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Public Works Packet 2018 09-18-18 AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, September 18, 2018 6:00 p.m. City Hall Conference Room 800 Game Farm Road, Yorkville, IL Citizen Comments: Minutes for Correction/Approval: August 21, 2018 New Business: 1. PW 2018-82 Verizon Lease Agreement – 610 Tower Lane 2. PW 2018-83 Budget Amendment and Purchase of Calcium Chloride and Storage Tank 3. PW 2018-84 Blackberry Woods (Phase B) – Development Status 4. PW 2018-85 Whispering Meadows Units 1, 2, & 4 – Completion of Improvements Old Business: Additional Business: 2018/2019 City Council Goals – Public Works Committee Goal Priority Staff “Road to Better Roads Funding” 5 Bart Olson, Eric Dhuse & Rob Fredrickson “Water Planning” 6 Eric Dhuse & Brad Sanderson “Municipal Building Needs & Planning” 7 Bart Olson, Eric Dhuse, Rob Fredrickson, Tim Evans & Erin Willrett “Traffic Patrol” 9 Eric Dhuse & Rich Hart “Whispering Meadows” 10 Bart Olson & Brad Sanderson “Vehicle Replacement” 12 Bart Olson, Eric Dhuse, Rob Fredrickson, Rich Hart & Tim Evans “Water Conservation Plan” 14 Eric Dhuse & Brad Sanderson “Capital Improvement Plan” 16 Eric Dhuse, Rob Fredrickson & Brad Sanderson United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, September 18, 2018 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. August 21, 2018 □ Approved __________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2018-82 Verizon Lease Agreement – 610 Tower Lane □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2018-83 Budget Amendment and Purchase of Calcium Chloride and Storage Tank □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2018-84 Blackberry Woods (Phase B) – Development Status □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2018-85 Whispering Meadows Construction Status □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ ------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes Tracking Number Minutes of the Public Works Committee – August 21, 2018 Public Works Committee – September 18, 2018 Majority Committee Approval Minute Taker Name Department Page 1 of 3 DRAFT UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, August 21, 2018, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Chairman Joel Frieders Alderman Seaver Tarulis Alderman Jackie Milschewski Alderman Ken Koch Other City Officials City Administrator Bart Olson Engineer Brad Sanderson, EEI Public Works Director Eric Dhuse Other Guests: Alex Adams, Troop #131 The meeting was called to order at 6:00pm by Chairman Joel Frieders. Citizen Comments: None Previous Meeting Minutes: July 17, 2018 The minutes were approved as presented. New Business: 1. PW 2018-73 Water Department Reports for April, May and June 2018 Eric Dhuse summarized the water reports and said a large amount of water was treated consistent with summertime usage. This moves to City Council consent agenda. 2. PW 2018-74 Request to Purchase Two Public Works Trucks and to Dispose of a 2004 Truck Mr. Dhuse said he wishes to purchase two vehicles, one from the water fund and one from capital funds. One of the current vehicles has very high mileage. He said the new 'Boss' is a very heavy duty truck and parts are interchangeable. This moves to the consent agenda. 3. PW 2018-75 Caledonia Subdivision – Release of Maintenance Guarantee Mr. Sanderson said the improvements were accepted in February 2017 and one year was given to complete any new items. The developer had not completed the list in the spring and put up a $60,000 guarantee to finish the work. The work is now done and he recommended full release of the funds. This moves to the consent agenda. Page 2 of 3 4. PW 2018-76 Casey's Yorkville - Acceptance Casey's is now open and had sanitary sewer, watermain and sidewalk work to complete. Mr. Sanderson recommended acceptance of improvements and there will be a letter of credit reduction. It was noted the Casey's property does not extend to the corner and a portion of that area is owned by Marker. Alderman Koch noted a Marker-owned sign seems to block the view at the intersection, however, the sign is permitted. Mr. Olson will ask staff to re-check. This moves to the consent agenda. 5. PW 2018-77 Fox Highlands – Raintree Village Water Main Interconnect – ComEd Easement An application was submitted to ComEd to cross their right-of-way and they have now provided easement documentation. The City Attorney reviewed the documents and execution of the documents is now recommended to move forward with construction. The construction contract was awarded two months ago. The easement is 20 feet. This moves to the consent agenda. 6. PW2018-78 Well No. 3 – Bid Results Bids were taken in July for watermain repiping and demolition of the building. Mr. Sanderson recommended awarding the bid to Performance Construction and Engineering in the amount of $118,800. They submitted one of three bids. They are a local company and did underground work on Eldamain. This moves to the consent agenda. 7. PW 2018-79 Spring Street Parking A resident asked Mr. Dhuse to look at Spring and Church to establish a 'no parking zone'. He said the road is only 18.5 feet wide. If cars park on both sides, the resident's driveway is blocked or cars are parked in the resident's yard. Mr. Dhuse recommended to eliminate parking on the south side for safety reasons and Alderman Koch noted the problem is particularly bad during baseball season, school and holidays. Chairman Frieders asked that documentation be given to the baseball team and there will be signs erected. This moves to consent agenda. 8. PW 2018-80 Sidewalk Program Review Alderman Frieders said he had complaints from his neighborhood regarding the condition of sidewalks. Alderman Milschewski said some of the sidewalk by Alderman Plocher's residence is old and missing and there is no sidewalk on Mill to the river. A chart of sidewalks needing repair was presented by Mr. Dhuse and he said concrete is very expensive now. Alderman Koch noted an ADA section on Walsh had buckled so it will be checked. There is between $7,000-$10,000 budgeted for sidewalk repair. Ms. Milschewski suggested a program similar to Road to Better Roads and EEI has already done surveys of the sidewalks. It was suggested this matter could be discussed at the City Council goal-setting. The lack of sidewalks by YIS was discussed and it was noted that schools are not mandated to have them. Chairman Frieders asked if trails could be installed in place of sidewalks. Each situation must be evaluated for drainage issues and right-of-way and some older areas have very small front yards. This is for information. 9. PW 2018-81 CMAP Water Governance Report Mr. Olson referred to memos regarding options for future water. The options are: a joint facility with Oswego and Montgomery, wholesale water service, privatization, public/private partnerships, commission form and JAWA. He stated the parameters for both commission and JAWA. Committee members said JAWA made sense and it makes sense to have elected officials on a Board. If the city joined the DuPage Water Commission, the city would have a seat on the Board. Mr. Olson said the next decision to be made is if the city takes part in a Fox River intake. It is not known at this time, what decisions Oswego and Montgomery have made. Page 3 of 3 Old Business: 1. PW 2018-56 ADA Transition Plan Mr. Sanderson said the previously presented plan needs to be adopted. Chairman Frieders asked that one of the maps be revised to reflect Whispering Hills is completed, prior to the approval. Alderman Koch noted that Walsh Drive is also complete now. It was also noted that the website must be ADA- compliant. This moves to the consent agenda. 2. PW 2018-64 Raintree Village – Units 4, 5, and 6 Basin Maintenance The committee previously requested that bids be obtained. Four were received and the low bid contained math errors. The low bidder switched to Pizzo and Associates. Alderman Koch asked if the company who had an erroneous bid was aware. Mr. Sanderson added that just prior to the bid, the City Attorney informed the city that prevailing wages did not have to be used for maintenance projects. Chairman Frieders noted that the city saved $20,000. This moves to the consent agenda. 3. PW 2018-70 Ground Effects Sidewalk Mr. Dhuse and Mr. Sanderson had presented some costs at a previous meeting and also discussed that Public Works could perform some of the work to reduce costs. Concrete would cost $50,000 while asphalt would cost about $25,000. Mr. Koch said there is high use of the existing path and it makes sense to install a path connection giving access for Heritage Woods residents. Mr. Olson said a budget amendment could be done or done at staff level. Alderman Koch remarked this improvement would connect 3 subdivisions and a senior facility. The committee decided to move approval of the project to the City Council regular agenda. Additional Business: Alderman Milschewski asked about the sidewalk near the Groner residence--it will be started soon. She also inquired about the sight line issue at Van Emmon and Heustis. Mr. Olson said a $250 fine was levied the previous night and the matter is continued to October 8th. If the fence is cut so it's outside of the sight distance triangle, the fine could be reduced or eliminated. There are currently $70,000 worth of fines. The staff also recommended to keep the signs on Heustis and remove them from Van Emmon. Chairman Frieders addressed poor visibility near Home Depot and Blackberry Shores due to decorative grass in the road median. A resident recently had an incident there. City personnel will look at it. Ms. Milschewski said the road striping is very poor on Countryside Parkway and Rt. 47 near Menards heading west. Mr. Frieders also noted a nearby turn lane that buckled this summer. It is scheduled to be repaired. Alderman Koch questioned the lack of mowing all summer by Roadhouse and Walgreens. There is a judgment on this property and the city will be mowing it. Mr. Olson noted that the city has a full-time property maintenance inspector position that will be filled soon so that next year there will be enough personnel to monitor such properties. Mr. Dhuse added that last year the property owner was doing a punchlist and maintained the property, but neglected it this year. There was no further business and the meeting was adjourned at 7:03pm. Minutes respectfully transcribed by Marlys Young, Minute Taker Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #1 Tracking Number PW 2018-82 Verizon Lease Agreement Public Works Committee - September 18, 2018 Positive Approval Proposed lease agreement for cell antenna on the water tower at 610 Tower Ln. Eric Dhuse Public Works Name Department Summary Verizon is proposing to construct a cellular antenna array on the water tower located at 610 Tower Ln. This array would not be located on top of the tower, but would be located around the neck of the tower just below the ball. Background The City Council approved a site access agreement for this project back in October of 2017. Since that time, we have been working with Verizon to make sure that the lease agreement and plans are acceptable to us. The proposed lease is very similar to our other cellular leases as far as approval of equipment, installation, maintenance, access, and upgrading equipment. This lease is proposed to be an initial term of 5 years with an additional three (3) automatic extensions of five (5) years each for a total of 20 years. The annual payment will be $34,800 paid in monthly payments of $2900. After the first year, there is an automatic 3% increase each year of the total annual rent for the previous lease year. Our City Attorney’s office, City Engineers and myself have reviewed the lease agreement and the plans and are satisfied with the design and proposed lease language. Recommendation I recommend to approve the lease agreement as presented. I would ask that this be placed on the September 18, 2018 Public Works Committee for discussion. If you have any questions or need further information, please let me know. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: September 11, 2018 Subject: Verizon water tower space lease Ordinance No. 2018-____ Page 1 Ordinance No. 2018-__________ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING A WATER TOWER LEASE AGREEMENT WITH CHICAGO SMSA LIMITED PARTNERSHIP DOING BUSINESS AS VERIZON WIRELESS (Water Tower at 610 Tower Lane) WHEREAS, the United City of Yorkville (the “City”)is a duly organized, and validly existing non home-rule municipality of the State of Illinois under the 1970 Illinois Constitution and the laws of the State of Illinois; and, WHEREAS, the City has the authority to enter into leases of City property pursuant to section 11-76-1 of the Illinois Municipal Code (65 ILCS 5/11-76-1); and, WHEREAS, Chicago SMSA Limited Partnership has requested to lease a portion of the property adjacent and on the water tower at 610 Tower Lane to install telecommunications equipment and antenna structures on the water tower with easement rights for access to the property and tower; and, WHEREAS, the City pursuant to the above authority hereby finds that entering into this lease agreement is in the best interest of the City. NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: The Corporate Authorities of the United City of Yorkville hereby find as facts all of the recitals in the preamble of this Ordinance and incorporate them as though fully set forth herein. Section 2: That the lease agreement between the United City of Yorkville and Chicago SMSA Limited Partnership entitled, WATER TOWER LEASE AGREEMENT, (“Lease Agreement”) attached hereto and incorporated herein as Exhibit A is hereby approved and the Mayor and City Clerk are hereby authorized to execute and deliver said Lease Agreement. Section 3: That the officials, officers, and employees of the United City of Yorkville are hereby authorized to take such further actions as are necessary to carry out the intent and purpose of this Ordinance and the Lease Agreement. Section 4: That this ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law. Ordinance No. 2018-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ____________________, 2018. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ______ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ______ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ______ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ________ day of ____________________, 2018. ______________________________ MAYOR Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #2 Tracking Number PW 2018-83 Fiscal Year 2019 – General & Vehicle & Equipment Fund Budget Amendments Public Works Committee – September 18, 2018 N/A Supermajority (6 out of 9) Approval Please see attached memo. Rob Fredrickson Finance Name Department Summary Amend the Fiscal Year 2019 (01) General Fund and (25) Vehicle & Equipment Fund budgets for the purposes of purchasing liquid calcium chloride, a storage tank and a material pump in order to enhance winter snow and ice removal operations. Background In an ongoing effort to improve our snow and ice removal services for the residents of Yorkville, I would like to add the use of liquid calcium chloride to our tool box. When mixed properly with salt brine, it can lower the freezing point of water even lower than the -6F that brine provides by itself. This means that at night or during very cold periods, the snow and ice will not attach to the pavement which, in turn, makes it much easier to remove with the snowplow. In addition, we will be able to use the brine/calcium chloride mixture in our anti-icing operations before the storm to give us more protection from ice and snow bonding with the cold pavement. Will this prevent all snow from sticking to the pavement? No, but it will give us a better chance of clearing the streets with less snow sticking to the pavement which means fewer passes, which means a happier motoring public, less expense, less wear and tear on the equipment and less fatigue on our drivers. The attached budget amendment would increase the Operating Supplies line item in the Street Department (i.e. General Fund) by $7,600 in order to purchase 12,000 gallons of liquid calcium chloride for the upcoming winter season; and increase the Equipment line item in the Public Works Capital cost center of the Vehicle & Equipment Fund by $6,200, for the purposes of procuring the required storage tank and material pump. This increased cost in the Vehicle & Equipment Fund should be more than offset by Public Work Capital Fee revenue, which is already at the FY 2019 budgeted amount of $72,000 at the end of August. The proposed budgetary increase in the General Fund is merely precautionary, as the additional cost of the calcium chloride would likely be absorbed by other Street Department line items coming in under budget. However, should the calcium chloride be purchased without a budget amendment, there is a potential risk that the Street Department could end up slightly over budget at the end of the current fiscal year. As a general reminder, nothing is perfect when it comes to clearing ice and snow from the roadways. Having as many options in our tool box as possible is the best thing we can do to be able to prepare for any situation and be ready to clear the roads to the best of our ability. Memorandum To: Public Works Committee From: Eric Dhuse, Public Works Director Rob Fredrickson, Finance Director Date: September 12, 2018 Subject: Fiscal Year 2019 Budget Amendment Recommendation Staff recommends approval of the attached ordinance. In addition, a memorandum from Purchasing Manager Parker has been included for your review and consideration, which covers the proposed budgetary expenditures in further detail. Ordinance No. 2018-____ Page 1 Ordinance No. 2018-____ AN ORDINANCE AUTHORIZING THE EIGHTH AMENDMENT TO THE ANNUAL BUDGET OF THE UNITED CITY OF YORKVILLE, FOR THE FISCAL YEAR COMMENCING ON MAY 1, 2018 AND ENDING ON APRIL 30, 2019 WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non-home rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.4, the City adopted Ordinance No. 2018-26 on April 10, 2018 adopting an annual budget for the fiscal year commencing on May 1, 2018 and ending on April 30, 2019; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.6, by a vote of two-thirds of the members of the corporate authorities then holding office, the annual budget of the United City of Yorkville may be revised by deleting, adding to, changing or creating sub-classes within object classes and object classes themselves. No revision of the budget shall be made increasing the budget in the event funds are not available to effectuate the purpose of the revision; and, WHEREAS, funds are available to effectuate the purpose of this revision. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the amounts shown in Schedule A, attached hereto and made a part hereof by reference, increasing and/or decreasing certain object classes and decreasing certain fund balances in the General and Vehicle & Equipment funds with respect to the United City of Yorkville’s 2018-2019 Budget are hereby approved. Section 2: This ordinance shall be in full force and effect from and after its passage and approval according to law. Ordinance No. 2018-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of ___________________, 2018. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______ day of ___________________, 2018. ______________________________ MAYOR Unaudited FY 2019 FY 2019 FY 2016 FY 2017 FY 2018 Adopted Amended Actual Actual Actual Budget Budget Revenue Taxes 10,330,920 10,736,464 10,962,693 11,014,213 11,014,213 Intergovernmental 2,311,978 2,235,395 2,296,435 2,512,487 2,512,487 Licenses & Permits 213,451 315,862 364,499 336,000 336,000 Fines & Forfeits 123,639 140,250 123,617 130,400 130,400 Charges for Service 1,401,384 1,465,678 1,508,994 1,535,112 1,535,112 Investment Earnings 6,394 21,197 49,018 20,000 20,000 Reimbursements 113,024 66,449 85,579 55,000 55,000 Miscellaneous 21,919 19,848 19,243 21,750 21,750 Other Financing Sources 7,077 9,645 92,125 18,000 18,000 Total Revenue 14,529,786 15,010,788 15,502,203 15,642,962 15,642,962 Expenditures Salaries 3,958,489 4,212,964 4,522,164 4,901,639 4,901,639 Benefits 2,447,779 2,635,062 2,905,833 3,056,457 3,056,457 Contractual Services 4,593,459 4,793,382 4,765,498 5,046,691 5,046,691 Supplies 216,288 197,932 246,655 330,998 338,598 Other Financing Uses 2,448,123 2,649,065 2,779,764 3,044,911 3,044,911 Total Expenditures 13,664,138 14,488,405 15,219,914 16,380,696 16,388,296 Surplus (Deficit)865,648 522,383 282,289 (737,734)(745,334) Ending Fund Balance 5,691,706 6,214,089 6,496,373 5,468,778 5,751,039 41.7%42.9%42.7%33.4%35.1% GENERAL FUND (01) The General Fund is the City’s primary operating fund. It accounts for major tax revenue used to support administrative and public safety functions. $4,500 $5,000 $5,500 $6,000 $6,500 $7,000 Thousands Fund Balance 1 Unaudited FY 2019 FY 2019 FY 2016 FY 2017 FY 2018 Adopted Amended Actual Actual Actual Budget Budget Expenditures Salaries 345,777 362,054 395,459 408,909 408,909 Benefits 178,885 196,446 196,203 197,100 197,100 Contractual Services 1,537,504 1,450,218 1,239,831 1,304,948 1,304,948 Supplies 67,617 68,784 97,088 167,198 174,798 Total Public Works Department 2,129,783 2,077,502 1,928,581 2,078,155 2,085,755 PUBLIC WORKS DEPARTMENT - STREETS & SANITATION The Public Works Department is an integral part of the United City of Yorkville. The Street Department maintains a comprehensive road and storm sewer network to ensure the safety and quality of life for the citizens of Yorkville. Disposal of refuse is contracted out to Advanced Disposal. $1,800 $1,850 $1,900 $1,950 $2,000 $2,050 $2,100 $2,150 Thousands 2 410 Unaudited FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 Account Actual Actual Actual Adopted Amended 01-410-50-00-5010 SALARIES & WAGES 329,967 339,927 360,757 382,309 382,309 01-410-50-00-5015 PART-TIME SALARIES 7,709 8,455 8,550 11,600 11,600 01-410-50-00-5020 OVERTIME 8,101 13,672 26,152 15,000 15,000 01-410-52-00-5212 RETIREMENT PLAN CONTRIBUTION 36,546 37,768 41,337 42,448 42,448 01-410-52-00-5214 FICA CONTRIBUTION 25,567 26,608 29,271 30,161 30,161 01-410-52-00-5216 GROUP HEALTH INSURANCE 106,676 121,383 116,109 115,626 115,626 01-410-52-00-5222 GROUP LIFE INSURANCE 645 610 594 437 437 01-410-52-00-5223 DENTAL INSURANCE 8,406 9,010 7,827 7,363 7,363 01-410-52-00-5224 VISION INSURANCE 1,045 1,067 1,065 1,065 1,065 01-410-54-00-5412 TRAINING & CONFERENCES 6,514 2,895 2,603 3,000 3,000 01-410-54-00-5415 TRAVEL & LODGING - 1,157 706 2,000 2,000 01-410-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK 194,379 63,626 - - - 01-410-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - - - 1,523 1,523 01-410-54-00-5435 TRAFFIC SIGNAL MAINTENANCE 23,108 18,871 8,795 20,000 20,000 01-410-54-00-5440 TELECOMMUNICATIONS 2,449 2,751 3,433 3,500 3,500 01-410-54-00-5455 MOSQUITO CONTROL 7,002 7,142 7,142 7,499 7,499 01-410-54-00-5458 TREE & STUMP REMOVAL 8,225 8,980 5,725 15,000 15,000 01-410-54-00-5462 PROFESSIONAL SERVICES 3,906 6,428 3,089 4,000 4,000 01-410-54-00-5482 STREET LIGHTING 3,296 426 400 9,000 9,000 01-410-54-00-5483 JULIE SERVICES - - - 3,000 3,000 01-410-54-00-5485 RENTAL & LEASE PURCHASE 793 6,162 1,238 6,000 6,000 01-410-54-00-5488 OFFICE CLEANING - - 1,164 1,199 1,199 01-410-54-00-5490 VEHICLE MAINTENANCE SERVICES 48,132 30,385 64,919 55,000 55,000 01-410-56-00-5600 WEARING APPAREL 5,043 4,620 6,632 5,100 5,100 01-410-56-00-5619 SIGNS - - - 15,000 15,000 01-410-56-00-5620 OPERATING SUPPLIES 8,828 5,287 18,832 10,000 17,600 01-410-56-00-5626 HANGING BASKETS - - - - - 01-410-56-00-5628 VEHICLE MAINTENACE SUPPLIES 15,265 27,441 27,125 30,000 30,000 01-410-56-00-5630 SMALL TOOLS & EQUIPMENT 3,415 3,270 3,288 6,000 6,000 01-410-56-00-5632 ASPHALT PATCHING - - - 35,000 35,000 01-410-56-00-5640 REPAIR & MAINTENANCE 20,580 12,775 19,339 25,000 25,000 01-410-56-00-5642 STREET LIGHTING SUPPLIES - - - 17,000 17,000 United City of Yorkville General Fund Contractual Services Total:Benefits Contractual Services $178,885 $297,804 $197,100 $130,721 Salaries PUBLIC WORKS - STREET OPERATIONS Description $408,909 $99,214 $362,054 Supplies $345,777 Benefits Total:Salaries Total:$148,823 $408,909 $197,100 $130,721 $196,446 $395,459 $196,203 3 410 Unaudited FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 Account Actual Actual Actual Adopted Amended United City of Yorkville General Fund PUBLIC WORKS - STREET OPERATIONS Description 01-410-56-00-5665 JULIE SUPPLIES - - - 1,200 1,200 01-410-56-00-5695 GASOLINE 14,486 15,391 21,872 22,898 22,898 Total:Supplies $67,617 Total: STREET OPERATIONS $890,083 $68,784 $903,928$776,107 $787,964 $167,198$97,088 $174,798 $911,528 4 540 Unaudited FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 Account Actual Actual Actual Adopted Amended 01-540-54-00-5441 GARBAGE SERVICES - SENIOR SUBSIDY 33,486 35,103 31,147 32,089 32,089 01-540-54-00-5442 GARBAGE SERVICES 1,201,414 1,262,212 1,105,630 1,137,138 1,137,138 01-540-54-00-5443 LEAF PICKUP 4,800 4,080 3,840 5,000 5,000 United City of Yorkville General Fund PUBLIC WORKS - HEALTH AND SANITATION Description $1,174,227 Contractual Services Total:$1,140,617Contractual Services $1,239,700 $1,301,395 $1,174,227 $1,174,227$1,140,617 $1,174,227Total: HEALTH AND SANITATION $1,239,700 $1,301,395 5 Unaudited FY 2019 FY 2019 FY 2016 FY 2017 FY 2018 Adopted Amended Actual Actual Actual Budget Budget Revenue Licenses & Permits 89,150 134,050 229,575 120,600 120,600 Fines & Forfeits 11,374 6,608 8,730 6,700 6,700 Charges for Service 374,386 236,948 201,102 216,652 216,652 Investment Earnings 43 86 596 150 150 Miscellaneous 53,073 259,697 1,975 2,000 2,000 Total Revenue 528,026 637,389 441,978 346,102 346,102 Expenditures Contractual Services 52,553 31,526 53,799 10,500 10,500 Supplies - - - 36,411 36,411 Capital Outlay 506,175 264,262 228,305 277,241 283,441 Debt Service 73,034 73,034 73,034 73,034 73,034 Total Expenditures 631,762 368,822 355,138 397,186 403,386 Surplus (Deficit)(103,736)268,567 86,840 (51,084)(57,284) Police Capital Fund Balance - - - - 23,550 General Gov Capital Fund Balance - - - - - Public Works Capital Fund Balance - - 37,930 6,435 3,165 Park & Rec Capital Fund Balance 1,841 270,407 319,317 257,366 273,248 Ending Fund Balance 1,841 270,407 357,247 263,801 299,963 VEHICLE & EQUIPMENT FUND (25) This fund primarily derives its revenue from monies collected from building permits, fines and development fees. Revenues are used to purchase vehicles and equipment for use in the operations of the Police, General Government, Public Works Street Operations and Park & Recreation departments. $0 $50 $100 $150 $200 $250 $300 $350 $400 Thousands 6 25 Unaudited FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 Account Actual Actual Actual Adopted Amended 25-000-42-00-4215 DEVELOPMENT FEES - POLICE CAPITAL 12,900 32,100 51,511 30,600 30,600 25-000-42-00-4216 BUILD PROGRAM PERMITS 43,410 28,700 44,935 - - 25-000-42-00-4217 WEATHER WARNING SIREN FEES - - 224 - - 25-000-42-00-4218 ENGINEERING CAPITAL FEES 3,250 8,600 11,000 12,000 12,000 25-000-42-00-4219 DEVELOPMENT FEES - PW CAPITAL 26,240 60,350 116,205 72,000 72,000 25-000-42-00-4220 DEVELOPMENT FEES - PARK CAPITAL 1,625 4,300 5,700 6,000 6,000 25-000-42-00-4224 RENEW PROGRAM PERMITS 1,725 - - - - 25-000-43-00-4315 DUI FINES 10,803 5,865 8,130 6,000 6,000 25-000-43-00-4316 ELECTRONIC CITATION FEES 571 743 600 700 700 25-000-44-00-4418 5,744 1,955 894 2,000 2,000 25-000-44-00-4419 COMMUNITY DEVELOPMENT CHARGEBACK - - - 40,000 40,000 25-000-44-00-4420 174,263 97,459 130,208 140,241 140,241 25-000-44-00-4421 194,379 63,626 - - - 25-000-44-00-4427 PARKS & RECREATION CHARGEBACK - 73,908 70,000 - - 25-000-44-00-4428 COMPUTER REPLACEMENT CHARGEBACK - - - 34,411 34,411 25-000-45-00-4522 43 86 596 150 150 25-000-48-00-4852 624 435 214 - - 25-000-48-00-4854 3,929 5,100 1,761 2,000 2,000 25-000-48-00-4855 74 - - - - 25-000-49-00-4920 3,475 5,990 - - - 25-000-49-00-4921 44,171 - - - - 25-000-49-00-4922 800 248,172 - - - Miscellaneous $8,730 $134,050 $201,102$236,948 $86 $596 Charges for Service $374,386 POLICE CHARGEBACK MISCELLANEOUS INCOME - POLICE CAPITAL $346,102Total: VEHICLE & EQUIP REVENUE $528,026 $637,389 $441,978 MISCELLANEOUS INCOME - PARK CAPITAL VEHICLE & EQUIPMENT FUND REVENUE Description $229,575 $1,975 $2,000 SALE OF CAPITAL ASSETS - PARK CAPITAL Investment Earnings MISCELLANEOUS INCOME - PW CAPITAL Total:Miscellaneous $53,073 $259,697 SALE OF CAPITAL ASSETS - POLICE CAPITAL SALE OF CAPITAL ASSETS - PW CAPITAL $150 Total:$6,608 Total:Investment Earnings $43 $120,600 $6,700 $216,652 Total:Licenses & Permits Charges for Service MOWING INCOME Total: $346,102 United City of Yorkville Vehicle & Equipment Fund $120,600 $6,700 $216,652 $150 $2,000 Licenses & Permits PUBLIC WORKS CHARGEBACK INVESTMENT EARNINGS - PARK CAPITAL Fines & Forfeits Fines & Forfeits $11,374 $89,150 7 215 Unaudited FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 Account Actual Actual Actual Adopted Amended 25-215-54-00-5405 BUILD PROGRAM 32,510 25,950 34,170 - - 25-215-54-00-5406 RENEW PROGRAM 1,200 - - - - 25-215-54-00-5448 FILING FEES 1,901 294 294 1,750 1,750 25-215-56-00-5620 OPERATING SUPPLIES - - - 2,000 2,000 25-215-60-00-6060 EQUIPMENT 15,084 24,098 20,821 7,000 13,200 25-215-60-00-6070 VEHICLES 169,807 44,424 - 35,000 35,000 25-215-92-00-8000 PRINCIPAL PAYMENT 39,638 41,430 43,303 45,261 45,261 25-215-92-00-8050 INTEREST PAYMENT 31,177 29,385 27,512 25,554 25,554 $70,815 $70,815 $20,821 $42,000 Total: PW CAPITAL EXPENDITURES $291,317 $165,581 $126,100 $116,565 Debt Service - Public Works Building Total:Debt Service - PW Building $70,815 $70,815 Capital Outlay Total:Capital Outlay $184,891 $68,522 $34,464 $1,750 Supplies Total:Supplies $0 $0 $0 $2,000 Total:Contractual Services $35,611 $26,244 PUBLIC WORKS CAPITAL EXPENDITURES Description Contractual Services United City of Yorkville Vehicle & Equipment Fund $1,750 $2,000 $48,200 $70,815 $122,765 8 Summary The Public Works Department would like to begin using Calcium Chloride to enhance the effect of the brine solution they are currently using for roadway treatment during the winter months. Background In previous years, the Public Works Department uses road salt and brine solution to treat the City roadways during the winter months. Research has shown that Calcium Chloride mixed with brine solution provides a long-lasting effect on the roads. This solution will result in the reduced number of reapplication allowing for a reduction in overall supply and personnel costs. By purchasing a 10,000-gallon tank, the City would be able to convert its current 6,000-gallon tank to contain the Calcium Chloride, and the new 10,000-gallon tank in addition to the existing 10,000-gallon tank would include additional brine solution for the application. Ideally, the mix is 90/10, and both of these containers would allow for this mixture. Unfortunately, there are no funds budgeted for this purchase in the FY19 approved budget. Below are the three quotes per item requested: 10,000 Gallon Container Only (see attached) 1. Sprayers - $9,200.00 2. Plastic-mart - $5,439.99 3. Midwest Salt - $9,800.00 Container Pump Equipment (see attached) 1. Sprayers – $757.00 2. Midwest Salt – Gas - $2,500.00 Calcium Chloride Liquid Delivery (see attached) 1. Sicalco - $0.63/gallon 2. Midwest Salt - $0.79/gallon 3. FBC Industries - $1.10/gallon Memorandum To: Bart Olson, City Administrator Erin Willrett, Assistant City Administrator From: Carri Parker, Purchasing Manager CC: Eric Dhuse, Director of Public Works Date: August 21, 2018 Subject: Calcium Chloride Container Purchase and Liquid Delivery Recommendation 10,000 Gallon Container Only I recommend that we order the container only from Plastic-mart for $5,439.99. This amount does not include freight. Container Pump Equipment I recommend we order the container equipment from Sprayers in the amount of $757.00. This amount does not include freight. Calcium Chloride Liquid Delivery I recommend that we order the Calcium Chloride from Sicalco for the price of $0.63/gallon for the 2018-19 winter season. Public works are requesting 12,000 gallons for the 2018-19 season totaling $7,600.00. Total amount requested: $ 6,196.99 (Container & Equipment) $ 7,600.00 (Calcium Chloride Delivery) $13,796.99 From:Lincoln Mincks To:Carri Parker Subject:RE: Storage Tank Quote Date:Friday, August 17, 2018 3:22:48 PM Carri, Here you go. $9,200.00 = 10K GALLON HEAVY DUTY TANK Does not include freight $492.00 = 2" Poly Pum p W /5H P Honda Eng. $100.00 = valves and plumbing $165.00 = 50ft 2" Fert Solution Hose Does not include freight. Thanks for specifying. Lincoln Mincks Sprayer Specialties Inc. 1-800-351-1587 lincoln@sprayers.com www.thespecialtiesgroup.com From: Carri Parker <cparker@yorkville.il.us> Sent: Friday, August 17, 2018 2:32 PM To: Lincoln Mincks <lincoln@sprayers.com> Subject: RE: Storage Tank Quote 2" Poly Pum p W /5H P Honda Eng. valves and plumbing 50ft 2" Fert Solution Hose Does this help? From: Lincoln Mincks [mailto:lincoln@sprayers.com] Sent: Friday, August 17, 2018 12:29 PM To: Carri Parker Subject: RE: Storage Tank Quote I need more specifics…. 2” or 3” – Honda motor? Any fittings or hose? Thanks. Lincoln Mincks Sprayer Specialties Inc. 1-800-351-1587 lincoln@sprayers.com www.thespecialtiesgroup.com From: Carri Parker <cparker@yorkville.il.us> Sent: Friday, August 17, 2018 12:22 PM To: Lincoln Mincks <lincoln@sprayers.com> Subject: RE: Storage Tank Quote Can you provide a gas pump? From: Lincoln Mincks [mailto:lincoln@sprayers.com] Sent: Friday, August 17, 2018 11:27 AM To: Carri Parker Subject: RE: Storage Tank Quote Carri, I did not receive the previous email but here is the quote. $9,200.00 = 10K GALLON HEAVY DUTY TANK Does not include freight Thanks. Lincoln Mincks Sprayer Specialties Inc. 1-800-351-1587 lincoln@sprayers.com www.thespecialtiesgroup.com From: Carri Parker <cparker@yorkville.il.us> Sent: Friday, August 17, 2018 10:50 AM To: Lincoln Mincks <lincoln@sprayers.com> Subject: FW: Storage Tank Quote Not sure if you saw this email. Can you please send me a quote for a 10,000 gallon tank and pump. Please include shipping as well. Thanks! From: Carri Parker Sent: Tuesday, August 14, 2018 12:35 PM Subject: Storage Tank Quote Hi all, I want to thank you all for providing a quote for our Calcium Chloride container. We are going in a different direction and now looking at a 10,ooo gallon container. Can you please include in your quote a 10,000 gallon container as well. Thanks, Carri Carri Parker Purchasing Manager United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Phone: 630-746-0871 cparker@yorkville.il.us City of Yorkville 2.0: Facebook, Twitter, and YouTube From:tcalvert@plastic-mart.com To:Carri Parker Subject:RE: Storage Tank Quote Date:Tuesday, August 14, 2018 12:53:13 PM Attachments:image001.png N-43132 10,000 = $5,439.99 N-40764 6,100 Black = $4299.99 Freight = $2,482.00 Total = $12,221.98 Travis Calvert Sales Representative Plastic-Mart.Com phone: 682-255-4007 address: 685 John B Sias Memorial Pkwy Suite 625, Fort Worth, TX 76134 web: www.plastic-mart.com email: tcalvert@plastic-mart.com From: Carri Parker <cparker@yorkville.il.us> Sent: Tuesday, August 14, 2018 12:35 PM Subject: Storage Tank Quote Hi all, I want to thank you all for providing a quote for our Calcium Chloride container. We are going in a different direction and now looking at a 10,ooo gallon container. Can you please include in your quote a 10,000 gallon container as well. Thanks, Carri Carri Parker Purchasing Manager United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Phone: 630-746-0871 cparker@yorkville.il.us City of Yorkville 2.0: Facebook, Twitter, and YouTube Quote 1300 W. Washington St. West Chicago, IL 60185 Valid Till: 08/31/2018 Phone: 630-513-7575 - Fax: 630-513-8546 www.MidwestSalt.com Quote Number: 2133725000007800014 BILL TO: City of Yorkville 800 Game Farm Road Yorkville, Illinois, 60560 SHIP TO: , Contact Name: Carri Parker Sales Person: Rosie DiMiele Contact Phone: 630 746 0871 Sales Person Phone: Contact Email: cparker@yorkville.il.us Sales Person Email: Rosie.DiMiele@midwestsalt.net Contact Fax: Payment Terms: Payment in Advance S.No.Product Details Qty Unit Price Sales Tax Total 1.Liquid Tank 10500 Gallon 10500 gal Storage Tank 2500lbs VT10500-2500 142x177 FOB 1 $9,200.00 $0.00 $9,200.00 2.Liquid Tank 10500 Gallon 10500 gal Storage Tank 2800lbs VT10500-2800 This tank has slightly heavier walls 142x177 FOB 1 $9,800.00 $0.00 $9,800.00 Terms and Conditions Price per gallon may change due to any customer modifications of delivery service, or less than full truckload orders. 1. Prices do not include Sales tax of 7.75%. If your company is tax exempt then forward tax exempt certificate or a signed IL-CRT61 for resellers. 2. Prior to credit approval, payment is to be made by cash, check or credit card prior to shipping product. 3. Credit terms may be established, length of terms are dependent on application process. 4. All pricing includes transportation. For a credit application please contact your Midwest Salt sales representative. Quote 1300 W. Washington St. West Chicago, IL 60185 Valid Till: 08/25/2018 Phone: 630-513-7575 - Fax: 630-513-8546 www.MidwestSalt.com Quote Number: 2133725000007614052 BILL TO: City of Yorkville 800 Game Farm Road Yorkville, Illinois, 60560 SHIP TO: , Contact Name: Carri Parker Sales Person: Rosie DiMiele Contact Phone: 630 746 0871 Sales Person Phone: Contact Email: cparker@yorkville.il.us Sales Person Email: Rosie.DiMiele@midwestsalt.net Contact Fax: Payment Terms: Payment in Advance S.No.Product Details Qty Unit Price Sales Tax Total 1.6200 Gal Liquid Storage Tank 6250 gallon vertical tank 102" diam eter x 194" tall standard w/ 3" f itting 1550 pounds FOB 1 $4,900.00 $0.00 $4,900.00 2.Storage Tank Pump Gas 2" Poly Pum p W /5H P Honda Eng. valves and plumbing 50ft 2" Fert Solution Hose Bumble Bee FOB 1 $2,500.00 $0.00 $2,500.00 3.Storage Tank Pump Eletric 2" Poly Pump, Love Joy coupler, 3 Phase Motor, 2" poly Pump valves and plumbing 50ft 2" Fert Solution Hose Bumble Bee FOB 1 $3,500.00 $0.00 $3,500.00 4.Dow/Oxy - Calcium Chloride 32% Per Gallon Delivered 4400 $0.79 $0.00 $3,476.00 Terms and Conditions Price per gallon may change due to any customer modifications of delivery service, or less than full truckload orders. 1. Prices do not include Sales tax of 7.75%. If your company is tax exempt then forward tax exempt certificate or a signed IL-CRT61 for resellers. 2. Prior to credit approval, payment is to be made by cash, check or credit card prior to shipping product. 3. Credit terms may be established, length of terms are dependent on application process. 4. All pricing includes transportation. For a credit application please contact your Midwest Salt sales representative. Quote Acceptance (bulk salt only): By Customer: ________________________ By Midwest Salt: ___________________________ Date: __________________________________ Date: _________ From:Kevin Casto To:Carri Parker Subject:RE: Updated Quote Request Date:Wednesday, August 08, 2018 9:12:32 AM Carri, $0.63 per gallon of 32% material in 4200 gallon truckloads. Please call with any questions and we look forward to working with you and your group this winter. Ugh……can’t believe I just said winter. Kevin Casto VP Sales & Marketing Sicalco, Ltd. 312-404-9207 www.sicalco.net From: Carri Parker [mailto:cparker@yorkville.il.us] Sent: Tuesday, August 07, 2018 9:08 AM To: Kevin Casto <kcasto@sicalco.net> Subject: RE: Updated Quote Request Sounds good. Thanks! From: Kevin Casto [kcasto@sicalco.net] Sent: Tuesday, August 07, 2018 9:04 AM To: Carri Parker Subject: Re: Updated Quote Request Great. Thanks. As soon as it’s done I will email you updated pricing. Kevin Casto VP Sales & Marketing Sicalco, Ltd 312-404-9207 On Aug 7, 2018, at 9:04 AM, Carri Parker <cparker@yorkville.il.us> wrote: Yes, that will be perfect. Thank you. From: Kevin Casto [kcasto@sicalco.net] Sent: Tuesday, August 07, 2018 9:00 AM To: Carri Parker Subject: Re: Updated Quote Request Hi, Carri. Of course we’ll send you updated pricing, however, we haven’t finalized our IDOT bid yet. We extend the same pricing to our villages and cities that we offer IDOT. It should be another few weeks. Will this be ok? Kevin Casto VP Sales & Marketing Sicalco, Ltd 312-404-9207 On Aug 6, 2018, at 3:14 PM, Carri Parker <cparker@yorkville.il.us> wrote: Hi Kevin, I am in receipt of a quote you had provided the United City of Yorkville on 12/11/17. Can you please send me an updated one? Thanks, Carri Carri Parker Purchasing Manager United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Phone: 630-746-0871 cparker@yorkville.il.us City of Yorkville 2.0: Facebook, Twitter, and YouTube Quote 1300 W. Washington St. West Chicago, IL 60185 Valid Till: 08/25/2018 Phone: 630-513-7575 - Fax: 630-513-8546 www.MidwestSalt.com Quote Number: 2133725000007614052 BILL TO: City of Yorkville 800 Game Farm Road Yorkville, Illinois, 60560 SHIP TO: , Contact Name: Carri Parker Sales Person: Rosie DiMiele Contact Phone: 630 746 0871 Sales Person Phone: Contact Email: cparker@yorkville.il.us Sales Person Email: Rosie.DiMiele@midwestsalt.net Contact Fax: Payment Terms: Payment in Advance S.No.Product Details Qty Unit Price Sales Tax Total 1.6200 Gal Liquid Storage Tank 6250 gallon vertical tank 102" diam eter x 194" tall standard w/ 3" f itting 1550 pounds FOB 1 $4,900.00 $0.00 $4,900.00 2.Storage Tank Pump Gas 2" Poly Pum p W /5H P Honda Eng. valves and plumbing 50ft 2" Fert Solution Hose Bumble Bee FOB 1 $2,500.00 $0.00 $2,500.00 3.Storage Tank Pump Eletric 2" Poly Pump, Love Joy coupler, 3 Phase Motor, 2" poly Pump valves and plumbing 50ft 2" Fert Solution Hose Bumble Bee FOB 1 $3,500.00 $0.00 $3,500.00 4.Dow/Oxy - Calcium Chloride 32% Per Gallon Delivered 4400 $0.79 $0.00 $3,476.00 Terms and Conditions Price per gallon may change due to any customer modifications of delivery service, or less than full truckload orders. 1. Prices do not include Sales tax of 7.75%. If your company is tax exempt then forward tax exempt certificate or a signed IL-CRT61 for resellers. 2. Prior to credit approval, payment is to be made by cash, check or credit card prior to shipping product. 3. Credit terms may be established, length of terms are dependent on application process. 4. All pricing includes transportation. For a credit application please contact your Midwest Salt sales representative. Quote Acceptance (bulk salt only): By Customer: ________________________ By Midwest Salt: ___________________________ Date: __________________________________ Date: _________ From:William C Maloney To:Carri Parker Subject:RE: from Bill Maloney @ FBC Industries Date:Monday, August 06, 2018 9:29:53 AM HI Carri, I’m going to give you our book price for Calcium Chloride 32%. Until you have an estimate to annual usage I cannot give you discounted pricing. Also, I’m going to be traveling today thru Thursday and I’ll get you a rate for a tank truck from our Rochelle, IL facility to your address. As you know trucking is a moving target and will change by the time you are up and running. If you decide to work with us, we can offer suggestions for your tank installation. This is an informal quote as I know things will change down the road. I want to give you something to work with. Bulk Calcium Chloride 32% @...$1.10/ gallon. 11.0575 lbs / gallon. Approximately 48k lbs per tank, allowable weight will depend on the trucking company. I hope this helps Carri. Please don’t hesitate to call my cell if you need anything while I’m traveling. Bill Maloney Sales Associate FBC Industries, Inc. 847-899-9881 (Cell) 847-839-0880 (Customer Service) Please send all orders to: info@fbcindustries.com Please send all Compliance and Quality requests to: compliance@fbcindustries.com "Your American Made Manufacturer of Liquid Additives and Preservatives" learn more at www.fbcindustries.com CONFIDENTIALITY NOTICE: This email message is intended only for the person or entity to which it is addressed and may contain confidential and/or privileged material. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message. If you are the intended recipient but do not wish to receive communications through this medium, please so advise the sender immediately. From: Carri Parker [mailto:cparker@yorkville.il.us] Sent: Thursday, August 2, 2018 10:44 AM To: William C Maloney Subject: RE: from Bill Maloney @ FBC Industries I can be reached at 630-746-0871. If you can please call me tomorrow morning as I am in meetings all day today and tomorrow afternoon. Thanks! From: William C Maloney [bmaloney@fbcindustries.com] Sent: Wednesday, August 01, 2018 3:07 PM To: Carri Parker Subject: from Bill Maloney @ FBC Industries Hi Carri, I’m the rep at FBC Industries and your inquiry was passed to me. Carri, please provide your telephone number as I would like to talk to you about this. -----Original Message----- From: Carri Parker [mailto:cparker@yorkville.il.us] Sent: Monday, July 30, 2018 4:15 PM To: Sales Subject: Calcium Chloride Container and Liquid Hi, I am looking for two (2) quotes: (1) 6000 gal tank to hold calcium chloride (2) delivery of calcium chloride per gallon Please let me know if you have any questions. Thanks, Carri Thank you, Bill Maloney Sales Associate FBC Industries, Inc. 847-899-9881 (Cell) 847-839-0880 (Customer Service) Please send all orders to: info@fbcindustries.com Please send all Compliance and Quality requests to: compliance@fbcindustries.com "Your American Made Manufacturer of Liquid Additives and Preservatives" learn more at www.fbcindustries.com CONFIDENTIALITY NOTICE: This email message is intended only for the person or entity to which it is addressed and may contain confidential and/or privileged material. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message. If you are the intended recipient but do not wish to receive communications through this medium, please so advise the sender immediately. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #3 Tracking Number PW 2018-84 Blackberry Woods (Phase B) – Development Status Public Works Committee – September 18, 2018 Majority Consideration of Default Issuance Consideration of Default Issuance Brad Sanderson Engineering Name Department This memo is to provide an update as to the status of the completion of the improvements for the Blackberry Woods (Phase B) development. The City is currently holding two (2) letters of credit in the amounts of $324,201.38 and $111,159.84 for work to be completed within the development. The City recently completed an updated punchlist inspection and identified several outstanding work items. There are a few notable items that cause particular concern. One is that there have been several soil erosion and sedimentation control violations leading to excess sediment entering the storm water management facilities. The other is the lack of the installation of street lights within Phase B which is a safety concern. There have been several attempts to communicate with the developer regarding obtaining a schedule to complete the work. To date, a completion schedule has not been provided. Based on the amount of outstanding work and the lack of progress from the developer, staff is recommending that a letter of default be prepared and issued to the developer. This would be the first step in officially calling the letter of credit and afford the developer an additional sixty (60) days to complete the required improvements, or until November 2018 before the City moves to call the security. At this time, we are requesting direction from the City Council as to whether a letter of default should be issued. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: September 11, 2018 Subject: Blackberry Woods (Phase B) CarlyCannonballPurcellIndependenceC o d y BeecherPatrickCornellEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.conBLACKBERRY WOODSLOCATION MAPDATE:SEPTEMBER 2018United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.usPHASE BUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOISCONSULTING ENGINEERSNO. DATE REVISIONSPROJECT NO.:YO1627PATH:H:/GIS/PUBLIC/YORKVILLE/2016/YO1627 BLACKBERRY WOODS .MXDFILE:fffääNORTHPhase Boundary400 0 400200 FeetPhase BPhase A Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #4 Tracking Number PW 2018-85 Whispering Meadows - Completion of Improvements Public Works Committee – September 18, 2018 None Construction Status - Informational Brad Sanderson Engineering Name Department The purpose of this memo is to update the City on the status of construction for the above referenced project. At this time all the major work items have been substantially completed. There are several “punchlist” items that remain that include:  Restoration – Specifications require the following: o In order for an area to be accepted, it shall conform to the following:  Grass shall display a reasonably uniform distribution of grass plants  Grass shall display vigorous growth and be green and healthy in appearance. o Areas having bare spots larger than one (1) square foot will not be accepted. The bare spots must be re-seeded in accordance with seeding and maintenance specifications.  Misc. concrete repairs  Misc. pavement repairs  Sanitary sewer repair (discovered through review of televising)  Street light burn test on repaired lights We have been in constant communication with the contractor regarding completing these items as soon as possible. We will continue to stress the importance of completing. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: September 13, 2018 Subject: Whispering Meadows Units 1, 2 &4 – Completion of Improvements