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City Council Agenda 2018 08-28-18 AGENDA CITY COUNCIL MEETING Tuesday, August 28, 2018 7:00 p.m. City Hall Council Chambers 800 Game Farm Road, Yorkville, IL Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Carlo Colosimo Jackie Milschewski Chris Funkhouser Seaver Tarulis Ken Koch Arden Joe Plocher Joel Frieders Alex Hernandez Establishment of Quorum: Amendments to Agenda: Presentations: 1. Employee Appreciation of Service 2. Swearing-in of Deputy Chief – Rayond Mikolasek 3. Swearing-in of Sergeant – Patrick McMahon 4. Involuntary Annexation Economic Development Committee Report: 1. EDC 2018-48 Involuntary Annexation – First Reading Public Hearings: Citizen Comments on Agenda Items: Consent Agenda: 1. ADM 2018-65 Monthly Treasurer’s Report for July 2018 2. ADM 2018-69 Remote Water Meter Financing Program – approve the Sensus remote water meter financing program 3. ADM 2018-70 Microsoft Renewal – authorize the purchase of Microsoft Windows Office 365 licensing in an amount not to exceed $27,440.00 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us City Council Agenda August 28, 2018 Page 2 Consent Agenda (con’t): 4. ADM 2018-71 Amendment to IT/Interdev Contract a. Resolution Approving an Intergovernmental Agreement as Revised for the Sharing of Information Technology Services between the Village of Oswego and the United City of Yorkville - authorize the Mayor and City Clerk to execute b. Resolution Approving a Second Amendment to the Professional Services Agreement for Information Technology Services by and between Interdev, LLC and the United City of Yorkville – authorize the Mayor and City Clerk to execute 5. ADM 2018-72 Fiscal Year 2018 and Fiscal Year 2019 – Land Cash Fund Budget Amendments a. Ordinance Authorizing the Ninth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2017 and Ending on April 30, 2018 – authorize the Mayor and City Clerk to execute b. Ordinance Authorizing the Sixth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2018 and Ending on April 30, 2019 – authorize the Mayor and City Clerk to execute 6. PW 2018-73 Water Department Reports for April, May, and June 2018 7. PW 2018-74 Request to Purchase Two Public Works Trucks and to Dispose of a 2004 Truck a. Ordinance Authorizing the Seventh Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2018 and Ending on April 30, 2019 - authorize the Mayor and City Clerk to execute b. Purchase of Two Public Works Trucks, Cap, and Snowplow - authorize the purchase of two public works trucks, cap, and snowplow in an amount not to exceed $64,000.00 c. Disposal of 2004 Ford F150 Truck - authorize staff to dispose of a 2004 Ford F150 truck via auction 8. PW 2018-75 Caledonia Subdivision – Release of Maintenance Guarantee – authorize the release of the maintenance guarantee (Letter of Credit No. 2912 in the amount of $60,000.00) 9. PW 2018-76 Casey’s Yorkville – Acceptance – accept the public improvements of water main, sanitary sewer, and sidewalk as described in the Bill of Sale for ownership and maintenance by the City, authorize the release of the existing security upon receipt of a maintenance guarantee in the amount of $7,603.80, subject to verification that the developer has no outstanding debt owed to the City for this project and subject to receipt of a signed Bill of Sale 10. PW 2018-77 Fox Highlands – Raintree Village Water Main Interconnect – Water Easement Agreement with ComEd – authorize the Mayor to execute 11. PW 2018-78 Well No. 3 – Re-Piping of Existing Water Main and Demolition of Well # 3 Building – Award of Contract - accept bid and award to Performance Construction and Engineering, Inc. in an amount not to exceed $118,800.00 12. PW 2018-79 Ordinance Amending the Code of Ordinances Regulating On-Street Parking (Spring Street) – authorize the Mayor and City Clerk to execute City Council Agenda August 28, 2018 Page 3 Consent Agenda (con’t): 13. PW 2018-56 ADA Transition Plan – adopt technical guidelines to comply with ADA standards and adopt final version of plan 14. PW 2018-64 Raintree Village – Units 4, 5, and 6 Basin Maintenance – Award of Contract – accept bid and award to Pizzo & Associates, LTD in an amount not to exceed $15,300.00 Minutes for Approval: 1. Minutes of the Regular City Council – July 24, 2018 2. Minutes of the Regular City Council – August 14, 2018 Bills for Payment (Informational): $1,393,824.38 Mayor’s Report: 1. CC 2018-40 Appointments to Library Board Public Works Committee Report: 1. PW 2018-70 Ground Effects Sidewalk Public Safety Committee Report: Administration Committee Report: Park Board: Planning and Zoning Commission: City Council Report: City Clerk’s Report: Community and Liaison Report: Staff Report: Additional Business: Executive Session: Citizen Comments: Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: September 19, 2018 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Milschewski Finance Library Vice-Chairman: Alderman Plocher Administration Committee: Alderman Funkhouser Committee: Alderman Hernandez City Council Agenda August 28, 2018 Page 4 COMMITTEES, MEMBERS AND RESPONSIBILITIES cont’d: ECONOMIC DEVELOPMENT: September 4, 2018 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Koch Community Development Planning & Zoning Commission Vice-Chairman: Alderman Colosimo Building Safety & Zoning Kendall Co. Plan Commission Committee: Alderman Frieders Committee: Alderman Hernandez PUBLIC SAFETY: October 4, 2018 – 6:30 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Colosimo Police School District Vice-Chairman: Alderman Tarulis Committee: Alderman Plocher Committee: Alderman Funkhouser PUBLIC WORKS: September 18, 2018 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Frieders Public Works Park Board Vice-Chairman: Alderman Koch Engineering YBSD Committee: Alderman Milschewski Parks and Recreation Committee: Alderman Tarulis