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City Council Minutes 2018 06-26-18 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVH LE KENDALL COUNTY ILLINOIS HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY JUNE 26.2018 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward II Milschewski Present Plocher Absent Ward III Frieders Present Funkhouser Present Ward IV Tarulis Present Hernandez Present Also present: City Clerk Warren,Attorney Gardiner, City Administrator Olson,Police Chief Hart,Deputy Chief of Police Klingel,Public Works Director Dhuse,Finance Director Fredrickson,EEI Engineer Sanderson,Community Development Director Barksdale-Noble,Building Code Official Ratos,Director of Parks and Recreation Evans,Assistant City Administrator Willrett QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS None. n PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Monthly Treasurer's Report for May 2018(ADM 2018-48) 2. Ordinance 2018-36 Determining the Prevailing Rate of Wages for the United City of Yorkville- authorize the Mayor and City Clerk to execute(ADM 2018-52) 3. Ordinance 2018-37 Authorizing the Third Amendment to the Annual Budget for the Fiscal Year Commencing on May 1,2018 and Ending on April 30,2019(Downtown TIF)—authorize the Mayor and City Clerk to execute(ADM 2018-53) 4. Ordinance 2018-38 Authorizing the Fourth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1,2018 and Ending on April 30,2019(Truck Body Purchase)— authorize the Mayor and City Clerk to execute(PW 2018-63) 5. Ordinance 2018-39 Authorizing the Fifth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1,2018 and Ending on April 30,2019(Beecher Center HVAC)—authorize the Mayor and City Clerk to execute(PW 2018-58) Mayor Golinski entertained a motion to approve the consent agenda as presented. So moved by Alderman Milschewski; seconded by Alderman Frieders. Motion approved by a roll call vote.Ayes-7 Nays-0 n Colosimo-aye,Milschewski-aye,Tarulis-aye,Frieders-aye, Funkhouser-aye,Koch-aye,Hernandez-aye MINUTES FOR APPROVAL None. BELLS FOR PAYMENT Mayor Golinski stated that the bills were$1,253,043.30. REPORTS The Minutes of the Reaular Meetina of the City Council—June 26,2018—Page 2 of 4 MAYOR'S REPORT Purchase of New Police Vehicles (CC 2018-30) Mayor Golinski entertained a motion to authorize the purchase of three vehicles in an amount not to exceed$140,240.46. So moved by Alderman Tarulis; seconded by Alderman Colosimo. Motion approved by a roll call vote.Ayes-7 Nays-0 Frieders-aye Tarulis-aye,Colosimo-aye,Funkhouser-aye, Milschewski-aye,Hernandez-aye,Koch-aye n MFT Compliance Review No.65 for January 1,2016—December 31,2017 (CC 2018-31) City Administrator Olson stated this is an informational item.Mayor Golinski asked if there were any questions or comments.There were no comments or questions. Resolution 2018-18 Authorizing Acceptance of a Bid From D.Construction Inc.for the Paving of Parking Lots and Access Drives at Bristol Bay and Riverfront Parks (CC 2018-32) Mayor Golinski entertained a motion to approve a resolution authorizing acceptance of a bid from D. Construction Inc. for the paving of parking lots and access drives at Bristol Bay and Riverfront Parks and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Koch. Alderman Frieders spoke in regards to this resolution. Motion approved by a roll call vote.Ayes-7 Nays-0 Colosimo-aye,Funkhouser-aye,Milschewski-aye, Hernandez-aye,Koch-aye,Frieders-aye,Tarulis-aye Riverfest Special Events Agreement (CC 2018-33) Mayor Golinski entertained a motion to approve a participation agreement between the City and the Yorkville Area Chamber of Commerce for the River Fest special event that will be held on July 13 and n 14,2018 and authorize the City Administrator to execute. So moved by Alderman Hernandez; seconded by Alderman Frieders. Motion approved by a roll call vote.Ayes-7 Nays-0 Funkhouser-aye,Milschewski-aye,Hernandez-aye, Koch-aye,Frieders-aye,Tarulis-aye,Colosimo-aye Ordinance 2018-40 Amending the Code of Ordinances Providing for Liquor Control (CC 2018-34) Mayor Gohnski entertained a motion to approve an ordinance amending the code of ordinances providing for liquor control and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Colosimo. Motion approved by a roll call vote.Ayes-7 Nays-0 Milschewski-aye,Hernandez-aye,Koch-aye, Frieders-aye,Tarulis-aye,Colosimo-aye,Funkhouser-aye PUBLIC WORKS COMMITTEE REPORT ADA Transition Plan (PW 2018-56) Alderman Frieders made a motion to authorize the posting of the draft ADA transition plan to seek public comment over a minimum of a 30-day period; seconded by Alderman Koch. Alderman Colosimo commented on this ADA transition plan.He and City Administrator Olson n Discussed this issue.There was further discussion on this issue by Mayor Golinski and City Council members. Motion approved by a roll call vote.Ayes-7 Nays-0 Hernandez-aye,Koch-aye,Frieders-aye,Tarulis-aye, Colosimo-aye,Funkhouser-aye,Milschewski-aye Well No.3-RFP (PW 2018-57) Alderman Frieders made a motion to authorize staff to issue a request for proposals for re-piping of existing water main and demolition of well#3 building; seconded by Alderman Hernandez. The Minutes of the Regular Meetina of the City Council—June 26,2018—Page 3 of 4 Motion approved by a roll call vote.Ayes-7 Nays-0 Koch-aye,Frieders-aye,Tarulis-aye,Colosimo-aye, Funkhouser-aye,Milschewski-aye,Hernandez-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. PLANNING AND ZONING COMMISSION Ordinance 201841 Granting an Accessory Structure Location Variance for the Property Located at 515 West Madison Street(Detached Garage) (PZC 2018-10) Mayor Golinski entertained a motion to approve an ordinance granting an accessory structure location variance for the property located at 515 W.Madison Street(detached garage)and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Colosimo. Motion approved by a roll call vote.Ayes-7 Nays-0 Frieders-aye,Tarulis-aye,Colosimo-aye,Funkhouser-aye, Milschewski-aye,Hernandez-aye,Koch-aye Saar—Route 71 Rezoning—1.5 Mile Review (PZC 2018-11) Mayor Golinski entertained a motion to authorize staff to notify Kendall County that the City Council does not have any objections to the rezoning petition; seconded by Alderman Frieders. n Motion approved by a roll call vote.Ayes-7 Nays-0 Frieders-aye,Tarulis-aye,Colosimo-aye,Funkhouser-aye, Milschewski-aye,Hernandez-aye,Koch-aye CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY&LIAISON REPORT Parks and Rec Alderman Frieders wanted to acknowledge the actions that Parks and Rec have taken down on the Riverfront.The Riverfront is showing great improvement and he looks forward to watching the Riverfront develop in the future. National Suicide Prevention Campaign Alderman Frieders wanted to give an update on the National Suicide Prevention Campaign.He stated the program has been adopted in 7 states,6 counties,and 110 cities. STAFF REPORT Fourth Of July Parade City Administrator Olson gave details on the Fourth of July parade. PRESENTATIONS(cont'd) City Services Survey (CC 2018-35) City Administrator Olson gave a power point on the City Services Survey. ADDITIONAL BUSINESS Waste Pick Up Schedule Alderman Funkhouser made some comment regarding the waste pick up schedule.He asked City Administrator Olson to discuss this issue more in depth and gave details. Alderman Funkhouser and City Administrator Olson discussed this further.Alderman Colosimo wanted assurance that trucks wouldn't be driving down the street late into the evening.City Administrator Olson answered his question,but stated The Minutes of the Reaular Meetina of the City Council—June 26,2018—Page 4 of 4 the service schedule times had not been established.The Council continued to discuss issues related to trash pickup. EXECUTIVE SESSION None. CITIZEN COMMENTS None. n ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 7:32 p.m. Minutes submitted by: Beth Warren, City Clerk,City of Yorkville,Illinois n 6/26/2018 1 United City of Yorkvilley City Services Survey 2017 Results City Council – June 26, 2018 Survey Details Opened in September 2017 Closed in February 2018 Password protected Passwords sent on utility bills twice ldhhldDirect mailers sent to random households twice Any resident could call and verify their address and receive a unique password 6/26/2018 2 Survey Details 348 unique responses 271 responses in 2015 481 responses in 2013 551 responses in 2012 29 questions29 questions Average survey time 21 minutes Survey Details Narrative report and survey response summary data, including all comments are available at https://www.yorkville.il.us/248/Citizen-Survey 6/26/2018 3 Summary Conclusions Satisfaction for every City service i d f th 2015 improved from the 2015 survey Some statistically insignificant Table 1 in the report Quality of refuse collection, police services, parks, and quantity of parks services, parks, and quantity of parks achieve very high satisfaction ratings again Table 3 Table 3, Question 2 Significant improvement maintenance of streets, sidewalks, and infrastructure flow of traffic / congestion management Minor improvement Quality of recreation programming offeredQuality of recreation programming offered Quality of stormwater management systems City communication with public 6/26/2018 4 Table 3, Question 2 Satisfaction aggregate decrease Response time of police services Quality of customer service during building inspections Decrease of the above due to more Decrease of the above due to more users than historically observed responding with “N/A” Table 5, Question 3 Resident recommendations for City service emphasisemphasis Maintenance of streets #1 As usual Congestion management #2 As usual Quality of water services #3 (tied) New to top 5 Quality of police services #3 (tied)Quality of police services #3 (tied) As usual Quality of property maintenance services and communication with your elected officials tied at #5 6/26/2018 5 Table 6, Question 4 Attract commercial development is a larger priority than manufacturing development, work on incomplete subdivisions, keeping citizens informed of City activities, attracting attainable housing, or expansion of cultural activities Table 9, Question 5 Satisfaction improvements across the board for quality of life, quality of services, image of the city, and value residents receive for tax dollars 6/26/2018 6 Table 11, Question 6 Major advantages to living in Yorkville Residential neighborhoodsg Friendliness of residents Housing Quality Location Schools Neutral Recreational amenities Housing Costsg Disadvantages Shopping Transportation Table 12, Question 9 Strong agreement that: Yorkville is a good place to raise kidsYorkville is a good place to raise kids Yorkville is safer than surrounding communities Yorkville has a sense of community I would recommend living in Yorkville I plan to remain in Yorkville for the next five years Slight disagreement that: Yorkville is a good place to retire 6/26/2018 7 Table 25, Question 12 Utility bill inserts are now the main outlet used by residents for City informationby residents for City information City newsletter and Facebook page being used much more frequently Website seeing no change in long-term use, despite redesign Kendall County Record usage down, Yorkville patch usage up, WSPY usage up, Beacon usage down Table 32, Question 18 Residents want City to recruit retail/shopping opportunities, before light manufacturing, office developments, or heavy manufacturing development Priority has not changed since the first survey in 2012 6/26/2018 8 Table 33, Question 19 Residents want new supermarkets before any other type of retail New restaurants and specialty stores have typically been more requested than supermarkets (now #2 and #3)than supermarkets (now #2 and #3) Table 34, Question 19 Specific businesses requested and number of requestsof requests Trader Joes – 46 Portillos – 28 Meijer – 20 Costco – 19 Chilis – 16 Michaels – 15 Bath and Body Works 15Bath and Body Works –15 Whole Foods – 14 Chipotle – 14 Mariano’s - 14 6/26/2018 9 Miscellaneous survey data Public safety services data Tables 14 16Tables 14 –16 Public Works services data Tables 17 – 24 Communications services data Tables 25 – 29 Parks and Recreation events data Tables 30 - 31 Demographics Majority of respondents have lived here f th 9 hi h i fi t for more than 9 years, which is a first occurrence in our survey 70% lived here under 10 years in 2012 47% lived here under 10 years in 2017 Renters were properly represented in Renters were properly represented in the survey group (7% of total respondents, 7.4% of all households in Yorkville) 6/26/2018 10 Demographics Despite being a relatively young community, majority of respondents were 50 years of age or olderpyg Significant underrepresentation in individuals under 50 Representation rates in race/ethnicity were all over the board White/Caucasian, moderately overrepresented Hispanic/Latino significantly underrepresented African American/Black, Asian/Pacific Islander, and Native American moderately underrepresented 48% male respondents vs. 52% female respondents Yorkville split is 49.5% male vs. 50.5% female Questions? Bart Olson, City Administrator bolson@yorkville.il.us https://www.yorkville.il.us/248/Citizen-Survey REGULAR CITY COUNCIL MEETING June 26, 2018 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: