTAL:465.00 *CHECK TOTAL:465.00 527886 ISHAMK KENNETH ISHAM06271806/27/18 01 UMPIRE79-795-54-00-546275.00INVOICE TOTAL:75.00 *CHECK TOTAL:75.00FY 19Page 23 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527887 KCRECORD SHAW SUBURBAN MEDIA GROUP42461-08231807/11/18 01 3 YEAR SUBSCRIPTION RENEWAL 01-110-54-00-546080.00INVOICE TOTAL:80.00 *CHECK TOTAL:80.00 527888 KCSHERIF KENDALL CO. SHERIFF'S OFFICEYOR-DR01806/14/18 01 UAV/UAS INSURANCE ANNUAL FEE 01-210-54-00-5460500.00INVOICE TOTAL:500.00 *CHECK TOTAL:500.00 527889 KENDCPA KENDALL COUNTY CHIEFS OF49906/28/18 01 MONTHLY MEETING FEE FOR 6 01-210-54-00-541296.0002 STAFF** COMMENT **INVOICE TOTAL:96.00 *CHECK TOTAL:96.00 527890 KENDCROS KENDALL CROSSING, LLC062918-ESCROW RFND 06/29/18 01 REFUND REMAINING ESCROW90-070-70-00-0011252.7502 DEPOSIT RELATED TO KENDALL** COMMENT **03 CROSSING SIGN** COMMENT **INVOICE TOTAL:252.75 *CHECK TOTAL:252.75 527891 KENDCROS KENDALL CROSSING, LLC062918-ESCROW RFND2 06/29/18 01 REFUND REMAINING ESCROW90-039-39-00-1111757.0002 DEPOSIT RELATED TO KENDALL** COMMENT **03 CROSSING PUD** COMMENT **INVOICE TOTAL:757.00 *CHECK TOTAL:757.00FY 19Page 24 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527892 KENDCROS KENDALL CROSSING, LLCBD REBATE 05/1807/09/18 01 MAY 208 BUSINESS DIST.REBATE 01-000-24-00-2487882.42INVOICE TOTAL:882.42 *CHECK TOTAL:882.42 527893 KONENT TOM KONEN06211806/21/18 01 CDL LICENSE REIMBURSEMENT 51-510-54-00-546265.00INVOICE TOTAL:65.00 *CHECK TOTAL:65.00 527894 KWIATKJN JOHN KWIATKOWSKI06201806/20/18 01 UMPIRE79-795-54-00-546275.00INVOICE TOTAL:75.00 *CHECK TOTAL:75.00 527895 KWIATKOJ JOESEPH KWIATKOWSKI6201806/20/18 01 REFEREE79-795-54-00-546275.00INVOICE TOTAL:75.00 *CHECK TOTAL:75.00 527896 LAWLESSM MATTHEW J. LAWLESS07111807/11/18 01 UMPIRE79-795-54-00-546275.00INVOICE TOTAL:75.00 *CHECK TOTAL:75.00 527897 LEJAN NICOLE DECKERFY 19Page 25 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527897 LEJAN NICOLE DECKER06261806/26/18 01 JUN 2018 MEETING DUES01-210-54-00-546010.00INVOICE TOTAL:10.00 *CHECK TOTAL:10.00 527898 MCCUE MC CUE BUILDERS, INC.062918-ESCROW RFND 06/29/18 01 REFUND REMAINING ESCROW90-118-00-00-0011616.7502 DEPOSIT RELATED TO KENDALL** COMMENT **03 MARKETPLACE RESIDENTIAL** COMMENT **INVOICE TOTAL:616.75 *CHECK TOTAL:616.75 527899 MENLAND MENARDS - YORKVILLE1983406/11/18 01 ELBOW, CLAMPS, ADAPTERS,79-790-56-00-564080.7402 BRUSHES, COILS, PADDED TIEDOWN ** COMMENT **INVOICE TOTAL:80.74 *1984606/11/18 01 DOOR HANDLE79-790-56-00-564012.99INVOICE TOTAL:12.99 *1987406/11/18 01 PLIER, DOOR HANDLE, WRENCH 79-790-56-00-563042.72INVOICE TOTAL:42.72 *19945-1806/12/18 01 TOILET TANK REPAIR VALVE79-790-56-00-56406.34INVOICE TOTAL:6.34 *2005106/13/18 01 CONTAINER79-790-56-00-56203.69INVOICE TOTAL:3.69 *CHECK TOTAL:146.48 527900 MENLAND MENARDS - YORKVILLEFY 19Page 26 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527900 MENLAND MENARDS - YORKVILLE2005806/13/18 01 HAND TRUCK, WINDEX, CLEANER, 79-790-56-00-5620207.6002 FEBREEZE, DISH SOAP, BATTERY ** COMMENT **INVOICE TOTAL:207.60 *CHECK TOTAL:207.60 527901 MENLAND MENARDS - YORKVILLE2006506/13/18 01 ADAPTER CORD, PLUG79-790-56-00-564040.96INVOICE TOTAL:40.96 *2009206/13/18 01 RETURNED PLUG CREDIT79-790-56-00-5640-15.99INVOICE TOTAL:-15.99 *2009606/13/18 01 HITCH BALL79-790-56-00-56207.87INVOICE TOTAL:7.87 *2052606/18/18 01 MASONRY BITS, SCREW BITS, BIT 79-790-56-00-563018.9002 SET** COMMENT **INVOICE TOTAL:18.90 *2054706/18/18 01 CHARCOAL ALUM79-790-56-00-56405.49INVOICE TOTAL:5.49 *2071206/20/18 01 TURNBUCKLES, QUICK LINKS, 79-790-56-00-5640108.8802 CLAMP, THIMBLES, OIL DRI** COMMENT **INVOICE TOTAL:108.88 *2072906/20/18 01 BRUSHES, PAINT, TARNX79-790-56-00-5640127.52INVOICE TOTAL:127.52 *2073206/20/18 01 RETURNED TURNBUCKLE CREDIT 79-790-56-00-5640-57.92INVOICE TOTAL:-57.92 *2073506/20/18 01 QUICK LINKS, TURNBUCKLE79-790-56-00-564021.96INVOICE TOTAL:21.96 *FY 19Page 27 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527901 MENLAND MENARDS - YORKVILLE2074706/20/18 01 CAUTION SIGNS79-795-56-00-560629.59INVOICE TOTAL:29.59 *20794-1806/21/18 01 COOLFLOW VALVE52-520-56-00-562014.99INVOICE TOTAL:14.99 *2083506/21/18 01 STAPLES, DUCT SEALING COMPOUND 51-510-56-00-56207.97INVOICE TOTAL:7.97 *CHECK TOTAL:310.22 527902 MENLAND MENARDS - YORKVILLE2089606/22/18 01 FUNNEL, TUBING, WD-40, BUNGEE 79-790-56-00-5620120.3802 CORDS, HOSE CLAMPS, GFCI PLATE ** COMMENT **03 SCREW DRIVER SET** COMMENT **INVOICE TOTAL:120.38 *CHECK TOTAL:120.38 527903 MENLAND MENARDS - YORKVILLE2092406/22/18 01 DUCK TAPE79-790-56-00-56206.74INVOICE TOTAL:6.74 *2094606/22/18 01 OIL52-520-56-00-562010.98INVOICE TOTAL:10.98 *21230-1806/25/18 01 PAINT, TAPE79-790-56-00-564045.96INVOICE TOTAL:45.96 *2130106/26/18 01 TOGGLE BOLT79-790-56-00-56403.96INVOICE TOTAL:3.96 *2132106/26/18 01 NIPPLES, SCREWDRIVER, CATALYST 51-510-56-00-562010.72INVOICE TOTAL:10.72 *FY 19Page 28 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527903 MENLAND MENARDS - YORKVILLE2140206/27/18 01 LIGHT BULBS79-790-56-00-564055.95INVOICE TOTAL:55.95 *2140406/27/18 01 STORAGE CRATES, TOTE CADDY 51-510-56-00-563810.72INVOICE TOTAL:10.72 *2142306/27/18 01 LIGHT BULBS79-790-56-00-564017.99INVOICE TOTAL:17.99 *2143406/27/18 01 METAL CUT-OFF, METAL CUTTING 79-790-56-00-562027.10INVOICE TOTAL:27.10 *2154506/28/18 01 WEED & GRASS KILLER79-790-56-00-562034.98INVOICE TOTAL:34.98 *2189207/02/18 01 MORTAR MIX01-410-56-00-564023.10INVOICE TOTAL:23.10 *2189607/02/18 01 COUPLING79-790-56-00-56402.49INVOICE TOTAL:2.49 *2191407/02/18 01 SPRING79-790-56-00-56402.69INVOICE TOTAL:2.69 *2198807/03/18 01 CLEVIS PIN, BENT PIN, MARKING 79-790-56-00-562042.3702 PAINT, TRAILER HITCH** COMMENT **INVOICE TOTAL:42.37 *CHECK TOTAL:295.75 527904 MENLAND MENARDS - YORKVILLE2200307/03/18 01 SAFE WITH ELECTRIC LOCK79-795-56-00-5607118.9602 FAN79-795-56-00-560653.97INVOICE TOTAL:172.93 *CHECK TOTAL:172.93FY 19Page 29 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527905 MENLAND MENARDS - YORKVILLE2226907/06/18 01 WASHERS, BOLTS, WING NUTS 79-795-56-00-56404.86INVOICE TOTAL:4.86 *CHECK TOTAL:4.86 527906 METROWES METRO WEST COG354006/22/18 01 2018 LEGISLATIVE BBQ & SESSION 01-110-54-00-541290.0002 REVIEW FOR 3 PEOPLE** COMMENT **INVOICE TOTAL:90.00 *CHECK TOTAL:90.00 527907 MOSERR ROBERT MOSER07101807/10/18 01 UMPIRE79-795-54-00-546275.00INVOICE TOTAL:75.00 *CHECK TOTAL:75.00 527908 NANCO NANCO SALES COMPANY, INC.935406/21/18 01 TISSUE, PAPER TOWEL79-795-56-00-560781.54INVOICE TOTAL:81.54 *CHECK TOTAL:81.54 527909 NICOR NICOR GAS00-41-22-8748 4-0618 07/02/18 01 06/01-07/02 1107 PRAIRIE01-110-54-00-548037.76INVOICE TOTAL:37.76 *12-43-53-5625 3-0618 07/03/18 01 06/01-07/03 609 N BRIDGE01-110-54-00-548021.35INVOICE TOTAL:21.35 *FY 19Page 30 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527909 NICOR NICOR GAS15-41-50-1000 6-0618 07/03/18 01 06/01-07/02 804 GAME FARM RD 01-110-54-00-5480102.17INVOICE TOTAL:102.17 *15-64-61-3532 5-0618 07/02/18 01 06/01-07/02 1991 CANNONBALL TR 01-110-54-00-548030.93INVOICE TOTAL:30.93 *20-52-56-2042 1-0618 06/28/18 01 05/30-06/28 420 FAIRHAVEN 01-110-54-00-548093.95INVOICE TOTAL:93.95 *23-45-91-4862 5-0618 07/03/18 01 06/04-07/03 101 BRUELL ST 01-110-54-00-548098.21INVOICE TOTAL:98.21 *40-52-64-8356 1-0618 07/05/18 01 06/05-07/05 102 E VAN EMMON 01-110-54-00-548094.03INVOICE TOTAL:94.03 *46-69-47-6727 1-0618 07/09/18 01 06/07-07/09 1975 N BRIDGE 01-110-54-00-548093.49INVOICE TOTAL:93.49 *61-60-41-1000 9-0618 07/05/18 01 06/01-07/03 610 TOWER01-110-54-00-548052.19INVOICE TOTAL:52.19 *80-56-05-1157 0-0618 07/08/18 01 06/07-07/09 2512 ROSEMONT 01-110-54-00-548036.74INVOICE TOTAL:36.74 *83-80-00-1000 7-0618 07/05/18 01 06/01-07/03 640 TOWER UNIT B 01-110-54-00-548039.25INVOICE TOTAL:39.25 *91-85-68-4012 8-0618 07/03/18 01 06/01-0702 902 GAME FARM RD 82-820-54-00-5480340.90INVOICE TOTAL:340.90 *95-16-10-1000 4-0618 07/03/18 01 06/01-07/03 1 RT4701-110-54-00-548027.62INVOICE TOTAL:27.62 *CHECK TOTAL:1,068.59FY 19Page 31 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527910 O'REILLY O'REILLY AUTO PARTS062818-ESCROW RFND 06/28/18 01 REFUND REMAINING ESCROW90-088-88-00-011117.7502 DEPOSIT RELATED TO O'REILLY ** COMMENT **03 AUTO PARTS** COMMENT **INVOICE TOTAL:17.75 *5613-14601406/11/18 01 AIR FILTER01-410-56-00-56289.77INVOICE TOTAL:9.77 *5613-14657406/18/18 01 OIL FILTER52-520-56-00-56285.40INVOICE TOTAL:5.40 *5613-14679606/21/18 01 ABSORBENT, OIL01-410-56-00-562843.34INVOICE TOTAL:43.34 *CHECK TOTAL:76.26 527911 OHERRONO RAY O'HERRON COMPANY1834478-IN06/28/18 01 CLIP ON BADGE, MAG CASE, NECK 01-210-56-00-560078.9202 CHAIN, SERPA** COMMENT **INVOICE TOTAL:78.92 *CHECK TOTAL:78.92 527912 OMALLEY O'MALLEY WELDING & FABRICATING1814606/27/18 01 MISC FABRICATION: STAINLESS 01-410-56-00-56281,390.0002 STEEL RACK** COMMENT **INVOICE TOTAL:1,390.00 *CHECK TOTAL:1,390.00D000935 ORRKKATHLEEN FIELD ORR & ASSOC.1566407/03/18 01 MISC CITY LEGAL MATTERS01-640-54-00-54568,074.68FY 19Page 32 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D000935 ORRKKATHLEEN FIELD ORR & ASSOC.1566407/03/18 02 515 W MADISON MATTERS90-123-00-00-0011163.4003 BAP POWER MATTERS90-119-00-00-001171.6704 DOWNTOWN TIF II MATTERS89-890-54-00-5466107.5005 GRANDE RESERVE MATTERS01-640-54-00-5456236.5006 HOOVER MATTERS01-640-54-00-545675.2507 KENDALL MARKETPLACE MATTERS 01-640-54-00-545653.7508 MEETINGS01-640-54-00-5456500.0009 PARK MATTERS79-790-54-00-5466268.7510 RAINTREE MATTERS01-640-54-00-5456989.0011 WHISPERING MEADOWS MATTERS 01-640-54-00-545653.75INVOICE TOTAL:10,594.25 *DIRECT DEPOSIT TOTAL:10,594.25 527913 OSWEGO VILLAGE OF OSWEGO241-1906/28/18 01 MAY 2018 PURCHASING MANAGER 01-640-54-00-54184,390.2302 SHARED COST REIMBURSEMENT** COMMENT **03 MAY 2018 FACILITIES MANAGER 01-640-54-00-54322,150.6104 SHARED COST REIMBURSEMENT** COMMENT **INVOICE TOTAL:6,540.84 *CHECK TOTAL:6,540.84 527914 PARADISE PARADISE CAR WASH22370507/03/18 01 CAR WASH79-795-54-00-54952.0002 CAR WASH79-790-54-00-54952.00INVOICE TOTAL:4.00 *22372407/03/18 01 JUNE 2018 CAR WASHES01-210-54-00-549540.00INVOICE TOTAL:40.00 *CHECK TOTAL:44.00FY 19Page 33 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527915 PATTEN PATTEN INDUSTRIES, INC.P53C015644506/30/18 01 WHEEL LOADER REPAIR PARTS 01-410-56-00-56281,464.88INVOICE TOTAL:1,464.88 *CHECK TOTAL:1,464.88 527916 PEPSI PEPSI-COLA GENERAL BOTTLE4994460806/28/18 01 BRIDGE CONCESSION DRINKS79-795-56-00-5607329.13INVOICE TOTAL:329.13 *CHECK TOTAL:329.13 527917 PESOLA PESOLA MEDIA GROUP12538006/25/18 01 4TH OF JULY FLYER DESIGN79-795-56-00-560675.00INVOICE TOTAL:75.00 *CHECK TOTAL:75.00 527918 PFPETT P.F. PETTIBONE & CO.17464706/26/18 01 1 DIGITAL PHOTO ID CARD01-210-54-00-543017.00INVOICE TOTAL:17.00 *CHECK TOTAL:17.00 527919 QUICKSIG QUICK SIGNS INC.1874906/29/18 01 RIVERFEST BANNER79-795-56-00-560654.00INVOICE TOTAL:54.00 *1875506/29/18 01 4TH OF JULY BANNERS79-795-56-00-560671.00INVOICE TOTAL:71.00 *CHECK TOTAL:125.00FY 19Page 34 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527920 R0001011 MEADOWVALE INC.062818-ESCROW RFND 06/28/18 01 REFUND REMAINING ESCROW90-084-84-00-0111388.0002 DEPOSIT RELATED TO MEADOWVALE ** COMMENT **03 VARIANCE** COMMENT **04 REFUND REMAINING ESCROW90-084-84-00-001188.9605 DEPOSIT RELATED TO MEADOWVALE ** COMMENT **06 VARIANCE** COMMENT **INVOICE TOTAL:476.96 *CHECK TOTAL:476.96 527921 R0001357 DONALD JACKSON06231806/26/18 01 BEECHER DEPOSIT REFUND01-000-24-00-2410100.00INVOICE TOTAL:100.00 *CHECK TOTAL:100.00 527922 R0001596 UNITED FAITH IN CHRIST CHURCH062818-ESCROW RFND 06/28/18 01 REFUND REMAINING ESCROW90-093-93-00-0011696.4302 DEPOSIT RELATED TO UNIFIED** COMMENT **03 FAITH IN CHRIST** COMMENT **INVOICE TOTAL:696.43 *CHECK TOTAL:696.43 527923 R0001665 MICHELLE BUCK06231806/26/18 01 BEECHER DEPOSIT REFUND01-000-24-00-241050.00INVOICE TOTAL:50.00 *CHECK TOTAL:50.00 527924 R0002070 PULTE GROUPFY 19Page 35 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527924 R0002070 PULTE GROUP070618-ESCROW RFND 07/06/18 01 REFUND REMAINING ECROW DEPOSIT 90-094-94-00-00112,125.3902 PERTAINING TO AUTUMN CRK 2016 ** COMMENT **INVOICE TOTAL:2,125.39 *CHECK TOTAL:2,125.39 527925 R0002070 PULTE GROUP070618-ESCROW RFND3 07/06/18 01 REFUND REMAINING LGL ESCROW 90-019-19-00-00111,314.0702 DEPOSIT RELATED TO AUTUMN** COMMENT **03 CREEK** COMMENT **INVOICE TOTAL:1,314.07 *CHECK TOTAL:1,314.07 527926 R0002071 TERRI KEARNS062818-ESCROW RFND 06/28/18 01 REFUND REMIANING ESCROW90-096-96-00-0011219.1002 DEPOSIT REFLATED TO GRACE** COMMENT **03 HOLISTIC CENTER** COMMENT **INVOICE TOTAL:219.10 *CHECK TOTAL:219.10 527927 R0002072 GUGGENHEIM RETAIL REAL ESTATE062818-ESCROW RFND 06/28/18 01 REFUND REMAINING ESCROW90-090-90-00-01111,796.5002 DEPOSIT RELATED TO JIFFY LUBE ** COMMENT **INVOICE TOTAL:1,796.50 *CHECK TOTAL:1,796.50 527928 R0002073 SYCAMORE HOLDINGS062818-ESCROW RFND 06/28/18 01 REFUND REMAINING ESCROW90-085-85-00-001191.76FY 19Page 36 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527928 R0002073 SYCAMORE HOLDINGS062818-ESCROW RFND 06/28/18 02 DEPOSIT RELATED TO SYCAMORE ** COMMENT **03 HOLDINGS** COMMENT **INVOICE TOTAL:91.76 *CHECK TOTAL:91.76 527929 R0002074 SPACE CENTER, INC062818-ESCROW RFND 06/28/18 01 REFUND REMAINING ESCROW90-082-82-00-01111,470.1902 DEPOSIT RELATED TO LOT 19** COMMENT **03 COMMERCIAL DR** COMMENT **04 REFUND REMAINING ESCROW90-082-82-00-0011232.8105 DEPOSIT RELATED TO LOT 19** COMMENT **06 COMMERCIAL DR** COMMENT **INVOICE TOTAL:1,703.00 *CHECK TOTAL:1,703.00 527930 R0002076 KENDALL MARKETPLACE LLP062818-ESCROW RFND 06/28/18 01 REFUND REMAINING ESCROW90-103-00-00-01111,000.0002 DEPOSIT RELATED TO ROSS DRESS ** COMMENT **03 FOR LESS** COMMENT **INVOICE TOTAL:1,000.00 *CHECK TOTAL:1,000.00 527931 R0002076 KENDALL MARKETPLACE LLP062918-ESCROW RFND 06/29/18 01 REFUND REMAINING ESCROW90-116-00-00-001129.1702 DEPOSIT RELATED TO KENDALL** COMMENT **03 MARKETPLACE SIGN VARIANCE** COMMENT **INVOICE TOTAL:29.17 *CHECK TOTAL:29.17FY 19Page 37 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527932 REESE REESE RECREATION PRODUCTS INC1270405/23/18 01 GUARDRAILS, WASHERS, BOLTS, 79-790-56-00-5640585.5602 RIVETS, CLAMPS** COMMENT **INVOICE TOTAL:585.56 *CHECK TOTAL:585.56 527933 REINDERS REINDERS, INC.1741082-0006/20/18 01 BLADES79-790-56-00-5640101.80INVOICE TOTAL:101.80 *1741821-0006/29/18 01 V BELTS, OIL FILTERS79-790-56-00-5640297.40INVOICE TOTAL:297.40 *1742024-0006/26/18 01 FILTERS, SPRING TINE, BLADE 79-790-56-00-5640305.34INVOICE TOTAL:305.34 *1742036-0006/26/18 01 SOIL SEAL, BEARINGS, SPINDLE 79-790-56-00-5640101.1302 SHAFT, SPACER** COMMENT **INVOICE TOTAL:101.13 *1742036-0106/27/18 01 SPACER79-790-56-00-56405.82INVOICE TOTAL:5.82 *CHECK TOTAL:811.49 527934 RIETZN NICHOLAS ROBERT RIETZ06281806/28/18 01 UMPIRE79-795-54-00-546272.00INVOICE TOTAL:72.00 *CHECK TOTAL:72.00 527935 RIETZR ROBERT L. RIETZ JR.FY 19Page 38 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527935 RIETZR ROBERT L. RIETZ JR.06271806/27/18 01 UMPIRE79-795-54-00-546250.00INVOICE TOTAL:50.00 *06281806/28/18 01 UMPIRE79-795-54-00-546272.00INVOICE TOTAL:72.00 *CHECK TOTAL:122.00 527936 RIVRVIEW RIVERVIEW FORDFOCS40476406/19/18 01 STEERING DIAGNOSTIC79-790-54-00-549567.50INVOICE TOTAL:67.50 *CHECK TOTAL:67.50 527937 RIVRVIEW RIVERVIEW FORDFOCS40511206/21/18 01 ALIGNMENT CHECK, TRANSMISSION 01-410-54-00-5490179.90INVOICE TOTAL:179.90 *CHECK TOTAL:179.90 527938 RUSSPOWE RUSSO HARDWARE INC.511292706/13/18 01 BULB79-790-56-00-56404.24INVOICE TOTAL:4.24 *511292806/13/18 01 BED REDEFINER79-790-56-00-5630452.00INVOICE TOTAL:452.00 *520365207/11/18 01 WHEEL GUAGE, COLLAR, BEARING, 79-790-56-00-5640103.8702 ROLLER** COMMENT **INVOICE TOTAL:103.87 *CHECK TOTAL:560.11FY 19Page 39 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527939 SERVMAST SERVICEMASTER OF AURORA &176106/22/18 01 CLEAN & SANITIZE SOFA01-210-54-00-5495140.00INVOICE TOTAL:140.00 *CHECK TOTAL:140.00 527940 SHELL SHELL OIL CO.6515992380606/30/18 01 JUNE 2018 GASOLINE01-210-56-00-569526.91INVOICE TOTAL:26.91 *CHECK TOTAL:26.91 527941 SHERWINW THE SHERWIN-WILLIAMS CO.0619-206/21/18 01 PUMP REPAIR01-410-54-00-54901,121.90INVOICE TOTAL:1,121.90 *CHECK TOTAL:1,121.90 527942 SUBURLAB SUBURBAN LABORATORIES INC.15660506/29/18 01 COLIFORM51-510-54-00-5429399.00INVOICE TOTAL:399.00 *CHECK TOTAL:399.00 527943 UPS5361 DDEDC #3, INC06211806/21/18 01 1 PKG TO KFO01-110-54-00-545239.83INVOICE TOTAL:39.83 *CHECK TOTAL:39.83 527944 VITOSH CHRISTINE M. VITOSHFY 19Page 40 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527944 VITOSH CHRISTINE M. VITOSHCMV 1917-1804/29/18 01 KENDALL MARKETPLACE PUD90-116-00-00-0011114.5102 AMENDMENT FOR SIGNAGE** COMMENT **03 KENDALL MARKETPLACE PUD90-118-00-00-0011114.5104 AMENDMENT FOR RESIDENTIAL LOTS ** COMMENT **INVOICE TOTAL:229.02 *CMV 192006/28/18 01 JUNE 2018 ADMIN HEARINGS01-210-54-00-5467400.00INVOICE TOTAL:400.00 *CMV 192106/28/18 01 VARIANCE FOR ACCESSORY90-123-00-00-0011178.2002 STRUCTURE** COMMENT **INVOICE TOTAL:178.20 *CHECK TOTAL:807.22 527945 WEEKSB WILLIAM WEEKS07111807/11/18 01 UMPIRE79-795-54-00-546275.00INVOICE TOTAL:75.00 *CHECK TOTAL:75.00 527946 WELDSTAR WELDSTAR0166223306/24/18 01 CYLINDER RENTAL01-410-54-00-548516.74INVOICE TOTAL:16.74 *CHECK TOTAL:16.74 527947 WERDERW WALLY WERDERICH062618-JUNE06/26/18 01 06/11, 06/18 & 06/25 ADMIN 01-210-54-00-5467450.0002 HEARINGS** COMMENT **INVOICE TOTAL:450.00 *FY 19Page 41 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527947 WERDERW WALLY WERDERICH062618-MAY06/26/18 01 05/14 ADMIN HEARING01-210-54-00-5467150.00INVOICE TOTAL:150.00 *CHECK TOTAL:600.00 527948 WILLMAN WILLMAN & GROESCH GENERAL062918-ESCROW RFND 06/29/18 01 REFUND REMAINING ECROW90-080-80-00-01111,185.2502 DEPOSIT RELATED TO 202 WOLF ** COMMENT **03 STREET** COMMENT **INVOICE TOTAL:1,185.25 *CHECK TOTAL:1,185.25 527949 WINKLERK KIRK WINKLER06271806/27/18 01 UMPIRE79-795-54-00-546275.00INVOICE TOTAL:75.00 *07111807/11/18 01 UMPIRE79-795-54-00-546275.00INVOICE TOTAL:75.00 *CHECK TOTAL:150.00 527950 WORDLAWT TERRANCE WORDLAW06271806/27/18 01 UMPIRE79-795-54-00-546275.00INVOICE TOTAL:75.00 *CHECK TOTAL:75.00D000936 YBSDYORKVILLE BRISTOL0718SF07/12/18 01 JUN 2018 SANITARY FEES95-000-24-00-2450290,086.25INVOICE TOTAL:290,086.25 *FY 19Page 42 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/17/18TIME: 11:32:55UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/24/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D000936 YBSDYORKVILLE BRISTOL2018.002107/10/18 01 JUNE 2018 LANDFILL EXPENSE 51-510-54-00-54458,188.74INVOICE TOTAL:8,188.74 *DIRECT DEPOSIT TOTAL:298,274.99 527951 YORKSELF YORKVILLE SELF STORAGE, INC062418-4506/24/18 01 JUNE 2018 STORAGE RENTAL01-210-54-00-548580.00INVOICE TOTAL:80.00 *CHECK TOTAL:80.00 527952 YOUNGM MARLYS J. YOUNG06111806/23/18 01 06/11/18 LIBRARY BOARD82-820-54-00-546255.5002 MEETING MINUTES** COMMENT **INVOICE TOTAL:55.50 *06181806/26/18 01 06/18/18 LIBRARY BOARD MEETING 82-820-54-00-546244.2502 MINUTES** COMMENT **INVOICE TOTAL:44.25 *06191806/28/18 01 06/19/18 PW MEETING MINUTES 01-110-54-00-546254.50INVOICE TOTAL:54.50 *06201806/29/18 01 06/20/18 ADMIN MEETING MINUTES 01-110-54-00-546240.00INVOICE TOTAL:40.00 *CHECK TOTAL:194.25349,428.17309,386.24TOTAL CHECKS PAID:TOTAL DIRECT DEPOSITS PAID: TOTAL AMOUNT PAID:658,814.41FY 19Page 43 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/05/18UNITED CITY OF YORKVILLETIME: 14:25:13CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 07/05/18CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 527801 R0002069 ROBERT LOFTUS20170781-BUILD05/09/18 01 958 PURCELL BUILD PROGRAM25-000-24-21-2445680.0002 958 PURCELL BUILD PROGRAM51-000-24-00-24455,320.0003 958 PURCELL BUILD PROGRAM 52-000-24-00-24454,000.00INVOICE TOTAL:10,000.00 *CHECK TOTAL:10,000.00TOTAL AMOUNT PAID:10,000.00FY 19Page 44 of 47 01-110   ADMINISTRATION 12-112  SUNFLOWER SSA          42-420  DEBT SERVICE    83-830  LIBRARY DEBT SERVICE 01-120  FINANCE    15-155  MOTOR FUEL TAX (MFT)     51-510  WATER OPERATIONS   84-840  LIBRARY CAPITAL 01-210  POLICE     23-216  MUNICIPAL BUILDING       52-520  SEWER OPERATIONS    87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT   23-230  CITY-WIDE CAPITAL    72-720  LAND CASH     88-880  DOWNTOWN TIF 01-410  STREET OPERATIONS      25-205  POLICE CAPITAL    79-790  PARKS DEPARTMENT   90-XXX  DEVELOPER ESCROW 01-640  ADMINSTRATIVE SERVICES    25-215  PUBLIC WORKS CAPITAL    79-795  RECREATION DEPT    95-XXX  ESCROW DEPOSIT 11-111  FOX HILL SSA    25-225  PARKS & RECREATION CAPITAL   82-820  LIBRARY OPERATIONS  DATE: 07/09/18TIME: 10:38:03UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 07/10/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D000933 DLK DLK, LLC17306/29/18 01 JUNE 2018 MONTHLY ECONOMIC 01-640-54-00-54869,425.0002 DEVELOPMENT HOURS** COMMENT **INVOICE TOTAL:9,425.00 *18106/29/18 01 2ND QUARTER 2018 BANKED HOURS 01-640-54-00-548611,600.00INVOICE TOTAL:11,600.00 *DIRECT DEPOSIT TOTAL:21,025.0021,025.00TOTAL DIRECT DEPOSITS PAID: TOTAL AMOUNT PAID:21,025.00FY 19Page 45 of 47 5(*8/$5 29(57,0( 727$/ ,05) ),&$ 727$/6$'0,1,675$7,21 ),1$1&( 32/,&(&20081,7<'(9 675((76:$7(56(:(5 3$5.65(&5($7,21 /,%5$5< 727$/6727$/3$<52//81,7('&,7<2)<25.9,//(3$<52//6800$5<-XO\Page 46 of 47 ACCOUNTS PAYABLE DATE City Manuual Check Register - FY18 (Pages 1 - 2)07/09/2018 290,256.99 City Manuual Check Register - FY19 (Page 3)07/11/2018 8,444.00 City Check Register - FY18 (Page 4)07/24/2018 1,459.39 City Check Register - FY19 (Pages 5 - 43)07/24/2018 658,814.41 SUB-TOTAL: $958,974.79 OTHER PAYABLES FY19 Manual Check #527801 - Loftus BUILD Check (Page 44)07/05/2018 10,000.00$ Maunual Direct Deposit #D000933 - DLK (Page 45 )07/10/2018 21,025.00$ SUB-TOTAL: $31,025.00 Bi - Weekly (Page 46)07/13/2018 331,392.02$ SUB-TOTAL: $331,392.02 TOTAL DISBURSEMENTS:1,321,391.81$ UNITED CITY OF YORKVILLE BILL LIST SUMMARY Tuesday, July 10, 2018 PAYROLL Page 47 of 47 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #1 Tracking Number CC 2018-36 Old Jail – Resident Presentation City Council – July 24, 2018 None Mayor Gary J. Golinski Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: The Public Works Committee voted positive on 7/17/18 to present this to City Council for Consideration on July 24, 2018. Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #1 Tracking Number PW 2018-58 Beecher Center HVAC replacement RFP results City Council – July 24, 2018 CC 06/26/18 Budget amendment was approved. PW 2018-58 Majority Approval of contract to Trico Mechanical Inc. for $320,225 RFP results and recommendation for HVAC repair at the Beecher Center Steve Raasch Public Works Name Department Summary Request for approval of a contract to Trico Mechanical in the amount of $320,225 to replace two HVAC units at the Beecher Center. Background Earlier this year, Farren Heating & Cooling of Yorkville, responded to a lack of heating at the Beecher Community Center. They diagnosed that the heating portions on both Mammoth HVAC units (300,000 & 235,000 BTUs of heating), have failed and cannot be repaired, because parts are unavailable based on the age of the units that were installed in 1981, and they are also past their useful life expectancy. The existing units will not be able to heat the building when the temperatures fall later this year. The existing units are under a roof system that was added after the units were original installed, because of persistent roof leaks. Based on this information, staff proceeded with the creation of a RFP, and went out to formal bid. The RFP calls for the existing units to be disconnected, removed and disposed of, from under the roof line. The replacement units are to be installed on the ground level on a concrete pad, to allow the units better ventilation and easier access for future repairs. A 6” thick concrete pad will be installed on ground level to hold the new units, and a 6’ tall cedar fence with a gate, will be installed around the pad for security. Insulated galvanized ductwork, will be run from the new units to the existing ductwork openings inside the roofed in area. The new units will include economizers and power exhaust, which will allow a more energy efficient way to heat and cool the building. The existing manual thermostats will be replaced with a new Honeywell thermostat control system, which will allow the systems to be monitored and controlled remotely. The new HVAC units will come with a 5 year manufacturer’s warranty, and all work will come with a 1 year labor warranty. Seven contractors attended the Pre-Bid Meeting on June 24, 2018. Of those 7 contractors, 2 submitted their bids on 5/24/18. The low bidder was R.J. O’Neil at $173,096 (including all 3 alternates), but after the bid opening, they provided a letter clarifying their bid and also noted that they did not include some items in their bid. Based on these exclusions, R.J. O’Neil was disqualified, and Trico Mechanical became the low bidder at $320,225 (including all 3 alternates). The current bid pricing from Trico Mechanical will expire on 8/22/2018. This project is not part of the approved FY19 budget. Memorandum To: City Council From: Steve Raasch, Facilities Manager CC: Bart Olsen, City Administrator, Erin Willrett, Assistant City Administrator, Eric Dhuse, Director of Public Works, Public Works Committe Date: July 24, 2018 Subject: Beecher Community Center HVAC Replacement Update There was a mathematical error on the bid from Trico Mechanical and 2 different dollar amounts were included in the proposal. Staff has verified that the number on the “Bid Proposal Sheet” is the price that was intended for the bid. The dollar amount has been confirmed for the project as“$320,225”. However, the incorrect dollar amount was erroneously included in the previous memo and subsequent City Council budget amendment on June 26th, for the amount of $319,725, the difference being $500. Staff may submit the additional $500 expenditure as a future budget amendment to the Council, if needed. Recommendation Staff recommends the approval of the Trico Mechanical Proposal, 3 alternates, and 3 addendums, before 8/22/2018, for a cost not to exceed $320,225. Attachments RFP Addendums 1-3 Trico Mechanical Proposal RJ O’Neil Proposal RJ O’Neil Letter additional notes and changes to their original proposal Contract Resolution No. 2018-___ Page 1 Resolution No. 2018-_____ A RESOLUTION AUTHORIZING A CONTRACT WITH TRICO MECHANICAL INC. FOR THE HVAC SYSTEM REPLACEMENT PROJECT FOR THE BEECHER CENTER AT 901 GAME FARM ROAD WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City has previously advertised for bids on April 25, 2018 for the HVAC system replacement project for the Beecher Center at 901 Game Farm Road; and, WHEREAS, based upon a review of the bids received and determination as to the qualifications of the bidders, the corporate authorities of the United City of Yorkville have determined that Trico Mechanical Inc. of Sugar Grove, Illinois, having submitted a bid in the amount of $320,225.00 is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the bid submitted by Trico Mechanical Inc. in the amount not to exceed $320,225.00 is hereby accepted, and the Mayor and City Clerk are hereby authorized and directed on behalf of the United City of Yorkville to execute a CONTRACT with Trico Mechanical Inc. as attached hereto and made a part hereof as Exhibit A. Section 2: That this resolution shall be in full force and effect from and after its passage and approval according to law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of ____________________, 2018. ______________________________ CITY CLERK Resolution No. 2018-___ Page 2 CARLO COLOSIMO _______ KEN KOCH ______ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ______ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ______ SEAVER TARULIS ________ ALEX HERNANDEZ ______ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ____ day of ____________________, 2018. ______________________________ MAYOR Summary Discussion of the bids received for the replacement of (2) existing HVAC Units at the Beecher Community Center. Background Earlier this year, Farren Heating & Cooling of Yorkville, responded to a lack of heating at the Beecher Community Center. They diagnosed that the heating portions on both Mammoth HVAC units (300,000 &235,000 BTUs of heating), have failed and cannot be repaired, because parts are unavailable based on the age of the units that were installed in 1981, and they are also past their useful life expectancy. The existing units will not be able to heat the building when the temperatures fall later this year. The existing units are under a roof system that was added after the units were original installed, because of persistent roof leaks. Based on this information, staff proceeded with the creation of a RFP, and went out to formal bid. The RFP calls for the existing units to be disconnected, removed and disposed of, from under the roof line. The replacement units are to be installed on the ground level on a concrete pad, to allow the units better ventilation and easier access for future repairs. A 6” thick concrete pad will be installed on ground level to hold the new units, and a 6’ tall cedar fence, with a gate, will be installed around the pad for security. Insulated galvanized ductwork, will be run from the new units to the existing ductwork openings inside the roofed in area. The new units will include economizers and power exhaust, which will allow a more energy efficient way to heat and cool the building. The existing manual thermostats will be replaced with a new Honeywell thermostat control system, which will allow the systems to be monitored and controlled remotely. The new HVAC units will come with a 5 year manufacturer’s warranty, and all work will come with a 1 year labor warranty. Seven contractors attended the Pre-Bid Meeting on June 24, 2018. Of those 7 contractors, 2 submitted their bids on 5/24/18. The low bidder was R.J. O’Neil at $173,096 (including all 3 alternates), but after the bid opening, they provided a letter clarifying their bid and also noted that they did not include some items in their bid. Based on these exclusions, R.J. O’Neil was disqualified, and Trico Mechanical became the low bidder at $319,725 (including all 3 alternates). The current bid pricing from Trico Mechanical will expire on 8/22/2018. This project is not part of the approved FY19 budget. Memorandum To: Public Work Committee From: Steve Raasch, Facilities Manager CC: Bart Olsen, City Administrator, Erin Willrett, Assistant City Administrator, Eric Dhuse, Director of Public Works Date: June 12, 2018 Subject: Beecher Community Center HVAC Replacement Recommendation Staff recommends the approval of the Trico Mechanical Proposal, 3 alternates, and 3 addendums, before 8/22/2018, for a cost not to exceed $319,725. If approved, a budget amendment would be required. If the committee agrees, staff would forward the attached contract and resolution for approval at a future City Council meeting. Attachments RFP Addendums 1-3 Trico Mechanical Proposal RJ O’Neil Proposal RJ O’Neil Letter additional notes and changes to their original proposal Contract United City of Yorkville, Illinois REQUEST FOR PROPOSAL for an HVAC System Replacement at the Beecher Center Legal Notice Posted: April 25, 2018 Pre-Bid Meeting May 8, 2018 at 10:00 AM Proposals Due: May 17, 2018 at 10:00AM 2 | P a g e United City of Yorkville REQUEST FOR PROPOSAL HVAC System Replacement at the Beecher Center May 2018 Table of Contents A. Legal Notice to Bidders B. General Information C. Introduction D. Project Specifications E. Instructions to Bidders F. Contract G. Bid Certifications H. References I. Subcontractors J. Equipment List K. Bid Proposal Sheet L. Bid Sheet Signature M. Contractor Bid Agreement United City of Yorkville, Illinois LEGAL NOTICE Request for Proposal 3 | P a g e HVAC System Replacement at the Beecher Center Sealed bids for an HVAC system replacement at the Beecher Center will be received at the address listed below until May 17, 2018 at 10:00 a.m. All bids will be publicly opened immediately thereafter. Proposals Bids not physically received by the City by 10:00 a.m. on May 17, 2018 will be returned, unopened to the bidder. Emailed or faxed proposals will not be accepted. All proposals should be addressed and delivered to: United City of Yorkville RE: (Vendor Name) Bid for HVAC System Replacement at the Beecher Center Attention: Steve Raasch, Facilities Manager 800 Game Farm Road Yorkville, IL 60560 There will be a Pre-Bid Meeting at Yorkville City Hall on Tuesday, May 8, 2018 at 10:00 AM. Bid packets are available online at http://www.yorkville.il.us. The link can be found under the Business tab - Bids & RFPs. Additional packets may be picked up at City Hall, 800 Game Farm Road, Yorkville, IL 60560. City Hall is open Monday through Friday, 8:00AM to 4:30PM. Each bid must be accompanied by a Bid Guarantee in the form of a Bid Bond from a company with an A-1 best rating, or a cashier’s check in the amount of ten percent (10%) of the bid and made payable to the United City of Yorkville, 800 Game Farm Road, Yorkville, IL 60560. No bid shall be withdrawn for a period of thirty (30) days after the bid opening date without the consent of the City. Checks or drafts of unsuccessful bidders will be returned as soon as possible after award and execution of the contract. Contractor must comply with Prevailing Wage Act. Any questions concerning this Request For Proposal, the actual specifications or the plans can be forwarded by email to Eric Dhuse at edhuse@yorkville.il.us no later than May 10, 2018 at 5PM. The City Council will make the final selection and award of the contract. The City Council reserves the right to accept or reject any and all bids, to waive technicalities and to accept or reject any item of any bid. No communication, except as otherwise allowed in the specifications, shall occur regarding this Request For Proposal, including requests for information, or speculation between Bidder’s or any of their individual members and any City elected official, employee or independently contracted employees or consultants. Failure to comply with this provision may result in offeror’s proposal being removed from consideration Any cost incurred by the Bidder in preparation, transmittal, or presentation of any information or material submitted in response to the RFP, shall be borne solely by the Bidder. Page | 1 General Information The United City of Yorkville is seeking an experienced individual or firm for the removal and replacement of the HVAC system at the Beecher Center. The Beecher Center is located at 901 Game Farm Rd, Yorkville, IL 60560. The Contractor shall furnish and provide all labor, materials, tools, equipment and machinery, unless otherwise specified, necessary to perform and complete, in a good and workmanlike manner, the removal and replacement of the HVAC system at the Beecher Center . The Contractor is responsible for being familiar with all conditions, instructions, and documents governing this contract. Failure to make such preparations shall not excuse the Contractor from performance of the duties and obligations imposed under the term of this contract. Introduction Project Description: The City is requesting proposals according to the Project Specifications and Plans contained herein (the “Project”). The Project consists of the removal and replacement of the HVAC system of the Beecher Center. All equipment is currently roof mounted and concealed in ventilated attic/roof space. A job site visit is expected to submit a comprehensive bid. Project Specifications and Plans Scope of Work: The City is requesting a turn-key proposal for the replacement of one (1) Mammoth packaged heat/cool RTU and one (1) Mammoth heat only RTU with DX Condenser. All equipment is currently roof mounted and concealed in ventilated attic/roof space. Bidders must completely familiarize themselves with the specifications in this bid document. Description of Work. • Demo and removal existing equipment from the job site. • Capping/covering of exiting unused roof curbs with galvanized steel caps, insulated on inside of cap with 1” insulation. • Below is the basis for design and the Contractor will be responsible for producing a set of engineered and stamped drawings for the following: 1) Install two (2) Packaged Heat/cool units sized to handle current spaces conditioned by the units designated for replacement. New units to be side discharge, equipped with: economizers with built in power exhaust, humidification control, and CO2 monitoring, include new flat curbs supplied by manufacture. Acceptable manufactures: Trane, Carrier Corp or equivalent. All submitting companies must submit manufacture and basic model numbers, manufacturer specifications and cut sheets with the bid submittals. 2) New units to be set to be set on manufactured supplied equipment curbs and new 6” thick concrete reinforced concrete pad, large enough to allow for manufactures required clearance. All pad work, grading and reseeding to be included in quote, spoils that are not used for back fill or final grading to be hauled off site at the expense of the contractor awarded the project. Exact location of new concrete pad to be approved by the City of Yorkville. This will be a separate line item. The City may be able to provide the concrete slab, time permitting. 2 | P a g e 3) Supply and return duct to be extended from point of disconnection in attic space and connected to side discharge connections of corresponding new unit. 4) Contractor to supply stainless steel ductwork for all exterior ductwork until the interior connection is made. 5) Bid needs to include hail guards installed on each unit. 6) Electric and gas from demo’d units from shall be extended to from attic space to location of new units. All shut offs and disconnects in attic space to be removed and new shut offs and disconnect switches to be installed per code at locatio n of new units. Contractor to confirm that existing wiring, breakers and gas is of proper size and should include any needed upgrades in their proposal. 7) Controls- Shall be stand alone digital thermostats with (7) day programmable schedule, capable of controlling all functions of the new HVAC equipment. Thermostats should also have a wifi option so that the Facilities Manager or Public Works Director can monitor them through a cell phone application. 8) Six (6) foot tall Cedar privacy fence with locking double door gate sized large enough to allow for future service or replacement of units shall be installed around concrete pad. 9) Existing Condenser discharge opening in roof to have rain proof outside air hoods installed to allow for ventilation of attic space. 10) Existing wood louvers on the south side of the building used for access to the attic space shall be removed and discarded to allow for new duct work, access must be maintained to allow for access into space. 11) Duct Insulation-All Exterior Supply and Return Duct work to be externally insulated with 2” thick fiberglass board with Venture Clad wrap. 12) Test & Balance- At end of project the contractor will turn in a TAB certified report showing: Manufactures test data, fan curves, total cfm, and static along with any other relative performance data associated with specified equipment. Any belts, sheaves or pulleys needed for adjustments to be installed with no added expense t o the City of Yorkville. Submittals: Contractor will be responsible for submitting the final design to the Director and/or Facilities Manager for review and approval. The equipment submittals shall be approved and stamped by a mechanical engineer. Training: Contractor to provide one (1) training session for owners representative. Training to include controls and general maintenance. Billing/Invoicing: All billing and invoicing should be done at the completion of the project. Billing will include the date, the items supplied with serial numbers, and the total cost of each line item. After receipt of a correct invoice, payments shall be due and owing by the City in accordance with the terms and provisions of the Local Government Prompt Payment Act, Illinois Compiled Statutes, Ch. 50, Sec. 505, et. seq.; If, in the opinion of the City, the Contractor has not or is not satisfactorily perfor min g the work covered by this specification, and within three (3) business days of receipt of a written demand from the City, for p e rfo r m anc e , has not cured a n y defect in performance specifically itemized in such demand, the City may, at its option: a) Withhold payment. 3 | P a g e b) Consider all or any part of this contract breached and terminate the contractor, or c) May hire another contractor to cure any defects in performance or complete all work covered by this specification for the remaining term of this contract. d ) Any demand for performance shall be specifically delivered to contractor by personal delivery, certified or registered mail. The City will make periodic inspections and follow up as needed with the contractor to discuss any issues, etc. Warranty: Contractor shall ensure a five (5) manufacturer’s warranty coverage and/or warranty service on any and all items including goods, materials, or equipment provided to the City. All Manufacturer warranties shall be passed through to the City. Such warranty shall not be deemed waived either by reason of the City’s acceptance of said material or goods or by payment for them. The Contractor shall assist the City with replacement of all defective or damaged goods. Contractor to provide one (1) year labor warranty on installation. Labor Warranty to start on date of owner training. Annual Maintenance: Contractor to provide pricing for an annual maintenance contract to cover preventative maintenance and change over costs for the twice annual start-up and shut down of the units. Disposal of Material: Contractor shall legally dispose of all waste material generated from the project at a dump site compliant with Local, State and Federal regulations. Contractor shall provide a report of the amount in cubic yards of material disposed and where the material was disposed. The contractor will be required to provide & sign a disposal certificate acknowledgement form. In addition, Contractor shall reclaim refrigerant per EPA guidelines- documentation of this must be turned in at end of job. Completion of Project: Contractor to supply owner with (2) copies of equipment O & M manuals, Test and Balance Report, Approved Equipment Submittals, Warranty letter stating start and finish dates for both manufactures warranty and labor warranty. Prevailing wage Law: This project is subject to the Illinois Prevailing Wage Act. Conditions: The Contractor is responsible for being familiar with all conditions of this project and delivery location. Failure to make such investigation and preparations shall not excuse the Contractor from performance of the duties and obligations imposed under the terms of this contract. Traffic Control: The Bidder will be responsible for maintenance of traffic during the Project. If necessary, the Bidder must use flag men, traffic cones and advance warning signs to assist with traffic flow and comply with the State of Illinois Traffic Control Manual. Debris: The Bidder shall clean and maintain all work areas at all times. Effective dust control by use of spray systems or other means shall be maintained at all times. Protection of Property and Utilities: All reasonable precautions will be taken to protect public and private property such as pavements, sidewalks, lawns, fences, bushes, trees, shrubs, catch basins, manholes, drains, utilities, buildings and other property from undue damage. If the Director of Public Works determines that the Contractor has damaged or destroyed property, it shall be repaired or replaced to the satisfaction of the Director at the Contractor’s expense. 4 | P a g e If Applicable, the Contractor shall have full responsibility for locating all underground facilities in work areas, whether shown or not shown on the Drawings, and contacting JULIE for coordination of the work with the owners of such underground facilities during construction, for the safety and protection thereof, and repairing any damage thereto resulting from the Project; the cost of which shall be included in the Contract Unit Prices for the items specified. Rules, regulations, and codes governing the respective utilities which may be encountered shall be observed in executing all work Accident Reporting: All accidents occurring on the job which damage public or private property, result in injuries to workers or other persons, or damage to utilities shall be promptly reported to the City’s Police and to the Public Works Department. The person or company submitting the bid shall at all times observe and conform to all laws, ordinances, and regulations of the Federal, State, and City which may in any manner affect the bid. NOTE: Scope of Work was written with the help of Trico Mechanical, Inc. of Sugar Grove, IL. 5 | P a g e Instructions to Bidders 1. Receipt of Bid: May 17, 2018; 10:00 A.M. 2. Basis of Bid: Sealed bids will be received until the above noted time and date. 3. Project Description: HVAC system replacement for the Beecher Center 4. Preparation and Submission of Bids: A. Each bid shall be submitted on the exact form furnished. All blank spaces for bid prices, unit costs and alternates must be filled in using both words and figures if indicated. In case of any discrepancy in the amount bid, the prices expressed in written words shall govern. B. Each Bidder must complete, execute and submit with its bid a certifications regarding public contracting. C. Each Bidder must submit a complete bid package, including the following items: i. Signed Contract ii. Bid Certifications iii. Bid Sheet iv. Contract v. References vi. Subcontractors List. vii. Equipment List viii. Bid Guarantee in the amount of 10% of the total of project. D. One (1) paper copy of the bid and one electronic version of the bid on a flash drive in a *.pdf (Adobe Acrobat) version shall be submitted in a sealed envelope on or before the time stated and shall bear the name of the individual, firm, or corporation submitting the Bid and the Bid Name - “HVAC System replacement for the Beecher Center”. E. Bidders may attach separate sheets to the bid for the purpose of explanation, exception, alternate bid and to cover unit prices, if needed. F. Bidders may withdraw their bid either personally or by written request at any time before the hour set for the bid opening, and may resubmit it. No bid may be withdrawn or modified after the bid opening except where the award of contract has been delayed for a period of more than ninety (90) days. G. In submitting this bid, the bidder further declares that the only person or party interested in the proposal as principals are those named herein; and that the bid is made without collusion with any other person, firm or corporation. H. The Bidder further declares that he has carefully examined this entire Bid Package, and he has familiarized himself with all of the local conditions affecting the Project and the detailed requirements of this work and understands that in making the bid he waives all rights to plead a misunderstanding regarding same. I. The Bidder further agrees that if the City decides to extend or shorten the completion period, or otherwise alters it by extras or deductions, including elimination of one or more of the items, as provided in the specifications, the Bidder will perform the work as altered, increased or decreased. J. The Bidder further agrees that the City representative may at any time during the progress of the Project covered by this Contract, order other work or materials incidental thereto and that all such work and materials as do not appear in the bid or contract as a 6 | P a g e specific item covered by a lump sum price, and which are not included under the bid price for other items in the Contract, shall be performed as extra work. K. The Bidder further agrees to execute all documents within this Bid Package, for this work and present all of these documents to the City. L. The Bidder further agrees to execute all documents within this Bid Package, obtain a Certificate of Insurance for this work and present all of these documents within fifteen (15) days after the receipt of the Notice of Award. M. The Bidder further agrees to begin work not later than ten (10) days after receipt of the Notice to Proceed, unless otherwise provided, and to execute the work in such a manner and with sufficient materials, equipment and labor as will insure its completion within the time limit specified within the bid, it being understood and agreed that the completion within the time limit is an essential part of the contract. N. By submitting a bid, the Bidder understands and agrees that, if his bid is accepted, and he fails to enter into a contract forthwith, he shall be liable to the City for any damages the City may thereby suffer. O. No bid will be considered unless the party offering it shall furnish evidence satisfactory to the City that he has necessary facilities, ability and pecuniary resources to fulfill the conditions of the Contract. 5. Additional Information Request: Questions regarding this Request for Proposal can be emailed to Steve Raasch, Facilities Manager at SRaasch@yorkville.il.us and specific questions regarding the specifications in this Invitation To Bid can be emailed to Eric Dhuse at EDhuse@yorkville.il.us by the end of business on May 10, 2018. Answers will be provided in writing to all potential Bidders who the City has notice of their intent to submit a bid; No oral comments will be made to any Bidder as to the meaning of the Request for Proposal and Specifications or other contract documents. Bidders will not be relieved of obligations due to failure to examine or receive documents, visit the site or become familiar with conditions or facts of which the Bidder should have been aware of and the City will reject all claims related thereto. Information (other than in the form of a written Addendum issued by the City) from any officer, agent, or employee of the City or any other person shall not affect the risks or obligations assumed by the Bidder or relieve him from fulfilling any of the conditions and obligations set forth in the proposal and other contract documents. Before the proposals are opened, all modification or additions to the proposal documents will be made in the form of a written Addendum issued by the City. Any Addendum issued will be posted on the City’s website. In the event of conflict with the original contract documents, addenda shall govern all other contract documents to the extent specified. Subsequent addenda shall govern over prior addenda only to the extent specified. The Bidder shall be required to acknowledge receipt of the formal Addendum by signing the Addendum and including it with the proposal quotation. Failure of a Bidder to include a signed formal Addendum in its bid shall deem its bid non-responsive: provided, however that the City may waive this requirement if it in its best interest. 6. Conditions: A. The City is exempt from Federal excise tax and the Illinois Retailer's Occupation Tax. This bid shall not include any amounts of money for these taxes. B. To be valid, the bids shall be itemized so that selection for purchase may be made, there being included in the price of each unit the cost of delivery (FOB Destination). 7 | P a g e C. The City shall reserve the right to add or to deduct from the base bid and/or alternate bid any item at the prices indicated in itemization of the bid. D. All bids shall be good for ninety (90) days from the date of the bid opening. 7. Award of Bid: The United City of Yorkville reserves the right to reject any or all bids and to waive any informality or technical error and to accept any bid deemed most favorable to the interests of the United City of Yorkville. A. The items of work not specifically mentioned in the Schedule which are necessary and required to complete the work intended shall be done incidental to and as part of the items of work for which a unit price is given. No additional payment will be made for such incidental work. The Bidder shall be responsible for identifying all costs to complete the project on time and in order to create a functional and operational system in accordance with the Plans and Specifications. B. In addition to price, the City may consider: • Ability, capacity and skill to fulfill the contract as specified. • Ability to supply the commodities, provide the services or complete the construction promptly, or within the time specified, without delay or interference. • Character, integrity, reputation, judgment, experience and efficiency. • Quality of performance on previous contracts. • Previous and existing compliance with laws and ordinances relating to the contract. • Sufficiency of financial resources. • Quality, availability and adaptability of the commodities, services or construction, in relation to the City 's requirements. • Ability to provide future maintenance and service under the contract. • Number and scope of conditions attached to the bid/proposal. • Record of payments for taxes, licenses or other monies due the City . 8. Rejection of Bids: A. The City reserves the right to cancel invitations for bids or requests for proposals without penalty when it is in the best interest of the City. Notice of cancellation shall be sent to all individuals or entities solicited. B. The City reserves the right to reject any or all bids, to waive any minor informality or irregularity in any bid, to negotiate changes and/or modifications with the lowest responsible bidder and to make award to the response deemed to be the most advantageous to the City. Any bid not conforming to the specifications or requirements set forth by the City in the bid request may be rejected. C. Bids may also be rejected if they are made by a bidder that is deemed un- responsible due to a lack of qualifications, capacity, skill, character, experience, reliability, financial stability or quality of services, supplies, materials, equipment or labor. 9. Equal Opportunity: The Bidder will not discriminate against any employee or applicant for employment because of race, color, religion, sex, ancestry, national origin, place of birth, age or handicap unrelated to bona fide occupational qualifications. 10. Non-Discrimination: The Bidder, its employees and subcontractors, agrees not to commit unlawful discrimination and agrees to comply with applicable provisions of the Illinois Human Rights Act, the U.S. Civil Rights Act and Section 504 of the Federal Rehabilitation Act, and rules applicable to each. 8 | P a g e 11. Execution of Documents: The Bidder, in signing his Bid on the whole or on any portion of the work, shall conform to the following requirements: Bids signed by an individual other than the individual represented in the Bid documents shall have attached thereto a power of attorney evidencing authority to sign the Bid in the name of the person for whom it is signed. Bids which are signed for a partnership shall be signed by all of the partners or by an attorney- in-fact. If signed by an attorney-in-fact, there shall be attached to the Bid a power of attorney evidencing authority to sign the bid, executed by the partners. Bids which are signed for a corporation shall have the correct corporate name thereof and the signature of the President or other authorized officer of the corporation manually written below the corporate name. If such Bid is manually signed by an official other than the President of the Corporation, a certified copy of a resolution of the board of directors evidencing the authority of such official to sign the Bid should be attached to it. Such Bid shall also bear the attesting signature of the Secretary of the corporation. 12. Independent Contractor: There is no employee/employer relationship between the Contractor and the City. Contractor is an independent contractor and not the City’s employee for all purposes, including, but not limited to, the application of the Fair Labors Standards Act minimum wage and overtime payments, Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the Worker’s Compensation Act (820 ILCS 305/1, et seq.). The City will not (i) provide any form of insurance coverage, including but not limited to health, worker’s compensation, professional liability insurance, or other employee benefits, or (ii) deduct any taxes or related items from the monies paid to Contractor. The performance of the services described herein shall not be construed as creating any joint employment relationship between the Contractor and the City, and the City is not and will not be liable for any obligations incurred by the Contractor, including but not limited to unpaid minimum wages and/or overtime premiums, nor does there exist an agency relationship or partnership between the City and the Contractor. 13. Approval and Use of Subcontractors: The Contractor shall perform the Services with its own personnel and under the management, supervision, and control of its own organization unless otherwise approved by the City in writing. All subcontractors and subcontracts used by the Contractor shall be included on the Subcontractor’s form in the Bid proposal and be acceptable to, and approved in advance by the City. The City’s approval of any subcontractor or subcontract shall not relieve the Contractor of full responsibility and liability for the provision, performance, and completion of the Work in full compliance with, and as required by or pursuant to, this Contract. If the Contractor chooses to use subcontractors to perform any of the Work, the Work performed under any subcontract shall be subject to all of the provisions of this Contract in the same manner as if performed by employees of the Contractor. Every reference in this Contract to “Contractor” shall be deemed to also apply to all subcontractors of the Contractor. Every subcontract entered into by the Contractor to provide the Work or any part thereof shall include a provision binding the subcontractor to all provisions of this Contract. If any personnel or subcontractor fail to perform the part of the Work undertaken by it in a manner satisfactory to the City, the Contractor shall immediately upon notice from the 9 | P a g e City remove and replace such personnel or subcontractor. The City shall have no claim for damages, for compensation in excess of the contract price, or for a delay or extension of the contract time as a result of any such removal or replacement. 14. Assignment: Neither the City nor the Contractor shall assign or transfer any rights or obligations under this Agreement without the prior written consent of the other party. 15. Governing Law: The Contract and the rights of the City and Bidder under the Contract shall be interpreted according to the laws of the State of Illinois. Venue for any action related to the Contract will be in the Circuit Court of Kendall County, Illinois. 16. Changes in Law: Unless otherwise explicitly provided in the Contract, any reference to laws shall include such laws as they ma y be amended or modified from time to time. 17. Time: The Contract Time is of the essence of this Contract. Except where otherwise stated, references in the Contract to days shall be construed to refer to calendar days. 10 | P a g e GENERAL CONDITONS This entire bid package and following sections apply to all bids requested and accepted by the City and become a part of the contract unless otherwise specified. Persons submitting bids or their authorized representatives are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting bids. The City assumes that submission of a bid means that the person submitting the bid has become familiar with all conditions and intends to comply with them unless noted otherwise. 1. Definitions: The Term “City” whenever used in the contract documents shall be construed to mean the United City of Yorkville. The United City of Yorkville, the Community Development Department, and the Director of Community Development shall also be known herein, respectively, as the City, the Department, and the Director. 2. Conditions: The Bidder is responsible for being familiar with all conditions, instructions, and documents governing this Project and bid. Failure to make such investigation and preparations shall not excuse the Contractor from performance of the duties and obligations imposed under the terms of the contract. 3. Bid Bond: If the bidder’s proposal for this project exceeds forty thousand dollars ($40,000.00), bids shall be secured by a certified check, bank draft, satisfactory bid bond or approved letter of credit in the amount of ten percent (10%) of the total amount of the complete project. Bid security shall be submitted with the bid. 4. Performance Bond: If the bidder’s proposal for the project is equal to or greater than $5,000 then the following bonds shall be delivered to the City and shall become binding with the acceptance of the bid: Performance bond satisfactory to the City, executed by Surety Company authorized to do business in the state or otherwise secured in a manner satisfactory to the City, in an amount equal to 110% of the complete project. The surety on the bond shall be a company that is licensed by the Department of Insurance authorizing it to execute surety bonds and the company shall have a financial strength rating of at least A- as rated by A.M. Best Company, Inc., Moody’s Investors Service, Standard & Poor’s Corporation, or a similar rating agency. Upon receipt of the performance bond, the City will return the bid bond to the bidder. 5. Insurance Requirements: T he successful Bidder shall comply with the City’s insurance requiremnts attached hereto as Exhibit A. 6. Force Majeure: Whenever a period of time is provided for in this Agreement for the Contractor or the City to do or perform any act or obligation, neither party shall be liable for any delays or inability to perform if such delay is due to a cause beyond its control and without its fault or negligence including, without limitation: a) Acts of nature; b) Acts or failure to act on the part of any governmental authority other than the City or Contractor, including, but not limited to, enactment of laws, rules, regulations, co des or ordinances subsequent to the date of this Agreement; c) Acts or war; d) Acts of civil or military authority; e) Embargoes; f) Work stoppages, strikes, lockouts, or labor disputes; 11 | P a g e g) Public disorders, civil violence, or disobedience; h) Riots, blockades, sabotage, insurrection, or rebellion; i) Epidemics or pandemics; j) Terrorist acts; k) Fires or explosions; l) Nuclear accidents; m) Earthquakes, floods, hurricanes, tornadoes, or other similar calamities; n) Major environmental disturbances; or o) Vandalism. If a delay is caused by any of the force majeure circumstances set forth above, the time period shall be extended for only the actual amount of time said party is so delayed. Further, either party claiming a delay due to an event of force majeure shall give the other party written notice of such event within three (3) business days of its occurrence or it shall be deemed to be waived. 7. Liquidated Damages: Time is of the essence to the contract. Should the Contractor fail to complete the work within the specified time stipulated in the contract or within such extended time as may have been allowed, the Contractor shall be liable and shall pay to the City the amount shown in the following schedule of deductions, not as a penalty but as liquidated damages, for each hour of overrun in the contract time or such extended time as may have been allowed. The liquidated damages for failure to complete the contract on time are approximate, due to the impracticality of calculating and proving actual delay costs. This schedule of deductions establishes the cost of delay to account for administration, engineering, inspection, and supervision during periods of extended and delayed performance. The costs of delay represented by this schedule are understood to be a fair and reasonable estimate of the costs that will be borne by the City during extended and delayed performance by the Contractor of the work. The liquidated damage amount specified will accrue and be assessed not until final completion of the total physical work of the contract even though the work may be substantially complete. The City will deduct these liquidated damages from any monies due or to become due to the Contractor from the City. Deduction for Each Day of Overrun in Contract Time: $250.00 per day. 8. Compliance with Laws and Regulations: In connection with the performance of the work, the Contractor shall comply with all statutes, laws, regulations, and orders of federal, state, county, or municipal authorities which shall impose any obligation or duty upon the Contractor. 9. Contract Term: The contract will begin upon a full executed Agreement and approval of the City Council and expire no later than sixty (60) days following the completion of the installation. Installation shall be completed no later than July 1, 2018. 10. Driver’s License: Before commencing work, the Contractor shall provide a copy of valid driver’s license for each employee operating equipment in the City. Drivers shall possess a Commercial Driver’s License with appropriate endorsements if operating equipment that requires such a license. 11. Change Orders: After a contract is awarded pursuant to the competitive bid procedures specified herein, additional purchases or modifications may be made under the contract, or the terms of the contract may be extended, without rebidding the materials, supplies, services or equipment involved, provided that the change order: 12 | P a g e a. Is approved by the City Council when the change order is an increase or decrease of more than $10,000 or the time of completion by more than 30 days. b. Is approved by the by the City Administrator, or his/her designee for change orders that are not greater than ten thousand dollars ($10,000.00). 12. Construction Contracts: a. The Bidder must comply with all applicable laws prerequisite to doing business in the state. b. The Bidder must have a valid Federal Employer Tax Identification Number or Tax Identification Number (for individuals). c. The Bidder must provide a Statement of Compliance with provisions of the State and Federal Equal Opportunity Employer requirements. 13. Termination: The City shall have the right at any time and for any reason (without any penalty) to terminate, in whole or in part, this Contract, provided that the City shall provide Contractor at least ten (10) days’ prior written notice of such termination whereupon this Agreement shall automatically terminate immediately after the 11 th day. a. When this contract, or any portion hereof, is terminated or cancelled by the City, and the Contractor released before all items of work included in this contract have been completed, payment may be made be prorated as a percentage of completion of the actual work at contract unit prices, and no claims for loss of anticipated profits or other damages will be made and are hereby waived. b. Termination of a contract, as stated above, will not relieve the Contractor or his/her surety of the responsibility of replacing defective work or materials. 14. Additional Items: The City and Contractor further agree that a. Prevailing Wage Some or all of the work herein may be subject to the provisions of Prevailing Wage Act, 820 ILCS 130/0.01 et.seq., providing for the payment of prevailing rate wages to all laborers, workmen and mechanics engaged on work. The Contractor agrees that, prior to making any payments to its own laborers, workers, or mechanics or to any subcontractor it will determine whether it must legally pay wages in accordance with the Prevailing Wage Act, and if so legally required, pay the then-current prevailing rate of wage as determined by the Illinois Department of Labor and posted at: http//www.state.il.us/agency/idol/. The City may at any time inquire of the Contractor as to rates of wages being paid employees of the Contractor, and any subcontractor or material men, whereupon such information shall be promptly provided by the Contractor. The Contractor shall indemnify the City for any and all violations of the prevailing wage laws and any rules and regulations now and hereafter issued pursuant to said laws. The Contractor shall insert into each subcontract and into the project specifications for each subcontract a written stipulation requiring all laborers, workers and mechanics performing work under the contract to comply with the Prevailing Wage Act and to require each subcontractor to insert into each lower- tiered contract and into the project specification for each lower tiered subcontract a similar stipulation. 13 | P a g e b. Sexual Harassment: During the entire term of the contract, Contractor shall have in full force and effect a written Sexual Harassment Policy, which complies with the Illinois Human Rights Act (775- ILCS 5/1-101 et.seq.) including at least the following: 1) a statement on the illegality of sexual harassment; 2) the definition of sexual harassment under Illinois Law; 3) a description of sexual harassment, utilizing examples; 4) an internal complaint process, including penalties; 5) the legal recourse, investigative and complaint process available through the Illinois Department of Human Rights (“Department”) and the Illinois Human Rights Commission (“Commission”); 6) directions on how to contact the Department and the Commission; and 7) protection against retaliation as provided by Section 6-101 of the Act. c. Drug Free Workplace: In compliance with Illinois law, The Contractor certifies and agrees that it will provide a drug free workplace by: 1) Publishing a Statement: 2) Notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance, including cannabis, is prohibited in the Contractor’s workplace. 3) Specifying the actions that will be taken against employees for violations of such prohibition. 4) Notifying the employee that, as a condition of employment on such Contract, the employee will: 5) Abide by the terms of the statement; and 6) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction. 7) Establishing a drug free awareness program to inform employees about: 8) The dangers of drug abuse in the workplace; 9) The Contractor’s policy for maintaining a drug free workplace; 10) Available counseling, rehabilitation, or assistance programs; and 11) Penalties imposed for drug violations. 12) Providing a copy of the Statement required by subsection (a) to each employee engaged in the performance of the Contract and to post the Statement in a prominent place in the workplace. 13) Notifying the contracting agency within ten (10) days after receiving notice of any violations as listed above. 14) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program, by any employee who is so convicted, as required by Section 5 of the Drug Free Workplace Act. 15) Assisting employees in selecting a course of action in the event drug counseling, treatment, and rehabilitation are required and indicating that a trained referral team is in place. 16) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. 17) The Contractor will be required to sign a Drug Free Workplace Certification. d. Substance Abuse Prevention on Public Works Projects: Before a contractor or subcontractor commences work on a public works project as defined in 820 ILCS 130/2, the contractor or subcontractor shall have in place a written program which meets or exceeds the program requirements in the Substance Abuse Prevention on Public Works Projects Act, to be filed with the public body engaged in the construction of the public works and made available to the general 14 | P a g e public, for the prevention of substance abuse among its employees. The testing must be performed by a laboratory that is certified for Federal Workplace Drug Testing Programs by the Substance Abuse and Mental Health Service Administration of the U.S. Department of Health and Human Services. At a minimum, the program shall include all of the following: 1) A minimum requirement of a 9 panel urine drug test plus a test for alcohol. Testing an employee's blood may only be used for post-accident testing, however, blood testing is not mandatory for the employer where a urine test is sufficient. 2) A prohibition against the actions or conditions specified in 820 ILCS 265/10. 3) A requirement that employees performing the work on a public works project submit to pre-hire, random, reasonable suspicion, and post-accident drug and alcohol testing. Testing of an employee before comme ncing work on a public works project is not required if the employee has been participating in a random testing program during the 90 days preceding the date on which the employee commenced work on the public works project. 4) A procedure for notifying an employee who violates 820 ILCS 265/10, who tests positive for the presence of a drug in his or her system, or who refuses to submit to drug or alcohol testing as required under the program that the employee may not perform work on a public works project until the employee meets the conditions specified in subdivisions (2)(A) and (2)(B) of 820 ILCS 265/20. e. Non-Collusion: The Contractor represents that it is not barred from bidding for this contract as a result of a violation of 720 ILCS 5/33E concerning bid rigging, rotating, kickbacks, bribery and interference with public contracts. The Contractor will be required to sign the Non-Collusion Certification. f. Compliance with Laws and Regulations: In connection with the performance of the work, the Contractor shall comply with all statutes, laws, regulations, and orders of federal, state, county, or municipal authorities which shall impose any obligation or duty upon the Contractor. 15 | P a g e REFERENCES UNITED CITY OF YORKVILLE General Information, list below current business references for whom you have performed work similar to that required by this proposal. Business: _______________________________________________________ Address: ________________________________________________________ City, State, Zip Code:__________________________________________ Telephone Number: _______________________________________________ Contact Person: _________________________________________________ Dates of Service: _______________________________________________ Business: _______________________________________________________ Address: ________________________________________________________ City, State, Zip Code: __________________________________________ Telephone Number: _______________________________________________ Contact Person: _________________________________________________ Dates of Service: _______________________________________________ Business: _______________________________________________________ Address: ________________________________________________________ City, State, Zip Code: __________________________________________ Telephone Number: _______________________________________________ Contact Person: _________________________________________________ Dates of Service: _______________________________________________ If additional sheets are needed, please make copies. 16 | P a g e SUBCONTRACTORS UNITED CITY OF YORKVILLE Provide the name, contact information, and value of work for each and every subcontractor which will be employed on this project. Subcontractor No. 1: _______________________________________________ Address: ________________________________________________________ City, State, Zip Code:______________________________________________ Telephone Number: _______________________________________________ Value of Work Subcontracted: _______________________________________ Nature of Work Subcontracted: _______________________________________ Subcontractor No. 2: _______________________________________________ Address: ________________________________________________________ City, State, Zip Code:______________________________________________ Telephone Number: _______________________________________________ Value of Work Subcontracted: _______________________________________ Nature of Work Subcontracted: _______________________________________ Subcontractor No. 3: _______________________________________________ Address: ________________________________________________________ City, State, Zip Code:______________________________________________ Telephone Number: _______________________________________________ Value of Work Subcontracted: _______________________________________ Nature of Work Subcontracted: _______________________________________ If additional sheets are needed, please make copies. 17 | P a g e EQUIPMENT LIST UNITED CITY OF YORKVILLE Name Make Model Year Use If additional sheets are needed, please make copies. Bid Proposal Sheet 18 | P a g e The prices stated in this proposal are guaranteed for 90 days from the date of hereof and if awarded within that period, we agree to complete the work covered by this Proposal at said prices. Bidders must fill in “Bid Unit Price” and “Extended Amount” for each bid item. Extend all prices to two decimals. Quantity Item Description Manufacturer Total Amount Concrete Work with restoration Total Amount Bid $ 6’ Cedar Fence to conceal units Total Amount Bid $ Annual Preventative Maintenance Contract Total Amount Bid $ ___________________________________ Bid Proposal Sheet 19 | P a g e The undersigned understands that there may be changes, omissions, or modification in the work, and that appropriate adjustments will be made to the Contract price in accordance with the Contract Documents. The undersigned understands that the City reserves the right to accept or reject any or all bids, and to waive all formalities, any irregularities, and accept the Bid deemed to be in the Owner's best interest. I hereby certify that the item(s) proposed is/are in accordance with the specifications as noted and that the prices quoted are not subject to change; and that the Person submitting the proposal is not barred by law from submitting a proposal to the City for the project contemplated herein because of a conviction for prior violations of either Illinois Compiled Statutes, 720 ILCS 5/33E-3 (Proposal Rigging) or b720 ILCS 5/33-4 (Proposal Rotating); and that The Person submitting the proposal is not delinquent in payment of any taxes to the Illinois Department of Revenue in accordance with 65 ILCS 5/11-42.1; and that The Person submitting the proposal provides a drug free workplace pursuant to 30 ILCS 580/1, et seq., and that The Person submitting the proposal certifies they have a substance-abuse program and provide drug testing in accordance with 820 ILCS 130/11G, Public Act 095-0635; and that The Person submitting the proposal is in compliance with the Illinois Human Right s Act 775 ILCS 5/1.101 et seq. including establishment and maintenance of sexual harassment policies and program. _____________________________________ ______________________________ Firm Name Signed Name and Title ________________________________________ ______________________________ Street Address Print Name and Title ________________________________________ ______________________________ City State Zip E-mail Address ________________________________________ ______________________________ Phone Number Fax Number ________________________________________ Date 20 | P a g e UNITED CITY OF YORKVILLE 800 Game Farm Road YORKVILLE, ILLINOIS 60560 CONTRACT THIS CONTRACT made this _____ day of ______________, 2018, by and between the United City of Yorkville, an Illinois municipal corporation hereinafter called the “Owner” and _________________________________________ located at _________________________ hereinafter called the “Contractor”. WITNESSETH: WHEREAS, the Owner has heretofore solicited Proposals for all labor and materials necessary to complete the work specified in this bid package; WHEREAS, the Owner has found that the Contractor is the lowest responsible person submitting the proposal for said work and has awarded the Contractor this contract for said work. NOW, THEREFORE, for and in consideration of their mutual promises and agreements, the parties hereto do hereby agree as follows: 1. The Contractor agrees to furnish all materials, supplies, tools, equipment, labor and other services necessary to commence and complete the removal of existing HVAC system and install a new HVAC system at the Beecher Center in accordance with the conditions and prices stated in the Request for Proposal, Instructions to Persons submitting proposals – General Conditions, Special Conditions, Insurance Requirements, Specifications and Plans, Proposal, and Detail Exception Sheet all of which are made a part hereof and herein called the “Contract Documents”. 2. The Owner will pay the Contractor in the amounts, manner and at times as set forth in the Contract Documents. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Contract as of the day and year first above written: UNITED CITY OF YORKVILLE By: _________________________________ CONTRACTOR: By: __________________________________ Signature __________________________________ Print Name and Title 21 | P a g e DETAIL EXCEPTION SHEET Any exception must be clearly noted on this sheet. Failure to do so may be reason for rejection of the bid. It is not our intention to prohibit any potential bidder from bidding by virtue of the specifications, but to describe the material(s) and service(s) actually required. The village reserves the right to accept of reject any or all exceptions. Bidder’s exceptions are: ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Exhibit A UNITED CITY OF YORKVILLE, ILLINOIS INSURANCE REQUIREMENTS Contractor shall procure and maintain, for the duration of the contract, insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors. 1. MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as: A. Insurance Services Office Commercial General Liability Occurrence Form CG 0001 with the City named as additional insured; on a form at least as broad as the endorsement in paragraph 10 including ISO Additional Insur ed Endorsement CG 2026, CG 2010. B. Owners and Contractors Protective Liability (OCP) policy is required with the City as insured (for contracts with subcontractors and projects that are inherently dangerous). C. Insurance Service Office Business Auto Liability Coverage Form Number CA 0001, Symbol 01 "Any Auto." D. Workers' Compensation as required by the Worker's Compensation Act of the State of Illinois and Employers' Liability insurance. E. Builder Risk Property Coverage with City as loss payee. 2. MINIMUM LIMITS OF INSURANCE Contractor shall maintain limits no less than if required under above scope: A. Commercial General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury, and property damage. The general aggregate shall be twice the required occurrence limit. Minimum General Aggregate shall be no less than $2,000,000 or a project/contract specific aggregate of $1,000,000. B. Owners and Contractors Protective Liability (OCP): $1,000,000 combined single limit per occurrence for bodily injury and property damage. C. Businesses Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. D. Workers' Compensation and Employers' Liability: Workers' Compensation coverage with statutory limits and Employers' Liability limits of $1,000,000 per accident. E. Builder's Risk shall insure against "All Risk" of physical damage, including water damage (flood and hydrostatic pressure not excluded), on a completed value, replacement cost basis. (Protection against loss of materials during construction, renovation, or repair of a structure.) F. Umbrella Excess Insurance: $3,000,000. “Following form” of the underlying and excess policies including listing the City as an additional insured. 3. DEDUCTIBLES AND SELF-INSURED RETENTIONS Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officials, agents, employees, and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigation, claim administration, and defense expenses. 4. OTHER INSURANCE PROVISIONS The policies are to contain, or be endorsed to contain, the following provisions: A. General Liability and Automobile Liability Coverages 1. The City, its officials, agents, employees, and volunteers are to be covered as additional insureds as respects: liability arising out of the Contractor's work, including activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, leased, or used by the Contractor; or automobiles owned, leased, hired, or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officials, agents, employees, and volunteers. 2. The Contractor's insurance coverage shall be primary as respects the City, its officials, agents, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officials, agents, employees, and volunteers shall be excess of Contractor's insurance and shall not contribute with it. Exhibit A 3. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officials, agents, employees, and volunteers. 4. The Contractor's insurance shall contain a Severability of Interests/Cross Liability clause or language stating that Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5. If any commercial general liability insurance is being provided under an excess or umbrella liabili ty policy that does not "follow form," then the Contractor shall be required to name the City, its officials, agents, employees, and volunteers as additional insureds. 6. All general liability coverages shall be provided on an occurrence policy form. Claims-made general liability policies will not be accepted. B. All Coverages Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage, or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 5. ACCEPTABILITY OF INSURERS Insurance is to be placed with insurers with a Best's rating of no less than A-, VII, and licensed to do business in the State of Illinois. 6. VERIFICATION OF COVERAGE Contractor shall furnish the City with certificates of insurance naming the City, its officials, agents, employees, and volunteers as additional insureds, and with original endorsements affecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be received and approved by the City before any work commences. Other additional insured endorsements may be utilized, if they provide a scope of coverage at least as broad as the coverage stated in paragraph 10, such as ISO Additional Insured Endorsements CG 2026 or CG 2010. The City reserves the right to request full certified copies of the insurance policies and endorsements. 7. SUBCONTRACTORS Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 8. ASSUMPTION OF LIABILITY The contractor assumes liability for all injury to or death of any person or persons including employees of the contractor, any subcontractor, any supplier, or any other person and assumes liability for all damage to property sustained by any person or persons occasioned by or in any way arising out of any work performed pursuant to this agreement. 9. INDEMNITY/HOLD HARMLESS PROVISION To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify, and hold harmless the City, its officials, agents, and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, jud gments, cost, and expenses, which may in anywise accrue against the City, its officials, agents, and employees, arising in whole or in part or in consequence of the performance of this work by the Contractor, its employees, or subcontractors, or which may anywise result therefore, except that arising out of the sole legal cause of the City, its agents, or employees, the Contractor shall, at its own expense, appear, defend, and pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections therewith, and, if any judgment shall be rendered against the City, its officials, agents, and employees, in any such action, the Contractor shall, at its own expense, satisfy and discharge the same. Contractor expressly understands and agrees that any performance bond or insurance policies required by this contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keep, and save harmless and defend the City, its officials, agents, and employees as herein provided. 10. ADDITIONAL INSURED ENDORSEMENT The "WHO IS AN INSURED" section of the policy/coverage document shall be amended to include as an insured, the City, but only with respect to liability arising out of your work. For purpose of this endorsement, "arising out of your work" sha ll mean: (1) Liability the Additional Insured may incur resulting from the actions of a contractor it hires, (2) Liability the Additional Insured may incur for negligence in the supervision of the Named Insured Contractors work, (3) Liability the Additional Insured may incur for failure to maintain safe worksite conditions, and (4) Liability the Additional Insured may incur due to joint negligence of the Named Insured Contractor and the Additional Insured. United City of Yorkville ADDENDUM TO RFP DOCUMENTS REQUEST FOR PROPOSAL: HVAC System Replacement at Beecher Center ADDENDUM No. 1 DATE: 5/9/18 To All Potential Bidders: This addendum is issued to modify the previously issued bid documents and/or given for informational purposes, and is hereby made a part of the bid documents. Please attach a signed/dated copy of this addendum to the documents in your possession. ____________________________________________________________________________________ Changes and Clarifications to Original Scope of Work 1. (Item # 10 on Original SOW) Contractor will be responsible to make the needed wall penetrations to the attic space, to allow access for the new ductwork. All penetrations should be kept to the minimal space needed. The United City of Yorkville will the final modifications to the attic space doors, once the project has been completed. 2. (Item # 11on Original SOW) All ductwork (exterior and in the attic space) must be lined insulated stainless steel, and the exterior ductwork must be wrapped to provide a water tight seal. 3. The approximate square footage of the entire building 9,423. _________________________________________ ______________ Signature Date United City of Yorkville ADDENDUM TO RFP DOCUMENTS REQUEST FOR PROPOSAL: HVAC System Replacement at Beecher Center ADDENDUM No. 2 DATE: 5/11/18 To All Potential Bidders: This addendum is issued to modify the previously issued bid documents and/or given for informational purposes, and is hereby made a part of the bid documents. Please attach a signed/dated copy of this addendum to the documents in your possession. ____________________________________________________________________________________ Additional Information to Original Scope of Work 1. Beecher Community Center Original HVAC Plan and Equipment Schedules M-1 _________________________________________ ______________ Signature Date United City of Yorkville ADDENDUM TO RFP DOCUMENTS REQUEST FOR PROPOSAL: HVAC System Replacement at Beecher Center ADDENDUM No. 3 DATE: 5/14/18 To All Potential Bidders: This addendum is issued to modify the previously issued bid documents and/or given for informational purposes, and is hereby made a part of the bid documents. Please attach a signed/dated copy of this addendum to the documents in your possession. ____________________________________________________________________________________ Extension of Bid Due Date and Bid Opening 1. The United City of Yorkville will be extending the bid due date and the public bid opening until Thursday May 24, 2018 at 10:00am at Yorkville City Hall. This decision will ensure all bidders have enough time to review Addendum’s 1, 2 & 3, to provide accurate quotes for this project. _________________________________________ ______________ Signature Date HVAC System Replacement for the Beecher Center Bid Proposal Sheet 18 | P a g e The prices stated in this proposal are guaranteed for 90 days from the date of hereof and if awarded within that period, we agree to complete the work covered by this Proposal at said prices. Bidders must fill in “Bid Unit Price” and “Extended Amount” for each bid item. Extend all prices to two decimals. Quantity Item Description Manufacturer Total Amount Concrete Work with restoration Total Amount Bid $ 6’ Cedar Fence to conceal units Total Amount Bid $ Annual Preventative Maintenance Contract Total Amount Bid $ ___________________________________ 2 2 1 Packaged Heat/Cool RTU's w/ Hail Guards Programmable Thermostats Rain Hoods Carrier Honeywell Custom Manufactured $32,000.00 $425.00 $2,500.00 7,500.00 6,500.00 1,096.00 Total Base Bid: $158,000.00 *Alternates provided on separate sheet 21 | P a g e DETAIL EXCEPTION SHEET Any exception must be clearly noted on this sheet. Failure to do so may be reason for rejection of the bid. It is not our intention to prohibit any potential bidder from bidding by virtue of the specifications, but to describe the material(s) and service(s) actually required. The village reserves the right to accept of reject any or all exceptions. Bidder’s exceptions are: ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ R.J. O'Neil, Inc. intended to furnish and install equipment, labor, and supervision to complete this project per description of work and specifications. 15 | P a g e REFERENCES UNITED CITY OF YORKVILLE General Information, list below current business references for whom you have performed work similar to that required by this proposal. Business: _______________________________________________________ Address: ________________________________________________________ City, State, Zip Code:__________________________________________ Telephone Number: _______________________________________________ Contact Person: _________________________________________________ Dates of Service: _______________________________________________ Business: _______________________________________________________ Address: ________________________________________________________ City, State, Zip Code: __________________________________________ Telephone Number: _______________________________________________ Contact Person: _________________________________________________ Dates of Service: _______________________________________________ Business: :____________________________________________ If additional sheets are needed, please make copies. GC: Vissering Construction Company Project: Remodeling & Addition for Meadowvale, Inc. May 2017 - May 2018 Vissering: Michael Slagel Vissering: 175 Benchmark Industrial Avenue Meadowvale: 1305 6th Street Vissering: Streator, IL 61364 Meadowvale: Sandwich, IL 60548 Vissering: (815) 673-5511 GC: Whittaker Construction & Excavating, Inc. Project: Fox Metro Water Reclamation District - Building G Improvements Whittaker: 105 Park Street Fox Metro: 682 State Route 31 Whittaker: Earlville, IL 60518 Fox Metro: Oswego, IL 60518 Whittaker: 815-246-7119 Whittaker: Kevin Bomstad November 2016 - Current GC: R.J. O'Neil, Inc. Project: Fox Metro Water Reclamation District - Building K Odor Control Improvements GC: 1125 S. Lake Street Owner: 682 State Route 31 GC: Montgomery, IL 60538 Owner: Oswego, IL 60543 GC: (630) 906-1300 Owner: (630) 301-6881 GC: Dave Grey Owner: Matt Woodin February 2017 - April 2018 15 | P a g e REFERENCES UNITED CITY OF YORKVILLE General Information, list below current business references for whom you have performed work similar to that required by this proposal. Business: _______________________________________________________ Address: ________________________________________________________ City, State, Zip Code:__________________________________________ Telephone Number: _______________________________________________ Contact Person: _________________________________________________ Dates of Service: _______________________________________________ Business: _______________________________________________________ Address: ________________________________________________________ City, State, Zip Code: __________________________________________ Telephone Number: _______________________________________________ Contact Person: _________________________________________________ Dates of Service: _______________________________________________ Business: _______________________________________________________ Address: ________________________________________________________ City, State, Zip Code: __________________________________________ Telephone Number: _______________________________________________ Contact Person: _________________________________________________ Dates of Service: _______________________________________________ If additional sheets are needed, please make copies. November 2016 - Present Owner: Mark Bank Project: White Eagle Body Shop - Montgomery Owner: 575 Weston Ridge Drive Project: 851 S. Lake Street Owner: Naperville, IL 60563 Project: Oswego, IL 60543 Owner: (630) 961-9977 Project: (630) 264-1661 Mark Bank 16 | P a g e SUBCONTRACTORS UNITED CITY OF YORKVILLE Provide the name, contact information, and value of work for each and every subcontractor which will be employed on this project. Subcontractor No. 1: _______________________________________________ Address: ________________________________________________________ City, State, Zip Code:______________________________________________ Telephone Number: _______________________________________________ Value of Work Subcontracted: _______________________________________ Nature of Work Subcontracted: _______________________________________ Subcontractor No. 2: _______________________________________________ Address: ________________________________________________________ City, State, Zip Code:______________________________________________ Telephone Number: _______________________________________________ Value of Work Subcontracted: ______________________________________ Nature of Work Subcontracted: _______________________________________ Subcontractor No. 3: _______________________________________________ Address: ________________________________________________________ City, State, Zip Code:______________________________________________ Telephone Number: _______________________________________________ Value of Work Subcontracted: _______________________________________ Nature of Work Subcontracted: _______________________________________ If additional sheets are needed, please make copies. Austin Electric Integrated Demolition Service 1312 Prospect Avenue Willow Springs, IL 60480 (708) 606-6942 Demolition Cher-Mar Mechanical Insulation 8910 West 192nd, Unit K Mokena, IL 60448 (708) 478-0569 Insulation 251 S. Frontage Road #18 Willowbrook, IL 60527 (630) 327-7406 Electrical $15,000.00 $9,000.00 $4,500.00 16 | P a g e SUBCONTRACTORS UNITED CITY OF YORKVILLE Provide the name, contact information, and value of work for each and every subcontractor which will be employed on this project. Subcontractor No. 4: _______________________________________________ Address: ________________________________________________________ City, State, Zip Code:______________________________________________ Telephone Number: _______________________________________________ Value of Work Subcontracted: _______________________________________ Nature of Work Subcontracted: _______________________________________ Subcontractor No. 5: _______________________________________________ Address: ________________________________________________________ City, State, Zip Code:______________________________________________ Telephone Number: _______________________________________________ Value of Work Subcontracted: _______________________________________ Nature of Work Subcontracted: _______________________________________ Subcontractor No. 6: _______________________________________________ Address: ________________________________________________________ City, State, Zip Code:______________________________________________ Telephone Number: _______________________________________________ Value of Work Subcontracted: _______________________________________ Nature of Work Subcontracted: _______________________________________ If additional sheets are needed, please make copies. Northern Illinois Fencing, Inc 320 W. Lincoln Hwy Cortland, IL 60112 (815) 756-3561 Fencing Whittaker Construction & Excavating, Inc. (815) 246-7119 Concrete 105 E. Park Street Earlville, IL 60518 $6,500.00 $7,500.00 17 | P a g e EQUIPMENT LIST UNITED CITY OF YORKVILLE Name Make Model Year Use If additional sheets are needed, please make copies. Crane Forklift Lull (Renting) Runnion Toyota CaseSkidsteer 890D 7FGU30 1845C 2006 2006 2002 Material Handling Material Handling Material Handling Sitework / Concrete pad work Submittal United City of Yorkville Illinois HVAC System Replacement at the Beecher Center Rooftop Unit Owner: United City of Yorkville Illinois 800 Game Farm Road Yorkville, IL 60560 P: (630) 553-4350 Mechanical Contractor: R.J. O’Neil, Inc. 1125 S. Lake Street Montgomery, IL 60538 P: (630) 906-1300 Manufacturer: Carrier Corporation Farmington, CT P: (800) 227-7437 Vendor: Temperature Equipment Corporation 17725 Volbrecht Road Lansing, IL 60438 P: (708) 418-0900 SUBMITTAL Project Yorkville Beecher Date Monday, May 14, 2018 Table Of Contents Project: Yorkville Beecher 05/14/2018 Prepared By: 11:18AM RTU-20 3 Unit Report 4 Certified Drawing 5 Performance Summary 9 RTU-17.5 13 Unit Report 14 Certified Drawing 15 Performance Summary 19 Packaged Rooftop Builder 1.49h Page 2 of 21 RTU-20 Project: Yorkville Beecher 05/14/2018 Prepared By: 11:18AM RTU-20 RTU-20 Tag Cover Sheet Unit Report Certified Drawing Performance Report Packaged Rooftop Builder 1.49h Page 3 of 21 Unit Report For RTU-20 Project: Yorkville Beecher 05/14/2018 Prepared By: 11:18AM Unit Report Unit Parameters Unit Model:48TCFE25A7A5-0A0J0 Unit Size:25 (20 Tons) Volts-Phase-Hertz:208-3-60 Heating Type:Gas Duct Cfg:Horizontal Supply / Horizontal Return High Heat Two stage Cooling with Humidi-MiZer Dimensions (ft. in.) & Weight (lb.) *** Unit Length:11' 9.5'' Unit Width:7' 2.375'' Unit Height:4' 9.375'' *** Total Operating Weight:2786 lb *** Weights and Dimensions are approximate. Weight does not include unit packaging. Approximate dimensions are provided primarily for shipping purposes. For exact dimensions and weights, refer to appropriate product data catalog. Unit Configuration High Static Option - Horizontal Models Al/Cu - Al/Cu Base Electromechanical Controls Non-Fused Disconnect Standard Packaging 2-Speed indoor fan motor controlled by VFD Humidi-MiZer™ Adaptive Dehumidification System Warranty Information 1-Year parts(std.) 5-Year compressor parts(std.) 10-Year heat exchanger - Aluminized(std.) No optional warranties were selected. NOTE: Please see Warranty Catalog 500-089 for explanation of policies and ordering methods. Ordering Information Part Number Description Quantity 48TCFE25A7A5-0A0J0 Rooftop Unit 1 Base Unit High Static Option - Horizontal Models None 2 Speed Fan Controller (VFD) and Non-Fused Disconnect Accessories CRRFCURB047A00 14-inch Tall Roof Curb 1 Packaged Rooftop Builder 1.49h Page 4 of 21 Certified Drawing for RTU-20 Project: Yorkville Beecher 05/14/2018 Prepared By: 11:18AM Certified Drawing Packaged Rooftop Builder 1.49h Page 5 of 21 Certified Drawing for RTU-20 Project: Yorkville Beecher 05/14/2018 Prepared By: 11:18AM Packaged Rooftop Builder 1.49h Page 6 of 21 Certified Drawing for RTU-20 Project: Yorkville Beecher 05/14/2018 Prepared By: 11:18AM Packaged Rooftop Builder 1.49h Page 7 of 21 Certified Drawing for RTU-20 Project: Yorkville Beecher 05/14/2018 Prepared By: 11:18AM Packaged Rooftop Builder 1.49h Page 8 of 21 Performance Summary For RTU-20 Project: Yorkville Beecher 05/14/2018 Prepared By: 11:18AM Performance Summary Part Number:48TCFE25A7A5-0A0J0 ARI EER:10.80 IEER (Max Cooling at Normal Cooling Design Mode):12.4 Base Unit Dimensions Unit Length:141.5 in Unit Width:86.4 in Unit Height:57.4 in Operating Weight Base Unit Weight:2247 lb High Heat:113 lb Two stage Cooling with Humidi-MiZer:120 lb High Static Option - Horizontal Models:16 lb 2 Speed Fan Controller (VFD) and Non-Fused Disconnect:35 lb Accessories 14-inch Tall Roof Curb:255 lb Total Operating Weight:2786 lb Unit Unit Voltage-Phase-Hertz:208-3-60 Air Discharge:Horizontal Fan Drive Type:Belt Actual Airflow:8000 CFM Site Altitude:0 ft Cooling Performance Condenser Entering Air DB:95.0 F Evaporator Entering Air DB:80.0 F Evaporator Entering Air WB:67.0 F Entering Air Enthalpy:31.44 BTU/lb Evaporator Leaving Air DB:58.3 F Evaporator Leaving Air WB:57.2 F Evaporator Leaving Air Enthalpy:24.50 BTU/lb Gross Cooling Capacity:249.60 MBH Gross Sensible Capacity:187.10 MBH Compressor Power Input:16.90 kW Coil Bypass Factor:0.104 Heating Performance Heating Airflow:8000 CFM Entering Air Temp:70.0 F Leaving Air Temp:107.5 F Gas Heating Input Capacity:320.0 / 400.0 MBH Gas Heating Output Capacity:260.0 / 324.0 MBH Temperature Rise:37.5 F Thermal Efficiency (%):81.0 Supply Fan External Static Pressure:1.50 in wg Options / Accessories Static Pressure Humidi-MiZer Dehumidification System:0.08 in wg Total Application Static (ESP + Unit Opts/Acc.):1.58 in wg Fan RPM:1111 Fan Power:10.06 BHP NOTE:The Selected Indoor Fan Motor requires a Field-Supplied Drive (RPM Range: 941 - 1100). Electrical Data Voltage Range:187 / 253 Packaged Rooftop Builder 1.49h Page 9 of 21 Performance Summary For RTU-20 Project: Yorkville Beecher 05/14/2018 Prepared By: 11:18AM Compressor #1 RLA:30.1 Compressor #1 LRA:225 Compressor #2 RLA:30.1 Compressor #2 LRA:225 Indoor Fan Motor Type:HIGH Indoor Fan Motor FLA:28.5 Combustion Fan Motor FLA (ea):0.52 Power Supply MCA:102.2 Power Supply MOCP (Fuse or HACR):125 Disconnect Size FLA:109 Disconnect Size LRA:625 Electrical Convenience Outlet:None Outdoor Fan [Qty / FLA (ea)]:4 / 1.5 Electrical Data (Unit produced on or after May 16, 2016) Compressor #1 RLA:28.2 Compressor #1 LRA:239 Compressor #2 RLA:28.2 Compressor #2 LRA:239 Power Supply MCA:98 Power Supply MOCP (Fuse or HACR):125 Disconnect Size FLA:105 Disconnect Size LRA:653 May 16, 2016 and beyond units can be identified by serial number 2116P15272 and higher Control Panel SCCR: 5kA RMS at Rated Symmetrical Voltage Acoustics Sound Rating:87.0 db Sound Power Levels, db re 10E-12 Watts Discharge Inlet Outdoor 63 Hz 95.8 95.9 95.6 125 Hz 91.5 80.6 87.5 250 Hz 83.8 74.0 84.2 500 Hz 82.6 65.7 84.2 1000 Hz 77.7 60.9 81.7 2000 Hz 75.9 56.7 77.9 4000 Hz 75.3 49.9 73.2 8000 Hz 67.9 39.1 66.3 A-Weighted 85.1 72.9 86.5 Advanced Acoustics Advanced Accoustics Parameters 1. Unit height above ground:30.0 ft Packaged Rooftop Builder 1.49h Page 10 of 21 Performance Summary For RTU-20 Project: Yorkville Beecher 05/14/2018 Prepared By: 11:18AM 2. Horizontal distance from unit to receiver:50.0 ft 3. Receiver height above ground:5.7 ft 4. Height of obstruction:0.0 ft 5. Horizontal distance from obstruction to receiver:0.0 ft 6. Horizontal distance from unit to obstruction:0.0 ft Detailed Acoustics Information Octave Band Center Freq. Hz 63 125 250 500 1k 2k 4k 8k Overall A 95.6 87.5 84.2 84.2 81.7 77.9 73.2 66.3 96.9 Lw B 69.4 71.4 75.6 81.0 81.7 79.1 74.2 65.2 86.5 LwA C 63.2 55.1 51.8 51.8 49.3 45.5 40.8 33.9 64.5 Lp D 37.0 39.0 43.2 48.6 49.3 46.7 41.8 32.8 54.1 LpA Legend A Sound Power Levels at Unit's Acoustic Center, Lw B A-Weighted Sound Power Levels at Unit's Acoustic Center, LwA C Sound Pressure Levels at Specific Distance from Unit, Lp D A-Weighted Sound Pressure Levels at Specific Distance from Unit, LpA Calculation methods used in this program are patterned after the ASHRAE Guide; other ASHRAE Publications and the AHRI Acoustical Standards. While a very significant effort has been made to insure the technical accuracy of this program, it is assumed that the user is knowledgeable in the art of system sound estimation and is aware of the tolerances involved in real world acoustical estimation. This program makes certain assumptions as to the dominant sound sources and sound paths which may not always be appropriate to the real system being estimated. Because of this, no assurances can be offered that this software will always generate an accurate sound prediction from user supplied input data. If in doubt about the estimation of expected sound levels in a space, an Acoustical Engineer or a person with sound prediction expertise should be consulted. Packaged Rooftop Builder 1.49h Page 11 of 21 Performance Summary For RTU-20 Project: Yorkville Beecher 05/14/2018 Prepared By: 11:18AM 300 RPM 400 RPM 500 RPM 600 RPM 700 RPM 800 RPM 900 RPM 1000 RPM 1100 RPM 1200 RPM 1300 RPM 0.50 BHP 0.75 BHP 1.00 BHP 1.50 BHP 2.00 BHP 3.00 BHP 5.00 BHP 7.50 BHP 10.00 BHP 15.00 BHP SC RP Fan Curve SC - System Curve RP - Rated Point RPM = 1111 BHP = 10.06 Maximum RPM = 1290 Maximum BHP = 11.90Static Pressure (in. wg.)Airflow (CFM - thousands)0 1 2 3 4 5 6 7 8 9 10 0.0 0.5 1.0 1.5 2.0 Packaged Rooftop Builder 1.49h Page 12 of 21 RTU-17.5 Project: Yorkville Beecher 05/14/2018 Prepared By: 11:18AM RTU-17.5 RTU-17.5 Tag Cover Sheet Unit Report Certified Drawing Performance Report Packaged Rooftop Builder 1.49h Page 13 of 21 Unit Report For RTU-17.5 Project: Yorkville Beecher 05/14/2018 Prepared By: 11:18AM Unit Report Unit Parameters Unit Model:48TCEE21A7A5-0A0J0 Unit Size:21 (17.5 Tons) Volts-Phase-Hertz:208-3-60 Heating Type:Gas Duct Cfg:Horizontal Supply / Horizontal Return Medium Heat Two stage Cooling with Humidi-MiZer Dimensions (ft. in.) & Weight (lb.) *** Unit Length:11' 9.5'' Unit Width:7' 2.375'' Unit Height:4' 1.375'' *** Total Operating Weight:2614 lb *** Weights and Dimensions are approximate. Weight does not include unit packaging. Approximate dimensions are provided primarily for shipping purposes. For exact dimensions and weights, refer to appropriate product data catalog. Unit Configuration High Static Option - Horizontal Models Al/Cu - Al/Cu Base Electromechanical Controls Non-Fused Disconnect Standard Packaging 2-Speed indoor fan motor controlled by VFD Humidi-MiZer™ Adaptive Dehumidification System Warranty Information 1-Year parts(std.) 5-Year compressor parts(std.) 10-Year heat exchanger - Aluminized(std.) No optional warranties were selected. NOTE: Please see Warranty Catalog 500-089 for explanation of policies and ordering methods. Ordering Information Part Number Description Quantity 48TCEE21A7A5-0A0J0 Rooftop Unit 1 Base Unit High Static Option - Horizontal Models None 2 Speed Fan Controller (VFD) and Non-Fused Disconnect Accessories CRRFCURB047A00 14-inch Tall Roof Curb 1 Packaged Rooftop Builder 1.49h Page 14 of 21 Certified Drawing for RTU-17.5 Project: Yorkville Beecher 05/14/2018 Prepared By: 11:18AM Certified Drawing Packaged Rooftop Builder 1.49h Page 15 of 21 Certified Drawing for RTU-17.5 Project: Yorkville Beecher 05/14/2018 Prepared By: 11:18AM Packaged Rooftop Builder 1.49h Page 16 of 21 Certified Drawing for RTU-17.5 Project: Yorkville Beecher 05/14/2018 Prepared By: 11:18AM Packaged Rooftop Builder 1.49h Page 17 of 21 Certified Drawing for RTU-17.5 Project: Yorkville Beecher 05/14/2018 Prepared By: 11:18AM Packaged Rooftop Builder 1.49h Page 18 of 21 Performance Summary For RTU-17.5 Project: Yorkville Beecher 05/14/2018 Prepared By: 11:18AM Performance Summary Part Number:48TCEE21A7A5-0A0J0 ARI EER:10.80 IEER (Max Cooling at Normal Cooling Design Mode):12.7 Base Unit Dimensions Unit Length:141.5 in Unit Width:86.4 in Unit Height:49.4 in Operating Weight Base Unit Weight:2102 lb Medium Heat:90 lb Two stage Cooling with Humidi-MiZer:120 lb High Static Option - Horizontal Models:12 lb 2 Speed Fan Controller (VFD) and Non-Fused Disconnect:35 lb Accessories 14-inch Tall Roof Curb:255 lb Total Operating Weight:2614 lb Unit Unit Voltage-Phase-Hertz:208-3-60 Air Discharge:Horizontal Fan Drive Type:Belt Actual Airflow:7350 CFM Site Altitude:0 ft Cooling Performance Condenser Entering Air DB:95.0 F Evaporator Entering Air DB:80.0 F Evaporator Entering Air WB:67.0 F Entering Air Enthalpy:31.44 BTU/lb Evaporator Leaving Air DB:58.8 F Evaporator Leaving Air WB:57.9 F Evaporator Leaving Air Enthalpy:24.97 BTU/lb Gross Cooling Capacity:214.08 MBH Gross Sensible Capacity:168.46 MBH Compressor Power Input:14.34 kW Coil Bypass Factor:0.091 Heating Performance Heating Airflow:7350 CFM Entering Air Temp:70.0 F Leaving Air Temp:101.6 F Gas Heating Input Capacity:248.0 / 310.0 MBH Gas Heating Output Capacity:200.0 / 251.0 MBH Temperature Rise:31.6 F Thermal Efficiency (%):81.0 Supply Fan External Static Pressure:0.85 in wg Options / Accessories Static Pressure Humidi-MiZer Dehumidification System:0.09 in wg Total Application Static (ESP + Unit Opts/Acc.):0.94 in wg Fan RPM:943 Fan Power:6.33 BHP NOTE:Selected IFM RPM Range: 835 - 1021 Electrical Data Voltage Range:187 / 253 Packaged Rooftop Builder 1.49h Page 19 of 21 Performance Summary For RTU-17.5 Project: Yorkville Beecher 05/14/2018 Prepared By: 11:18AM Compressor #1 RLA:27.6 Compressor #1 LRA:191 Compressor #2 RLA:25 Compressor #2 LRA:164 Indoor Fan Motor Type:HIGH Indoor Fan Motor FLA:17.1 Combustion Fan Motor FLA (ea):0.52 Power Supply MCA:82.6 Power Supply MOCP (Fuse or HACR):100 Disconnect Size FLA:87 Disconnect Size LRA:451 Electrical Convenience Outlet:None Outdoor Fan [Qty / FLA (ea)]:4 / 1.5 Control Panel SCCR: 5kA RMS at Rated Symmetrical Voltage Acoustics Sound Rating:84.0 db Sound Power Levels, db re 10E-12 Watts Discharge Inlet Outdoor 63 Hz 92.4 92.1 92.2 125 Hz 86.2 75.7 83.9 250 Hz 78.8 70.2 80.4 500 Hz 78.3 62.9 81.8 1000 Hz 72.6 57.3 78.7 2000 Hz 71.0 52.8 76.5 4000 Hz 70.9 46.6 72.2 8000 Hz 62.2 34.9 65.4 A-Weighted 80.4 69.0 84.1 Advanced Acoustics Advanced Accoustics Parameters 1. Unit height above ground:30.0 ft 2. Horizontal distance from unit to receiver:50.0 ft 3. Receiver height above ground:5.7 ft 4. Height of obstruction:0.0 ft 5. Horizontal distance from obstruction to receiver:0.0 ft 6. Horizontal distance from unit to obstruction:0.0 ft Detailed Acoustics Information Octave Band Center Freq. Hz 63 125 250 500 1k 2k 4k 8k Overall Packaged Rooftop Builder 1.49h Page 20 of 21 Performance Summary For RTU-17.5 Project: Yorkville Beecher 05/14/2018 Prepared By: 11:18AM A 92.2 83.9 80.4 81.8 78.7 76.5 72.2 65.4 93.6 Lw B 66.0 67.8 71.8 78.6 78.7 77.7 73.2 64.3 84.1 LwA C 59.8 51.5 48.0 49.4 46.3 44.1 39.8 33.0 61.2 Lp D 33.6 35.4 39.4 46.2 46.3 45.3 40.8 31.9 51.7 LpA Legend A Sound Power Levels at Unit's Acoustic Center, Lw B A-Weighted Sound Power Levels at Unit's Acoustic Center, LwA C Sound Pressure Levels at Specific Distance from Unit, Lp D A-Weighted Sound Pressure Levels at Specific Distance from Unit, LpA Calculation methods used in this program are patterned after the ASHRAE Guide; other ASHRAE Publications and the AHRI Acoustical Standards. While a very significant effort has been made to insure the technical accuracy of this program, it is assumed that the user is knowledgeable in the art of system sound estimation and is aware of the tolerances involved in real world acoustical estimation. This program makes certain assumptions as to the dominant sound sources and sound paths which may not always be appropriate to the real system being estimated. Because of this, no assurances can be offered that this software will always generate an accurate sound prediction from user supplied input data. If in doubt about the estimation of expected sound levels in a space, an Acoustical Engineer or a person with sound prediction expertise should be consulted. 300 RPM 400 RPM 500 RPM 600 RPM 700 RPM 800 RPM 900 RPM 1000 RPM 1100 RPM 1200 RPM 0.50 BHP 0.75 BHP 1.00 BHP 1.50 BHP 2.00 BHP 3.00 BHP 5.00 BHP 7.50 BHP SC RP Fan Curve SC - System Curve RP - Rated Point RPM = 943 BHP = 6.33 Maximum RPM = 1290 Maximum BHP = 8.30Static Pressure (in. wg.)Airflow (CFM - thousands)0 1 2 3 4 5 6 7 8 9 0.0 0.5 1.0 1.5 2.0 Packaged Rooftop Builder 1.49h Page 21 of 21 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: The Public Works Committee discussed the bid opening on 7/17/18. Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Agenda Item Number Public Works Committee #2 Tracking Number PW 2018-71 Old Jail Demolition and Site Restoration RFP results City Council – July 24, 2018 PW 07/17/18 Moved forward to City Council agenda. PW 2018-71 Supermajority (6 out of 9) Approval of Budget Amendment and Contract Authorization to D Construction Inc. in an amount not to exceed $78,000.00 RFP results and recommendation for the Old Jail Demolition and Site Restoration Steve Raasch Public Works Name Department Summary Bid Summary of the Public Bid Opening for the Old Jail Demolition and Site Restoration, including budget amendment. Background Earlier this year the City Council requested staff to obtain bids to demolish the Old Jail at 111 W. Madison Street. The request resulted from an inspection of the property by Building Code Official Pete Ratos and Director of Public Works Eric Dhuse on April 20, 2018. During that inspection they noted that immediate action is needed by the City to protect the residents in the area of the building. The roof had completely failed at the connection point of the old and new sections of the building. This was allowing water in between the structures and making it almost impossible to move from one section of the building to the other safely, in limited areas. This issue was also causing the new building to drop slightly and it appeared that the old section was being pulled downward with it. The front room in the old section was showing a separation between the floor and wall that was not there last year. The “new” section of the building was full of mold. During their inspection Dhuse and Ratos wore full biological safety suits and respirators and could still feel the adverse effects of the environment. The mold was now spreading into the old building thru the brick and mortar of common walls. They recommended that the building have all windows and doors boarded up immediately. The also recommended that the building be demolished based on their findings. Staff contracted Tri-County Board Up and Glass to complete the board up of all windows and doors on the building, and this was completed on May 20, 2018. The mandatory pre-bid meeting was conducted on 6/28/18. Ten contractors attended that meeting. At that time, we were notified that the IEPA regulations had changed, and we were required to complete an environmental study and provide written report(s) of the building before it could be demolished. These reports were also needed for the contractor’s to provide total costs for the demolition. Staff contracted Midwest Environmental Consulting Services, Inc. to complete these items. Based on this added step, staff administratively extended the bid due date from July 12, 2018 to July 17, 2018, to allow contractor’s to provide competitive bids. During the bid process staff contacted eight salvage companies, in an attempt to salvage any material during the demolition process, and to attempt to offset the cost of this work. Staff received only one response. This company was only interested in interior items, which there very few. The public bid opening took place on July 17, 2018. Four contractors attended the bid opening, as well as the Assistant City Administrator Erin Willrett and Facilities Manager Steve Raasch. The low bidding company was “D” Construction at $78,000.00. There were a total of 6 bid submitted and the bids Memorandum To: City Council From: Steve Raasch, Facilities Manager CC: Bart Olson, City Administrator, Erin Willrett, Assistant City Administrator, Eric Dhuse, Director of Public Works, Public Works Committee Date: July 24, 2018 Subject: Old Jail Demolition and Site Restoration ranged the other bid amounts were: $99,500, $118,000, $123,700, $141,000, and $145,650. The original staff cost estimate for work was $40,000 to $80,000. The Public Works Committee discussed the bid opening summary for this project on July 17, 2018. At that time, it was noted that the bids had not been fully vetted as of the meeting. Staff completed the contractor bid vetting on July 18, 2018. All bids included the full scope of work, and none contained exclusions form the original RFP. As part of the vetting process, staff also contacted Brock Industrial Services and Midwest Environmental Consulting Services, to obtain environmental quotes for the abatement needed for this project. This was to determine what portion of the total demolition bids were for the environmental work. The environmental costs are 35% of the total demolition and site restoration costs. On July 17, 2018 at the Public Works Meeting, resident Lisa Wolancevich mentioned at that she had documents showing that there were fuel tanks on this site in the early 1900’s. She stated that unless the City has documentation showing that these were removed from the site in the past, per EPA guidelines, that we could not demolish the building until the EPA completed a Level 2 Study. Staff contacted Midwest Environmental Consulting Services Inc. to see if they had any related records. Midwest provided a PHASE I Study report that they provided for Kendall County on October 3, 2008. In that report, it states: The report also notes that this site is not listed on the Summary of Illinois State Agency Database Findings. This project cost was not included in the 2019 FY Budget, as the priority of the building demolition increased based on the April 20, 2018 staff inspection. Based on this being unbudgeted, the staff prepared a budget amendment for the City Council to review. Recommendations Recommendation # 1 Staff recommends the review and approval of the budget amendment for $78,000. The old jail is located within the newly created Downtown TIF II; thus this Fund has been amended to include this expenditure under the Project Costs line item (please see Schedule A of the attached budget amendment orinance). Recommendation # 2 Staff recommends the contract authorization of the “D” Construction Bid in an amount not to exceed $78,000.00 for the immediate demolition, environmental remediation, and site restoration, based on the poor condition of the building at the present time. “D” Construction Inc., 1488 S. Broadway Coal City, IL 60418. This bid proposal is guaranteed until 10/15/2018. Attachments Ord. – Amended Budget No. 6 – FY 2019 Downtown TIF II – Schedule A. Legal Notice – Beacon News RFP Building Demolition and Site Restoration 111 W. Madison Street Jail Demolition Pre-Bid Sign-in RFP Building Demolition and Site Restoration 111 W. Madison Street Addendum 1 Old Jail – Comprehensive Asbestos Survey 111 W. Madison Street Old Jail – Lead-Based Paint Inspection 111 W. Madison Street Jail Demo Bid Opening Sign-In and Recap D Construction Bid Allesio and Sons Company Bid A1 Fowler Inc. Bid Lite Construction Inc. Bid J&S Construction and Sewer Inc. Bid Alpine Demolition Services LLC. Bid Brock Industrial Services – Abatement, Project Management, and Air Quality Testing Bid Midwest Environmental Consulting Services – Abatement, Project Management, and Air Quality Testing Bid Midwest Phase 1 Environmental Site Assessment Salvage Company Contact Log Contract Ordinance No. 2018-____ Page 1 Ordinance No. 2018-____ AN ORDINANCE AUTHORIZING THE SIXTH AMENDMENT TO THE ANNUAL BUDGET OF THE UNITED CITY OF YORKVILLE, FOR THE FISCAL YEAR COMMENCING ON MAY 1, 2018 AND ENDING ON APRIL 30, 2019 WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non-home rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.4, the City adopted Ordinance No. 2018-26 on April 10, 2018 adopting an annual budget for the fiscal year commencing on May 1, 2018 and ending on April 30, 2019; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.6, by a vote of two-thirds of the members of the corporate authorities then holding office, the annual budget of the United City of Yorkville may be revised by deleting, adding to, changing or creating sub-classes within object classes and object classes themselves. No revision of the budget shall be made increasing the budget in the event funds are not available to effectuate the purpose of the revision; and, WHEREAS, funds are available to effectuate the purpose of this revision. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the amounts shown in Schedule A, attached hereto and made a part hereof by reference, increasing and/or decreasing certain object classes and decreasing certain fund balances in the Downtown TIF II fund with respect to the United City of Yorkville’s 2018- 2019 Budget are hereby approved. Section 2: This ordinance shall be in full force and effect from and after its passage and approval according to law. Ordinance No. 2018-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of ______________________, 2018. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ ALEX HERNANDEZ ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______ day of ______________________, 2018. ______________________________ MAYOR FY 2019 FY 2019 FY 2016 FY 2017 FY 2018 FY 2018 Adopted Amended Actual Actual Budget Projected Budget Budget Revenue Taxes - - - - - - Investment Earnings - - - - - - Total Revenue - - - - - - Expenditures Contractual Services - - - - 10,000 10,000 Capital Outlay - - - - - 78,000 Total Expenditures - - - - 10,000 88,000 Surplus (Deficit)0 0 0 0 (10,000)(88,000) Ending Fund Balance 0 0 0 0 (10,000)(88,000) DOWNTOWN TIF II FUND (89) The Downtown TIF II was created in 2018, in order to help promote downtown redevelopment and support the existing Downtown TIF. ($100) ($80) ($60) ($40) ($20) $0 Thousands 1 890 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2019 Account Actual Actual Budget Projected Adopted Amended 89-000-40-00-4000 PROPERTY TAXES - - - - - - 89-000-45-00-4500 INVESTMENT EARNINGS - - - - - - $0 $0 $0 United City of Yorkville Downtown TIF II Fund Total: DOWNTOWN TIF REVENUE $0 $0 $0 $0 Investment Earnings Total:Investment Earnings $0 $0 $0$0 $0 $0 $0 $0 $0 $0Total:Taxes DOWNTOWN TIF II FUND REVENUE Description Taxes $0 2 890 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2019 Account Actual Actual Budget Projected Adopted Amended 89-890-54-00-5466 LEGAL SERVICES - - - - 10,000 10,000 89-890-60-00-6000 PROJECT COSTS - - - - - 78,000 $10,000 $88,000 United City of Yorkville Downtown TIF II Fund Capital Outlay Total:Capital Outlay $0 $0 $0 $0 $0 $78,000 DOWNTOWN TIF II FUND EXPENDITURES Description Total:Contractual Services Contractual Services $0 $0 Total: DOWNTOWN TIF EXPENDITURES $0 $10,000 $10,000$0 $0 $0$0 $0 3 Resolution No. 2018-___ Page 1 Resolution No. 2018-_____ A RESOLUTION AUTHORIZING A CONTRACT WITH D. CONSTRUCTION, INC. FOR THE BUILDING DEMOLITION AND SITE RESTORATION PROJECT FOR THE PROPERTY AT 111 W. MADISON STREET WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City has previously advertised for bids on June 20, 2018 for the building demolition and site restoration project for the property at 111 W. Madison Street; and, WHEREAS, based upon a review of the bids received and determination as to the qualifications of the bidders, the corporate authorities of the United City of Yorkville have determined that D. Construction, Inc. of Coal City, Illinois, having submitted a bid in the amount of $78,000.00 is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the bid submitted by D. Construction, Inc. in the amount not to exceed $78,000.00 is hereby accepted, and the Mayor and City Clerk are hereby authorized and directed on behalf of the United City of Yorkville to execute a CONTRACT with D. Construction, Inc. as attached hereto and made a part hereof as Exhibit A. Section 2: That this resolution shall be in full force and effect from and after its passage and approval according to law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of ____________________, 2018. ______________________________ CITY CLERK Resolution No. 2018-___ Page 2 CARLO COLOSIMO _______ KEN KOCH ______ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ______ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ______ SEAVER TARULIS ________ ALEX HERNANDEZ ______ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ____ day of ____________________, 2018. ______________________________ MAYOR Order ID:5676750 Page 1 of 3 6/20/2018 3:04:02 PMPrinted: GROSS PRICE * :$134.96 * Agency Commission not included IL Govt Legal Aurora BeaconPACKAGE NAME: Product(s): SubTrib_Aurora Beacon News, Publicnotices.com, classified.chicagotribune.com AdSize(s):1 Column Run Date(s):Friday, June 22, 2018 Color Spec.B/W Preview Order ID:5676750 Page 2 of 3 6/20/2018 3:04:02 PMPrinted: GROSS PRICE * :$134.96 * Agency Commission not included IL Govt Legal Aurora BeaconPACKAGE NAME: Order ID:5676750 Page 3 of 3 6/20/2018 3:04:02 PMPrinted: GROSS PRICE * :$134.96 * Agency Commission not included IL Govt Legal Aurora BeaconPACKAGE NAME: United City of Yorkville, Illinois REQUEST FOR BID Building Demolition and Site Restoration at 111 W. Madison Street Legal Notice Posted: June 20, 2018 Pre-Bid Meeting June 28, 2018 at 10:00 AM Bids Due: July 12, 2018 at 10:00AM 2 United City of Yorkville REQUEST FOR BID Building Demolition and Site Restoration at 111 W. Madison Street June 2018 Table of Contents A. Legal Notice to Bidders B. General Information C. Introduction D. Project Specifications E. Instructions to Bidders F. Contract G. Bid Certifications H. References I. Subcontractors J. Bid Sheet K. Bid Sheet Signature L. Contractor Bid Agreement 3 Building Demolition and Site Restoration at 111 W. Madison Street Sealed bids for the Building Demolition and Site Restoration at 111 W. Madison Street Yorkville, IL 60560, will be received at the address listed below until July 12, 2018 at 10:00 a.m. All bids will be publicly opened immediately thereafter. Bids not physically received by the City by 10:00 a.m. on July 12, 2018 will be returned, unopened to the bidder. Emailed or faxed bids will not be accepted. All bids should be addressed and delivered to: United City of Yorkville RE: (Vendor Name) Bid for the Building Demolition and Site Restoration at 111 W. Madison Street Yorkville, IL 60560 Attention: Steve Raasch, Facilities Manager 800 Game Farm Road Yorkville, IL 60560 There will be a Mandatory Pre-Bid Meeting on Tuesday, June 28, 2018 at 10:00 AM at 111 W. Madison Street Yorkville, IL 60560. Limited access to the interior of the building will be allowed but all Contractors will need to wear: hard hats, safety glasses, steel toed boots, and a respirator to enter. Bid packets are available online at http://www.yorkville.il.us. The link can be found under the Business tab - Bids & RFPs. Additional packets may be picked up at City Hall, 800 Game Farm Road, Yorkville, IL 60560. City Hall is open Monday through Friday, 8:00AM to 4:30PM. Each bid must be accompanied by a Bid Guarantee in the form of a Bid Bond from a company with an A-1 best rating, or a cashier’s check in the amount of ten percent (10%) of the total bid for bids that exceed forth thousand dollars ($40,000.00), and made payable to the United City of Yorkville, 800 Game Farm Road, Yorkville, IL 60560. No bid shall be withdrawn for a period of thirty (30) days after the bid opening date without the consent of the City. Checks or drafts of unsuccessful bidders will be returned as soon as possible after award and execution of the contract. Contractor must comply with Prevailing Wage Act. Any questions concerning this Request for Bid, the actual specifications or the plans can be forwarded by email to Steve Raasch at sraasch@yorkville.il.us no later than July 6, 2018 at 4PM. The City Council will make the final selection and award of the contract. The City Council reserves the right to accept or reject any and all bids, to waive technicalities and to accept or reject any item of any bid. No communication, except as otherwise allowed in the specifications, shall occur regarding this Request For Bid, including requests for information, or speculation between Bidder’s or any of their individual members and any City elected official, employee or independently contracted employees or consultants. Failure to comply with this provision may result in contractor’s bid being removed from consideration Any cost incurred by the Bidder in preparation, transmittal, or presentation of any information or material submitted in response to the RFP, shall be borne solely by the Bidder. 4 General Information The United City of Yorkville is seeking an experienced individual or firm for the Building Demolition and Site Restoration at 111 W. Madison Street Yorkville, IL 60560. The Contractor shall furnish and provide all labor, materials, tools, equipment and machinery, unless otherwise specified, necessary to perform and complete, in a good and workmanlike manner, the demolition, environmental abatement, and site restoration of the remaining land. The Contractor is responsible for being familiar with all conditions, instructions, and documents governing this contract. Failure to make such preparations shall not excuse the Contractor from performance of the duties and obligations imposed under t he term of this contract. Introduction Project Description: The City is requesting bids according to the Project Specifications and Plans contained herein (the “Project”). The Project consists of the demolition, environmental abatement, and site restoration of the remaining land. A mandatory job site visit is expected to submit a comprehensive bid. 5 Project Specifications and Plans Scope of Work: The City is requesting a turn-key bid for the demolition and site restoration at 111 W. Madison Street Yorkville, IL 60560. Bidders must completely familiarize themselves with the specifications in this bid document. Description of Work. Demolition of the building at 111 W. Madison Street Yorkville, IL. 60560. 6 PRE-DEMOLITION INSPECTION / PLANNING / MEETING Contractor shall inspect the building interior, attic, basement, crawl space and all other safe, accessible floors, rooms, closets or other interior areas of the building for debris and garbage, furniture, any hazardous materials, universal wastes, household hazardous waste, batteries, CFC-containing canisters, mercury- containing bulbs, switches, gauges, PCB/DEHP containing ballasts, white goods, etc. to ensure that they have been removed prior to demolition. No demolition shall occur until the contractor has completed a full inspection of the building and site, and determined that it is free and empty of such materials. Contractor shall prepare and submit to City a demolition plan which shall include as applicable: procedures for removal and disposition of materials; materials to be salvaged or recycled; coordination with other work in progress; a disconnection schedule of utility services; a detailed description of methods and equipment to be used for each operation and of the sequence of operations. Include statements affirming Contractor inspection of the existing roof or floor deck and suitability of same to perform as a safe working platform or if inspection reveals a safety hazard to workers, state provisions for securing the safety of the workers throughout the performance of Work. One week prior to the start of demolition, Contractor shall conduct a pre -demolition meeting/inspection to include: City Representative; City Building Code Official; and schedule JULIE locates to include City Utilities; ComEd; NICOR; ATT; and Comcast. Failure to call for a pre- demolition meeting and JULIE locates will result in City ceasing all work until such meeting and locate request are arranged. The contractor will be responsible to disconnect the water, storm and sewer back to the B-Box. The contractor will be responsible to terminate the electric, natural gas, telephone and cable at the point designated by the utility provider Note: Utilities and Utility Services - Contractor shall have all existing utilities serving the building, shut off and terminated with the appropriate utility provider. The City will provide existing account information, to expedite the process. Contractor shall protect adjacent electrical, telephone, street lights, traffic signals, water, storm and sanitary sewer and other services and utilities appurtenances REGULATORY AND SAFETY REQUIREMENTS, PERMITS, FEES, AND NOTICES Contractor shall comply with all Federal, State, and Local safety laws and regulations applicable to the execution of the Work including but not limited to: handling, storing and disposal of toxic or hazardous substances and materials (“Hazmat”); "Right to Know"; Illinois Dig-Safe (JULIE/Dial 811); Occupational Safety and Health Agency (OSHA); Illinois Department of Labor (IDOL); and other applicable federal, state and local codes laws and regulations regulating worker safety, transport and disposal. Contractor shall post any applicable work place notices as required by Law. If the Work requires the containment and/or removal of asbestos or material containing asbestos, Contractor shall ensure that the person(s) or company performing the asbestos abatemen t related services is licensed pursuant to applicable State laws and regulations. Environmental Protection – Contractor shall comply with all applicable U.S. Environmental Protection Agency and Illinois Environmental Protection Agency requirements as req uired to complete the Work. 7 Contractor and sub-contractors shall provide City with copies of shipping receipts, manifests, bills of lading, or other similar evidence or supporting documentation regarding the lawful disposal of all materials and debris generated by the Work. At least ten (10) days prior to commencement of the Work, Contractor shall furnish timely notification of demolition and site restoration project to applicable Federal, State, regional, and local authorities. All waste materials shall be removed in a manner which prevents injury or damage to persons, adjoining properties and public rights-of-way. Evidence of such notice being properly issued and received by applicable parties of potentially affected adjoining l ots shall be provided to City along with the other submittals required herein. Contractor shall comply with and give notices required by laws, ordinances, rules, regulations, and lawful orders of public authorities bearing on performance of the work. DEBRIS, CHEMICAL & OTHER WASTES Contractor shall not permit the daily accumulation of debris, both exterior and interior, and the work area(s) and surrounding public alleys and rights-of- way shall at all times be kept clean and free of such accumulations as determined by the City representative. No open fire or flames shall be permitted on site. Chemical waste shall be stored in corrosion resistant containers, removed from the Project site, and disposed of not less frequently than monthly unless directed otherwise by the City representative. Disposal of chemical waste shall be in accordance with requirements of the Illinois Environmental Protection Agency (IEPA). Fueling and lubricating of vehicles and equipment shall be conducted in a manner that affords the maximum protection against spills and evaporation. Lubricants to be discarded shall be disposed of in accordance with approved procedures meeting all applicable Federal, State, and local regulations. In the event of an oil or hazardous materials spill large enough to violate Federal, State, or applicable local regulations, the City shall be notified immediately. Contractor shall be responsible for immediately cleaning up any oil or hazardous waste spills resulting from its operations in accordance with all applicable Federal and State regulations. Any costs incurred in cleaning up any such spills shall be borne solely by Contractor. Contractor is herein notified that potential hazardous waste, oils, chemicals, gases, metals, or other contaminants or substances may l ikely exists inside heating systems, heating lines, and/or utility lines. Contractor shall be responsible for properly removing and disposing of such materials, prior to building and/or site demolition work in, accordance with all applicable Federal and State regulations as incidental to the completion of the Work. SITE AND WORK AREA PROTECTION, SECURITY AND WEATHER PROTECTION Existing Conditions - Before beginning any demolition work, Contractor shall as applicable: survey the building and project site, and examine the plans and specifications to determine the extent of the work; and document and record any existing work or conditions in the presence of the City including but not limited to the condition of property, structures and other facilities adja cent to project site and building demolition. Video and/or still photographs will be acceptable as a record of existing conditions. Include in the record the elevation of the top of foundation walls, finish floor elevations, possible conflicting electrical conduits, plumbing lines, the location and extent of existing cracks and other damage and description of surface conditions that exist prior to before starting Work. 8 Contractor shall be responsible to verify and document all required outages which will be required during the course of work, and to note these outages on the record document. Contractor is responsible to protect and secure the demolition site using at minimum vinyl construction fencing sufficiently installed, secured and maintained to prevent unauthorized access to the site. During execution of the Work, Contractor is solely responsible to take necessary precautions not to disturb or damage any existing structures, landscaping, sidewalks, traffic signals, street lights, roads, trees, fencing, posts, poles, neighboring property walls, neighboring property lots, lawns, etc., or other items. Contractor shall restore any damaged items to its existing condition at the start of the project, and as directed by the City. Contractor shall provide and erect acceptable physical barriers and solid barricades, fences, signs, and other vehicular and pedestrian traffic control devices to protect the work from the public, and to protect from damage or access adjacent properties, adjacent property items, and adjacent occupants and transient persons, as required by the United City of Yorkville’s Building Code and other applicable regulations. Contractor shall be solely responsible to secure the building site, and replace and maintain any existing boarded up windows, doors, or other openings temporarily removed at the end of each work day. Until the time of substantial completion, the building shall not be left open and the site shall not be left unsecured at any time the Contractor is not on site or the Work is being completed. Contractor is solely responsible to exercise special care, procedures to install physical, and or solid barriers, barricades or fencing to secure the site and prevent unauthorized access to any excavations or holes or cellars, resulting from demolition. Protection of Personnel & Public - Contractor shall conduct Work in a safe, workmanlike manner providing suitable protection for the general public. Before, during and after the demolition work the Contractor shall continuously evaluate the condition of the structure being demolished and take immediate action to protect all personnel working in and the general public around or near the demolition site. Every excavation or area of construction on a site located five feet or less from the street or right of way line shall be enclosed with a suitable barrier to prevent the entry of unauthorized persons. Where located more than five feet from the street lot line, a barrier shall be erected, where required by the code official. All barriers shall be of adequate strength to resist wind pressure as specified by the Code Official. No area, section, or component of floors, roofs, walls, columns, pilasters, or other structural element will be allowed to be left standing without sufficient bracing, shoring, or lateral support to prevent collapse or failure while workmen remove debris or perform other work in the immediate area. Floors, roofs, walls, columns, pilasters, and other structural components that are designed and constructed to stand without lateral support or shoring, and are determined to be in stable condition, may remain standing without additional bracing, shoring, or lateral support until demolished, unless directed otherwise by City. Ensure that no elements determined to be unstable are left unsupported and place and secure bracing, shoring, or lateral supports as may be required as a result of any cutting, removal, or demolition work performed under this contract. Protecting Against Foreign Object Damage - Contractor shall install temporary barriers or barricade(s) at the Contractor's expense to control the spread debris of foreign objects which may cause potential damage to adjacent properties. Temporary barriers shall include netting or fabric 9 designed to stop the spread of debris and foreign objects. Temporary barricade shall include a fence covered with a fabric designed to stop the spread of debris and foreign objects. Anchor the temporary barricade fence and fabric to prevent displacement by winds. Remove barricade when no longer required. All street and alley side public walkways and parking spaces shall remain and be protected and repaired or replaced new if damaged during demolition activities, as directed by City. Traffic Control Signage - Prior to commencing any work, Contractor shall submit, and implement a traffic control / barricading plan as required by the City. Contractor shall notify City prior to beginning such work. Anchor barricades in a manner to prevent displacement by wind. Items to Remain in Place – Contractor shall take necessary precautions to avoid damage to existing utilities, infrastructure, vegetation, trees or other items to remain in place, to be reused, or to remain on the property, or adjacent City property, right-of-way and alleys, including paved parking spaces, sidewalks and utility appurtenances. Damaged items shall be repaired or replaced as required by the City. Coordinate the work of this section with all other work indicated. Con struct and maintain shoring, bracing, and supports as required. Ensure that structural elements are not overloaded. Increase structural supports or add new supports as may be required as a result of any cutting, removal, or demolition work performed under this contract. Do not overload structural elements. Pavements to remain as described herein and in other sections of these specifications. Provide new supports and reinforcement for existing construction weakened by demolition or removal work. Repairs, reinforcement, or structural replacement, require approval by the City Building Code Official prior to performing such work. DUST, DEBRIS AND RODENT CONTROL Contractor is solely responsible to: provide dust control during demolition and debris removal; prevent the spread of dust and debris to neighboring sites and properties; and avoid the creation of any nuisance or hazard in the surrounding area. Do not use water if it results in hazardous or objectionable conditions such as, but not limited to , ice, flooding, or pollution. Sweep pavements as often as necessary to control the spread of debris that may result in foreign object damage potential to neighboring sites and City roads, facilities and utilities, and structures. Rodent control shall be provided by Contractor. Use of commercial pesticides must be done in compliance with all regulations. City may stop the Work due to Contractor’s failure to comply with this section. Contractor will be allowed to resume the Work only after providing evidence that adequate control measures are in place. Burning - The use of fire, burning or incineration at the project site for the disposal of refuse and debris is strictly prohibited. Use Of Explosives - Use of explosives is strictly prohibited. ARCHAEOLOGICAL AND HISTORICAL RESOURCES All items having any apparent historical or archaeological interest, which are discovered in the course of any demolition, construction or other activities related to the Work, shall be carefully preserved and reported immediate ly to City for determination of appropriate actions to be taken. 10 BUILDING DEMOLITION REQUIREMENTS All work shall be in accordance with applicable United City of Yorkville Building Codes. Prior to commencing with building demolition, and as incidental t o the Work Contractor shall remove and lawfully dispose of: 1. All private interior and exterior building contents including but not limited to: equipment and furniture; shelving, appliances, HVAC equipment; water heater; electrical equipment and lighti ng fixtures; plumbing fixtures and piping; garbage; and any other contents as directed by City. 2. Any existing vegetation, landscape shrubbery around the building perimeter to enable demolition of the building. Existing trees shall be protected as directed by City. 3. All private man-made structures, such as, but not limited to: concrete slabs or asphalt pavement areas and driveways; brick, concrete paver and stone walks and stairs; wood and metal stair railings; wood decks and ramps; stones; private light poles, post lamps and exterior light fixtures; fences; or any structures or appurtenances associated with the building, except as otherwise noted in other sections herein or as directed by City. Remove all private concrete walkway entrances and concrete pad, where existing. (Exception: City sidewalks) 4. Any materials not specified above adjacent to or within building footprint, site property boundary or on the site, discovered in during the execution of the Work. With the exception of the requirements for masonry, stone and concrete basement, cellar or crawl space walls and floor below, all non-masonry building walls, including perimeter and interior walls, supports beams, columns and exposed pilings shall be removed from the site entirely, and lawfully disposed in compliance with all applicable regulations. Masonry, stone and concrete basement, cellar or crawl space floors shall be broken-up into pieces not exceeding two-feet in the longest dimension. Perimeter masonry, stone or concrete , basement, cellar or crawl space walls shall be broken-up in to pieces to a depth of at least five (5) feet below grade, as determined by City’s Building Code Official, except where said wall is attached to any existing street(s) or sidewalk(s), in which case remove masonry walls below grade but in a manner not to disturb, affect, or undermine the structural integrity of adjacent street(s), or sidewalk(s). All such perimeter masonry wall materials shall be shall be broken-up into pieces not exceeding two (2) feet in the longest dimension, and evenly spread over the bottom of the demolished basement, cellar or crawl space floor in a manner to permit drainage. MISCELLANEOUS BUILDING AND SITE DEMOLITON REQUIREMENTS Masonry - Saw cut and remove masonry so as to prevent damage to surfaces or adjacent buildings or structures to remain. Concrete - Where necessary, saw concrete along straight lines to a depth of a minimum 2 inches. Make each cut in walls perpendicular to the face and in alignment with the cut in the opposite face. Break out the remainder of the concrete provided that the broken area is concealed in the finished 11 work, and the remaining concrete is sound. At locations where the broken face cannot be concealed, grind smooth or saw cut entirely through the concrete. Structural Steel - Any existing structural steel must be dismantled at field connections and in a manner that will prevent bending or damage. Salvage and recycle structural steel, steel joists, girders, angles, plates, columns and shapes. Do not use flame-cutting torches. Transport steel joists and girders as whole units and not dismantled. Miscellaneous Metals - Contractor may salvage shop-fabricated items such as access doors and frames, steel gratings, HVAC Ducts, metal ladders, wire mesh partitions, metal railings, metal windows and similar items as whole units. Salvage light-gage and cold-formed metal framing, such as steel studs, steel trusses, metal gutters, roofing and siding, metal toilet partitions, toilet accessories and similar items. Scrap metal shall become the Contractor's property. Recycle scrap metal to the greatest extent possible as part of demolition operations. Provide separate containers to collect scrap metal and transport to a scrap metal collection or recycle facility. If it is determined by the Contractor that the building is unsafe for removal of Miscellaneous Metal prior to whole building demolition, Contractor shall include a plan for properly removing, salvaging, segregating and/or disposing of the Miscellaneous Metal in conjunction with demolition operations Carpentry - Contractor may salvage and recycle non-asbestos-contaminated lumber, millwork items, and finished boards except those that are unfit for reuse or are contaminated with asbestos. Remove windows, doors and frames and similar items as whole units, complete with trim and accessories. Window and door caulkings and glazings which contain asbestos must be properly removed by a licensed asbestos Contractor prior to demolition. Do not remove hardware attached to units, except for door closers. Brace the open end of door frames to prevent damage. If it is determined by the Contractor that the building is unsafe for removal of Carpentry items prior to whole building demolition, the Contractor shall include a plan for properly removing, salvaging, segregating and/or disposing of the Carpentry items in conjunction with demolition operations Air Conditioning Equipment – Contractor shall remove air conditioning equipment without releasing chlorofluorocarbon refrigerants and shall prevent discharge of ODS as defined by applicable laws to the atmosphere in accordance with all applicable laws. Recover all refrigerants prior to removing air conditioning equipment and dispose of in accordance all applicable laws regulating the storage and disposal of Ozone Depleting Substance (ODS). If it is determined by Contractor that the building is unsafe for removal of Air Conditioning Equipment prior to whole building demolition, then Contractor shall include a plan for properly removing, salvaging, segregating and/or disposing of the HVAC items in conjunction with demolition operations. Piping - Carefully dismantle piping that previously contained gas, gasoline, oil, or other dangerous fluids, with precautions taken to prevent injury to persons and property. Store piping outdoors until all fumes and residues are removed. DISPOSITION OF MATERIALS Title to Materials - All building contents, materials and equipment removed and not reused, including items allowed to be salvaged by the Contractor in related 12 Sections, shall become the property of the Contractor and shall be removed from City property. Title to materials resulting from demolition, and materials and equipment to be removed, is vested in Contractor upon approval by City, of Contractor's demolition and removal procedures, and authorization to proceed by City to begin demolition. City will not be responsible for the condition or loss of, or damage to, such property after contract award. Materials and equipment shall not be viewed by prospective purchasers or sold on the site. Roofing – As applicable removed roofing materials shall be segregated and lawfully transported and disposed in compliance with all applicable regulations. Reuse of Materials and Equipment – Except as specified elsewhere, no specific materials and equipment have been identified to be reused and may be removed at the discretion of the contractor. Salvaged Materials and Equipment - Except where elsewhere specified, no specific building or site materials or equipment have been identified that are to r emain as the property of City. Unsalvageable Material - Concrete, masonry, and other noncombustible material, except stone, masonry or concrete permitted to remain in place, shall be removed from the site for recycling, or may be re-used if meets the backfill requirements, and shall not be disposed of in the disposal area or fill area. The fill in the disposal area must remain below elevation and after disposal is completed, the disposal area shall be uniformly graded to drain. Dispose of combustible material off the site. Disposal Of Removed Materials - Debris, rubbish, scrap, and other non-salvageable materials resulting from removal operations shall be disposed in compliance with all applicable Federal, State, and local regulations as contractually specified off the Site. Removed materials shall not be stored on the project site. No un-crushed or un-recycled material (brick, masonry, rock, asphalt, large stones, etc.) may be disposed of at the site, or used as a base for backfill, unless such material fulfills the requirements for “backfill” per these specifications. BACKFILL OF OPEN AREAS All below grade open areas of basement, cellar or crawl spaces shall be backfilled using clean compacted clay fill, pit -run gravel, crushed rock or other gravel having reasonably even gradation from coarse to fine as approved by the City Building Code Official. The maximum size shall be less than three (3) inches. Backfill shall be placed to achieve ninety percent (90%) optimum density by method approved by City. SITE RESTORATION - Disturbed areas shall be final graded, top dressed using up to two (2) inches of topsoil, seeded and covered with mulch respectively in ac cordance with Section 211, Section 250 (Class 1 Lawn Mixture) and Section 251 (251.03 Mulching Seeded Areas, Method 2) of IDOT Standard Specification for Road & Bridges Construction as amended to date, and as approved by City’s Representative. Final grading may be completed by use of machine and/or by hand raking, York rake, Harley rake, or other similar landscape rakes, including skid steer attachment(s) to accomplish evenly graded, smooth grades free of loose stone and debris. Piles, depressions and tracks made by heavy machinery used to compact the loam/top cover material shall be leveled. Topsoil cover shall be evenly graded. 13 Billing/Invoicing: All billing and invoicing should be done at the completion of the project. After receipt of a correct invoice, payments shall be due and owing by the City in accordance with the terms and provisions of the Local Government Prompt Payment Act, Illinois Compiled Statutes, Ch. 50, Sec. 505, et. seq.; If, in the opinion of the City, the Contractor has not or is not satisfactorily perfor min g the work covered by this specification, and within three (3) business days of receipt of a written demand from the City, for p e rfo r m anc e , has not cured a n y defect in performance specifically itemized in such demand, the City may, at its option: a) Withhold payment. b) Consider all or any part of this contract breached and terminate the contractor, or c) May hire another contractor to cure any defects in performance or complete all work covered by this specification for the remaining term of this contract. d ) Any demand for performance shall be specifically delivered to contractor by personal delivery, certified or registered mail. The City will make periodic inspections and follow up as needed with the contractor to discuss any issues, etc. Disposal of Material: Contractor shall legally dispose of all waste material generated from the project at a dump site compliant with Local, State and Federal regulations. Contractor shall provide a report of the amount in cubic yards of material disposed and where the material was disposed. The contractor will be required to provide & sign a disposal certificate acknowledgement form. In addition, Contractor shall reclaim refrigerant per EPA guidelines- documentation of this must be turned in at end of job. Prevailing wage Law: This project is subject to the Illinois Prevailing Wage Act. Conditions: The Contractor is responsible for being familiar with all conditions of this project and delivery location. Failure to make such investigation and preparations shall not excuse the Contractor from performance of the duties and obligations imposed under the terms of this contract. Traffic Control: The Bidder will be responsible for maintenance of traffic during the Project. If necessary, the Bidder must use flag men, traffic cones and advance warning signs to assist with traffic flow and comply with the State of Illinois Traffic Control Manual. Debris: The Bidder shall clean and maintain all work areas at all times. Effective dust control by use of spray systems or other means shall be maintained at all times. Protection of Property and Utilities: All reasonable precautions will be taken to protect public and private property such as pavements, sidewalks, lawns, fences, bushes, trees, shrubs, catch basins, manholes, drains, utilities, buildings and other property from undue damage. If the Director of Public Works determines that the Contractor has damaged or destroyed property, it shall be repaired or replaced to the satisfaction of the Director at the Contractor’s expense. 14 If Applicable, the Contractor shall have full responsibility for locating all underground facilities in work areas, whether shown or not shown on the Drawings, and contacting JULIE for coordination of the work with the owners of such underground facilities during construction, for the safety and protection thereof, and repairing any damage thereto resulting from the Project; the cost of which shall be included in the Contract Unit Prices for the items specified. Rules, regulations, and codes governing the respective utilities which may be encountered shall be observed in executing all work Accident Reporting: All accidents occurring on the job which damage public or private property result in injuries to workers or other persons, or damage to utilities shall be promptly reported to the City’s Police and to the Public Works Department. The person or company submitting the bid shall at all times observe and conform to all laws, ordinances, and regulations of the Federal, State, and City which may in any manner affect the bid. 15 Instructions to Bidders 1. Receipt of Bid: July 12, 2018; 10:00 A.M. 2. Basis of Bid: Sealed bids will be received until the above noted time and date. 3. Project Description: Building Demolition and Site Restoration at 111 W. Madison Street Yorkville, IL 60560 4. Preparation and Submission of Bids: A. Each bid shall be submitted on the exact form furnished. All blank spaces for bid prices, unit costs and alternates must be filled in using both words and figures if indicated. In case of any discrepancy in the amount bid, the prices expressed in written words shall govern. B. Each Bidder must complete, execute and submit with its bid a certifications regarding public contracting. C. Each Bidder must submit a complete bid package, including the following items: i. Signed Contract ii. Bid Certifications iii. Bid Sheet iv. References v. Subcontractors List. vi. Bid Guarantee in the amount of 10% of the total of project if over $40,000.00. D. One (1) paper copy of the bid and one electronic version of the bid on a flash drive in a *.pdf (Adobe Acrobat) version shall be submitted in a sealed envelope on or before the time stated and shall bear the name of the individual, firm, or corporation submitting the Bid and the Bid Name - “Building Demolition and Site Restoration at 111 W. Madison Street Yorkville, IL 60560”. E. Bidders may attach separate sheets to the bid for the purpose of explanation, exception, alternate bid and to cover unit prices, if needed. F. Bidders may withdraw their bid either personally or by written request at any time before the hour set for the bid opening, and may resubmit it. No bid may be withdrawn or modified after the bid opening except where the award of contract has been delayed for a period of more than ninety (90) days. G. In submitting this bid, the bidder further declares that the only person or party interested in the bid as principals are those named herein; and that the bid is made without collusion with any other person, firm or corporation. H. The Bidder further declares that he has carefully examined this entire Bid Package, and he has familiarized himself with all of the local conditions affecting the Project and the detailed requirements of this work and understands that in making the bid he waives all rights to plead a misunderstanding regarding same. I. The Bidder further agrees that if the City decides to extend or shorten the completion period, or otherwise alters it by extras or deductions, including elimination of one or more of the items, as provided in the specifications, the Bidder will perform the work as altered, increased or decreased. J. The Bidder further agrees that the City representative may at any time during the progress of the Project covered by this Contract, order other work or materials incidental 16 thereto and that all such work and materials as do not appear in the bid or contract as a specific item covered by a lump sum price, and which are not included under the bid price for other items in the Contract, shall be performed as extra work. K. The Bidder further agrees to execute all documents within this Bid Package, for this work and present all of these documents to the City. L. The Bidder further agrees to execute all documents within this Bid Package, obtain a Certificate of Insurance for this work and present all of these documents within fifteen (15) days after the receipt of the Notice of Award. M. The Bidder further agrees to begin work not later than ten (10) days after receipt of the Notice to Proceed, unless otherwise provided, and to execute the work in such a manner and with sufficient materials, equipment and labor as will insure its completion within the time limit specified within the bid, it being understood and agreed that the completion within the time limit is an essential part of the contract. N. By submitting a bid, the Bidder understands and agrees that, if his bid is accepted, and he fails to enter into a contract forthwith, he shall be liable to the City for any damages the City may thereby suffer. O. No bid will be considered unless the party offering it shall furnish evidence satisfactory to the City that he has necessary facilities, ability and pecuniary resources to fulfill the conditions of the Contract. 5. Additional Information Request: Questions regarding this Request for Bid or requests for clarifications of the specifications on the Invitation to Bid can be emailed to Steve Raasch, Facilities Manager at SRaasch@yorkville.il.us by the end of business on July 6, 2018. Answers will be provided in writing to all potential Bidders who the City has notice of their intent to submit a bid; No oral comments will be made to any Bidder as to the meaning of the Request for Bid and Specifications or other contract documents. Bidders will not be relieved of obligations due to failure to examine or receive documents, visit the site or become familiar with conditions or facts of which the Bidder should have been aware of and the City will reject all claims related thereto. Information (other than in the form of a written Addendum issued by the City) from any officer, agent, or employee of the City or any other person shall not affect the risks or obligations assumed by the Bidder or relieve him from fulfilling any of the conditi ons and obligations set forth in the bid and other contract documents. Before the bids are opened, all modification or additions to the bid documents will be made in the form of a written Addendum issued by the City. Any Addendum issued will be posted on the City’s website. In the event of conflict with the original contract documents, addenda shall govern all other contract documents to the extent specified. Subsequent addenda shall govern over prior addenda only to the extent specified. The Bidder shall be required to acknowledge receipt of the formal Addendum by signing the Addendum and including it with the bid quotation. Failure of a Bidder to include a signed formal Addendum in its bid shall deem its bid non-responsive: provided, however that the City may waive this requirement if it in its best interest. 17 6. Conditions: A. The City is exempt from Federal excise tax and the Illinois Retailer's Occupation Tax. This bid shall not include any amounts of money for these taxes. B. The City shall reserve the right to add or to deduct from the base bid and/or alternate bid any item at the prices indicated in itemization of the bid. C. All bids shall be good for ninety (90) days from the date of the bid opening. 7. Award of Bid: The United City of Yorkville reserves the right to reject any or all bids and to waive any informality or technical error and to accept any bid deemed most favorable to the interests of the United City of Yorkville. A. The items of work not specifically mentioned in the Schedule which are necessary and required to complete the work intended shall be done incidental to and as part of the items of work. No additional payment will be made for such incidental work. The Bidder shall be responsible for identifying all costs to complete the project on time and in order to create a functional and operational system in accordance with the Plans and Specifications. B. In addition to price, the City may consider:  Ability, capacity and skill to fulfill the contract as specified.  Ability to supply the commodities, provide the services or complete the construction promptly, or within the time specified, without delay or interference.  Character, integrity, reputation, judgment, experience and efficiency.  Quality of performance on previous contracts.  Previous and existing compliance with laws and ordinances relating to the contract.  Sufficiency of financial resources.  Quality, availability and adaptability of the commodities, services or construction, in relation to the City’s requirements.  Ability to provide future maintenance and service under the contract.  Number and scope of conditions attached to the bid.  Record of payments for taxes, licenses or other monies due the City . 8. Rejection of Bids: A. The City reserves the right to cancel invitations for bids or requests for bids without penalty when it is in the best interest of the City. Notice of cancellation shall be sent to all individuals or entities solicited. B. The City reserves the right to reject any or all bids, to waive any minor informality or irregularity in any bid, to negotiate changes and/or modifications with the lowest responsible bidder and to make award to the response deemed to be the most advantageous to the City. Any bid not conforming to the specifications or requirements set forth by the City in the bid request may be rejected. C. Bids may also be rejected if they are made by a bidder that is deemed un- responsible due to a lack of qualifications, capacity, skill, character, experience, reliability, financial stability or quality of services, supplies, materials, equipment or labor. 9. Equal Opportunity: The Bidder will not discriminate against any employee or applicant for employment because of race, color, religion, sex, ancestry, national origin, place of birth, age or handicap unrelated to bona fide occupational qualifications. 18 10. Non-Discrimination: The Bidder, its employees and subcontractors, agrees not to commit unlawful discrimination and agrees to comply with applicable provisions of the Illinois Human Rights Act, the U.S. Civil Rights Act and Section 504 of the Federal Rehabilitation Act, and rules applicable to each. 11. Execution of Documents: The Bidder, in signing his Bid on the whole or on any portion of the work, shall conform to the following requirements: Bids signed by an individual other than the individual represented in the Bid documents shall have attached thereto a power of attorney evidencing authority to sign the Bid in the name of the person for whom it is signed. Bids which are signed for a partnership shall be signed by all of the partners or b y an attorney-in-fact. If signed by an attorney-in-fact, there shall be attached to the Bid a power of attorney evidencing authority to sign the bid, executed by the partners. Bids which are signed for a corporation shall have the correct corporate name thereof and the signature of the President or other authorized officer of the corporation manually written below the corporate name. If such Bid is manually signed by an official other than the President of the Corporation, a certified copy of a resolution of the board of directors evidencing the authority of such official to sign the Bid should be attached to it. Such Bid shall also bear the attesting signature of the Secretary of the corporation. 12. Independent Contractor: There is no employee/employer relationship between the Contractor and the City. Contractor is an independent contractor and not the City’s employee for all purposes, including, but not limited to, the application of the Fair Labors Standards Act minimum wage and overtime payments, Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the Worker’s Compensation Act (820 ILCS 305/1, et seq.). The City will not (i) provide any form of insurance coverage, including but not limited to health, worker’s compensation, professional liability insurance, or other employee benefits, or (ii) deduct any taxes or related items from the monies paid to Contractor. The performance of the services described herein shall not be construed as creating any joint employment relationship between the Contractor and the City, and the City is not and will not be liable for any obligations incurred by the Contractor, including but not limited to unpaid minimum wages and/or overtime premiums, nor does there exist an agency relationship or partnership between the City and the Contractor. 13. Approval and Use of Subcontractors: The Contractor shall perform the Services with its own personnel and under the management, supervision, and control of its own organization unless otherwise approved by the City in writing. All subcontractors and subcontracts used by the Contractor shall be included on the Subcontractor’s form in the Bid Document be acceptable to, and approved in advance by the City. The City’s approval of any subcontractor or subcontract shall not relieve the Contractor of full responsibility and liability for the provision, performance, and completion of the Work in full compliance with, and as required by or pursuant to, this Contract. If the Contractor 19 chooses to use subcontractors to perform any of the Work, the Work performed under any subcontract shall be subject to all of the provisions of this Contract in the same manner as if performed by employees of the Contractor. Every reference in this Contract to “Contractor” shall be deemed to also apply to all subcontractors of the Contractor. Every subcontract entered into by the Contractor to provide the Work or any part thereof shall include a provision binding the subcontractor to all provisions of this Contract. If an y personnel or subcontractor fail to perform the part of the Work undertaken by it in a manner satisfactory to the City, the Contractor shall immediately upon notice from the City remove and replace such personnel or subcontractor. The City shall have no claim for damages, for compensation in excess of the contract price, or for a delay or extension of the contract time as a result of any such removal or replacement. 14. Assignment: Neither the City nor the Contractor shall assign or transfer any rights or obligations under this Agreement without the prior written consent of the other party. 15. Governing Law: The Contract and the rights of the City and Bidder under the Contract shall be interpreted according to the laws of the State of Illinois. Venue for any action related to the Contract will be in the Circuit Court of Kendall County, Illinois. 16. Changes in Law: Unless otherwise explicitly provided in the Contract, any reference to laws shall include such laws as they ma y be amended or modified from time to time. 17. Time: The Contract Time is of the essence of this Contract. Except where otherwise stated, references in the Contract to days shall be construed to refer to calendar days. 20 GENERAL CONDITONS This entire bid package and following sections apply to all bids requested and accepted by the City and become a part of the contract unless otherwise specified. Persons submitting bids or their authorized representatives are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting bids. The City assumes that submission of a bid means that the person submitting the bid has become familiar with all conditions and intends to comply with them unless noted otherwise. 1. Definitions: The Term “City” whenever used in the contract documents shall be construed to mean the United City of Yorkville. The United City of Yorkville, the Community Development Department, and the Director of Community Development shall also be known herein, respectively, as the City, the Department, and the Director. 2. Conditions: The Bidder is responsible for being familiar with all conditions, instructions, and documents governing this Project and bid. Failure to make such investigation and preparations shall not excuse the Contractor from performance of the duties and obligations imposed under the terms of the contract. 3. Bid Bond: If the bidder’s bid for this project exceeds forty thousand dollars ($40,000.00), bids shall be secured by a certified check, bank draft, satisfactory bid bond or approved letter of credit in the amount of ten percent (10%) of the total amount of the complete project. Bid security shall be submitted with the bid. 4. Performance Bond: If the bidder’s bid for the project is equal to or greater than $5,000 then the following bonds shall be delivered to the City and shall become binding with the acceptance of the bid: Performance bond satisfactory to the City, executed by Surety Company authorized to do business in the state or otherwise secured in a manner satisfactory to the City, in an amount equal to 110% of the complete project. The surety on the bond shall be a company that is licensed by the Department of Insurance authorizing it to execute surety bonds and the company shall have a financial strength rating of at least A- as rated by A.M. Best Company, Inc., Moody’s Investors Service, Standard & Poor’s Corporation, or a similar rating agency. Upon receipt of the performance bond, the City will return the bid bond to the bidder. 5. Insurance Requirements: T he successful Bidder shall comply with the City’s insurance requirements attached hereto as Exhibit A. 6. Force Majeure: Whenever a period of time is provided for in this Agreement for the Contractor or the City to do or perform any act or obligation, neither party shall be liable for any delays or inability to perform if such delay is due to a cause beyond its control and without its fault or negligence including, without limitation: a) Acts of nature; b) Acts or failure to act on the part of any governmental authority other than the City or 21 Contractor, including, but not limited to, enactment of laws, rules, regulations, codes or ordinances subsequent to the date of this Agreement; c) Acts or war; d) Acts of civil or military authority; e) Embargoes; f) Work stoppages, strikes, lockouts, or labor disputes; g) Public disorders, civil violence, or disobedience; h) Riots, blockades, sabotage, insurrection, or rebellion; i) Epidemics or pandemics; j) Terrorist acts; k) Fires or explosions; l) Nuclear accidents; m) Earthquakes, floods, hurricanes, tornadoes, or other similar calamities; n) Major environmental disturbances; or o) Vandalism. If a delay is caused by any of the force majeure circumstances set forth above, the time period shall be extended for only the actual amount of time said party is so delayed. Further, either party claiming a delay due to an event of force majeure shall give the other party written notice of such event within three (3) business days of its occurrence or it shall be deemed to be waived. 7. Liquidated Damages: Time is of the essence to the contract. Should the Contractor fail to complete the work within the specified time stipulated in the contract or within such extended time as may have been allowed, the Contractor shall be liable and shall pay to the City the amount shown in the following schedule of deductions, not as a penalty but as liquidated damages, for each hour of overrun in the contract time or such extended time as may have been allowed. The liquidated damages for failure to complete the contract on time are approximate, due to the impracticality of calculating and proving actual delay costs. This schedule of deductions establishes the cost of delay to account for administration, engineering, inspection, and supervision during periods of extended and delayed performance. The costs of delay represented by this schedule are understood to be a fair and reasonable estimate of the costs that will be borne by the City during extended and delayed performance by the Contractor of the work. The liquidated damage amount specified will accrue and be assessed not until final completion of the total physical work of the contract even though the work may be substantially complete. The City will deduct these liquidated damages from any monies due or to become due to the Contractor from the City. Deduction for Each Day of Overrun in Contract Time: $250.00 per day. 8. Compliance with Laws and Regulations: In connection with the performance of the work, the Contractor shall comply with all statutes, laws, regulation s, and orders of federal, state, county, or municipal authorities which shall impose any obligation or duty upon the Contractor. 9. Contract Term: The contract will begin upon a full executed Agreement and approval of the City Council and expire no later than sixty (60) days following the completion of the installation. Demolition shall be completed no later than 30 days upon contractor’s receipt of the formal Notice to Proceed. 10. Driver’s License: Before commencing work, the Contractor shall provide a copy of valid driver’s license for each employee operating equipment in the City. Drivers shall possess a Commercial Driver’s License with appropriate endorsements if operating equipment that requires such a license. 22 11. Change Orders: After a contract is awarded pursuant to the competitive bid procedures specified herein, additional purchases or modifications may be made under the contract, or the terms of the contract may be extended, without rebidding the materials, supplies, services or equipment involved, provided that the change order: a. Is approved by the City Council when the change order is an increase or decrease of more than $10,000 or the time of completion by more than 30 days. b. Is approved by the by the City Administrator, or his/her designee for change orders that are not greater than ten thousand dollars ($10,000.00). 12. Construction Contracts: a. The Bidder must comply with all applicable laws prerequisite to doing business in the state. b. The Bidder must have a valid Federal Employer Tax Identification Number or Tax Identification Number (for individuals). c. The Bidder must provide a Statement of Compliance with provisions of the State and Federal Equal Opportunity Employer requirements. 13. Termination: The City shall have the right at any time and for any reason (without any penalty) to terminate, in whole or in part, this Contract, provided that the City shall provide Contractor at least ten (10) days’ prior written notice of such termination whereupon this Agreement shall automatically terminate immediately after the 11 th day. a. When this contract, or any portion hereof, is terminated or cancelled by the City, and the Contractor released before all items of work included in this contract have been completed, payment may be made be prorated as a percentage of completion of the actual work at contract unit prices, and no claims for loss of anticipated profits or other damages will be made and are hereby waived. b. Termination of a contract, as stated above will not relieve the Contractor or his/her surety of the responsibility of replacing defective work or materials. 14. Additional Items: The City and Contractor further agree that a. Prevailing Wage Some or all of the work herein may be subject to the provisions of Prevailing Wage Act, 820 ILCS 130/0.01 et.seq., providing for the payment of prevailing rate wages to all laborers, workmen and mechanics engaged on work. The Contractor agrees that, prior to making any payments to its own laborers, workers, or mechanics or to any subcontractor it will determine whether it must legally pay wages in accordance with the Prevailing Wage Act, and if so legally required, pay the then-current prevailing rate of wage as determined by the Illinois Department of Labor and posted at: http//www.state.il.us/agency/idol/. The City may at any time inquire of the Contractor as to rates of wages being paid employees of the Contractor, and any subcontractor or material men, whereupon such information shall be promptly provided by the Contractor. The Contractor shall indemnify the City for any and all violations of the prevailing wage laws and any rules and regulations now and hereafter issued pursuant to said laws. 23 The Contractor shall insert into each subcontract and into the project specifications for each subcontract a written stipulation requiring all laborers, workers and mechanics performing work under the contract to comply with the Prevailing Wage Act and to require each subcontractor to insert into each lower- tiered contract and into the project specification for each lower tiered subcontract a similar stipulation. b. Sexual Harassment: During the entire term of the contract, Contractor shall have in full force and effect a written Sexual Harassment Policy, which complies with the Illinois Human Rights Act (775- ILCS 5/1-101 et.seq.) including at least the following: 1) a statement on the illegality of sexual harassment; 2) the definition of sexual harassment under Illinois Law; 3) a description of sexual harassment, utilizing examples; 4) an internal complaint process, including penalties; 5) the legal recourse, investigative and complaint process available through the Illinois Department of Human Rights (“Department”) and the Illinois Human Rights Commission (“Commission”); 6) directions on how to contact the Department and the Commission; and 7) protection against retaliation as provided by Section 6-101 of the Act. c. Drug Free Workplace: In compliance with Illinois law, The Contractor certifies and agrees that it will provide a drug free workplace by: 1) Publishing a Statement: 2) Notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance, including cannabis, is prohibited in the Contractor’s workplace. 3) Specifying the actions that will be taken against employees for violations of such prohibition. 4) Notifying the employee that, as a condition of employment on such Contract, the employee will: 5) Abide by the terms of the statement; and 6) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction. 7) Establishing a drug free awareness program to inform employees about: 8) The dangers of drug abuse in the workplace; 9) The Contractor’s policy for maintaining a drug free workplace; 10) Available counseling, rehabilitation, or assistance programs; and 11) Penalties imposed for drug violations. 12) Providing a copy of the Statement required by subsection (a) to each employee engaged in the performance of the Contract and to post the Statement in a prominent place in the workplace. 13) Notifying the contracting agency within ten (10) days after receiving notice of any violations as listed above. 14) Imposing a sanction on or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program, by any employee who is so convicted, as required by Section 5 of the Drug Free Workplace Act. 15) Assisting employees in selecting a course of action in the event drug counseling, treatment, and rehabilitation are required and indicating that a trained referral team is in place. 24 16) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. 17) The Contractor will be required to sign a Drug Free Workplace Certification. d. Substance Abuse Prevention on Public Works Projects: Before a contractor or subcontractor commences work on a public works project as defined in 820 ILCS 130/2, the contractor or subcontractor shall have in place a written program which meets or exceeds the program requirements in the Substance Abuse Prevention on Public Works Projects Act, to be filed with the public body engaged in the construction of the public works and made available to the general public, for the prevention of substance abuse among its employees. The testing must be performed by a laboratory that is certified for Federal Workplace Drug Testing Programs by the Substance Abuse and Mental Health Service Administration of the U.S. Department of Health and Human Services. At a minimum, the program shall include all of the following: 1) A minimum requirement of a 9 panel urine drug test plus a test for alcohol. Testing an employee's blood may only be used for post-accident testing; however, blood testing is not mandatory for the employer where a urine test is sufficient. 2) A prohibition against the actions or conditions specified in 820 ILCS 265/10. 3) A requirement that employees performing the work on a public works project submit to pre-hire, random, reasonable suspicion, and post-accident drug and alcohol testing. Testing of an employee before commencing work on a public works project is not required if the employee has been participating in a random testing program during the 90 days preceding the date on which the employee commenced work on the public works project. 4) A procedure for notifying an employee who violates 820 ILCS 265/10, who tests positive for the presence of a drug in his or her system, or who refuses to submit to drug or alcohol testing as required under the program that the employee may not perform work on a public works project until the employee meets the conditions specified in subdivisions (2)(A) and (2)(B) of 820 ILCS 265/20. e. Non-Collusion: The Contractor represents that it is not barred from bidding for this contract as a result of a violation of 720 ILCS 5/33E concerning bid rigging, rotating, kickbacks, bribery and interference with public contracts. The Contractor will be required to sign the Non-Collusion Certification. f. Compliance with Laws and Regulations: In connection with the performance of the work, the Contractor shall comply with all statutes, laws, regulations, and orders of federal, state, county, or municipal authorities which shall impose any obligation or duty upon the Contractor. 25 REFERENCES UNITED CITY OF YORKVILLE General Information, list below current business references for whom you have performed work similar t o that required by this bid. Business: _______________________________________________________ Address: ________________________________________________________ City, State, Zip Code:__________________________________________ Telephone Number: _______________________________________________ Contact Person: _________________________________________________ Dates of Service: _______________________________________________ Business: _______________________________________________________ Address: ________________________________________________________ City, State, Zip Code: __________________________________________ Telephone Number: _______________________________________________ Contact Person: _________________________________________________ Dates of Service: _______________________________________________ Business: _______________________________________________________ Address: ________________________________________________________ City, State, Zip Code: __________________________________________ Telephone Number: _______________________________________________ Contact Person: _________________________________________________ Dates of Service: _______________________________________________ If additional sheets are needed, please make copies. 26 SUBCONTRACTORS UNITED CITY OF YORKVILLE Provide the name, contact information, and value of work for each and every subcontractor which will be employed on this project. Subcontractor No. 1: _______________________________________________ Address: ________________________________________________________ City, State, Zip Code:______________________________________________ Telephone Number: _______________________________________________ Value of Work Subcontracted: _______________________________________ Nature of Work Subcontracted: _______________________________________ Subcontractor No. 2: _______________________________________________ Address: ________________________________________________________ City, State, Zip Code:______________________________________________ Telephone Number: _______________________________________________ Value of Work Subcontracted: _______________________________________ Nature of Work Subcontracted: _______________________________________ Subcontractor No. 3: _______________________________________________ Address: ________________________________________________________ City, State, Zip Code:______________________________________________ Telephone Number: _______________________________________________ Value of Work Subcontracted: _______________________________________ Nature of Work Subcontracted: _______________________________________ 27 Bid Proposal Sheet The prices stated in this bid are guaranteed for 90 days from the date of hereof and if awarded within that period, we agree to complete the work covered by this Bid at said prices. Division 1 $ _______________________ General Requirements Division 2 $ _______________________ Site Construction Division 11 $________________________ Equipment $________________________ Overhead & Profit $________________________ Bonds & Insurance (Bid Bond: Y/N, Performance Bond: Y/N) Total Bid $___________________________ Bid Proposal Sheet 28 The undersigned understands that there may be changes, omissions, or modification in the work, and that appropriate adjustments will be made to the Contract price in accordance with the Contract Documents. The undersigned understands that the City reserves the right to accept or reject any or all bids, and to waive all formalities, any irregularities, and accept the Bid deemed to be in the Owner's best interest. I hereby certify that the item(s) proposed is/are in accordance with the specifications as noted and that the prices quoted are not subject to change; and that the Person submitting the bid is not barred by law from submitting a bid to the City for the project contemplated herein because of a conviction for prior violations of either Illinois Compiled Statutes, 720 ILCS 5/33E-3 (Proposal Rigging) or b720 ILCS 5/33-4 (Proposal Rotating); and that The Person submitting the bid is not delinquent in payment of any taxes to the Illinois Department of Revenue in accordance with 65 ILCS 5/11-42.1; and that The Person submitting the bid provides a drug free workplace pursuant to 30 ILCS 580/1, et seq., and that The Person submitting the bid certifies they have a substance-abuse program and provide drug testing in accordance with 820 ILCS 130/11G, Public Act 095-0635; and that The Person submitting the bid is in compliance with the Illinois Human Rights Act 775 ILCS 5/1.101 et seq. including establishment and maintenance of sexual harassment policies and program. _____________________________________ ______________________________ Firm Name Signed Name and Title ________________________________________ ______________________________ Street Address Print Name and Title ________________________________________ ______________________________ City State Zip E-mail Address ________________________________________ ______________________________ Phone Number Fax Number ________________________________________ Date 29 UNITED CITY OF YORKVILLE 800 Game Farm Road YORKVILLE, ILLINOIS 60560 CONTRACT THIS CONTRACT made this _____ day of ______________, 2018, by and between the United City of Yorkville, an Illinois municipal corporation hereinafter called the “Owner” and _________________________________________ located at _________________________ hereinafter called the “Contractor”. WITNESSETH: WHEREAS, the Owner has heretofore solicited Bids for all labor and materials necessary to complete the work specified in this bid package; WHEREAS, the Owner has found that the Contractor is the lowest responsible person submitting the bid for said work and has awarded the Contractor this contract for said work. NOW, THEREFORE, for and in consideration of their mutual promises and agreements, the parties hereto do hereby agree as follows: 1. The Contractor agrees to furnish all materials, supplies, tools, equipment, labor and other services necessary to commence and complete the demolition of the building at 111 W. Madison Street and the subsequent site restoration, in accordance with the conditions and prices stated in the Request for Bid, Instructions to Persons submitting bids – General Conditions, Special Conditions, Insurance Requirements, Specifications and Plans, Bid, and Detail Exception Sheet all of which are made a part hereof and herein called the “Contract Documents”. 2. The Owner will pay the Contractor in the amounts, manner and at times as set forth in the Contract Documents. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Contract as of the day and year first above written: UNITED CITY OF YORKVILLE By: _________________________________ CONTRACTOR: By: __________________________________ Signature __________________________________ Print Name and Title 30 DETAIL EXCEPTION SHEET Any exception must be clearly noted on this sheet. Failure to do so may be reason for rejection of the bid. It is not our intention to prohibit any potential bidder from bidding by virtue of the specifications, but to describe the material(s) and service(s) actually required. The city reserves the right to accept or reject any or all exceptions. Bidder’s exceptions are: ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Exhibit A UNITED CITY OF YORKVILLE, ILLINOIS INSURANCE REQUIREMENTS Contractor shall procure and maintain, for the duration of the contract, insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors. 1. MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as: A. Insurance Services Office Commercial General Liability Occurrence Form CG 0001 with the City named as additional insured; on a form at least as broad as the endorsement in paragraph 10 including ISO Additional Insur ed Endorsement CG 2026, CG 2010. B. Owners and Contractors Protective Liability (OCP) policy is required with the City as insured (for contracts with subcontractors and projects that are inherently dangerous). C. Insurance Service Office Business Auto Liability Coverage Form Number CA 0001, Symbol 01 "Any Auto." D. Workers' Compensation as required by the Worker's Compensation Act of the State of Illinois and Employers' Liability insurance. E. Builder Risk Property Coverage with City as loss payee. 2. MINIMUM LIMITS OF INSURANCE Contractor shall maintain limits no less than if required under above scope: A. Commercial General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury, and property damage. The general aggregate shall be twice the required occurrence limit. Minimum General Aggregate shall be no less than $2,000,000 or a project/contract specific aggregate of $1,000,000. B. Owners and Contractors Protective Liability (OCP): $1,000,000 combined single limit per occurrence for bodily injury and property damage. C. Businesses Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. D. Workers' Compensation and Employers' Liability: Workers' Compensation coverage with statutory limits and Employers' Liability limits of $1,000,000 per accident. E. Builder's Risk shall insure against "All Risk" of physical damage, including water damage (flood and hydrostatic pressure not excluded), on a completed value, replacement cost basis. (Protection against loss of materials during construction, renovation, or repair of a structure.) F. Umbrella Excess Insurance: $3,000,000. “Following form” of the underlying and excess policies including listing the City as an additional insured. 3. DEDUCTIBLES AND SELF-INSURED RETENTIONS Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officials, agents, employees, and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigation, claim administration, and defense expenses. 4. OTHER INSURANCE PROVISIONS The policies are to contain, or be endorsed to contain, the following provisions: A. General Liability and Automobile Liability Coverages 1. The City, its officials, agents, employees, and volunteers are to be covered as additional insured’s as respects: liability arising out of the Contractor's work, including activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, leased, or used by the Contractor; or automobiles owned, leased, hired, or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officials, agents, employees, and volunteers. 2. The Contractor's insurance coverage shall be primary as respects the City, its officials, agents, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officials, agents, employees, and volunteers shall be excess of Contractor's insurance and shall not contribute with it. Exhibit A 3. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officials, agents, employees, and volunteers. 4. The Contractor's insurance shall contain a Severability of Interests/Cross Liability clause or language st ating that Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5. If any commercial general liability insurance is being provided under an excess or umbrella liability policy that does not "follow form," then the Contractor shall be required to name the City, its officials, agents, employees, and volunteers as additional insured’s. 6. All general liability coverages shall be provided on an occurrence policy form. Claims-made general liability policies will not be accepted. B. All Coverages Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage, or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 5. ACCEPTABILITY OF INSURERS Insurance is to be placed with insurers with a Best's rating of no less than A-, VII, and licensed to do business in the State of Illinois. 6. VERIFICATION OF COVERAGE Contractor shall furnish the City with certificates of insurance naming the City, its officials, agents, employees, and volunteers as additional insureds, and with original endorsements affecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insu rer to bind coverage on its behalf. The certificates and endorsements are to be received and approved by the City before any work commences. Other additional insured endorsements may be utilized, if they provide a scope of coverage at least as broad as the coverage stated in paragraph 10, such as ISO Additional Insured Endorsements CG 2026 or CG 2010. The City reserves the right to request full certified copies of the insurance policies and endorsements. 7. SUBCONTRACTORS Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 8. ASSUMPTION OF LIABILITY The contractor assumes liability for all injury to or death of any person or persons including employees of the contractor, any subcontractor, any supplier, or any other person and assumes liability for all damage to property sustained by any person or persons occasioned by or in any way arising out of any work performed pursuant to this agreement. 9. INDEMNITY/HOLD HARMLESS PROVISION To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify, and hold harmless the City, its officials, agents, and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, cost, and expenses, which may in anywise accrue against the City, its officials, agents, and employees, arising in whole or in part or in consequence of the performance of this work by the Contractor, its employees, or subcontractors, or which may anywise result therefore, except that arising out of the sole legal cause of the City, its agents, or employees, the Contractor shall, at its own expense, appear, defend, and pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections therewith, and, if any judgment shall be rendered against the City, its officials, agents, and employees, in any such action, the Contractor shall, at its own expense, satisfy and discharge the same. Contractor expressly understands and agrees that any performance bond or insurance policies required by this contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keep, and save harmless and defend the City, its officials, agents, and employees as herein provided. 10. ADDITIONAL INSURED ENDORSEMENT The "WHO IS AN INSURED" section of the policy/coverage document shall be amended to include as an insured, the City, but only with respect to liability arising out of your work. For purpose of this endorsement, "arising out of your work" sha ll mean: (1) Liability the Additional Insured may incur resulting from the actio ns of a contractor it hires, (2) Liability the Additional Insured may incur for negligence in the supervision of the Named Insured Contractors work, (3) Liability the Additional Insured may incur for failure to maintain safe worksite conditions, and (4) Liability the Additional Insured may incur due to joint negligence of the Named Insured Contractor and the Additional Insured. United City of Yorkville ADDENDUM TO RFP DOCUMENTS REQUEST FOR PROPOSAL: Building Demolition and Site Restoration at 111 W. Madison Street Yorkville, IL ADDENDUM No. 1 DATE: 7/9/18 To All Potential Bidders: This addendum is issued to modify the previously issued bid documents and/or given for informational purposes, and is hereby made a part of the bid documents. Please attach a signed/dated copy of this addendum to the documents in your possession. ____________________________________________________________________________________ Comprehensive Asbestos Report, Lead-Based Paint Inspection, and Extension of Bid Due Date & Bid Opening 1. Comprehensive Asbestos Survey, Dated July 6, 2018, from Midwest Environmental Consulting Services, Inc. 2. Lead-Based Paint Inspection, Dated July 6, 2018, from Midwest Environmental Consulting Services, Inc. 3. The United City of Yorkville will be extending the bid due date and the public bid opening until Tuesday July 17, 2018 at 10:00am at Yorkville City Hall. This decision was made to allow time for each contractor to provide an accurate cost for the abatement of such items in their total proposal amount. _________________________________________ ______________ Signature Date Inspection performed for: Page 1 of 2 CITY OF YORKVILLE 800 Game Farm Road Yorkville, IL 60560 MEC Project #: 18-07-447-INSP Section 1: Introduction: Midwest Environmental Consulting Services, Inc., (MEC) was retained by City of Yorkville to conduct a comprehensive asbestos inspection and bulk sampling of suspect asbestos containing materials (ACM) at the Former Kendall County Jail Building located at 110 W. Madison Street, Yorkville, Illinois, 60560. The asbestos inspection was performed on September 26, 2008. This comprehensive inspection was intended to address the existence of ACM on the interior and exterior prior to potential renovation or demolition. Section 2: Protocol: The bulk sampling strategy is based upon the protocol of homogeneous areas established by the United States Environmental Protection Agency (US EPA). A homogeneous sampling area (HSA) is defined as an area of material that is uniform in color, texture, construction, general appearance, and date of installation. Bulk samples of suspect ACM were analyzed by Polarized Light Microscopy (PLM) utilizing the EPA-600/M4-82-020 Method. Bulk samples were analyzed using Asbestos Hazard Emergency Response Act (AHERA) “positive stop” protocol, meaning each sample of each HSA group is analyzed until asbestos is found in the HSA or all samples in the group are analyzed and are negative for asbestos content. Section 3: Building Description: The property consists of a vacant two-story brick building with a partial basement and attic totaling approximately 6,500 square feet of floor space. The original building was formally the Kendall County Jail. A two-story garage addition was built to the west of the original building and was connected into the original building. The walls are plaster, drywall, wood and brick. The floors are vinyl, linoleum, carpet, carpet and concrete. The ceiling is acoustical tile, plaster and drywall. The roof is pitched asphalt shingle. Section 4: Scope of Work: The inspection was to address the following objectives: - Observe, assess, and collect bulk samples of friable and non-friable asbestos containing building materials within the specific scope of work. - The inspection was intended to identify all homogeneous areas, and did not attempt to identify or address any other environmental health hazards. - The scope of work did not include identifying all potential concerns or eliminate possible risks. A total of twenty-six (26) HSA’s were identified within the scope of work. Out of the twenty-six (26) HSA’s, nine (9) of the HSA’s tested positive for asbestos content and one (1) HSA was assumed to be asbestos-containing: Inspection performed for: Page 2 of 2 CITY OF YORKVILLE 800 Game Farm Road Yorkville, IL 60560 MEC Project #: 18-07-447-INSP Asbestos-Containing Materials:  MFB – 12”x12” Floor Tile – Light Gray Flecks  MFC – 9”x9” Floor Tile/Mastic - Gray  MMA – Exterior Window Glazing (Garage Addition)  MRA – Asphalt Roofing Shingles w/Paper (Garage Addition)  TPA – Mag Block Pipe Insulation  MFD – Linoleum – Blue & Beige  MFF – 9”x9” Floor Tile/Mastic - Gray  MFH –12”x12” Floor Tile – Red Brick  MMB – Exterior Window Glazing (Original Building) Assumed Asbestos-Containing Materials:  MME – Boiler Interior Fire Brick Section 5: Executive Summary: Standard practice requires that the owner provide Certified-As-Built drawings for review by the inspector. At the time of the inspection, these drawings were not available. Therefore, the accuracy of the inspection can only be based on the materials that were accessible or known about prior to the inspection. If a suspect material is identified during renovation or demolition, all work shall stop immediately until the materials can be sampled for asbestos content. During renovation or demolition, it is recommended that a project design, project oversight, and air monitoring be in place prior to any asbestos abatement work being conducted. An Illinois Department of Public Health licensed asbestos abatement contractor must be in place prior to any asbestos abatement activities. Prior to any planned renovation or demolition taking place, Midwest Environmental Consulting Services, Inc., strongly recommends that either the client contact Midwest Environmental Consulting Services, Inc., or the Illinois Department of Public Health in regards to current rules and regulations. Although Midwest Environmental Consulting Services, Inc., has attempted to identify all suspect asbestos materials located on the inside of the building; some materials may have been inaccessible. Midwest Environmental Consulting Services, Inc. makes no warranty, expressed or implied. Respectfully Submitted, Midwest Environmental Consulting Services, Inc. Stephen Merwin IDPH Licensed Building Inspector (IDPH #100-02871) Midwest Environmental Consulting Services, Inc. 4 Bonnie Lane Project Date: 9/26/08 Yorkville, IL 60560 630-553-3989 Asbestos Bulk Sample Field Summary Client: City of Yorkville Project Location: Former Kendall County Jail Project #: 18-07-447-INSP Address: 110 W. Madison St., Yorkville, IL 60560 Inspector: Stephen Merwin – #100-02871 Sample # Material Description Location Approx. Quantity ACM Yes/No Comments Inspection performed for: Page 1 of 2 CITY OF YORKVILLE 800 Game Farm Road Yorkville, IL 60560 MEC Project #: 18-07-447-INSP MDA Drywall/Compound/Tape Garage Addition – Throughout 4,800 S.F. No MBA Vinyl Wall Base/Mastic – Gray Garage Addition – 1st Fl. – Foyer & 2nd Floor – Throughout 400 L.F. No MBB Vinyl Wall Base/Mastic – Brown Garage Addition – 1st Floor – Hall 40 L.F. No MFA 12”x12” Floor Tile – Gray Flecks 1st Floor-Front Foyer & Stairs, 2nd Floor – Back Office 320 S.F. No MFB 12”x12” Floor Tile – Light Gray Flecks Garage Addition – 1st Floor – Hall 240 S.F. Yes Tile – Positive, Mastic – Negative MFC 9”x9” Floor Tile/Mastic – Gray Garage Addition – 2nd Floor 750 S.F. Yes MMA Exterior Window Glazing Garage Addition – Windows 17 Windows Yes MMC Floor Leveler Garage Addition – 1st Floor- Foyer, 2nd Floor – SW 300 S.F. No MRA Asphalt Roofing Shingles w/Paper Garage Addition – Roof 1,600 S.F. Yes SPA Plaster Orig. Building – 1st & 2nd Floor 6,500 S.F. No TPA Mag Block Pipe Insulation Basement SE Corner & Crawl Space 2 L.F. & 750 S.F. Yes 750 S.F. – Crawl Space Debris/Soil (2” Depth) MCA 2’x4’ Ceiling Tile – Gypsum Orig. Bldg. – 1st Floor – Kitchen 100 S.F. No MCB 2’x4’ Ceiling Tile – Smooth Orig. Bldg. – 1st Floor – East Central Room 170 S.F. No Midwest Environmental Consulting Services, Inc. 4 Bonnie Lane Project Date: 9/26/08 Yorkville, IL 60560 630-553-3989 Asbestos Bulk Sample Field Summary Client: City of Yorkville Project Location: Former Kendall County Jail Project #: 18-07-447-INSP Address: 110 W. Madison St., Yorkville, IL 60560 Inspector: Stephen Merwin – #100-02871 Sample # Material Description Location Approx. Quantity ACM Yes/No Comments Inspection performed for: Page 2 of 2 CITY OF YORKVILLE 800 Game Farm Road Yorkville, IL 60560 MEC Project #: 18-07-447-INSP MCC 2’x4’ Ceiling Tile – Bird’s Feet Orig. Bldg. – 2nd Floor 200 S.F. No MCD 1’x1’ Splined Ceiling Tile – White w/Fissures Orig. Bldg. – 2nd Floor – Hall 320 S.F. No MCE 1’x1’ Splined Ceiling Tile – White Square Pattern Orig. Bldg – Attic 325 S.F. No MDB Drywall/Compound/Tape Orig. Bldg – 1st Floor – East Central Rm & Attic – East Room 1,500 S.F. No MFD Linoleum – Blue & Beige Orig. Bldg. – 1st Floor – Kitchen & Jail Bathrooms 375 S.F. Yes MFE Linoleum – Beige 6” Pattern Orig Bldg. – 1st Kitchen 110 S.F. No MFF 9”x9” Floor Tile/Mastic – Gray Orig. Bldg. – 1st Floor Jail Cell Holding Area 260 S.F. Yes MFG 9”x9” Linoleum – Red Orig. Bldg – 2nd Floor – Bathroom 30 S.F. No MFH 12”x12” Floor Tile – Red Brick Orig. Bldg. – Attic 450 S.F. Yes MMB Exterior Window Glazing Orig. Bldg. – Exterior – Windows 20 Windows Yes MMD Boiler Door Insulation Orig. Bldg. – Basement 6 S.F. No MME Boiler Interior Fire Brick Orig. Bldg. – Basement 35 S.F. Assumed MRB Asphalt Roofing Shingles Orig. Bldg. – Roof 2,500 S.F. No manufacturer, capable of detecting concentrations that occur within numerous layers of various surface coatings. Please refer to the XRF Testing Results Section 2, for the detailed analytical testing results for each distinct area or unit inspected. The reports provide a complete testing data (Detailed Report), a summary of surfaces and components identified with lead-based paint coatings (Summary Report), a sequential report providing completing testing data in sequential order (Sequential Report) and a distribution report detailing the lead concentrations on specific components or surfaces (Distribution Report). Jim McGrath Environmental Manager 2210 Oak Leaf Street Joliet, IL 60436 O: +1 815.773.2272 C: +1 815.685.4833 F: +1 815.773.2278 Jim.McGrath@brockgroup.com July 13, 2018 Steve Raasch Sraasch@yorkville.il.us Re: Former Kendal County Jail Asbestos Abatement Brock Industrial Services (BIS) is pleased to submit this proposal for the; proper removal & disposal of identified asbestos materials required to be abated prior to demolition We will supply; properly certified and licensed asbestos personnel, equipment, material, OSHA air sample, indoor air clearance testing, as needed, disposal of asbestos materials and our standard insurance. Scope of Work  Provide an IEPA asbestos notification  Regulate the work space with signs and barrier tape, as needed  Place work space under negative pressure, as needed  Removal of the identified flooring materials (except mastic on wood), window caulk/glazing, & contaminated soil from the crawlspace area  All waste to be disposed of at an approved landfill  Includes OSHA required air samples and indoor air clearance testing  Current window board up- if, removed by us, will be put back by BIS  Asbestos dumpster to be placed by the garage door for our use Pricing Price for work described above ……………………………………...$27,700.00 ------------------------------------------------------------------------------------------------------------------------------------------------------ Page 2 of 2 Clarifications  Access to the work area should be limited to BIS personnel, unless previous arrangements have been made  110V power to remain active during our work  Mastic on wood substrates will remain  Does not include any Lead Based Paint Removal, or any other hazardous materials  Does not include any roofing material  Non-asbestos contaminated debris will be left in the building  Any and all items scheduled to be removed, is to be done prior to the start of our work  While work is being performed by us, access to the area should be limited to authorized personnel, unless previous arrangements have been made  Work to be performed on (8) hour shifts during normal business hours Monday thru Friday  Pricing is based upon all work being released without interruption, except as specified above  Pricing does not include sales tax  Proposal is based upon mutually agreeable terms and conditions  Any delays beyond our control will be billed at our current T&M rates  Does not include any bonds – bonds can be provided at additional cost  Brock Industrial Services, LLC does not hereby assume responsibility and indemnify the General Contractor and/or owner for their sole negligence. In the event of concurrent negligence, Brock Industrial Services, LLC. Indemnity will apply only to the extent of our fault or negligence  Brock Industrial Services, LLC will provide a waiver of lien rights for its subcontractors and suppliers; however we cannot waive lien rights as a result of non-payment by the General Contractor and/or owner OSF Healthcare System July 17, 2018 Proposal #1807594 City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Attention: Steve Raasch, Facilities Manager Subject: Budget Proposal for Asbestos Abatement and Project Management & Air Quality Testing for the City of Yorkville Project Location: Former Kendall County Jail, 110 West Madison Street, Yorkville, IL 60560 Dear Mr. Raasch; Thank you for your continued interest in Midwest Environmental Consulting Services, Inc. (MEC). MEC will complete the following scope of work at the above location. The proposal is as follows: Item One—Project Management & Air Quality Testing • MEC’s Project Manager/ Air Sampling Professional (PM/ASP) will hold a pre-construction meeting prior to the contractor mobilizing to the project site. All interested parties will meet at the project site prior to mobilization and discuss issues regarding the asbestos abatement project. • MEC PM/ASP will conduct background air monitoring prior to the contractor mobilization to the site. • Progress air monitoring will be conducted daily for the duration of the abatement work. • Air samples will be analyzed daily in order to detect any elevated fiber levels. If fiber levels are excessive, the contractor will be notified and requested to adjust his removal procedures. • Barriers will be checked continuously. • Conduct clearance air monitoring in each area. Clearance standard will follow current criteria established by EPA for asbestos abatement. Clearance criteria shall be equal to or less than .01 f/per cc. All sample analysis will follow the NIOSH 7400 Method. • The PM/ASP will maintain daily project logs of all observations made including a description of project activities, smoke testing of barriers, documentation of both post abatement visual inspection of the abatement area and a description of the procedures used during clearance air sampling. • The PM/ASP will check daily, the contractor workers’ submittals; including license numbers, medicals and fit test documentation. • Disposal of waste will be documented. At the end of the project, MEC will provide a copy of the project log to the client. Included in the project log will be project design drawings showing the scope of work and the location of clearance air sampling completed by MEC’s PM/ASP (if applicable). All submittals by the contractor, which include worker submittals, medicals, and fit tests; all notifications, which include local, state, and federal notifications, waste manifest, and the contractor’s daily logs will be included in the log. MEC will provide copies of our daily logs and all air monitoring reports completed during the project and final documentation on clearance sampling. City of Yorkville Proposal # 1807594 Page 2 of 3 Item Two—Estimated Project Cost Scope of work: removal of approximately 2,075 square feet of asbestos containing flooring from the garage addition 1st floor hall and 2nd floor, original building 1st floor kitchen, jail bathrooms, cell holding area, and attic; asbestos containing exterior window glazing from the garage addition windows (17 windows) and original building windows (20 windows); approximately 2 linear feet of asbestos containing mag block pipe insulation from the basement and approximately750 square feet of asbestos containing mag block pipe insulation debris and soil from the crawlspace; approximately 1,600 square feet of asbestos containing roofing shingles from the garage addition. Lead scope of work includes the stabilization of very loose lead based paint from the interior walls, doors (jambs/casings), baseboards, radiators, window systems, jail ceiling, stair systems, porch window, wall trim, ceiling & door systems from the original building and exterior garage door trim and garage door from the addition; porch door, porch window, window systems and molding, exterior door systems and upper fascia—near roof from the original building. Estimated Asbestos Abatement Contractor Fees: $42,400.00 Estimated Lead Stabilization Contractor Fees: $ 7,000.00 First Floor Window Board-up: $ 2,500.00 Asbestos Project Management & Air Quality Testing: $ 8,000.00 Total Estimated Project Cost: $59,900.00* *Total estimated project cost includes up to ten (10) regular shifts on site. No overtime of weekend work is included in the estimated project cost. Additional time required will be billed accordingly. If the roof is not removed by the abatement contractor; there will be an approximate $9,200.00 deduction in the contractor fees. The roof will still be required to be disposed of as special waste. The City of Yorkville will have a separate contract with the abatement contractor and be billed directly. MEC will provide an electronic copy of the final report, no hard copy reports will be provided unless requested by the Client. If you have any questions, please feel free to contact me at 630-553-3989. Best Regards, Midwest Environmental Consulting Services, Inc. Barb Ward Blake G. Mellecker Vice President of Client Relations President City of Yorkville Proposal # 1807594 Page 3 of 3 If this proposal is acceptable, please sign and return. Name of Organization Date Signature of Authorized Person P.O. Number #1807594 Printed Name and Title Proposal Number Terms: 30 Days Filename: \\server\2018proposals\1807594.doc Architectural Artifacts info@architecturalartifacts.com 4325 N. Ravenswood Avenue Chicago, IL 60613 773-348-0622 Emailed details on 6/15 No Response Great Lakes Yard meegan@greatlakesyard.com 2651 W.Lake Street Chicago, IL 60612 773-475-6202 Emailed details on 6/15 No Response Urban Remains staff@urbanremainschicago.com 1850 W. Grand Avenue Chicago, IL 60622 312-492-6254 Emailed details on 6/15 No Response ReUse Depot info@reusedepot.org 50 Madison Street Maywood, IL 60153 708-223-0502 Emailed details on 6/15 No Response Vintage Brick Salvage tom@bricksalvage.com PO Box 57 Arlington Heights, IL 60006 847-714-3652 Emailed details on 6/15 after briefly discussing this with Tom No Response Windy City Antique Brick Company julie@deltademolition.com 1031 S. Cicero Avenue Chicago, IL 60644 800-669-5304 Emailed details on 6/15 after briefly discussing this with Julie No Response Salvage Heaven Recycle@SalvageHeaven.com 206 E. Lincoln Avenue Milwaukee, WI 53207 414-482-0268 Emailed details on 6/15 Tim Hansen (Owner) emailed back requesting interior pictures and inventory. Deconstruction, Inc.deconstructioninc@gmail.com 1010 Walsh Road Madison, WI 53714 Emailed details on 6/15 No Response Salvage Company Contact Log Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Planning and Zoning Commission #1 Tracking Number PZC 2018-13 and PW 2018-69 Modifying Codified Ordinances for Small Cell Antenna Regulations City Council - July 24, 2018 Majority Approval Consideration of updates to the Codified Chapter 8, Chapter 10 and Chapter 18 regarding small cell antennas. Erin Willrett Administration Name Department Summary: Considerations for a text amendment to “Chapter 18 Telecommunications Tower and Antenna Regulations” within the Yorkville Zoning Ordinance were reviewed by the Planning and Zoning Commission at a special meeting held on July 18, 2018. Municipalities throughout Illinois have seen a proliferation of small cell antenna applications from wireless/phone companies for both an array of improvements to existing utility poles and new poles within the right of way. The Illinois Municipal League has distributed model documents to assist municipalities in implementing allowed regulations under the newly adopted Small Wireless Facilities Deployment Act (P.A. 100-0585). Staff took the model and incorporated the recommendations into Titles 7, 8, and 10 of the City Code. The Planning and Zoning Commission reviewed the changes to Title 10 Zoning Ordinance being proposed by staff. The changes to Chapter 18 include an updated definition of “Small Wireless Facility” to match the approved Act and it also matches the definition proposed to be included in Title 7 Chapter 8. The definitions were also cleaned up to eliminate items that are no longer relevant. The Ordinance already cross references Title 7 Chapter 8 if any facility is being constructed is located within the public right- of-way. Planning and Zoning Commission Action: The Planning and Zoning Commission reviewed the petitioner’s request at the public hearing on July 18, 2018 and made the following action on the motion below: In consideration of testimony presented during a Public Hearing on July 18, 2018, the Planning and Zoning Commission recommends approval to the City Council of a request to amend the definitions in Section 10-18-1 of the United City of Yorkville Zoning Ordinance as presented by staff in a memorandum dated July 18, 2018. Action Item: Olson-aye; Goins-aye; Horaz-aye; Marcum-aye; Vinyard-aye 5 ayes; 0 no Memorandum To: City Council From: Jason Engberg, Senior Planner CC: Bart Olson, City Administrator Krysti Barksdale-Noble, Community Development Director Date: July 19, 2018 Subject: PZC 2018-13 Chapter 18 Telecommunications Tower and Antenna Regulations Text Amendment Summary Consideration of updates to the Codified Ordinance Chapter 8 Construction of Utility Facilities in Rights of Way, Chapter 10 Building Permit Fees and Chapter 18 Telecommunication and Antenna Regulations. Background Municipalities throughout Illinois have seen a proliferation of small cell antenna applications from wireless/phone companies for both an array of improvements to existing utility poles and new poles within the right of way. The City Council approved changes to Chapter 8 and Chapter 18 in June, 2017 when the Illinois Municipal League (IML) recommended changes to municipal ordinances regarding small cell siting within the rights-of-way in anticipation of the recently approved legislation. Once again, the IML has distributed model documents to assist municipalities in implementing allowed regulations under the newly adopted Small Wireless Facilities Deployment Act (P.A. 100-0585). Staff took the model and incorporated the recommendations for the Small Wireless Facilities into Chapter 8 Construction of Utility Facilities in Rights of Way, Chapter 10 Building Permit Fees and Chapter 18 Telecommunication and Antenna Regulations of the City’s Codified Ordinances. All of these Ordinances will be reviewed by the Public Works Committee on July 17th. Chapter 18 will additionally go to the July 18th Special PZC meeting for a Public Hearing regarding a Text Amendment to the Chapter, because it is a Chapter within the Zoning Code and then back to City Council for a vote on all Ordinances, with the anticipated meeting date of July 24, 2018. In the attached red-lined version of Chapter 8, staff added several definitions per the IML recommended ordinance. A “Collocate or Collocation” definition was added. This definition is the trend that other municipalities are seeing installed, where the installation of the wireless facilities is on or adjacent to a wireless support structure or existing utility pole. A definition was also added for “Small Wireless Facility” which accompanies the definition which was added in 2017 of Small Cell Facilities, only this is a wireless facility. Within Chapter 8, Section 15, Location of Facilities, Free Standing Facilities – Above Ground, staff deleted the nine additional requirements for above ground free standing facilities that were added in 2017 per the IML. The new section that was added to the chapter regarding small wireless facilities is: 7-8-17: Small Wireless Facilities. This new section includes regulation for permitted uses, the permit process, including the application process, conditions, including height, spacing and design, and exceptions. All other items and processes within the Chapter remain the same. A permit is required for construction and will be reviewed by staff and the variance process also remains the same. The following is a break-down of the new processes: Memorandum To: Public Works and Planning and Zoning Commission From: Erin Willrett, Assistant City Administrator CC: Bart Olson, City Administrator Date: July 17, 2018 & July 18, 2018 Subject: Modifying Codified Ordinance Chapter 8, Chapter 10 and18 for Small Wireless Facilities Type of Facility Most Likely to be Applied for: Small Wireless Facility: A wireless facility that meets both of the following qualifications: (i) each antenna is located inside an enclosure of no more than 6 cubic feet in volume or, in the case of an antenna that has exposed elements, the antenna and all of its exposed elements could fit within an imaginary enclosure of no more than 6 cubic feet; and (ii) all other wireless equipment attached directly to a utility pole associated with the facility is cumulatively no more than 25 cubic feet in volume. The following types of associated ancillary equipment are not included in the calculation of equipment volume: electric meter, concealment elements, telecommunications demarcation box, ground-based enclosures, grounding equipment, power transfer switch, cut-off switch, and vertical cable runs for the connection of power and other services. Proposed Application Process: In order to apply for a permit an application must be received stating:  The site specific structural integrity and a make-ready analysis of a municipal utility pole as prepared by a structural engineer;  The location where each proposed small wireless facility or utility pole would be installed including a depiction of the completed facility; specifications and drawings of each facility as it is proposed to be installed by a structural engineer;  The equipment type and model numbers for the antennas and all other wireless equipment associated with the facility;  A proposed schedule of the installation and completion of each facility;  Certification that the collocation complies with the collocation requirements (as written in the ordinance);  If the facility is to be attached to an existing pole owned by an entity other than the City, the wireless provider shall provide legally competent evidence of the consent of the owner of such pole to the proposed collocation. Processing Application: The City shall process the application on a first come first serve basis for collocation on the same utility pole or wireless support structure. It shall be processed on a nondiscriminatory basis and shall be deemed approved if the City fails to approve or deny the application within 90 days after the submission of a completed application. However, if an applicant intends to proceed with the permitted activity on a deemed approved basis, the applicant shall notify the City in writing of its intention to invoke the deemed approved remedy no sooner than 75 days after the submission of the completed application. The permit shall be deemed approved on the latter of the 90th day after submission of the complete application or the 10th day after the receipt of the deemed approved notice by the City. The receipt of the deemed approved notice shall not preclude the City's denial of the permit request within the time limits as provided under this Ordinance. Denial of Application: The City shall deny an application which does not meet the requirements of this proposed ordinance. If there is a concern of public safety or if the utility pole or wireless support structure is required to be replaced before the requested collocation approval shall be conditioned on the replacement at the cost of the provider. The City shall document the basis for denial and send the documentation to the applicant on or before the day the City denies an application. The applicant may cure the deficiencies identified by the City and resubmit the revised application once within 30 days after notice of denial is sent to the applicant without paying an additional application fee. The City shall approve or deny the revised application within 30 days after the applicant resubmits the application or it is deemed approved. Failure to resubmit the revised application within 30 days of denial shall require the applicant to submit a new application with applicable fees and recommencement of the City’s review period. If the cure requires a new location, new or different structure to be collocated upon, new antennas or other wireless equipment associated with the small wireless facility the revised application does not apply. Within 30 days after an approved permit to collocate a small wireless facility on a municipal utility pole, the City and the applicant shall enter into a Master Pole Attachment Agreement, provided by the City for the initial collocation on a municipal utility pole by the application. For subsequent approved permits to collocate on a small wireless facility on a municipal utility pole, the City and the applicant shall enter into a License Supplement of the Master Pole Attachment Agreement. Consideration of Completeness of Application: Within 30 days after receiving an application, the City shall determine whether the application is complete and notify the applicant. If an application is incomplete, the City must specifically identify the missing information. An application shall be deemed complete if the City fails to provide notification to the applicant within 30 days after all documents, information and fees specifically enumerated in the City's permit application form are submitted by the applicant to the City. Processing deadlines are tolled from the time the City sends the notice of incompleteness to the time the applicant provides the missing information. Collocation Applications: An applicant seeking to collocate small wireless facilities within the jurisdiction of the City shall be allowed, at the applicant's discretion, to file a consolidated application and receive a single permit for the collocation of up to 25 small wireless facilities if the collocations each involve substantially the same type of small wireless facility and substantially the same type of structure. If an application includes multiple small wireless facilities, the City may remove small wireless facility collocations from the application and treat separately small wireless facility collocations for which incomplete information has been provided or that do not qualify for consolidated treatment or that are denied. The City may issue separate permits for each collocation that is approved in a consolidated application. Duration of Permits: The duration of a permit shall be for a period of not less than 5 years, and the permit shall be renewed for equivalent durations unless the City makes a finding that the small wireless facilities or the new or modified utility pole do not comply with the applicable City codes or any provision, condition or requirement contained in this Ordinance. If the Act is repealed as provided in Section 90 therein, renewals of permits shall be subject to the applicable City code provisions or regulations in effect at the time of renewal. Maintenance of Facilities: The wireless provider shall install, maintain, repair and modify its small wireless facilities in safe condition and good repair and in compliance with the requirements and conditions of this Ordinance. The wireless provider shall ensure that its employees, agents or contracts that perform work in connection with its small wireless facilities are adequately trained and skilled in accordance with all applicable industry and governmental standards and regulations. Height Requirements: The maximum height of a small wireless facility shall be no more than 10 feet above the utility pole or wireless support structure on which the small wireless facility is collocated. New or replacement utility poles or wireless support structures on which small wireless facilities are collocated may not exceed the higher of: a. 10 feet in height above the tallest existing utility pole, other than a utility pole supporting only wireless facilities, that is in place on the date the application is submitted to the City, that is located within 300 feet of the new or replacement utility pole or wireless support structure and that is in the same right-of-way within the jurisdictional boundary of the City, provided the City may designate which intersecting right-of-way within 300 feet of the proposed utility pole or wireless support structures shall control the height limitation for such facility; or b. 45 feet above ground level. Completion of Collocation Timeframe: Collocation for which a permit is granted shall be completed within 180 days after issuance of the permit, unless the City and the wireless provider agree to extend this period or a delay is caused by make-ready work for a municipal utility pole or by the lack of commercial power or backhaul availability at the site, provided the wireless provider has made a timely request within 60 days after the issuance of the permit for commercial power or backhaul services, and the additional time to complete installation does not exceed 360 days after issuance of the permit. Otherwise, the permit shall be void unless the City grants an extension in writing to the applicant. Annual Recurring Rate to Collocate: A wireless provider shall pay to the City an annual recurring rate to collocate a small wireless facility on a City utility pole located in a right-of-way that equals (i) $200 per year or (ii) the actual, direct and reasonable costs related to the wireless provider’s use of space on the City utility pole. If the City has not billed the wireless provider actual and direct costs, the fee shall be $200 payable on the first day after the first annual anniversary of the issuance of the permit or notice of intent to collocate, and on each annual anniversary date thereafter. Abandonment: A small wireless facility that is not operated for a continuous period of 12 months shall be considered abandoned. The owner of the facility shall remove the small wireless facility within 90 days after receipt of written notice from the City notifying the wireless provider of the abandonment. The notice shall be sent by certified or registered mail, return receipt requested, by the City to the owner at the last known address of the wireless provider. If the small wireless facility is not removed within 90 days of such notice, the City may remove or cause the removal of such facility pursuant to the terms of its pole attachment agreement for municipal utility poles or through whatever actions are provided for abatement of nuisances or by other law for removal and cost recovery. A wireless provider shall provide written notice to the City if it sells or transfers small wireless facilities within the jurisdiction of the City. Such notice shall include the name and contact information of the new wireless provider. Additionally, changes to Chapter 10, Building Permit Fees reflect the one-time application fees that were included in the Small Wireless Facilities Deployment Act (P.A. 100-0585). 3 categories were added as follows: Small wireless facility on an existing utility pole or wireless support structure $650.00 Small wireless facility in a consolidated application for more than one facility on existing poles or wireless support structure. $350.00 Small wireless facility installation on a new utility pole. $1000.00 The changes to Chapter 18, which are also red-lined, include an updated definition of “Small Wireless Facility” to match the approved Act and it also matches the definition proposed to be included in Chapter 8. The definitions were also cleaned up to eliminate items that are no longer relevant. The Ordinance already cross references Chapter 8 if any facility is being constructed is located within the public right-of-way. Recommendation Staff recommends approval of the updates to the Codified Ordinance Chapter 8 Construction of Utility Facilities in Rights of Way, Chapter 10 Building Permit Fees and Chapter 18 Telecommunication and Antenna Regulations as it relates to Small Wireless Facilities. Ordinance No. 2018-____ Page 1 Ordinance No. 2018-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AMENDING THE YORKVILLE ZONING ORDINANCE BY ADDING SMALL WIRELESS FACILITIES WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to Section 10-4-10 of the Yorkville Zoning Ordinance the City may initiate amendments to the Yorkville Zoning Ordinance; and, WHEREAS, the City filed seeking an amendment to the Yorkville Zoning Ordinance to comply with Public Act 100-0585, effective June 1, 2018, adopting the Small Wireless Facilities Deployment Act which specifies how municipalities may regulate certain conditions of the collocation of small wireless facilities; and, WHEREAS, the Corporate Authorities desires to regulate the installation and location of small wireless facilities to minimize these adverse impacts and to equitably allocate opportunities to install and maintain such facilities at locations within the City in accordance with applicable federal Law and the Small Wireless Facilities Deployment Act; and, WHEREAS, the Planning and Zoning Commission convened and held a public hearing on July 18, 2018, to consider the request and made Findings of Fact and Recommendations to the City Council to approve the requested text amendments. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: The above recitals are incorporated and made a part of this Ordinance. Section 2: That Section 10-18-1, Definitions, of Chapter 18, Telecommunication Tower and Antenna Regulations, of the United City of Yorkville Zoning Ordinance of the Yorkville City Code is hereby amended as follows: A. The definition of “ANTENNA” is amended to read as follows: “Communications equipment that transmits or receives electromagnetic radio signals used in the provision of any type of wireless communications services not including small wireless facilities.” B. The definition of “Personal Wireless Facility” and “Personal Wireless Services” be and are hereby deleted. C. The definition of “SMALL WIRELESS FACILITY” is added to read as follows: “SMALL WIRELESS FACILITY: A wireless facility that meets both of the following qualifications: (i) each antenna is located inside an enclosure of no more than 6 cubic feet in volume or, in the case of an antenna that has exposed elements, Ordinance No. 2018-____ Page 2 the antenna and all of its exposed elements could fit within an imaginary enclosure of no more than 6 cubic feet; and (ii) all other wireless equipment attached directly to a utility pole associated with the facility is cumulatively no more than 25 cubic feet in volume. The following types of associated ancillary equipment are not included in the calculation of equipment volume: electric meter, concealment elements, telecommunications demarcation box, ground-based enclosures, grounding equipment, power transfer switch, cut-off switch, and vertical cable runs for the connection of power and other services. Small wireless facilities are permitted uses if they are collocated in right-of-way in any zoning district or outside rights-of-way in property zoned exclusively for commercial or industrial use.” Section 3: That Subsection 10-18-5A.1, of Section 10-18-5, Special Uses and Accessory Uses, of Chapter 18, Telecommunication Tower and Antenna Regulations, of the United City of Yorkville Zoning Ordinance of the Yorkville City Code is hereby amended to read as follows: “1. Radio and telecommunications antennas, antenna structures and towers used for radio transmission, or television transmission shall be subject to the special use provisions contained within section 10-4-9 of this title and applications for special use permits shall be subject to the procedures and requirements of this title, except as modified in this chapter.” Section 4: This Ordinance shall be in full force and effect after its passage, publication, and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this _____ day of __________________, 2018. ______________________________ City Clerk CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ ALEX HERNANDEZ ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of __________________, 2018. ____________________________________ Mayor Ordinance No. 2018-____ Page 1 Ordinance No. 2018-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AMENDING THE REGULATIONS FOR COLLOCATION OF SMALL WIRELESS FACILITIES WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City uses the public rights-of-way within its corporate limits to provide essential public services to its residents and businesses and is authorized to regulate the public right-of-way under Section 11-80-1 of the Illinois Municipal Code (65 ILCS 5/11-80-1 et seq.); and, WHEREAS, the public rights-of-way within the City are a limited public resource held by the City for the benefit of its citizens and the City has a custodial duty to ensure that the public rights-of-way are used, repaired and maintained in a manner that best serves the public interest; and, WHEREAS, Public Act 100-0585, effective June 1, 2018, adopted the Small Wireless Facilities Deployment Act which specifies how municipalities may regulate certain conditions of the collocation of small wireless facilities; and, WHEREAS, the Mayor and City Council (the “Corporate Authorities”) has previously adopted in Chapter 8, entitled CONSTRUCTION OF UTILITY FACILITIES IN RIGHTS-OF- WAY, of Title 7 of the Yorkville City Code, that established policies and procedures for construction of facilities on rights-of-way within the City which provides public benefit consistent with the preservation of the integrity, safe usage and visual qualities of the City’s rights-of-way and the City as a whole; and, WHEREAS, wireless telecommunication providers desire to install numerous new small wireless facilities located within public rights-of-way within the City; and, WHEREAS, the Corporate Authorities desires to regulate the installation and location of small wireless facilities to minimize these adverse impacts and to equitably allocate opportunities to install and maintain such facilities at locations within the City in accordance with applicable federal Law and the Small Wireless Facilities Deployment Act; and, WHEREAS, the Corporate Authorities finds that it is in the best interests of the public health, safety and general welfare of the City to adopt the ordinance below in order to establish generally applicable standards for construction, installation, use, maintenance and repair of such small wireless facilities, systems and installations within the public right-of-way in the City so as to, among other things: (i) prevent interference with the facilities and operations of the City’s utilities and of other utilities lawfully located in public right-of-way or property, (ii) provide specific regulations and standards for the placement and siting of small wireless facilities within Ordinance No. 2018-____ Page 2 public right-of-way in the City, (iii) preserve the character of the neighborhoods in which facilities are installed, (iv) minimize any adverse visual impact of small wireless facilities and prevent visual blight in the neighborhoods in which facilities are installed, (v) facilitate the location of small wireless facilities in permitted locations within the public right-of-way in the City, and (vi) assure the continued safe use and enjoyment of private properties adjacent to small wireless facilities. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That Section 7-8-2 of the Yorkville City Code, as amended, be and is hereby amended by adding the following definitions: “COLLOCATE or COLLATION: To install, mount, maintain, modify, operate, or replace wireless facilities on or adjacent to a wireless support structure or utility pole. COMMUNICATIONS SERVICE: Cable service, as defined in 47 U.S.C. 522(6), as amended; information service, as defined in 47 U.S.C. 153(24), as amended; telecommunications service, as defined in 47 U.S.C. 153(53), as amended; mobile service, as defined in 47 U.S.C. 153(53), as amended; or wireless service other than mobile service. COMMUNICATION SERVICE PROVIDER: A cable operator, as defined in 47 U.S.C. 522(5), as amended; a provider of information service, as defined in 47 U.S.C. 153(24), as amended; a telecommunications carrier, as defined in 47 U.S.C. 153(51), as amended; or a wireless provider. FCC: The Federal Communications Commission of the United States. MICRO WIRELESS FACILITY: A small wireless facility that is not larger in dimension than 24 inches in length, 15 inches in width, and 12 inches in height and that has an exterior antenna, if any, no longer than 11 inches. MUNICIPAL UTILITY POLE: A utility pole owned or operated by the City in public rights-of-way. PUBLIC SAFETY AGENCY: The functional division of the federal government, the State, a unit of local government, or a special purpose district located in whole or in part within this State, that provides or has authority to provide firefighting, police, ambulance, medical, or other emergency services to respond to and manage emergency incidents. SMALL WIRELESS FACILITY: A wireless facility that meets both of the following qualifications: (i) each antenna is located inside an enclosure of no more than 6 cubic feet in volume or, in the case of an antenna that has exposed elements, the antenna and all of its exposed elements could fit within an imaginary enclosure of no more than 6 cubic feet; and (ii) all other wireless equipment attached directly to a utility pole associated with the facility is cumulatively no more than 25 cubic feet in volume. The following types of associated ancillary equipment are not included in the calculation of equipment volume: electric meter, concealment elements, telecommunications demarcation box, ground-based enclosures, grounding equipment, power transfer switch, cut-off switch, and vertical cable runs for the connection of power and other services. WIRELESS FACILITY: Equipment at a fixed location that enables wireless communications between user equipment and a communications network, including: (i) equipment associated with wireless communications; and (ii) radio transceivers, antennas, Ordinance No. 2018-____ Page 3 coaxial or fiber-optic cable, regular and backup power supplies, and comparable equipment, regardless of technological configuration. Wireless facility includes small wireless facilities. Wireless facility does not include: (i) the structure or improvements on, under, or within which the equipment is collocated; or (ii) wireline backhaul facilities, coaxial or fiber optic cable that is between wireless support structures or utility poles or coaxial, or fiber optic cable that is otherwise not immediately adjacent to or directly associated with an antenna. WIRELESS INFRASTRUCTURE PROVIDER: Any person authorized to provide telecommunications service in the State that builds or installs wireless communication transmission equipment, wireless facilities, wireless support structures, or utility poles and that is not a wireless services provider but is acting as an agent or a contractor for a wireless services provider for the application submitted to the City. WIRELESS PROVIDER: A wireless infrastructure provider or a wireless services provider. WIRELESS SERVICES: Any person authorized to provide telecommunications service in the State that builds or installs wireless communication transmission equipment, wireless facilities, wireless support structures, or utility poles and that is not a wireless services provider but is acting as an agent or a contractor for a wireless services provider for the application submitted to the City. WIRELESS SUPPORT STRUCTURE: A freestanding structure, such as a monopole; tower, either guyed or self-supporting; billboard; or other existing or proposed structure designed to support or capable of supporting wireless facilities. Wireless support structure does not include a utility pole.” and amend the following definition: “UTILITY POLE: An upright pole designed and used to support electric cables, telephone cables, telecommunication cables, cable service cables, communication service provider, which are used to provide lighting, traffic control, signage, or a similar function.” Section 2: That Subsection 7-8-15F. of the Yorkville City Code, as amended, be and is hereby amended by deleting subparagraphs 4 through 13. Section 3: That Sections 7-8-17 through 7-8-23 of the Yorkville City Code, as amended, be and are renumbered as Sections 7-8-18 through 7-8-24. Section 4: That the Yorkville City Code, as amended, be and is hereby amended by adding a new Section 7-8-17 read as follows: “7-8-17: SMALL WIRELESS FACILITIES A. Permitted Use. Small wireless facilities shall be classified as permitted uses and subject to administrative review, except as provided in paragraph (9) regarding Height Exceptions or Variances, but not subject to zoning review or approval if they are collocated (i) in rights-of-way in any zoning district, or (ii) outside rights-of-way in property zoned exclusively for commercial or industrial use. Ordinance No. 2018-____ Page 4 B. Permit Required. An applicant shall obtain one or more permits from the City to collocate a small wireless facility. An application shall be received and processed, and permits issued shall be subject to the following conditions and requirements: (1) Application Requirements. A wireless provider shall provide the following information to the City, together with the City’s Small Cell Facilities Permit Application, as a condition of any permit application to collocate small wireless facilities on a utility pole or wireless support structure: a. Site specific structural integrity and, for a municipal utility pole, make-ready analysis prepared by a structural engineer, as that term is defined in Section 4 of the Structural Engineering Practice Act of 1989; b. The location where each proposed small wireless facility or utility pole would be installed and photographs of the location and its immediate surroundings depicting the utility poles or structures on which each proposed small wireless facility would be mounted or location where utility poles or structures would be installed. This should include a depiction of the completed facility; c. Specifications and drawings prepared by a structural engineer, as that term is defined in Section 4 of the Structural Engineering Practice Act of 1989, for each proposed small wireless facility covered by the application as it is proposed to be installed; d. The equipment type and model numbers for the antennas and all other wireless equipment associated with the small wireless facility; e. A proposed schedule for the installation and completion of each small wireless facility covered by the application, if approved; and f. Certification that the collocation complies with the Collocation Requirements and Conditions contained herein, to the best of the applicant’s knowledge. g. In the event that the proposed small wireless facility is to be attached to an existing pole owned by an entity other than the City, the wireless provider shall provide legally competent evidence of the consent of the owner of such pole to the proposed collocation. (2) Application Process. The City shall process applications as follows: a. The first completed application shall have priority over applications received by different applicants for collocation on the same utility pole or wireless support structure. b. An application to collocate a small wireless facility on an existing utility pole or wireless support structure, or replacement of an existing utility pole or wireless support structure shall be processed on a nondiscriminatory basis and Ordinance No. 2018-____ Page 5 shall be deemed approved if the City fails to approve or deny the application within 90 days after the submission of a completed application. However, if an applicant intends to proceed with the permitted activity on a deemed approved basis, the applicant shall notify the City in writing of its intention to invoke the deemed approved remedy no sooner than 75 days after the submission of a completed application. The permit shall be deemed approved on the latter of the 90th day after submission of the complete application or the 10th day after the receipt of the deemed approved notice by the City. The receipt of the deemed approved notice shall not preclude the City's denial of the permit request within the time limits as provided under this Ordinance. c. An application to collocate a small wireless facility that includes the installation of a new utility pole shall be processed on a nondiscriminatory basis and deemed approved if the City fails to approve or deny the application within 120 days after the submission of a completed application. However, if an applicant intends to proceed with the permitted activity on a deemed approved basis, the applicant shall notify the City in writing of its intention to invoke the deemed approved remedy no sooner than 105 days after the submission of a completed application. The permit shall be deemed approved on the latter of the 120th day after submission of the complete application or the 10th day after the receipt of the deemed approved notice by the City. The receipt of the deemed approved notice shall not preclude the City's denial of the permit request within the time limits as provided under this Ordinance. d. The City shall deny an application which does not meet the requirements of this Ordinance. If the City determines that applicable codes, ordinances or regulations that concern public safety, or the Collocation Requirements and Conditions contained herein require that the utility pole or wireless support structure be replaced before the requested collocation, approval shall be conditioned on the replacement of the utility pole or wireless support structure at the cost of the provider. The City shall document the basis for a denial, including the specific code provisions or application conditions on which the denial is based, and send the documentation to the applicant on or before the day the City denies an application. The applicant may cure the deficiencies identified by the City and resubmit the revised application once within 30 days after notice of denial is sent to the applicant without paying an additional application fee. The City shall approve or deny the revised application within 30 days after the applicant resubmits the application or it is deemed approved. Failure to resubmit the revised application within 30 days of denial shall require the applicant to submit a Ordinance No. 2018-____ Page 6 new application with applicable fees, and recommencement of the City’s review period. The applicant must notify the City in writing of its intention to proceed with the permitted activity on a deemed approved basis, which may be submitted with the revised application. Any review of a revised application shall be limited to the deficiencies cited in the denial. However, this revised application does not apply if the cure requires the review of a new location, new or different structure to be collocated upon, new antennas, or other wireless equipment associated with the small wireless facility. e. Pole Attachment Agreement. Within 30 days after an approved permit to collocate a small wireless facility on a municipal utility pole, the City and the applicant shall enter into a Master Pole Attachment Agreement, provided by the City for the initial collocation on a municipal utility pole by the application. For subsequent approved permits to collocate on a small wireless facility on a municipal utility pole, the City and the applicant shall enter into a License Supplement of the Master Pole Attachment Agreement. (3) Completeness of Application. Within 30 days after receiving an application, the City shall determine whether the application is complete and notify the applicant. If an application is incomplete, the City must specifically identify the missing information. An application shall be deemed complete if the City fails to provide notification to the applicant within 30 days after all documents, information and fees specifically enumerated in the City's permit application form are submitted by the applicant to the City. Processing deadlines are tolled from the time the City sends the notice of incompleteness to the time the applicant provides the missing information. (4) Tolling. The time period for applications may be further tolled by: a. An express written agreement by both the applicant and the City; or b. A local, State or federal disaster declaration or similar emergency that causes the delay. (5) Consolidated Applications. An applicant seeking to collocate small wireless facilities within the jurisdiction of the City shall be allowed, at the applicant's discretion, to file a consolidated application and receive a single permit for the collocation of up to 25 small wireless facilities if the collocations each involve substantially the same type of small wireless facility and substantially the same type of structure. If an application includes multiple small wireless facilities, the City may remove small wireless facility collocations from the application and treat separately small wireless facility collocations for which incomplete information has been provided or Ordinance No. 2018-____ Page 7 that do not qualify for consolidated treatment or that are denied. The City may issue separate permits for each collocation that is approved in a consolidated application. (6) Duration of Permits. The duration of a permit shall be for a period of not less than 5 years, and the permit shall be renewed for equivalent durations unless the City makes a finding that the small wireless facilities or the new or modified utility pole do not comply with the applicable City codes or any provision, condition or requirement contained in this Ordinance. If the Act is repealed as provided in Section 90 therein, renewals of permits shall be subject to the applicable City code provisions or regulations in effect at the time of renewal. (7) Means of Submitting Applications. Applicants shall submit applications, supporting information and notices to the City by personal delivery at the City’s designated place of business, by regular mail postmarked on the date due or by any other commonly used means, including electronic mail or via the City’s website. C. Collocation Requirements and Conditions. (1) Public Safety Space Reservation. The City may reserve space on municipal utility poles for future public safety uses, for the City’s electric utility uses, or both, but a reservation of space may not preclude the collocation of a small wireless facility unless the City reasonably determines that the municipal utility pole cannot accommodate both uses. (2) Installation and Maintenance. The wireless provider shall install, maintain, repair and modify its small wireless facilities in safe condition and good repair and in compliance with the requirements and conditions of this Ordinance. The wireless provider shall ensure that its employees, agents or contracts that perform work in connection with its small wireless facilities are adequately trained and skilled in accordance with all applicable industry and governmental standards and regulations. (3) No interference with public safety communication frequencies. The wireless provider's operation of the small wireless facilities shall not interfere with the frequencies used by a public safety agency for public safety communications. A wireless provider shall install small wireless facilities of the type and frequency that will not cause unacceptable interference with a public safety agency's communications equipment. Unacceptable interference will be determined by and measured in accordance with industry standards and the FCC's regulations addressing unacceptable interference to public safety spectrum or any other spectrum licensed by a public safety agency. If a small wireless facility causes such interference, and the wireless provider has been given written notice of the interference by the public safety agency, the wireless provider, at its own expense, shall remedy the interference in a manner consistent with the abatement and resolution procedures for interference with public safety Ordinance No. 2018-____ Page 8 spectrum established by the FCC including 47 CFR 22.970 through 47 CFR 22.973 and 47 CFR 90.672 through 47 CFR 90.675. The City may terminate a permit for a small wireless facility based on such interference if the wireless provider is not in compliance with the Code of Federal Regulations cited in the previous paragraph. Failure to remedy the interference as required herein shall constitute a public nuisance. (4) The wireless provider shall not collocate small wireless facilities on City utility poles that are part of an electric distribution or transmission system within the communication worker safety zone of the pole or the electric supply zone of the pole. However, the antenna and support equipment of the small wireless facility may be located in the communications space on the City utility pole and on the top of the pole, if not otherwise unavailable, if the wireless provider complies with applicable codes for work involving the top of the pole. For purposes of this subparagraph, the terms "communications space", "communication worker safety zone", and "electric supply zone" have the meanings given to those terms in the National Electric Safety Code as published by the Institute of Electrical and Electronics Engineers. (5) The wireless provider shall comply with all applicable codes and local code provisions or regulations that concern public safety. (6) The wireless provider shall comply with written design standards that are generally applicable for decorative utility poles, or reasonable stealth, concealment and aesthetic requirements that are set forth in a City ordinance, written policy adopted by the City, a comprehensive plan or other written design plan that applies to other occupiers of the rights-of-way, including on a historic landmark or in a historic district. (7) Alternate Placements. Except as provided in this Collocation Requirements and Conditions Section, a wireless provider shall not be required to collocation small wireless facilities on any specific utility pole, or category of utility poles, or be required to collocate multiple antenna systems on a single utility pole. However, with respect to an application for the collocation of a small wireless facility associated with a new utility pole, the City may propose that the small wireless facility be collocated on an existing utility pole or existing wireless support structure within 100 feet of the proposed collocation, which the applicant shall accept if it has the right to use the alternate structure on reasonable terms and conditions, and the alternate location and structure does not impose technical limits or additional material costs as determined by the applicant. If the applicant refuses a collocation proposed by the City, the applicant shall provide written certification describing the property rights, technical limits or material cost reasons the alternate location does not satisfy the criteria in this paragraph. Ordinance No. 2018-____ Page 9 (8) Height Limitations. The maximum height of a small wireless facility shall be no more than 10 feet above the utility pole or wireless support structure on which the small wireless facility is collocated. New or replacement utility poles or wireless support structures on which small wireless facilities are collocated may not exceed the higher of: a. 10 feet in height above the tallest existing utility pole, other than a utility pole supporting only wireless facilities, that is in place on the date the application is submitted to the City, that is located within 300 feet of the new or replacement utility pole or wireless support structure and that is in the same right-of-way within the jurisdictional boundary of the City, provided the City may designate which intersecting right-of-way within 300 feet of the proposed utility pole or wireless support structures shall control the height limitation for such facility; or b. 45 feet above ground level. (9) Height Exceptions or Variances. If an applicant proposes a height for a new or replacement pole in excess of the above height limitations on which the small wireless facility is proposed for collocation, the applicant shall apply for a variance in conformance with procedures, terms and conditions set forth in section 7-8-22 below. (10) Contractual Design Requirements. The wireless provider shall comply with requirements that are imposed by a contract between the City and a private property owner that concern design or construction standards applicable to utility poles and ground-mounted equipment located in the right-of-way. (11) Ground-mounted Equipment Spacing. The wireless provider shall comply with applicable spacing requirements in applicable codes and ordinances concerning the location of ground-mounted equipment located in the right-of-way if the requirements include a waiver, zoning or other process that addresses wireless provider requests for exception or variance and do not prohibit granting of such exceptions or variances. (12) Undergrounding Regulations. The wireless provider shall comply with local code provisions or regulations concerning undergrounding requirements that prohibit the installation of new or the modification of existing utility poles in a right-of-way without prior approval if the requirements include a waiver, zoning or other process that addresses requests to install such new utility poles or modify such existing utility poles and do not prohibit the replacement of utility poles. (13) Collocation Completion Deadline. Collocation for which a permit is granted shall be completed within 180 days after issuance of the permit, unless the City and the wireless provider agree to extend this period or a delay is caused by make-ready work for a municipal utility pole or by the lack of commercial power or backhaul availability at the site, provided the wireless provider has made a timely request Ordinance No. 2018-____ Page 10 within 60 days after the issuance of the permit for commercial power or backhaul services, and the additional time to complete installation does not exceed 360 days after issuance of the permit. Otherwise, the permit shall be void unless the City grants an extension in writing to the applicant. D. Application: (1) The City shall not require an application, approval or permit, or require any fees or other charges, from a communications service provider authorized to occupy the rights-of-way, for: a. routine maintenance; b. the replacement of wireless facilities with wireless facilities that are substantially similar, the same size, or smaller if the wireless provider notifies the City at least 10 days prior to the planned replacement and includes equipment specifications for the replacement of equipment consistent with subsection d. under the Section titled Application Requirements; or c. the installation, placement, maintenance, operation or replacement of micro wireless facilities suspended on cables that are strung between existing utility poles in compliance with applicable safety codes. (2) Wireless providers shall secure a permit from the City to work within rights-of-way for activities that affect traffic patterns or require lane closures. E. Exceptions to Applicability. Nothing in this Ordinance authorizes a person to collocate small wireless facilities on: (1) property owned by a private party or property owned or controlled by the City or another unit of local government that is not located within rights-of-way, or a privately owned utility pole or wireless support structure without the consent of the property owner; (2) property owned, leased, or controlled by a park district, forest preserve district, or conservation district for public park, recreation or conservation purposes without the consent of the affected district, excluding the placement of facilities on rights-of-way located in an affected district that are under the jurisdiction and control of a different unit of local government as provided by the Illinois Highway Code; or (3) property owned by a rail carrier registered under Section 18c-7201 of the Illinois Vehicle Code, Metra Commuter Rail or any other public commuter rail service, or an electric utility as defined in Section 16-102 of the Public Utilities Act, without the consent of the rail carrier, public commuter rail service, or electric utility. The provisions of this Ordinance do not apply to an electric or gas public utility or such utility's wireless facilities if the facilities are being used, developed and maintained consistent with the provisions of subsection (i) of Section 16-108.5 of the Public Utilities Act. Ordinance No. 2018-____ Page 11 For the purposes of this subsection, "public utility" has the meaning given to that term in Section 3-105 of the Public Utilities Act. Nothing in this Ordinance shall be construed to relieve any person from any requirement (a) to obtain a franchise or a State-issued authorization to offer cable service or video service or (b) to obtain any required permission to install, place, maintain, or operate communications facilities, other than small wireless facilities subject to this Ordinance. F. Pre-Existing Agreements. Existing agreements between the City and wireless providers that relate to the collocation of small wireless facilities in the right-of-way, including the collocation of small wireless facilities on City utility poles, that are in effect on June 1, 2018, remain in effect for all small wireless facilities collocated on the City’s utility poles pursuant to applications submitted to the City before June 1, 2018, subject to applicable termination provisions contained therein. Agreements entered into after June 1, 2018, shall comply with this Ordinance. A wireless provider that has an existing agreement with the City on the effective date of the Act may accept the rates, fees and terms that the City makes available under this Ordinance for the collocation of small wireless facilities or the installation of new utility poles for the collocation of small wireless facilities that are the subject of an application submitted two or more years after the effective date of the Act by notifying the City that it opts to accept such rates, fees and terms. The existing agreement remains in effect, subject to applicable termination provisions, for the small wireless facilities the wireless provider has collocated on the City’s utility poles pursuant to applications submitted to the City before the wireless provider provides such notice and exercises its option under this paragraph. G. Annual Recurring Rate. A wireless provider shall pay to the City an annual recurring rate to collocate a small wireless facility on a City utility pole located in a right-of-way that equals (i) $200 per year or (ii) the actual, direct and reasonable costs related to the wireless provider’s use of space on the City utility pole. If the City has not billed the wireless provider actual and direct costs, the fee shall be $200 payable on the first day after the first annual anniversary of the issuance of the permit or notice of intent to collocate, and on each annual anniversary date thereafter. H. Abandonment. A small wireless facility that is not operated for a continuous period of 12 months shall be considered abandoned. The owner of the facility shall remove the small wireless facility within 90 days after receipt of written notice from the City notifying the wireless provider of the abandonment. The notice shall be sent by certified or registered mail, return receipt requested, by the City to the owner at the last known address of the wireless provider. If the small wireless facility is not removed within 90 days of such notice, the City may remove or cause the removal of such facility pursuant to the terms of its pole attachment agreement for municipal utility poles or through whatever actions are provided for abatement of nuisances or by other law for removal and cost recovery. Ordinance No. 2018-____ Page 12 A wireless provider shall provide written notice to the City if it sells or transfers small wireless facilities within the jurisdiction of the City. Such notice shall include the name and contact information of the new wireless provider. I. Dispute Resolution. The Circuit Court of Kendall County shall have exclusive jurisdiction to resolve all disputes arising under the Small Wireless Facilities Deployment Act. Pending resolution of a dispute concerning rates for collocation of small wireless facilities on municipal utility poles within the right-of-way, the City shall allow the collocating person to collocate on its poles at annual rates of no more than $200 per year per municipal utility pole, with rates to be determined upon final resolution of the dispute. J. Indemnification. A wireless provider shall indemnify and hold the City harmless against any and all liability or loss from personal injury or property damage resulting from or arising out of, in whole or in part, the use or occupancy of the City improvements or right-of-way associated with such improvements by the wireless provider or its employees, agents, or contractors arising out of the rights and privileges granted under this Ordinance and the Act. A wireless provider has no obligation to indemnify or hold harmless against any liabilities and losses as may be due to or caused by the sole negligence of the City or its employees or agents. A wireless provider shall further waive any claims that they may have against the City with respect to consequential, incidental, or special damages, however caused, based on the theory of liability. K. Insurance. The wireless provider shall carry, at the wireless provider's own cost and expense, the following insurance: (i) property insurance for its property's replacement cost against all risks; (ii) workers' compensation insurance, as required by law; OR (iii) commercial general liability insurance with respect to its activities on the City improvements or rights-of-way to afford minimum protection limits consistent with its requirements of other users of City improvements or rights-of-way, including coverage for bodily injury and property damage. The wireless provider shall include the City as an additional insured on the commercial general liability policy and provide certification and documentation of inclusion of the City in a commercial general liability policy prior to the collocation of any wireless facility. A wireless provider may self-insure all or a portion of the insurance coverage and limit requirement required by the City. A wireless provider that self-insures is not required, to the extent of the self-insurance, to comply with the requirement for the name of additional insureds under this Section. A wireless provider that elects to self-insure shall provide to the City evidence sufficient to demonstrate its financial ability to self-insure the insurance coverage limits required by the City.” Ordinance No. 2018-____ Page 13 Section 5: That Section 8-10-1A, Fee Schedule, of the Yorkville City Code, as amended, be and is hereby amended by adding the following subsections after Telecommunication tower, Equipment shelter building for tower, and Additional antenna or a single user group of antennas on existing tower: Small wireless facility on an existing utility pole or wireless support structure $650.00 Small wireless facility in a consolidated application for more than one facility on existing poles or wireless support structure. $350.00 Small wireless facility installation on a new utility pole. $1000.00 Section 6: This Ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ____________________, 2018. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ ALEX HERNANDEZ ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ________ day of ____________________, 2018. ______________________________ MAYOR