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Library Packet 2018 09-10-18 Agenda Yorkville Public Library Michelle Pfister Meeting Room Board of Trustees September 10, 2018 - 7:00 P.M. 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills Statistics 9. Report of the Library Director 10. City Council Liaison 11. Standing Committees Policy Personnel Finance Community Relations 12. Unfinished Business Approve Carpet Cleaning Company Approve Mission & Values Statement Disaster Plan 13. New Business Approve Bylaws Change Approve Increase of Director’s Authority for Expenditures Approve Library Closing October 5th Staff Day (Half Day) Eagle Scout Patio Project 14. Executive Session (if needed) 1. For the appointment, employment, compensation, discipline, performance or le gal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15. Adjournment DRAFT Yorkville Public Library Policy Committee Wednesday, August 8, 2018, 7pm 902 Game Farm Road – Michelle Pfister Meeting Room The meeting was called to order at 7:02pm by Chairman Darren Crawford and roll call was taken. Roll Call: Darren Crawford-yes, Wamecca Rodriguez-yes, Absent: Krista Danis Others Present: Library Director Elisa Topper, Trustee Theron Garcia Recognition of Visitors: None Public Comment: None New Business: Review of Library Policies The purpose of the meeting was to review changes and revisions to the Board policies. Ms. Topper said the changes shown in red in the policy, are additions/deletions. Board Borrowing The first item discussed was Board book borrowing. All Board members will be eligible to receive a library card and will not be subject to fines. Ms. Topper said this is standard in libraries. All staff members are also eligible. The committee agreed with this and this proposed change will be taken to the full Board for approval. Electronic Participation at Meetings The wording for this policy addition was provided by the attorney. A Board member unable to attend, but wishing to participate electronically must notify the Board secretary and the absence can only be for the following reasons: personal illness or disability, employment purposes, business of the Library, family emergency or other emergency. Ms. Topper said she will request the Board vacancies be filled as soon as possible since two board members are physically unable to attend at this time. Attendance in these cases, can be by voice/conference call or video equipment or possibly i-pad. The Board must vote with a motion and vote following the roll call, to allow the electronic participation and announce the participant and the participation method. Ms. Topper will consult the attorney to determine if this action must be taken at each meeting to allow electronic participation. Stipulations regarding what constitutes a quorum will also be added to the policy. This change will be presented to the full Board for approval. Page 1 of 2 DVD Policy The current DVD policy will be eliminated as of September 1, 2018 and Ms. Topper will advise the media. The changes are: DVD's (except new ones) may be renewed one time. Also, there will no longer be a fee for DVD usage. This also moves to the full Board for approval. Fees A $25 cleanup fee is being recommended if food is served during meeting room rentals. The base rate for 3 hours is suggested to be $75. Ms. Topper noted that she attended the recent grand opening for Casey's and was able to secure refreshments for storytime in December. She also applied on-line for $450 funding and tote bags from Casey's for the upcoming ice cream social. Disaster Plan Ms. Topper questioned whether the safety policy should be included in this plan. She said the Disaster Plan should be tabled until October and she will obtain samples from other libraries. City employee names, repair companies/contacts and computer tech person will be updated as well. A list of emergency contacts will be revised and posted in each work area. Mr. Crawford asked if each employee is familiar with flashlight/fire extinguisher locations. Ms. Topper said there will be active shooter training on October 5th and also training for CPR, AED and first aid. Mr. Crawford added there should be CPR training for staffers who work with kids and there should be a child AED also. Ms. Rodriguez provided the name of a local CPR trainer who would come to the library for training. Required training language should be included in the safety policy, said Mr. Crawford. For emergency events at the library, the committee agreed there should be wording in the policy that states 2 requirements: the Director must be notified of the event and an Incident Report must be completed within 24 hours by all who witness or assist, and given to the Director or department head. The report forms will be available on-line and in the policy book and all reports will be kept in a file. Ms. Topper will determine if the city needs the completed forms as well. A fire drill will be held in the fall with patrons (no children) in attendance. Ms. Rodriguez pointed out that a evacuation plan and route should also be posted in the library and employees need to be informed prior to the drill. Fire extinguishers and AED locations should be included on the map, said Mr. Crawford. In another matter, it was noted that Mr. Walter had asked that a roof company be contacted regarding the cost of gutters that prevent debris from entering. Ms. Topper made the inquiry and found a cost of $40,000. The committee felt this was cost-prohibitive. Ms. Garcia summarized the actions of this meeting as follows: the committee recommended approval of the bylaw changes, table the Disaster Plan, research to come back to the Policy Committee and Ms. Topper will contact the attorney to determine if a vote must be taken at each meeting to approve electronic participation. Adjournment: There was no further business and the meeting was adjourned at 7:53pm on a motion by Mr. Crawford and second by Ms. Garcia. Voice vote approval. Minutes respectfully submitted by Marlys Young, Minute Taker Page 2 of 2 Page 1 of 3 DRAFT Yorkville Public Library Board of Trustees Monday, August 13, 2018, 7:00pm 902 Game Farm Road – Michelle Pfister Meeting Room The meeting was called to order at 7:00pm by President Darren Crawford, roll was called and a quorum was established. Roll Call: Wamecca Rodriguez-present, Susan Chacon-present, Darren Crawford-present, Krista Danis-present, Theron Garcia-present, Jason Hedman-present Absent: Russ Walter, Carol LaChance Others Present: Library Director Elisa Topper, Technical Services Director Dixie DeBord, Youth Services Director Jennette Weiss Recognition of Visitors: President Crawford recognized the library staff present. Amendments to the Agenda: None Minutes: July 9, 2018 (2 sets) Ms. Danis moved and Ms. Garcia seconded the motion to approve both sets of minutes: July 9, 2018 Personnel Committee and July 9, 2018 Board of Trustees meeting. Voice vote approval. Correspondence: Ms. Topper referred to two newspaper articles which were included in the agenda packet. Public Comment: None Staff Comment: None Report of the Treasurer: Ms. Chacon said the travel and lodging expenses have exceeded the budget due partly to the ALA conference which had been approved. The budget is also over in purchase of books, however Ms. Debord said there was a grant for the books. Development fees have come in and a state grant was received. Ms. Topper noted that department heads have credit cards and the city encourages use of the cards to receive rebates. Payment of Bills A motion was made by Trustee Hedman and seconded by Trustee Crawford to pay the bills as follows: $30,528.83 Accounts Payable $36,529.56 Payroll $67,058.39 TOTAL Roll call: Rodriguez-yes, Chacon-yes, Crawford-yes, Danis-yes, Garcia-yes, Hedman-yes. Passed 6-0. Page 2 of 3 Report of the Library Director: Ms. Topper reported the following: 1. HVAC system malfunctioned/chiller went out on Sunday, alarm sounded and was reset. 2. Board roster has been revised. 3. Volunteers needed for ice cream social on September 15. Check for $100 was received from Casey's to be used for ice cream. 4. Viking program was held for 3 days, 90 kids attended, Viking boat in front of library. Program run by former Board member Barb Johnson and also Connie Kross. 5. Attended Casey's grand opening. Casey's will donate refreshments through grant for Santa's storytime. 6. Received per capita grant for last year $13,000+ and for next year up to $21,151. 7. Visited Board members in medical facilities. 8. Hired new staff member. 9. Implemented staff group email. 10. Director was approached by resident with knowledge of person who had stolen a bike from the front of the library, bike was recovered and is now being held for evidence. 11. Met with copier rep, 3 copiers are over 10 years old and at least 2 should be replaced next year. Will examine both purchase and lease options. 12. Friends approved $3,300 for a new projection system for the Michelle Pfister Meeting Room. 13. Provided 3 months of stats for adult computer use. City Council Liaison No report Standing Committees: Policy President Crawford noted that the Policy Committee had met and several items will be discussed in New Business. Unfinished Business: Update on the Open Meetings Violation Director Topper said a letter was drafted to State's Attorney Ms. Leslie Johnson on July 11th and hand- delivered the following day. Update on the Strategic Plan Approve Mission and Values Statement Mr. Hedman met with staff in June to begin a draft of a Mission Statement and Values after reviewing the previous versions. He read the Mission Statement and Values they compiled based on their experiences and the two drafts were reviewed by the Board. Ms. Danis commented that two of the Values were similar and cultural diversity should be represented. Other Board members agreed and appropriate language was discussed. Language agreed upon was: “We are committed to serving all patrons of our diverse community.” Board members said a separate meeting is needed to compare Board and staff input for a final version. Mr. Hedman asked all Board members to prepare for a 'wordsmithing' meeting and to focus on what is missing and what needs to be changed. This item will be discussed again next month under Unfinished Business. New Business: Approve Carpet Cleaning Company Ms. Topper said the carpet was cleaned 18 months ago and most libraries do it twice a year. She recommended cleaning after the ice cream social and the cleaning is done after hours. Page 3 of 3 Ms. Topper obtained 4 quotes for cleaning. One of the cleaners uses the “extraction” method in high traffic areas. Ms. Topper will determine if the other companies also use this method. Mr. Hedman raised a concern of moisture in the air and how it might affect the books. It was noted that cleaning the upholstery is extra. This matter will be tabled until the next meeting so Ms. Topper can gather more specifics on the many questions raised. She will be meeting with the Facility Managers Group and will ask their opinions on preferred companies. Approve Electronic Participation at Meetings Policy President Crawford said the Policy Committee had met and established a draft policy for meeting participation when a Board member cannot physically be present. Ms. Danis questioned why electronic participation would not be considered part of the quorum. Ms. Topper said the attorney had presented the language and also said the approval of these participants must be done at each meeting. The Board discussed various methods of electronic participation including 'conference bridges' and Ms. Topper will enlist the help of the tech person. Ms. Danis moved and Ms. Garcia seconded the motion to approve the electronic participation policy. Approved on a unanimous voice vote and the revised policy, including language regarding monthly approval of electronic participation will be brought to next month's meeting. Approve Revised DVD Policy Proposed changes include no fee for DVD rentals and patrons will be allowed one renewal of DVD's excluding new ones. This would become effective September 1. Ms. Danis made a motion to approve changes to the DVD policy eliminating DVD rental fees. Mr. Crawford seconded and the motion was carried unanimously on a voice vote. Approve Board Borrowing Policy The revisions would include allowing a library card for all Board members (excluding households) and they would not be charged overdue fees. Motion to approve by Susan Chacon and second by Theron Garcia. Approved on a unanimous voice vote. Approve Revised Meeting Room Policy The policy would allow the rental for profit of the Michelle Pfister Meeting Room and a $25 cleanup charge would be added when refreshments are served. Rentals would be for businesses only. Motion by Ms. Garcia to approve the revised meeting room policy and second by Ms. Danis. Approved on a unanimous voice vote. Roof Gutter Covers Proposal Mr. Walter had asked the Board to look into gutter covers for the library. The cost would be approximately $40,000. In comparison, a recent yearly cleaning of the gutters was $1,200 and the Board decided the covers were cost-prohibitive. Disaster Plan Review This item will be tabled to next month so Ms. Topper can obtain samples of Safety and Disaster Plans. She will also find out if the city has a Disaster Plan. Additional Business: None Executive Session: None Adjournment: There was no further business and the meeting adjourned at 8:09pm on a motion by Ms. Garcia and second by Ms. Rodriguez. Minutes respectfully submitted by Marlys Young, Minute Taker May June July August September October November December January February March April 2018 2018 2018 2018 2018 2018 2018 2018 2019 2019 2019 2019 Library Operations Old Second $ 367,835 $ 554,412 $ 521,359 $ 604,919 Building Development Fees Old Second 58,324 66,829 78,681 84,097 Library Operations IMET * 8,007 8,007 8,007 8,007 Library Operations Illinois Funds 185,848 186,130 207,594 207,940 Total: $ 620,014 $ 815,379 $ 815,642 $ 904,964 $ - $ - $ - $ - $ - $ - $ - $ - * Restricted PAYROLL 1ST PAY PERIOD 17,762$ $ 20,607 $ 17,828 $ 19,157 2ND PAY PERIOD 17,967 17,988 18,701 18,663 3RD PAY PERIOD - 18,953 - - Total 35,730$ 57,548$ 36,530$ 37,820$ -$ -$ -$ -$ -$ -$ -$ -$ YORKVILLE PUBLIC LIBRARY CASH STATEMENT As of August 31, 2018 FISCAL YEAR 2019 % of Fiscal Year 8%17%25%33%Year-to-Date FISCAL YEAR 2019 ACCOUNT NUMBER DESCRIPTION May-18 June-18 July-18 August-18 Totals BUDGET % of Budget LIBRARY OPERATIONS REVENUES Taxes 82-000-40-00-4000 PROPERTY TAXES 54,356 290,990 11,130 138,622 495,099 672,505 73.62% 82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE 64,021 342,727 13,109 163,268 583,125 792,101 73.62% Intergovernmental 82-000-41-00-4120 PERSONAL PROPERTY TAX 1,059 - 825 83 1,968 5,250 37.48% 82-000-41-00-4170 STATE GRANTS 4,060 - 21,151 - 25,211 13,100 192.45% Fines & Forfeits 82-000-43-00-4330 LIBRARY FINES 569 531 1,610 477 3,187 8,500 37.49% Charges for Service 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 1,114 203 827 1,500 3,644 7,500 48.58% 82-000-44-00-4422 COPY FEES 296 350 425 522 1,592 3,000 53.08% 82-000-44-00-4439 PROGRAM FEES 1 - - - 1 1,000 0.10% Investment Earnings 82-000-45-00-4500 INVESTMENT EARNINGS 291 296 335 531 1,453 1,750 83.06% Miscellaneous 82-000-48-00-4820 RENTAL INCOME 100 150 100 150 500 2,000 25.00% 82-000-48-00-4824 DVD RENTAL INCOME 271 261 331 239 1,102 2,750 40.06% 82-000-48-00-4850 MISCELLANEOUS INCOME 2 14 80 27 123 2,000 6.15% Other Financing Sources 82-000-49-00-4901 TRANSFER FROM GENERAL 5,438 1,764 1,764 1,764 10,730 25,179 42.61% TOTAL REVENUES: LIBRARY 131,577 637,286 51,689 307,183 1,127,735 1,536,635 73.39% LIBRARY OPERATIONS EXPENDITURES Salaries & Wages 82-820-50-00-5010 SALARIES & WAGES 16,541 29,552 20,088 20,088 86,269 226,998 38.00% 82-820-50-00-5015 PART-TIME SALARIES 15,086 21,019 11,935 12,970 61,010 195,700 31.18% Benefits 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,745 3,171 2,119 2,381 9,416 24,252 38.83% 82-820-52-00-5214 FICA CONTRIBUTION 2,357 3,806 2,387 2,478 11,029 31,720 34.77% 82-820-52-00-5216 GROUP HEALTH INSURANCE 10,696 4,960 4,785 5,769 26,210 79,318 33.04% 82-820-52-00-5222 GROUP LIFE INSURANCE (8) 51 25 25 94 328 28.67% 82-820-52-00-5223 DENTAL INSURANCE 876 438 727 582 2,623 4,652 56.38% 82-820-52-00-5224 VISION INSURANCE 117 77 104 84 382 701 54.54% 82-820-52-00-5230 UNEMPLOYMENT INSURANCE 191 - - - 191 750 25.52% 82-820-52-00-5231 LIABILITY INSURANCE 5,246 1,764 1,764 1,764 10,538 24,429 43.14% Contractual Services 82-820-54-00-5412 TRAINING & CONFERENCES 840 29 - - 868 2,500 34.72% 82-820-54-00-5415 TRAVEL & LODGING - 107 1,088 43 1,239 600 206.43% 82-820-54-00-5426 PUBLISHING & ADVERTISING - - - - - 2,000 0.00% 82-820-54-00-5440 TELECOMMUNICATIONS - 379 379 - 758 5,000 15.17% 82-820-54-00-5452 POSTAGE & SHIPPING - 18 48 6 72 500 14.50% 82-820-54-00-5460 DUES & SUBSCRIPTIONS 448 13 13 13 487 11,000 4.43% 82-820-54-00-5462 PROFESSIONAL SERVICES 97 416 185 4,919 5,618 40,000 14.04% 82-820-54-00-5466 LEGAL SERVICES - - - 1,470 1,470 3,000 49.00% 82-820-54-00-5468 AUTOMATION 2,098 - - 3,373 5,471 20,000 27.35% 82-820-54-00-5480 UTILITIES - 373 341 415 1,129 9,540 11.84% 82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 930 268 625 5,026 6,848 50,000 13.70% 82-820-54-00-5498 PAYING AGENT FEES 1,100 - 589 - 1,689 1,700 99.32% Supplies 82-820-56-00-5610 OFFICE SUPPLIES - 958 462 627 2,047 8,000 25.59% 82-820-56-00-5620 OPERATING SUPPLIES - 54 79 1,117 1,249 2,000 62.47% 82-820-56-00-5621 CUSTODIAL SUPPLIES - 1,296 403 - 1,699 8,000 21.24% 82-820-56-00-5671 LIBRARY PROGRAMMING - 35 143 46 224 1,000 22.41% 82-820-56-00-5675 EMPLOYEE RECOGNITION - - - - 200 0.00% 82-820-56-00-5685 DVD'S - 56 - - 56 500 11.24% 82-820-56-00-5686 BOOKS - 1,874 1,518 452 3,844 1,500 256.25% YORKVILLE PUBLIC LIBRARY FISCAL YEAR 2019 BUDGET REPORT For the Month Ending August 31, 2018 1 % of Fiscal Year 8%17%25%33%Year-to-Date FISCAL YEAR 2019 ACCOUNT NUMBER DESCRIPTION May-18 June-18 July-18 August-18 Totals BUDGET % of Budget YORKVILLE PUBLIC LIBRARY FISCAL YEAR 2019 BUDGET REPORT For the Month Ending August 31, 2018 2006 Bond 82-820-84-00-8000 PRINCIPAL PAYMENT - - - - - 50,000 0.00% 82-820-84-00-8050 INTEREST PAYMENT - 12,494 - - 12,494 24,988 50.00% 2013 Refunding Bond 82-820-99-00-8000 PRINCIPAL PAYMENT - - - - - 565,000 0.00% 82-820-99-00-8050 INTEREST PAYMENT - 76,056 - - 76,056 152,113 50.00% TOTAL FUND REVENUES 131,577 637,286 51,689 307,183 1,127,735 1,536,635 73.39% TOTAL FUND EXPENDITURES 58,360 159,264 49,808 63,650 331,082 1,547,989 21.39% FUND SURPLUS (DEFICIT)73,217 478,022 1,881 243,533 796,653 (11,354) LIBRARY CAPITAL REVENUES 84-000-42-00-4214 DEVELOPMENT FEES 9,200 14,650 9,175 18,500 51,525 43,200 119.27% 84-000-45-00-4500 INVESTMENT EARNINGS 2 3 3 4 12 10 120.60% TOTAL REVENUES: LIBRARY CAPITAL 9,202 14,653 9,178 18,504 51,537 43,210 119.27% LIBRARY CAPITAL EXPENDITURES 84-840-54-00-5460 E-BOOK SUBSCRIPTIONS 85 - - 128 213 3,500 6.07% 84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - 795 - 795 15,000 5.30% 84-840-56-00-5683 AUDIO BOOKS - 24 155 115 294 1,600 18.37% 84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - - - 500 0.00% 84-840-56-00-5685 DVD'S - - 310 404 713 1,500 47.56% 84-840-56-00-5686 BOOKS - 674 1,578 2,617 4,868 30,000 16.23% TOTAL FUND REVENUES 9,202 14,653 9,178 18,504 51,537 43,210 119.27% TOTAL FUND EXPENDITURES 85 698 2,837 3,263 6,883 52,100 13.21% FUND SURPLUS (DEFICIT)9,117 13,955 6,341 15,241 44,654 (8,890) 2 August YTD % of FY 2019 Actual Actual Budget Budget YTD Actual % Change LIBRARY OPERATIONS FUND (82) Revenues Property Taxes 301,890$ 1,078,224$ 73.6% 1,464,606$ 782,650$ 37.77% Intergovernmental Personal Property Replacement Tax 83$ 1,968$ 37.5% 5,250$ 1,882$ 4.57% State Grants - 25,211 192.5% 13,100 - 0.00% Total Intergovernmental 83$ 27,179$ 148.1% 18,350$ 1,882$ 1344.28% Library Fines 477$ 3,187$ 37.5% 8,500$ 4,196$ -24.05% Charges for Services Library Subscription Cards 1,500$ 3,644$ 48.6% 7,500$ 2,717$ 34.12% Copy Fees 522 1,592 53.1% 3,000 1,395 14.13% Program Fees - 1 0.1% 1,000 363 -99.72% Total Charges for Services 2,022$ 5,237$ 45.5% 11,500$ 4,475$ 17.04% Investment Earnings 531$ 1,453$ 83.1% 1,750$ 596$ 143.98% Reimbursements/Miscellaneous/Transfers In Miscellaneous Reimbursements -$ -$ 0.0% -$ 691$ 0.00% Rental Income 150 500 25.0% 2,000 429 16.55% DVD Rental Income 239 1,102 40.1% 2,750 1,036 -88.13% Miscellaneous Income 27 123 6.2% 2,000 488 2100.44% Transfer In 1,764 10,730 42.6% 25,179 11,137 -3.66% Total Miscellaneous & Transfers 2,180$ 12,454$ 39.0% 31,929$ 13,780$ -9.62% Total Revenues and Transfers 307,183$ 1,127,735$ 73.4% 1,536,635$ 807,579$ 39.64% Expenditures Library Operations 63,650$ 331,082$ 21.4%1,547,989$ 332,915$ -0.55% 50 Salaries 33,057 147,279 34.8% 422,698 144,744 1.75% 52 Benefits 13,085 60,485 36.4% 166,150 59,107 2.33% 54 Contractual Services 15,265 25,649 17.6% 145,840 29,861 -14.11% 56 Supplies 2,242 9,120 43.0% 21,200 4,005 127.70% 99 Debt Service - 88,550 11.2% 792,101 95,197.50 0.00% Total Expenditures and Transfers 63,650$ 331,082$ 21.4% 1,547,989$ 332,915$ -0.55% Surplus(Deficit) 243,533$ 796,653$ (11,354)$ 474,664$ *August represents 34% of fiscal year 2019 UNITED CITY OF YORKVILLE STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS For the Month Ending August 31, 2018 * Fiscal Year 2018 For the Month Ending August 31, 2017  DATE: 09/05/2018 UNITED CITY OF YORKVILLE PAGE: 1TIME: 12:10:24 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2019 ACTIVITY THROUGH FISCAL PERIOD 04PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________ 01 05/01/2018 BEGINNING BALANCE 3,196.04 AP-180514 05/07/2018 01 BOOKS BAKER & TAYLOR 104522 2033598121-19 75.07 05/07/2018 02 BOOKS BAKER & TAYLOR 104522 2033623607-19 13.28 05/07/2018 03 BOOKS BAKER & TAYLOR 104522 2033647543-19 166.30 05/07/2018 04 BOOKS BAKER & TAYLOR 104522 2033663949-19 33.29 05/07/2018 05 BOOKS BAKER & TAYLOR 104522 2033673584-19 24.08 AP-180514VD 05/14/2018 01 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033598121-19 75.07 05/14/2018 02 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033623607-19 13.28 05/14/2018 03 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033647543-19 166.30 05/14/2018 04 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033663949-19 33.29 05/14/2018 05 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033673584-19 24.08 AP-180525M 05/22/2018 11 TARGET-GIFT CARDS, SUPPLIES FIRST NATIONAL BANK 900059 052518-J.WEISS19 108.35 05/22/2018 12 DOLLAR TREE-SUPPLIES FOR FIRST NATIONAL BANK 900059 052518-J.WEISS19 26.35 GJ-180531LB 06/04/2018 08 May 2018 Deposits 1,087.33 AP-80514 05/14/2018 01 BOOKS BAKER & TAYLOR 104522 2033598121-19 75.07 05/14/2018 02 BOOKS BAKER & TAYLOR 104522 2033623607-19 13.28 05/14/2018 03 BOOKS BAKER & TAYLOR 104522 2033647543-19 166.30 05/14/2018 04 BOOKS BAKER & TAYLOR 104522 2033663949-19 33.29 05/14/2018 05 BOOKS BAKER & TAYLOR 104522 2033673584-19 24.08 _________________________________ TOTAL PERIOD 01 ACTIVITY 758.74 1,399.35 02 AP-180611 06/05/2018 01 BOOKS BAKER & TAYLOR 104528 2033688375 13.79 06/05/2018 02 BOOKS BAKER & TAYLOR 104528 2033696051 212.34 06/05/2018 03 BOOKS SCHOLASTIC BOOK CLUB 104532 17133293 224.40 06/05/2018 04 BOOK SCHOLASTIC BOOK CLUB 104532 17158684 2.00 AP-180625M 06/19/2018 121 AMAZON-MAGNETIC GEARS FIRST NATIONAL BANK 900061 062518-E.TOPPER 38.24 06/19/2018 122 LAKESHORE-ROOM DIVIDER, FIRST NATIONAL BANK 900061 062518-E.TOPPER 401.33 06/19/2018 123 AMAZON-BLOCKS, SCISSORS FIRST NATIONAL BANK 900061 062518-E.TOPPER 62.10 06/19/2018 124 AMAZON-RUG, SORTER FIRST NATIONAL BANK 900061 062518-E.TOPPER 44.96 GJ-180630LB 07/05/2018 07 June 2018 Deposits 226.40 _________________________________ TOTAL PERIOD 02 ACTIVITY 999.16 226.40 03 AP-180709 07/05/2018 01 BOOKS BAKER & TAYLOR 104537 2033785167 181.82 AP-180725M 07/26/2018 183 TARGET-MATERIALS FOR FRIENDS FIRST NATIONAL BANK 900062 072518-J.WEISS 65.84 _________________________________ TOTAL PERIOD 03 ACTIVITY 247.66 0.00 04 AP-180813 08/07/2018 01 BOOKS BAKER & TAYLOR 104547 2033813731 29.44 08/07/2018 02 BOOKS BAKER & TAYLOR 104547 2033823948 47.71 08/07/2018 03 2 MEMORIAL BRICKS KING & SONS MONUMENT 104552 228741 60.00 GJ-180831LB 09/04/2018 07 Aug 2018 Deposits 575.00 _________________________________ TOTAL PERIOD 04 ACTIVITY 137.15 575.00 TOTAL ACCOUNT ACTIVITY 2,142.71 2,200.75 ENDING BALANCE 3,254.08 GRAND TOTAL 0.00 3,254.08 TOTAL DIFFERENCE 0.00 3,254.08                            DATE: 08/14/18 UNITED CITY OF YORKVILLE PAGE: 1TIME: 10:39:53 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900063 FNBO FIRST NATIONAL BANK OMAHA 08/25/18 082518-A.SIMMONS 07/31/18 01 COMCAST-06/12-07/11 CABLE 01-110-54-00-5440 21.04 02 COMCAST-06/15-07/14 INTERNET 01-110-54-00-5440 5.90 03 COMCAST-06/15-07/14 INTERNET 01-220-54-00-5440 5.90 04 COMCAST-06/15-07/14 INTERNET 01-120-54-00-5440 3.93 05 COMCAST-06/15-07/14 INTERNET 79-790-54-00-5440 5.40 06 COMCAST-06/15-07/14 INTERNET 01-210-54-00-5440 25.57 07 COMCAST-06/15-07/14 INTERNET 79-795-54-00-5440 5.41 08 COMCAST-06/15-07/14 INTERNET 52-520-54-00-5440 2.95 09 COMCAST-06/15-07/14 INTERNET 01-410-54-00-5440 4.92 10 COMCAST-06/15-07/14 INTERNET 51-510-54-00-5440 4.92 11 COMCAST-06/15-07/14 PHONE & 79-795-54-00-5440 19.33 12 CABLE ** COMMENT ** 13 VERIZON-JUN 2018 IN CAR UNITS 01-210-54-00-5440 640.31 14 VERIZON-JUN 2018 MOBILE PHONES 01-220-54-00-5440 239.15 15 VERIZON-JUN 2018 MOBILE PHONES 01-210-54-00-5440 428.58 16 VERIZON-JUN 2018 MOBILE PHONES 79-795-54-00-5440 72.98 17 VERIZON-JUN 2018 MOBILE PHONES 51-510-54-00-5440 281.85 18 VERIZON-JUN 2018 MOBILE PHONES 01-410-54-00-5440 44.14 19 VERIZON-JUN 2018 MOBILE PHONES 52-520-54-00-5440 38.01 20 KONICA-05/19-06/18 COPY CHARGE 82-820-54-00-5462 33.83 21 KONICA-06/01-07/09 COPY CHARGE 01-110-54-00-5430 245.12 22 KONICA-06/01-07/09 COPY CHARGE 01-120-54-00-5430 81.71 23 KONICA-06/01-07/09 COPY CHARGE 01-220-54-00-5430 118.82 24 KONICA-06/01-07/09 COPY CHARGE 01-210-54-00-5430 186.15 25 KONICA-06/01-07/09 COPY CHARGE 01-410-54-00-5462 1.02 26 KONICA-06/01-07/09 COPY CHARGE 51-510-54-00-5430 1.03 27 KONICA-06/01-07/09 COPY CHARGE 52-520-54-00-5430 1.02 28 KONICA-06/01-07/09 COPY CHARGE 79-790-54-00-5462 60.32 29 KONICA-06/01-07/09 COPY CHARGE 79-795-54-00-5462 60.32 30 ENVIONMENTAL PRODUCTS-VACCON 52-520-56-00-5628 156.78 31 CLAMP ** COMMENT ** 32 ENVIONMENTAL PRODUCTS-VACTOR 52-520-56-00-5628 36.93 33 CLAMP ** COMMENT ** 34 GROUND EFFECTS-MULCH 82-820-56-00-5620 282.50 35 GROUND EFFECTS-MULCH 82-820-56-00-5620 282.50 36 ENVIONMENTAL PRODUCTS-HOSE, 52-520-56-00-5628 1,928.28 37 CLAMPS, FLANGE, TIGER TAILS ** COMMENT ** INVOICE TOTAL: 5,326.62 * 082518-B.OLSEM 07/31/18 01 WAREHOUSE-BINDER CLIPS 01-110-56-00-5610 2.49 02 OFFICE DEPO-BINDER CLIPS 01-110-56-00-5610 17.43 INVOICE TOTAL: 19.92 * 082518-D.BEHRENS 07/31/18 01 JX TRUCK CENTER-DIPSTICK & 52-520-56-00-5628 373.23 02 TUBE ASSEMBLY FOR TRANSMISSION ** COMMENT ** INVOICE TOTAL: 373.23 *Page 1 of 10                            DATE: 08/14/18 UNITED CITY OF YORKVILLE PAGE: 2TIME: 10:39:53 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900063 FNBO FIRST NATIONAL BANK OMAHA 08/25/18 082518-D.DEBOARD 07/31/18 01 MENARDS-FAN, BATTERIES, BUG 82-820-56-00-5620 130.37 02 KILLER, GOO GONE, FLASHLIGHTS ** COMMENT ** INVOICE TOTAL: 130.37 * 082518-D.SMITH 07/31/18 01 HOME DEPO-WIRE ROPE 79-790-56-00-5640 50.46 INVOICE TOTAL: 50.46 * 082518-E.DHUSE 07/31/18 01 NAPA#200693-BATTERY 79-790-56-00-5640 50.17 02 NAPA#200513-V-BELTS 01-410-56-00-5628 36.84 03 IPWA CONFERENCE 01-410-54-00-5415 90.10 04 TRANSPORTATION-DHUSE ** COMMENT ** 05 IPWA CONFERENCE 51-510-54-00-5415 90.10 06 TRANSPORTATION-DHUSE ** COMMENT ** 07 IPWA CONFERENCE 52-520-54-00-5415 90.10 08 TRANSPORTATION-DHUSE ** COMMENT ** 09 HOOKS & LATTUCE-2 SAMPLE 23-216-56-00-5656 627.28 10 HANGING FLOWER BASKETS ** COMMENT ** 11 ARAMARK-MATS 51-510-56-00-5620 49.17 12 ARAMARK-MATS 52-520-56-00-5620 49.17 13 ARAMARK-MATS 01-410-56-00-5620 49.17 14 OFFICE DEPO-MARKERS 52-520-56-00-5610 30.49 15 NAPA#201209-COOLANT 01-410-56-00-5628 53.94 16 NAPA#201448-BLISTER PACK 01-410-56-00-5628 13.76 17 CAPSULES ** COMMENT ** 18 NAPA#202770-RELAY, OIL FILTER 01-410-56-00-5628 25.27 INVOICE TOTAL: 1,255.56 * 082518-E.TOPPER 07/31/18 01 YORKVILLE FLOWERS-FLOWERS FOR 82-820-56-00-5610 117.50 02 ILL BOARD MEMBERS ** COMMENT ** 03 DOLLAR TREE-PLATES, CARDS 82-820-56-00-5610 8.50 04 AMAZON PRIME MONTHLY FEE 82-820-54-00-5460 12.99 05 AMAZON - CD/DVD CLEANING KIT 82-820-56-00-5620 24.99 06 AMAZON - TONER COLLECTION UNIT 82-820-56-00-5610 23.60 07 AMAZON - TONER CARTRIDGES 82-820-56-00-5610 469.67 08 AMAZON - OUTLET PLUG COVERS 82-820-56-00-5620 7.95 09 AMAZON - WIRELESS REMOTE 82-820-56-00-5620 18.99 10 WINDOW DOOR ALARM ** COMMENT ** 11 AMAZON - ENVELOPES 82-820-56-00-5610 7.85 INVOICE TOTAL: 692.04 * 082518-E.WILLRETT 07/31/18 01 PELRA WEBINAR TRAINING 01-110-54-00-5412 149.00 INVOICE TOTAL: 149.00 * 082518-J-WEISS 07/31/18 01 TARGET-SUMMER PROGRAM MATERIAL 82-820-56-00-5671 46.16 INVOICE TOTAL: 46.16 *Page 2 of 10         DATE: 08/14/18UNITED CITY OF YORKVILLEPAGE: 4TIME: 10:39:53MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900063 FNBO FIRST NATIONAL BANK OMAHA08/25/18082518-P.RATOS07/31/18 02 FIRST PLACE#296286-1-STAKES 01-220-56-00-562085.00INVOICE TOTAL:128.00 *082518-P.SODRO07/31/18 01 AMAZON-CREDIT FOR RETURNED51-510-56-00-5600-19.8902 PANTS** COMMENT **INVOICE TOTAL:-19.89 *082518-R.FREDRICKSON 07/31/18 01 NEWTEK-7/11-8/11 WEB UPKEEP 01-640-54-00-545016.5902 COMCAST-06/23-07/22 INTERNET01-110-54-00-544071.7503 COMCAST-06/23-07/22 INTERNET01-220-54-00-544071.7504 COMCAST-06/23-07/22 INTERNET 01-120-54-00-544047.8405 COMCAST-06/23-07/22 INTERNET 79-790-54-00-544065.7806 COMCAST-06/23-07/22 INTERNET 01-210-54-00-5440310.9307 COMCAST-06/23-07/22 INTERNET 79-795-54-00-544065.7808 COMCAST-06/23-07/22 INTERNET 52-520-54-00-544035.8809 COMCAST-06/23-07/22 INTERNET 01-410-54-00-544059.8010 COMCAST-06/23-07/22 INTERNET 51-510-54-00-5440164.6511 COMCAST-06/23-07/22 PHONE & 79-790-54-00-544094.2012 CABLE** COMMENT **INVOICE TOTAL:1,004.95 *082518-R.HARMON 07/31/18 01 TPT-NEWSLETTER TEMPLATE79-795-56-00-560610.5002 AMAZON-PAPER, CUTOUTS79-795-56-00-560620.5703 SCHOOL SPECIALTY-PRESCHOOL79-795-56-00-560682.1704 TEACHING AIDS** COMMENT **05 CARSON DELOSA-NAMETAGS,79-795-56-00-560655.1906 PLANBOOKS, GAMES, BULLETIN** COMMENT **07 BOARD SETS** COMMENT **08 AMAZON-PRESCHOOL STARTUP79-795-56-00-560668.7409 MATERIALS** COMMENT **10 AMAZON-PRESCHOOL TEACHING AIDS 79-795-56-00-560680.71INVOICE TOTAL:317.88 *082518-R.WRIGHT 07/31/18 01 PHYSICIANS-NEW HIRE DRUG TEST 79-790-54-00-546291.0002 PHYSICIANS-NEW HIRE DRUG TEST 79-795-54-00-546276.00INVOICE TOTAL:167.00 *082518-S.IWANSKI 07/31/18 01 YORKVILLE POST-POSTAGE82-820-54-00-54526.02INVOICE TOTAL:6.02 *082518-S.REDMON 07/31/18 01 BOUNCE TOWN-JULY 4 RENTAL79-795-56-00-5606571.5002 AT&T U-VERSE 06/24-07/23 TOWN 79-795-54-00-544055.3903 SQAURE SIGN INTERNET** COMMENT **04 GOLD MEDAL-BRIDGE CONCESSION 79-795-56-00-5607766.4805 SUPPLIES** COMMENT **Total for All Highlighted Library Expenses : $1,473.42Page 3 of 10  ϴϮͲϴϮϬ>/ZZzKWZd/KE^    ϴϯͲϴϯϬ>/ZZzd^Zs/   ϴϰͲϴϰϬ>/ZZzW/d>DATE: 09/04/18 UNITED CITY OF YORKVILLETIME: 14:34:38 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 09/10/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104565 BAKTAY BAKER & TAYLOR 2033873622 07/31/18 01 BOOKS 82-820-56-00-5686 45.74 02 BOOKS 84-840-56-00-5686 657.29INVOICE TOTAL: 703.03 * 2033883137 08/06/18 01 BOOKS 82-820-56-00-5686 102.97 02 BOOKS 84-840-56-00-5686 926.03INVOICE TOTAL: 1,029.00 * 2033894586 08/08/18 01 BOOKS 82-820-56-00-5686 22.46 02 BOOKS 84-840-56-00-5686 707.20INVOICE TOTAL: 729.66 * 2033908942 08/15/18 01 BOOKS 84-840-56-00-5686 353.95INVOICE TOTAL: 353.95 * 2033919875 08/21/18 01 BOOKS 84-840-56-00-5686 1,044.42INVOICE TOTAL: 1,044.42 * 2033933757 08/25/18 01 BOOKS 84-840-56-00-5686 775.61INVOICE TOTAL: 775.61 *CHECK TOTAL: 4,635.67 104566 CAMBRIA CAMBRIA SALES COMPANY INC. 39944 08/02/18 01 PAPER TOWEL, GARBAGE BAGS, 82-820-56-00-5621 578.84 02 VACCUM BAGS, WINDEX, DOORSTOP, ** COMMENT ** 03 BOWL CLEANER ** COMMENT **INVOICE TOTAL: 578.84 *CHECK TOTAL: 578.84 104567 DAIKIN DAIKIN APPLIED 3192664 08/27/18 01 CHILLER REPAIR 82-820-54-00-5495 722.50INVOICE TOTAL: 722.50 *CHECK TOTAL: 722.50Page 4 of 10  ϴϮͲϴϮϬ>/ZZzKWZd/KE^    ϴϯͲϴϯϬ>/ZZzd^Zs/   ϴϰͲϴϰϬ>/ZZzW/d>DATE: 09/04/18 UNITED CITY OF YORKVILLETIME: 14:34:38 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 09/10/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104568 DEMCO DEMCO, INC. 6430940 08/16/18 01 BOOKMARKS, CD ALBUMS, BOOK 82-820-56-00-5620 228.18 02 JACKET COVERS, HIGHLIGHTERS ** COMMENT **INVOICE TOTAL: 228.18 * 6433798 08/21/18 01 END PANEL DISPLAY BIN 82-820-56-00-5610 67.23INVOICE TOTAL: 67.23 *CHECK TOTAL: 295.41 104569 FRSTINSU FIRST INSURANCE GROUP OF IL 32S564463-073118 07/11/18 01 REISSUE OFFICIAL TREASURER 82-820-54-00-5462 568.00 02 BOND ** COMMENT **INVOICE TOTAL: 568.00 *CHECK TOTAL: 568.00 104570 HIXBROS HIX BROTHERS MUSIC INC 2506018-DEP 06/25/18 01 DEPOSIT FOR INSTALLATION OF 82-000-24-00-2480 1,895.50 02 PROJECTOR AND SOUND SYSTEM ** COMMENT **INVOICE TOTAL: 1,895.50 *CHECK TOTAL: 1,895.50 104571 LLWCONSU LLOYD WARBER 10439 09/02/18 01 AUG 2018 ONSITE IT SUPPORT 82-820-54-00-5462 1,140.00INVOICE TOTAL: 1,140.00 *CHECK TOTAL: 1,140.00 104572 MIDWTAPE MIDWEST TAPE 96329436 08/06/18 01 DVD 84-840-56-00-5685 22.49INVOICE TOTAL: 22.49 *Page 5 of 10  ϴϮͲϴϮϬ>/ZZzKWZd/KE^    ϴϯͲϴϯϬ>/ZZzd^Zs/   ϴϰͲϴϰϬ>/ZZzW/d>DATE: 09/04/18 UNITED CITY OF YORKVILLETIME: 14:34:38 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 09/10/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104572 MIDWTAPE MIDWEST TAPE 96347062 08/14/18 01 DVDS 84-840-56-00-5685 59.97INVOICE TOTAL: 59.97 * 96360880 08/18/18 01 AUDIO BOOKS 84-840-56-00-5683 74.98 02 MUSIC CDS 84-840-56-00-5684 25.98 03 DVDS 84-840-56-00-5685 36.73INVOICE TOTAL: 137.69 * 96388224 08/28/18 01 MUSIC CDS 84-840-56-00-5684 70.95 02 AUDIO BOOKS 84-840-56-00-5683 329.91 03 DVDS 84-840-56-00-5685 22.49INVOICE TOTAL: 423.35 *CHECK TOTAL: 643.50 104573 PRAIRCAT PRAIRIECAT 5958 08/22/18 01 ANNUAL INNOVATIVE EXPRESS 82-820-54-00-5468 385.64 02 LANE LICENSE MAINTENANCE ** COMMENT ** 03 AGREEMENT RENEWAL ** COMMENT **INVOICE TOTAL: 385.64 *CHECK TOTAL: 385.64 104574 QUILL QUILL CORPORATION 9381094 08/15/18 01 COPY PAPER 82-820-56-00-5610 134.95INVOICE TOTAL: 134.95 *CHECK TOTAL: 134.95 104575 RIVISTAS RIVISTAS SUBSCRIPTION SERVICES 7651 08/08/18 01 MAGAZINE SUBSCRIPTION RENEWALS 82-820-54-00-5460 1,736.70INVOICE TOTAL: 1,736.70 *CHECK TOTAL: 1,736.70Page 6 of 10  ϴϮͲϴϮϬ>/ZZzKWZd/KE^    ϴϯͲϴϯϬ>/ZZzd^Zs/   ϴϰͲϴϰϬ>/ZZzW/d>DATE: 09/04/18 UNITED CITY OF YORKVILLETIME: 14:34:38 CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 09/10/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104576 SILVERST CHARLIE STEWART 091518 08/30/18 01 PERFORMACE FOR ICE CREAM 82-000-24-00-2480 300.00 02 SOCIAL ** COMMENT **INVOICE TOTAL: 300.00 *CHECK TOTAL: 300.00 104577 SOUND SOUND INCORPORATED R157038 08/17/18 01 09/01-11/30 PHONE & VOICEMAIL 82-820-54-00-5462 291.00 02 MAINTENANCE AGREEMENT ** COMMENT **INVOICE TOTAL: 291.00 *CHECK TOTAL: 291.00 104578 YOUNGM MARLYS J. YOUNG 080818 08/19/18 01 08/08/18 MEETING MINUTES 82-820-54-00-5462 56.25INVOICE TOTAL: 56.25 *CHECK TOTAL: 56.25TOTAL AMOUNT PAID: 13,383.96Page 7 of 10 REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION18,971.27$ -$ 18,971.27 2,009.37$ 1,375.89$ 22,356.53$ FINANCE10,232.27 - 10,232.27 1,095.33 767.96 12,095.56$ POLICE122,143.44 1,858.21 124,001.65 645.20 9,129.45 133,776.30$ COMMUNITY DEV.16,312.46 - 16,312.46 1,736.80 1,211.28 19,260.54$ STREETS16,269.45 - 16,269.45 1,506.48 1,193.50 18,969.43$ WATER17,825.41 397.88 18,223.29 1,770.23 1,320.69 21,314.21$ SEWER8,604.61 - 8,604.61 923.62 644.57 10,172.80$ PARKS20,063.23 17.32 20,080.55 1,754.73 1,465.91 23,301.19$ RECREATION14,848.14 - 14,848.14 1,363.07 1,115.05 17,326.26$ LIBRARY16,675.66 - 16,675.66 1,075.45 1,256.00 19,007.11$ TOTALS261,945.94$ 2,273.41$ 264,219.35$ 13,880.28$ 19,480.30$ 297,579.93$ TOTAL PAYROLL297,579.93$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYAugust 10, 2018Page 8 of 10 REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.808.34$ -$ 808.34$ -$ -$ 808.34$ CLERK583.34 - 583.34 19.34 44.63 647.31 TREASURER83.34 - 83.34 8.79 6.36 98.49 ALDERMAN3,900.00 - 3,900.00 - 349.16 4,249.16 ADMINISTRATION18,971.28 - 18,971.28 2,001.46 1,370.16 22,342.90 FINANCE10,232.26 - 10,232.26 1,079.51 756.51 12,068.28 POLICE103,916.30 2,401.12 106,317.42 649.24 7,742.24 114,708.90 COMMUNITY DEV.16,312.46 - 16,312.46 1,720.97 1,199.80 19,233.23 STREETS15,437.53 - 15,437.53 1,510.50 1,129.85 18,077.88 WATER15,526.91 37.13 15,564.04 1,642.02 1,117.26 18,323.32 SEWER8,604.61 - 8,604.61 907.80 633.10 10,145.51 PARKS19,820.49 - 19,820.49 1,798.48 1,446.04 23,065.01 RECREATION14,556.84 - 14,556.84 1,344.60 1,079.36 16,980.80 LIBRARY16,381.71 - 16,381.71 1,059.62 1,222.04 18,663.37 TOTALS245,135.41$ 2,438.25$ 247,573.66$ 13,742.33$ 18,096.51$ 279,412.50$ TOTAL PAYROLL279,412.50$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYAugust 24, 2018Page 9 of 10 Library CC Check Register (Pages 1 ‐ 3)08/25/2018 $1,473.42 Library Check Register (Pages 4 ‐ 7)09/10/2018 13,383.96 Lincoln Financial ‐ Aug 2018 Life Ins 08/14/2018 $25.43 Glatfelter Liability Ins. ‐ Installment #8 08/14/2018 865.95 IPRF ‐ Sept 2018 Workers Comp 08/14/2018 898.13 Blue Cross /Blue Shield‐Sept 2018 Health Ins 08/28/2018 5,531.64 Blue Cross /Blue Shield‐Sept 2018 Dental Ins 08/28/2018 582.29 Flex ‐ July 2018 HRA Admin Fees 08/28/2018 20.00 Dearborne National ‐ Sept 2018 08/28/2018 84.33 Nicor ‐07/02/18 ‐ 07/31/18 services 08/28/2018 415.34 TOTAL BILLS PAID: $23,280.49 DATE Bi‐weekly (Page 8)08/10/2018 $19,007.11 Bi‐weekly (Page 9)08/24/2018 18,663.37 TOTAL PAYROLL:$37,670.48 TOTAL DISBURSEMENTS:$60,950.97 PAYROLL YORKVILLE LIBRARY BOARD BILL LIST SUMMARY Monday, September 10, 2018 ACCOUNTS PAYABLE Page 10 of 10 LIBRARY DIRECTOR REPORT— August, 2018 Facilities Management- The broken security camera has been replaced by Sound Incorporated. Both boiler switch plates have been replaced. One caused the leak onto the first floor and as a precaution we replaced the second one too. The second unit HVAC in the old building broke and the motor had to be replaced by Trico. That unit was 20 years old. The first unit is 11 years. Had to have it fixed immediately as the Friend of the Library Book Sale was in the Meeting Room (August 29, 2018). The Fire Alarm Panel alarm went off and Fox Valley called. Three batteries had to be replaced. Batteries last approximately 5 years. We are continuing to have problems with our telephones as calls are being dropped. Comcast says it is due to construction in the area. We will continue to monitor. Public Relations- A number of articles have been in the news and are included in the packet. Grants/Fundraising We received a check for the payment of the musical entertainment, Silver Strings ($300) by Sundown Lighting Solutions. A check for $100 from Casey’s for the Ice Cream Social and Meadowvale will provide the ice cream thanks to Mayor Golinski’s contacting the company on our behalf. A check for $100 from the Roberts Family Foundation will be used towards upgrading the microfilm reader. A check from the Sons of Norway for $75 (group that puts on the Viking Program). Meeting Room Revenue (For Profit) We have booked the room for 2 law firms that will be using the room for depositions. State Reports-The Illinet Traffic Survey 2018 has been submitted to the State. Meetings-Attended the Physical Facilities Group meeting at the Palatine Public Library on August 16th and received beneficial information about carpet cleaners and Elevator Repair Companies. Darren Crawford and I met with Mayor Golinski and City Administrator Bart Olson to start a discussion about City/Library relations-August 14, 2018. Met with the Policy Committee on August 8, 2018. Attended the City Council Meeting on August 28, 2018 for the board appointments. Met with the representative from Stanley Steemer and Terry’s Carpet Cleaning about proposals for carpet cleaning. . Staff – New staff member Suzanne Zobel started August 8th in the Circulation Department. Library Operations The Inventory List has been completed and given to the City. Worked with our IT person to set up conference calling for electronic participation for Board members. Projects- Updating the Disaster Plan. Collecting examples of Physical Facilities Maintenance Plans from area libraries. Friends-Set up the installation of the new projection system funded by the Friends. Will be installed in September. Friends had their annual book sale on September 1st and September 2nd. The sale will continue for the next 2 weeks inside the Library. Programs, Activities Adult Programs Men’s Book Club 8 Friends Meeting 10 Threads and More 12 Creative Writing 9 Lunch Bunch 7 Passive Programs Total 51 TOTAL ADULT ATTENDANCE 46 Children Programs Drop-In Storytime 6 Tots and Toddlers (2) 40 Read with Paws 9 Book Club (2 programs) (Grades 1-2) 10 Ice Cream Book Club 5 LEGO Club 12 Morning Read 3 Lap sit 25 Movie 18 Future Foxes 37 Stories in the Park 26 Autumn Creek-Back to School 200+ Back to School –Kissing Hand 7 Locker Decorating 4 Museum Pass Program 12 TOTAL CHILDREN’S ATTENDANCE 407 Passive programs included: Makerspace Magnet Activities 35, Paper Plate Longest 30, Storywalk 48, Leaf Hands for Tree 89, Games 16 and Dictionary Find 6. TOTAL PARTICIPATION FOR PASSIVE PROGRAMS 334 (includes the Monarch Butterflies). The Monarch Butterflies: 7 Butterflies released and 2 more chrysalis/butterflies will be released. Over 110 patrons have witnessed the release and transformation. Numerous others have stopped to observe the life cycle process. Youth Services TAG 5 TOTAL YOUTH SERVICES ATTENDANCE 5 Computer Use Adult 377 Young Adult 32 Children 32 TOTAL COMPUTER USE 441 Database & E-book Use 21 Ancestry Database 730 Omni E-Book 367 E-Audio 242 (Users) 43 E-Read IL 58 E-Book Audio 31 (Users) Circulation Checkouts 14,002 New Patrons Added 106 New Items Added 455 Teen Volunteers Mikayla Mika, Mark Sanford, Naytona Faedtke, Rachel Robinette, Juleah Richardson, Elizabeth Chacon, Leah English, Katelyn Tugman, Raquel Brady, Emma Kokes, and Skyler Krantz. Meeting Room 3 Rental, 13 Programs Proctored Test 2 Patron Count 7369 YORKVILLE STATISTICS FOR FY19 PrairieCat Month All Transactio ns checkouts+ renewals checkouts renewals all holds placed holds filled checkins usage Items lent to other libraries Items borrowed from other libraries Items to Reciprocal Borrowers atYorkville Items added Total items Patrons added Total patrons e-commerce MAY 14,289 6,823 5,832 991 464 1,309 5,693 0 740 1,054 356 662 103 507.05 JUNE 17,811 8,620 8,021 599 401 1,668 7,122 0 822 1,384 342 398 215 375.3 JUL 16,967 7,685 7,066 619 474 1,549 7,259 0 757 1,283 295 259 113 492.2 AUG 14,002 6,023 5,513 510 418 1,371 6,190 0 903 1,113 246 455 106 SEP OCT NOV DEC JAN FEB MAR APR DATABASE USEAGE FOR FY18 ANCESTRY GALE E-READ IL OMNI OCLC SEARCHES HITS SESSIONS SEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED MAY 69 58 4 19 16 52 20 675 287 231 1 15 8 JUN 34 30 3 8 31 63 27 725 243 241 1 17 10 JUL 20 36 4 5 37 55 30 716 303 240 0 11 4 AUG 21 30 43 58 31 730 367 242 1 SEP OCT NOV DEC JAN FEB MAR APR Yorkville Public Library Company Name 902 Game Farm Road Yorkville IL 60560 Address City State Zip Customer Contact Email Phone John Rogers -224-279-9290 Cheryl Schepflin 888-637-9930 cschepflin@steemer.com Commercial Manager Stanley Steemer Schedule Coordinator Location Service QTY Price Library Clean 3,100.00$ Upstairs Library Clean 310.00$ Downstairs Library Clean 650.00$ Notes:Subtotal Tax Total Portable need: Carpet Protection and Deodorizer applied upon request at 10 % of cleaning costs. Payment due at time of service unless otherwise arranged . Invoices are Net 30. Carpet As Needed - High Traffic Areas Youth Computer Room Young Adult Area Meeting Hall to Meeting Lobby, Lobby to Computer Room As Needed - High Traffic Areas Only Elevator, Area by Stairs & Reception, Hall in Front of Main Bathroom Walkway to Water Fountain Carpet Surface Description Carpet All Carpet in Library Service Proposal Carpets loose at seams or along walls, floors that have been incorrectly or defectively in stalled, are cleaned at customer's risk. Any questions regarding workmanship must be reported with in 10 days after completion or will be subject to a service charge at our option. WARNING: Customer acknowledges being informed & understands carpet/flooring is damp during cleaning and that care should be taken in stepping onto other surfaces to avoid slipping and hereby releases Stanley Steemer from any and all liability for injuries which might be sustained as a result thereof. I HAVE READ AND FULLY UNDERSTAND _____________________________________ DATE ____________ Yorkville Public Library Company Name 902 Game Farm Road Yorkville IL 60560 Address City State Zip Customer Contact Email Phone John Rogers -224-279-9290 Cheryl Schepflin 888-637-9930 cschepflin@steemer.com Commercial Manager Stanley Steemer Schedule Coordinator Location Service QTY Price Library Clean $15 each Library Clean $20 each Library Clean $40 each Library Clean $60 Library Clean $6 each Library Clean $4 each Library Wipe Clean $5 each Notes:Subtotal Tax Total Surface Description Armless Lounge Chairs Service Proposal Love Seat Couch Large Lounge Chairs Chairs Seats and BacksChairs Wood Chairs Portable need: Carpet Protection and Deodorizer applied upon request at 10 % of cleaning costs. Payment due at time of service unless otherwise arranged . Invoices are Net 30. Seats Only Carpets loose at seams or along walls, floors that have been incorrectly or defectively in stalled, are cleaned at customer's risk. Any questions regarding workmanship must be reported with in 10 days after completion or will be subject to a service charge at our option. WARNING: Customer acknowledges being informed & understands carpet/flooring is damp during cleaning and that care should be taken in stepping onto other surfaces to avoid slipping and hereby releases Stanley Steemer from any and all liability for injuries which might be sustained as a result thereof. I HAVE READ AND FULLY UNDERSTAND _____________________________________ DATE ____________ Yorkville Public Library Company Name 902 Game Farm Road Yorkville IL 60560 Address City State Zip Customer Contact Email Phone John Rogers -224-279-9290 Cheryl Schepflin 888-637-9930 cschepflin@steemer.com Commercial Manager Stanley Steemer Schedule Coordinator Location Service QTY Price 4 Main Baths Clean 320.00$ 4 Main Baths Clear Seal 160.00$ Entrance to Main Baths Clean 40.00$ Entrance to Main Baths Clear Seal 20.00$ Small Bathrooms Clean $30 each Small Bathrooms Clear Seal $15 each 2 Meeting Room Baths Clean 108.00$ 2 Meeting Room Baths Clear Seal 54.00$ Meeting Room Entry Clean 40.00$ Meeting Room Entry Clear Seal 20.00$ Main Lobby Clean 160.00$ Main Lobby Clear Seal 80.00$ Notes:Subtotal Tax Total Surface Description Tile & Grout Service Proposal Grout Grout Tile & Grout Grout Tile & Grout Grout Tile & Grout Tile & Grout Grout Portable need: Payment due at time of service unless otherwise arranged . Invoices are Net 30. Tile & Grout Grout Carpets loose at seams or along walls, floors that have been incorrectly or defectively in stalled, are cleaned at customer's risk. Any questions regarding workmanship must be reported with in 10 days after completion or will be subject to a service charge at our option. WARNING: Customer acknowledges being informed & understands carpet/flooring is damp during cleaning and that care should be taken in stepping onto other surfaces to avoid slipping and hereby releases Stanley Steemer from any and all liability for injuries which might be sustained as a result thereof. I HAVE READ AND FULLY UNDERSTAND _____________________________________ DATE ____________ ESTIMATE Services qty unit price am ount Carpet Cleaning 1.0 $3,200.00 $3,200.00 Clean all carpets located in the library including loft. (Did not clean loft last Cleaning) Clean 2 area rugs. Clean 2 sets of stairs. I will steam clean high tr affic ar eas and use low moisture cleaning on the r est. I cleaned last time in 2016 and the director at that time was very pleased with the r esults. Last cleaning was on 10/26/2016 for $4284.00. Terry’s Carpet Cleaning Yor kville Public Library 902 Gam e F arm Road Yor kville, IL 60560 (630) 553-4354 elisa.topper@yorkville.lib.il.us C ONTACT US 561 W Barberry Cir Yorkville, IL 60560 (630) 882-9167 rotocleaner@comcast.net ESTIMATE #10 TOTAL $3,200.00 T otal $3,200.00 Te rry’s C arpe t C le aning w ww.terryscarp et.com 1 of 1 STAFF INPUT ON MISSION AND VALUES STATEMENTS FRIDAY, June 15, 2018 Mission Statement: We are guides to nurture a love of reading, and lifelong learning. We provide access to support and resources that will entertain, inspire, inform and foster a sense of community in all patrons. VALUES 1. We operate with integrity and respect privacy. 2. We are committed to serving all patrons. 3. We have a positive, engaging attitude. 4. We protect intellectual freedom and fair & equitable access for all. 5. We value teamwork, helpfulness and friendliness. Yorkville Public Library Bylaws of the Board of Trustees Article I - Objectives The objectives of the Yorkville Public Library shall be: A. To assemble, preserve, and administer in organized collections, books and related educational and recreational materials in order to promote an enlightened citizenship and to enrich personal lives. B. To serve the community as a center of reliable information. C. To provide a place where inquiring minds may encounter the original, sometimes unorthodox and critical ideas so necessary as correctives and stimulants in a society that depends for its survival on free competition in ideas. D. To support educational, civic, and cultural activities of groups and organizations. E. To provide opportunity and encouragement for children, young people, men and women to educate themselves continuously. F. To seek continually to identify community needs and work toward providing programs of service to meet such needs. G. To provide opportunity for recreation through literature and other art forms as available funds permit. Article II - Role of the Library Board The Responsibility of the Library Board is: A. To determine the mission of the library in the community and to develop appropriate goals for service. B. To seek adequate funding to achieve the goals of the library. C. To adopt written policies to govern the operation of the library. D. To authorize plans of expenditures to allow implementation of the library’s service program. E. To communicate actively with local government and the general public. F. To employ a competent and qualified Library Director. Article III - Officers A. The offices shall be: 1. President The President of the Board shall preside at all meetings, appoint all committees, authorize calls for special meetings, shall be the ex-officio member of all committees, and generally performs the duties of a presiding officer. B/1 2. Vice- President In the absence of the President, the Vice-President shall preside. In the event that both the President and the Vice-President shall be absent, any other member of the Board may preside. 3. Secretary The Secretary has the responsibility to see that adequate minutes of the Board are taken and maintained as a public record. The secretary signs minutes of the meeting after their approval by the Library Board. The Secretary also certifies documents on behalf of the Library Board, including levy requests, grant applications, and annual reports. In the absence of the Secretary, a secretary pro tem will be appointed. 4. Treasurer The Treasurer shall have charge of the library funds and income. The signing of all library checks shall be done in the following manner: any two of the following four people shall be delegated to sign any library checks - President, Vice-President, Secretary and Treasurer. A security bond shall be taken out to cover the Treasurer and Director, with the sum to be in compliance with the state law. B. Election Procedures 1. The Library Board will nominate officers at the regular meeting in June. Election of officers will take place at the regular meeting in July. Election of an officer requires an affirmative vote by the majority of the appointed Trustees. Newly elected officers will assume their responsibilities after the close of the meeting in which the election was held. C. Term of Office 1. The Library Board consists of nine members appointed by the Mayor. A full term is three years. The terms are staggered so that three terms expire each year. A Trustee is appointed when a vacancy occurs and serves until the end of the term. The Board shall recognize the service of a retiring Board member by donating a book (cost not to exceed $50.00) to the library in his/her name. D. Participation Requirements Illinois Complied Statutes, Chapter 75 Section 5/4-4, a vacancy occurs when the appointed Trustee declines to serve, or is unable to serve, or is absent without cause from all regular meetings for a period of six months. E. Resignation If a Trustee wishes to resign from service on the Board, it is requested that a minimum of two months notice be sent to the Mayor, so a new appointment can be made. B/2 F. Board Borrowing All Board members of the Yorkville Public Library are eligible for a library card and are exempt from overdue fines on most library materials. Board members are required to pay fees for lost or damaged materials. Article IV – Meetings A. Regular Meetings The regular meeting of the Board of Trustees shall be held at the library the second Monday of each month at 7:00 P.M. Time and place of meetings shall be published at the beginning of each calendar year. All business meetings and committee meetings are open to the public as provided in the Illinois Open Meeting Act. B. Special Meetings Special meetings may be held at any time at the call of the President, the Secretary, or any two members of the Board, provided that notice and agenda of the special meetings be posted at least 48 hours prior to the time of the meeting. C. Quorum A quorum at the Library Board meetings is achieved when five members are present. D. Public Notice The Library Director shall issue notice of all meetings to the public in accordance with current legal requirements. Notice shall include the place, the time, and agenda of business items to be discussed at the meeting. The Library Director shall be responsible for the distribution of the agenda and information for all regular and special meetings. The board packet will be available to all Board Members by 12:00 P.M. Friday, before the regular Board Meeting. E. Electronic Participation at Meetings Under limited circumstances, Trustees unable to be physically present at a public meeting may participate in the meeting via communication devices. Communication devices include, without limitation, audio and/or video equipment which allows members of the public, Trustees physically present, Trustees not physically present, Library staff, and other meeting participants to interact with those present on all motions, discussions, and votes. The limited circumstances which allow a Trustee to participate via communication devices are personal illness or disability, employment purposes, business of the Library, family emergency or other emergency. A Trustee wishing to attend via communication devices must give notice to the Board Secretary of the desire to attend via communication devices. B/3 Only Trustees attending in person shall be counted toward establishing a quorum. A majority of the quorum must vote in favor of a Trustee attending via communication devices. As with all public meetings, meeting involving communication devices shall be conducted in accordance with the provisions of the Illinois Open Meetings Act. The Board Secretary will note in the minutes of any meeting which utilizes communication devices that the meeting was conducted with one or more Trustees (identified by name) not physically present in the meeting room and that such Trustee(s) participation in the meeting was via communication devices. The circumstances supporting use of communication devices shall be announced at the start of a meeting and such circumstances shall be noted in the minutes of the meeting. Article V - Committees A. Finance This committee shall be responsible for the financial planning of the library in conjunction with the Director. It shall plan the income and expenses for the fiscal year. A budget shall be submitted to the Board for its action at the meeting preceding the date established by the Yorkville City Council for its acceptance of the budget. B. Personnel This committee shall be responsible for making recommendations to the Board as to the qualification requirements of the Director, screening applicants and recommending the individual for this position to the Board. This committee shall be responsible for annually reviewing the performance of the Director, and recommending salary adjustments to the Board within the constraints of the budget. C. Library Policy This committee shall be responsible for making recommendations to the Board to revise or update policies. D. Community Relations and Publicity This committee shall work with the Director to establish good public relations with the community. E. Physical Facilities Committee This committee shall be responsible for the maintenance and planning for the physical upkeep of the library facility. F. Special Committees Special committees for the study and investigation of special problems may be appointed by the President. Such committees shall serve until the completion of the work for which they were appointed. B/4 Article VI - Parliamentary Authority The parliamentary authority of the board shall be Robert’s Rules of Order Newly Revised. Article VII - Amendment These bylaws may be amended only by a two-thirds vote of the trustees with notice given at the previous meeting. Revised 9/10/18