Library Packet 2018 08-13-18Agenda
Yorkville Public Library
Michelle Pfister Meeting Room
Board of Trustees
August 13, 2018 ‐ 7:00 P.M.
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
Statistics
9. Report of the Library Director
10. City Council Liaison
11. Standing Committees Policy Personnel
Finance Community Relations
12. Unfinished Business Update on the Open Meetings Violation
Update on the Strategic Plan
Approve Mission & Values Statement
13. New Business Approve Carpet Cleaning Company
Approve Electronic Participation at Meetings Policy
Approve Revised DVD Policy
Approve Board Borrowing Policy
Approve Revised Meeting Room Policy
Roof Gutter Covers Proposal
Disaster Plan Review
14. Executive Session (if needed)
1. For the appointment, employment, compensation, discipline, performance or legal
counsel for the public body, including hearing testimony on a complaint lodged against
an employee of the public body, or against legal counsel for the public body to
determine its validity.
15. Adjournment
DRAFT
Yorkville Public Library
Personnel Committee Meeting
Monday, July 9, 2018, 6:00pm
902 Game Farm Road – Board Room
The Personnel Committee meeting was called to order at 6:01pm by Vice-President Carol LaChance.
Roll Call:
Darren Crawford-present, Theron Garcia-present, Carol LaChance-yes, Wamecca Rodriguez-present
Others Present:
Library Director Elisa Topper
Recognition of Visitors: No visitors
Public Comment: None
Approve & Release the Portion of the April 24, 2018 Closed Session Meeting Audio Recording as
Advised by the State's Attorney's Office and Minutes of the Same
Ms. Rodriguez made a motion to approve as supplemental minutes of the open meeting on April 24,
2018 of the Personnel Committee of the Yorkville Public Library those minutes of the meeting that
occurred from 27:53 to 28:17 and 29:54 to 37:54 of the recording of that meeting as described in the
attached Supplemental Minutes. Ms. Garcia seconded.
Roll Call: Rodriguez-yes, LaChance-yes, Garcia-yes, Crawford-yes. Carried 4-0.
Executive Session
At approximately 6:03pm a motion was made by Ms. LaChance and seconded by Ms. Rodriguez to
enter into Executive Session. Ms. LaChance stated the purpose of the Session: For the appointment,
employment, compensation, discipline, performance, or dismissal of specific employees of the public
body or legal counsel for the public body, including hearing testimony on a complaint lodged against
an employee of the public body or against legal counsel for the public body to determine its validity.
Roll call to go into Executive Session: Garcia-yes, LaChance-yes, Rodriguez-yes, Crawford-yes.
Carried 4-0.
The Committee exited the Executive Session at approximately 6:06pm with a roll call: Crawford-yes,
Garcia-yes, LaChance-yes, Rodriguez-yes. The committee returned to regular session with all
previous attendees still present.
Adjournment:
There was no further business and the meeting was immediately adjourned at approximately 6:06pm on
a motion and second by Ms. LaChance and Ms. Garcia, respectively. Unanimous voice vote approval.
Minutes respectfully submitted by
Marlys Young, Minute Taker Page 1 of 1
DRAFT
Yorkville Public Library
Board of Trustees
Monday, July 9, 2018, 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The meeting was called to order at 7:00pm by Vice-President Carol LaChance, roll was called and a
quorum was established.
Roll Call: Theron Garcia-yes, Carol LaChance-yes, Wamecca Rodriguez-yes, Susan Chacon-yes,
Darren Crawford-yes, Krista Danis-yes
Absent: Jason Hedman, Russ Walter
Others Present:
Library Director Elisa Topper, Director of Adult Services Shelley Augustine, Circulation Manager
Sharyl Iwanski, City Council Liaison Jackie Milschewski
Recognition of Visitors: Ms. LaChance recognized the library staff and guest.
Amendments to the Agenda: None
Minutes: June 11, 2018 and June 18, 2018
Ms. Chacon noted that a statement read by Mr. Walter was missing one line in the attachment to the
June 11th minutes. Ms. Topper will check on this. Ms. Rodriguez moved and Ms. Chacon seconded a
motion to approve these minutes as amended. Unanimous voice vote approval.
The June 18th Personnel Committee minutes were approved as presented on a motion by Ms. Garcia
and seconded by Ms. Rodriguez. Unanimous voice vote approval.
Correspondence:
Ms. Topper noted outstanding newspaper coverage was given about the presentation by the women's
baseball league with stories in both the Beacon News and Kendall County Record. A thank you was
received from the chairperson of the ALA, thanking the Board for sponsoring Ms. Topper's attendance
at the recent conference where she also presented. A letter was also received from the State's Attorney
regarding the OMA.
Public Comment: None
Staff Comment:
Ms. Augustine said more programs are scheduled including one on medical marijuana on July 26. An
outreach coordinator who works with a dispensary will give the presentation. Ms. Topper said it is a
trend for libraries to present this type of information.
Page 1 of 3
Report of the Treasurer:
Ms. Chacon said the budget is on track and 17% though the year. The twice yearly interest payments
were made and she pointed out there were 3 payrolls in June.
Payment of Bills
A motion was made and seconded by Trustees Crawford and Garcia, respectively, to pay the bills as
follows:
$16,155.72 Accounts Payable
$57,548.13 Payroll
$73,703.85 TOTAL
Roll call: Garcia-yes, LaChance-yes, Rodriguez-yes, Chacon-yes, Crawford-yes, Danis-yes.
Carried 6-0
Report of the Library Director:
1. Trico was called for alarm set off by high humidity.
2. HVAC system broke down and Daikin repaired at cost of $2,200.
3. A bike was stolen from front of library and it was found the camera was not working, camera
was replaced, police report made and the PD camera was checked also with no results.
4. Attended ALA conference, Ms. Topper thanked Board for approving her attendance.
5. Reviewed annual IPLAR report and Ms.Topper highlighted the comprehensive statistics about
the library. Report was submitted to State library.
6. Discussed new type of books/ideas from conference and reported over 900 exhibitors there.
City Council Liaison No report
Standing Committees:
The Personnel Committee was the only committee that met.
Unfinished Business:
Update on the OMA
Ms. Rodriguez reported the Personnel Committee met just prior to this meeting. The Committee
followed the recommendations of the State's Attorney to keep certain portions of the minutes in closed
session and certain portions in the regular meeting minutes. The action was requested to be
completed by August 1. A letter will be drafted to the State's Attorney and will be reviewed by the
Deputy City Clerk prior to submission.
Nomination of Officers
At the previous Board meeting, Ms. Rodriguez was nominated for Secretary and Ms. Chacon for
Treasurer. At this meeting Mr. Crawford was nominated for President and Ms. Garcia for Vice-
President. Since some Board members' terms have expired and they have not yet been re-appointed,
there was concern raised about those individuals holding an office if they were not re-appointed. Since
the current Board President will be unable to attend several meetings due to a car accident, the question
was also raised about achieving a quorum without the re-appointments. After some discussion, the
Board decided to move forward and verbally voted unanimously to elect the slate of nominees.
Update on the Strategic Plan
This item was tabled.
Approve Mission & Values Statement
This item was tabled.
Page 2 of 3
New Business:
Kendall Arts Guild Fundraising for Library Mural
Ms. Iwanski proposed the idea of enhancing the library walls and Ms. Topper had suggested exploring
a mural for the library. Ms. Iwanski is a member of the Kendall Arts Guild and said the organization
would collect the $8,500 for the mural cost. Ms. Rodriguez suggested that students could paint murals
and said they painted several murals at the high school. Since the mural would be totally funded with
tax-deductible donations, it was decided to move ahead with the mural through the Guild. It was also
pointed out that some areas would need to be done on scaffolding and while the library is closed. Ms.
Danis said the mural content should reflect mission values and Ms. Rodriguez said the mission
statement should be provided to the artist. The mural theme was described by Ms. Iwanski and she
said it would revolve around authors. A tentative drawing will be submitted first. Ms. Topper said she
liked the student painter idea for the kids' program room.
Ms. LaChance made a motion to approve a mural funded by the Kendall Arts Guild with a later
approval of the final art. Ms. Garcia seconded and there was a unanimous voice vote.
Approve Weblinx Proposal for Web Hosting & Consulting
Ms. Augustine said this proposal has 3 components. The first is for the on-line registration. She is
setting up parameters with Demco and Weblinx will need to overlay it into the calendar at $250 for 2
hours of work. The second part is an updated, more modern look of the website. Ms. Garcia asked if
a better rate could be obtained. The third issue is the slow loading which has to do with the host.
Weblinx was asked to add this service into the quote. The cost per year for hosting is $300. Ms.
Rodriguez suggested the library may need to upgrade the level of service and Go Daddy should be
asked for a higher speed. She said Weblinx is our original designer and if a new company is engaged,
it will cost more money. She said the site needs to be ADA compliant. Mr. Crawford asked about the
website security and resistance to hacking. Registrants put their personal information on line, payment
is made in-house and this data needs to be protected. If the library switches to another service, the
domain name may be lost. Board members will seek additional information on the technical issues
from Mr. Walter. Ms. Augustine was asked to present these many questions and concerns to Weblinx.
Ms. Garcia made a motion as follows: to approve item #1 for Weblinx to integrate Demco advanced
calendar on current website, swap out home page feed with a feed from Demco and link to the external
site for the full calendar and event registration. Ms. LaChance seconded the motion.
Roll call: Garcia-yes, LaChance-yes, Rodriguez-yes, Chacon-yes, Crawford-yes, Danis-yes. Carried
6-0.
Executive Session:
Trustees Garcia and Crawford moved and seconded, respectively, to postpone review of Executive
Session minutes for 6 months. Unanimous voice vote.
Additional Business:
Liaison Jackie Milschewski gave information about the old jail and said some Alderman would like it
demolished. A citizen group has formed to try and save the jail and will be having a meeting at Chapel
on the Green on Thursday. She said the structure complements the refurbished courthouse nearby.
Adjournment:
There was no further business and the meeting adjourned at 7:53pm on a motion by Ms. LaChance and
second by Mr. Crawford.
Minutes respectfully submitted by Marlys Young, Minute Taker Page 3 of 3
May June July August September October November December January February March April
2018 2018 2018 2018 2018 2018 2018 2018 2019 2019 2019 2019
Library
Operations Old Second $ 367,835 $ 554,412 $ 521,359
Building
Development Fees Old Second 58,324 66,829 78,681
Library
Operations IMET * 8,007 8,007 8,007
Library
Operations Illinois Funds 185,848 186,130 207,594
Total: $ 620,014 $ 815,379 $ 815,642 $ - $ - $ - $ - $ - $ - $ - $ - $ -
* Restricted
PAYROLL
1ST PAY PERIOD 17,762$ $ 20,607 $ 17,828
2ND PAY PERIOD 17,967 17,988 18,701
3RD PAY PERIOD - 18,953 -
Total 35,730$ 57,548$ 36,530$ -$ -$ -$ -$ -$ -$ -$ -$ -$
YORKVILLE PUBLIC LIBRARY
CASH STATEMENT
As of July 31, 2018
FISCAL YEAR 2018
% of Fiscal Year 8%17%25%Year-to-Date FISCAL YEAR 2019
ACCOUNT NUMBER DESCRIPTION May-18 June-18 July-18 Totals BUDGET % of Budget
LIBRARY OPERATIONS REVENUES
Taxes
82-000-40-00-4000 PROPERTY TAXES 54,356 290,990 11,130 356,477 672,505 53.01%
82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE 64,021 342,727 13,109 419,857 792,101 53.01%
Intergovernmental
82-000-41-00-4120 PERSONAL PROPERTY TAX 1,059 - 825 1,884 5,250 35.89%
82-000-41-00-4170 STATE GRANTS 4,060 - 21,151 25,211 13,100 192.45%
Fines & Forfeits
82-000-43-00-4330 LIBRARY FINES 569 531 1,610 2,710 8,500 31.88%
Charges for Service
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 1,114 203 827 2,144 7,500 28.59%
82-000-44-00-4422 COPY FEES 296 350 425 1,070 3,000 35.68%
82-000-44-00-4439 PROGRAM FEES 1 - - 1 1,000 0.10%
Investment Earnings
82-000-45-00-4500 INVESTMENT EARNINGS 291 296 335 923 1,750 52.74%
Miscellaneous
82-000-48-00-4820 RENTAL INCOME 100 150 100 350 2,000 17.50%
82-000-48-00-4824 DVD RENTAL INCOME 271 261 331 863 2,750 31.37%
82-000-48-00-4850 MISCELLANEOUS INCOME 2 14 80 96 2,000 4.80%
Other Financing Sources
82-000-49-00-4901 TRANSFER FROM GENERAL 5,438 1,764 1,764 8,966 25,179 35.61%
TOTAL REVENUES: LIBRARY 131,577 637,286 51,689 820,552 1,536,635 53.40%
LIBRARY OPERATIONS EXPENDITURES
Salaries & Wages
82-820-50-00-5010 SALARIES & WAGES 16,541 29,552 20,088 66,181 226,998 29.16%
82-820-50-00-5015 PART-TIME SALARIES 15,086 21,019 11,935 48,040 195,700 24.55%
Benefits
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,745 3,171 2,119 7,035 24,252 29.01%
82-820-52-00-5214 FICA CONTRIBUTION 2,357 3,806 2,387 8,551 31,720 26.96%
82-820-52-00-5216 GROUP HEALTH INSURANCE 10,696 4,960 4,785 20,441 79,318 25.77%
82-820-52-00-5222 GROUP LIFE INSURANCE (8) 51 25 69 328 20.92%
82-820-52-00-5223 DENTAL INSURANCE 876 438 727 2,041 4,652 43.87%
82-820-52-00-5224 VISION INSURANCE 117 77 104 298 701 42.51%
82-820-52-00-5230 UNEMPLOYMENT INSURANCE 191 - - 191 750 25.52%
82-820-52-00-5231 LIABILITY INSURANCE 5,246 1,764 1,764 8,774 24,429 35.92%
Contractual Services
82-820-54-00-5412 TRAINING & CONFERENCES 840 29 - 868 2,500 34.72%
82-820-54-00-5415 TRAVEL & LODGING - 107 1,088 1,195 600 199.24%
82-820-54-00-5426 PUBLISHING & ADVERTISING - - - - 2,000 0.00%
82-820-54-00-5440 TELECOMMUNICATIONS - 379 379 758 5,000 15.17%
82-820-54-00-5452 POSTAGE & SHIPPING - 18 48 66 500 13.29%
82-820-54-00-5460 DUES & SUBSCRIPTIONS 448 13 13 474 11,000 4.31%
82-820-54-00-5462 PROFESSIONAL SERVICES 97 416 185 698 40,000 1.75%
82-820-54-00-5466 LEGAL SERVICES - - - - 3,000 0.00%
82-820-54-00-5468 AUTOMATION 2,098 - - 2,098 20,000 10.49%
82-820-54-00-5480 UTILITIES - 373 341 714 9,540 7.48%
82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 930 268 625 1,822 50,000 3.64%
82-820-54-00-5498 PAYING AGENT FEES 1,100 - 589 1,689 1,700 99.32%
Supplies
82-820-56-00-5610 OFFICE SUPPLIES - 958 462 1,420 8,000 17.75%
82-820-56-00-5620 OPERATING SUPPLIES - 54 79 133 2,000 6.64%
82-820-56-00-5621 CUSTODIAL SUPPLIES - 1,296 403 1,699 8,000 21.24%
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2019 BUDGET REPORT
For the Month Ending July 31, 2018
1
% of Fiscal Year 8%17%25%Year-to-Date FISCAL YEAR 2019
ACCOUNT NUMBER DESCRIPTION May-18 June-18 July-18 Totals BUDGET % of Budget
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2019 BUDGET REPORT
For the Month Ending July 31, 2018
82-820-56-00-5671 LIBRARY PROGRAMMING - 35 143 178 1,000 17.79%
82-820-56-00-5675 EMPLOYEE RECOGNITION - - - - 200 0.00%
82-820-56-00-5685 DVD'S - 56 - 56 500 11.24%
82-820-56-00-5686 BOOKS - 1,874 1,518 3,392 1,500 226.12%
2006 Bond
82-820-84-00-8000 PRINCIPAL PAYMENT - - - - 50,000 0.00%
82-820-84-00-8050 INTEREST PAYMENT - 12,494 - 12,494 24,988 50.00%
2013 Refunding Bond
82-820-99-00-8000 PRINCIPAL PAYMENT - - - - 565,000 0.00%
82-820-99-00-8050 INTEREST PAYMENT - 76,056 - 76,056 152,113 50.00%
TOTAL FUND REVENUES 131,577 637,286 51,689 820,552 1,536,635 53.40%
TOTAL FUND EXPENDITURES 58,360 159,264 49,808 267,433 1,547,989 17.28%
FUND SURPLUS (DEFICIT)73,217 478,022 1,881 553,119 (11,354)
LIBRARY CAPITAL REVENUES
84-000-42-00-4214 DEVELOPMENT FEES 9,200 14,650 9,175 33,025 43,200 76.45%
84-000-45-00-4500 INVESTMENT EARNINGS 2 3 3 8 10 81.80%
TOTAL REVENUES: LIBRARY CAPITAL 9,202 14,653 9,178 33,033 43,210 76.45%
LIBRARY CAPITAL EXPENDITURES
84-840-54-00-5460 E-BOOK SUBSCRIPTIONS 85 - - 85 3,500 2.43%
84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - 795 795 15,000 5.30%
84-840-56-00-5683 AUDIO BOOKS - 24 155 179 1,600 11.18%
84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - - 500 0.00%
84-840-56-00-5685 DVD'S - - 310 310 1,500 20.64%
84-840-56-00-5686 BOOKS - 674 1,578 2,251 30,000 7.50%
TOTAL FUND REVENUES 9,202 14,653 9,178 33,033 43,210 76.45%
TOTAL FUND EXPENDITURES 85 698 2,837 3,620 52,100 6.95%
FUND SURPLUS (DEFICIT)9,117 13,955 6,341 29,413 (8,890)
2
DATE: 08/06/2018 UNITED CITY OF YORKVILLE PAGE: 1TIME: 11:32:52 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2019 ACTIVITY THROUGH FISCAL PERIOD 03PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2018 BEGINNING BALANCE 3,196.04 AP-180514 05/07/2018 01 BOOKS BAKER & TAYLOR 104522 2033598121-19 75.07 05/07/2018 02 BOOKS BAKER & TAYLOR 104522 2033623607-19 13.28 05/07/2018 03 BOOKS BAKER & TAYLOR 104522 2033647543-19 166.30 05/07/2018 04 BOOKS BAKER & TAYLOR 104522 2033663949-19 33.29 05/07/2018 05 BOOKS BAKER & TAYLOR 104522 2033673584-19 24.08 AP-180514VD 05/14/2018 01 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033598121-19 75.07 05/14/2018 02 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033623607-19 13.28 05/14/2018 03 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033647543-19 166.30 05/14/2018 04 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033663949-19 33.29 05/14/2018 05 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033673584-19 24.08 AP-180525M 05/22/2018 11 TARGET-GIFT CARDS, SUPPLIES FIRST NATIONAL BANK 900059 052518-J.WEISS19 108.35 05/22/2018 12 DOLLAR TREE-SUPPLIES FOR FIRST NATIONAL BANK 900059 052518-J.WEISS19 26.35 GJ-180531LB 06/04/2018 08 May 2018 Deposits 1,087.33 AP-80514 05/14/2018 01 BOOKS BAKER & TAYLOR 104522 2033598121-19 75.07 05/14/2018 02 BOOKS BAKER & TAYLOR 104522 2033623607-19 13.28 05/14/2018 03 BOOKS BAKER & TAYLOR 104522 2033647543-19 166.30 05/14/2018 04 BOOKS BAKER & TAYLOR 104522 2033663949-19 33.29 05/14/2018 05 BOOKS BAKER & TAYLOR 104522 2033673584-19 24.08 _________________________________ TOTAL PERIOD 01 ACTIVITY 758.74 1,399.3502 AP-180611 06/05/2018 01 BOOKS BAKER & TAYLOR 104528 2033688375 13.79 06/05/2018 02 BOOKS BAKER & TAYLOR 104528 2033696051 212.34 06/05/2018 03 BOOKS SCHOLASTIC BOOK CLUB 104532 17133293 224.40 06/05/2018 04 BOOK SCHOLASTIC BOOK CLUB 104532 17158684 2.00 AP-180625M 06/19/2018 121 AMAZON-MAGNETIC GEARS FIRST NATIONAL BANK 900061 062518-E.TOPPER 38.24 06/19/2018 122 LAKESHORE-ROOM DIVIDER, FIRST NATIONAL BANK 900061 062518-E.TOPPER 401.33 06/19/2018 123 AMAZON-BLOCKS, SCISSORS FIRST NATIONAL BANK 900061 062518-E.TOPPER 62.10 06/19/2018 124 AMAZON-RUG, SORTER FIRST NATIONAL BANK 900061 062518-E.TOPPER 44.96 GJ-180630LB 07/05/2018 07 June 2018 Deposits 226.40 _________________________________ TOTAL PERIOD 02 ACTIVITY 999.16 226.4003 AP-180709 07/05/2018 01 BOOKS BAKER & TAYLOR 104537 2033785167 181.82 AP-180725M 07/26/2018 183 TARGET-MATERIALS FOR FRIENDS FIRST NATIONAL BANK 900062 072518-J.WEISS 65.84 _________________________________ TOTAL PERIOD 03 ACTIVITY 247.66 0.00 TOTAL ACCOUNT ACTIVITY 2,005.56 1,625.75 ENDING BALANCE 2,816.23 GRAND TOTAL 2,816.23 TOTAL DIFFERENCE 0.00 2,816.23
July YTD % of FY 2019
Actual Actual Budget Budget YTD Actual % Change
LIBRARY OPERATIONS FUND (82)
Revenues
Property Taxes 24,239$ 776,334$ 53.0%1,464,606$ 335,638$ 131.30%
Intergovernmental
Personal Property Replacement Tax 825$ 1,884$ 35.9%5,250$ 1,839$ 2.47%
State Grants 21,151 25,211 192.5%13,100 - 0.00%
Total Intergovernmental 21,977$ 27,096$ 147.7%18,350$ 1,839$ 1373.42%
Library Fines 1,610$ 2,710$ 31.9%8,500$ 3,592$ -24.57%
Charges for Services
Library Subscription Cards 827$ 2,144$ 28.6%7,500$ 2,185$ -1.89%
Copy Fees 425 1,070 35.7%3,000 875 22.32%
Program Fees - 1 0.1%1,000 338 -99.70%
Total Charges for Services 1,252$ 3,215$ 28.0%11,500$ 3,398$ -5.38%
Investment Earnings 335$ 923$ 52.7%1,750$ 427$ 116.22%
Reimbursements/Miscellaneous/Transfers In
Miscellaneous Reimbursements -$ -$ 0.0%-$ -$ 0.00%
Rental Income 100 350 17.5%2,000 429 -18.41%
DVD Rental Income 331 863 31.4%2,750 598 -83.95%
Miscellaneous Income 80 96 4.8%2,000 219 3993.93%
Transfer In 1,764 8,966 35.6%25,179 9,089 -1.35%
Total Miscellaneous & Transfers 2,275$ 10,274$ 32.2%31,929$ 10,335$ -0.58%
Total Revenues and Transfers 51,689$ 820,552$ 53.4%1,536,635$ 355,229$ 130.99%
Expenditures
Library Operations 49,808$ 267,433$ 17.3%1,547,989$ 189,741$ 40.95%
50 Salaries 32,023 114,222 27.0%422,698 118,047 -3.24%
52 Benefits 11,912 47,400 28.5%166,150 48,696 -2.66%
54 Contractual Services 3,268 10,383 7.1%145,840 20,118 -48.39%
56 Supplies 2,605 6,878 32.4%21,200 2,881 138.73%
99 Transfers Out/Debt Service - 88,550 11.2%792,101 - 0.00%
Total Expenditures and Transfers 49,808$ 267,433$ 17.3%1,547,989$ 189,741$ 40.95%
Surplus(Deficit)1,881$ 553,119$ (11,354)$ 165,488$
*July represents 25% of fiscal year 2019
UNITED CITY OF YORKVILLE
STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS
For the Month Ending July 31, 2018 *
Fiscal Year 2018
For the Month Ending July 31, 2017
DATE: 07/26/18 UNITED CITY OF YORKVILLETIME: 13:07:35 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900062 FNBO FIRST NATIONAL BANK OMAHA 07/25/18 072518-A.SIMMONS 06/30/18 01 OFFICE DEPO-PAPER 01-110-56-00-5610 33.80 02 OFFICE DEPO-PAPER 01-110-56-00-5610 169.00 03 OFFICE DEPO-MARKER BOARD 52-520-56-00-5610 165.49 04 OFFICE DEPO-POST IT TABS 52-520-56-00-5610 6.36 05 OFFICE DEPO-PADS, CLOROX WIPES 01-210-56-00-5610 39.88 06 OFFICE DEPO-CORRECTION TAPE 01-110-56-00-5610 13.47 07 OFFICE DEPO-MARKER KIT, 52-520-56-00-5610 191.98 08 NOTEBOOKS, PENS, FOLDERS, ** COMMENT ** 09 FOLDERS, PAPER ** COMMENT ** 10 OFFICE DEPO-TONER 79-795-56-00-5610 34.33 11 COMCAST-05/12-06/11 CABLE 01-110-54-00-5440 21.04 12 COMCAST-JUN 2018 INTERNET, 82-820-54-00-5440 379.13 13 CABLE & PHONE ** COMMENT ** 14 COMCAST-05/15-06/14 INTERNET 01-110-54-00-5440 5.90 15 COMCAST-05/15-06/14 INTERNET 01-220-54-00-5440 5.90 16 COMCAST-05/15-06/14 INTERNET 01-120-54-00-5440 3.93 17 COMCAST-05/15-06/14 INTERNET 79-790-54-00-5440 5.41 18 COMCAST-05/15-06/14 INTERNET 01-210-54-00-5440 25.57 19 COMCAST-05/15-06/14 INTERNET 79-795-54-00-5440 5.41 20 COMCAST-05/15-06/14 INTERNET 52-520-54-00-5440 2.95 21 COMCAST-05/15-06/14 INTERNET 01-410-54-00-5440 4.92 22 COMCAST-05/15-06/14 INTERNET 51-510-54-00-5440 4.92 23 COMCAST-05/15-06/14 PHONE & 79-795-54-00-5440 19.33 24 CABLE ** COMMENT ** 25 KONICA-MAY COPIER CHARGE 82-820-54-00-5462 7.43 26 ADVANCED DISPOSAL-EXT-C-SOIL/ 72-720-60-00-6045 1,685.24 27 ADCM-EXTERNAL ** COMMENT ** 28 OFFICE DEPO-PAPER CLIPS, 01-220-56-00-5610 7.71 29 BINDER CLIPS, PENS ** COMMENT ** 30 OFFICE DEPO-PADS, POST IT 01-220-56-00-5610 27.68 31 NOTES ** COMMENT ** 32 OFFICE DEPO-BINDER CLIPS 01-220-56-00-5610 2.78 33 OFFICE DEPO-POST IT PADS 01-110-56-00-5610 10.92 34 OFFICE DEPO-CASTERS 01-110-56-00-5610 31.87 35 OFFICE DEPO-HEADSET 79-790-56-00-5620 40.00 36 OFFICE DEPO-PRINTER INK 01-210-56-00-5610 35.00 37 VERIZON-MAY 2018 MOBILE PHONES 01-220-54-00-5440 379.36 38 VERIZON-MAY 2018 MOBILE PHONES 01-210-54-00-5440 617.99 39 VERIZON-MAY 2018 MOBILE PHONES 79-795-54-00-5440 72.98 40 VERIZON-MAY 2018 MOBILE PHONES 51-510-54-00-5440 295.50 41 VERIZON-MAY 2018 MOBILE PHONES 01-410-54-00-5440 93.71 42 VERIZON-MAY 2018 MOBILE PHONES 52-520-54-00-5440 38.01 43 NEOPOST-RED INK CARTRIDGE 01-120-56-00-5610 177.99 44 ADS-JUL-SEPT 2018 MONITORING 23-216-54-00-5446 519.57 45 KONICA-5/10-6/09 COPY CHARGES 01-110-54-00-5430 196.59Page 1 of 13
DATE: 07/26/18 UNITED CITY OF YORKVILLETIME: 13:07:35 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900062 FNBO FIRST NATIONAL BANK OMAHA 07/25/18 072518-A.SIMMONS 06/30/18 46 KONICA-5/10-6/09 COPY CHARGES 01-120-54-00-5430 65.53 47 KONICA-5/10-6/09 COPY CHARGES 01-220-54-00-5430 114.93 48 KONICA-5/10-6/09 COPY CHARGES 01-210-54-00-5430 455.18 49 KONICA-5/10-6/09 COPY CHARGES 01-410-54-00-5462 2.25 50 KONICA-5/10-6/09 COPY CHARGES 51-510-54-00-5430 2.25 51 KONICA-5/10-6/09 COPY CHARGES 52-520-54-00-5430 2.25 52 KONICA-5/10-6/09 COPY CHARGES 79-790-54-00-5462 51.45 53 KONICA-5/10-6/09 COPY CHARGES 79-795-54-00-5462 51.45 54 GOGO DADDY-COY-FW-CITYHALL. 01-640-54-00-5450 339.98 55 YORKVILLE.IL.US UCC SSL ** COMMENT ** 56 RENEWAL ** COMMENT ** 57 GO DADDY-MAIL.YORKVILLE.IL.US 01-640-54-00-5450 149.98 58 STANDARD SSL RENEWAL ** COMMENT ** 59 GO DADDY-PARKS.YORKVILLE.IL.US 01-640-54-00-5450 119.98 60 STANDARD SSL RENEWAL ** COMMENT **INVOICE TOTAL: 6,734.28 * 072518-B.OLSEM 06/30/18 01 STAPLES 01-110-56-00-5610 11.73 02 OFFICE DEPO-PAPER 01-110-56-00-5610 174.95INVOICE TOTAL: 186.68 * 072518-D.DEBORD 06/30/18 01 MENARDS-BATTERIES, SCREWDRIVER 82-820-56-00-5620 10.10INVOICE TOTAL: 10.10 * 072518-D.SMITH 06/30/18 01 ELBURN RADIATOR-CLEAN, BOIL 79-790-54-00-5495 120.00 02 OUT, RESOLDEROUTLET NECK, ** COMMENT ** 03 PRESSURE TEST AND PAINT ** COMMENT **INVOICE TOTAL: 120.00 * 072518-E.DHUSE 06/30/18 01 YORK ACE-TENSION PINS 01-410-56-00-5620 2.60 02 NAPA#198544-V-BELT 01-410-56-00-5628 9.69 03 NAPA#198950-BATTERY 79-790-56-00-5640 96.46 04 NAPA#199284-BUTT CONNECTOR 01-410-56-00-5628 8.71 05 NAPA#199235-TIRE VAL 79-790-56-00-5640 45.39 06 NAPA#199638-SANDPAPER 01-410-56-00-5620 4.29 07 NAPA#199822-FILTERS, GREASE 79-790-56-00-5640 43.60 08 FITTING, DEGREASER ** COMMENT ** 09 NAPA#199885-OIL 79-790-56-00-5640 45.48 10 NAPA#199847-POWERATED BELT, 79-790-56-00-5640 51.03 11 RTU GALLON ** COMMENT ** 12 ARAMARK-SHOP MATS & TOWELS 51-510-56-00-5620 36.54 13 ARAMARK-SHOP MATS & TOWELS 52-520-56-00-5620 36.09 14 ARAMARK-SHOP MATS & TOWELS 01-410-56-00-5620 36.09 15 ARAMARK-SHOP MATS & TOWELS 52-520-56-00-5620 36.09 16 ARAMARK-SHOP MATS & TOWELS 51-510-56-00-5620 36.09Page 2 of 13
DATE: 07/26/18 UNITED CITY OF YORKVILLETIME: 13:07:35 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900062 FNBO FIRST NATIONAL BANK OMAHA 07/25/18 072518-E.DHUSE 06/30/18 17 ARAMARK-SHOP MATS & TOWELS 51-510-56-00-5620 36.09 18 ARAMARK-SHOP MATS & TOWELS 01-410-56-00-5620 36.09 19 ARAMARK-SHOP MATS & TOWELS 01-410-56-00-5620 36.54INVOICE TOTAL: 596.87 * 072518-E.TOPPER 06/30/18 01 AMAZON-TONER CARTRIDGES, 82-820-56-00-5610 462.13 02 TAPE, ADDRESS LABELS, PENS, ** COMMENT ** 03 WITE-OUT, BANDAIDS, MASKING ** COMMENT ** 04 TAPE ** COMMENT ** 05 AMAZON PRIME MONTHLY FEE 82-820-54-00-5460 12.99 06 TARGET-FOOD FOR STAFF TRAINING 82-820-56-00-5620 33.55 07 PIZZA HUT-FOOD FOR STAFF 82-820-56-00-5620 35.46 08 MEETING ** COMMENT ** 09 ALA CONFERENCE MEALS AND 82-820-54-00-5415 255.65 10 TRANSPORTATION -TOPPER ** COMMENT ** 11 POSTAGE FOR BOOKS 82-820-54-00-5452 37.80 12 ALA CONFERENCE LODGING 82-820-54-00-5415 832.76INVOICE TOTAL: 1,670.34 * 072518-E.WILLRETT 06/30/18 01 FRONT DESK SAFETY & SECURITY 01-110-54-00-5412 149.00 02 SEMINAR - GREGORY ** COMMENT ** 03 AMAZON-USB FLOPPY DRIVE 01-110-56-00-5610 24.03INVOICE TOTAL: 173.03 * 072518-J.COLLINS 06/30/18 01 UNION HILL-LAWN MOWER BLADES & 01-410-56-00-5640 841.55 02 BOLTS ** COMMENT **INVOICE TOTAL: 841.55 * 072518-J.DYON 06/30/18 01 SAMS-KLEENEX, PAPER PLATES 01-110-56-00-5610 31.96INVOICE TOTAL: 31.96 * 072518-J.ENGBERG 06/30/18 01 ARC-PRINTER PRINTHEAD 01-220-56-00-5635 474.00 02 ADOBE-MONTHLY CREATIVE CLOUD 01-220-56-00-5635 49.99 03 LICENSE FEE ** COMMENT ** 04 APA-AICP INITIAL DUES-ENGBERG 01-220-54-00-5460 108.75INVOICE TOTAL: 632.74 * 072518-J.GALAUNER 06/30/18 01 WALMART-BUNS 79-795-56-00-5607 30.80 02 JEWEL-WATER 79-795-56-00-5606 3.98 03 KENDALL PRINTING-500 BUSINESS 79-795-56-00-5610 58.00 04 CARDS ** COMMENT **INVOICE TOTAL: 92.78 * 072518-J.WEISS 06/30/18 01 TARGET-MATERIALS FOR FRIENDS 82-000-24-00-2480 65.84 02 SCIENCE PROGRAM ** COMMENT **Page 3 of 13
DATE: 07/26/18 UNITED CITY OF YORKVILLETIME: 13:07:35 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900062 FNBO FIRST NATIONAL BANK OMAHA 07/25/18 072518-J.WEISS 06/30/18 03 GROUND EFFECTS-MEXICAN 82-820-56-00-5671 6.00 04 PEBBLES ** COMMENT **INVOICE TOTAL: 71.84 * 072518-K.BARKSDALE 06/30/18 01 KONE-JUNE 2018 ELEVATOR 23-216-54-00-5446 150.15 02 MAINTENANCE ** COMMENT ** 03 IWORDQ-ANNUAL COMMUNITY 01-220-54-00-5462 8,545.00 04 DEVELOPMENT INTERNET SOFTWARE ** COMMENT ** 05 MANAGEMENT & SUPPORT PACKAGE ** COMMENT **INVOICE TOTAL: 8,695.15 * 072518-L.HILT 06/30/18 01 DAVE AUTO#26296-OIL CHANGE 01-210-54-00-5495 78.00 02 DAVE AUTO#26301-REPLACE 01-210-54-00-5495 75.00 03 BATTERY ** COMMENT ** 04 DAVE AUTO#26324-OIL CHANGE, 01-210-54-00-5495 145.00 05 REPAIR TO RADIATOR FAN ** COMMENT ** 06 CONNECTION ** COMMENT ** 07 DAVE AUTO#26331-OIL CHANGE, 01-210-54-00-5495 370.00 08 REPLACE BRAKE PADS, REPAIR ** COMMENT ** 09 TIRE ** COMMENT ** 10 DAVE AUTO#26335-REPLACE TIRE 01-210-54-00-5495 482.00 11 PRESSURE SENSOR, VALVE STEM & ** COMMENT ** 12 FRONT BRAKE PADS ** COMMENT ** 13 DAVE AUTO#26339-OIL CHANGE 01-210-54-00-5495 75.00 14 DAVE AUTO#26350-OIL CHANGE 01-210-54-00-5495 73.00 15 VERIZON-MAY 2018 IN CAR UNITS 01-210-54-00-5440 640.44INVOICE TOTAL: 1,938.44 * 072518-L.PICKERING 06/30/18 01 OFFICE DEPO-FOLDERS, 01-110-56-00-5610 36.64 02 POST-ITS, CERTIFICATE COVERS ** COMMENT ** 03 VESCO-LABELING TAPE 01-110-56-00-5610 138.65INVOICE TOTAL: 175.29 * 072518-N.DECKER 06/30/18 01 ACCURINT-MAY 2018 SEARCHES 01-210-54-00-5462 377.00 02 AMAZON-MEDICAL COTTON SWABS 01-210-56-00-5620 41.57 03 QUILL-COPY PAPER 01-210-56-00-5610 99.96 04 MINER ELEC#265744-REMOVED 01-210-54-00-5495 190.00 05 POLICE EQUIPMENT FROM SQUAD ** COMMENT ** 06 MINER ELEC#265818-REPLACED 01-210-54-00-5495 95.00 07 MICROWAVE RFI IN RADAR ** COMMENT ** 08 LICENSE PLATE RENEWAL 01-210-56-00-5620 103.37 09 AT&T-06/25-07/247 SERVICES 01-210-54-00-5440 162.23 10 COMCAST-06/08-07/07 CABLE 01-210-54-00-5440 4.21 11 SHRED-IT - 06/06/18 ON SITE 01-210-54-00-5462 165.89 12 SHREDDING ** COMMENT **Page 4 of 13
DATE: 07/26/18UNITED CITY OF YORKVILLETIME: 13:07:35MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900062 FNBO FIRST NATIONAL BANK OMAHA07/25/18072518-R.MIKOLASEK 06/30/18 02 COFFMAN-OIL CHANGE01-210-54-00-549564.9503 GALLS-HELMET01-210-56-00-5600257.23INVOICE TOTAL:343.68 *072518-R.WRIGHT06/30/18 01 SHAW MEDIA-PRESCHOOL AD79-795-54-00-5426699.0002 PHYSICIANS CARE-DRUG SCREEN01-410-54-00-5462114.0003 PHYSICIANS CARE-DRUG SCREEN 51-510-54-00-5462129.0004 PHYSICIANS CARE-DRUG SCREEN 52-520-54-00-546278.0005 PHYSICIANS CARE-DRUG SCREEN 79-790-54-00-5462114.0006 PHYSICIANS CARE-DRUG SCREEN 79-795-54-00-5462152.00INVOICE TOTAL:1,286.00 *072518-S.IWANSKI 06/30/18 01 POSTAGE FOR BOOKS82-820-54-00-545210.25INVOICE TOTAL:10.25 *072518-S.REDMON 06/30/18 01 AT&T-6/24-7/23 TOWN SQ SIGN 79-795-54-00-544055.3902 INTERNET** COMMENT **03 WALMART-BUNS, CHIPS, BURGERS 79-795-56-00-560771.1104 BLCKBERRY OAKS-GOLF OUTING79-795-56-00-56061,378.0005 ARAMARK-MATS79-790-56-00-562045.0006 GOLD MEDAL-BRIDGE CONCESSION 79-795-56-00-56071,444.0607 SUPPLIES** COMMENT **08 AMAZON-PIANO PREP BOOKS79-795-56-00-5606140.8509 MEIJER-TICKET ROLLS79-795-56-00-560617.9810 JEWEL-BUNS79-795-56-00-56072.9811 WALMART-BUNS79-795-56-00-560718.8812 SUPER HERO CLASS DEPOSIT79-795-54-00-5462158.0013 AMAZON-PRINTER CARTRIDGE79-795-56-00-561052.9514 WALMART-POPSICLES, BURGERS79-795-56-00-560793.2615 JEWEL-POPSICLES79-795-56-00-56078.7616 SAMS-POP, CANDY79-795-56-00-560761.4817 SMITHEREEN-PEST CONTROL79-795-54-00-549565.0018 ARAMARK-MATS79-790-56-00-562030.0019 AMAZON-PIANO PREP BOOKS79-795-56-00-560619.9720 JEWEL-BUNS79-795-56-00-560712.9021 WALMART-CHIPS79-795-56-00-560721.7122 GOLD MEDAL-BRIDGE CONCESSION 79-795-56-00-5607808.7523 SUPPLIES** COMMENT **INVOICE TOTAL:4,507.03 *072518-S.REMUS06/30/18 01 HOLE IN ONE-GOLF OUTING GAME 79-795-56-00-5606270.0002 DICKS SPORTING-PRIZES FOR GOLF 79-795-56-00-560645.0003 OUTING** COMMENT **04 KENNEDY POINT-GOLF OUTING FOOD 79-795-56-00-5606679.8005 SWANK-MOVIE NIGHT SHIPPING PMT 79-795-56-00-560628.00Total amount of all Highlighted Library Expenses: $ 2,149.09Page 5 of 13
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 08/07/18 UNITED CITY OF YORKVILLE TIME: 08:36:44 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 08/13/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104547 BAKTAY BAKER & TAYLOR 2033771173 06/12/18 01 BOOKS 82-820-56-00-5686 427.94 02 BOOKS 84-840-56-00-5686 250.60 INVOICE TOTAL: 678.54 * 2033813731 06/28/18 01 BOOKS 82-000-24-00-2480 29.44 02 BOOKS 84-840-56-00-5686 422.95 INVOICE TOTAL: 452.39 * 2033823948 07/03/18 01 BOOKS 82-000-24-00-2480 47.71 02 BOOKS 84-840-56-00-5686 914.30 INVOICE TOTAL: 962.01 * 2033841988 07/18/18 01 BOOKS 82-820-56-00-5686 23.99 02 BOOKS 84-840-56-00-5686 620.19 INVOICE TOTAL: 644.18 * 2033858946 07/20/18 01 BOOKS 84-840-56-00-5686 408.46 INVOICE TOTAL: 408.46 * CHECK TOTAL: 3,145.58 104548 DAIKIN DAIKIN APPLIED 3188188 07/22/18 01 REPAIR LEAKING LIQUID LINE 82-820-54-00-5495 2,280.00 INVOICE TOTAL: 2,280.00 * CHECK TOTAL: 2,280.00 104549 DEMCO DEMCO, INC. 6398953 06/19/18 01 BOOK LABELS, BOOK TAPE, SELF 82-820-56-00-5620 221.32 02 STICK NOTES, DOT LABLES ** COMMENT ** INVOICE TOTAL: 221.32 * CHECK TOTAL: 221.32Page 6 of 13
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 08/07/18 UNITED CITY OF YORKVILLE TIME: 08:36:44 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 08/13/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104550 ERATEFUN E-RATE FUND SERVICES, LLC 248 06/14/18 01 ERATE CONSULTING SERVICES 82-820-54-00-5462 350.00 INVOICE TOTAL: 350.00 * CHECK TOTAL: 350.00 104551 FRSTINSU FIRST INSURANCE GROUP OF IL LSF037877-3020335-20 07/30/18 01 ANNUAL BOND RENEWAL 82-820-54-00-5462 456.00 INVOICE TOTAL: 456.00 * CHECK TOTAL: 456.00 104552 KINGSONS KING & SONS MONUMENTS 228741 07/24/18 01 2 MEMORIAL BRICKS 82-000-24-00-2480 60.00 INVOICE TOTAL: 60.00 * CHECK TOTAL: 60.00 104553 LLWCONSU LLOYD WARBER 10435 07/02/18 01 05/07-06/18 ONSITE IT SUPPORT 82-820-54-00-5462 1,440.00 INVOICE TOTAL: 1,440.00 * 10436 08/05/18 01 JULY 2018 ONSITE IT SUPPORT 82-820-54-00-5462 1,080.00 INVOICE TOTAL: 1,080.00 * CHECK TOTAL: 2,520.00 104554 MIDWTAPE MIDWEST TAPE 96217490 06/25/18 01 AUDIO BOOK 84-840-56-00-5683 39.99 02 DVDS 84-840-56-00-5685 208.13 INVOICE TOTAL: 248.12 *Page 7 of 13
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 08/07/18 UNITED CITY OF YORKVILLE TIME: 08:36:44 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 08/13/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104554 MIDWTAPE MIDWEST TAPE 96228285 06/29/18 01 DVD SECURITY CASE 82-820-56-00-5620 147.99 INVOICE TOTAL: 147.99 * 96239503 07/02/18 01 AUDIO BOOKS 84-840-56-00-5683 74.98 02 DVDS 84-840-56-00-5685 86.96 INVOICE TOTAL: 161.94 * 96250341 07/06/18 01 DVD 84-840-56-00-5685 22.49 INVOICE TOTAL: 22.49 * 96257546 07/10/18 01 DVDS 84-840-56-00-5685 17.24 INVOICE TOTAL: 17.24 * 96275879 07/16/18 01 DVD 84-840-56-00-5685 17.24 INVOICE TOTAL: 17.24 * 96289188 07/23/18 01 DVD 84-840-56-00-5685 14.99 INVOICE TOTAL: 14.99 * 96310148 07/31/18 01 DVDS 84-840-56-00-5685 36.73 INVOICE TOTAL: 36.73 * CHECK TOTAL: 666.74 104555 OLSSON OLSSON ROOFING COMPANY, INC. 18002067 06/26/18 01 GUTTER CLEANING 82-820-54-00-5495 1,072.50 INVOICE TOTAL: 1,072.50 * CHECK TOTAL: 1,072.50 104556 PRAIRCAT PRAIRIECAT 5912 07/05/18 01 QUARTERLY PARTICIPATION FEES 82-820-54-00-5468 3,372.80 INVOICE TOTAL: 3,372.80 * CHECK TOTAL: 3,372.80Page 8 of 13
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 08/07/18 UNITED CITY OF YORKVILLE TIME: 08:36:44 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 08/13/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104557 PSNRBLAW PEREGRINE, STIME, NEWMAN, 071818 07/18/18 01 JAN-JUN 2018 LEGAL SERVICES 82-820-54-00-5466 1,470.00 INVOICE TOTAL: 1,470.00 * CHECK TOTAL: 1,470.00 104558 RAILS RAILS 5187 07/06/18 01 07/01/18-09/30/18 EREAD 84-840-54-00-5460 127.50 02 MEMBERSHIP RENEWAL ** COMMENT ** INVOICE TOTAL: 127.50 * CHECK TOTAL: 127.50 104559 SOUND SOUND INCORPORATED R156520 07/16/18 01 08/01/18-10/31/18 MAINTENANCE 82-820-54-00-5462 929.52 02 CONTRACT RENEWAL ** COMMENT ** INVOICE TOTAL: 929.52 * CHECK TOTAL: 929.52 104560 THYSSEN THYSSENKRUPP ELEVATOR CORP 3004050376 08/01/18 01 AUG-OCT MAINTENANCE CONTRACT 82-820-54-00-5462 525.00 INVOICE TOTAL: 525.00 * 6000319198 07/25/18 01 ANNUAL ELEVATOR SAFETY TEST 82-820-54-00-5495 370.00 INVOICE TOTAL: 370.00 * CHECK TOTAL: 895.00 104561 TODAYS TODAY'S BUSINESS SOLUTIONS INC 072318-45 07/26/18 01 APR-JUN FAX CHARGES 82-820-54-00-5462 45.92 INVOICE TOTAL: 45.92 * CHECK TOTAL: 45.92Page 9 of 13
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 08/07/18 UNITED CITY OF YORKVILLE TIME: 08:36:44 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 08/13/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104562 TOPPERE ELISA TOPPER 072518 07/25/18 01 PRAIRIE CAT DELEGATES 82-820-54-00-5415 43.14 02 ASSEMBLY MEETING MILEAGE & ** COMMENT ** 03 TOLL REIMBURSEMENT ** COMMENT ** INVOICE TOTAL: 43.14 * CHECK TOTAL: 43.14 104563 TRICO TRICO MECHANICAL SERVICE GROUP 4516 07/21/18 01 CLEANED AC UNIT 82-820-54-00-5495 1,303.36 INVOICE TOTAL: 1,303.36 * CHECK TOTAL: 1,303.36 104564 YOUNGM MARLYS J. YOUNG 070918 07/22/18 01 07/09/18 MEETING MINUTES 82-820-54-00-5462 59.00 INVOICE TOTAL: 59.00 * CHECK TOTAL: 59.00 TOTAL AMOUNT PAID: 19,018.38Page 10 of 13
5(*8/$5 29(57,0( 727$/ ,05) ),&$ 727$/6$'0,1,675$7,21 ),1$1&( 32/,&( &20081,7<'(9 675((76 :$7(5 6(:(5 3$5.6 5(&5($7,21 /,%5$5< 727$/6 727$/3$<52// 81,7('&,7<2)<25.9,//(3$<52//6800$5<-XO\Page 11 of 13
REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$ CLERK683.34 - 683.34 19.34 52.28 754.96 TREASURER83.34 - 83.34 8.79 6.36 98.49 ALDERMAN3,900.00 - 3,900.00 - 287.32 4,187.32 ADMINISTRATION18,971.29 - 18,971.29 2,001.46 1,370.16 22,342.91 FINANCE10,162.55 - 10,162.55 1,072.16 751.18 11,985.89 POLICE106,081.35 1,282.24 107,363.59 643.46 7,810.35 115,817.40 COMMUNITY DEV.16,312.46 - 16,312.46 1,720.97 1,199.80 19,233.23 STREETS16,617.00 - 16,617.00 1,499.88 1,220.08 19,336.96 WATER17,118.67 299.57 17,418.24 1,797.55 1,259.12 20,474.91 SEWER8,604.59 - 8,604.59 907.80 633.10 10,145.49 PARKS21,104.28 539.83 21,644.11 1,911.77 1,585.52 25,141.40 RECREATION16,108.62 - 16,108.62 1,344.60 1,198.05 18,651.27 LIBRARY16,417.05 - 16,417.05 1,059.62 1,224.74 18,701.41 TOTALS253,072.88$ 2,121.64$ 255,194.52$ 13,987.40$ 18,667.55$ 287,849.47$ TOTAL PAYROLL287,849.47$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYJuly 27, 2018Page 12 of 13
Library CC Check Register FY19 (Pages 1 ‐ 5)07/25/2018 $2,149.09
Library Check Register FY19 (Pages 6 ‐ 10)08/13/2018 19,018.38
Fox Valley Fire & Safety 07/10/2018 $66.00
Maryls Young‐Apr 2018 Meeting Minutes 07/24/2018 85.00
Lincoln Financial ‐ July 2018 Life Ins 07/10/2018 $25.43
Glatfelter Liability Ins. ‐ Installment #7 07/10/2018 865.95
IPRF ‐Aug 2018 Workers Comp 07/10/2018 898.13
Bank of New York‐2006 Bond Fees 07/10/2018 588.50
US Treasurer ‐ HRA Admin Fees 07/24/2018 9.56
Blue Cross /Blue Shield‐Aug 2018 Health Ins 07/24/2018 5,531.64
Blue Cross /Blue Shield‐Aug 2018 Dental Ins 07/24/2018 726.52
Flex ‐ June 2018 HRA Admin Fees 07/24/2018 20.00
Dearborne National ‐ Aug 2018 Vision Ins 07/24/2018 103.98
Marlys Young ‐ June 2018 Meeting Minutes 07/24/2018 99.75
Nicor ‐06/01/18 ‐ 07/02/18 services 07/24/2018 340.90
TOTAL BILLS PAID: $30,528.83
DATE
Bi‐weekly (Page 11)07/13/2018 $17,828.15
Bi‐weekly (Page 12)07/27/2018 18,701.41
TOTAL PAYROLL:$36,529.56
TOTAL DISBURSEMENTS:$67,058.39
PAYROLL
FY 2019
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, August 13, 2018
ACCOUNTS PAYABLE
FY 2018
Page 13 of 13
LIBRARY DIRECTOR REPORT— July 2018
Facilities Management The defective security camera was replaced on 7/23/18. Elevator
broke and repair service called on 7/20. The City spread mulch on the library grounds and
cost was less than expected (approximately $500). Carpet cleaning companies were given
tours of the building and proposals received from 4 companies.
Public Relations We hosted a Blood Drive on 7/17/18 by Heartland. Two memorial
bricks were purchased and installed in the courtyard. We had a nice article in the Beacon
News about the Viking Program on 7/16/18. It is a tremendous program that is enjoyed
by the children and put on by Barb Johnson, the Cultural Director of the Norwegian
National Polar Star Lodge and Connie Koss of the SON Cleng Peerson Lodge of
Norway, Illinois. An article in the Kendall County Record described fundraising efforts to
fund the library mural. A picture in the Kendall County Record showed the director
meeting the Librarian of Congress during the ALA Conference.
Grants I wrote a community grant to Casey’s to sponsor the Ice Cream Social ($450).
Casey’s is the new gas station in Yorkville. Attended their private opening and was able
to get refreshments donated for the Santa Storytelling in December. The Per Capita Grant
for this next year was received early in the amount of $21,151.25.
Meetings Attended the Prairie Cat Delegates Assembly in Malta on 7/25/18. Visited
Russ Walter and Carol La Chance at Rush Copley.
Staff Interviewed and hired Suzanne Zobel as the new Circ Library Clerk replacing
Breanna English who has left to go to college. We have implemented a library staff
group email to communicate with staff.
Library Operations Negotiated with artist Shelley Salter to purchase a painting to be
added to the Youth Services area. She already has art work in our library previously
purchased. Was able to get the pictures significantly reduced and will ask the Friends of
the Library to fund the purchase.
Drafted and submitted the Open Meetings Act Violation letter to the State’s Attorney’s
Office and hand delivered it.
The online registration has been installed and will go live the beginning of September.
Updated the Board of Trustees roster and the Alarm Detection Systems call list.
Worked with a local community member that reported they knew who stole the bicycle
on 6/15/18 and the police got the bicycle back and person has been caught. We are now
working on getting the video of the theft that is evidence to the Police.
Provided a summary to the City of Library highlights for their FY report.
Met with our Konica representative as our copiers are too old for replacement parts. All 3
machines are over 10 years old. He will be submitting a proposal for leasing or
purchasing 2 machines. We will also solicit additional proposals.
Finally was able to obtain the proposal for the gutter covers and snow bars after
numerous calls to the company. Ultimately called the company president and then got the
proposals.
Friends I will be attending the Friends meeting to present the information on the
Projection system that we are looking to install in the Meeting Room.
Programs, Activities
Adult Programs
Evening Book Club 3
Men’s Book Club 8
Friends Meeting 9
Threads and More 9
Creative Writing 12
Recording Family History 1
Medical Cannabis 13
TOTAL ADULT ATTENDANCE 64
PASSIVE PROGRAMS 38
Children Programs Drop-In Storytime 4
Tots and Toddlers (2) 41
Read with Paws 7
Book Club (2 programs) (Grades 1-2) 14
Book Club (2 programs) (Grades 3-5) 10
Ice Cream Book Club 23
LEGO Club 12
Morning Read 10
Lap sit 17
Future Foxes (2) 57
Stories in the Park (3) 120
Weird Science (2) 64
Movie 18
Bingo for Books 61
How to be a Viking 94
Peoria Nature Center 26
Museum Pass Program 7
TOTAL CHILDREN’S ATTENDANCE 585
Passive programs included 4rth of July windsock (36), Suspend activity (38), Design a
Park (28), Shark week activity (47), longest paper plate (28), Booker T Dragon Mad
Scientist (240), Makerspace Magnet activity (35).
TOTAL PARTICIPATION FOR PASSIVE PROGRAMS 452
SUMMER READING PROGRAM 2018
Adult Reading Logs 150
Returned Logs 32
Drawing Entries 178
Children Reading Logs 447
Returned Logs 221 (Received Raffle ticket and book)
Computer Use Adult 400
Young Adult 39
Children 43
TOTAL COMPUTER USE 482
Database & E-book Use Ancestry 20
Omni E-Book 716 303 E-Audio 240 (Users)
E-Read IL 37 55 E-Book Audio 30 (Users)
Circulation Checkouts 16,967
New Patrons Added 113
New Items Added 259
Teen Volunteers Mikayla Mika, Mark Sanford, Naytona Faedtke, Mikayla Moi,
Rachel Robinette, Juleah Richardson, Elizabeth Chacon, Leah English, Aiden Karales,
Brooke Karales, Bree Weiss, Lexi Mika, Katelyn Tugman, Raquel Brady, Zach Weiss,
Emma Kokes.
Adult Volunteers District 115 Teachers, Barb Johnson and Connie Kross (Viking
Program)
Meeting Room 3 Rental, 14 Programs
Proctored Test 4
Patron Count 6,532
YORKVILLE STATISTICS FOR FY19 PrairieCat
Month
All
Transactio
ns
checkouts+
renewals checkouts renewals
all holds
placed
holds
filled checkins usage
Items lent
to other
libraries
Items
borrowed
from other
libraries
Items to
Reciprocal
Borrowers
atYorkville
Items
added
Total
items
Patrons
added
Total
patrons e-commerce
MAY 14,289 6,823 5,832 991 464 1,309 5,693 0 740 1,054 356 662 103 507.05
JUNE 17,811 8,620 8,021 599 401 1,668 7,122 0 822 1,384 342 398 215 375.3
JUL 16,967 7,685 7,066 619 474 1,549 7,259 0 757 1,283 295 259 113
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
DATABASE USEAGE FOR FY18
ANCESTRY GALE E-READ IL OMNI OCLC
SEARCHES HITS SESSIONS SEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED
MAY 69 58 4 19 16 52 20 675 287 231 1 15 8
JUN 34 30 3 8 31 63 27 725 243 241 1 17 10
JUL 20 36 37 55 30 716 303 240 0 11 4
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
624 Anderson Dr., Unit A • Romeoville, IL 60446 • Phone: (815) 552-2140 • General Fax: (815) 552-2197 • WEB: www.metaledgeinc.net
Metal Edge – A Division of ORC
624 Anderson Dr., Unit A, Romeoville, Illinois 60446
815.552.2140
August 3, 2018
Yorkville Public Library
902 Game Farm Rd.
Yorkville, Illinois 60560
Attention: Elisa Topper
RE: Gutter Cap & Snow Rail at Standing Seam Roofs
Thank you for the opportunity to address your sheet metal needs and concerns at the referenced location. Based upon our
site visit, we submit the following recommendations, scope of work, and associated costs for your review.
Base Proposal
1. At the standing seam roofs, furnish and install the following
a. a slotted 24 Ga. prefinished steel gutter cap to the existing roof gutter. Note: This cap system will not
keep 100% of the foliage out to the gutter system, especially pine needles. It should be understood that
the gutter will collect some debris but the cap will reduce/limit the amount.
b. a single row of the S-5! ColorGard snow retention system.
2. This scope includes the rental of a boom lift for roof access and work along gutter edges.
3. This scope includes removal of all Metal Edge generated garbage/debris from project site.
4. This scope does not include cleaning debris from the gutter and downspout.
5. This scope does not include the removal of the existing snow gems.
The above work to be completed for the total sum of (tax excluded):
North Roof Area (220 LF of Gutter Cap & Snow Rail) $14,900.00
South Roof Area (220 LF of Gutter Cap & Snow Rail) $14,900.00
Southwest Roof Area (125 LF of Gutter Cap & Snow Rail) $9,600.00
Standard exclusions & conditions
Pricing is based on one complete, continuous operation, and structure being 100% ready.
Repair or replacement of damaged landscaping is excluded.
All work to be completed in compliance with OSHA safety standards and practices.
Winter conditions and snow removal by others unless specifically noted.
Thank you again for considering Metal Edge – A Division of Olsson Roofing as your professional sheet metal contractor.
Should you have any questions or comments, please feel free to contact me at our office at (630) 844-7783 or by email at:
adyche@metaledge-orc.com.
Sincerely,
METAL EDGE – A DIVISION OF OLSSON ROOFING COMPANY, INC.
Alex Dyche
Project Manager