Public Works Minutes 2018 07-17-18Page 1 of 3
APPROVED 8/21/18
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, July 17, 2018, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Vice-Chairman Ken Koch Alderman Seaver Tarulis
Alderman Jackie Milschewski
Absent: Alderman Joel Frieders
Other City Officials
City Administrator Bart Olson Engineer Brad Sanderson, EEI
Assistant City Administrator Erin Willrett Public Works Director Eric Dhuse
Facilities Manager Steve Raasch
Other Guests:
Lisa Wolancevich Thomas Milschewski
Johanna Byram
The meeting was called to order at 6:00pm by Vice-Chairman Ken Koch.
Citizen Comments: None
Previous Meeting Minutes: June 19, 2018
The minutes were approved as presented.
New Business:
1. PW 2018-65 Capital Improvement Projects Update
Mr. Sanderson said this report is the quarterly update and there was no further comment.
2. PW 2018-66 Bond/LOC Reduction Quarterly Update
This is also a quarterly update and Mr. Sanderson said there were no reductions in the last quarter.
3. PW 2018-67 NPDES Annual Report
Mr. Sanderson said this is the annual report regarding stormwater and compliance with the permit. No
further comment.
4. PW 2018- 68 2018 Sanitary Sewer Lining Change Order No. 1
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The first phase of the sanitary sewer lining project is complete. The contractor said there were some
very hard calcium deposits requiring special equipment which increased the cost. There is also
additional work being added due to a significant amount of stormwater getting into the sewer in
Raintree Village in 3 areas. Mr. Sanderson recommended repairing them at a total increase of
$17,312.50 that is within the budgeted amount. This item moves to the consent agenda.
5. PW 2018-69 Small Cell Wireless Fees and Code Amendment
Ms. Willrett said a Small Wireless Facilities Deployment Act was recently passed with new rules,
regulations and fees. This applies to small wireless companies that wish to place their equipment on
existing poles. The change is to the right of way ordinance. There are 2 existing poles grandfathered
in, one of which is in front of city hall. The city will receive a recurring payment since the antenna is
on a city-owned utility pole. This moves to the Planning and Zoning Commission for Public Hearing
and then to City Council regular agenda. Action is needed by August 1.
6. PW2018-70 Ground Effects Sidewalk
This was discussed last month and after examination of the area, Mr. Sanderson said the right-of-way is
only 3 feet wide on the south by Ground Effects. This leaves no room to build there unless right-of-
way is purchased. As a result, 3 options were determined:
1. Move proposed sidewalk to north side, would result in additional crossings.
2. Build sidewalk next to curb, purchase right-of-way, existing landscaping in the area needs
to be relocated.
3. Carrying sidewalk through in right-of-way, trees and patios to be relocated, very costly.
Alderman Koch said he also met with residents from Briarwood and that many residents in the area use
the existing path. He asked if there is possible recapture from future development in the area. It is
possible it could be part of a future development agreement. A reduced cost estimate was requested
for the next meeting and staff will examine the budget for possible funding.
7. PW 2018-71 Old Jail RFP
Mr. Olson presented the bids for demolition and the low bidder was D Construction at $78,000. He
said there were 6 bidders all of whom submitted costs for remediation. This will be discussed at the
July 24th Council meeting. Environmental contractors were also contacted and a bid of $27,000 for
remediation only, was given.
Lisa Wolancevich with the Save the Old Jail project presented some information and questions. In
answer to one of her questions, Mr. Olson said an IEPA law had been passed in January that requires
environmental issues be remediated prior to demolition of structures. He said there is asbestos on the
pipes, lead paint, etc., as determined by an environmental inspector.
Ms. Wolancevich said the State of Illinois has recognized the building as being eligible for National
Registry of Historic Places and there are only 2 such buildings left in the country. The Illinois State
Preservation Office needs to be contacted prior to demolition or any other action. A walk-through was
conducted at the end of June and Mr. Raasch said protective measures were taken prior to entry. Ms.
Wolancevich said she and the board-up company did not wear any protective clothing when they made
entry. Her group is filling out paperwork for the National Trust. There were other brief questions
regarding oil tanks and the roof material. The preservation group said they would like to see a
different direction taken other than demolition. This matter will go before the Council on July 24th.
8. PW 2018-72 Metra Support Resolution
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Mr. Olson said CMAP does a regional comprehensive plan every 10 years and to have projects listed in
the plan, ideas must be submitted and vetted by CMAP. The Metra project will be submitted as high
priority and staff will ask for a resolution of support from the Council. Oswego is doing the same.
This moves to the consent agenda.
Old Business:
1. PW 2018-58 Beecher Center HVAC – Award of Contract
A budget amendment has been approved and staff is waiting on approval of the low bidder after FY
2018 budget numbers are solidified, said Mr. Olson. One of the HVAC units is beyond repair. Staff
recommends the low bidder, Trico, at $340,000. This will move to the regular agenda for the next
Council meeting and will require a simple majority vote.
Additional Business:
There was no further business and the meeting was adjourned at 6:33pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker