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City Council Packet 2018 09-25-18 AGENDA CITY COUNCIL MEETING Tuesday, September 25, 2018 7:00 p.m. City Hall Council Chambers 800 Game Farm Road, Yorkville, IL Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Carlo Colosimo Jackie Milschewski Chris Funkhouser Seaver Tarulis Ken Koch Arden Joe Plocher Joel Frieders Establishment of Quorum: Amendments to Agenda: Presentations: 1. Certificate of Recognition – Bette Schoenholtz Public Hearings: Citizen Comments on Agenda Items: Consent Agenda: 1. PW 2018-82 Ordinance Approving a Water Tower Lease Agreement with Chicago SMSA Limited Partnership doing Business as Verizon Wireless (Water Tower at 610 Tower Lane) – authorize the Mayor and City Clerk to execute 2. PW 2018-83 Ordinance Authorizing the Eighth Amendment to the Annual Budget for Fiscal Year Commencing on May 1, 2018 and Ending on April 30, 2019 (Purchase of Calcium Chloride and Storage Tank) – authorize the Mayor and City Clerk to execute 3. PW 2018-84 Blackberry Woods (Phase B) – Development Status – authorize staff to issue a letter of default 4. ADM 2018-74 Monthly Treasurer’s Report for August 2018 5. ADM 2018-78 Copier RFP Results and Recommendation – accept proposal from Impact Networking for the 36 month (3 year) leasing term 6. ADM 2018-79 Offsite Backup Authorization – approve a 36 month (3 year) contract with Element Four in the amount of $55 per TB per month for their offsite backup service. United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us City Council Agenda September 25, 2018 Page 2 Minutes for Approval: 1. Minutes of the Regular City Council – August 28, 2018 2. Minutes of the Regular City Council – September 11, 2018 Bills for Payment (Informational): $1,427,149.09 Mayor’s Report: 1. CC 2018-18 National Suicide Prevention Awareness Month Proclamation and Update 2. CC 2018-43 Greenbriar Road Pedestrian Route – Change to Sidewalk Public Works Committee Report: Economic Development Committee Report: Public Safety Committee Report: Administration Committee Report: Park Board: Planning and Zoning Commission: 1. PZC 2018-16 Ordinance Approving a Special Use for a Tavern on Lot 6 of Kendall Crossing City Council Report: City Clerk’s Report: Community and Liaison Report: Staff Report: Additional Business: Executive Session: Citizen Comments: Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: October 17, 2018 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Milschewski Finance Library Vice-Chairman: Alderman Plocher Administration Committee: Alderman Funkhouser Committee: Alderman City Council Agenda September 25, 2018 Page 3 COMMITTEES, MEMBERS AND RESPONSIBILITIES cont’d: ECONOMIC DEVELOPMENT: October 2, 2018 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Koch Community Development Planning & Zoning Commission Vice-Chairman: Alderman Colosimo Building Safety & Zoning Kendall Co. Plan Commission Committee: Alderman Frieders Committee: Alderman PUBLIC SAFETY: October 4, 2018 – 6:30 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Colosimo Police School District Vice-Chairman: Alderman Tarulis Committee: Alderman Plocher Committee: Alderman Funkhouser PUBLIC WORKS: October 16, 2018 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Frieders Public Works Park Board Vice-Chairman: Alderman Koch Engineering YBSD Committee: Alderman Milschewski Parks and Recreation Committee: Alderman Tarulis UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, September 25, 2018 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- PRESENTATIONS: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Certificate of Recognition – Bette Schoenholtz ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS ON AGENDA ITEMS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1.PW 2018-82 Ordinance Approving a Water Tower Lease Agreement with Chicago SMSA Limited Partnership doing Business as Verizon Wireless (Water Tower at 610 Tower Lane) □Approved: Y ______ N ______ □ Subject to __________________________________________ □Removed ________________________________________________________________________ □Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2.PW 2018-83 Ordinance Authorizing the Eighth Amendment to the Annual Budget for Fiscal Year Commencing on May 1, 2018 and Ending on April 30, 2019 (Purchase of Calcium Chloride and Storage Tank) □Approved: Y ______ N ______ □ Subject to __________________________________________ □Removed ________________________________________________________________________ □Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2018-84 Blackberry Woods (Phase B) – Development Status □Approved: Y ______ N ______ □ Subject to __________________________________________ □Removed ________________________________________________________________________ □Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. ADM 2018-74 Monthly Treasurer’s Report for August 2018 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 5. ADM 2018-78 Copier RFP Results and Recommendation □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 6. ADM 2018-79 Offsite Backup Authorization □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR APPROVAL: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Minutes of the City Council – August 28, 2018 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. Minutes of the City Council – September 11, 2018 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- BILLS FOR PAYMENT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Bills for Payment (Informational) □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1.CC 2018-18 National Suicide Prevention Awareness Month Proclamation and Update □Approved: Y ______ N ______ □ Subject to __________________________________________ □Removed ________________________________________________________________________ □Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2.CC 2018-43 Greenbriar Road Pedestrian Route – Change to Sidewalk □Approved: Y ______ N ______ □ Subject to __________________________________________ □Removed ________________________________________________________________________ □Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PLANNING AND ZONING COMMISSION REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1.PZC 2018-16 Ordinance Approving Special Use for a Tavern on Lot 6 of Kendall Crossing □Approved: Y ______ N ______ □ Subject to __________________________________________ □Removed ________________________________________________________________________ □Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #1 Tracking Number PW 2018-82 Verizon Lease Agreement City Council - September 25, 2018 PW 09/18/18 Moved forward to CC consent agenda. PW 2018-82 Positive Approval Proposed lease agreement for cell antenna on the water tower at 610 Tower Ln. Eric Dhuse Public Works Name Department Summary Verizon is proposing to construct a cellular antenna array on the water tower located at 610 Tower Ln. This array would not be located on top of the tower, but would be located around the neck of the tower just below the ball. Background The City Council approved a site access agreement for this project back in October of 2017. Since that time, we have been working with Verizon to make sure that the lease agreement and plans are acceptable to us. The proposed lease is very similar to our other cellular leases as far as approval of equipment, installation, maintenance, access, and upgrading equipment. This lease is proposed to be an initial term of 5 years with an additional three (3) automatic extensions of five (5) years each for a total of 20 years. The annual payment will be $34,800 paid in monthly payments of $2900. After the first year, there is an automatic 3% increase each year of the total annual rent for the previous lease year. Our City Attorney’s office, City Engineers and myself have reviewed the lease agreement and the plans and are satisfied with the design and proposed lease language. Recommendation I recommend to approve the lease agreement as presented. I would ask that this be placed on the September 18, 2018 Public Works Committee for discussion. If you have any questions or need further information, please let me know. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: September 11, 2018 Subject: Verizon water tower space lease Ordinance No. 2018-____ Page 1 Ordinance No. 2018-__________ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING A WATER TOWER LEASE AGREEMENT WITH CHICAGO SMSA LIMITED PARTNERSHIP DOING BUSINESS AS VERIZON WIRELESS (Water Tower at 610 Tower Lane) WHEREAS, the United City of Yorkville (the “City”)is a duly organized, and validly existing non home-rule municipality of the State of Illinois under the 1970 Illinois Constitution and the laws of the State of Illinois; and, WHEREAS, the City has the authority to enter into leases of City property pursuant to section 11-76-1 of the Illinois Municipal Code (65 ILCS 5/11-76-1); and, WHEREAS, Chicago SMSA Limited Partnership has requested to lease a portion of the property adjacent and on the water tower at 610 Tower Lane to install telecommunications equipment and antenna structures on the water tower with easement rights for access to the property and tower; and, WHEREAS, the City pursuant to the above authority hereby finds that entering into this lease agreement is in the best interest of the City. NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: The Corporate Authorities of the United City of Yorkville hereby find as facts all of the recitals in the preamble of this Ordinance and incorporate them as though fully set forth herein. Section 2: That the lease agreement between the United City of Yorkville and Chicago SMSA Limited Partnership entitled, WATER TOWER LEASE AGREEMENT, (“Lease Agreement”) attached hereto and incorporated herein as Exhibit A is hereby approved and the Mayor and City Clerk are hereby authorized to execute and deliver said Lease Agreement. Section 3: That the officials, officers, and employees of the United City of Yorkville are hereby authorized to take such further actions as are necessary to carry out the intent and purpose of this Ordinance and the Lease Agreement. Section 4: That this ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law. Ordinance No. 2018-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ____________________, 2018. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ______ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ______ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ______ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ________ day of ____________________, 2018. ______________________________ MAYOR Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #2 Tracking Number PW 2018-83 Fiscal Year 2019 – General & Vehicle & Equipment Fund Budget Amendments City Council – September 25, 2018 PW 09/18/18 Moved forward to CC consent agenda. PW 2018-83 Supermajority (6 out of 9) Approval Please see attached memo. Rob Fredrickson Finance Name Department Summary Amend the Fiscal Year 2019 (01) General Fund and (25) Vehicle & Equipment Fund budgets for the purposes of purchasing liquid calcium chloride, a storage tank and a material pump in order to enhance winter snow and ice removal operations. Background In an ongoing effort to improve our snow and ice removal services for the residents of Yorkville, I would like to add the use of liquid calcium chloride to our tool box. When mixed properly with salt brine, it can lower the freezing point of water even lower than the -6F that brine provides by itself. This means that at night or during very cold periods, the snow and ice will not attach to the pavement which, in turn, makes it much easier to remove with the snowplow. In addition, we will be able to use the brine/calcium chloride mixture in our anti-icing operations before the storm to give us more protection from ice and snow bonding with the cold pavement. Will this prevent all snow from sticking to the pavement? No, but it will give us a better chance of clearing the streets with less snow sticking to the pavement which means fewer passes, which means a happier motoring public, less expense, less wear and tear on the equipment and less fatigue on our drivers. The attached budget amendment would increase the Operating Supplies line item in the Street Department (i.e. General Fund) by $7,600 in order to purchase 12,000 gallons of liquid calcium chloride for the upcoming winter season; and increase the Equipment line item in the Public Works Capital cost center of the Vehicle & Equipment Fund by $6,200, for the purposes of procuring the required storage tank and material pump. This increased cost in the Vehicle & Equipment Fund should be more than offset by Public Work Capital Fee revenue, which is already at the FY 2019 budgeted amount of $72,000 at the end of August. The proposed budgetary increase in the General Fund is merely precautionary, as the additional cost of the calcium chloride would likely be absorbed by other Street Department line items coming in under budget. However, should the calcium chloride be purchased without a budget amendment, there is a potential risk that the Street Department could end up slightly over budget at the end of the current fiscal year. As a general reminder, nothing is perfect when it comes to clearing ice and snow from the roadways. Having as many options in our tool box as possible is the best thing we can do to be able to prepare for any situation and be ready to clear the roads to the best of our ability. Memorandum To: Public Works Committee From: Eric Dhuse, Public Works Director Rob Fredrickson, Finance Director Date: September 12, 2018 Subject: Fiscal Year 2019 Budget Amendment Recommendation Staff recommends approval of the attached ordinance. In addition, a memorandum from Purchasing Manager Parker has been included for your review and consideration, which covers the proposed budgetary expenditures in further detail. Ordinance No. 2018-____ Page 1 Ordinance No. 2018-____ AN ORDINANCE AUTHORIZING THE EIGHTH AMENDMENT TO THE ANNUAL BUDGET OF THE UNITED CITY OF YORKVILLE, FOR THE FISCAL YEAR COMMENCING ON MAY 1, 2018 AND ENDING ON APRIL 30, 2019 WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non-home rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.4, the City adopted Ordinance No. 2018-26 on April 10, 2018 adopting an annual budget for the fiscal year commencing on May 1, 2018 and ending on April 30, 2019; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.6, by a vote of two-thirds of the members of the corporate authorities then holding office, the annual budget of the United City of Yorkville may be revised by deleting, adding to, changing or creating sub-classes within object classes and object classes themselves. No revision of the budget shall be made increasing the budget in the event funds are not available to effectuate the purpose of the revision; and, WHEREAS, funds are available to effectuate the purpose of this revision. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the amounts shown in Schedule A, attached hereto and made a part hereof by reference, increasing and/or decreasing certain object classes and decreasing certain fund balances in the General and Vehicle & Equipment funds with respect to the United City of Yorkville’s 2018-2019 Budget are hereby approved. Section 2: This ordinance shall be in full force and effect from and after its passage and approval according to law. Ordinance No. 2018-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of ___________________, 2018. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______ day of ___________________, 2018. ______________________________ MAYOR Unaudited FY 2019 FY 2019 FY 2016 FY 2017 FY 2018 Adopted Amended Actual Actual Actual Budget Budget Revenue Taxes 10,330,920 10,736,464 10,962,693 11,014,213 11,014,213 Intergovernmental 2,311,978 2,235,395 2,296,435 2,512,487 2,512,487 Licenses & Permits 213,451 315,862 364,499 336,000 336,000 Fines & Forfeits 123,639 140,250 123,617 130,400 130,400 Charges for Service 1,401,384 1,465,678 1,508,994 1,535,112 1,535,112 Investment Earnings 6,394 21,197 49,018 20,000 20,000 Reimbursements 113,024 66,449 85,579 55,000 55,000 Miscellaneous 21,919 19,848 19,243 21,750 21,750 Other Financing Sources 7,077 9,645 92,125 18,000 18,000 Total Revenue 14,529,786 15,010,788 15,502,203 15,642,962 15,642,962 Expenditures Salaries 3,958,489 4,212,964 4,522,164 4,901,639 4,901,639 Benefits 2,447,779 2,635,062 2,905,833 3,056,457 3,056,457 Contractual Services 4,593,459 4,793,382 4,765,498 5,046,691 5,046,691 Supplies 216,288 197,932 246,655 330,998 338,598 Other Financing Uses 2,448,123 2,649,065 2,779,764 3,044,911 3,044,911 Total Expenditures 13,664,138 14,488,405 15,219,914 16,380,696 16,388,296 Surplus (Deficit)865,648 522,383 282,289 (737,734)(745,334) Ending Fund Balance 5,691,706 6,214,089 6,496,373 5,468,778 5,751,039 41.7%42.9%42.7%33.4%35.1% GENERAL FUND (01) The General Fund is the City’s primary operating fund. It accounts for major tax revenue used to support administrative and public safety functions. $4,500 $5,000 $5,500 $6,000 $6,500 $7,000 Thousands Fund Balance 1 Unaudited FY 2019 FY 2019 FY 2016 FY 2017 FY 2018 Adopted Amended Actual Actual Actual Budget Budget Expenditures Salaries 345,777 362,054 395,459 408,909 408,909 Benefits 178,885 196,446 196,203 197,100 197,100 Contractual Services 1,537,504 1,450,218 1,239,831 1,304,948 1,304,948 Supplies 67,617 68,784 97,088 167,198 174,798 Total Public Works Department 2,129,783 2,077,502 1,928,581 2,078,155 2,085,755 PUBLIC WORKS DEPARTMENT - STREETS & SANITATION The Public Works Department is an integral part of the United City of Yorkville. The Street Department maintains a comprehensive road and storm sewer network to ensure the safety and quality of life for the citizens of Yorkville. Disposal of refuse is contracted out to Advanced Disposal. $1,800 $1,850 $1,900 $1,950 $2,000 $2,050 $2,100 $2,150 Thousands 2 410 Unaudited FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 Account Actual Actual Actual Adopted Amended 01-410-50-00-5010 SALARIES & WAGES 329,967 339,927 360,757 382,309 382,309 01-410-50-00-5015 PART-TIME SALARIES 7,709 8,455 8,550 11,600 11,600 01-410-50-00-5020 OVERTIME 8,101 13,672 26,152 15,000 15,000 01-410-52-00-5212 RETIREMENT PLAN CONTRIBUTION 36,546 37,768 41,337 42,448 42,448 01-410-52-00-5214 FICA CONTRIBUTION 25,567 26,608 29,271 30,161 30,161 01-410-52-00-5216 GROUP HEALTH INSURANCE 106,676 121,383 116,109 115,626 115,626 01-410-52-00-5222 GROUP LIFE INSURANCE 645 610 594 437 437 01-410-52-00-5223 DENTAL INSURANCE 8,406 9,010 7,827 7,363 7,363 01-410-52-00-5224 VISION INSURANCE 1,045 1,067 1,065 1,065 1,065 01-410-54-00-5412 TRAINING & CONFERENCES 6,514 2,895 2,603 3,000 3,000 01-410-54-00-5415 TRAVEL & LODGING - 1,157 706 2,000 2,000 01-410-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK 194,379 63,626 - - - 01-410-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - - - 1,523 1,523 01-410-54-00-5435 TRAFFIC SIGNAL MAINTENANCE 23,108 18,871 8,795 20,000 20,000 01-410-54-00-5440 TELECOMMUNICATIONS 2,449 2,751 3,433 3,500 3,500 01-410-54-00-5455 MOSQUITO CONTROL 7,002 7,142 7,142 7,499 7,499 01-410-54-00-5458 TREE & STUMP REMOVAL 8,225 8,980 5,725 15,000 15,000 01-410-54-00-5462 PROFESSIONAL SERVICES 3,906 6,428 3,089 4,000 4,000 01-410-54-00-5482 STREET LIGHTING 3,296 426 400 9,000 9,000 01-410-54-00-5483 JULIE SERVICES - - - 3,000 3,000 01-410-54-00-5485 RENTAL & LEASE PURCHASE 793 6,162 1,238 6,000 6,000 01-410-54-00-5488 OFFICE CLEANING - - 1,164 1,199 1,199 01-410-54-00-5490 VEHICLE MAINTENANCE SERVICES 48,132 30,385 64,919 55,000 55,000 01-410-56-00-5600 WEARING APPAREL 5,043 4,620 6,632 5,100 5,100 01-410-56-00-5619 SIGNS - - - 15,000 15,000 01-410-56-00-5620 OPERATING SUPPLIES 8,828 5,287 18,832 10,000 17,600 01-410-56-00-5626 HANGING BASKETS - - - - - 01-410-56-00-5628 VEHICLE MAINTENACE SUPPLIES 15,265 27,441 27,125 30,000 30,000 01-410-56-00-5630 SMALL TOOLS & EQUIPMENT 3,415 3,270 3,288 6,000 6,000 01-410-56-00-5632 ASPHALT PATCHING - - - 35,000 35,000 01-410-56-00-5640 REPAIR & MAINTENANCE 20,580 12,775 19,339 25,000 25,000 01-410-56-00-5642 STREET LIGHTING SUPPLIES - - - 17,000 17,000 United City of Yorkville General Fund Contractual Services Total:Benefits Contractual Services $178,885 $297,804 $197,100 $130,721 Salaries PUBLIC WORKS - STREET OPERATIONS Description $408,909 $99,214 $362,054 Supplies $345,777 Benefits Total:Salaries Total:$148,823 $408,909 $197,100 $130,721 $196,446 $395,459 $196,203 3 410 Unaudited FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 Account Actual Actual Actual Adopted Amended United City of Yorkville General Fund PUBLIC WORKS - STREET OPERATIONS Description 01-410-56-00-5665 JULIE SUPPLIES - - - 1,200 1,200 01-410-56-00-5695 GASOLINE 14,486 15,391 21,872 22,898 22,898 Total:Supplies $67,617 Total: STREET OPERATIONS $890,083 $68,784 $903,928$776,107 $787,964 $167,198$97,088 $174,798 $911,528 4 540 Unaudited FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 Account Actual Actual Actual Adopted Amended 01-540-54-00-5441 GARBAGE SERVICES - SENIOR SUBSIDY 33,486 35,103 31,147 32,089 32,089 01-540-54-00-5442 GARBAGE SERVICES 1,201,414 1,262,212 1,105,630 1,137,138 1,137,138 01-540-54-00-5443 LEAF PICKUP 4,800 4,080 3,840 5,000 5,000 United City of Yorkville General Fund PUBLIC WORKS - HEALTH AND SANITATION Description $1,174,227 Contractual Services Total:$1,140,617Contractual Services $1,239,700 $1,301,395 $1,174,227 $1,174,227$1,140,617 $1,174,227Total: HEALTH AND SANITATION $1,239,700 $1,301,395 5 Unaudited FY 2019 FY 2019 FY 2016 FY 2017 FY 2018 Adopted Amended Actual Actual Actual Budget Budget Revenue Licenses & Permits 89,150 134,050 229,575 120,600 120,600 Fines & Forfeits 11,374 6,608 8,730 6,700 6,700 Charges for Service 374,386 236,948 201,102 216,652 216,652 Investment Earnings 43 86 596 150 150 Miscellaneous 53,073 259,697 1,975 2,000 2,000 Total Revenue 528,026 637,389 441,978 346,102 346,102 Expenditures Contractual Services 52,553 31,526 53,799 10,500 10,500 Supplies - - - 36,411 36,411 Capital Outlay 506,175 264,262 228,305 277,241 283,441 Debt Service 73,034 73,034 73,034 73,034 73,034 Total Expenditures 631,762 368,822 355,138 397,186 403,386 Surplus (Deficit)(103,736)268,567 86,840 (51,084)(57,284) Police Capital Fund Balance - - - - 23,550 General Gov Capital Fund Balance - - - - - Public Works Capital Fund Balance - - 37,930 6,435 3,165 Park & Rec Capital Fund Balance 1,841 270,407 319,317 257,366 273,248 Ending Fund Balance 1,841 270,407 357,247 263,801 299,963 VEHICLE & EQUIPMENT FUND (25) This fund primarily derives its revenue from monies collected from building permits, fines and development fees. Revenues are used to purchase vehicles and equipment for use in the operations of the Police, General Government, Public Works Street Operations and Park & Recreation departments. $0 $50 $100 $150 $200 $250 $300 $350 $400 Thousands 6 25 Unaudited FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 Account Actual Actual Actual Adopted Amended 25-000-42-00-4215 DEVELOPMENT FEES - POLICE CAPITAL 12,900 32,100 51,511 30,600 30,600 25-000-42-00-4216 BUILD PROGRAM PERMITS 43,410 28,700 44,935 - - 25-000-42-00-4217 WEATHER WARNING SIREN FEES - - 224 - - 25-000-42-00-4218 ENGINEERING CAPITAL FEES 3,250 8,600 11,000 12,000 12,000 25-000-42-00-4219 DEVELOPMENT FEES - PW CAPITAL 26,240 60,350 116,205 72,000 72,000 25-000-42-00-4220 DEVELOPMENT FEES - PARK CAPITAL 1,625 4,300 5,700 6,000 6,000 25-000-42-00-4224 RENEW PROGRAM PERMITS 1,725 - - - - 25-000-43-00-4315 DUI FINES 10,803 5,865 8,130 6,000 6,000 25-000-43-00-4316 ELECTRONIC CITATION FEES 571 743 600 700 700 25-000-44-00-4418 5,744 1,955 894 2,000 2,000 25-000-44-00-4419 COMMUNITY DEVELOPMENT CHARGEBACK - - - 40,000 40,000 25-000-44-00-4420 174,263 97,459 130,208 140,241 140,241 25-000-44-00-4421 194,379 63,626 - - - 25-000-44-00-4427 PARKS & RECREATION CHARGEBACK - 73,908 70,000 - - 25-000-44-00-4428 COMPUTER REPLACEMENT CHARGEBACK - - - 34,411 34,411 25-000-45-00-4522 43 86 596 150 150 25-000-48-00-4852 624 435 214 - - 25-000-48-00-4854 3,929 5,100 1,761 2,000 2,000 25-000-48-00-4855 74 - - - - 25-000-49-00-4920 3,475 5,990 - - - 25-000-49-00-4921 44,171 - - - - 25-000-49-00-4922 800 248,172 - - - Miscellaneous $8,730 $134,050 $201,102$236,948 $86 $596 Charges for Service $374,386 POLICE CHARGEBACK MISCELLANEOUS INCOME - POLICE CAPITAL $346,102Total: VEHICLE & EQUIP REVENUE $528,026 $637,389 $441,978 MISCELLANEOUS INCOME - PARK CAPITAL VEHICLE & EQUIPMENT FUND REVENUE Description $229,575 $1,975 $2,000 SALE OF CAPITAL ASSETS - PARK CAPITAL Investment Earnings MISCELLANEOUS INCOME - PW CAPITAL Total:Miscellaneous $53,073 $259,697 SALE OF CAPITAL ASSETS - POLICE CAPITAL SALE OF CAPITAL ASSETS - PW CAPITAL $150 Total:$6,608 Total:Investment Earnings $43 $120,600 $6,700 $216,652 Total:Licenses & Permits Charges for Service MOWING INCOME Total: $346,102 United City of Yorkville Vehicle & Equipment Fund $120,600 $6,700 $216,652 $150 $2,000 Licenses & Permits PUBLIC WORKS CHARGEBACK INVESTMENT EARNINGS - PARK CAPITAL Fines & Forfeits Fines & Forfeits $11,374 $89,150 7 215 Unaudited FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 Account Actual Actual Actual Adopted Amended 25-215-54-00-5405 BUILD PROGRAM 32,510 25,950 34,170 - - 25-215-54-00-5406 RENEW PROGRAM 1,200 - - - - 25-215-54-00-5448 FILING FEES 1,901 294 294 1,750 1,750 25-215-56-00-5620 OPERATING SUPPLIES - - - 2,000 2,000 25-215-60-00-6060 EQUIPMENT 15,084 24,098 20,821 7,000 13,200 25-215-60-00-6070 VEHICLES 169,807 44,424 - 35,000 35,000 25-215-92-00-8000 PRINCIPAL PAYMENT 39,638 41,430 43,303 45,261 45,261 25-215-92-00-8050 INTEREST PAYMENT 31,177 29,385 27,512 25,554 25,554 $70,815 $70,815 $20,821 $42,000 Total: PW CAPITAL EXPENDITURES $291,317 $165,581 $126,100 $116,565 Debt Service - Public Works Building Total:Debt Service - PW Building $70,815 $70,815 Capital Outlay Total:Capital Outlay $184,891 $68,522 $34,464 $1,750 Supplies Total:Supplies $0 $0 $0 $2,000 Total:Contractual Services $35,611 $26,244 PUBLIC WORKS CAPITAL EXPENDITURES Description Contractual Services United City of Yorkville Vehicle & Equipment Fund $1,750 $2,000 $48,200 $70,815 $122,765 8 Summary The Public Works Department would like to begin using Calcium Chloride to enhance the effect of the brine solution they are currently using for roadway treatment during the winter months. Background In previous years, the Public Works Department uses road salt and brine solution to treat the City roadways during the winter months. Research has shown that Calcium Chloride mixed with brine solution provides a long-lasting effect on the roads. This solution will result in the reduced number of reapplication allowing for a reduction in overall supply and personnel costs. By purchasing a 10,000-gallon tank, the City would be able to convert its current 6,000-gallon tank to contain the Calcium Chloride, and the new 10,000-gallon tank in addition to the existing 10,000-gallon tank would include additional brine solution for the application. Ideally, the mix is 90/10, and both of these containers would allow for this mixture. Unfortunately, there are no funds budgeted for this purchase in the FY19 approved budget. Below are the three quotes per item requested: 10,000 Gallon Container Only (see attached) 1. Sprayers - $9,200.00 2. Plastic-mart - $5,439.99 3. Midwest Salt - $9,800.00 Container Pump Equipment (see attached) 1. Sprayers – $757.00 2. Midwest Salt – Gas - $2,500.00 Calcium Chloride Liquid Delivery (see attached) 1. Sicalco - $0.63/gallon 2. Midwest Salt - $0.79/gallon 3. FBC Industries - $1.10/gallon Memorandum To: Bart Olson, City Administrator Erin Willrett, Assistant City Administrator From: Carri Parker, Purchasing Manager CC: Eric Dhuse, Director of Public Works Date: August 21, 2018 Subject: Calcium Chloride Container Purchase and Liquid Delivery Recommendation 10,000 Gallon Container Only I recommend that we order the container only from Plastic-mart for $5,439.99. This amount does not include freight. Container Pump Equipment I recommend we order the container equipment from Sprayers in the amount of $757.00. This amount does not include freight. Calcium Chloride Liquid Delivery I recommend that we order the Calcium Chloride from Sicalco for the price of $0.63/gallon for the 2018-19 winter season. Public works are requesting 12,000 gallons for the 2018-19 season totaling $7,600.00. Total amount requested: $ 6,196.99 (Container & Equipment) $ 7,600.00 (Calcium Chloride Delivery) $13,796.99 From:Lincoln Mincks To:Carri Parker Subject:RE: Storage Tank Quote Date:Friday, August 17, 2018 3:22:48 PM Carri, Here you go. $9,200.00 = 10K GALLON HEAVY DUTY TANK Does not include freight $492.00 = 2" Poly Pum p W /5H P Honda Eng. $100.00 = valves and plumbing $165.00 = 50ft 2" Fert Solution Hose Does not include freight. Thanks for specifying. Lincoln Mincks Sprayer Specialties Inc. 1-800-351-1587 lincoln@sprayers.com www.thespecialtiesgroup.com From: Carri Parker <cparker@yorkville.il.us> Sent: Friday, August 17, 2018 2:32 PM To: Lincoln Mincks <lincoln@sprayers.com> Subject: RE: Storage Tank Quote 2" Poly Pum p W /5H P Honda Eng. valves and plumbing 50ft 2" Fert Solution Hose Does this help? From: Lincoln Mincks [mailto:lincoln@sprayers.com] Sent: Friday, August 17, 2018 12:29 PM To: Carri Parker Subject: RE: Storage Tank Quote I need more specifics…. 2” or 3” – Honda motor? Any fittings or hose? Thanks. Lincoln Mincks Sprayer Specialties Inc. 1-800-351-1587 lincoln@sprayers.com www.thespecialtiesgroup.com From: Carri Parker <cparker@yorkville.il.us> Sent: Friday, August 17, 2018 12:22 PM To: Lincoln Mincks <lincoln@sprayers.com> Subject: RE: Storage Tank Quote Can you provide a gas pump? From: Lincoln Mincks [mailto:lincoln@sprayers.com] Sent: Friday, August 17, 2018 11:27 AM To: Carri Parker Subject: RE: Storage Tank Quote Carri, I did not receive the previous email but here is the quote. $9,200.00 = 10K GALLON HEAVY DUTY TANK Does not include freight Thanks. Lincoln Mincks Sprayer Specialties Inc. 1-800-351-1587 lincoln@sprayers.com www.thespecialtiesgroup.com From: Carri Parker <cparker@yorkville.il.us> Sent: Friday, August 17, 2018 10:50 AM To: Lincoln Mincks <lincoln@sprayers.com> Subject: FW: Storage Tank Quote Not sure if you saw this email. Can you please send me a quote for a 10,000 gallon tank and pump. Please include shipping as well. Thanks! From: Carri Parker Sent: Tuesday, August 14, 2018 12:35 PM Subject: Storage Tank Quote Hi all, I want to thank you all for providing a quote for our Calcium Chloride container. We are going in a different direction and now looking at a 10,ooo gallon container. Can you please include in your quote a 10,000 gallon container as well. Thanks, Carri Carri Parker Purchasing Manager United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Phone: 630-746-0871 cparker@yorkville.il.us City of Yorkville 2.0: Facebook, Twitter, and YouTube From:tcalvert@plastic-mart.com To:Carri Parker Subject:RE: Storage Tank Quote Date:Tuesday, August 14, 2018 12:53:13 PM Attachments:image001.png N-43132 10,000 = $5,439.99 N-40764 6,100 Black = $4299.99 Freight = $2,482.00 Total = $12,221.98 Travis Calvert Sales Representative Plastic-Mart.Com phone: 682-255-4007 address: 685 John B Sias Memorial Pkwy Suite 625, Fort Worth, TX 76134 web: www.plastic-mart.com email: tcalvert@plastic-mart.com From: Carri Parker <cparker@yorkville.il.us> Sent: Tuesday, August 14, 2018 12:35 PM Subject: Storage Tank Quote Hi all, I want to thank you all for providing a quote for our Calcium Chloride container. We are going in a different direction and now looking at a 10,ooo gallon container. Can you please include in your quote a 10,000 gallon container as well. Thanks, Carri Carri Parker Purchasing Manager United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Phone: 630-746-0871 cparker@yorkville.il.us City of Yorkville 2.0: Facebook, Twitter, and YouTube Quote 1300 W. Washington St. West Chicago, IL 60185 Valid Till: 08/31/2018 Phone: 630-513-7575 - Fax: 630-513-8546 www.MidwestSalt.com Quote Number: 2133725000007800014 BILL TO: City of Yorkville 800 Game Farm Road Yorkville, Illinois, 60560 SHIP TO: , Contact Name: Carri Parker Sales Person: Rosie DiMiele Contact Phone: 630 746 0871 Sales Person Phone: Contact Email: cparker@yorkville.il.us Sales Person Email: Rosie.DiMiele@midwestsalt.net Contact Fax: Payment Terms: Payment in Advance S.No.Product Details Qty Unit Price Sales Tax Total 1.Liquid Tank 10500 Gallon 10500 gal Storage Tank 2500lbs VT10500-2500 142x177 FOB 1 $9,200.00 $0.00 $9,200.00 2.Liquid Tank 10500 Gallon 10500 gal Storage Tank 2800lbs VT10500-2800 This tank has slightly heavier walls 142x177 FOB 1 $9,800.00 $0.00 $9,800.00 Terms and Conditions Price per gallon may change due to any customer modifications of delivery service, or less than full truckload orders. 1. Prices do not include Sales tax of 7.75%. If your company is tax exempt then forward tax exempt certificate or a signed IL-CRT61 for resellers. 2. Prior to credit approval, payment is to be made by cash, check or credit card prior to shipping product. 3. Credit terms may be established, length of terms are dependent on application process. 4. All pricing includes transportation. For a credit application please contact your Midwest Salt sales representative. Quote 1300 W. Washington St. West Chicago, IL 60185 Valid Till: 08/25/2018 Phone: 630-513-7575 - Fax: 630-513-8546 www.MidwestSalt.com Quote Number: 2133725000007614052 BILL TO: City of Yorkville 800 Game Farm Road Yorkville, Illinois, 60560 SHIP TO: , Contact Name: Carri Parker Sales Person: Rosie DiMiele Contact Phone: 630 746 0871 Sales Person Phone: Contact Email: cparker@yorkville.il.us Sales Person Email: Rosie.DiMiele@midwestsalt.net Contact Fax: Payment Terms: Payment in Advance S.No.Product Details Qty Unit Price Sales Tax Total 1.6200 Gal Liquid Storage Tank 6250 gallon vertical tank 102" diam eter x 194" tall standard w/ 3" f itting 1550 pounds FOB 1 $4,900.00 $0.00 $4,900.00 2.Storage Tank Pump Gas 2" Poly Pum p W /5H P Honda Eng. valves and plumbing 50ft 2" Fert Solution Hose Bumble Bee FOB 1 $2,500.00 $0.00 $2,500.00 3.Storage Tank Pump Eletric 2" Poly Pump, Love Joy coupler, 3 Phase Motor, 2" poly Pump valves and plumbing 50ft 2" Fert Solution Hose Bumble Bee FOB 1 $3,500.00 $0.00 $3,500.00 4.Dow/Oxy - Calcium Chloride 32% Per Gallon Delivered 4400 $0.79 $0.00 $3,476.00 Terms and Conditions Price per gallon may change due to any customer modifications of delivery service, or less than full truckload orders. 1. Prices do not include Sales tax of 7.75%. If your company is tax exempt then forward tax exempt certificate or a signed IL-CRT61 for resellers. 2. Prior to credit approval, payment is to be made by cash, check or credit card prior to shipping product. 3. Credit terms may be established, length of terms are dependent on application process. 4. All pricing includes transportation. For a credit application please contact your Midwest Salt sales representative. Quote Acceptance (bulk salt only): By Customer: ________________________ By Midwest Salt: ___________________________ Date: __________________________________ Date: _________ From:Kevin Casto To:Carri Parker Subject:RE: Updated Quote Request Date:Wednesday, August 08, 2018 9:12:32 AM Carri, $0.63 per gallon of 32% material in 4200 gallon truckloads. Please call with any questions and we look forward to working with you and your group this winter. Ugh……can’t believe I just said winter. Kevin Casto VP Sales & Marketing Sicalco, Ltd. 312-404-9207 www.sicalco.net From: Carri Parker [mailto:cparker@yorkville.il.us] Sent: Tuesday, August 07, 2018 9:08 AM To: Kevin Casto <kcasto@sicalco.net> Subject: RE: Updated Quote Request Sounds good. Thanks! From: Kevin Casto [kcasto@sicalco.net] Sent: Tuesday, August 07, 2018 9:04 AM To: Carri Parker Subject: Re: Updated Quote Request Great. Thanks. As soon as it’s done I will email you updated pricing. Kevin Casto VP Sales & Marketing Sicalco, Ltd 312-404-9207 On Aug 7, 2018, at 9:04 AM, Carri Parker <cparker@yorkville.il.us> wrote: Yes, that will be perfect. Thank you. From: Kevin Casto [kcasto@sicalco.net] Sent: Tuesday, August 07, 2018 9:00 AM To: Carri Parker Subject: Re: Updated Quote Request Hi, Carri. Of course we’ll send you updated pricing, however, we haven’t finalized our IDOT bid yet. We extend the same pricing to our villages and cities that we offer IDOT. It should be another few weeks. Will this be ok? Kevin Casto VP Sales & Marketing Sicalco, Ltd 312-404-9207 On Aug 6, 2018, at 3:14 PM, Carri Parker <cparker@yorkville.il.us> wrote: Hi Kevin, I am in receipt of a quote you had provided the United City of Yorkville on 12/11/17. Can you please send me an updated one? Thanks, Carri Carri Parker Purchasing Manager United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Phone: 630-746-0871 cparker@yorkville.il.us City of Yorkville 2.0: Facebook, Twitter, and YouTube Quote 1300 W. Washington St. West Chicago, IL 60185 Valid Till: 08/25/2018 Phone: 630-513-7575 - Fax: 630-513-8546 www.MidwestSalt.com Quote Number: 2133725000007614052 BILL TO: City of Yorkville 800 Game Farm Road Yorkville, Illinois, 60560 SHIP TO: , Contact Name: Carri Parker Sales Person: Rosie DiMiele Contact Phone: 630 746 0871 Sales Person Phone: Contact Email: cparker@yorkville.il.us Sales Person Email: Rosie.DiMiele@midwestsalt.net Contact Fax: Payment Terms: Payment in Advance S.No.Product Details Qty Unit Price Sales Tax Total 1.6200 Gal Liquid Storage Tank 6250 gallon vertical tank 102" diam eter x 194" tall standard w/ 3" f itting 1550 pounds FOB 1 $4,900.00 $0.00 $4,900.00 2.Storage Tank Pump Gas 2" Poly Pum p W /5H P Honda Eng. valves and plumbing 50ft 2" Fert Solution Hose Bumble Bee FOB 1 $2,500.00 $0.00 $2,500.00 3.Storage Tank Pump Eletric 2" Poly Pump, Love Joy coupler, 3 Phase Motor, 2" poly Pump valves and plumbing 50ft 2" Fert Solution Hose Bumble Bee FOB 1 $3,500.00 $0.00 $3,500.00 4.Dow/Oxy - Calcium Chloride 32% Per Gallon Delivered 4400 $0.79 $0.00 $3,476.00 Terms and Conditions Price per gallon may change due to any customer modifications of delivery service, or less than full truckload orders. 1. Prices do not include Sales tax of 7.75%. If your company is tax exempt then forward tax exempt certificate or a signed IL-CRT61 for resellers. 2. Prior to credit approval, payment is to be made by cash, check or credit card prior to shipping product. 3. Credit terms may be established, length of terms are dependent on application process. 4. All pricing includes transportation. For a credit application please contact your Midwest Salt sales representative. Quote Acceptance (bulk salt only): By Customer: ________________________ By Midwest Salt: ___________________________ Date: __________________________________ Date: _________ From:William C Maloney To:Carri Parker Subject:RE: from Bill Maloney @ FBC Industries Date:Monday, August 06, 2018 9:29:53 AM HI Carri, I’m going to give you our book price for Calcium Chloride 32%. Until you have an estimate to annual usage I cannot give you discounted pricing. Also, I’m going to be traveling today thru Thursday and I’ll get you a rate for a tank truck from our Rochelle, IL facility to your address. As you know trucking is a moving target and will change by the time you are up and running. If you decide to work with us, we can offer suggestions for your tank installation. This is an informal quote as I know things will change down the road. I want to give you something to work with. Bulk Calcium Chloride 32% @...$1.10/ gallon. 11.0575 lbs / gallon. Approximately 48k lbs per tank, allowable weight will depend on the trucking company. I hope this helps Carri. Please don’t hesitate to call my cell if you need anything while I’m traveling. Bill Maloney Sales Associate FBC Industries, Inc. 847-899-9881 (Cell) 847-839-0880 (Customer Service) Please send all orders to: info@fbcindustries.com Please send all Compliance and Quality requests to: compliance@fbcindustries.com "Your American Made Manufacturer of Liquid Additives and Preservatives" learn more at www.fbcindustries.com CONFIDENTIALITY NOTICE: This email message is intended only for the person or entity to which it is addressed and may contain confidential and/or privileged material. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message. If you are the intended recipient but do not wish to receive communications through this medium, please so advise the sender immediately. From: Carri Parker [mailto:cparker@yorkville.il.us] Sent: Thursday, August 2, 2018 10:44 AM To: William C Maloney Subject: RE: from Bill Maloney @ FBC Industries I can be reached at 630-746-0871. If you can please call me tomorrow morning as I am in meetings all day today and tomorrow afternoon. Thanks! From: William C Maloney [bmaloney@fbcindustries.com] Sent: Wednesday, August 01, 2018 3:07 PM To: Carri Parker Subject: from Bill Maloney @ FBC Industries Hi Carri, I’m the rep at FBC Industries and your inquiry was passed to me. Carri, please provide your telephone number as I would like to talk to you about this. -----Original Message----- From: Carri Parker [mailto:cparker@yorkville.il.us] Sent: Monday, July 30, 2018 4:15 PM To: Sales Subject: Calcium Chloride Container and Liquid Hi, I am looking for two (2) quotes: (1) 6000 gal tank to hold calcium chloride (2) delivery of calcium chloride per gallon Please let me know if you have any questions. Thanks, Carri Thank you, Bill Maloney Sales Associate FBC Industries, Inc. 847-899-9881 (Cell) 847-839-0880 (Customer Service) Please send all orders to: info@fbcindustries.com Please send all Compliance and Quality requests to: compliance@fbcindustries.com "Your American Made Manufacturer of Liquid Additives and Preservatives" learn more at www.fbcindustries.com CONFIDENTIALITY NOTICE: This email message is intended only for the person or entity to which it is addressed and may contain confidential and/or privileged material. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message. If you are the intended recipient but do not wish to receive communications through this medium, please so advise the sender immediately. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #3 Tracking Number PW 2018-84 Blackberry Woods (Phase B) – Development Status City Council – September 25, 2018 PW 09/18/18 Moved forward to CC consent agenda. PW 2018-84 Majority Consideration of Default Issuance Consideration of Default Issuance Brad Sanderson Engineering Name Department This memo is to provide an update as to the status of the completion of the improvements for the Blackberry Woods (Phase B) development. The City is currently holding two (2) letters of credit in the amounts of $324,201.38 and $111,159.84 for work to be completed within the development. The City recently completed an updated punchlist inspection and identified several outstanding work items. There are a few notable items that cause particular concern. One is that there have been several soil erosion and sedimentation control violations leading to excess sediment entering the storm water management facilities. The other is the lack of the installation of street lights within Phase B which is a safety concern. There have been several attempts to communicate with the developer regarding obtaining a schedule to complete the work. To date, a completion schedule has not been provided. Based on the amount of outstanding work and the lack of progress from the developer, staff is recommending that a letter of default be prepared and issued to the developer. This would be the first step in officially calling the letter of credit and afford the developer an additional sixty (60) days to complete the required improvements, or until November 2018 before the City moves to call the security. At this time, we are requesting direction from the City Council as to whether a letter of default should be issued. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: September 11, 2018 Subject: Blackberry Woods (Phase B) CarlyCannonballPurcellIndependenceC o d y BeecherPatrickCornellEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.conBLACKBERRY WOODSLOCATION MAPDATE:SEPTEMBER 2018United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.usPHASE BUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOISCONSULTING ENGINEERSNO. DATE REVISIONSPROJECT NO.:YO1627PATH:H:/GIS/PUBLIC/YORKVILLE/2016/YO1627 BLACKBERRY WOODS .MXDFILE:fffääNORTHPhase Boundary400 0 400200 FeetPhase BPhase A Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #4 Tracking Number ADM 2018-74 Monthly Treasurer’s Report for August 2018 City Council – September 25, 2018 ADM 09/19/18 Moved forward to CC consent agenda. ADM 2018-74 Majority Approval Rob Fredrickson Finance Name Department Projected Beginning Fund Balance August Revenues YTD Revenues Revenue Budget % of Budget August Expenses YTD Expenses Expense Budget % of Budget Projected Ending Fund Balance General Fund01 - General 6,496,378$ 1,876,287$ 6,620,188$ 15,642,962$ 42% 1,130,280$ 4,817,346$ 16,380,696$ 29% 8,299,220$ Special Revenue Funds15 - Motor Fuel Tax 698,495 44,434 168,212 535,817 31% 12,362 43,092 691,787 6% 823,615 79 - Parks and Recreation 473,850 166,378 738,334 1,988,014 37% 192,488 690,339 2,086,308 33% 521,845 72 - Land Cash (278,202) 104,124 123,405 714,113 17% 50,605 91,310 435,000 21% (246,107) 87 - Countryside TIF (459,820) 25 65,912 246,261 27% 921 57,320 863,107 7% (451,228) 88 - Downtown TIF (681,304) 2,781 41,041 80,000 51% 18,982 273,152 514,996 53% (913,415) 89 - Downtown TIF II - - - - 0% - 591 10,000 6% (591) 11 - Fox Hill SSA 6,556 3,572 10,679 13,381 80% 698 2,661 8,835 30% 14,574 12 - Sunflower SSA (21,251) 3,759 12,031 15,637 77% 3,358 6,832 18,835 36% (16,052) Debt Service Fund42 - Debt Service - 28,633 112,348 324,725 35% 475 20,100 324,725 6% 92,248 Capital Project Funds25 - Vehicle & Equipment 357,247 47,177 136,984 346,102 40% 83,504 117,828 397,186 30% 376,403 23 - City-Wide Capital 388,897 1,152,419 1,441,086 2,503,302 58% 142,076 1,092,897 2,941,878 37% 737,087 Enterprise Funds *51 - Water 2,584,262 969,503 1,806,324 4,538,518 40% 208,591 838,864 4,876,371 17% 3,551,723 *52 - Sewer 1,411,051 317,927 818,570 2,416,491 34% 115,166 499,543 3,045,454 16% 1,730,078 Library Funds82 - Library Operations 510,354 307,183 1,127,735 1,536,635 73% 63,650 331,082 1,547,989 21% 1,307,007 84 - Library Capital 58,442 18,504 51,537 43,210 119% 3,263 6,883 52,100 13% 103,096 Total Funds 11,544,955$ 5,042,706$ 13,274,386$ 30,945,168$ 43% 2,026,418$ 8,889,841$ 34,195,267$ 26% 15,929,500$ * Fund Balance EquivalencyRob Fredrickson, Finance Director/Deputy TreasurerUNITED CITY OF YORKVILLE TREASURER'S REPORT - for the month ending August 31, 2018Cash BasisAs Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #5 Tracking Number ADM 2018-78 Copier RFP – Vendor Selection City Council – September 25, 2018 ADM 09/19/18 Moved forward to CC consent agenda. ADM 2018-78 Majority Approval Please see attached. Rob Fredrickson Finance Name Department Last month the City issued a request for proposals (RFP) for copier equipment and related services for six copiers located at City Hall (Administration/Finance & Community Development), the Police Department (Police Admin & Patrol Room), Public Works and Recreation. Staff received eleven proposals from the following firms: Impact Networking; Konica Minolta Business Solutions; Copy King; KKC Imaging Systems; Proven IT; IT Savvy; CDS Office Technologies; RK Dixon; COTG; McGrath Office Equipment; and Toshiba Business Solutions. Upon review of the proposal submissions, it is the recommendation of staff that the City accept the proposal from Impact Networking to meet the City’s copier equipment needs. All of the requirements in the RFP were either met or exceeded in Impact’s submission. In addition to being the low cost provider, Impact offers a high level of service and quality equipment. Due to the rapid rate at which technology changes, staff recommends that the City opt for the 36-month (3-year) leasing term. The City’s current lease with Konica Minolta expires October 31, 2018. The Impact proposal (as well as the other ten vendor proposals) has been attached for your review and consideration. Memorandum To: Administration Committee From: Rob Fredrickson, Finance Director Date: September 10, 2018 Subject: Copier RFP – Vendor Selection Monthly Annual Monthly Cost Annualized Cost Variance Variance Impact Networking 1,431.45$ 17,177.44$ -$ -$ Toshiba Business Solutions 1,529.69$ 18,356.25$ 98.23 1,178.82 Proven IT - Toshiba Option 1,586.06$ 19,032.67$ 154.60 1,855.23 CDS - Sharp Option 1,604.65$ 19,255.84$ 173.20 2,078.40 CDS - Konica Option 1,648.96$ 19,787.48$ 217.50 2,610.05 Proven IT - Xerox Option 1,811.46$ 21,737.47$ 380.00 4,560.03 Proven IT - Canon Option 1,817.40$ 21,808.75$ 385.94 4,631.31 McGrath Office Equipment 1,854.04$ 22,248.42$ 422.58 5,070.98 RK Dixon 1,858.39$ 22,300.62$ 426.93 5,123.19 Copy King 1,931.75$ 23,180.98$ 500.30 6,003.54 KKC Imaging Systems 1,986.62$ 23,839.42$ 555.17 6,661.98 COTG 2,037.27$ 24,447.23$ 605.82 7,269.79 IT Savvy 2,053.75$ 24,645.00$ 622.30 7,467.57 Konica Minolta 2,065.34$ 24,784.13$ 633.89 7,606.69 36 - Month Lease Term 1 Copier Make/Model 36 - Month Lease 36 - Month Maint Contract Other Features Monthly Cost Annualized Cost B&W Color Average Volumes Impact Networking Admin Kyocera Taskalfa 5052ci 13,046 4,653 189.10$ B/W - $0.005/pg. Color - $0.023/pg. 361.35 4,336.19 Police 1 Kyocera Taskalfa 5052ci 5,894 5,718 189.10$ B/W - $0.005/pg. Color - $0.023/pg. 350.08 4,201.01 Police 2 Kyocera Taskalfa 3212i 3,544 - 109.99$ B/W - $0.005/pg. 127.71 1,532.52 Comm Dvlp Kyocera Taskalfa 5052ci 3,418 1,568 189.10$ B/W - $0.005/pg. Color - $0.023/pg. 242.25 2,907.05 Public Works Kyocera Taskalfa 3212i 1,249 - 109.99$ B/W - $0.005/pg. 116.24 1,394.82 Recreation Kyocera Taskalfa 5052ci 5,140 827 189.10$ B/W - $0.005/pg. Color - $0.023/pg. 233.82 2,805.85 Totals $ 1,431.45 $ 17,177.44 Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 2 Copier Make/Model 36 - Month Lease 36 - Month Maint Contract Other Features Monthly Cost Annualized Cost B&W Color Average Volumes Toshiba Business Solutions Admin Toshiba eStudio 5506ACT 13,046 4,653 226.88$ B/W - $0.0049/pg. Color - $0.027/pg. 416.44 4,997.24 Police 1 Toshiba eStudio 5506ACT 5,894 5,718 226.88$ B/W - $0.0049/pg. Color - $0.027/pg. 410.15 4,921.76 Police 2 Toshiba eStudio 4508A 3,544 - 88.05$ B/W - $0.0049/pg. 105.42 1,264.99 Comm Dvlp Toshiba eStudio 5005AC 3,418 1,568 207.61$ B/W - $0.0049/pg. Color - $0.027/pg. 266.69 3,200.33 Public Works Toshiba eStudio 3008A 1,249 - 81.51$ B/W - $0.0049/pg. 87.63 1,051.56 Recreation Toshiba eStudio 5005AC 5,140 827 195.85$ B/W - $0.0049/pg. Color - $0.027/pg. 243.37 2,920.38 Totals $ 1,529.69 $ 18,356.25 Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 3 Copier Make/Model 36 - Month Lease 36 - Month Maint Contract Other Features Monthly Cost Annualized Cost B&W Color Average Volumes Proven IT Admin - Xerox Option Xerox c605 13,046 4,653 282.75$ 458.50 5,501.99 Admin -Canon Option Canon c550 13,046 4,653 272.16$ 447.91 5,374.91 Admin - Toshiba Option Toshiba 5005 13,046 4,653 217.39$ 393.14 4,717.67 Police 1 - Xerox Option Xerox c605 5,894 5,718 282.75$ 468.82 5,625.82 Police 1 -Canon Option Canon c550 5,894 5,718 272.16$ 458.23 5,498.74 Police 1 - Toshiba Option Toshiba 5005 5,894 5,718 217.39$ 403.46 4,841.50 Police 2 - Xerox Option Xerox 7030 3,544 - 104.30$ 114.75 1,377.06 Police 2 -Canon Option Canon 4535 3,544 - 128.45$ 138.90 1,666.86 Police 2 - Toshiba Option Toshiba 3008 3,544 - 122.32$ 132.77 1,593.30 Comm Dvlp - Xerox Option Xerox c605 3,418 1,568 282.75$ 339.09 4,069.07 Comm Dvlp -Canon Option Canon c550 3,418 1,568 272.16$ 328.50 3,941.99 Comm Dvlp - Toshiba Option Toshiba 5005 3,418 1,568 217.39$ 273.73 3,284.75 PW - Xerox Option Xerox 7030 1,249 - 104.30$ 107.98 1,295.81 PW - Canon Option Canon 4535 1,249 - 128.45$ 132.13 1,585.61 PW - Toshiba Option Toshiba 3008 1,249 - 122.32$ 126.00 1,512.05 Rec - Xerox Option Xerox c605 5,140 827 282.75$ 322.31 3,867.71 Rec - Canon Option Canon c550 5,140 827 272.16$ 311.72 3,740.63 Rec - Toshiba Option Toshiba 5005 5,140 827 217.39$ 256.95 3,083.39 Xerox Option Totals $ 1,811.46 $ 21,737.47 Canon Option Totals $ 1,817.40 $ 21,808.75 Toshiba Option Totals $ 1,586.06 $ 19,032.67 B/W - $0.00295/pg. Color - $0.0295/pg. B/W - $0.00295/pg. Color - $0.0295/pg. B/W - $0.00295/pg. Color - $0.0295/pg. B/W - $0.00295/pg. Color - $0.0295/pg. B/W - $0.00295/pg. B/W - $0.00295/pg. Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 4 Copier Make/Model 36 - Month Lease 36 - Month Maint Contract Other Features Monthly Cost Annualized Cost B&W Color Average Volumes CDS Office Technologies Admin - Konica Option Konica Bizhub C558 13,046 4,653 208.18$ B/W - $0.005/pg. Color - $0.037/pg. 445.57 5,346.85 Admin - Sharp Option Sharp MX-5050V 13,046 4,653 215.53$ B/W - $0.005/pg. Color - $0.033/pg. 434.31 5,211.71 Police 1 - Konica Option Konica Bizhub C558 5,894 5,718 208.18$ B/W - $0.005/pg. Color - $0.037/pg. 449.22 5,390.59 Police 1 - Sharp Option Sharp MX-5050V 5,894 5,718 215.53$ B/W - $0.005/pg. Color - $0.033/pg. 433.69 5,204.33 Police 2 - Konica Option Konica Bizhub 308e 3,544 - 100.35$ 118.07 1,416.84 Police 2 - Sharp Option Sharp MX-M3050 3,544 - 86.00$ 103.72 1,244.64 Comm Dvlp - Konica Option Konica Bizhub C558 3,418 1,568 208.18$ B/W - $0.005/pg. Color - $0.037/pg. 283.29 3,399.43 Comm Dvlp - Sharp Option Sharp MX-5050V 3,418 1,568 215.53$ B/W - $0.005/pg. Color - $0.033/pg. 284.36 3,412.37 Public Works - Konica Option Konica Bizhub 308e 1,249 - 100.35$ 106.60 1,279.14 Public Works - Sharp Option Sharp MX-M3050 1,249 - 86.00$ 92.25 1,106.94 Recreation - Konica Option Konica Bizhub C558 5,140 827 189.92$ B/W - $0.005/pg. Color - $0.037/pg. 246.22 2,954.63 Recreation - Sharp Option Sharp MX-5050V 5,140 827 203.33$ B/W - $0.005/pg. Color - $0.033/pg. 256.32 3,075.85 Konica Option - Totals $ 1,648.96 $ 19,787.48 Sharp Option - Totals $ 1,604.65 $ 19,255.84 Stapler, hole punch and fax included in lease price for those printers specified in the RFP. B/W - $0.005/pg. B/W - $0.005/pg. 5 Copier Make/Model 36 - Month Lease 36 - Month Maint Contract Other Features Monthly Cost Annualized Cost B&W Color Average Volumes McGrath Admin Savin MPC6004ex 13,046 4,653 253.29$ B/W - $0.005/pg. Color - $0.04/pg. 504.64 6,055.68 Police 1 Savin MPC6004ex 5,894 5,718 253.29$ B/W - $0.005/pg. Color - $0.04/pg. 511.48 6,137.76 Police 2 Savin MP3055 3,544 - 91.35$ B/W - $0.005/pg. 109.07 1,308.84 Comm Dvlp Savin MPC6004ex 3,418 1,568 253.29$ B/W - $0.005/pg. Color - $0.04/pg. 333.10 3,997.20 Public Works Savin MP3055 1,249 - 91.35$ B/W - $0.005/pg. 97.60 1,171.14 Recreation Savin MPC6004ex 5,140 827 239.37$ B/W - $0.005/pg. Color - $0.04/pg. 298.15 3,577.80 Totals $ 1,854.04 $ 22,248.42 Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 6 Copier Make/Model 36 - Month Lease 36 - Month Maint Contract Other Features Monthly Cost Annualized Cost B&W Color Average Volumes RK Dixon Admin Xerox AltaLink C8055 13,046 4,653 262.51$ B/W - $0.0056/pg. Color - $0.0363/pg. 504.47 6,053.66 Police 1 Xerox AltaLink C8055 5,894 5,718 262.51$ B/W - $0.0056/pg. Color - $0.0363/pg. 503.08 6,036.96 Police 2 VersaLink B7030 3,544 - 84.92$ B/W - $0.0056/pg. 104.77 1,257.20 Comm Dvlp Xerox AltaLink C8055 3,418 1,568 262.51$ B/W - $0.0056/pg. Color - $0.0363/pg. 338.57 4,062.83 Public Works VersaLink B7030 1,249 - 84.92$ B/W - $0.0056/pg. 91.91 1,102.97 Recreation Xerox AltaLink C8055 5,140 827 256.78$ B/W - $0.0056/pg. Color - $0.0363/pg. 315.58 3,787.01 Totals $ 1,858.39 $ 22,300.62 Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 7 Copier Make/Model 36 - Month Lease 36 - Month Maint Contract Other Features Monthly Cost Annualized Cost B&W Color Average Volumes Copy King Admin Kyocera CS-5052CI Color 13,046 4,653 237.02$ B/W - $0.00432/pg. Color - $0.0432/pg. 494.39 5,932.66 Police 1 Xerox AltaLink C8055 5,894 5,718 237.02$ B/W - $0.00432/pg. Color - $0.0432/pg. 509.50 6,114.00 Police 2 Kyocera CS-4002i 3,544 - 146.34$ B/W - $0.00432/pg. 161.65 1,939.80 Comm Dvlp Xerox AltaLink C8055 3,418 1,568 237.02$ B/W - $0.00432/pg. Color - $0.0432/pg. 319.52 3,834.28 Public Works Kyocera CS-4002i 1,249 - 146.34$ B/W - $0.00432/pg. 151.74 1,820.83 Recreation Xerox AltaLink C8055 5,140 827 237.02$ B/W - $0.00432/pg. Color - $0.0432/pg. 294.95 3,539.41 Totals $ 1,931.75 $ 23,180.98 Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 8 Copier Make/Model 36 - Month Lease 36 - Month Maint Contract Other Features Monthly Cost Annualized Cost B&W Color Average Volumes KKC Imaging Systems Admin Toshiba e-Studio 5506AC 13,046 4,653 258.02$ B/W - $0.0071/pg. Color - $0.051/pg. 587.95 7,055.40 Police 1 Toshiba e-Studio 5505AC 5,894 5,718 209.57$ B/W - $0.0071/pg. Color - $0.051/pg. 543.04 6,516.42 Police 2 Toshiba e-Studio 3008A 3,544 - 110.47$ B/W - $0.0091/pg. 142.72 1,712.64 Comm Dvlp Toshiba e-Studio 5505AC 3,418 1,568 209.57$ B/W - $0.0071/pg. Color - $0.051/pg. 313.81 3,765.67 Public Works Toshiba e-Studio 3008A 1,249 - 110.47$ B/W - $0.0091/pg. 121.84 1,462.03 Recreation Toshiba e-Studio 5505AC 5,140 827 198.60$ B/W - $0.0071/pg. Color - $0.051/pg. 277.27 3,327.25 Totals $ 1,986.62 $ 23,839.42 Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 9 Copier Make/Model 36 - Month Lease 36 - Month Maint Contract Other Features Monthly Cost Annualized Cost B&W Color COTG Admin Xerox AltaLink C8055 13,046 4,653 286.24$ B/W - $0.0039/pg. Color - $0.039/pg. 518.59 6,223.04 Police 1 Xerox AltaLink C8055 5,894 5,718 286.24$ B/W - $0.0039/pg. Color - $0.039/pg. 532.23 6,386.74 Police 2 Xerox Versalink B7035 3,544 - 134.25$ B/W - $0.0039/pg. 148.07 1,776.86 Comm Dvlp Xerox AltaLink C8055 3,418 1,568 286.24$ B/W - $0.0039/pg. Color - $0.039/pg. 360.72 4,328.67 Public Works Xerox Versalink B7035 1,249 - 134.25$ B/W - $0.0039/pg. 139.12 1,669.45 Recreation Xerox AltaLink C8055 5,140 827 286.24$ B/W - $0.0039/pg. Color - $0.039/pg. 338.54 4,062.47 Totals $ 2,037.27 $ 24,447.23 Average Volumes Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 10 Copier Make/Model 36 - Month Lease 36 - Month Maint Contract Other Features Monthly Cost Annualized Cost B&W Color Average Volumes IT Savvy Admin Toshiba e-Studio 5005AC 13,046 4,653 235.00$ B/W - $0.0051/pg. Color - $0.051/pg. 538.84 6,466.05 Police 1 Toshiba e-Studio 5005AC 5,894 5,718 235.00$ B/W - $0.0051/pg. Color - $0.051/pg. 556.68 6,680.13 Police 2 Toshiba e-Studio 3008A 3,544 - 149.00$ B/W - $0.0051/pg. 167.07 2,004.89 Comm Dvlp Toshiba e-Studio 5005AC 3,418 1,568 235.00$ B/W - $0.0051/pg. Color - $0.051/pg. 332.40 3,988.80 Public Works Toshiba e-Studio 3008A 1,249 - 149.00$ B/W - $0.0051/pg. 155.37 1,864.44 Recreation Toshiba e-Studio 5005AC 5,140 827 235.00$ B/W - $0.0051/pg. Color - $0.051/pg. 303.39 3,640.69 Totals $ 2,053.75 $ 24,645.00 Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 11 Copier Make/Model 36 - Month Lease 36 - Month Maint Contract Other Features Monthly Cost Annualized Cost B&W Color Average Volumes Konica Minolta Admin Konica Bizhub C558 13,046 4,653 292.02$ B/W - $0.004/pg. Color - $0.04/pg. 530.32 6,363.89 Police 1 Konica Bizhub C558 5,894 5,718 292.02$ B/W - $0.004/pg. Color - $0.04/pg. 544.32 6,531.79 Police 2 Konica Bizhub 308e 3,544 - 134.42$ B/W - $0.004/pg. 148.60 1,783.15 Comm Dvlp Konica Bizhub C558 3,418 1,568 292.02$ B/W - $0.004/pg. Color - $0.04/pg. 368.41 4,420.94 Public Works Konica Bizhub 308e 1,249 - 134.42$ B/W - $0.004/pg. 139.42 1,672.99 Recreation Konica Bizhub C558 5,140 827 280.64$ B/W - $0.004/pg. Color - $0.04/pg. 334.28 4,011.36 Totals $ 2,065.34 $ 24,784.13 Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 12 Monthly Annual Monthly Cost Annualized Cost Variance Variance Impact Networking 1,277.11$ 15,325.36$ -$ -$ Proven IT - Toshiba Option 1,317.18$ 15,806.11$ 40.06 480.75 Toshiba Business Solutions 1,336.77$ 16,041.21$ 59.65 715.86 CDS - Sharp Option 1,404.78$ 16,857.40$ 127.67 1,532.04 CDS - Konica Option 1,450.20$ 17,402.36$ 173.08 2,077.01 Proven IT - Xerox Option 1,512.22$ 18,146.59$ 235.10 2,821.23 Proven IT - Canon Option 1,516.86$ 18,202.27$ 239.74 2,876.91 RK Dixon 1,636.88$ 19,642.50$ 359.76 4,317.15 McGrath Office Equipment $ 1,657.08 19,884.90$ 379.96 4,559.54 Copy King 1,744.49$ 20,933.86$ 467.38 5,608.50 COTG 1,774.75$ 21,296.99$ 497.64 5,971.63 KKC Imaging Systems 1,789.58$ 21,474.94$ 512.47 6,149.58 Konica Minolta 1,798.19$ 21,578.33$ 521.08 6,252.97 IT Savvy 1,865.75$ 22,389.00$ 588.64 7,063.65 48 - Month Lease Term 13 Copier Make/Model 48 - Month Lease 48 - Month Maint Contract Other Features Monthly Cost Annualized Cost 60 - Month Lease B&W Color Average Volumes Impact Networking Admin Kyocera Taskalfa 5052ci 13,046 4,653 159.21$ B/W - $0.005/pg. Color - $0.023/pg. 331.46 3,977.51 127.49$ Police 1 Kyocera Taskalfa 5052ci 5,894 5,718 159.21$ B/W - $0.005/pg. Color - $0.023/pg. 320.19 3,842.33 127.49$ Police 2 Kyocera Taskalfa 3212i 3,544 - 92.60$ B/W - $0.005/pg. 110.32 1,323.84 74.16$ Comm Dvlp Kyocera Taskalfa 5052ci 3,418 1,568 159.21$ B/W - $0.005/pg. Color - $0.023/pg. 212.36 2,548.37 127.49$ Public Works Kyocera Taskalfa 3212i 1,249 - 92.60$ B/W - $0.005/pg. 98.85 1,186.14 74.16$ Recreation Kyocera Taskalfa 5052ci 5,140 827 159.21$ B/W - $0.005/pg. Color - $0.023/pg. 203.93 2,447.17 127.49$ Totals $ 1,277.11 $ 15,325.36 Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 14 Copier Make/Model 48 - Month Lease 48 - Month Maint Contract Other Features Monthly Cost Annualized Cost 60 - Month Lease B&W Color Average Volumes Proven IT Admin - Xerox Option Xerox c605 13,046 4,653 219.59$ 395.34 4,744.07 183.55$ Admin -Canon Option Canon c550 13,046 4,653 211.37$ 387.12 4,645.43 176.68$ Admin - Toshiba Option Toshiba 5005 13,046 4,653 168.83$ 344.58 4,134.95 141.12$ Police 1 - Xerox Option Xerox c605 5,894 5,718 219.59$ 405.66 4,867.90 183.55$ Police 1 -Canon Option Canon c550 5,894 5,718 211.37$ 397.44 4,769.26 176.68$ Police 1 - Toshiba Option Toshiba 5005 5,894 5,718 168.83$ 354.90 4,258.78 141.12$ Police 2 - Xerox Option Xerox 7030 3,544 - 81.00$ 91.45 1,097.46 67.89$ Police 2 -Canon Option Canon 4535 3,544 - 99.76$ 110.21 1,322.58 83.39$ Police 2 - Toshiba Option Toshiba 3008 3,544 - 85.00$ 95.45 1,145.46 79.41$ Comm Dvlp - Xerox Option Xerox c605 3,418 1,568 219.59$ 275.93 3,311.15 183.55$ Comm Dvlp -Canon Option Canon c550 3,418 1,568 211.37$ 267.71 3,212.51 176.68$ Comm Dvlp - Toshiba Option Toshiba 5005 3,418 1,568 168.83$ 225.17 2,702.03 141.12$ PW - Xerox Option Xerox 7030 1,249 - 81.00$ 84.68 1,016.21 67.89$ PW - Canon Option Canon 4535 1,249 - 99.76$ 103.44 1,241.33 83.39$ PW - Toshiba Option Toshiba 3008 1,249 - 85.00$ 88.68 1,064.21 79.41$ Rec - Xerox Option Xerox c605 5,140 827 219.59$ 259.15 3,109.79 183.55$ Rec - Canon Option Canon c550 5,140 827 211.37$ 250.93 3,011.15 176.68$ Rec - Toshiba Option Toshiba 5005 5,140 827 168.83$ 208.39 2,500.67 141.12$ Xerox Option Totals $ 1,512.22 $ 18,146.59 Canon Option Totals $ 1,516.86 $ 18,202.27 Toshiba Option Totals $ 1,317.18 $ 15,806.11 B/W - $0.00295/pg. Color - $0.0295/pg. B/W - $0.00295/pg. B/W - $0.00295/pg. Color - $0.0295/pg. Stapler, hole punch and fax included in lease price for those printers specified in the RFP. B/W - $0.00295/pg. Color - $0.0295/pg. B/W - $0.00295/pg. Color - $0.0295/pg. B/W - $0.00295/pg. 15 Copier Make/Model 48 - Month Lease 48 - Month Maint Contract Other Features Monthly Cost Annualized Cost 60 - Month Lease B&W Color Average Volumes Toshiba Business Solutions Admin Toshiba eStudio 5506ACT 13,046 4,653 184.26$ B/W - $0.0049/pg. Color - $0.027/pg. 373.82 4,485.80 153.71$ Police 1 Toshiba eStudio 5506ACT 5,894 5,718 184.26$ B/W - $0.0049/pg. Color - $0.027/pg. 367.53 4,410.32 153.71$ Police 2 Toshiba eStudio 4508A 3,544 - 71.47$ B/W - $0.0049/pg. 88.84 1,066.03 59.62$ Comm Dvlp Toshiba eStudio 5005AC 3,418 1,568 168.61$ B/W - $0.0049/pg. Color - $0.027/pg. 227.69 2,732.33 140.65$ Public Works Toshiba eStudio 3008A 1,249 - 66.20$ B/W - $0.0049/pg. 72.32 867.84 55.23$ Recreation Toshiba eStudio 5005AC 5,140 827 159.06$ B/W - $0.0049/pg. Color - $0.027/pg. 206.58 2,478.90 132.69$ Totals $ 1,336.77 $ 16,041.21 Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 16 Copier Make/Model 48 - Month Lease 48 - Month Maint Contract Other Features Monthly Cost Annualized Cost 60 - Month Lease B&W Color Average Volumes CDS Office Technologies Admin - Konica Option Konica Bizhub C558 13,046 4,653 167.41$ B/W - $0.005/pg. Color - $0.037/pg. 404.80 4,857.61 139.04$ Admin - Sharp Option Sharp MX-5050V 13,046 4,653 173.34$ B/W - $0.005/pg. Color - $0.033/pg. 392.12 4,705.43 143.52$ Police 1 - Konica Option Konica Bizhub C558 5,894 5,718 167.41$ B/W - $0.005/pg. Color - $0.037/pg. 408.45 4,901.35 139.04$ Police 1 - Sharp Option Sharp MX-5050V 5,894 5,718 173.34$ B/W - $0.005/pg. Color - $0.033/pg. 391.50 4,698.05 143.52$ Police 2 - Konica Option Konica Bizhub 308e 3,544 - 80.70$ 98.42 1,181.04 60.90$ Police 2 - Sharp Option Sharp MX-M3050 3,544 - 69.25$ 86.97 1,043.64 57.80$ Comm Dvlp - Konica Option Konica Bizhub C558 3,418 1,568 167.41$ B/W - $0.005/pg. Color - $0.037/pg. 242.52 2,910.19 139.04$ Comm Dvlp - Sharp Option Sharp MX-5050V 3,418 1,568 173.34$ B/W - $0.005/pg. Color - $0.033/pg. 242.17 2,906.09 143.52$ Public Works - Konica Option Konica Bizhub 308e 1,249 - 80.70$ 86.95 1,043.34 60.90$ Public Works - Sharp Option Sharp MX-M3050 1,249 - 69.25$ 75.50 905.94 57.80$ Recreation - Konica Option Konica Bizhub C558 5,140 827 152.77$ B/W - $0.005/pg. Color - $0.037/pg. 209.07 2,508.83 126.88$ Recreation - Sharp Option Sharp MX-5050V 5,140 827 163.53$ B/W - $0.005/pg. Color - $0.033/pg. 216.52 2,598.25 135.37$ Konica Option - Totals $ 1,450.20 $ 17,402.36 Sharp Option - Totals $ 1,404.78 $ 16,857.40 B/W - $0.005/pg. B/W - $0.005/pg. Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 17 Copier Make/Model 48 - Month Lease 48 - Month Maint Contract Other Features Monthly Cost Annualized Cost 60 - Month Lease B&W Color Average Volumes RK Dixon Admin Xerox AltaLink C8055 13,046 4,653 214.63$ B/W - $0.0056/pg. Color - $0.0363/pg. 456.59 5,479.10 173.31$ Police 1 Xerox AltaLink C8055 5,894 5,718 214.63$ B/W - $0.0056/pg. Color - $0.0363/pg. 455.20 5,462.40 173.31$ Police 2 VersaLink B7030 3,544 - 69.40$ B/W - $0.0056/pg. 89.25 1,070.96 56.06$ Comm Dvlp Xerox AltaLink C8055 3,418 1,568 214.63$ B/W - $0.0056/pg. Color - $0.0363/pg. 290.69 3,488.27 173.31$ Public Works VersaLink B7030 1,249 - 69.40$ B/W - $0.0056/pg. 76.39 916.73 56.06$ Recreation Xerox AltaLink C8055 5,140 827 209.95$ B/W - $0.0056/pg. Color - $0.0363/pg. 268.75 3,225.05 169.53$ Totals $ 1,636.88 $ 19,642.50 Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 18 Copier Make/Model 48 - Month Lease 48 - Month Maint Contract Other Features Monthly Cost Annualized Cost 60 - Month Lease B&W Color Average Volumes McGrath Admin Savin MPC6004ex 13,046 4,653 211.08$ B/W - $0.005/pg. Color - $0.04/pg. 462.43 5,549.16 168.86$ Police 1 Savin MPC6004ex 5,894 5,718 211.08$ B/W - $0.005/pg. Color - $0.04/pg. 469.27 5,631.24 168.86$ Police 2 Savin MP3055 3,544 - 76.13$ B/W - $0.005/pg. 93.85 1,126.20 60.90$ Comm Dvlp Savin MPC6004ex 3,418 1,568 211.08$ B/W - $0.005/pg. Color - $0.04/pg. 290.89 3,490.68 168.86$ Public Works Savin MP3055 1,249 - 76.13$ B/W - $0.005/pg. 82.38 988.50 60.90$ Recreation Savin MPC6004ex 5,140 827 199.48$ B/W - $0.005/pg. Color - $0.04/pg. 258.26 3,099.12 159.59$ Totals $ 1,657.08 $ 19,884.90 Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 19 Copier Make/Model 48 - Month Lease 48 - Month Maint Contract Other Features Monthly Cost Annualized Cost 60 - Month Lease B&W Color Average Volumes Copy King Admin Kyocera CS-5052CI Color 13,046 4,653 201.25$ B/W - $0.00432/pg. Color - $0.0432/pg. 458.62 5,503.42 156.99$ Police 1 Xerox AltaLink C8055 5,894 5,718 201.25$ B/W - $0.00432/pg. Color - $0.0432/pg. 473.73 5,684.76 156.99$ Police 2 Kyocera CS-4002i 3,544 - 124.25$ B/W - $0.00432/pg. 139.56 1,674.72 96.93$ Comm Dvlp Xerox AltaLink C8055 3,418 1,568 201.25$ B/W - $0.00432/pg. Color - $0.0432/pg. 283.75 3,405.04 156.99$ Public Works Kyocera CS-4002i 1,249 - 124.25$ B/W - $0.00432/pg. 129.65 1,555.75 96.93$ Recreation Xerox AltaLink C8055 5,140 827 201.25$ B/W - $0.00432/pg. Color - $0.0432/pg. 259.18 3,110.17 156.99$ Totals $ 1,744.49 $ 20,933.86 Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 20 Copier Make/Model 48 - Month Lease 48 - Month Maint Contract Other Features Monthly Cost Annualized Cost 60 - Month Lease B&W Color COTG Admin Xerox AltaLink C8055 13,046 4,653 233.08$ B/W - $0.0039/pg. Color - $0.039/pg. 465.43 5,585.12 187.66$ Police 1 Xerox AltaLink C8055 5,894 5,718 233.08$ B/W - $0.0039/pg. Color - $0.039/pg. 479.07 5,748.82 187.66$ Police 2 Xerox Versalink B7035 3,544 - 109.31$ B/W - $0.0039/pg. 123.13 1,477.58 88.01$ Comm Dvlp Xerox AltaLink C8055 3,418 1,568 233.08$ B/W - $0.0039/pg. Color - $0.039/pg. 307.56 3,690.75 187.66$ Public Works Xerox Versalink B7035 1,249 - 109.31$ B/W - $0.0039/pg. 114.18 1,370.17 88.01$ Recreation Xerox AltaLink C8055 5,140 827 233.08$ B/W - $0.0039/pg. Color - $0.039/pg. 285.38 3,424.55 187.66$ Totals $ 1,774.75 $ 21,296.99 Average Volumes Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 21 Copier Make/Model 48 - Month Lease 48 - Month Maint Contract Other Features Monthly Cost Annualized Cost 60 - Month Lease B&W Color Average Volumes KKC Imaging Systems Admin Toshiba e-Studio 5506AC 13,046 4,653 211.66$ B/W - $0.0071/pg. Color - $0.051/pg. 541.59 6,499.08 174.93$ Police 1 Toshiba e-Studio 5505AC 5,894 5,718 171.92$ B/W - $0.0071/pg. Color - $0.051/pg. 505.39 6,064.62 142.08$ Police 2 Toshiba e-Studio 3008A 3,544 - 90.62$ B/W - $0.0091/pg. 122.87 1,474.44 74.89$ Comm Dvlp Toshiba e-Studio 5505AC 3,418 1,568 171.92$ B/W - $0.0071/pg. Color - $0.051/pg. 276.16 3,313.87 142.08$ Public Works Toshiba e-Studio 3008A 1,249 - 90.62$ B/W - $0.0091/pg. 101.99 1,223.83 74.89$ Recreation Toshiba e-Studio 5505AC 5,140 827 162.92$ B/W - $0.0071/pg. Color - $0.051/pg. 241.59 2,899.09 134.64$ Totals $ 1,789.58 $ 21,474.94 Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 22 Copier Make/Model 48 - Month Lease 48 - Month Maint Contract Other Features Monthly Cost Annualized Cost 60 - Month Lease B&W Color Average Volumes Konica Minolta Admin Konica Bizhub C558 13,046 4,653 237.30$ B/W - $0.004/pg. Color - $0.04/pg. 475.60 5,707.25 195.73$ Police 1 Konica Bizhub C558 5,894 5,718 237.30$ B/W - $0.004/pg. Color - $0.04/pg. 489.60 5,875.15 195.73$ Police 2 Konica Bizhub 308e 3,544 - 109.22$ B/W - $0.004/pg. 123.40 1,480.75 92.86$ Comm Dvlp Konica Bizhub C558 3,418 1,568 237.30$ B/W - $0.004/pg. Color - $0.04/pg. 313.69 3,764.30 195.73$ Public Works Konica Bizhub 308e 1,249 - 109.22$ B/W - $0.004/pg. 114.22 1,370.59 92.86$ Recreation Konica Bizhub C558 5,140 827 228.05$ B/W - $0.004/pg. Color - $0.04/pg. 281.69 3,380.28 187.87$ Totals $ 1,798.19 $ 21,578.33 Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 23 Copier Make/Model 48 - Month Lease 48 - Month Maint Contract Other Features Monthly Cost Annualized Cost 60 - Month Lease B&W Color Average Volumes IT Savvy Admin Toshiba e-Studio 5005AC 13,046 4,653 195.00$ B/W - $0.0051/pg. Color - $0.051/pg. 498.84 5,986.05 165.00$ Police 1 Toshiba e-Studio 5005AC 5,894 5,718 195.00$ B/W - $0.0051/pg. Color - $0.051/pg. 516.68 6,200.13 165.00$ Police 2 Toshiba e-Studio 3008A 3,544 - 135.00$ B/W - $0.0051/pg. 153.07 1,836.89 117.00$ Comm Dvlp Toshiba e-Studio 5005AC 3,418 1,568 195.00$ B/W - $0.0051/pg. Color - $0.051/pg. 292.40 3,508.80 165.00$ Public Works Toshiba e-Studio 3008A 1,249 - 135.00$ B/W - $0.0051/pg. 141.37 1,696.44 117.00$ Recreation Toshiba e-Studio 5005AC 5,140 827 195.00$ B/W - $0.0051/pg. Color - $0.051/pg. 263.39 3,160.69 165.00$ Totals $ 1,865.75 $ 22,389.00 Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 24 Monthly Annual Monthly Cost Annualized Cost Variance Variance Impact Networking 1,113.35$ 13,360.24$ -$ -$ Proven IT - Toshiba Option 1,195.16$ 14,341.87$ 81.80 981.63 Toshiba Business Solutions 1,198.52$ 14,382.21$ 85.16 1,021.98 CDS - Sharp Option 1,264.26$ 15,171.16$ 150.91 1,810.92 CDS - Konica Option 1,299.60$ 15,595.16$ 186.24 2,234.93 Proven IT - Xerox Option 1,341.84$ 16,102.03$ 228.48 2,741.79 Proven IT - Canon Option 1,345.36$ 16,144.27$ 232.00 2,784.03 RK Dixon $ 1,445.82 17,349.78$ 332.46 3,989.55 McGrath Office Equipment 1,460.07$ 17,520.78$ 346.71 4,160.54 Copy King 1,512.81$ 18,153.70$ 399.46 4,793.46 COTG 1,550.47$ 18,605.63$ 437.12 5,245.39 Konica Minolta 1,600.58$ 19,207.01$ 487.23 5,846.77 KKC Imaging Systems 1,633.43$ 19,601.14$ 520.08 6,240.90 IT Savvy 1,709.75$ 20,517.00$ 596.40 7,156.77 60 - Month Lease Term 25 Copier Make/Model 60 - Month Maint Contract Other Features Monthly Cost Annualized Cost B&W Color Average Volumes Impact Networking Admin Kyocera Taskalfa 5052ci 13,046 4,653 B/W - $0.005/pg. Color - $0.023/pg. 299.74 3,596.87 Police 1 Kyocera Taskalfa 5052ci 5,894 5,718 B/W - $0.005/pg. Color - $0.023/pg. 288.47 3,461.69 Police 2 Kyocera Taskalfa 3212i 3,544 - B/W - $0.005/pg. 91.88 1,102.56 Comm Dvlp Kyocera Taskalfa 5052ci 3,418 1,568 B/W - $0.005/pg. Color - $0.023/pg. 180.64 2,167.73 Public Works Kyocera Taskalfa 3212i 1,249 - B/W - $0.005/pg. 80.41 964.86 Recreation Kyocera Taskalfa 5052ci 5,140 827 B/W - $0.005/pg. Color - $0.023/pg. 172.21 2,066.53 Totals $ 1,113.35 $ 13,360.24 Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 26 Copier Make/Model 60 - Month Maint Contract Other Features Monthly Cost Annualized Cost B&W Color Average Volumes Proven IT Admin - Xerox Option Xerox c605 13,046 4,653 359.30 4,311.59 Admin -Canon Option Canon c550 13,046 4,653 352.43 4,229.15 Admin - Toshiba Option Toshiba 5005 13,046 4,653 316.87 3,802.43 Police 1 - Xerox Option Xerox c605 5,894 5,718 369.62 4,435.42 Police 1 -Canon Option Canon c550 5,894 5,718 362.75 4,352.98 Police 1 - Toshiba Option Toshiba 5005 5,894 5,718 327.19 3,926.26 Police 2 - Xerox Option Xerox 7030 3,544 - 78.34 940.14 Police 2 -Canon Option Canon 4535 3,544 - 93.84 1,126.14 Police 2 - Toshiba Option Toshiba 3008 3,544 - 89.86 1,078.38 Comm Dvlp - Xerox Option Xerox c605 3,418 1,568 239.89 2,878.67 Comm Dvlp -Canon Option Canon c550 3,418 1,568 233.02 2,796.23 Comm Dvlp - Toshiba Option Toshiba 5005 3,418 1,568 197.46 2,369.51 PW - Xerox Option Xerox 7030 1,249 - 71.57 858.89 PW - Canon Option Canon 4535 1,249 - 87.07 1,044.89 PW - Toshiba Option Toshiba 3008 1,249 - 83.09 997.13 Rec - Xerox Option Xerox c605 5,140 827 223.11 2,677.31 Rec - Canon Option Canon c550 5,140 827 216.24 2,594.87 Rec - Toshiba Option Toshiba 5005 5,140 827 180.68 2,168.15 Xerox Option Totals $ 1,341.84 $ 16,102.03 Canon Option Totals $ 1,345.36 $ 16,144.27 Toshiba Option Totals $ 1,195.16 $ 14,341.87 B/W - $0.00295/pg. Color - $0.0295/pg. B/W - $0.00295/pg. Color - $0.0295/pg. B/W - $0.00295/pg. B/W - $0.00295/pg. Color - $0.0295/pg. B/W - $0.00295/pg. B/W - $0.00295/pg. Color - $0.0295/pg. Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 27 Copier Make/Model 60 - Month Maint Contract Other Features Monthly Cost Annualized Cost B&W Color Average Volumes Toshiba Business Solutions Admin Toshiba eStudio 5506ACT 13,046 4,653 B/W - $0.0049/pg. Color - $0.027/pg. 343.27 4,119.20 Police 1 Toshiba eStudio 5506ACT 5,894 5,718 B/W - $0.0049/pg. Color - $0.027/pg. 336.98 4,043.72 Police 2 Toshiba eStudio 4508A 3,544 - B/W - $0.0049/pg. 76.99 923.83 Comm Dvlp Toshiba eStudio 5005AC 3,418 1,568 B/W - $0.0049/pg. Color - $0.027/pg. 199.73 2,396.81 Public Works Toshiba eStudio 3008A 1,249 - B/W - $0.0049/pg. 61.35 736.20 Recreation Toshiba eStudio 5005AC 5,140 827 B/W - $0.0049/pg. Color - $0.027/pg. 180.21 2,162.46 Totals $ 1,198.52 $ 14,382.21 Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 28 Copier Make/Model 60 - Month Maint Contract Other Features Monthly Cost Annualized Cost B&W Color Average Volumes CDS Office Technologies Admin - Konica Option Konica Bizhub C558 13,046 4,653 B/W - $0.005/pg. Color - $0.037/pg. 376.43 4,517.17 Admin - Sharp Option Sharp MX-5050V 13,046 4,653 B/W - $0.005/pg. Color - $0.033/pg. 362.30 4,347.59 Police 1 - Konica Option Konica Bizhub C558 5,894 5,718 B/W - $0.005/pg. Color - $0.037/pg. 380.08 4,560.91 Police 1 - Sharp Option Sharp MX-5050V 5,894 5,718 B/W - $0.005/pg. Color - $0.033/pg. 361.68 4,340.21 Police 2 - Konica Option Konica Bizhub 308e 3,544 - 78.62 943.44 Police 2 - Sharp Option Sharp MX-M3050 3,544 - 75.52 906.24 Comm Dvlp - Konica Option Konica Bizhub C558 3,418 1,568 B/W - $0.005/pg. Color - $0.037/pg. 214.15 2,569.75 Comm Dvlp - Sharp Option Sharp MX-5050V 3,418 1,568 B/W - $0.005/pg. Color - $0.033/pg. 212.35 2,548.25 Public Works - Konica Option Konica Bizhub 308e 1,249 - 67.15 805.74 Public Works - Sharp Option Sharp MX-M3050 1,249 - 64.05 768.54 Recreation - Konica Option Konica Bizhub C558 5,140 827 B/W - $0.005/pg. Color - $0.037/pg. 183.18 2,198.15 Recreation - Sharp Option Sharp MX-5050V 5,140 827 B/W - $0.005/pg. Color - $0.033/pg. 188.36 2,260.33 Konica Option - Totals $ 1,299.60 $ 15,595.16 Sharp Option - Totals $ 1,264.26 $ 15,171.16 B/W - $0.005/pg. B/W - $0.005/pg. Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 29 Copier Make/Model 60 - Month Maint Contract Other Features Monthly Cost Annualized Cost B&W Color Average Volumes RK Dixon Admin Xerox AltaLink C8055 13,046 4,653 B/W - $0.0056/pg. Color - $0.0363/pg. 415.27 4,983.26 Police 1 Xerox AltaLink C8055 5,894 5,718 B/W - $0.0056/pg. Color - $0.0363/pg. 413.88 4,966.56 Police 2 VersaLink B7030 3,544 - B/W - $0.0056/pg. 75.91 910.88 Comm Dvlp Xerox AltaLink C8055 3,418 1,568 B/W - $0.0056/pg. Color - $0.0363/pg. 249.37 2,992.43 Public Works VersaLink B7030 1,249 - B/W - $0.0056/pg. 63.05 756.65 Recreation Xerox AltaLink C8055 5,140 827 B/W - $0.0056/pg. Color - $0.0363/pg. 228.33 2,740.01 Totals $ 1,445.82 $ 17,349.78 Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 30 Copier Make/Model 60 - Month Maint Contract Other Features Monthly Cost Annualized Cost B&W Color Average Volumes McGrath Admin Savin MPC6004ex 13,046 4,653 B/W - $0.005/pg. Color - $0.04/pg. 420.21 5,042.52 Police 1 Savin MPC6004ex 5,894 5,718 B/W - $0.005/pg. Color - $0.04/pg. 427.05 5,124.60 Police 2 Savin MP3055 3,544 - B/W - $0.005/pg. 78.62 943.44 Comm Dvlp Savin MPC6004ex 3,418 1,568 B/W - $0.005/pg. Color - $0.04/pg. 248.67 2,984.04 Public Works Savin MP3055 1,249 - B/W - $0.005/pg. 67.15 805.74 Recreation Savin MPC6004ex 5,140 827 B/W - $0.005/pg. Color - $0.04/pg. 218.37 2,620.44 Totals $ 1,460.07 $ 17,520.78 Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 31 Copier Make/Model 60 - Month Maint Contract Other Features Monthly Cost Annualized Cost B&W Color Average Volumes Copy King Admin Kyocera CS-5052CI Color 13,046 4,653 B/W - $0.00432/pg. Color - $0.0432/pg. 414.36 4,972.30 Police 1 Xerox AltaLink C8055 5,894 5,718 B/W - $0.00432/pg. Color - $0.0432/pg. 429.47 5,153.64 Police 2 Kyocera CS-4002i 3,544 - B/W - $0.00432/pg. 112.24 1,346.88 Comm Dvlp Xerox AltaLink C8055 3,418 1,568 B/W - $0.00432/pg. Color - $0.0432/pg. 239.49 2,873.92 Public Works Kyocera CS-4002i 1,249 - B/W - $0.00432/pg. 102.33 1,227.91 Recreation Xerox AltaLink C8055 5,140 827 B/W - $0.00432/pg. Color - $0.0432/pg. 214.92 2,579.05 Totals $ 1,512.81 $ 18,153.70 Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 32 Copier Make/Model 60 - Month Maint Contract Other Features Monthly Cost Annualized Cost B&W Color COTG Admin Xerox AltaLink C8055 13,046 4,653 B/W - $0.0039/pg. Color - $0.039/pg. 420.01 5,040.08 Police 1 Xerox AltaLink C8055 5,894 5,718 B/W - $0.0039/pg. Color - $0.039/pg. 433.65 5,203.78 Police 2 Xerox Versalink B7035 3,544 - B/W - $0.0039/pg. 101.83 1,221.98 Comm Dvlp Xerox AltaLink C8055 3,418 1,568 B/W - $0.0039/pg. Color - $0.039/pg. 262.14 3,145.71 Public Works Xerox Versalink B7035 1,249 - B/W - $0.0039/pg. 92.88 1,114.57 Recreation Xerox AltaLink C8055 5,140 827 B/W - $0.0039/pg. Color - $0.039/pg. 239.96 2,879.51 Totals $ 1,550.47 $ 18,605.63 Average Volumes Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 33 Copier Make/Model 60 - Month Maint Contract Other Features Monthly Cost Annualized Cost B&W Color Average Volumes Konica Minolta Admin Konica Bizhub C558 13,046 4,653 B/W - $0.004/pg. Color - $0.04/pg. 434.03 5,208.41 Police 1 Konica Bizhub C558 5,894 5,718 B/W - $0.004/pg. Color - $0.04/pg. 448.03 5,376.31 Police 2 Konica Bizhub 308e 3,544 - B/W - $0.004/pg. 107.04 1,284.43 Comm Dvlp Konica Bizhub C558 3,418 1,568 B/W - $0.004/pg. Color - $0.04/pg. 272.12 3,265.46 Public Works Konica Bizhub 308e 1,249 - B/W - $0.004/pg. 97.86 1,174.27 Recreation Konica Bizhub C558 5,140 827 B/W - $0.004/pg. Color - $0.04/pg. 241.51 2,898.12 Totals $ 1,600.58 $ 19,207.01 Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 34 Copier Make/Model 60 - Month Maint Contract Other Features Monthly Cost Annualized Cost B&W Color Average Volumes KKC Imaging Systems Admin Toshiba e-Studio 5506AC 13,046 4,653 B/W - $0.0071/pg. Color - $0.051/pg. 504.86 6,058.32 Police 1 Toshiba e-Studio 5505AC 5,894 5,718 B/W - $0.0071/pg. Color - $0.051/pg. 475.55 5,706.54 Police 2 Toshiba e-Studio 3008A 3,544 - B/W - $0.0091/pg. 107.14 1,285.68 Comm Dvlp Toshiba e-Studio 5505AC 3,418 1,568 B/W - $0.0071/pg. Color - $0.051/pg. 246.32 2,955.79 Public Works Toshiba e-Studio 3008A 1,249 - B/W - $0.0091/pg. 86.26 1,035.07 Recreation Toshiba e-Studio 5505AC 5,140 827 B/W - $0.0071/pg. Color - $0.051/pg. 213.31 2,559.73 Totals $ 1,633.43 $ 19,601.14 Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 35 Copier Make/Model 60 - Month Maint Contract Other Features Monthly Cost Annualized Cost B&W Color Average Volumes IT Savvy Admin Toshiba e-Studio 5005AC 13,046 4,653 B/W - $0.0051/pg. Color - $0.051/pg. 468.84 5,626.05 Police 1 Toshiba e-Studio 5005AC 5,894 5,718 B/W - $0.0051/pg. Color - $0.051/pg. 486.68 5,840.13 Police 2 Toshiba e-Studio 3008A 3,544 - B/W - $0.0051/pg. 135.07 1,620.89 Comm Dvlp Toshiba e-Studio 5005AC 3,418 1,568 B/W - $0.0051/pg. Color - $0.051/pg. 262.40 3,148.80 Public Works Toshiba e-Studio 3008A 1,249 - B/W - $0.0051/pg. 123.37 1,480.44 Recreation Toshiba e-Studio 5005AC 5,140 827 B/W - $0.0051/pg. Color - $0.051/pg. 233.39 2,800.69 Totals $ 1,709.75 $ 20,517.00 Stapler, hole punch and fax included in lease price for those printers specified in the RFP. 36 UNITED CITY OF YORKVILLE REQUESTS F OR PROPOSALS F OR COPIER EQUIPMENT & RELATED SERVICES EST. Public Notice Posted: Proposals Due: July -August 2018 800 Game Farm Road Yorkville, IL 60560 July 27, 2018 August 17, 2018 at 4:30PM Page 1 of8 Copier Equipment Request for Proposal The United City of Yorkville ("City") is requesting proposals for the fulfillment of six (6) multifunction copiers to be used at City offices. Please fill out all applicable sections of this proposal. There is no expressed or implied obligation for the United City of Yorkville to reimburse responding firms for any expenses incurred in preparing proposals in response to this request. To be considered, please submit your proposal no later than 4:30p.m. on Friday, August 17,2018. Proposals may be submitted via e-mail to Rob Fredrickson, Finance Director, at rfredrickson@ yorkville.il.us or mailed in a sealed envelope to the following address: United City of Yorkville Attn: Rob Fredrickson -Finance Director 800 Game Farm Road Yorkville, Illinois 60560 Questions on the proposal can be submitted to the e-mail address listed above. Any response will be submitted to all firms, who the City has knowledge of, who may be submitting a proposal. Introduction The City is looking to replace its fleet of multifunction copiers with new equipment as our current lease is ending October 31, 2018. We are looking for proposals from established businesses experienced with the lease, maintenance, supply and support of multifunction copiers. All of the proposed copiers are to be leased with the option to purchase at the end of term at fair-market value. In addition to the lease of the equipment, we are seeking a maintenance and supply contract that will run concurrent with the lease agreement. One vendor will be selected to service and supply all of the copiers. All costs are to be laid out in this proposal and are to be fixed for the term of the lease and maintenance contract. The City retains the right to reject any or all submissions. It is anticipated that final approval of the selected proposal will be given by our City Council at the Tuesday, September 25, 2018 City Council meeting. Submission Vendor is to submit to the City a proposal for the lease of six ( 6) new copiers with an accompanying maintenance contract. The guidelines for the lease and maintenance contract are outlined below. All proposals must include an option for a 36, 48 or 60 month lease term that begins on November 1, 2018. All pricing should be broken down per-copier, with the costs for optional features defined. The vendor shall specify if they are unable to meet or exceed any criteria laid out in the following sections. Furthermore, a Cost Summary Worksheet (Appendix A; page 7 of RFP) must be completed and submitted for each copier proposed in response to this RFP. A. Vendor Information 1. Please provide us with some information about your company. Particularly let us know the length of time your company has been in business, an approximate number of businesses you serve and an approximate number of businesses you serve with similar needs to ours. Page 2 of8 2. Please provide us with at least 3 references of other companies you have serviced in our area. B. General Te~hnical Specifications I. General Eguipment Reguirements Unless specified in Section F of this document, all copiers are to have the following minimum technical specifications. a) All copiers are to be newly manufactured with no used or refurbished parts. b) Copiers must be rated at a printing speed of 50 black and white pages per minute for the Administration, Police I, Community Development and Park & Recreation copiers. Copiers must be rated at a printing speed of30 black and white pages per minute for the Police 2 and Public Works copiers. c) All copiers must have the capability to scan documents; .pdf and .tif formats, color (if color capable) and black and white, at least 300dpi, and single and duplex capabilities are required. i) The vendor will specify if there is a cost to add scanning capability to the copier. ii) The vendor will specify if there is a cost-per-scan associated with the scanning function. d) All copiers must have the capability to be network printable via an internal ethemet print server. i) The vendor will specify ifthere is a cost to add printing capability to the copier. e) All copiers must be capable of printing double-sided documents. f) All copiers must have a bypass tray for the purpose of printing on specialized paper, including envelopes. The bypass tray should have a minimum capacity of 50 sheets of standard 8 \12 x II copy paper. g) All copiers must have an automated document feeder with a minimum capacity of 50 sheets of standard 8\12 x II copy paper. h) All copiers must be capable of printing on 8\12 x II, 8\12 x I4 and II x I7 paper. Paper sizes can be supported through the use of an adjustable tray. i) All copiers must have these minimum paper tray capacities: i) 8\12 x 11-I,OOO sheets ii) 8\12 x I4-500 sheets iii) II x I7-500 sheets j) All copiers must be functional as "walk-up" copiers. k) All copiers must be capable of sorting/collating. 1) Ideally the control panels for all copier models should be the same or have the same "look and feel" between models. 2. Networking Reguirements a) All networked copiers are to be installed as multi-function printers on a Windows network. All printers must be able to be installed as a network shareable printer on a Windows 20I6 Server and allow printing from Windows IO PC's and laptops. b) Ideally, all models of printers will have a unified print driver or print drivers that have a consistent "look and feel" between them. c) All copiers must be able to scan documents in color (if color capable) or black and white, .PDF or .TIF format, single or duplexed documents, to an SMB share on a Windows 20I6 server. The vendor shall specify the technical requirements for this capability. Page 3 of8 C. Supplies and Service In addition to the proposal of the lease of equipment, the vendor should also provide a breakdown of costs for services, maintenance, supplies not covered by the maintenance agreement, delivery and network configuration. 1. Maintenance and Installation a) Vendor shall specify the warranty period of the provided equipment. b) The warranty period shall begin when the equipment is installed and accepted by the City. c) Any necessary repair or replacement during the warranty period shall be performed at no cost to the City. d) The vendor shall provide a toll-free number for placing service calls. Upon placing a service call, the vendor shall respond to the City within two business (2) hours and, if necessary, a service technician shall arrive at the City offices within four business (4) hours to begin work. Business hours for the City are defined as 8:00 a.m. through 4:30 p.m., Monday through Friday excluding holidays. e) The City requests that all copiers have the ability to be programmed and maintained over the internet. This includes the ability to program mailboxes and other functions online; place service calls and order supplies via the internet; and auto-send maintenance calls. f) Any defect in equipment will be remedied within forty-eight (48) hours ofthe placement of the initial service call. g) If a defect cannot be remedied by the vendor within forty-eight ( 48) hours the vendor will provide the City with a comparable loaner copier, at no charge. h) The vendor will guarantee the availability of replacement equipment and parts for the duration of the maintenance agreement. i) The vendor will specify any and all installation or delivery fees for the equipment. j) Vendor shall specify if any necessary hard-wiring will need to be performed prior to installation. Hard wiring for data and power will be performed by the City prior to installation by the vendor. k) If vendor feels they offer service above and beyond what is specified in this section (e.g. fleet management software, automated services, etc.), please specify. 2. T ra inin g a) Vendor will provide training of City staff at the time of installation at no cost to the City. b) Vendor will provide additional training at no cost to the City, within reason, due to significant re-staffing or alteration of equipment. D. Pricing and Te rms I. Lease of Equ ipment a) Vendors shall provide three different pricing options for a 36-month, 48-month and 60-month lease on all equipment. The City will decide which option it will pursue after receiving and reviewing all proposals. b) Pricing will be locked-in for the length of the lease and maintenance agreement. c) At the end ofterm, the City shall be provided with an option to purchase any or all equipment at a fair market value. d) At the end of term, the City shall be provided with an option to extend the lease and maintenance agreement on a month-by-month basis. The pricing during this extension period shall be the same as the original agreement pricing. e) Vendor shall specify their terms for the upgrade or downgrade of equipment to accommodate for a change of usage during the lease period. Page 4 of8 2. Maintenance Agreement Pricing a) Concurrent with the length of the lease, the vendor shall provide a maintenance agreement on all equipment. b) Maintenance agreement pricing shall include all maintenance, repairs, parts and consumable supplies (excluding paper). If any consumable supplies are not included in the maintenance agreement, vendor shall specify what is excluded and will provide a cost estimate for the excluded supplies. c) Shipping costs for any consumable supplies covered by the maintenance agreement shall be included in the maintenance agreement. d) Pricing for the maintenance agreement will be a cost-per-copy (including scanned documents, if applicable) charge with no minimums or overages. e) It is assumed that there will be a pricing difference between color and black and white copies. Any copier provided with the ability to print in color must be able to track the number of color copies separately from black and white copies and thus charges will be generated accordingly. a) Vendor will outline their standard billing procedures. Particularly billing intervals, forms of accepted payment, late fees and grace periods. b) Vendor will outline how the number of copies performed will be obtained by the vendor for the purposes of billing. c) Due to the structure of City government, checks for invoices may only be issued at specific times throughout the month and only after invoices are approved to be paid by City Council. Vendor must be willing to accommodate delays in payment due to this by either an extended grace period or waiving of late fees. E. Timeline Please provide a timeline for the implementation of the new equipment. This timeline should include the installation of new equipment and the training of City staff. F. Specific Technical Specifications Listed on the following page is a summary of requested specifications for copiers that will deviate from the general specifications listed in Section B above. This chart includes finishing functions, minimum tray capacity requirements and other capabilities. Also included on this list is our current average monthly volume of black & white and color copies for each respective copier. Page 5 of8 For each of these additional functions, please specify the additional cost of adding the feature to the copier or, if necessary, changing to another model of copier. Admin X X X X 2,500 13,046 4,653 Police 1 X X X X 2,500 5,894 5,718 Police 2 X 1,000 3,544 n/a CommDvlp X X X X 2,500 3,418 1,568 Public Works X 1,000 1,249 n/a Totals 32,291 12,766 Page 6 of8 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www. yorkville.il. us Appendix A Copier Equipment Request for Proposal Cost Summary Worksheet One form to be completed per make/model proposed by vendor, and returned with RFP. X X X Police 1 X X X X 2,500 5,894 5,718 Police 2 X 1,000 3,544 n!a Comm Dv lp X X X X 2,500 3,418 1,568 Public Works X 1,000 1,249 nla Recreation X X X 2,500 5,140 827 Toshiba Equipment Lease Price Maintenance Contract Price (please list as price/month) (please list as price/month) 36-month lease 48-month lease 60-month lease 36-month lease 48 -month lease 60-month lease $1114.20 $845.32 $723.30 Cost for features as outlined on Page 5 ofRFP, or supplies (excluding paper) not covered under maintenance contract: 36-month lease 48 -month lease 60-month lease Inc luded in Feature or Supplies Indicate price rating (i e Indicate price rating (i e Indicate price rating {i e price above? per month, per copy , etc) per month, per copy, etc.) per month , per copy, et c.) (Y orN) All Toshiba machines include .00295 Mono .00295 Mono .00295 Mono N all parts , labor and .0295 Color .0295 Color .0295 Color N consumables; excludes paper ana stapl.es . Page 7 of8 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www. yorkville. il. us Appendix A Copier Equipment Request for Proposal Cost Summary Worksheet On e form to be completed per make/model proposed by vendor, and return ed with RFP. X X X Police I X X X X 2,500 5,894 5,718 Police 2 X 1,000 3,544 nla Comm Dvlp X X X X 2,500 3,418 1,568 Public Works X 1,000 1,249 n/a Recreation X X X 2,500 5,140 827 Canon Eq uipment Lease Price Maintenance Contract Price (pl eas e li st as price/mo ntj1) (please list as price/month) 36-month lease 48-month lease 60-month lease 36-month lease 48 -month lease 60-month lease $1345.54 $1045 $873.50 Cost for features as outlined on Page 5 of RFP, or supplies (excluding paper) not covered under maintenance contract: 36-month lease 48-month lease 60-month lease Included in Feature or Supplies lndicate price rating (i e Indicate price rating (i e lndicate price rating (i e price above? per month, per copy, etc ) per month, per copy, etc) per month, per copy, etc) (Y or N) All Canon machines include all .00295 Mono .00295 Mono .00295 Mono N parts, labor and consumables; .0295 Color .0295 Color .0295 Color N excludes paper and staples . Page 7 of8 United City ofYorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www. yorkville.il. us Appendix A Copier Equipment Request for Proposal Cost Summary Worksheet One form to be completed per make/model proposed by vendor, and returned with RFP. X X X X Police 1 X X X X 2,500 5,718 Police2 X 1,000 3,544 n/a Comm Dvlp X X X X 2,500 3,418 1,568 Public Works X 1,000 1,249 n/a Recreation X X X 2,500 5,140 827 Xerox Equipment Lease Price Maintenance Contract Price (please list as price/month) (please list as price/month) 36-month lease 48-month lease 60-month lease 36-month lease 48-month lease 60-month lease $1339.60 $1039.56 $869.62 Cost for features as outlined on Page 5 ofRFP, or supplies (excluding paper) not covered under maintenance contract: 36 -month lease 48-month lease 60-month lease Included in Feature or Supplies Indicate price rating (i e lndicale price rating (i e Indicate price rating (i e price above? per month, per copy, etc) per month, per copy, etc,) por month, per copy, etc ) (Y orN) All Xerox machines include all .00295 Mono .00295 Mono .00295 Mono N parts, labor and consumables; .0295 Color .0295 Color .0295 Color N excludes paper and staples . Page 7 of8 Li st make a.nd model of proposed equipment: Page 8 of8 United City of Yorkville Copier Fleet Solution August 15, 2018 Prepared by: Tina Chazinski TRANSFORMING WORKPLACE PRODUCTIVITY Prepared by Tina Chazinski Table of Contents Corporate Experience ........................................................................................................................................................ 2 Key Contacts ....................................................................................................................................................................... 2 COMMUNITY PARTNERSHIPS ............................................................................................................................................. 3 REQUIRED REFERENCES ..................................................................................................................................................... 4 LOCAL PRESENCE ................................................................................................................................................................ 5 NATIONAL FOOTPRINT ....................................................................................................................................................... 6 THE PROVEN DIFFERENCE .................................................................................................................................................. 7 PROS ELITE DEALERSHIP ..................................................................................................................................................... 8 Proven’s Investment in PROs Elite 100 Certification means that: ................................................................................. 8 Pros Named Proven IT’s Dave Schaeflein as Service Executive of the Year in 2016 ...................................................... 8 AWARDS & ACCOMPLISHMENTS ....................................................................................................................................... 9 MAINTENANCE ................................................................................................................................................................. 10 THE PROVEN DIFFERENCE ................................................................................................................................................ 10 TRANSFORMING WORKPLACE PRODUCTIVITY Prepared by Tina Chazinski Corporate Experience Proven IT is a business technology consultant firm, locally owned and operated in Tinley Park, IL. Proven has 9 Chicagoland locations, services over 2000 clients primarily focused in the Chicagoland market, and even services some equipment across North America. Proven was founded in 2003 by John Cosich, his family, and co-founder/Vice President Jeff Johnson. Proven has a typical copier and printer company background. As Proven grew, businesses have become more mindful of their paper and printing expenses. As a result, Proven’s vision shifted towards the future and now provides clients with a direction towards a paperless workplace. Beyond office equipment, Proven offers their expertise in three critical areas that challenge every businesses bottom lines: Print Strategy, Workflow Efficiency, and Maximizing Technology’s Return on Investment. Proven’s Sales and Service Strategy and Vision focuses on customer-oriented practices as evidenced by their commitment to continuously exceed industry benchmarks. Key Contacts John Cosich CEO, Founder Brett Cosich COO Co-Founder Jeff Johnson President of Sales Co-Founder Eric Kennedy VP of Sales Tory Cosich Co-Founder Johnny Cosich Co-Founder Tina Chazinski Senior Account Manager Proven IT (708) 614-1770 Cell kchazinski@provenIT.com TRANSFORMING WORKPLACE PRODUCTIVITY Prepared by Tina Chazinski COMMUNITY PARTNERSHIPS TRANSFORMING WORKPLACE PRODUCTIVITY Prepared by Tina Chazinski REQUIRED REFERENCES Dist 41 Lake Villa 131 McKinley Ave Lake Villa, 60046 Alex Barbour Jonathan Chase 847-245-8002 Dist 128 Vernon Hills 50 Lakeview Parkway Vernon Hills Chris Hahn 847-247-4530 CASE 22w600 Butterfield Glen Ellyn, 60137 Jerry Brendal 630-942-5600 PROs ELITE 100 3437 Juneberry Dr Wesley Chapel, FL 33543 Steve Rolla President, Founder 410.446.3032 | steve.rolla@proselitegroup.com Chicago Bears Halas Hall 1920 Football Drive Lake Forest, IL 60045 Dave Eck Director of Corporate Sponsorship Chicago White Sox 333 W 35th St Chicago, IL 60616 George McDoniel Sr. Director of Corporate Partnerships 312.674.5394 | gmcdoniel@chisox.com University of Chicago 5225 S. Cottage Grove Chicago, IL 60615 Joe Hirjak Assistant Director of IT Services 773.702.5463 | jhirjak@uchicago.edu 658 Devices | Canon, Toshiba, HP, Kyocera TRANSFORMING WORKPLACE PRODUCTIVITY Prepared by Tina Chazinski LOCAL PRESENCE TRANSFORMING WORKPLACE PRODUCTIVITY Prepared by Tina Chazinski NATIONAL FOOTPRINT We partner with the top technology companies in the world to bring you the technology, support and reliability your business needs. Our partnership with Pros Elite guarantees satisfaction and high level of service response. The certification through Pros Elite, a consulting firm with over 250 clients, tracks, measures and ensures the same great service nationally using their PIVOT guidelines and rigorous operations inspections. We are one of 100 Pros Elite certified dealers in the United States and Canada. Rest assured that we have your organization’s initiatives as a top priority. We are no further than 4 hours away. TRANSFORMING WORKPLACE PRODUCTIVITY Prepared by Tina Chazinski THE PROVEN DIFFERENCE Proven is Locally Owned and Privately Held – We Are Accountable to our Customers and not to Shareholders. Our reputation is everything. We have built it client by client and you can rest easy, that if we promise it, it will be done. Proven is the only company in the State of Illinois to achieve the Award of Pros Elite 100 for quality of services in the industry. This certification is a commitment to practicing customer-oriented sales and service practices. Proven is in the best geographic proximity to deliver expedited Service, Supplies and Support. You will have access to all of our Technical resources and IT specialists to maintain and support both the print devices With Service separate from the equipment lease, Proven will be forced to earn your business every year. The end result is less risk for you and the highest level of accountability from a vendor. We insist on this practice. Flexible, Customer Oriented Service Payment Programs. Regular consistent monthly billing works for one company, pay as you go works for another. Our expert consultants will work with you to make it as convenient as possible for your organization to handle billing. Underage charges will be credited towards your next cycle or upgrade. The Tech assigned to you will have Hot 100 parts inventory tailored for equipment on site, leading to quicker resolution when issues arise. Anyone can guarantee response time, but if it requires a second visit a day or two later, the efficiencies are lost. Proven will provide loaner devices if machines will be down for longer than a day. Proven provides Computerized Surge Protectors with digital displays that monitor voltage and clear and reset if power surges. They will shut down machine if power is jeopardized. This is a significant expense that we absorb, but it is a best practice to guarantee clean power conditions for optimal performance of the equipment. Proven IT will provide a 90 day window to upgrade or downgrade equipment based on needs after initial installation. Proven will provide an unlimited amount of personalized training throughout the duration of the contract. TRANSFORMING WORKPLACE PRODUCTIVITY Prepared by Tina Chazinski PROS ELITE DEALERSHIP Proven IT is the only 3rd Party Certified Office Product Dealership in the Chicago Market. This certification recognizes Proven IT as one of the 100 best Office Product Servicing Dealers in the United States. Proven IT has successfully completed training in Pros Elite Practices and continuously demonstrates the ability to achieve PROs ELITE Service metrics through a continuous monthly audit process. Proven’s Investment in PROs Elite 100 Certification means that: Uptime in excess of 95% that results from the dedication to technician training and Servicing techniques audited against over 100 critical benchmarks by PROs Elite. Proven’s Investment in spare parts availability ensures that the right parts are on hand for 92% of service calls PROs will serve as a Third Party Customer Advocate to resolve any dispute between you and Proven Proven IT will have access to continuous improvement practices of the best 100 Office Products Dealers in the United States A Certified Expert in Managed Print Services to insure your company’s entire digital output is managed to perfection Dedication to Customer-Oriented Practices Ensure Customer Satisfaction Throughout Relationship o Technicians are incentivized to increase uptime with preventative maintenance rather than being compensated on a “per call” basis. Compensation is based on the number of pages printed between calls. o Technicians will perform preventative maintenance within 15% of the interval threshold throughout the entire agreement/lease. This means we will not prioritize our profitability over your satisfaction. Proven is Partnered with a list of 100 Dealers in the Top Marketplaces in North America. If you have an office located beyond the local presence of Proven, you can be sure that the best in the marketplace will be there to serve you. Pros Named Proven IT’s Dave Schaeflein as Service Executive of the Year in 2016 TRANSFORMING WORKPLACE PRODUCTIVITY Prepared by Tina Chazinski AWARDS & ACCOMPLISHMENTS Crain’s Chicago Business Fast Fifty Four Years Straight: o 2014 FAST FIFTY #41-Proven IT o 2015 FAST FIFTY #32-Proven IT o 2016 FAST FIFTY #37-Proven IT o 2017 FAST FIFTY #TBA-Proven IT PROs Elite 100 Dealership 2016 Annual Awards for Business Excellence – The Daily Ledger o Best Medium Sized Company 2015 INC 5000 National Business Ranking #2692 2016 INC 5000 National Business Ranking #2754 2015 Chicago Tribune TOP WORK PLACES (Medium Size Company) 2016 Chicago Tribune TOP WORK PLACES (Medium Size Company) Best Places to Work in IL 2016 and 2017 (Medium Size Company) Best in Biz 2015 Awards o Friendliest Customer Service (Medium Size Company) - Silver o Best Place to Work (Medium Size Company) – Silver o Best in Biz (Medium Size Company) - Bronze TRANSFORMING WORKPLACE PRODUCTIVITY Prepared by Tina Chazinski MAINTENANCE Includes all genuine parts, labor, supplies, toner, travel and service (excludes paper & staples) Lemon Clause: Proven will replace the copier should we deem it a lemon after inspection from manufacturer THE PROVEN DIFFERENCE Customer-Oriented Pro-Active Service Platform with routine maintenance calls to ensure devices are running well and running updated software Dedicated Service Technician & Customer Service Representative Guaranteed 4 Hour Response Time: If Proven does not respond within 4 hours, the down device will be credited for one month of service Account Manager: TINA CHAZINSKI Quarterly Account Reviews: Monitor Contracts, Usage, Utilization Comparison, Service Calls, etc. o Customized Business Reviews to meet your specific needs FMAudit provides real time monitoring to provide up to the minute analytics of device health along with toner supply triggered delivery 60 locally dedicated IT support staff IMPLEMENTATION PROCESS Once order is placed delivery will occur upon negotiation with customer Delivery, Install, and Networking will be completed by full time Proven Employees Unlimited training and support within 24 hours of delivery or agreed upon time per customer request TRANSFORMING WORKPLACE PRODUCTIVITY Prepared by Tina Chazinski EVERYTHING YOU NEED TO assess, analyze, propose, monitor and market your managed print services strategy. United City of Yorkville Copier Equipment & Related Services Proposal OPTION 2- Sharp The contents of this proposal are created and intended for the use of the United City of Yorkville. Attn: Rob Fredrickson – Finance Director By: Morgan McDonnell Date: August 17, 2018 www.cdsot.com Morgan McDonnell CDS Office Technologies Branch Manager 1271 Hamilton Pkwy 630-625-4520 Itasca, IL 60143 mmcdonnell@cdsot.com August 17, 2018 Rob Fredrickson Finance Director United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Rob, Thanks for your consideration of the following proposal from CDS Office Technologies in response to the United City of Yorkville’s request for Copier Equipment & Related Services. CDS proposes two Multifunction options: One for Konica Minolta and one for Sharp for all of the device categories. As configured, these machines meet or exceed all requested specifications. CDS agrees to provide fully qualified, factory trained service technicians to maintain the equipment at performance levels. CDS will guarantee the performance of the equipment over the entire lease term. If any model does not meet the United City of Yorkville’s reasonable expectations over the life of the lease agreement, CDS will swap the problem machine or accessory with a like or better model. This proposal includes  Specification Sheets for each proposed device.  Summary of Proposed Monthly Equipment Cost  Summary of Service/Support Monthly Cost Thanks again for your time and consideration of this proposal. Respectfully Submitted by, Morgan McDonnell CDS Office Technologies 1271 Hamilton Parkway Itasca, IL 60143 About CDS Office Technologies COMPANY HISTORY CDS is a computer-network services company. For the past 46 years, we have been developing and implementing communications solutions for office environments in Illinois and Missouri. Our Print/Copy/Scan/Fax solutions are designed to easily and securely copy, send, retrieve, and store information. We have developed strong partner relationships with Tier 1 manufacturers including: CDS Office Technologies Mission Statement CDS Office Technologies is committed to total customer satisfaction. We deliver best-of-breed technology solutions designed to assist our clients in building, expanding, and optimizing their communications infrastructure. Our goal is to provide the highest quality solutions at the most effective cost. A. _Vendor Information CDS Office Technologies has been developing solutions for office environments in Illinois and Missouri for over 46 years. We know that every business is different and we strive to meet your individual needs with our expertise in business solutions. At CDS we listen to your needs and help you come up with a plan to connect you with the right technology to fit your organization. In today’s ever changing world, you need a trustworthy partner like CDS who understands that as technology changes, so does the opportunity for you to improve your office infrastructure, enhance workflow and increase productivity. CDS is committed to total customer satisfaction. We deliver best-of-breed technology solutions designed to assist our clients in building, expanding and optimizing their office environment. We offer a wide variety of copier/printer solutions. From black and white to full color, we have a multifunction device to fit your needs and your budget. We partnered with Konica Minolta, Sharp, HP, Lexmark and Brother to ensure we can provide your business with the latest in digital multifunction copiers, printers, fax and scanning equipment. CDS has remained in good financial standing since our beginning in 1971. We have grown to 8 locations with over 120 employees achieving revenue in excess of $28,000,000 the past few years. Some of our local Government clients include but not limited to: Village of Palatine (5) Sharp MFP Bartlett Park District (7) Konica Minolta MFP, (3) Lexmark The Municipalities of Aurora, Naperville, Sandwich, Plano, Somonauk and Sugar Grove with a variety of Toughbooks and other IT Equipment. Main CDS Contact: Morgan McDonnell Branch Manager mmcdonnell@cdsot.com Cell: 630-880-5615 Direct: 630-625-4520 CDS Office Technologies 1271 Hamilton Parkway Itasca, IL 60143 B._ General Technical Specifications 1._General Equipment Requirement Our recommendations meet or exceed the general equipment requirements listed. The configurations and individual model specifications are listed later in this proposal. 2._Networking Requirements Our recommendations meet or exceed the networking requirements listed. The individual model specifications are listed later in this proposal. C._ Supplies and Service 1._Maintnenance and Installation A. CDS will guarantee the performance of the equipment over the entire lease term. If any model does not meet the United City of Yorkville’s reasonable expectations over the life of the lease agreement, CDS will swap the problem machine or accessory with a like or better model. B. The CDS guarantee above starts the first day of installation. C. Our Maintenance Agreement includes all parts, labor, service calls, supplies- toner, developer, drums except staples and paper. D. Service calls may be placed via phone, email or fax. After a call is place a technician will call the City in less than the required 2 hours and either fix the problem or let you know when they will be on site within 4 hours. E. All MFPs can be programmed from a desktop remotely or onsite. Supplies and service may be ordered via phone, email or fax. F. Problems will be remedied within the 48 hours requested. G. If a loaned is needed it will be furnished at no extra cost to the City. H. CDS will service and supply the MFPs for the duration of the lease. I. Delivery, installation and networking is included in the lease pricing. J. Power requirements will be listed in this proposal. K. CDS will also install FM Audit to remotely monitor supply levels and auto ship toner when levels reach 25% remaining. We will also utilize FM Audit for auto meter readings. D._ Pricing and Terms 1._Lease of Equipment a. This proposal includes FMV lease pricing for 36, 48 and 60-month terms. b. Pricing is locked in for the term. c. The City may purchase the equipment at the end of the term for its FMV-fair market value. d. The City may also decide to continue the agreement on a month to month basis. e. Any upgrade or downgrade during lease will fall under the standard industry FMV lease terms. As a Municipality, the City will be covered under the non- appropriations clause during the lease term. 2_Maintenance Agreement Pricing a. CDS will service and supply the equipment for the term of the lease. b. Maintenance pricing includes all maintenance, repairs, parts and consumables supplies excluding paper. c. Shipping costs included. d. Pricing will be based on actual prints made. There is no charge for scans. e. Color and Black/white prints have separate meters and billed as such. 3_Billing a. Billing can be set up for monthly or quarterly for the Lease and Maintenance Agreement. Payments are due the same time each month or quarter. b. CDS Office Technologies will implement FM Audit to track the meters of the (6) MFPs. We will utilize the monthly meters for billing based on the prints made. c. There is typically a 10-day grace period. If the City requests a longer grace period we can discuss. E. _Timeline The timeline is a recommendation and will be discussed and agreed upon by the City and CDS. Our recommended timeline is: September 25: City Council approval. September 28: Lease and Maintenance Documents signed. October 1-5 week: CDS orders new equipment and accessories. October 22 – 26: Install new systems. Intro training set up. October 29-31: Training sessions. November 1: Lease start Included Throughout Lease Term: Training as needed Installation Inclusions CDS Office Technologies will provide Setup, Delivery, Installation, and Training, including:  Print drivers for workstations  Scanning destinations for each MFP  Free On-site training as needed for the life of the original lease  Access to CDS’ MFP Help Desk  The service and supply agreement includes Email Reporting of monthly meter reads and toner levels o We will automatically ship toner before it runs out o We will automatically collect monthly meter reads E. _Specific Technical Specifications This is the summary of requested specifications for copiers per department. Hole 8 1/2" x 11" AMV AMV Copier ID Speed Color Punch Staple Fax Capacity Black/White Color Administration 50 ppm Yes X X X 2,500 13,046 4,653 Police 1 50 ppm Yes X X X 2,500 5,894 5,718 Police 2 30 ppm No X 1,000 3,544 n/a Community Dev. 50 ppm Yes X X X 2,500 3,418 1,568 Public Works 30 ppm No X 1,000 1,249 n/a Recreation 50 ppm Yes X X 2,500 5,140 827 Totals 32,291 12,766 Option 1: Sharp Solution The chart below includes Sharp models meeting the minimum requested specifications per department. Proposed Hole 8 1/2 x 11 Copier ID Sharp Speed Color Punch Staple Fax Capacity Administration MX-5050V 50 ppm Yes X X X 2,500 Police 1 MX-5050V 50 ppm Yes X X X 2,500 Police 2 MX-M3050 30 ppm No X 1,000 Community Dev. MX-5050V 50 ppm Yes X X X 2,500 Public Works MX-M3050 30 ppm No X 1,000 Recreation MX-5050V 50 ppm Yes X X 2,500 Power Requirements – Sharp model: Power Required: MX-5050V: 120 V, 60hz, 20 Amps, Dedicated Line MX-M3050: 120 V, 60HZ, 15 Amps, Dedicated Line Copier Equipment Request for Proposal - Cost Summary Worksheet One form to be completed per make/model proposed by vendor, and returned with RFP Hole 8 1/2" x 11" AMV AMV Copier ID Model Color Punch Staple Fax Capacity* Black/White Color Administration Sharp MX-5050V Yes X X X 3,000 13,046 4,653 Police 1 Sharp MX-5050V Yes X X X 3,000 5,894 5,718 Police 2 Sharp MX-M3050 No X 1,000 3,544 n/a Community Dev. Sharp MX-5050V Yes X X X 3,000 3,418 1,568 Public Works Sharp MX-M3050 No X 1,000 1,249 n/a Recreation Sharp MX-5050V Yes X X 3,000 5,140 827 Totals 32,291 12,766 *The Sharp MX-5050V have 3,000 sheet letter capacity with the MX-LC17N. Equipment Lease Price Maintenance Contract Price* (list as price/month) (list as price/month) Per Model Unit Pricing 36-month lease 48-month lease 60-month lease 36-month lease 48-month lease 60-month lease MX-5050V each $174.70 / mo. $140.50 / mo. $116.25 / mo. $582.74 / mo. $582.74 / mo. $592.74 / mo. MX-M3050 each $ 86.00 / mo. $ 69.25 / mo. $ 57.80/ mo. Included Included Included *Maintenance can be billed per print for actual usage monthly. Black/white billed at $0.005 per print and color billed at $0.033 per print. The maintenance pricing above is based on the AMV for both Black/White and Color. So actual monthly maintenance billing may be lower than the pricing listed above. 36-month lease 48-month lease 60-month lease Included in Feature or Supplies Indicate price rating Indicate price rating Indicate price rating price above? (Y or N) MX-FX15 Fax Kit $12.20 each $9.81 each $8.15 each N MX-FN27N Inner Finisher* $19.52 each $15.70 each $13.04 each N MX-PN14B Hole Punch Kit $ 9.11 each $ 7.33 each $ 6.08 each N OR MX-FN28 Floor Finisher* $35.78 each $28.77 each $23.90 each N MX-PN15B Hole Punch Kit $ 9.11 each $ 7.33 each $ 6.08 each N Staple Cartridges: 5,000 staples/crtg 3 crtg/ box per box pricing purchase as needed purchase as needed purchase as needed N $84.00 /box *You can select either the MX-FN27N Inner Finisher or the MX-FN28 Floor Finisher. Each staples up to 50 sheets. The feature pricing is listed per optional accessory. Ex. If you want to add 3 Fax Kits it would add $24.45 (3 x $8.15) to a 60 month lease. Appendix A Make and model of proposed equipment: Recommended Color Model Configuration Full Color MFP System: Quantity (4) Sharp MX-5050V each Includes: 50 PPM Mono / 50 PPM Color 250 GB HD/5 GB Memory Reversing Automatic Document Feeder 100 Original Capacity Feeder Color Scanning Scan Resolution 600 x 600 dpi Duplex Scanning Scan to Email, Desktop, FTP, USB, Folder Scan up to 80 ipm PCL and Adobe PostScript Printing 4,200 sheet Paper Capacity Includes: (2) 550-sheet Drawers (can be letter, legal or ledger size) (1) 3,000-sheet Large Capacity Cassette (MX-LC17N included) 100-sheet Bypass Up to 12” x 18” ability Surge Protector – Included Fax Kit Option: Fax Kit Option (MX-FX15) Finishing Options: 50-sheet Stapling Inner Finisher (MX-FN27N) Hole Punch Kit (MX-PN14B) OR 50-sheet Stapling Floor Finisher (MX-FN28) Hole Punch Kit (MX-PN15B) Power Requirements – Sharp model: Power Required: MX-5050V: 120 V, 60hz, 20 Amps, Dedicated Line There are many more features and options listed on the brochure. Make and model of proposed equipment: Recommended Black & White Model Configuration Black & White MFP System: Quantity (2) Sharp MX-M3050 each Includes: 30 PPM Mono Only 500 GB HD/5 GB Memory Reversing Automatic Document Feeder 100 Original Capacity Feeder Color Scanning Scan Resolution 600 x 600 dpi Duplex Scanning Scan to Email, Desktop, FTP, USB, Folder Scan up to 80 ipm PCL and Adobe Printing 2,300 sheet Paper Capacity Includes: (4) 550-sheet Drawers (MX-DE27N included) Drawers can be letter, legal or ledger size 100-sheet Bypass Up to 11” x 17” ability Surge Protector – Included Two different Finishing Options Priced Separately: 50-sheet Stapling Inner Finisher (MX-FN27N) Hole Punch Kit (MX-PN14B) OR 50-sheet Stapling Floor Finisher (MX-FN28) Hole Punch Kit (MX-PN15B) Power Requirements – Sharp model: Power Required: Sharp MX-M3050: 120 V, 60HZ, 15 Amps, Dedicated Line There are many more features and options listed on the brochure. Thank you! United City of Yorkville Copier Equipment & Related Services Proposal OPTION 1-Konica Minolta The contents of this proposal are created and intended for the use of the United City of Yorkville. Attn: Rob Fredrickson – Finance Director By: Morgan McDonnell Date: August 17, 2018 www.cdsot.com Morgan McDonnell CDS Office Technologies Branch Manager 1271 Hamilton Pkwy 630-625-4520 Itasca, IL 60143 mmcdonnell@cdsot.com August 17, 2018 Rob Fredrickson Finance Director United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Rob, Thanks for your consideration of the following proposal from CDS Office Technologies in response to the United City of Yorkville’s request for Copier Equipment & Related Services. CDS proposes two Multifunction options: One for Konica Minolta and one for Sharp for all of the device categories. As configured, these machines meet or exceed all requested specifications. CDS agrees to provide fully qualified, factory trained service technicians to maintain the equipment at performance levels. CDS will guarantee the performance of the equipment over the entire lease term. If any model does not meet the United City of Yorkville’s reasonable expectations over the life of the lease agreement, CDS will swap the problem machine or accessory with a like or better model. This proposal includes  Specification Sheets for each proposed device.  Summary of Proposed Monthly Equipment Cost  Summary of Service/Support Monthly Cost Thanks again for your time and consideration of this proposal. Respectfully Submitted by, Morgan McDonnell CDS Office Technologies 1271 Hamilton Parkway Itasca, IL 60143 About CDS Office Technologies COMPANY HISTORY CDS is a computer-network services company. For the past 46 years, we have been developing and implementing communications solutions for office environments in Illinois and Missouri. Our Print/Copy/Scan/Fax solutions are designed to easily and securely copy, send, retrieve, and store information. We have developed strong partner relationships with Tier 1 manufacturers including: CDS Office Technologies Mission Statement CDS Office Technologies is committed to total customer satisfaction. We deliver best-of-breed technology solutions designed to assist our clients in building, expanding, and optimizing their communications infrastructure. Our goal is to provide the highest quality solutions at the most effective cost. A. _Vendor Information CDS Office Technologies has been developing solutions for office environments in Illinois and Missouri for over 46 years. We know that every business is different and we strive to meet your individual needs with our expertise in business solutions. At CDS we listen to your needs and help you come up with a plan to connect you with the right technology to fit your organization. In today’s ever changing world, you need a trustworthy partner like CDS who understands that as technology changes, so does the opportunity for you to improve your office infrastructure, enhance workflow and increase productivity. CDS is committed to total customer satisfaction. We deliver best-of-breed technology solutions designed to assist our clients in building, expanding and optimizing their office environment. We offer a wide variety of copier/printer solutions. From black and white to full color, we have a multifunction device to fit your needs and your budget. We partnered with Konica Minolta, Sharp, HP, Lexmark and Brother to ensure we can provide your business with the latest in digital multifunction copiers, printers, fax and scanning equipment. CDS has remained in good financial standing since our beginning in 1971. We have grown to 8 locations with over 120 employees achieving revenue in excess of $28,000,000 the past few years. Some of our local Government clients include but not limited to: Village of Palatine (5) Sharp MFP Bartlett Park District (7) Konica Minolta MFP, (3) Lexmark The Municipalities of Aurora, Naperville, Sandwich, Plano, Somonauk and Sugar Grove with a variety of Toughbooks and other IT Equipment. Main CDS Contact: Morgan McDonnell Branch Manager mmcdonnell@cdsot.com Cell: 630-880-5615 Direct: 630-625-4520 CDS Office Technologies 1271 Hamilton Parkway Itasca, IL 60143 B._ General Technical Specifications 1._General Equipment Requirement Our recommendations meet or exceed the general equipment requirements listed. The configurations and individual model specifications are listed later in this proposal. 2._Networking Requirements Our recommendations meet or exceed the networking requirements listed. The individual model specifications are listed later in this proposal. C._ Supplies and Service 1._Maintnenance and Installation A. CDS will guarantee the performance of the equipment over the entire lease term. If any model does not meet the United City of Yorkville’s reasonable expectations over the life of the lease agreement, CDS will swap the problem machine or accessory with a like or better model. B. The CDS guarantee above starts the first day of installation. C. Our Maintenance Agreement includes all parts, labor, service calls, supplies- toner, developer, drums except staples and paper. D. Service calls may be placed via phone, email or fax. After a call is place a technician will call the City in less than the required 2 hours and either fix the problem or let you know when they will be on site within 4 hours. E. All MFPs can be programmed from a desktop remotely or onsite. Supplies and service may be ordered via phone, email or fax. F. Problems will be remedied within the 48 hours requested. G. If a loaned is needed it will be furnished at no extra cost to the City. H. CDS will service and supply the MFPs for the duration of the lease. I. Delivery, installation and networking is included in the lease pricing. J. Power requirements will be listed in this proposal. K. CDS will also install FM Audit to remotely monitor supply levels and auto ship toner when levels reach 25% remaining. We will also utilize FM Audit for auto meter readings. D._ Pricing and Terms 1._Lease of Equipment a. This proposal includes FMV lease pricing for 36, 48 and 60-month terms. b. Pricing is locked in for the term. c. The City may purchase the equipment at the end of the term for its FMV-fair market value. d. The City may also decide to continue the agreement on a month to month basis. e. Any upgrade or downgrade during lease will fall under the standard industry FMV lease terms. As a Municipality, the City will be covered under the non- appropriations clause during the lease term. 2_Maintenance Agreement Pricing a. CDS will service and supply the equipment for the term of the lease. b. Maintenance pricing includes all maintenance, repairs, parts and consumables supplies excluding paper. c. Shipping costs included. d. Pricing will be based on actual prints made. There is no charge for scans. e. Color and Black/white prints have separate meters and billed as such. 3_Billing a. Billing can be set up for monthly or quarterly for the Lease and Maintenance Agreement. Payments are due the same time each month or quarter. b. CDS Office Technologies will implement FM Audit to track the meters of the (6) MFPs. We will utilize the monthly meters for billing based on the prints made. c. There is typically a 10-day grace period. If the City requests a longer grace period we can discuss. E. _Timeline The timeline is a recommendation and will be discussed and agreed upon by the City and CDS. Our recommended timeline is: September 25: City Council approval. September 28: Lease and Maintenance Documents signed. October 1-5 week: CDS orders new equipment and accessories. October 22 – 26: Install new systems. Intro training set up. October 29-31: Training sessions. November 1: Lease start Included Throughout Lease Term: Training as needed Installation Inclusions CDS Office Technologies will provide Setup, Delivery, Installation, and Training, including:  Print drivers for workstations  Scanning destinations for each MFP  Free On-site training as needed for the life of the original lease  Access to CDS’ MFP Help Desk  The service and supply agreement includes Email Reporting of monthly meter reads and toner levels o We will automatically ship toner before it runs out o We will automatically collect monthly meter reads E. _Specific Technical Specifications This is the summary of requested specifications for copiers per department. Hole 8 1/2" x 11" AMV AMV Copier ID Speed Color Punch Staple Fax Capacity Black/White Color Administration 50 ppm Yes X X X 2,500 13,046 4,653 Police 1 50 ppm Yes X X X 2,500 5,894 5,718 Police 2 30 ppm No X 1,000 3,544 n/a Community Dev. 50 ppm Yes X X X 2,500 3,418 1,568 Public Works 30 ppm No X 1,000 1,249 n/a Recreation 50 ppm Yes X X 2,500 5,140 827 Totals 32,291 12,766 Option 1: Konica Minolta Solution The chart below includes Konica Minolta models meeting the minimum requested specifications per department. Proposed Hole 8 1/2 x 11 Copier ID Konica Minolta Speed* Color Punch Staple Fax Capacity Administration bizhub C558 55 ppm Yes X X X 2,500 Police 1 bizhub C558 55 ppm Yes X X X 2,500 Police 2 bizhub 308e 30 ppm No X 1,000 Community Dev. bizhub C558 55 ppm Yes X X X 2,500 Public Works bizhub 308e 30 ppm No X 1,000 Recreation bizhub C558 55 ppm Yes X X 2,500 *The Konica Minolta bizhub C558 are faster at 55 ppm than the requested 50 ppm. Power Requirements – Konica Minolta model: Power Required: bizhub C558: 120 V, 60hz, 16 Amps, Dedicated Line bizhub 308e: 120 V, 60HZ, 12 Amps, Dedicated Line Copier Equipment Request for Proposal - Cost Summary Worksheet One form to be completed per make/model proposed by vendor, and returned with RFP Hole 8 1/2" x 11" AMV AMV Copier ID Model Color Punch Staple Fax Capacity Black/White Color Administration Bizhub C558 Yes X X X 2,500 13,046 4,653 Police 1 Bizhub C558 Yes X X X 2,500 5,894 5,718 Police 2 Bizhub 308e No X 1,000 3,544 n/a Community Dev. Bizhub C558 Yes X X X 2,500 3,418 1,568 Public Works Bizhub 308e No X 1,000 1,249 n/a Recreation Bizhub C558 Yes X X 2,500 5,140 827 Totals 32,291 12,766 Equipment Lease Price Maintenance Contract Price* (list as price/month) (list as price/month) Per Model Unit Pricing 36-month lease 48-month lease 60-month lease 36-month lease 48-month lease 60-month lease Bizhub C558 each $160.00 / mo. $128.72 / mo. $106.91 / mo. $633.80 / mo. $633.80 / mo. $634.80 / mo. Bizhub 308e each $100.35 / mo. $ 80.70 / mo. $ 67.05/ mo. Included Included Included *Maintenance can be billed per print for actual usage monthly. Black/white billed at $0.005 per print and color billed at $0.037 per print. The maintenance pricing above is based on the AMV for both Black/White and Color. So actual monthly maintenance billing may be lower than the pricing listed above. 36-month lease 48-month lease 60-month lease Included in Feature or Supplies Indicate price rating Indicate price rating Indicate price rating price above? (Y or N) KK-514 Fax Kit $18.26 each $14.64 each $12.16 each N FS-533 Inner Finisher* $21.10 each $16.96 each $14.09 each N PK-520 Hole Punch Kit $ 8.82 each $ 7.09 each $ 5.88 each N OR FS-526 Floor Finisher* $24.50 each $19.70 each $16.36 each N PK-520 Hole Punch Kit $ 8.82 each $ 7.09 each $ 5.88 each N Staple Cartridges: 5,000 staples/crtg 3 crtg/ box per box pricing purchase as needed purchase as needed purchase as needed N $102.00/box *You can select either the FS-533 Inner Finisher or the FS-526 Floor Finisher. Each staples up to 50 sheets. They use the same hole punch. The feature pricing is listed per optional accessory. Ex. If you want to add 3 Fax Kits it would add $36.48 (3 x $12.16) to a 60 month lease. Appendix A Make and model of proposed equipment: Recommended Color Model Configuration Full Color MFP System: Quantity (4) Konica Minolta bizhub C558 each Includes: 55 PPM Mono / 55 PPM Color 250 GB HD/4 GB Memory Single Pass Dual Scan Document Feeder 300 Original Capacity Feeder Color Scanning Scan Resolution 600 x 600 dpi Duplex Scanning Scan to Email, Desktop, FTP, USB, Folder Scan up to 240 ipm PCL and Adobe PostScript Printing 3,650 sheet Paper Capacity Includes: (2) 500-sheet Drawers (can be letter, legal or ledger size) (1) 2,500-sheet Large Capacity Tandem Drawer (PC-415 included) 150-sheet Bypass Up to 12” x 18” ability Surge Protector – Included Fax Kit Option: Fax Kit Option (FK-514) Finishing Options: 50-sheet Stapling Inner Finisher (FS-533) Hole Punch Kit (PK-520) OR 50-sheet Stapling Floor Finisher (FS-536) Hole Punch Kit (PK-520) Power Requirements – Konica Minolta model: Power Required bizhub C558: 120 V, 60hz, 16 Amps, Dedicated Line There are many more features and options listed on the brochure. Make and model of proposed equipment: Recommended Black & White Model Configuration Black & White MFP System: Quantity (2) Konica Minolta bizhub 308e each Includes: 30 PPM Mono Only 250 GB HD/4 GB Memory Reversing Automatic Document Feeder (DF-629 Included) 100 Original Capacity Feeder Color Scanning Scan Resolution 600 x 600 dpi Duplex Scanning Scan to Email, Desktop, FTP, USB, Folder Scan up to 160 ipm PCL and Adobe Printing 2,150 sheet Paper Capacity Includes: (4) 500-sheet Drawers (PC-215 included) Drawers can be letter, legal or ledger size 150-sheet Bypass Up to 11” x 17” ability Surge Protector – Included Two different Finishing Options Priced Separately: 50-sheet Stapling Inner Finisher (FS-533) Hole Punch Kit (PK-520) OR 50-sheet Stapling Floor Finisher (FS-536) Hole Punch Kit (PK-520) Power Requirements – Konica Minolta model: Power Required: bizhub 308e: 120 V, 60HZ, 12 Amps, Dedicated Line There are many more features and options listed on the brochure. Thank you! MP 2555MP 3055MP 3555 Multifunction B&W Copier Printer Facsimile Scanner MP 3555 ppm monochrome35 MP 2555 ppm monochrome25 MP 3055 ppm monochrome30 Turn the everyday into an easy day There are no easy answers. But at least there’s an easy way to share the answers you have. Use the SAVIN® MP 2555/ MP 3055/MP 3555 to simplify everyday office tasks and move information to the people who need it most, in the format they prefer. Print and copy important business-class presentations and proposals and choose between multiple internal and external finishers for a professional, polished look. Scan full-color images, brochures and other forms and distribute them instantly. With the same pinch-and-flick and scrolling gestures you use on your smartphone or tablet, you can access critical information, set shortcuts and distribute information from the advanced 10.1"-wide Super VGA Smart Operation Panel. Or, connect remotely and work on the go. Take advantage of advanced security controls to help protect your data wherever it goes, from wherever you are. • Print up to 35 prints/copies per minute for productive black-and-white output • Use intuitive touchscreen controls to copy, print, scan and fax quickly • Create your own workflows with shortcuts to simplify tasks • Access, print and distribute information from your personal mobile device • Minimize energy costs via a wide range of innovative eco-friendly features • Produce professional-looking saddle-stitched and punched booklets, presentations and proposals • Simplify sorting and stapling tasks with compact internal and high-output external finishers • Toggle between stapled or stapleless finishing automatically with an external hybrid 1,000-sheet finisher Work whenever, wherever A great idea can come out of nowhere. The key is being able to send it somewhere. Simply download the Smart Device Connector app on your Android® or iOS® devices to share information and print without printer setup configurations or utilities. Connect your Android and iOS devices with the MFP via Bluetooth (BLE), or Android devices using the Near Field Communication (NFC) tag. Grab information directly from cloud storage applications, such as Google Drive™, Box™ or Dropbox™, and print it using the Smart Device Connector app. Plus, you can now print emails and attachments with the latest version (v3.0) of the app. Scan originals at the MFP and send them to your personal device or directly to cloud storage, so you can access or distribute them digitally at your convenience. Printing from AirPrint® is also available. Compel with quality It’s not a good look when your message goes unnoticed. Use the MP 2555/MP 3055/MP 3555 to impress audiences with sharp images and precise text at up to 1200 x 1200 dpi resolution in PC, Mac or Linux. Find important details and make changes quickly in fewer steps with the icon-driven drivers. For customers that require more complex work flows, these new devices now include standard PostScript to help improve productivity. With the 1.46 GHz Intel® based controller, you can handle your most complex printing and scanning tasks. Print on a wide range of paper types, from envelopes to cardstock to 11" x 17" sizes. Give output a new feel with thicker stocks up to 300 g/m2. You can even create an easy-to-see poster from one of your current documents. Get the word out quickly When sharing information, on-time delivery leads to on-the-money decisions. Use one-touch controls on the MP 2555/MP 3055/MP 3555 to print black-and-white notes, reports, presentations and more at up to 35 pages per minute (ppm). Use the 100-Sheet Automatic Reversing Document Feeder (ARDF) or 220-Sheet Single Pass Document Feeder (SPDF) to scan black-and-white or full-color originals and distribute them digitally in an instant. Store up to 3,000 files on the embedded Document Server. Grab the one you need and print or send it immediately with fewer steps to save time. Add paper trays and expand total paper capacity to 4,700 sheets to minimize interruptions. Add value to everything, everywhere Enhance multifunction productivity effortlessly Speed up your workflow Get in touch with productivity Designed with Workstyle Innovation Technology, the customizable 10.1"-wide Smart Operation Panel uses your familiarity with today’s touchscreen devices to provide a more intuitive user experience. Find the critical information you need quickly with the same pinch-and-flick, swipe scrolling and drag-and-drop gestures you use on your smartphone or tablet. All hard keys have been removed and information is displayed via easily identifiable icons in a grid-like interface. Customize the user interface with specific icons for important settings and features that you use regularly and perform specific tasks with a single touch. The MFP includes a web browser, so you can also print web pages, images and documents found online as PDFs. Use shortcuts to move ahead quickly You know what you have to do. Now, you know how to do it faster. Customize your own automated workflows on the Smart Operation Panel and reduce repetitive manual steps that can impede the flow of information. Download easy-to-use workflow apps from our Application Site to add specific features or single-function capabilities to simplify how you perform everyday tasks. For example, you can download the Conference Concierge app for step-by-step instructions on how to create supporting materials in the right format for your next big event. Download the ID Card Scan & Copy app to scan two-sided originals onto one side of a sheet of paper. You can even download the How-to Videos app for quick, convenient tutorials to expedite troubleshooting and customization tasks. Integrate with fast, easy workflows Your office does everything. But does everyone know how to do it? Simplify even the most complex tasks by integrating the MP 2555/ MP 3055/MP 3555 with workflow software. Automate document management workflows, improve printer security controls, track costs, issue chargebacks and much more. For example, you might handle hundreds of paper documents every day. Use GlobalScan™ NX to reduce manual touch points, so you can convert them into digital files and route them around the globe in only moments. You can even use device management software, such as Streamline NX®, for centralized one-source control to expedite document management tasks for your entire fleet. Turn your best ideas into immediate action Scan and share critical information Make real productivity gains in real time with a wide range of scanning capabilities. Convert hardcopy documents and images into digital PDF, JPG or TIFF files and share them instantly via multiple Scan-to capabilities. Even your most complex and graphics-intensive files can be compressed, so you can send them without delays or image degradation. With optional Optical Character Recognition (OCR) scanning, you can create PDF files that can be searched for by keywords. Use Distributed Scan Management (DSM) to simplify scanning for your entire organization. Set user permissions, assign rules and customize delivery preferences to automate and expedite everyday scanning tasks. Cut your costs and environmental impact Saving money should always be part of the plan. That’s why we designed the MP 2555/MP 3055/MP 3555 with a wide range of sustainable, eco-friendly features. It is ENERGY STAR® certified and meets EPEAT® Gold criteria* to help reduce your environmental footprint. You can also schedule the MFP to power down when the office is empty and reduce paper costs with default duplex printing. *EPEAT Gold rating is applicable only in the USA. Keep tabs on your best people and ideas A misplaced idea can turn into a missed opportunity. Protect information with a wide range of security controls. With user authentication, users have to log in to the MFP to gain access to information and controls. Have them enter a passcode, billing code or swipe an ID card with the optional NFC or HID card readers. You can track each user and see what they print and distribute. With Locked Print, jobs are held until the user releases them via authentication. Worried about excessive printing? Set print quotas. Want to charge departments for print usage? Add optional accounting software, such as Device Manager NX Accounting, to issue chargebacks. The hard disk drive offers powerful encryption protection. The built-in DataOverwriteSecurity System (DOSS) overwrites latent images remaining on the hard drive. To view detailed features of our multifunction products online go to www.savin.com/products 1 Full-Color 10.1"-Wide Super VGA Smart Operation Panel: Navigate between jobs and tasks with precise fingertip control. Use the same pinch-and-flick and swipe scrolling gestures you use on your smartphone and tablet to access menus, check settings and initiate jobs effortlessly. 2 Automatic Reversing Document Feeder: Load up to 100 single-sided or double-sided color or black-and-white originals for fast and easy scanning, copying and faxing. 3 Standard Paper Trays: Load up to 1,200 sheets of paper — up to 11" x 17" — with two 550-Sheet Paper Trays and the 100-Sheet Bypass Tray. 4 Additional Paper Storage (Optional): Add the 2,000-Sheet Tandem Large Capacity Tray and 1,500-Sheet Side Large Capacity Tray to expand paper capacity up to an incredible 4,700 sheets for longer, uninterrupted print runs. Or, use the optional 1 x 550-Sheet Paper Tray or 2 x 550-Sheet Paper Tray for multiple paper sources on demand. 5 Document Retrieval: Separate output for easy retrieval even in the busiest offices with the optional 125-Sheet One-Bin Tray and the 250-Sheet Internal Shift-Sort Tray. 6 Document Finishing: Produce professional documents to minimize outsourcing. Design your own complete document production solution with optional finishers, including a 1,000-Sheet Booklet Finisher, 500-Sheet Internal Finisher and 250-Sheet Internal Stapleless Finisher. With the 1,000-Sheet Hybrid Staple + Stapleless Finisher, you can choose between traditional automated staples, or stapleless output for up to five sheets of paper. This unique technology minimizes supply costs, simplifies paper shredding and offers a safer option for unique audiences such as schools and food manufacturing organizations. Single Pass Document Feeder (not shown): The MP 2555/MP 3055/MP 3555 have Single Pass Document Feeder (SPDF) versions to help expedite scanning tasks. Load up to 220 single-sided or double-sided color or black-and-white originals in the SPDF for fast and easy scanning, copying and faxing. Make big productivity gains in small offices 1 2 3 4 6 3 4 5 3 4 Improve workflows in your small office or workgroup Manage configurations, updates and more remotely Expand productivity from one device to an entire fleet. Use Device Manager NX from any web browser to configure devices, add updates and monitor usage. Updating print drivers has never been easier. Simply install Device Software Manager and they’ll update automatically. Use @Remote to collect meter readings automatically. You’ll also receive automated service alerts, so you can react quickly when maintenance is required. Need technical assistance? You can download a series of How-To apps from our Application Site. Engine/Copier Specifications Configuration Desktop Scanning Element One-Dimensional Solid Scanning Through CCD Printing Process Single Laser Beam Scanning & Electrophotographic Printing Toner Type Dry, dual component Copy Resolution 600 x 600 dpi Maximum Copy Quantity Up to 999 First Page Out Time 4.6 seconds for MP 2555/MP 3055 4.3 seconds for MP 3555 Warm-Up Time Less than 24 seconds Recovery From Sleep 7.9 seconds Mode Memory 2 GB RAM + 320 GB HDD (Shared) (Standard/Maximum) Original Type Book/Sheet/Object Maximum Original Size Up to 11" x 17" B&W Print Speed MP 2555: 25 prints/minute (Letter/A4) MP 3055: 30 prints/minute MP 3555: 35 prints/minute Power Source 120V/60Hz/12A Max. Power Consumption Less than 1.6kW Typical Electricity MP 2555: 0.9 kWh/week Consumption (TEC)** MP 3055: 1.1 kWh/week MP 3555: 1.4 kWh/week Standard Paper Capacity 1,200 sheets (550 sheets x 2 trays and 100-Sheet Bypass Tray) Maximum Paper Capacity 4,700 sheets (w/Tandem LCT + Side LCT) Supported Paper Types Plain, Recycled, Colored, Special, Letterhead, Preprinted, Pre-punched, Bond, Cardstock, Envelope, OHP*, Label* Supported Paper Sizes Tray 1 & 2: 5.5" x 8.5" – 11" x 17" (A6 – A3) Bypass Tray: 5.5" x 8.5" – 12" x 18" (A6 – A3) Supported Paper Weights Tray 1 & 2: 16 – 80 lb. Bond (60 – 300 g/m2) Bypass: 14 – 80 lb. Bond (52 – 300 g/m2) Duplex: 14 – 68 lb. Bond (52 – 256 g/m2) Standard Output Capacity 500 sheets Maximum Output 1,625 sheets (Bridge Unit + 1 Bin + Capacity 1,000-Sheet Finisher) Document Feeder Type Automatic Reversing Document Feeder (ARDF) Version or Single Pass Document Feeder (SPDF) Version Document Feeder 5.5" x 8.5" – 11" x 17" (A5 – A3) Original Size Document Feeder Simplex: 11 – 34 lb. Bond (40 – 128 g/m2) Paper Weight Duplex: 14 – 34 lb. Bond (52 – 128 g/m2) Document Feeder ARDF: 100 sheets, SPDF: 220 sheets Capacity Preset Reduction & 25%, 50%, 65%, 73%, 78%, 85%, Enlargement Ratios 93%, 100%, 121%, 129%, 155%, 200%, 400% Zoom Range 25% to 400% in 1% increments Standard Features Auto Paper Select, Auto Tray Switch, Auto Image Density, Auto Text & Photo Separation, Auto Start, Auto Off Timer, Booklet/Magazine Copy, Shift/ Erase/Margin Adjustment, Combine (Layout), Cover/Chapter/Slip Sheets Insertion, Image Rotation, Document Server (3,000 File Capacity) with Folder Management and Password Protection, Web Browser, Duplex, Electronic/ Rotate Sorting, 8 Job Presets, 25 Job Programs, Negative/Positive, Sample Copy, Series Copy, Simplified Display, 1,000 User Codes, Stamps/Numbering, Interrupt Copy, Login/Logout Button, System Reset Timer, Import/Export of Preference Settings, Eco-Friendly Indicator, Centralized Address Book Management Dimensions (WxDxH) 23.1" x 26.9" x 35.9" (587 x 684 x 913 mm) w/ARDF 23.1" x 26.9" x 37.9" (587 x 684 x 963 mm) w/SPDF Weight 156.5 lbs. (71 kg) w/ARDF 168.6 lbs (76.5 kg) w/SPDF *Bypass Tray only **Typical electricity consumption by ENERGY STAR program Printer Specifications (Standard) Processor Speed Intel® Atom Processor BayTrail-I 1.46 GHz Connection Type Standard on Device: 10Base-T/100Base-TX/ 1000Base-T Ethernet, USB Host Type A I/F (2 ports on back of device) Standard on Operation Panel: USB Host (Type A:1Port/Support USB Flash Memory), USB Host (Type A:1Port/ Support optional Keyboard etc), USB Host Type Mini B and SD Card Slot Optional: IEEE 1284/ECP, IEEE 802.11b/g/n Wireless LAN Network Protocols TCP/IP (IPv4, IPv6) Supported Operating Windows Vista/7/8/8.1/10, Server 2008/ Systems 2008R2/2012/2012R2; Unix Filters for Sun Solaris 9/10, HP-UX 11.x/11i v2/11i v3, SCO OpenServer 5.0.7/6.0, Red Hat Linux Enterprise V4/V5/V6, IBM AIX 5L/V5.3/V6.1/V7.1, Mac OS X 10.7 or later, SAP R/3, IBM iSeries AS/400® using OS/400 Host Print Transform, Citrix Xen App 6.5 or later Device Management Web Image Monitor, Embedded @Remote, Utilities @Remote Office Appliance, @Remote Connector NX, @Remote Enterprise Pro, Device Manager NX Lite and Accounting, Device Manager NX Pro and Enterprise, Printer Driver Packager NX Printer Languages Standard: PostScript emulation, PCL5e/PCL6 Optional: Adobe® PostScript®3™, XPS Print Resolution Up to 1200 x 1200 dpi Standard Features Sample/Locked/Hold/Scheduled/Stored/ Store and Print, PDF Direct Print, Mail to Print, Classification Code, Bonjour Support, Windows Active Directory Support, DDNS Support, PCL Resident Font Adoption, Tray Parameter Change from Web Image Monitor, 1200 dpi Support, Universal Driver, XPS Support, WS Printer, Media Direct Print (Print from USB/SD), Banner Page Print, Auto Job Promotion, Poster Print, WPS Support, Send to Document Server, Layout (N-up), Watermark, Slip Sheet, Rotate, Do Not Print Blank Pages, Dithering, Toner Saving, Black Over Print, User ID/Code/Authentication, Edge to Edge Print Security Features (Standard) DataOverwriteSecurity System (DOSS), Windows/LDAP/Basic/User Code/802.1.x Wired Authentication, Address Book/Authentication Password/SSL Communication/S/MIME/IPsec Communication/HDD/ SMTP over SSL/TLS/Wireless LAN Encryption, Network Protocol On/Off, IP Filtering, Unauthorized Copy/Print Prevention, Quota Setting/ Account Limit, Compulsory Security Stamp, HDD Encryption S3828-C www.savin.com Ricoh USA, Inc., 70 Valley Stream Parkway, Malvern, PA 19355, 1-877-472-8460 Savin® and the Savin logo are registered trademarks of Ricoh USA, Inc. Ricoh® and the Ricoh Logo are registered trademarks of Ricoh Company Ltd. All other trademarks are the property of their respective owners. ©2017 Ricoh USA, Inc. All rights reserved. Savin products and services are offered by Ricoh USA, Inc. and its affiliates. The content of this document, and the appearance, features and specifications of Savin products and services are subject to change from time to time without notice. Products are shown with optional features. While care has been taken to ensure the accuracy of this information, Ricoh makes no representation or warranties about the accuracy, completeness or adequacy of the information contained herein, and shall not be liable for any errors or omissions in these materials. Actual results will vary depending upon use of the products and services, and the conditions and factors affecting performance. The only warranties for Savin products and services are as set forth in the express warranty statements accompanying them. SYSTEM SPECIFICATIONS Savin MP 2555/MP 3055/MP 3555 Scanner Specifications (Standard) Scan Speed ARDF at 200/300 dpi: 79 ipm (Letter) (B&W & Full Color) ARDF at 200/300 dpi: 80 ipm (A4) SPDF at 200/300 dpi: Simplex – 110 ipm/ Duplex – 180 ipm (A4) Scan Resolution Full Color & B&W: Up to 600 dpi TWAIN: Up to 1200 dpi Scan Area/Platen Size Up to 11" x 17" Connection Type Standard: 10Base-T/100Base-TX/1000Base-T Ethernet Optional: IEEE 802.11a/b/g/n Wireless LAN Protocol TCP/IP, SMB, SMTP, POP, LDAP, FTP, IMAP4 File Formats Single and Multi-Page TIFF/PDF, High Compression PDF, PDF/A and Single-Page JPEG Standard Features Embedded Scan-to Email/Folder/SMB/FTP/ URL/PDF/A/Digitally Signed PDF, TWAIN and Color Scanning, Auto Size Detection, Auto Density Selection, Image Rotation, SADF/Batch Mode, Mixed Size Mode, Reduce and Enlarge, Split Scan from Booklet Type Original, WS Scanner, LDAP Support, Preview Before Transmission, PDF Encryption, Drop Out Color Send, Distributed Scan Management Fax Specifications (Optional) Fax Option Type M29 Circuit PSTN, PBX Compatibility ITU-T (CCITT) G3 Resolution 200 x 200/100 dpi; 400 x 400 dpi (optional) Compression Method MH, MR, MMR, JBIG Scanning Speed (LEF) Up to 68 spm (Letter/A4) Modem Speed 33.6 Kbps with auto fallback Transmission Speed G3: 3 seconds per page (MMR Compression) G3: 2 seconds per page (JBIG Compression) 4 MB standard/64 MB maximum (320 pages/4,800 pages) Max Auto Dials 2,000 Group Dials 100 (max. 500 numbers per group) Standard Features One Hour Backup, LAN-Fax Capability, Internet Faxing (T.37), IP Faxing (T.38), Fax Forwarding to E-Mail/Folder, Paperless Fax (HDD), Detection of Misplaced Document, Double-check of Destination Address, Direct SMTP, LDAP Support, Universal Send (Simultaneous Fax and Scan), Fax Line Assignment, Fax Output Timer Optional Features Remote Fax, Simultaneous Operation of up to 3 lines Optional Hardware Accessories Paper Handling & Cabinet Options One-Tray Paper Bank (PB3150/PB3250)1 6 Tray Capacity 550 sheets x 1 tray Paper Size 5.5" x 8.5" to 11" x 17" (A5 – A3) Paper Weight 16 – 80 lb. Bond/166 lb. Index (60 – 300 g/m2) Dimensions (WxDxH) 23.1" x 27" x 4.7" (587 x 685 x 120 mm) Requires installation of Caster Table Type M3 Two-Tray Paper Bank (PB3220)1 Tray Capacity 1,100 sheets (550 sheets x 2 trays) Paper Size 5.5" x 8.5" to 11" x 17" (A5 – A3) Paper Weight 16 – 80 lb. Bond/166 lb. Index (60 – 300 g/m2) Dimensions (WxDxH) 23.1" x 27" x 9.7" (587 x 685 x 247 mm) Tandem Large Capacity Tray (PB3230/PB3260)5 Tray Capacity 2,000 sheets (1,000 sheets x 2) Paper Size 8.5" x 11" (A4) Paper Weight 14 – 80 lb. Bond/166 lb. Index (60 – 300 g/m2) Dimensions (WxDxH) 23.1" x 27" x 9.7" (587 x 685 x 247 mm) Side Large Capacity Tray (RT3030) Tray Capacity 1,500 sheets Paper Size 8.5" x 11" (A4) Paper Weight 16 – 80 lb. Bond/166 lb. Index (60 – 300 g/m2) Dimensions (WxDxH) 13.4" x 21.4" x 11.4" (340 x 545 x 290 mm) Requires installation of Two-Tray Paper Bank (PB3220) or Tandem LCT (PB3230/PB3260) Cabinet Type F Dimensions (WxDxH) 23.1" x 26.7" x 10" (586 x 679 x 256 mm) Weight Less than 29.3 lbs. (13.25 kg) Output Trays & Finisher Options Internal Shift-Sort Tray (SH3070) Tray Capacity 250 sheets (8.5" x 11" or smaller) (A4 – A5) 125 sheets (8.5" x 14" or larger) (B4 – A3) Paper Size 5.5" x 8.5" to 12" x 18" (A5 – A3) Paper Weight 14 – 80 lb. Bond/166 lb. Index (52 – 300 g/m2) Cannot be installed with any Finisher 1 Bin Tray (BN3110) Paper Size 5.5" x 8.5" to 11" x 17" (A5 – A3) Paper Weight 14 – 80 lb. Bond/166 lb. Index (52 – 300 g/m2) Tray Capacity 125 Sheets 250-Sheet Stapleless Internal Finisher (SR3180) Paper Size 5.5" x 8.5" to 11" x 17" (A6 – A3) Paper Weight 14 – 80 lb. Bond/166 lb. Index (52 – 300 g/m2) Stack Capacity 250 sheets (8.5" x 11" or smaller) (A4) 125 sheets (8.5" x 14" or larger) (B4 – A3) Staple Paper Size 7.25" x 10.5" to 11" x 17" (A4 – A3) Staple Paper Weight 17 – 21 lb. Bond (64 – 80 g/m2) Stapleless Capacity 2 – 5 sheets/set Staple Positions Top, 1 Staple Dimensions (WxDxH) 17.1" x 20.3" x 5.9" (435 x 515 x 150 mm) 500-Sheet Internal Finisher (SR3130)3 Paper Size 5.5" x 8.5" to 12" x 18" (A6 – A3) Paper Weight 14 – 80 lb. Bond/166 lb. Index (52 – 300 g/m2) Stack Capacity 500 sheets (8.5" x 11" or smaller) (A4) 250 sheets (8.5" x 14" or larger) (B4 – A3) Staple Paper Size 8.5" x 11" to 11" x 17" (A4 – A3) Staple Paper Weight 14 – 28 lb. Bond (52 – 105 g/m2) Staple Capacity 50 sheets (8.5" x 11") (A4) 30 sheets (8.5" x 14" or larger, and/or Mixed Sizes) (B4 – A3) Staple Positions Top, Bottom, 2 Staples Dimensions (WxDxH) 21.5" x 20.6" x 6.7" (546 x 523 x 170 mm) 2-/3-Hole Punch Unit (PU3040NA) (Optional; Installs inside SR3130 Internal Finisher) Punch Paper Sizes 7.25" to 10.5" to 11" x 17" (A4 – A3) Punch Paper Weight 14 – 45 lb. Bond/93 lb. Index (52 – 169 g/m2) 1,000-Sheet Hybrid Staple + Stapleless Finisher (SR3210)2 3 4 Paper Size Proof Tray: 5.5" x 8.5" to 12" x 18" (A6 – A3) Shift Tray: 5.5" x 8.5" to 12" x 18" (A6 – A3) Paper Weight Proof Tray: 14 – 45 lb. Bond/93 lb. Index (52 – 169 g/m2) Shift Tray: 14 – 80 lb. Bond/166 lb. Index (52 – 300 g/m2) Stack Capacity Proof Tray: 250 sheets (8.5" x 11") (A4); 50 sheets (8.5" x 14" or larger) (A4 – B3) Shift Tray: 1,000 sheets (8.5" x 11") (A4); 500 sheets (8.5" x 14" or larger) (A4 – B3) Stapleless Capacity 2 – 5 sheets/set Staple Capacity 50 sheets (8.5" x 11") (A4) 30 sheets (8.5" x 14" or larger) (B4) Staple Paper Size 8.5" x 11" to 11" x 17" (A4 – A3) Staple Paper Weight 14 – 28 lb. Bond (52 – 105 g/m2) Staple Positions Top, Bottom 2 Staples Dimensions (WxDxH) 25.4" x 24.4" x 37.8" (646 x 620 x 960 mm) 1,000-Sheet Booklet Finisher (SR3220)2 3 4 Paper Size Proof Tray: 5.5" x 8.5" to 12" x 18" (A6 – A3) Shift Tray: 5.5" x 8.5" to 12" x 18" (A6 – A3) Booklet Tray: 8.5" x 11" to 12" x 18" (A4 – A3) Paper Weight Proof Tray: 14 – 45 lb. Bond (52 – 169 g/m2) Shift Tray: 14 – 80 lb. Bond/166 lb. Index (52 – 300 g/m2) Booklet Tray: 14 – 28 lb. Bond (52 – 105 g/m2) Stack Capacity Proof Tray: 250 sheets (8.5" x 11" or smaller) (A4); 50 sheets (8.5" x 14" or larger) (B4 – A3) Shift Tray: 1,000 sheets (8.5" x 11" or smaller) (A4); 500 sheets (8.5" x 14" or larger) (B4 – A3) Booklet Tray: 20 Sets (2 – 5 sheets), 10 Sets (6 – 10 sheets) & 7 Sets (11 – 15 sheets) Staple Capacity Normal Staple: 50 sheets (8.5" x 11") (A4); 30 sheets (8.5" x 14" or larger) (B4 – A3) Saddle Stitch: 15 sheets Staple Paper Size Normal Staple: 8.5" x 11" to 12" x 18" (A4 – A3) Saddle Stitch: 8.5" x 11" to 12" x 18" (A4 – A3) Staple Paper Weight 14 – 28 lb. Bond (52 – 105 g/m2) Staple Positions Top, Bottom, 2 Staples, Booklet Dimensions (WxDxH) 22.2" x 24.4" x 37.8" (563 x 620 x 960 mm) 2-/3-Hole Punch Unit (PU 3050NA) (Optional; Installs inside SR3210 or SR3220 Finisher) Punch Paper Sizes 5.5" x 8.5" to 11" x 17" (A5 – A3) Punch Paper Weight 14 – 68 lb. Bond/142 lb. Index (52 – 256 g/m2) Additional Accessory Options Bridge Unit BU3070, NFC Card Reader Type M29, HotSpot MFP Option Type S, ESP XG-PCS-15D Power Filter, Fax Connection Unit Type M29, G3 Interface Unit Type M29, Fax Memory Unit Type M19 64 MB, File Format Converter Type M19, IEEE 1284 Interface Board Type M19, IEEE 802.11a/b/g/n Interface Unit Type M19, Key Counter Bracket Type M3, OCR Unit Type M13, Optional Counter Interface Unit Type M12, PostScript3 Unit Type M29, Smart Card Reader Built-in Unit Type M29, SCR3310v2 USB Smart Card Reader, XPS Direct Print Option Type M29, Extended USB Board Type M19, External USB Keyboard (No Bracket), External Keyboard Bracket Type M19, Caster Table Type M3 1 Caster Table Type M3 must be installed 2 Requires configuration with Bridge Unit BU3070. 3 Cannot be installed together. 4 Requires installation of Two-Tray Paper Bank (PB3220) or Tandem Large Capacity Tray (PB3230/PB3260). 5 Availability is limited, the PB3230 will be replaced by the PB3260 at a later date. 6 Availability is limited, the PB3150 will be replaced by the PB3250 at a later date. Note: Some accessories require additional equipment or may be prerequisites for other options. Some images contained in this brochure do not show the stabilizers that ship with the optional paper feed units. Some options may not be available at the time of market release. Genuine Adobe® PostScript®3™ and PDF Direct from Adobe® are available as options. Specifications are subject to change without notice. For maximum performance and yield, we recommend using genuine Savin parts and supplies. Optional Optional MP C4504MP C6004 Multifunction Color Copier Printer Facsimile Scanner MP C6004 ppm monochrome and full-color60 MP C4504 ppm monochrome and full-color45 Improve productivity in your own way You take your work personally. Why not use it to your advantage? Use what you know about your everyday tasks to customize digital workflows on the SAVIN® MP C4504/MP C6004 Color Multifunction Printer (MFP) with our Workstyle Innovation Technology. Choose from multiple user interfaces for intuitive fingertip control on an oversized 10.1" Wide Super VGA Smart Operation Panel. Create one-touch shortcuts to automate manual tasks. Place your own information-rich widgets on the control panel and check settings and critical details with a single glance. Produce more types of jobs in more formats — including brilliant color prints on a wide range of paper stocks — with speed and convenience without compromising security or wasting resources. Add user authentication to protect information and to encourage more responsible printing. And take advantage of mobile technologies to remain productive from anywhere. • Print up to 60 color prints/copies per minute • Use flick, pinch and swipe motions to navigate an interactive user interface • Customize your own automated workflows to reduce manual tasks • Use your personal mobile device to print and share information anywhere • Showcase your work in brilliant colors with professional finishing • Take advantage of eco-friendly features to lower operating costs and reduce overall environmental impact without sacrificing business productivity Leave your mark with brilliant colors Make an unforgettable impression by producing compelling images and documents with densely rich colors for more lifelike reproductions at up to 1200 dpi resolution. The Savin MP C4504/MP C6004 recalibrates itself as it processes files, which means colors never deteriorate and text and lines stay incredibly sharp page after page. Expand your reach by printing on a wider, thicker range of paper stocks — up to 12" x 18" sizes and 300 gsm/80 lb. Bond. You can even create posters and banners that would normally be reserved for wide-format devices by combining multiple pages into one image. Want to save on outsourcing costs? Choose the new Fiery® E-23C Color Controller and produce spot-color professional output using the gamut of RGB, CMYK and PANTONE® colors. Make your mark from anywhere With your smartphone or tablet in hand, productivity remains within your grasp. Download the Smart Device Connector app to connect to the MP C4504/MP C6004 without software, utilities, drivers or delays. Simply touch your mobile device to the MFP’s Near Field Communication (NFC) tag to print, scan and share documents, photos and more instantly. Send information to your phone just as easily. Scan originals at the device, deliver them to your smartphone and tablet and take them with you. Use your personal address book to bypass manual entry tasks and send emails to any recipient in a single action. Plus, you can use the dual optional network port to connect to multiple networks simultaneously. Expedite every task, every day Decisions have to be made. You might as well ensure they’re the right ones by getting information where it needs to be — on time. A built-in motion sensor activates the Smart Operation Panel as you approach, so you can begin working the moment you arrive at the MFP. Print up to 60 pages per minute for incredibly fast turnarounds, even when producing full-color brochures, presentations, spreadsheets and more. Add optional paper trays to extend paper capacity up to 4,700 sheets, and remove paper jams quickly via an animated guide to keep jobs moving. Scan full-color originals and deliver them at breakneck speeds with a host of scan-to capabilities, including access to your LDAP directory for email delivery. Send and receive paperless faxes to ensure contracts, forms and other important documents arrive at the right destination at the right time. Do it all with speed and convenience Perform more tasks with fewer hassles A new way to work is within your reach Slide from one job to the next with ease Searching for ways to be more productive? Look right in front of you, it’s at your fingertips with our revolutionary Workstyle Innovation Technology. Use the same motions you use on your smartphone or tablet — including swipe scrolling, drag-and-drop and pinch-and-flick gestures — to toggle between jobs and check settings quickly. Take advantage of the dynamic user interface layout on the oversized 10.1" Wide Super VGA Smart Operation Panel to access information instantly. Because there are no hard keys, you simply tap icons to navigate from one task to the next. The user interface even lets you print, scan, copy and fax using convenient one-touch controls. Don’t worry, we didn’t forget about what’s worked in the past. You can opt to use a touchscreen version of the legacy user interface found on previous Savin devices. Use intuition to work smarter Decisions are easier when you have the right information. Workstyle Innovation Technology lets you access information at any time. Choose to use the “smart apps” user interface so you can access details quickly and intuitively with a single glance. Click on your choice of iconic apps to automate everyday print, copy, scan and fax workflows and reduce time-consuming manual entry that can derail even your best ideas. Check any setting — from the number of prints to scan-to destinations to finishing options — with a tap of your finger. Need to make changes to settings or workflows? Touch the interactive Smart Operation Panel again to make adjustments in only moments. Looking for more features and functions? Download additional apps from our Application Site and place them as one-touch widgets on the Home Screen. Customize workflows to simplify information flow You have a lot of work to do. Who says you have to spend a lot of time doing it? Simplify your workday and deploy workflow applications that streamline business via Savin Workstyle Innovation Technology and use what you know about everyday tasks to create unique, customized solutions powered by the Smart Operation Panel. Do you routinely print the same types of spreadsheets? Do you scan and share notes after the weekly meeting? Integrate multiple processes and simplify complex tasks, so you can simply press an icon and complete these tasks faster without repeating steps or recreating the work. You can use the interactive user interface as a one-touch path for special tasks, too. Tap the ID Card Copy icon to scan two-sided identity documents, such as licenses and insurance cards, onto a single-sided document. For more complex workflows, add your choice of plug-and-play workflow software to simplify your workday. Empower users to work quickly, collectively Grab and share information automatically Move information to the right people in the right format quickly. Access up to 3,000 frequently used documents stored in the Document Server. Use the built-in browser to capture files and images in the cloud without servers, system integration and software updates. With embedded Optical Character Recognition (OCR) software, you can place keyword-searchable metadata on that information for easier retrieval. Ready to share with others? Scan originals at up to 180 ipm via the 220-sheet Single Pass Document Feeder and use scan-to capabilities to send digital files to any recipient, anywhere. Or, use Device Software Manager to simplify print driver installation and begin using the device in moments. You can also track everything in real time with web-enabled tools, or have Savin knowledgeable support desk staff operate and configure your Smart Operation Panel remotely for faster, better outcomes. Hold yourself and others accountable You’re responsible for getting company information to the right people. So make certain the right people are sending it. With user authentication, you can track activity for every user, set print quotas, restrict access to specific functions and more. Each user logs in to the MP C4504/MP C6004 by entering a passcode or billing code — or by passing an ID card over an optional NFC card reader at the device. With Locked Print, users can release jobs for printing only when standing at the MFP, which reduces unnecessary printing and helps protect confidential information. You can also place a watermark on specific printed documents if unauthorized users try to recreate them. Take advantage of encryption protection and automatic overwrites to prevent access to information residing on the hard drive. Plan to save The MP C4504/MP C6004 is designed specifically to simplify workloads while reducing expenses. Because the MFP meets EPEAT® Gold criteria and ENERGY STAR™ certifications, you can realize incredibly low Typical Electricity Consumption (TEC) rates — as low as 1.8 kWh/week. Use duplex printing as the default to reduce paper costs. Program the MFP to power down automatically when you know the office will be empty. And use the Eco-Friendly widget to send users hints and tips for conserving energy. You can even track how much energy you’re saving. The system is also equipped with an innovative motion sensor, which senses an approaching user by detecting the differences in body temperature versus the surrounding environment. The system will awake from Sleep mode and turn on the operation panel within one second so it is ready to begin job programming by the time the user arrives at the machine. EPEAT Gold rating is applicable only in the USA.To view detailed features of our multifunction products online go to www.savin.com/products 1 2 3 4 56 Perform more jobs with fewer hassles 4 7 8 9 10 12 11 13 1 Smart Operation Panel: Choose from multiple intuitive user interfaces to customize and automate workflows on the 10.1" wide Super VGA Smart Operation Panel. Create iconic shortcuts. Add convenient widgets. And access information with one-touch control using the same motions you use on your smartphone or tablet. 2 220-Sheet Single Pass Document Feeder (SPDF): Feed color and black-and-white documents with high-speed copying and scanning in a single pass. 3 User authentication: Monitor the activity for every MFP user with personal passcodes or billing codes. Or, with embedded Near Field Communication (NFC) technology and an optional NFC Card Reader, you can require users to gain access via proximity card. 4 Paper Trays (Standard): With two 550-sheet paper trays, one of which can accommodate paper sizes up to 12" x 18", you can produce more jobs with fewer reloads. 5 100-Sheet Bypass Tray: Accommodate a wider range of paper stocks — from envelopes to 12.6" x 49.6" banner sizes — to impress audiences with versatile output. Add an optional banner paper guide tray for convenient, affordable banner printing. 6 Document Server: Create up to 200 shared or passcode-protected personal folders to store up to 3,000 frequently used digital documents on the MFP’s hard drive. 7 Tandem Large Capacity Trays (Optional): Extend runs for 8.5" x 11" paper sizes with two 1,000-sheet paper trays. 8 1,500-Sheet Side Large Capacity Tray (Optional): Minimize interruptions by adding up to an additional 1,500 sheets of letter-sized paper. 9 125-Sheet One Bin Tray (Optional): Separate output quickly for easier retrieval when printing multiple jobs. 10 2,000 Sheet External Booklet Finisher: Produce up to 20-sheet saddle-stitched booklets cost-effectively. Available with an optional Hole Punch Unit. 11 Dual Network Support (Optional): Connect to multiple networks simultaneously via the additional network interface port. 12 Web Browser: Use the built-in web browser on the MFP touch panel to search for web pages. 13 Motion Sensor: Senses approaching users and awakens the MFP from Sleep mode so it is ready by the time the user arrives at the machine. Put it all together at the end Bring your best ideas together by finishing them in style. With the External Hybrid Stapleless + Stapler Finisher, you can conserve resources by getting rid of staples entirely for document sets of 2 – 5 pages. For document sets from 6 – 50 pages, the finisher can automatically convert to staples. It is ideal for educational, manufacturing and healthcare environments. You can choose other finishing options, too. Each is specifically designed to simplify paper handling, stacking and stapling, so you can concentrate on other core tasks. Choose the one that meets your unique requirements and give your projects an affordable, impressive professional-grade look. Finisher Paper Capacity (LT)Hole-Punch Saddle Stitch Stapleless SR3130 Internal 500 Sheets Option N/A N/A SR3210 External 1,000 Sheets Option N/A Stapleless – Up to 5 Sheets Stapled – Up to 50 Sheets LTR SR3220 External 1,000 Sheets Option Up to 15 Sheets N/A SR3240 External 2,000 Sheets Option Up to 20 Sheets N/A SR3230 External 3,000 Sheets Option N/A N/A SR3130 Internal Stapler Finisher* SR3210 External Hybrid Stapler + Stapleless Finisher SR3220 External Booklet Finisher SR3240 External Booklet Finisher SR3230 External Stapler Finisher General Specifications Printing Process 4-Drum Method Output Speed MP C4504: 45-ppm B&W & FC (LTR) (Copy/Print) MP C6004: 60-ppm B&W & FC (LTR) Warm-Up Time 24 seconds Recovery from Approximately 1.0 second (motion Sleep Mode sensor activated) First Copy Time MP C4504: 5.7/4.0 seconds (FC/B&W) MP C6004: 4.5/3.1 Copy Resolution 600 dpi Quantity Indicator Up to 999 copies Single Pass Document Original Capacity: 220 sheets Feeder (SPDF) Original Size: 5.5" x 8.5" – 11" x 17" (A5 – A3) Paper Weights: Simplex: 11 – 34 lb. Bond (40 – 128 g/m2), Duplex: 14 – 34 lb. Bond (52 – 128 g/m2) Paper Capacity Standard: 2 x 550 sheets + 100-Sheet Bypass Tray, Maximum: 4,700 sheets (w/Tandem LCT + Side LCT) Supported Paper Sizes 1st Paper Tray: 8.5" x 11" (A4) 2nd Paper Tray: 5.5" x 8.5" – 12" x 18" (A6 – A3), Envelopes Bypass: Up to 12" x 18", Envelopes Custom Sizes: Width: 3.5" – 12.6" (90 – 320 mm), Length: 5.8" – 49.6" (148 – 1260 mm) Supported Paper Standard Trays: 16 – 80 lb. Bond/ Weights 166 lb. Index (60 – 300 g/m2) Bypass Tray: 14 – 80 lb. Bond/ 166 lb. Index (52 – 300 g/m2) Duplex Unit: 14 – 68 lb. Bond/ 142 lb. Index (52 – 256 g/m2) Paper Types Plain, Recycled, Special Paper 1 – 3, Letterhead, Cardstock, Preprinted Paper, Bond Paper, High-Gloss Coated Paper, Color Paper, Envelopes, Coated, Labels* & OHP* Auto Duplex Standard Output Capacity Standard: 500 sheets Maximum: 3,625 sheets Zoom 25% – 400% in 1% increments Dimensions (WxDxH) 26.3" x 29.1" x 47.5" (668 x 738 x 1205 mm) (Includes SPDF and Two-Tray Paper Bank) Weight 228 lbs. (103 kg) Power Requirements 120V – 127V, 60Hz, 15A Power Consumption 1,584W or less; Sleep Mode: .79W TEC Value** MP C4504: 1.8 kWh/week MP C6004: 2.8 kWh/Week *Bypass Tray Only ** Typical Electricity Consumption by ENERGY STAR Qualified Imaging Equipment Test Procedure Printer Specifications (Standard) CPU Intel Atom Processor Bay Trail 1.75 GHz Memory/HDD 2 GB RAM/320GB HDD Standard & 4GB RAM/320GB HDD Option Page Description Standard: PCL5c, PCL6, PDF Languages Optional: Adobe PostScript3, XPS, IPDS & PictBridge Font Support Standard: PCL: 45 Scalable fonts + International 13 fonts Optional: PostScript 3: 136 Roman fonts; IPDS: 108 Roman fonts Max. Print Resolution 1200 x 1200 dpi Network Interfaces Standard: 1000Base-T/100Base-TX/ 10Base-T Ethernet, USB2.0 Type A (3 Ports), SD Slot on Operation Panel Option: IEEE1284/ECP; IEEE802.11a/b/g/n; USB2.0 Type B Network Protocol TCP/IP (IPv4, IPv6) Support Network/OS Windows Vista/7/8/8.1/10/Server 2008/ Server 2008R2/ Server2012/ Server 2012R2 Unix; Sun Solaris, HP-UX, SCO OpenServer, RedHat Linux, IBM AIX, Citrix Presentation Server 4.5, XenApp 5.0 Mac OS X v.10.7 or later, SAP R/3, IBM iSeries AS/400-using OS/400 Host Print Transform Utilities Device Manager NX, Web Image Monitor, @Remote Document Server Specifications (Standard) Max. Stored Documents 3,000 Max. Pages/Document 2,000 Max. Page Capacity 9,000 Max. Number of Folders 200 Scanner Specifications (Standard) Scanner Resolution B&W and FC scanning at 100 – 600 dpi, Up to 1200 dpi for TWAIN scanning Scanning Speed 200/300 dpi: 110 ipm Simplex/ (B&W & Color LTR) 180 ipm Duplex Scan Area 11.7" x 17" (297 mm – 432 mm) Compression Method B&W TIFF: MH, MR, MMR, JBIG2 Color: JPEG Supported File Formats Single/Multi-Page TIFF, PDF, High Compression PDF & PDF/A, Single Page JPEG Scan Modes Scan-to-Email (with LDAP support) Scan-to-Folder (SMB/FTP) Scan-to-URL Scan-to-Media (USB/SD Card) Network TWAIN Scanning Facsimile Specifications (Optional) Type ITU-T (CCITT) G3 Circuit PSTN, PBX Resolution 200 x 100 dpi, 200 x 200 dpi, 400 x 400 dpi (with optional SAF memory) Modem Speed 33.6K – 2,400 bps w/Auto Fallback Compression Method MH, MR, MMR, JBIG Transmission Speed G3: Approximately 2 seconds/page (JBIG) Scanning Speed Up to 81 spm Auto Dialing 2,000 Quick/Speed Dial numbers; 100 Group Dial numbers Memory Capacity (SAF) Standard: 4 MB (approx. 320 pages), Optional: 64 MB (approx. 4,800 pages) with optional SAF memory Security Features (Standard) DataOverwriteSecurity System (DOSS), HDD Encryption, User Codes, SNMP v3 Support, Encryption, Locked Print, User Authentication, 802.1x Wired Authentication, Quota Setting/Account Limit, Digitally Signed PDF, and more SYSTEM SPECIFICATIONS Savin MP C4504/MP C6004 S3642-C1 www.savin.com Ricoh USA, Inc., 70 Valley Stream Parkway, Malvern, PA 19355, 1-877-472-8460 Savin® and the Savin logo are registered trademarks of Ricoh USA, Inc. Ricoh® and the Ricoh Logo are registered trademarks of Ricoh Company Ltd. All other trademarks are the property of their respective owners. ©2016 Ricoh USA, Inc. All rights reserved. Savin products and services are offered by Ricoh USA, Inc. and its affiliates. The content of this document, and the appearance, features and specifications of Savin products and services are subject to change from time to time without notice. Products are shown with optional features. While care has been taken to ensure the accuracy of this information, Ricoh makes no representation or warranties about the accuracy, completeness or adequacy of the information contained herein, and shall not be liable for any errors or omissions in these materials. Actual results will vary depending upon use of the products and services, and the conditions and factors affecting performance. The only warranties for Savin products and services are as set forth in the express warranty statements accompanying them. Hardware Accessories Paper Handling Options Two-Tray Paper Bank (PB3160)1 Tray Capacity 1,100 sheets (550 sheets x 2 trays) Paper Size 7.25" x 10.5" to 12" x 18" (A5 – A3) Paper Weight 14 – 80 lb. Bond/166 lb. Index (52 – 300 g/m2) Dimensions (WxDxH) 23.1" x 27" x 9.7" (587 x 685 x 247 mm) One-Tray Paper Bank (PB3150)1 Tray Capacity 550 sheets x 1 tray Paper Size 7.25" x 10.5" to 12" x 18" (A5 – A3) Paper Weight 14 – 80 lb. Bond/166 lb. Index (52 – 300 g/m2) Dimensions (WxDxH) 23.1" x 27" x 4.7" (587 x 685 x 120 mm) Requires installation of Caster Table Type M3 Tandem Large Capacity Tray (PB3230)1 Tray Capacity 2,000 sheets (1,000 sheets x 2) Paper Size 8.5" x 11" (A4) Paper Weight 14 – 80 lb. Bond/166 lb. Index (52 – 300 g/m2) Dimensions (WxDxH) 23.1" x 27" x 9.7" (587 x 685 x 247 mm) Side Large Capacity Tray (RT3030) Tray Capacity 1,500 sheets Paper Size 8.5" x 11" (A4) Paper Weight 14 – 80 lb. Bond/166 lb. Index (52 – 300 g/m2) Dimensions (WxDxH) 13.4" x 21.4" x 11.4" (340 x 545 x 290 mm) Requires installation of Two-Tray Paper Bank (PB3160) or Tandem LCT (PB3230) Output Trays & Finisher Options Internal Shift-Sort Tray (SH3070)3 Tray Capacity 250 sheets (8.5" x 11" or smaller) (A4 – A5) 125 sheets (8.5" x 14" or larger) (B4 – A3) Paper Size 5.5" x 8.5" to 12" x 18" (A5 – A3) Paper Weight 14 – 80 lb. Bond/166 lb. Index (52 – 300 g/m2) Cannot be installed with any Finisher One Bin Tray (BN3110) Paper Size 5.5" x 8.5" to 12.6" x 17.7" (A5 – A3) Paper Weight 14 – 80 lb. Bond/166 lb. Index (52 – 300 g/m2) Tray Capacity 125 Sheets 500-Sheet Internal Finisher (SR3130)3* Paper Size 5.5" x 8.5" to 12" x 18" (A6 – A3) Paper Weight 14 – 80 lb. Bond/166 lb. Index (52 – 300 g/m2) Stack Capacity 500 sheets (8.5" x 11" or smaller) (A4) 250 sheets (8.5" x 14" or larger) (B4 – A3) Staple Paper Size 7.25" x 10.5" to 11" x 17" (A4 – A3) Staple Paper Weight 14 – 28 lb. Bond (52 – 105 g/m2) Staple Capacity 50 sheets (8.5" x 11") (A4) 30 sheets (8.5" x 14" or larger, and/or Mixed Sizes) (B4 – A3) Staple Positions Top, Bottom, 2 Staples Dimensions (WxDxH) 21.5" x 20.6" x 6.7" (546 x 523 x 170 mm) *Not available for MP C6004. 2-/3-Hole Punch Unit (PU3040NA) (Optional; Installs inside SR3130 Internal Finisher) Punch Paper Sizes 7.25" x 10.5" to 11" x 17" (A4 – A3) Punch Paper Weight 14 – 45 lb. Bond/93 lb. Index (52 – 169 g/m2) 1,000-Sheet Hybrid Staple + Stapleless Finisher (SR3210) 2 3 4 Paper Size Proof Tray: 5.5" x 8.5" to 12" x 18" (A6 – A3) Shift Tray: 5.5" x 8.5" to 12" x 18" (A6 – A3) Paper Weight Proof Tray: 14 – 45 lb. Bond/93 lb. Index (52 – 169 g/m2) Shift Tray: 14 – 80 lb. Bond/166 lb. Index (52 – 300 g/m2) Stack Capacity Proof Tray: 250 sheets (8.5" x 11") (A4); 50 sheets (8.5" x 14" or larger) (B4) Shift Tray: 1,000 sheets (8.5" x 11") (A4); 500 sheets (8.5" x 14" or larger) (B4) Stapleless Capacity 2 – 5 sheets/set Staple Capacity 50 sheets (8.5" x 11") (A4) 30 sheets (8.5" x 14" or larger) (B4) Staple Paper Size 8.5" x 11" to 12" x 18” (A4 – A3) Staple Paper Weight 14 – 28 lb. Bond (52 – 105 g/m2) Staple Positions Top, Bottom, 2 Staples Dimensions (WxDxH) 22.2" x 24.4" x 37.8" (563 x 620 x 960 mm) 1,000-Sheet Booklet Finisher (SR3220)2 3 4 Paper Size Proof Tray: 5.5" x 8.5" to 12" x 18" (A6 – A3) Shift Tray: 5.5" x 8.5" to 12" x 18" (A6 – A3) Booklet Tray: 8.5" x 11" to 12" x 18" (A4 – A3) Paper Weight Proof Tray: 14 – 45 lb. Bond (52 – 169 g/m2) Shift Tray: 14 – 80 lb. Bond/166 lb. Index (52 – 300 g/m2) Booklet Tray: 14 – 28 lb. Bond (52 – 105 g/m2) Stack Capacity Proof Tray: 250 sheets (8.5" x 11" or smaller) (A4); 50 sheets (8.5" x 14" or larger) (B4 – A3) Shift Tray: 1,000 sheets (8.5" x 11" or smaller) (A4); 500 sheets (8.5" x 14" or larger) (B4 – A3) Booklet Tray: 20 Sets (2 – 5 sheets), 10 Sets (6 – 10 sheets) & 7 Sets (11 – 15 sheets) Staple Capacity Normal Staple: 50 sheets (8.5" x 11") (A4); 30 sheets (8.5" x 14" or larger) (B4 – A3) Saddle Stitch 15 sheets Staple Paper Size Normal Staple: 8.5" x 11" to 12" x 18" (A4 – A3) Saddle Stitch: 8.5" x 11" to 12" x 18" (A4 – A3) Staple Paper Weight 14 – 28 lb. Bond (52 – 105 g/m2) Staple Positions Top, Bottom, 2 Staples, Booklet Dimensions (WxDxH) 22.2" x 24.4" x 37.8" (563 x 620 x 960 mm) 2-/3-Hole Punch Unit (PU 3050NA) (Optional; Installs inside SR3210 or SR3220 Finisher) Punch Paper Sizes 5.5" x 8.5" to 11" x 17" (A5 – A3) Punch Paper Weight 14 – 68 lb. Bond/142 lb. Index (52 – 256 g/m2) 2,000-Sheet Booklet Finisher (SR3240)2 3 4 Paper Size Proof Tray: 5.5" x 8.5" to 12" x 18" (A6 – A3) Shift Tray: 5.5" x 8.5" to 12" x 18" (A6 – A3) Booklet Tray: 8.5" x 11" to 12" x 18" (A4 – A3) Paper Weight Proof Tray: 14 – 58 lb. Bond/122 lb. Index (52 – 220 g/m2) Shift Tray: 14 – 80 lb. Bond/166 lb. Index (52 – 300 g/m2) Booklet Tray: 17 – 28 lb. Bond (64 – 105 g/m2) Stack Capacity Proof Tray: 250 sheets (8.5" x 11" or smaller) (A4) 50 sheets (8.5" x 14" or larger) (B4) Shift Tray: 2,000 sheets (8.5" x 11" or smaller) (A4) 1,000 sheets (8.5" x 14" or larger) (B4) Booklet Tray: 30 sets (2 – 5 sheets) or 15 sets (6 – 10 sheets) or 10 sets (11 – 15 sheets) or 6 sets (16 – 20 sheets) Staple Capacity Normal Staple: 50 sheets (8.5" x 11" to 11" x 17" and Mixed Sizes) (A4 – A3) Saddle Stitch: 20 sheets Staple Paper Size Normal Staple: 8.5" x 11" to 11" x 17" (A4 – A3) Saddle Stitch: 8.5" x 11" to 12" x 18" (A4 – A3) Staple Paper Weight 14 – 28 lb. Bond (52 – 105 g/m2) Staple Positions Top, Bottom, 2 Staples, Top Slant, Booklet Dimensions (WxDxH) 25.9" x 24.1" x 37.8" (657 x 613 x 960 mm) 3,000-Sheet Finisher (SR3230)2 3 4 Paper Size Proof Tray: 5.5" x 8.5" to 12" x 18" (A6 – A3) Shift Tray: 5.5" x 8.5" to 12" x 18" (A6 – A3) Paper Weight Proof Tray: 14 – 58 lb. Bond/122 lb. Index (52 – 220 g/m2) Shift Tray: 14 – 80 lb. Bond/166 lb. Index (52 – 300 g/m2) Stack Capacity Proof Tray: 250 sheets (8.5" x 11" or smaller) (A4) 50 sheets (8.5" x 14" or larger) (B4) Shift Tray: 3,000 sheets (8.5" x 11") (A4) 1,500 sheets (8.5" x 14" or larger) (B4) Staple Capacity 50 sheets (8.5" x 11" to 11" x 17") or Mixed Sizes (A4 – A3) Staple Paper Size 8.5" x 11" to 11" x 17" (A4 – A3) Staple Paper Weight 14 – 28 lb. Bond (52 – 105 g/m2) Staple Positions Top, Bottom, 2 Staples, Top Slant Dimensions (WxDxH) 25.9" x 24.1" x 37.8" (657 x 613 x 960 mm) 2-/3-Hole Punch Unit (PU3060NA) (Optional; Installs inside SR3230 or SR3240 Finishers) Punch Paper Sizes 5.5" x 8.5" to 11" x 17" (A5 – A3) Punch Paper Weight 14 – 68 lb. Bond/142 lb. Index (52 – 256 g/m2) Color Controller E-23C Controller Type Embedded Type Fiery Platform FS150 CPU Intel Processor G850 2.9GHz Host Interface 1000Base-T/100Base-TX/10Base-T Memory 2 GB Internal HDD 500 GB Operating System Linux Network Protocol TCP/IP (IPv4/IPv6), SMB, Bonjour Printer Description Standard: PostScript 3 & PCL6/5c Language Max Print Resolution Up to 1200 dpi (2 bit) Max Scan Resolution Up to 600 dpi Fonts PS3: 138 fonts/PCL: 81 AGFA fonts Utilities Standard: Command WorkStation® 5, Fiery® Scan, Printer Delete Utility, Fiery Web Tools, Fiery Bridge, Secure Erase and Fiery VUE Optional: Fiery Impose, Fiery Compose, Fiery Auto Trap, EFI Spot-On™, Fiery Hot Folders, Fiery Color Profiler Suite v4.0, Fiery ES-2000 Spectrophotometer and EFI Productivity Pack Color Management ICC Profile, Color Chart, CMYK Color Tools Reference Pages, RGB Color Tests, Trapping Support and ColorWise® Pro Tools Additional Accessories Banner Paper Guide Tray Type M19, Caster Table Type M3, Bridge Unit BU3070, Cabinet Type F, Camera Direct Print Card Type M19, Card Reader Bracket Type 3352, Extended USB Board Type M19, External Keyboard Bracket Type M19, Fax Connection Unit Type M20, Fax Memory Unit Type M19 64MB, File Format Converter Type M19, G3 Interface Unit Type M20, HotSpot MFP Option Type S, IEEE 802.11a/g/n Interface Unit Type M19, IEEE 1284 Interface Board Type M19, Imageable Area Extension Unit Type M19, Key Counter Bracket Type M3, Memory Unit Type M19 4GB, NFC Card Reader Type M19, OCR Unit Type M13, Optional Counter Interface Unit Type M12, Postscript3 Unit Type M19, Power Filter ESP XG-PCS-15D, Smart Card Reader Built-in Unit Type M19, USB Device Server Option Type M19, XPS Direct Print Option Type M19 1Either the Cabinet Type F or one of the paper options must be installed. 2Requires configuration with Bridge Unit BU3070. 3Cannot be installed together. 4 Requires installation of Two-Tray Paper Bank (PB3160) or Tandem Large Capacity Tray (PB3230). Some options may not be available at the time of market release. Specifications are subject to change without notice. For maximum performance and yield, we recommend using genuine Savin parts and supplies. Copier Equipment & Related Services Request for Proposal Attention: Rob Fredrickson-Finance Director 800 Game Farm Road Yorkville, Illinois 60560 Prepared by: Andy Zuk, Account Executive James Mitchell, Rockford Branch Manager August 17, 2018 United City of Yorkville │ RFP Copier Equipment & Services │ Proprietary 1 A. Vendor Information 1. Firm Background Now in our third decade of impressive growth and proven history of dedicated service, RK Dixon Company has quietly become a major force in each of the business communities we serve. RK Dixon is an offic e solutions integrator providing a broad range of products and services for virtually every critical office application, from copying systems to integrated computer networks. The RK Dixon story begins with Robert Dixon and a successful, 20-year track record in copier sales with 3M. In 1983, Robert and Carla Dixon felt the timing was right to turn a new page, and incorporated the RK Dixon Company. It was a good decision, because from day one, customer response was positive. In 1992, RK Dixon purchased Copy Products Corporation, a Peoria, Illinois company, which at that time sold Konica copiers and Canon facsimile machines. Our success was noticed by Canon, and later Copy Products Corporation became Peoria's and Bloomington's authorized Canon dealer for the entire product line of Canon analog and digital copiers, color copiers, and facsimile machines. In 1993, we recognized the demand for networking services and that digital copiers would eventually be an extension of the network. This prompted us to begin a new division of our company, Network Integration Services, a computer networking services business. This division of our company, now called the IT Group, has grown dramatically and has fueled the growth of our traditional business. In 1997, Bryan Dixon and Jeff Dixon expanded south by acquiring another copier dealer, ZBM, and established a new company, RK Dixon of Central Illinois. This newly acquired territory of 25 counties included Springfield, Quincy, Decatur, Champaign and Effingham. In 2000 this company was merged into the parent company and began doing business using the RK Dixon name. In 2005, we recognized another important service that we could provide to our customers, delivering purified drinking water. In the past, organizations had to contract with bottled water companies to provide quality drinking water for their employees. Our solution is simple, cost effective, and delivers better drinking water without the hassles of 5-gallon bottles. We provide a bottle-less, state-of-the-art filtering system that transforms tap water into pure, healthier water. We established this division of our company with the unique name of Purity Plus Water Systems. In 2007, RK Dixon purchased Command Business Systems a Quad City company that marketed and serviced Canon products. Command Business Systems had a very tenured staff of service employees and a loyal customer base. RK Dixon continues to market both Command Business Systems and RK Dixon in the Quad City area, including Muscatine. RK Dixon had always been a family business guided by family values. That tradition continued with the second generation. Bryan Dixon was promoted to President of the company in 1997 and Chief Executive Officer in 2003. Jeff Dixon was promoted to President of the IT Group in 1997, the computer networking services division of the company. In February of 2012 RK Dixon became a Global Imaging Systems (GIS) core dealer. Bryan and Jeff Dixon continue to operate the company in their respected positions. As a Xerox company, RKD has the best of both worlds in helping provide comprehensive solutions to their customers. United City of Yorkville │ RFP Copier Equipment & Services │ Proprietary 2 Xerox and Global Imaging Systems (GIS) – The strength of a Fortune 500 company. World renowned R & D (Research and Development) internationally. Local ability to escalate any hardware or software challenges immediately to engineers here in the United States to be able to get quick solutions for our customers. The ability to determine problematic devices quickly and be able to DOA (dead on arrival) an infield unit and within 30 days have a brand new device installed in the customer’s office. Local Profit and Loss (P & L) and Balance Sheet reporting. RKD operates autonomously as an independent branch through their own billing and local sales and service. Today, RKD services 79 counties in Iowa, Illinois and Wisconsin with office locations in the Quad Cities, Cedar Rapids, Peoria, Rockford, Bloomington, Champaign, Springfield and Effingham. As we have grown, our commitment to our customers has never changed. We employ over 200 people dedicated to providing the highest level of service to our customers, which includes one-person operations, large corporations, government agencies, schools, and churches. Our rapid acceptance and acceleration in the business world is due to diligent attention to customer relationships and a "No Compromises" approach to quality products and networking services. RK Dixon has developed a comprehensive Mission Statement that guides all employees. The mission statement is categorized into four distinct statements; Purpose Statement, Customer Mission Statement, Employee Mission Statement, and Community Mission Statement. Purpose Statement R.K. Dixon is a technology company that provides document and information management solutions. More specifically, we provide products and services for copying, printing, faxing, and electronic filing; computer network design, implementation, administration and support; and IT consulting. Customer Mission Statement Our mission is to develop long-term business relationships with our customers that will increase productivity and profitability within their organizations. We accomplish this by listening to our customers’ needs, consulting each organization on an individual basis, and providing a solution with superior products and services. We realize that our customers have a choice in their purchasing decisions. Therefore, we strive daily to exceed our customers’ expectations by seeing our business through our customers’ eyes. Employee Mission Statement We strive to provide our employees with professional growth opportunities, necessary training and education, a safe and pleasant working environment and a competitive wage with excellent benefits. We treat all employees fairly, with dignity and respect, and we listen to all of our employees’ constructive suggestions so that we may continually improve. Community Mission Statement We value our role as a corporate citizen in all of the communities we serve. We act ethically and truthfully and service our communities and society responsibly and responsively. RK Dixon began a new initiative in 2007 called Operation Green. The new internal campaign is designed to help the company and employees examine how their behaviors impact the environment and what they can do to reduce their carbon footprint. United City of Yorkville │ RFP Copier Equipment & Services │ Proprietary 3 The campaign is the brainchild of RK Dixon president and CEO Bryan Dixon, who believes that the choices and behaviors of individuals have a ripple effect that reaches around the world today. “What we buy, what we do or do not recycle and what we throw away has an impact on everyone on this planet,” he said. “Our campaign is the beginning of an important new shift in the way we treat our world. Through simple, responsible behavioral shifts, we can protect human and planet health through environmental stewardship.” To fully develop the program, RK is calling on its own employees. Each branch will appoint at least one “Green Ambassador” who will serve a one-year term. The ambassadors will spearhead the Operation Green effort and help develop the company’s environmental policy and business plan. By including RK Dixon’s employees in the planning and measuring of success of the program, they will have a sense of personal ownership in making the environment a better place to live. “Our goal is to have actionable, measurable items,” said Bryan Dixon. “We want to be able to look back a year from now and see that we’ve really had an impact on our environment.” Financial Stability RK Dixon as a GIS core dealer has the financial stability of Xerox Corporation. Each of the 200 employees is part of a smaller business unit that has direct influence on the company’s success. As the executives of the company develop the short-term and long-term objectives, they establish quantifiable goals that every employee can help achieve. These results are published every quarter so that everyone can help the company achieve its financial objectives. This is very unique in a privately held organization. Each employee is proud to have a positive influence on the success of the company. Partnering of RKD Divisions RKD has been able to partner all their divisions within the MPS program to provide the most comprehensive MPS program for their customers. Using the multiple resources within RKD we have been able to help customers create a “One” point solution for most of their technology needs: Eliminate outdated technology and increase their operating productivity Provide a better Return on Investment (ROI) Improve Return on Assets (ROA) Provide a comprehensive understanding for the customer on the Total Cost of Ownership (TCO) Information Technology Group This business unit provides a broad array of services including, network support, network implementations, high-level consulting engagement, security audits, managed services, and software migration. This business unit consists of 28 employees. Office Technology Group This business unit provides facilities management, printers, copiers, multifunction products, facsimile products, file management solutions, in-plant production management and document scanning and distribution solutions. The Document Solutions Group enjoys business relationships with a very diverse customer base including large universities and Fortune 500 companies. This group provides Managed Print Solutions (MPS) consulting to companies of all sizes to help them develop strategies for cost savings for their document output and distribution. The Business Solutions Group senior United City of Yorkville │ RFP Copier Equipment & Services │ Proprietary 4 account executive consultants have advanced software solutions that enable them to conduct very detailed reports regarding company’s copy and print volumes and costs. Purity Plus Water Systems Group This group provides a high-tech solution for providing safe, pure drinking water for our customers’ employees. United City of Yorkville │ RFP Copier Equipment & Services │ Proprietary 5 2. References DeKalb CUSD 428 901 S 4th St, DeKalb IL 60115 Ben Bayle, Chief Technology Officer ben.bayle@d428.org 815.754.2167 Sandwich School District 430 720 Wells St, Sandwich IL 60548 Glen Bloemker, IT Manager gbloemker@sandwich430.org 815.786.2187 First Midwest Bank 212 N Chicago St, Ste B, Joliet IL 60432 Larry Giovannetti, VP IT Service Delivery and Field Service Manager larry.giovannetti@firstmidwest.com 815.774.2152 United City of Yorkville │ RFP Copier Equipment & Services │ Proprietary 6 B. General Technical Specifications RK Dixon has read and understands the specifications as outlined below. Our recommended equipment meets or exceeds the requirements. See product literature for additional information. 1. General Equipment Requirements Unless specified in Section F of this document, all copiers are to have the following minimum technical specifications. a. All copiers are to be newly manufactured with no used or refurbished parts. b. Copiers must be rated at a printing speed of 50 black and white pages per minute for the Administration, Police 1, Community Development and Park & Recreation copiers. Copiers must be rated at a printing speed of 30 black and white pages per minute for the Police 2 and Public Works copiers. c. All copiers must have the capability to scan documents; .pdf and .tif formats, color (if color capable) and black and white, at least 300dpi, and single and duplex capabilities are required. i. The vendor will specify if there is a cost to add scanning capability to the copier. No charge ii. The vendor will specify if there is a cost-per-scan associated with the scanning function. No charge d. All copiers must have the capability to be network printable via an internal ether-net print server. The vendor will specify if there is a cost to add printing capability to the copier. No charge e. All copiers must be capable of printing double-sided documents. f. All copiers must have a bypass tray for the purpose of printing on specialized paper, including envelopes. The bypass tray should have a minimum capacity of 50 sheets of standard 8½x11 copy paper. g. All copiers must have an automated document feeder with a minimum capacity of 50 sheets of standard 8½x11 copy paper. h. All copiers must be capable of printing on 8½x11, 8½x14 and 11x17 paper. Paper sizes can be supported through the use of an adjustable tray. i. All copiers must have these minimum paper tray capacities: i. 8½x11 — 1,000 sheets ii. 8½x14 — 500 sheets iii. 11x17 — 500 sheets j. All copiers must be functional as "walk-up" copiers. k. All copiers must be capable of sorting/collating. l. Ideally the control panels for all copier models should be the same or have the same "look and feel" between models. 2. Networking Requirements RK Dixon has read and our recommended products meet all specifications as outlined below. a. All networked copiers are to be installed as multi-function printers on a Windows network. All printers must be able to be installed as a network shareable printer on a Windows 2016 Server and allow printing from Windows 10 PC's and laptops. b. Ideally, all models of printers will have a unified print driver or print drivers that have a consistent "look and feel" between them. c. All copiers must be able to scan documents in color (if color capable) or black and white, .PDF or .T1F format, single or duplexed documents, to an SMB share on a Windows 2016 server. The vendor shall specify the technical requirements for this capability. United City of Yorkville │ RFP Copier Equipment & Services │ Proprietary 7 C. Supplies and Service In addition to the proposal of the lease of equipment, the vendor should also provide a breakdown of costs for services, maintenance, supplies not covered by the maintenance agreement, delivery and network configuration. RK Dixon understands and agrees to all points listed below under Maintenance and Installation. All parts and supplies (except paper and staples) are provided and included under our Service Agreement. Since the City will be placing these units under a service contract, all parts, labor and repairs are covered by that agreement and therefore under warranty for the full term of the lease. All repairs are covered except user abuse or neglect. 1. Maintenance and Installation a. Vendor shall specify the warranty period of the provided equipment. b. The warranty period shall begin when the equipment is installed and accepted by the City. c. Any necessary repair or replacement during the warranty period shall be performed at no cost to the City. d. The vendor shall provide a toll-free number for placing service calls. Upon placing a service call, the vendor shall respond to the City within two business (2) hours and, if necessary, a service technician shall arrive at the City offices within four business (4) hours to begin work. Business hours for the City are defined as 8:00 a.m. through 4:30 p.m., Monday through Friday excluding holidays. e. The City requests that all copiers have the ability to be programmed and maintained over the internet. This includes the ability to program mailboxes and other functions online; place service calls and order supplies via the internet; and auto-send maintenance calls. f. Any defect in equipment will be remedied within forty-eight (48) hours of the placement of the initial service call. g. If a defect cannot be remedied by the vendor within forty-eight (48) hours the vendor will provide the City with a comparable loaner copier, at no charge. h. The vendor will guarantee the availability of replacement equipment and parts for the duration of the maintenance agreement. i. The vendor will specify any and all installation or delivery fees for the equipment. j. Vendor shall specify if any necessary hard-wiring will need to be performed prior to installation. Hard wiring for data and power will be performed by the City prior to installation by the vendor. k. If vendor feels they offer service above and beyond what is specified in this section (e.g. fleet management software, automated services, etc.), please specify. Service Organization In 2017, RKD’s First Call Efficient rate was 97.8%, meaning the technician was able to fix the fault of the device on the first call. First call efficiency is a key benchmark RKD uses to evaluate and compensate service technicians. The first call efficiency benchmark is a best practice that is outlined so the technician reduces callbacks. The technician triages the call prior to coming onsite to make sure they have a full understanding of the device fault, the parts needed, and conducts a preventative check-up on the device during the call to eliminate callbacks. Service 1. Telephone support available Monday-Friday, 7:30am to 5:00pm, except on legal holidays. United City of Yorkville │ RFP Copier Equipment & Services │ Proprietary 8 2. One-hour confirmation of service call receipt 3. One-business day maximum downtime of equipment 4. Two-business day response for all non-critical devices Service Calls All service calls can be placed on RKD’s website or by calling our 1-877-RK DIXON. When the user goes onto the website or calls into the dispatch center they will need to relay the devices six digit asset tag number. All service calls immediately go to the RKD 360° Help Desk to be triaged. The end user will receive a phone call within an hour during normal business hours (Monday-Friday, 7:30-5:00 CST). If a service call is placed through the RKD website during non-normal business hours, the user will receive a call on the next business day. The RKD 360° Help Desk is designed to triage the service call by helping to better determine what specifically the device is doing, ex: if the call is a network or hardware issue. This helps the effectiveness of the service technician, when arriving onsite, to be better prepared to resolve the problem the first time. Service Technicians are dispatched electronically from their home location and one of the key benchmarks in which they are evaluated on, is their first call of the day arrival time. At the completion of a service call, the technician will leave a survey card with the designated key user to complete. The survey cards are a tool used by RKD to improve their processes and increase customer satisfaction, see sample on following pages. Service Technician Live Inventory All RKD technicians maintain a car parts inventory that is reflective of the machines in their field territory (MIF). All RKD service technician’s car parts inventories and RKD’s main warehouse in Davenport, IA live in real time. All of the RKD technicians are able to request parts on-line from other technician’s car inventories or from Davenport for overnight shipment to their homes. If a part needs to be requested from Xerox it is overnighted directly to the technician’s home. Loaner Policy RKD will provide a loaner to City of Yorkville for a down device that is not repairable within two standard business days, for ongoing problematic challenges. Unless more than one device is down in a building, RKD would provide a device within one working day. Preventative Maintenance Preventative Maintenance is an ongoing process. The service technician will review all the meters and functionality of the device when they are onsite at a service call to proactively do any preventative maintenance that is coming due. This helps prevent call backs. Call Backs is one of the measurements in determining the service technicians First Call Efficiency. Major Preventative Maintenance calls will be scheduled with the key user to help minimize the department’s work flow. Consumer Replaceable Parts The Xerox devices are designed to be user friendly, creating the most efficient uptime. The Xerox devices have user replaceable drums and fuser rollers in addition to the toner cartridges. Drums and fuser rollers can United City of Yorkville │ RFP Copier Equipment & Services │ Proprietary 9 be easily replaced in minutes reducing downtime for routine service calls. User replaceable parts can be stocked onsite so there is minimal downtime, which has proven to be extremely helpful during peak times. Load-Balancing/Redeployment of Devices RKD’s goal is to work with City of Yorkville to help extend the life expectancy and efficiency of each device through the term of the contract. RKD will be monitoring the volumes and service of each device during the contract recommending load-balancing. There is no cost to the City to move devices within the same building. Escalation process The general definition of a problematic device is a unit that has the same issue 3 times within a 30-day period. 1. The service technicians submit daily reports to the service manager if there is an ongoing problem with a specific device in their territory. The service manager assigns a call to the lead technician for review and discussion with the field technician. 2. The service manager receives a daily report noting all devices in the field with 3+ service calls within a 30-day period. This gives the service manager the tools to research the devices and determine if the calls have been for the same problem or a different one. If it is for the same problem the lead technician is assigned to the device. 3. If the lead technician determines that a device in the field is having ongoing problems and needs to be replaced, RKD will complete an in-field swap and then the problem is elevated through Xerox. Supply Auto Reordering RKD will install the rkd360° meter reading App on a server at the City that is designed to monitor the toner levels of networked devices. The device will report back to RKD when toner is needed. The toner cartridge will be shipped to the designated building. Each cartridge will be tagged with the department name, asset tag, and model number. Meter Billing The rkd360° App will report meter readings for networked devices to RKD for billing. United City of Yorkville │ RFP Copier Equipment & Services │ Proprietary 10 Empty Cartridge returns and recycling https://www.xerox.com/about-xerox/recycling/enus.html United City of Yorkville │ RFP Copier Equipment & Services │ Proprietary 11 Service Call Survey Card United City of Yorkville │ RFP Copier Equipment & Services │ Proprietary 12 Sample Service Call Email Confirmation United City of Yorkville │ RFP Copier Equipment & Services │ Proprietary 13 2. Training a) Vendor will provide training of City staff at the time of installation at no cost to the City. b) Vendor will provide additional training at no cost to the City, within reason, due to significant re- staffing or alteration of equipment. RK Dixon understands and agrees to the training requirements. Initial Training With the Xerox Connect Key platform, RKD can remote into the user key panel and train all the users on the basic features in a classroom or auditorium environment. The initial training can be conducted through-out the district at one time during the teacher institute day at the beginning of each school year. RKD will, also, have representative’s onsite at each building, administrative and operations areas to answer user questions and provide more specific/in-depth training. On-going Training Amanda Recoy, RKD’s Customer Account Manager (CAM) is available onsite or remotely for training needed through-out the contract. The building and/or location can contact Amanda directly to set up training. All on-going training is available at no cost for the term of the contract. United City of Yorkville │ RFP Copier Equipment & Services │ Proprietary 14 D. Pricing and Terms 1. Lease of Equipment a. Vendors shall provide three different pricing options for a 36-month, 48-month and 60-month lease on all equipment. The City will decide which option it will pursue after receiving and reviewing all proposals. b. Pricing will be locked-in for the length of the lease and maintenance agreement. c. At the end of term, the City shall be provided with an option to purchase any or all equipment at a fair market value. d. At the end of term, the City shall be provided with an option to extend the lease and maintenance agreement on a month-by-month basis. The pricing during this extension period shall be the same as the original agreement pricing. e. Vendor shall specify their terms for the upgrade or downgrade of equipment to accommodate for a change of usage during the lease period. RK Dixon understands and agrees to the City’s comments in Section D Pricing and Terms. See attached Appendix A, Cost Summary Worksheet for pricing. 2. Maintenance Agreement Pricing RK Dixon understands and agrees to the requirements outlined in section 2 Maintenance Agreement Pricing and is reflected in our pricing matrix. a. Concurrent with the length of the lease, the vendor shall provide a maintenance agreement on all equipment. b. Maintenance agreement pricing shall include all maintenance, repairs, parts and consumable supplies (excluding paper). If any consumable supplies are not included in the maintenance agreement, vendor shall specify what is excluded and will provide a cost estimate for the excluded supplies. c. Shipping costs for any consumable supplies covered by the maintenance agreement shall be included in the maintenance agreement. d. Pricing for the maintenance agreement will be a cost-per-copy (including scanned documents, if applicable) charge with no minimums or overages. e. It is assumed that there will be a pricing difference between color and black and white copies. Any copier provided with the ability to print in color must be able to track the number of color copies separately from black and white copies and thus charges will be generated accordingly. 3. Billing a. Vendor will outline their standard billing procedures. Particularly billing intervals, forms of accepted payment, late fees and grace periods. RK Dixon bills your contract on a monthly basis. We accept all major forms of payment. b. Vendor will outline how the number of copies performed will be obtained by the vendor for the purposes of billing. Since the City will be allowing us to deploy the electronic meter reading software, the clicks will be billed monthly in arrears. c. Due to the structure of City government, checks for invoices may only be issued at specific times throughout the month and only after invoices are approved to be paid by City Council. Vendor must United City of Yorkville │ RFP Copier Equipment & Services │ Proprietary 15 be willing to accommodate delays in payment due to this by either an extended grace period or waiving of late fees. Our terms are net 30 days Page 7 of 8 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us Copier Equipment Request for Proposal - Cost Summary Worksheet One form to be completed per make/model proposed by vendor, and returned with RFP. 81/2 x 11 Average Monthly Volume Copier ID Color Hole Punch Staple Fax Capacity Black & White Color Admin x x x x 2,500 13,046 4,653 Police 1 x x x x 2,500 5,894 5,718 Police 2 x 1,000 3,544 n/a Comm Dvlp x x x x 2,500 3,418 1,568 Public Works x 1,000 1,249 n/a Recreation x x x 2,500 5,140 827 Equipment Lease Price (please list as price/month) Maintenance Contract Price (please list as price/month) 36-month lease 48-month lease 60-month lease 36-month lease 48-month lease 60-month lease Cost for features as outlined on Page 5 of RFP, or supplies (excluding paper) not covered under maintenance contract: Feature or Supplies 36-month lease Indicate price rating (i.e. per month, per copy, etc.) 48-month lease Indicate price rating (i.e. per month, per copy, etc.) 60-month lease Indicate price rating (i.e. per month, per copy, etc.) Included in price above? (Y or N) Appendix A Page 7 of 8 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us Copier Equipment Request for Proposal - Cost Summary Worksheet One form to be completed per make/model proposed by vendor, and returned with RFP. 81/2 x 11 Average Monthly Volume Copier ID Color Hole Punch Staple Fax Capacity Black & White Color Admin x x x x 2,500 13,046 4,653 Police 1 x x x x 2,500 5,894 5,718 Police 2 x 1,000 3,544 n/a Comm Dvlp x x x x 2,500 3,418 1,568 Public Works x 1,000 1,249 n/a Recreation x x x 2,500 5,140 827 Equipment Lease Price (please list as price/month) Maintenance Contract Price (please list as price/month) 36-month lease 48-month lease 60-month lease 36-month lease 48-month lease 60-month lease Cost for features as outlined on Page 5 of RFP, or supplies (excluding paper) not covered under maintenance contract: Feature or Supplies 36-month lease Indicate price rating (i.e. per month, per copy, etc.) 48-month lease Indicate price rating (i.e. per month, per copy, etc.) 60-month lease Indicate price rating (i.e. per month, per copy, etc.) Included in price above? (Y or N) Appendix A United City of Yorkville │ RFP Copier Equipment & Services │ Proprietary 16 E. Timeline Please provide a timeline for the implementation of the new equipment. This timeline should include the installation of new equipment and the training of City staff. See below for the implementation Plan requested. The actual dates are dependent on award date and contract execution. Implementation The RKD implementation team will meet with the City’s implementation team. Below is the following implementation timeline (Example): Implementation Plan Meeting Time and Location RKD Team City of Yorkville Team James Mitchell, Branch Manager Andy Zuk, Account Executive Amanda Recoy, Customer Account Manager (CAM) Jerry Miceli, Branch Service Manager Todd Spear, System Analyst ______________________ ______________________ ______________________ ______________________ Date Task TBD Conduct walk-throughs of all the buildings and map the location of each device confirming electrical and network ports 1. Contract submitted for approval 2. Billing methods - paper or excel spreadsheet 3. Invoicing and payment date determined 4. Timeline for installation 5. Discuss removal of the current devices 6. Training schedule _______ RKD - Order Equipment _______ RKD will submit a Scope of Work (SOW)/implementation plan, see sample on following pages _______ City will approve SOW and forward to RKD _______ 1. RKD begin staging equipment immediately 2. RKD and the City’s IT dept. will set-up a testing device and clone _______ 1. Equipment will be installed, set-up and tested 2. Initial training of administration 3. Staff and faculty training _______ Begin Final Walk-throughs United City of Yorkville │ RFP Copier Equipment & Services │ Proprietary 17 _______ Final paperwork submitted to the City _______ Final paperwork signed and returned to RKD _______ RKD submit final check-off list to the City _______ RKD complete billing _______ 1. Schedule the City’s 30, 60, 90 day and 1st year's semi-annual reviews 2. Discuss the final benchmarking and Key Performance indicators (KPI's) for measuring the goals of the program. United City of Yorkville │ RFP Copier Equipment & Services │ Proprietary 18 Implementation plan – Sample United City of Yorkville │ RFP Copier Equipment & Services │ Proprietary 19 Ongoing Management RKD will work with the City to develop a long-term strategy based on the Six Sigma and LEAN disciplines that will continue to measure the qualitative and quantitative benchmarks established at the onset of the project. Continual improvement will focus on: Understanding City’s strategic initiatives and culture Monitor current inventory and work with the city to develop guidelines for introducing new devices into the print fleet. Continue to analyze usage patterns and workflow processes for load balancing. Monitor cost and continually evaluate devices in determining their return on investment (ROI) efficiency. Reviews RKD will be meeting with the City’s designated team 30, 60, and 90 days after installation and then on a semi- annual basis. RKD is always available to meet onsite or by conference call if there is a need between review meetings. Agenda topics: RKD’s overall performance: service response time, on-going training needs, help desk response and customer survey results. Suggestions or ideas that City wants to share that could help enhance the MPS experience for their users. City’s Key Performance Indicators (KPI’s) Equipment load balancing RKD would introduce industry updates of technology and recommended work flow process improvements. Review of “Action Items” discussed in the meeting. Reporting and Monitoring Key Performance Indicators (KPI’s) are benchmarks that RKD uses to measure the goals and objectives of the MPS program set forth by The City. Volume usage per device – to make sure the correct device for user work flow and cost efficiency is installed in area or building. Bottlenecking – City wants to make sure that there are not too many users trying to use the same device all at the same time. This will create long wait times for users and inefficient work flows. Number of users Size of document reproduction projects Walk patterns Total Cost of Operation (TCO) – measuring the cost efficiency of the program versus the current total spent for the district, at the onset of the program. Number of service calls and the reason for the call: o Device problems o Networking problems o Electrical problems o User needing additional training User survey response United City of Yorkville │ RFP Copier Equipment & Services │ Proprietary 20 Survey Results United City of Yorkville │ RFP Copier Equipment & Services │ Proprietary 21 Product Portfolio Multi-function Device Configurations Xerox C8055-H2 Office Finisher 3-Hole punch Fax Xerox B7030 Office Finisher See accompanying literature for additional specs. 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With the touch of a button, you can go to our Xerox App Gallery and download simple, yet powerful, serverless apps to your AltaLink color multifunction printer to increase user productivity and shorten everyday tasks. Built-in mobile connectivity, including Near Field Communication (NFC) Tap-to-Pair, optional Wi-Fi Direct®, @PrintByXerox, Google Cloud Print™, Xerox® Print Service Plug-in for Android™ and Mopria® provides the time-saving convenience your workforce wants and needs. POWERFUL AND SCALABLE Your workgroups operate more efficiently and effectively with AltaLink. Manage, monitor and upgrade your entire fleet with our Embedded Web Server, or provide interactive training and support right from your desktop with our remote user interface. Fewer maintenance hassles, less IT support, high-capacity paper trays and the ability to print on varying paper sizes add up to increased uptime and greater productivity. Scanning, printing and faxing can be done simultaneously, allowing for multitasking during peak periods—and your choice of finishing options means you can configure your AltaLink device for any work environment and any document type, including booklets, brochures and pamphlets. BUILT-IN SECURITY The AltaLink C8000 Series Color Multifunction Printer provides the maximum level of security through our strategic approach to comprehensive security that prevents intrusions and keeps documents and data safe. Our partnerships with McAfee® and Cisco® proactively address risks at the fleet and individual device level. Multiple layers of security include data encryption, disk overwrite and industry certifications. At the user level, Secure Print holds documents for release until they’re ready to be retrieved at the device. COLOR WHERE IT COUNTS With high resolution output of 1200 x 2400 dpi, photo-quality color images and crisp text will give your documents clarity and impact. 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Intuitive User Experience An entirely new—and yet entirely familiar way to interact that includes a tablet-like experience with gesture-based touchscreen controls and easy customization. Mobile and Cloud Ready Instant connectivity to cloud and mobile devices right from the user interface, with access to pre-loaded, cloud-hosted services that let you work where, when and how you want. Benchmark Security Full multi-level protection for both documents and data, ready to guard against and eliminate emerging threats and meet or exceed regulatory compliance. Enables Next Generation Services Work more efficiently and manage resources more effectively. Easy integration of Xerox® Managed Print Services enables remote monitoring of service delivery and consumables, plus remote configuration for even more time savings. Gateway to New Possibilities Instantly extend your capabilities with access to the Xerox App Gallery, featuring real-world apps designed to optimize digital workflows. Commission our network of partners to design innovative, business- specific solutions. Find out more about how you’ll work smarter at www.connectkey.com. 12 7 14 9 13 1 Single-Pass Duplex Automatic Document Feeder (DADF) saves time by simultaneously scanning both sides of two-sided documents at up to 139 impressions per minute. 2 Convenience Stapler (optional) staples up to 50 sheets of 20 lb/80 gsm media. 3 Bypass Tray handles up to 100 sheets of 20 lb/80 gsm, also feeds up to 110 lb Cover/300 gsm media. 4 Two 520-sheet adjustable trays (standard with all configurations). Tray 1 handles media sizes up to 11.7 x 17 in./A3 and Tray 2 handles media sizes up to 12 x 18 in./SRA3. 5 Envelope Kit (optional—replaces Tray 1) provides trouble-free feeding of up to 60 envelopes. 6 High-Capacity Tandem Tray Module (optional) brings the total paper capacity up to 3,140 sheets. 7 Four Tray Module (optional with C8030/C8035) holds a total of 2,180 sheets. 8 High-Capacity Feeder (optional) holds 2,000 sheets of letter/A4 paper, increasing the maximum paper capacity to 5,140 sheets. 9 Business Ready (BR) Finisher (optional) gives you advanced finishing functions at a great value. 10 BR Booklet Maker Finisher (optional) provides advanced finishing the capability to create 64-page saddle-stitched booklets (2 to 16 sheets). 11 C-Fold/Z-Fold Unit (optional) adds three folds: C-fold, Z-fold and Z-half-fold to the BR Finisher or BR Booklet Maker Finisher. 12 Offset Catch Tray (OCT) (standard on all configurations and included with all finishers). 13 Integrated Office Finisher (optional with C8030/C8035) provides 500-sheet stacking and 50-sheet, single-position stapling. 14 Office Finisher LX (optional with C8030/C8035/ C8045/C8055) gives you advanced finishing functions at a great value, and offers optional crease/score and saddle-stitch booklet making capable of 60-page booklets (2 to 15 sheets). 15 Xerox® Integrated RFID Card Reader E1.0 (optional) adds card based authentication with support for over 90 access cards. 16 Near Field Communication (NFC) Tap-to-Pair allows users to tap their mobile device to the AltaLink C8000 user panel and instantly connect with the MFP. FINISHING APPLICATIONS 1 2 3 4 6 5 1011 8 16 15 INTRODUCING MOBILE DEVICE-LIKE TOUCHSCREEN SUPERIORITY Meet our all-new, 10.1-inch color touchscreen —the user interface that sets a higher standard for customization, ease of use and versatility. By presenting a familiar “mobile” experience—with support for gestural input and task-focused apps that share a common look and feel—fewer steps are needed to complete even the most complex jobs. A highly intuitive layout guides you through every task from start to finish, with a natural hierarchy placing critical functions near the top of the screen and commonly used options front and center. Don’t like where a function or app is located? Customize the layout to make it yours. This unmatched balance of hardware technology and software smarts helps everyone who interacts with the AltaLink® C8000 Series get more work done, faster. Try our new UI at www.xerox.com/AltaLinkUI. ConnectKey Technology ® For more detailed specifications, including the latest certifications, go to www.xerox.com/AltalinkC8000Specs. ©2018 Xerox Corporation. All rights reserved. Xerox®, Xerox and Design®, AltaLink®, ConnectKey®, DocuShare®, Global Print Driver® and Mobile Express Driver® are trademarks of Xerox Corporation in the United States and/or other countries. The information in this brochure is subject to change without notice. Updated 3/18 BR21021 AC8BR-01UF Xerox® AltaLink® C8030/C8035/C8045/C8055/C8070 Color Multifunction Printer DEVICE SPECIFICATIONS AltaLink C8030 AltaLink C8035 AltaLink C8045 AltaLink C8055 AltaLink C8070 Speed (Color/Black-and-white)Up to 30/30 ppm Up to 35/35 ppm Up to 45/45 ppm Up to 50/55 ppm Up to 70/70 ppm Monthly Duty Cycle*Up to 90,000 pages Up to 110,000 pages Up to 200,000 pages Up to 300,000 pages Up to 300,000 pages Hard Drive/Processor/Memory Minimum 250 GB HDD/Intel® Atom™ Quad Core 1.91 GHz/2 MB Cache/8 GB system memory Connectivity 10/100/1000Base-T Ethernet, High-Speed USB 2.0 direct print, Wi-Fi Direct® with optional Xerox® USB Wireless Adapter, NFC Tap-to-Pair Optional Controller Xerox® EX-c C8000 Print Server Powered by Fiery® Copy and Print Resolution Copy: Up to 600 x 600 dpi; Print: Up to 1200 x 2400 dpi First-copy-out Time (as fast as) (from platen/warmed-up state) 8.1 seconds color/6.7 seconds black-and-white 7.8 seconds color/6.4 seconds black-and-white 7.2 seconds color/5.7 seconds black-and-white 5.2 seconds color/4.9 seconds black-and-white First-print-out Time (as fast as)6.5 seconds color/5.3 seconds black-and-white 6.4 seconds color/5.2 seconds black-and-white 6.5 seconds color/5.3 seconds black-and-white 6.0 seconds color/4.7 seconds black-and-white 4.7 seconds color/4.0 seconds black-and-white Page Description Languages Adobe® PostScript® 3™, Adobe PDF version 1.7, PCL® 5c/PCL 6, Optional XML Paper Specification (XPS) Paper Input Standard Single-Pass Duplex Automatic Document Feeder: 130 sheets; Speed: up to 139 ipm (duplex); Sizes: 3.4 x 4.9 in. to 11.7 x 17 in./85 x 125 mm to 297 x 432 mm Bypass Tray: 100 sheets; Custom sizes: 3.5 x 3.9 to 12.6 x 19 in./89 x 98 mm to 320 x 483 mm (SEF) Tray 1: 520 sheets; Custom sizes: 5.5 x 7.2 in. to 11.7 x 17 in./140 x 182 mm to 297 x 432 mm (SEF) Tray 2: 520 sheets; Custom sizes: 5.5 x 7.2 in. to 12 x 18 in./140 x 182 mm to SRA3 (SEF) Choose One Four Tray Module (Trays 3 and 4—available with C8030/C8035): 1,040 sheets; 520 sheets each; Custom sizes: 5.5 x 7.2 to 12 x 18 in./ 140 x 182 mm to SRA3 (SEF) High Capacity Tandem Tray Module: 2,000 sheets; One 867-sheet paper tray and one 1,133-sheet paper tray; Sizes: 8.5 x 11 in./A4 Optional High-Capacity Feeder (HCF): 2,000 sheets; Size 8.5 x 11 in./A4 long edge feed Envelope Tray (replaces Tray 1): Up to 60 envelopes: #10 Commercial, Monarch, DL, C5 Paper Output/ Standard Finishing Optional Dual Offset Catch Tray (standard when finishers are not attached): 250 sheets each; Face up Tray: 100 sheets Integrated Office Finisher (Available with C8030/C8035): 500-sheet stacker, 50 sheets stapled, single-position stapling Office Finisher LX (Available with C8030/C8035/C8045/C8055): 2,000-sheet stacker, 50 sheets stapled, 2-position stapling, optional hole punch, optional booklet maker (score, saddle stitch 2 to 15 sheets (60 pages)) BR Finisher: 3,000-sheet stacker and 500-sheet top tray, 50-sheet multiposition stapling and 2/3-hole punching BR Booklet Maker Finisher: 1,500-sheet stacker and 500-sheet top tray, 50-sheet multiposition stapling and 2/3-hole punching plus saddle-stitch booklet making (2 to 16 sheets, 64 pages) and V-folding C-Fold/Z-Fold Unit: Adds Z-folding, Letter Z-folding and Letter C-folding to the BR Finisher and BR Booklet Maker Finisher Convenience Stapler: 50-sheet stapling (based on 80 gsm), includes Work Surface INTUITIVE USER EXPERIENCE Customize and Personalize Site, Function or Workflow Customization with Xerox App Gallery and Xerox® App Studio Print Drivers Job Identification, Bi-directional Status, Job Monitoring, Xerox® Global Print Driver®, Xerox® Mobile Express Driver® Xerox® Embedded Web Server PC or mobile—Status Information, Settings, Device Management, Cloning Remote Console/Preview Remote User Interface Print Features Print from USB, Sample Set, Saved Job, Booklet Creation, Store and Recall Driver Settings, Scaling, Job Monitoring, Application Defaults, Two-sided Printing, Draft Mode Scan and Fax Scan to USB/Email/Network (FTP/SMB), Scan File Formats: PDF, PDF/A, XPS, JPG, TIFF; Convenience Features: Scan to Home, Searchable PDF, Single/ Multi-page PDF/XPS/TIFF, Password-protected PDF; Fax Features: Walk-up Fax (one-line or three-line options available, includes LAN Fax, Direct Fax, Fax Forward to Email), Fax dialing, Unified Address Book, Optical Character Recognition (OCR) MOBILE AND CLOUD READY Mobile Connectivity Apple® AirPrint®, Google Cloud Print™ Ready, Xerox® Print Service Plug-in for Android™, Mopria® Print Service Plug-in for Android, NFC, Wi-Fi Direct Printing Mobile Printing @PrintByXerox, Xerox® Mobile Print, Xerox® Mobile Print Cloud, Xerox® Mobile Link App; Visit www.xerox.com/officemobileapps for available apps. Cloud Connectivity Print from/Scan to Google Drive™, Microsoft® OneDrive®, DropBox™, Microsoft Office 365™, Box®, Xerox® DocuShare® and more. BENCHMARK SECURITY Network Security IPsec, HTTPS, SFTP and Encrypted Email, Network Authentication, SNMPv3, SHA-256 Hash Message Authentication, SSL, TLS, Security Certificates, Automatic Self-signed Certificate, Cisco® Identity Services Engine (ISE) integration Device Access Firmware Verification, User Access and Internal Firewall, Port/IP/Domain Filtering, Audit Log, Access Controls, User Permissions, Smart Card Enablement Kit (CAC/PIV/.NET), Xerox® Integrated RFID Card Reader E1.0 Data Protection Encrypted Hard Disk (AES 256-bit, FIPS 140-2, Validated) and Image Overwrite, McAfee® ePolicy Orchestrator®, McAfee Integrity Control, Whitelisting, Job Level Encryption via HTTPS and Drivers Document Security Common Criteria Certification (ISO 15408), Encrypted Secure Print, FIPS Encrypted Print Drivers ENABLES NEXT GENERATION SERVICES Print Management Xerox® Print Management and Mobility Suite, Configuration Cloning, Xerox® Standard Accounting, Equitrac, Y Soft, PaperCut and more partner solutions Managing Print Xerox® Device Manager, Xerox® Support Assistance, Auto Meter Read, Managed Print Services Tools Sustainability Cisco EnergyWise®, Print User ID on Margins, Earth Smart Print Settings GATEWAY TO NEW POSSIBILITIES Cloud Services Xerox® Easy Translator, Xerox® Healthcare MFP (U.S. only), many additional services available Xerox App Gallery Many apps and cloud services available. Visit www.xerox.com/appgallery for a growing selection of apps available for adding functions to the MFP. * Maximum volume capacity expected in any one month. Not expected to be sustained on a regular basis. ConnectKey® B7025/B7030/B7035 XEROX® VERSALINK® MULTIFUNCTION PRINTER Reliable. Budget friendly. Business ready. ConnectKey Technology ® XEROX® CONNECTKEY® TECHNOLOGY—THE NEXUS OF YOUR COMPLETE PRODUCTIVITY ECOSYSTEM From Xerox—the company that created the modern workplace—we present the next revolution in workplace productivity. With a consistent user experience across a wide range of devices, mobile and cloud connectivity and a growing library of apps to expand functionality, you’ll work faster, better and smarter. Intuitive User Experience An entirely new—and yet entirely familiar way to interact that includes a tablet-like experience, with gesture-based touchscreen controls and easy customization. Mobile and Cloud Ready Instant connectivity to cloud and mobile devices right from the user interface, with access to pre-loaded, cloud-hosted services that let you work where, when and how you want. Benchmark Security Full multi-level protection for both documents and data, ready to guard against and eliminate emerging threats and meet or exceed regulatory compliance. Enables Next Generation Services Work more efficiently and manage resources more effectively. Easy integration of Xerox® Managed Print Services enables remote monitoring of service delivery and consumables. Gateway to New Possibilities Instantly extend your capabilities with access to the Xerox App Gallery, featuring real-world apps designed to optimize digital workflows. Commission our network of partners to design innovative, business-specific solutions. Find out more about how you’ll work smarter at www.connectkey.com. HIGHER PERFORMANCE. OPTIMIZED EFFICIENCY. Right out of the box, you’ll count on your Xerox® VersaLink B7000 Series Multifunction Printer to consistently and flawlessly perform the tasks that make your business work more efficiently. From IT-free installation wizards, to step-by-step configuration options, you’re ready to go—hassle free. And with an entirely re-engineered paper path and new LED print head technology, we’ve taken day-in, day-out reliability to an impressive level of excellence. VersaLink devices are loaded with features and time-saving Xerox® technologies designed to speed up information sharing and reduce inefficient workflows. Ensure information accuracy with Scan and Fax preview, and do more with scanned documents with built-in optical character recognition (OCR). When it comes to safeguarding critical documents and data, VersaLink devices deliver benchmark security that protects all points of vulnerability, including protection from unauthorized device access, secure network communication, 256-bit hard disk encryption with secure overwrite and the ability to add security to individual documents. EASY TO USE. EASY TO CUSTOMIZE. With the VersaLink B7000 Series Multifunction Printer’s oversize, customizable 7-inch color touchscreen, you can tap, swipe and pinch your way through tasks and functions with mobile-like ease. Preloaded Xerox® ConnectKey® Apps help optimize office efficiency, and on-screen access to the extensive Xerox App Gallery provides expanded functionality—like the optional Xerox® Easy Translator Service app, which quickly translates scanned documents into numerous languages. Get more done in less time by creating customized 1-Touch Apps to automate multi-step workflows for individuals or groups. Simply tap your new app to quickly perform the job you configured. And with Simple ID, individual users and groups enter a user ID and password once, and then enjoy fast, secure access to task-specific presets, individualized favorite contacts, and commonly used apps on a personalized home screen. READY FOR THE WAY YOU WORK. The VersaLink B7000 Series Multifunction Printer gives you the freedom to work where and how you want—with out-of-the-box direct connectivity to Google Drive™, Microsoft® OneDrive® and DropBox™, and access to additional options through the Xerox App Gallery. The ability to connect and print from multiple devices is key for today’s worker, and VersaLink devices meet the challenge with optional Wi-Fi® and Wi-Fi Direct®, plus Apple® AirPrint®, Google Cloud Print™, Xerox® Print Service Plug-in for Android™, Near Field Communication (NFC) Tap-to-Pair and Mopria®. Learn more about why Xerox is the only choice for today’s mobile professionals by visiting www.xerox.com/mobile. Xerox® VersaLink ® B7025/B7030/B7035 Multifunction Printer When it comes to seamless integration into your work environment and helping you get important tasks done faster, there’s no smarter option than the affordable, reliable and supremely business-ready VersaLink B7025/B7030/B7035 Multifunction Printer—featuring Xerox® ConnectKey® Technology. 1 2 3 4 5 6 10 9 12 1 A 110-sheet Duplex Automatic Document Feeder (DADF) scans two-sided black-and-white or color originals for copy, scan and fax jobs. 2 Optional work surface (included with Convenience Stapler) gives you plenty of room to sort documents. 3 Card Reader Bay with embedded USB port.1 4 An easily accessible USB port1 allows users to quickly print from or scan to any standard USB memory device. 5 The 100-sheet Bypass Tray handles media sizes from 3.5 x 3.87 in. to 11.69 x 17 in./88.9 x 98.4 mm to 297 x 431.8 mm. 6 The standard 520-sheet Tray 1 handles media sizes from 5.5 x 7.17 in. to 11.69 x 17 in./139.7 x 182 mm to 297 x 431.8 mm. 1 USB ports can be disabled. MULTIPLE PAPER TRAY OPTIONS TO FIT EVERY NEED: 7 Add the Single Tray Module to the Desktop model to increase the total paper capacity to 1,140 sheets (includes Bypass Tray). Or choose the optional Three Tray Module (not shown) to increase the total paper capacity to 2,180 sheets (includes Bypass Tray). 8 Choose the optional Single Tray with Stand Module to increase the total paper capacity to 1,140 sheets (includes Bypass Tray) and provides storage for toner cartridges and other supplies. 9 Choose the optional High-Capacity Tandem Tray Module allows for a total paper capacity of up to 3,140 sheets (includes Bypass Tray). 10 The optional High-Capacity Feeder holds 2,000 sheets of letter/A4 paper, increasing the maximum paper capacity to 5,140 sheets. ADD INCREASED VERSATILITY WITH FINISHING OPTIONS: 11 The Dual Catch Trays (optional with Desktop model) stack up to 250 sheets each, lower tray offsets. 12 The optional Office Finisher LX gives you advanced finishing functions at a great value and offers optional booklet making. 13 The optional Integrated Office Finisher provides 500-sheet stacking and 50-sheet, single-position stapling. FINISHING APPLICATIONS 6 8 13 6 11 7 INTRODUCING TOUCHSCREEN SUPERIORITY Meet our all-new, 7-inch color touchscreen —the user interface that sets a higher standard for customization, personalization and versatility. By presenting a familiar “mobile” experience—with support for gestural input and task-focused apps that share a common look and feel—fewer steps are needed to complete even the most complex jobs. A highly intuitive layout guides you through every task from start to finish, with a natural hierarchy placing critical functions near the top of the screen and commonly used options front and center. Don’t like where a function or app is located? Customize the layout to make it yours. This unmatched balance of hardware technology and software capability helps everyone who interacts with the VersaLink® B7000 Series Multifunction Printer get more work done, faster. Xerox® VersaLink ® B7025/B7030/B7035 DEVICE SPECIFICATIONS VersaLink B7025 VersaLink B7030 VersaLink B7035 Speed Up to 25 ppm Up to 30 ppm Up to 35 ppm Monthly Duty Cycle1 Up to 107,000 pages Up to 129,000 pages Up to 153,000 pages Hard Drive/Processor/Memory 320 GB HDD2/1.05 GHz Dual-core/2 GB memory Connectivity Ethernet 10/100/1000 Base-T, High-speed USB 3.0, Wi-Fi® and Wi-Fi Direct® with optional Wi-Fi Kit Controller Features Unified Address Book, Configuration Cloning, Scan Preview, Xerox Extensible Interface Platform®, Xerox App Gallery, Xerox® Standard Accounting, Role Based Permissions, Convenience Authentication Enabled, Online Support Copy and Print Resolution Copy: Up to 600 x 600 dpi; Print: Up to 1200 x 1200 dpi First-copy-out Time (as fast as)As fast as 6.8 seconds As fast as 5.4 seconds As fast as 5.4 seconds First-print-out Time As fast as 10.4 seconds As fast as 9.1 seconds As fast as 9.1 seconds Page Description Languages PCL® 5e/PCL 6/PDF/XPS/TIFF/JPEG/HP-GL/optional Adobe® PostScript® 3™ Paper Input Standard Duplex Automatic Document Feeder (DADF): 110 sheets: Standard sizes: 5.5 x 8.5 in. to 11 x 17 in./A5 to A3; Custom sizes (duplex): 4.92 x 4.33 in. to 11.69 x 17 in./125 x 110 mm to 297 x 431.8 mm; Custom sizes (simplex): 4.92 x 3.35 in. to 11.69 x 17 in./125 x 85 mm to 297 x 431.8 mm Bypass Tray: 100 sheets; Custom sizes: 3.5 x 3.87 in. to 11.69 x 17 in./88.9 x 98.4 mm to 297 x 431.8 mm Tray 1: 520 sheets; Custom sizes: 5.5 x 7.17 in. to 11.69 x 17 in./139.7 x 182 mm to 297 x 431.8 mm Choose One Single Tray Module: 520 sheets; Custom sizes: 5.5 x 7.17 in. to 11.69 x 17 in./139.7 x 182 mm to 297 x 431.8 mm Single Tray with Stand: 520 sheets; Custom sizes: 5.5 x 7.17 in. to 11.69 x 17 in./139.7 x 182 mm to 297 x 431.8 mm Three Tray Module (1,560 sheets): 520 sheets each; Custom sizes: 5.5 x 7.17 in. to 11.69 x 17 in./139.7 x 182 mm to 297 x 431.8 mm High-Capacity Tandem Tray (2,520 sheets): Tray 2: 520 sheets; Custom sizes: 5.5 x 7.17 in. to 11.69 x 17 in./139.7 x 182 mm to 297 x 431.8 mm; Tray 3: 870 sheets; Standard sizes: 8.5 x 11 in. and 7.25 x 10.5 in./A4 or B5; Tray 4: 1,130 sheets; Standard sizes: 8.5 x 11 in. and 7.25 x 10.5 in./A4 or B5 Optional Envelope Tray: Up to 60 envelopes: #10 commercial, Monarch, DL, C5; Custom sizes: 3.9 x 5.8 in. to 6.4 x 9.5 in./98 x 148 mm to 162 x 241 mm High-Capacity Feeder (HCF): 2,000 sheets; Standard sizes: 8.5 x 11 in. and 7.25 x 10.5 in./A4 or B5 Paper Output/ Standard Finishing Optional Dual Catch Tray 2 : 250 sheets each; Lower tray offsets Integrated Office Finisher: 500-sheet stacker, 50 sheets stapled, single-position stapling Office Finisher LX: 2,000-sheet stacker, 50 sheets stapled, 3-position stapling, optional hole-punch, optional booklet maker (score, saddle stitch) Convenience Stapler with Work Surface: Staples 50 sheets INTUITIVE USER EXPERIENCE Customize and Personalize Walkup customization, Personalize Home Screen by User, Multiple Home Screens with Simple ID, Customize by Site, Function or Workflow with Xerox App Gallery and Xerox® App Studio Print Drivers Job Identification, Bi-directional Status, Job Monitoring, Xerox® Global Print Driver® and Mobile Express Driver® Xerox® Embedded Web Server PC or mobile—Status Information, Responsive Design, Settings, Device Management, Cloning Preview Preview of Scan/Fax with Zoom, Rotate, Add Page Print Features Print from USB, Secure Print, Sample Set, Personal Print, Saved Job, Xerox® Earth Smart Driver Settings, Job Identification, Booklet Creation, Store and Recall Driver Settings, Bi-directional Real-time Status, Scaling, Job Monitoring, Application Defaults, Two-sided Printing (as default), Skip Blank Pages, Draft Mode Scan Optical Character Recognition (OCR), Scan to USB/Email/Network (FTP/SMB), Scan File Formats: PDF, PDF/A, XPS, JPEG, TIFF; Convenience Features: Scan to Home, Searchable PDF, Single/Multi-Page PDF/XPS/TIFF/Password Protected PDF Fax3 Optional Walk-up Fax (one-line or three-line options available, includes LAN Fax, Direct Fax, Fax Forward to Email), optional Fax Over IP MOBILE AND CLOUD READY Mobile Printing Apple® AirPrint®6, Google Cloud Print™ Ready, Xerox® Print Service and Mopria® Print Service Plug-ins for Android™, @PrintByXerox Mobility Options Xerox® Mobile Print and Mobile Print Cloud5, Connect via NFC/Wi-Fi Direct Printing5, Xerox® Mobile Link App4. Visit www.xerox.com/officemobileapps for available apps. Cloud Connectors4 Print from/Scan to Google Drive™, Microsoft® OneDrive®, Dropbox™, Microsoft Office 365®, Box®, Xerox® DocuShare® Platform5 and more BENCHMARK SECURITY Network Security IPsec, HTTPS, encrypted email. Network Authentication, SNMPv3, SSL/TLS, Security Certificates, Pre-installed Self-signed Certificates, Cisco® Identity Services Engine (ISE) integration Device Access Firmware Verification, User access and internal firewall, Port/IP/Domain Filtering, Audit Log, Access Controls, User Permissions, Smart Card Enabled (CAC/PIV/.NET), Xerox® Integrated Card Reader Bay Data Protection Setup/Security Wizards, Job Level Encryption via HTTPS/IPPS submission, Encrypted hard disk (AES 256-bit, FIPS 140-2) and image overwrite, Common Criteria Certification (ISO 15408) (undergoing evaluation), Encrypted Apps with Embedded Certificate Support Document Security Secure Print, Secure Fax, Secure Email, Password Protected PDF ENABLES NEXT GENERATION SERVICES Print Management Xerox® Print Management and Mobility Suite5, Configuration Cloning, Xerox® Standard Accounting, Equitrac5, Y Soft5 and more Managing Print Xerox® Device Manager, Xerox® Support Assistance, Auto Meter Read, Managed Print Services tools Sustainability Cisco EnergyWise®, Earth Smart Printing, Print User ID on margins GATEWAY TO NEW POSSIBILITIES Cloud Services Xerox® Easy Translator5, Xerox® Healthcare MFP (U.S. only)5, CapturePoint™5, many additional services available Xerox App Gallery Many apps and cloud services available. Visit www.xerox.com/appgallery for a growing selection of Xerox® apps available for adding functions to the Printer/MFP. 1 Maximum volume capacity expected in any one month. Not expected to be sustained on a regular basis; 2 HDD and Dual Catch Tray are optional on Desktop model; 3 Requires analog phone line; 4 Free optional download from Xerox App Gallery to the Printer—www.xerox.com/xeroxappgallery; 5 Purchased option; 6 Visit www.apple.com for AirPrint Certification list. The VersaLink B7025/B7030/B7035 Multifunction Printer is built on Xerox® ConnectKey® Technology. For more information, visit www.connectkey.com. ConnectKey Technology ® For more detailed specifications, go to www.xerox.com/VersaLinkB7000Specs. ©2018 Xerox Corporation. All rights reserved. Xerox®, Xerox and Design®, ConnectKey®, DocuShare®, Global Print Driver®, Mobile Express Driver®, VersaLink® and Xerox Extensible Interface Platform® are trademarks of Xerox Corporation in the United States and/or other countries. The information in this brochure is subject to change without notice. Updated 1/18 BR21105 VB7BR-01UB We guarantee no one matches our guarantee. The Toshiba Quality Commitment is our guarantee that you’re getting the utmost in advanced technology, dependability, service and support. Toshiba stands squarely behind our promise with the assurance of complete satisfaction. Everything we do contributes to that goal—from setting the industry standard for research and development, to providing instant access to Toshiba support personnel. Look around. Nothing compares to Toshiba...quality guaranteed. No Fine Print. No Strings Attached. Here’s How the Guarantee Works. FREE REPLACEMENT If your Toshiba manufactured Copier, Facsimile, Printer or its accessories do not operate within Toshiba’s product specifications during the term of this program, and if the equipment cannot be repaired to perform within product specifications, Toshiba will replace the Copier, Facsimile, Printer or accessory at no charge with a model of equal or better features and specifications. FREE LOANER If your Toshiba manufactured Copier, Facsimile or Printer is out-of- service more than two (2) consecutive business days after notifying your Authorized Toshiba Servicing Dealer or requires off-site service, a loaner Copier, Facsimile or Printer will be provided by the Authorized Toshiba Servicing Dealer at no additional charge. TERM OF PROGRAM The term of this program is: a) for purchased equipment, three years from equipment installation date or maximum number of copies as stated in the product specifications, whichever occurs first; or b) for leased or rental equipment, three years or the length of the original lease starting from the equipment installation date, whichever is longer. At Toshiba, everything we do is fueled by one core idea: “Leading Innovation.” But we don’t just say it. We live it. Our commitment to quality, reliability and innovation continues to set us apart in the technology industry earning us top honors from respected organizations like BLI, Better Buys for Business and the Business Technology Association. See the other side of this flyer for a full list of awards. To learn more, visit business.toshiba.com LEADING INNOVATION HAS ITS REWARDS FRANK AWARD WINNER THECANNATA REPOR T“Best-in-Class Manufacturer” 32nd ANNUAL DEALER SURVEY OVERALL The Cannata Report 2017 Best in Class, Manufacturer for Dealer Support Annual Dealer Survey 2017 Best in Class, A3 Manufacturer 2015 Best in Class, Manufacturer for Dealer Support 2014 Best in Class, Manufacturer for Dealer Support Business Technology 2017 Channel’s Choice Association (BTA) • Primary Product Line Provider 2014 Channel’s Choice • Corporate Support • Distribution 2012 Channel’s Choice • Superior Performance • Corporate Support • Distribution • Inventory American Business Awards 2015 Silver Stevie, Business to Business Services, Encompass X 2015 Bronze Stevie, New Product/Service of the Year, e-BRIDGE Manufacturing Leadership 2012 Manufacturing Leadership 100 Award, Council Global Value Chain Mastery MarketTools ACE Award (Achievement in Customer Excellence) ICX Association Entertainment Excellence Award Digital Signage at STAPLES Center MONOCHROME MFPs e-STUDIO907/1057/1207 • Better Buys for Business, 2015 Editor’s Choice e-STUDIO5508A/6508A/7508A/8508A • Better Buys for Business, 2016 Editor’s Choice e-STUDIO4508A • Buyers Laboratory (BLI), 2017 Highly Recommended • Buyers Laboratory (BLI), 2017 Summer Pick e-STUDIO4508LP • Better Buys for Business, 2017 Editor’s Choice e-STUDIO477s/527s • Better Buys for Business, 2013 Editor’s Choice COLOR MFPs e-STUDIO5506AC/6506AC/7506AC • Buyers Laboratory (BLI), 2017 Highly Recommended • Better Buys for Business, 2017 Innovative Product of the Year • Better Buys for Business,2016 Editor’s Choice e-STUDIO2505AC/3005AC/3505AC/4505AC/5005AC • Buyers Laboratory (BLI), 2016 Highly Recommended • Better Buys for Business, 2016 Editor’s Choice e-STUDIO287cs/347cs/407cs • Buyers Laboratory (BLI), 2014 Outstanding Achievement for Energy Efficiency – e-STUDIO407cs • Better Buys for Business, 2013 Editor’s Choice OUR AWARD-WINNING LINE UP Inv. Code: 22218 AWARD FLYER 1K PG 12/17 © 2017 Toshiba America Business Solutions, Inc. Electronic Imaging Division Black & White Multifunction Printer Up to 30 PPM Small/Medium Workgroup Copy, Print, Scan, Fax Secure MFP Solutions Ready Simple, smart and stylish. A new 9” tablet-style touch screen with an embedded web browser is easy to use and customizable to meet your needs. And, it is part of the bold new look being introduced across the e-STUDIO series. Produce more with less effort. The Toshiba e-STUDIO2008A/2508A/3008A is designed to put a fast, efficient, secure MFP in the hands of small and medium workgroups. Not only is it high-volume, it also produces high-quality type and images. •Impressive resolution with new laser design providing 2,400 dpi x 600 dpi •A time-saving, high-speed, high-capacity 300-sheet optional Dual-Scan Document Feeder •Up to 120,000 maximum monthly copy volume •Excellent black toner yields up to 43,900 pages at 5% The same power and performance typically enjoyed only by larger businesses is now available for smaller groups and companies. After all, size does not have to limit capability, nor production, especially thanks to Toshiba’s e-STUDIO2008A/2508A/3008A MFP. e-STUDIO2008A/e-STUDIO2508A/e-STUDIO3008A Technology for every office, delivering advanced functionality, ease of use and peace of mind. Every industry has unique workflow needs. Toshiba has developed customizable MFPs to make your job easier. Intuitive and smartly integrated, our products simplify complex tasks and give you control while providing the reliability Toshiba is known for. Toshiba’s latest series delivers on our promise of Together Information – our commitment to collaborate with clients in order to provide tailored, cost-effective solutions that meet your print, document management and content needs while helping you meet your green objectives. •Speeds of 20, 25 and 30 PPM •High-volume and high-toner yields •Advanced e-BRIDGE Next technology •Fast dual-core processor CONNECT. INTEGRATE. SIMPLIFY. A COMPACT DESIGN THAT LEAVES NOTHING OUT. Small to medium workgroups need to get a lot more done often using fewer resources and minimal space. That’s the thinking behind the e-STUDIO2008A/2508A/3008A too. Plenty of functions, lots of capacity, and a small footprint with a fresh, new look. Dual-Scan Document Feeder holds an amazing 300 originals and boasts an impressive 240 images per minute (IPM) by scanning both sides of the page in a single pass. First Copy Out Time clocks in at an impressive 4.3 seconds. Print Around eliminates printing bottlenecks by allowing other print jobs to go around one job that’s held-up due to requiring a specific paper size or type. Limitless Job Reservation will queue up multiple copy or print jobs so users can send jobs whenever. Saddle/Fold Capabilities offer saddle-stitch finishing and the ability to fold without stapling. Scan-to and Print-from USB lets you print straight from your USB drive or scan documents to it. Advanced e-BRIDGE Next Technology enables the MFP to drive Toshiba’s internally developed solutions or those from a third party with ease. Notifications Feature takes the hassle out of checking for depleted supplies or maintenance needs. Paper Volume Indicators on the front panel make it easy to see the paper sizes, types and levels in each cassette. Context-Sensitive Help Button provides instant, thorough explanations straight from the manual to help as needed. Service Module Design significantly reduces the cost and time spent servicing the MFP. TOSHIBA TECHNOLOGY AT WORK FOR YOU. At Toshiba, we work hard to make your work easier, and more productive. In fact, we haven’t even mentioned all of our impressive features, like PCL 6, PS3, XPS support and universal drivers that offer connectivity to Windows®, Macintosh® and more. Then there are driver plug-ins such as Job Point that splits large jobs over multiple machines, Job Replicator for multipart form replacement, Job Separator for batch printing with any Windows app, and Job Build to print different documents together as a single job. Security for Your Business We’re constantly looking for new ways to make your work, and ours, safer, and more secure. •A 320GB Self-Encrypting Drive (SED) with Automatic Drive Invalidation (ADI) & Data Overwrite capability provides top level security •FIPS 140-2 Validated SED meets and exceeds government requirements •IPsec is available to securely encrypt data sent to and from the MFP Responsibility for the Planet Innovation that is truly innovative makes certain that our environment is part of the equation, which is precisely why we’re always looking for ways to be even more environmentally responsible. •RoHS compliance, the use of recycled plastics, and Low-Power Super Sleep Mode work to help the environment •EPEAT Gold Registered in the global registry for greener electronics, designed to help purchasers choose products that reduce environmental impact •Energy Star V2.0 meets the latest, most stringent requirements The e-STUDIO2008A/2508A/3008A includes all the features you would expect from a top quality MFP, along with a few new ones that may come as a pleasant surprise. In Control with the Greatest of Ease A new tiltable, touch swipe 9” color panel works like a tablet or smartphone interface so you can find whatever you need by just swiping your finger. Advanced e-BRIDGE Next Technology Built on Linux®, this latest generation e-BRIDGE Next architecture features an Embedded Web Browser, a fast dual- core processor, 4GB RAM and a 320GB FIPS 140-2 Validated SED enabling the MFP to easily drive Toshiba’s internally developed solutions or even third-party applications. Double the Scan Speed A 300-sheet high-speed, high-capacity Dual-Scan Document Feeder (DSDF) produces up to 120 IPM simplex and 240 IPM duplex. A conventional RADF is available for less scan-intensive businesses. Special Envelope Cassette Keep your envelopes firmly in place for accurate printing from start to finish with a new envelope cassette that holds 60 at a time. Add What You Need, All at Once A 1,200-sheet capacity comes standard, but if you need more, just add 2 optional 550-sheet cassettes or a tandem LCF for 2,000 LT only for a total capacity of 3,200. High Volume, High Toner Yield The monthly copy volume reaches 120,000 and an equally impressive toner yield tops out at 43,900 at 5% coverage. Multi-Station Print Enabler Toshiba’s internally developed Multi-Station Print Enabler allows users to send print jobs from their desktop and retrieve them at any convenient MFP by simply swiping their badge and authenticating at that device. THE FEATURES YOU EXPECT, AND MORE. 1 2 4 3 1 Document Feeder Options MR4000 Dual-Scan Document Feeder (DSDF) MR3031 Reversing Automatic Document Feeder (RADF) K A5005PC Platen Cover 2 Accessory Tray & Keyboard Options GR1250 Accessory Tray GR9000 Bluetooth Keyboard GR1260 10-Key Numeric Keypad 3 Finishing Options MJ1042 50-Sheet Inner Finisher MJ1109 50-Sheet Console Finisher MJ1110 50-Sheet Saddle-Stitch Finisher MJ5014 Job Separator 4 Additional Paper Options KD1058 Paper Feed Pedestal KD1059LT 2,000-Sheet Large Capacity Feeder MY1048 Additional Drawer Module for PFP MY1049 Envelope Cassette Additional Option Highlights •Embedded OCR Enabler •Multi-Station Print Enabler •Wireless LAN/Bluetooth •IPsec Security Enabler •Single & Dual-Line Facsimile •Hidden Card Reader Pocket •Expansive Third-Party Solutions List Designs and specifications subject to change without notice. For best results and reliable performance, always use supplies manufactured or designated by Toshiba. Not all options and accessories may be available at the time of product launch. Please contact a local Authorized Toshiba Dealership for availability. Toner yields are esti- mates based on 5% coverage, letter-size page. Driver and connectivity feature support varies by client/network operating system. Product names may be trademarks of their respective companies. This is a Class 1 laser product complying with IEC60825-1. © 2016 Toshiba America Business Solutions, Inc. Electronic Imaging Division Inv. Code 22302 2008A/2508A/3008A Brochure 5K PG 4/16 Main Specifications Copy System Indirect Electrostatic Photographic Method/OPC/Laser Printing/ Heat Roller Fusing Display 9” Color WVGA Touch Screen Tilting Display Copy Speed 20/25/30 PPM (LT) First Copy Out 4.3/4.3/4.3 Warm-Up Time Approx. 20 Seconds Copy Resolution 2,400 x 1200 dpi with Smoothing Stack Feed Bypass 3.9” x 5.8” to LD, Envelope Multiple Copying Up to 999 Copies Paper Capacity Standard 1,200 Sheets/Max. 3,200 Sheets Original Feed Optional 300-Sheet DSDF or 100-Sheet RADF Scan Speed & Weights DSDF Scan: Up to 240 IPM Duplex, 120 IPM Simplex (Monochrome or Color), Simplex: 9.3-110 lb Bond, Duplex: 9.3-110 lb Bond RADF Scan: Up to 73 IPM (Monochrome or Color): Simplex: 9.3-41.8 lb Bond, Duplex: 13.3-41.8 lb Bond Max. Original Size LD Paper Feed Sizes Drawer 1: 550 Sheets-ST-R to LD Drawer 2: 550 Sheets-ST-R to LD Stack Feed Bypass: 100 Sheets-3.9” x 5.8” to LD Opt. 550-Sheet Paper Feed Pedestal-ST-R to LD Opt. 550-Sheet Drawer for PFP-ST-R to LD Opt. Envelope Cassette for PFP-Approx. 60 Envelopes/550 Sheets-ST-R to LG Opt. 2,000-Sheet Tandem LCF (Pedestal Type)-LT Only Paper Weights Standard: 550 Sheets x 2-16 lb Bond-140 lb Index Stack Feed Bypass: 100 Sheets-14 lb Bond-140 lb Index Opt. 550-Sheet Paper Feed Pedestal-16 lb Bond-140 lb Index Opt. 550-Sheet Drawer for PFP -16 lb Bond-140 lb Index Opt. Envelope Cassette for PFP-16 lb Bond-140 lb Index Opt. 2,000-Sheet Tandem LCF (Pedestal Type), 17-28 lb Bond Duplex Standard Automatic Duplex Unit (16 lb Bond-140 lb Index) Reproduction Ratio 25% to 400% Max Duty Cycle Max. 80K/100K/120K Month Weight Approx. 121 lb Approx. Dimensions 23” (W) x 23” (D) x 31” (H)) Toner Yield 43.9K @ 5% Power Source 120 Volts, 50/60 Hz, 15 Amps Power Consumption Maximum 1.5kW (120V) CPU Intel Atom™ 1.33GHz (Dual-Core) Memory 4GB Hard Disk Drive 320GB Self-Encrypting Drive FIPS 140-2 Validated e-BRIDGE Next Print Specifications PDL PCL5e, PCL5c, PCL6 (PCL XL), PS3, PDF, XPS, JPEG Print Speed 20/25/30 Pages Per Minute (LT) Print Resolution 600 x 600 dpi (1 bit) or 2,400 x 600 dpi (with Smoothing), 1,200 x 1,200 dpi (2 bit) or 3,600 x 1,200 dpi (with Smoothing) PS3 Only Operating Systems Windows® Vista, Windows Server® 2008/R2, Windows® 7, 8, 8.1, 10, Windows Server® 2012/R2, Macintosh® (Mac OS × 10.4, 10.5, 10.6, 10.7, 10.8, 10.9, 10.10, 10,11), Unix®, Linux® Network Protocols TCP/IP (IPv4, IPv6), NetBIOS over TCP/IP, IPX/SPX® for Novell® Environments, EtherTalk® for Macintosh Environments Printing Protocols SMB, LPR/LPD, IPP (Ver.1.1) w/Authentication, AppleTalk PAP or EtherTalkTM, Port 9100 (bi-directional), NetWare P-SERVER LPD w/ iPrint, WS Print, FTP Print Drivers Windows® Vista SP2 (32-bit, 64-bit), Windows Server® 2008 SP2 (32-bit, 64-bit), Windows Server® 2008 R2 SP1 (64-bit), Windows® 7 SP1 (32-bit, 64-bit), Windows® 8/8.1 (32-bit, 64-bit), Windows Server® 2012/R2 (64-bit), Windows® 10 (32-bit, 64-bit), Mac OS® X 10.6.8, 10.7.4, 10.8, 10.9, 10.10 Interface RJ-45 Ethernet (10/100/1000 Base-T), USB 2.0 (High-speed), Optional 802.11b/g/n, Wireless LAN, Optional Bluetooth Wireless Device AirPrint®, Mopria®, e-BRIDGE Print & Capture Application on iOS and Android (Available via Apple App Store or Google Play) Device Management TopAccess, EFMS 6.2 (e-BRIDGE Fleet Management Software) Account Control Up to 10,000 users or 1,000 Departments Supports User Authentication (on Device), Login Name/Password (via Windows domain) or Login Name/ Password (via LDAP Server) for Copy, Print, Scan, Fax, List, and User Function Accessibility Features Tilt Front Panel, Job Programs, Universal Grip for Paper Trays, Disable Screen Timeout and Audible Beep Message Alerts Security Features User Authentication, On-Board Data Scramble Function, SCEP, Disable e-Filing, Disable Copy, Disk Overwrite, IP Address Filtering (10 Sets), MAC Address Filtering (10 Sets), Network Service Control, Network Port Control, SMB Packet Signing, SSL (HTTP, IPP, LDAP, SMTP, POP, FTP, DPWS), IPsec (IKEv1, IKEv2), Security Mode Change, CC Certified (ISO/IEC15408 EAL3+)*, IEEE2600.1, IEEE802.1X, Digital Signature for Client Utilities, Password Policy, Password Lock, Password Expiration, Self Testing, Job Access Control, Log Access Control for Job Log, Security Stamp * Compliant with IEEE2600.1 in High security mode. Environmental Stds. Energy Star (V2.0), EPEAT Gold, Blue Angel Mark (RAL UZ-171, MFD), Canadian ECP, Californian Proposition 65, Nordic Swan, RoHS Certification WHQL (Windows 7, 8, 8.1, 10, 2008 R2, 2012, 2012 R2), Novell, Citrix, SAP Scan Specifications Scan Speed DSDF Scan: Up to 240 IPM Duplex, 120 IPM Simplex (Monochrome or Color) RADF Scan: Up to 73 IPM (Monochrome or Color) Scan Modes Standard: Full Color, Auto Color, Monochrome, Grayscale Scan Resolution 600 dpi, 400 dpi, 300 dpi, 200 dpi, 150 dpi, 100 dpi File Formats Monochrome: TIFF-Multi/Single Page, PDF-Multi/Single Page, Searchable PDF (Opt.), XPS-Multi/Single Page, DOCX (Opt.), XLSX (Opt.), PPTX (Opt.) Color/Grayscale: JPEG, TIFF-Multi/Single Page, PDF-Multi/Single Page, Slim PDF, Searchable PDF (Opt.), XPS-Multi/Single Page, DOCX (Opt.), XLSX (Opt.), PPTX (Opt.) Image Compression Color/Grayscale: JPEG (High, Middle, Low) Facsimile Specifications Compatibility Super G3 Data Compression MH/MR/MMR/JBIG Transmission Speed Approx. 3 Seconds Per Page Fax Modem Speed Up to 33.6 Kbps Memory Transmission 100 Jobs (with HDD), 2,000 Destinations Max. 400 Destinations /Job Scan Speed 0.7 Seconds Per Page, Maximum 73 IPM e-Filing Specifications Operation Method Color Touch Screen Control Panel or Client PC Number of Boxes 1 Public Box, 200 Private User Boxes Capacity of Boxes 100 Folders Per Box, 400 Documents Per Folder/Box, 200 Pages Per Document Accessories (Options) Platen & Document Feeder Options DSDF MR4000 RADF MR3031 Platen Cover K A5005PC Additional Paper Options Paper Feed Pedestal KD1058 Drawer Module MY1048 Envelope Cassette Option MY1049 Large Capacity Feeder KD1059LT Finishing Options Inner Finisher MJ1042 50-Sheets Staple Finisher MJ1109 Saddle-Stitch Finisher MJ1110 Hole Punch Unit for MJ1042 MJ6011 Hole Punch Unit for MJ1109/MJ1110 MJ6105 Bridge Kit KN5005 Job Separator MJ5014 Connectivity/Security Options FAX Unit/2nd Line for FAX Unit GD1370 Wireless LAN/Bluetooth GN4020 Bluetooth Keyboard GR9000 Accessory Tray GR1250 Panel 10-Key Option GR1260 Card Reader Holder GR1290 Meta Scan Enabler GS1010 IPsec Enabler GP1080 Unicode Font Enabler GS1007 Embedded OCR Enabler Single License GS1080 Five Licenses GS1085 Multi-Station Print Enabler Single License GS1090 Five Licenses GS1095 USB Hub Option GR1270 Advanced Scanning (ReRite) GB1280V8 SharePoint Connector GB1440 Exchange Connector GB1450 Google Docs Connector GB1540 Miscellaneous Options Stand STAND5005 Accessible Arm KK2550 Work Tray KK5005 Harness Kit for Coin Controller GQ1280 Corporate Office 9740 Irvine Blvd., Irvine, CA 92618 Tel: 949-462-6000 East Coast 959 Route 46 East, 5th Floor, Parsippany, NJ 07054 Tel: 973-316-2700 Midwest 8770 W. Bryn Mawr Ave., Suite 700, Chicago, IL 60631 Tel: 773-380-6000 South 2037 Bakers Mill Rd., Dacula, GA 30019 Tel: 678-546-9385 West Coast 9740 Irvine Blvd., Irvine, CA 92618 Tel: 949-462-6000 Web Site www.business.toshiba.com Color Multifunction Printer Up to 50 PPM Medium/Large Workgroup Copy, Print, Scan, Fax Secure MFP Solutions Ready Technology for every office, delivering advanced functionality, ease of use and peace of mind. Every industry has unique workflow needs. Toshiba has developed customizable MFPs to make your job easier. Intuitive and smartly integrated, our products simplify complex tasks and give you control while providing the reliability Toshiba is known for. Toshiba’s latest series delivers on our promise of Together Information – our commitment to collaborate with clients in order to provide tailored, cost-effective solutions that meet your print, document management and content needs while helping you meet your green objectives. •45 & 50 PPM •High-resolution color •High-volume black & white •Advanced e-BRIDGE Next technology •Fast dual-core processor CONNECT. INTEGRATE. SIMPLIFY. Toshiba’s latest e-BRIDGE Next controller delivers exceptional color quality. Don’t restrict yourself to black and white when you can print with impactful color. Not just any color, either. It’s Toshiba’s new, multi-beam laser color with higher resolution for top-notch image quality. •1,200 dpi x 1,200 dpi (PostScript 3) for exceptional laser quality •The Toshiba e-BRIDGE Color Profile Tool allows for the creation of profiles to adjust color for varying media types, lighting or even to match Pantone colors, unique spot colors or output from another device •256 gradations for smooth transitions in photographs and illustrations •Auto-calibration ensures consistency of color across small and large print jobs Simple, smart and stylish. A new 9” tablet-style touch screen with an embedded web browser is easy to use and customizable to meet your needs. And, it is part of the bold new look being introduced across the e-STUDIO series. e-STUDIO4505AC/e-STUDIO5005AC SMALL FOOTPRINT, BIG BUSINESS. Even with a relatively small footprint, the e-STUDIO4505AC/5005AC is packed with industry- leading technology and innovations designed to help workgroups connect, integrate and simplify. Dual-Scan Document Feeder holds an amazing 300 originals and boasts an impressive 240 images per minute (IPM) by scanning both sides of the page in a single pass. Multi-Station Print Enabler allows you to retrieve your print job from a series of networked MFPs via simple authentication. Print Around eliminates printing bottlenecks by allowing other print jobs to go around one job that’s held-up due to requiring a specific paper size or type or, in some cases, even colored toner. Limitless Job Reservation will queue up multiple copy or print jobs so users can send jobs whenever. Embedded Optical Character Recognition (OCR) simplifies the creation of searchable PDFs or editable document formats such as Microsoft Word®. Exclusive AquaAce Media water and tear resistant media up to 12” x 47” banner size. Saddle/Fold Capabilities offer saddle-stitch finishing and the option to fold without stapling. 12” x 18” Cassette provides the ability to print stunning 11” x 17” color bleeds on 12” x 18” paper. Scan-to and Print-from USB lets you print straight from your USB drive or scan documents to it. Notifications Feature takes the hassle out of checking for depleted supplies or maintenance needs. Paper Volume Indicators on the front panel make it easy to see the paper sizes, types and levels in each cassette. Context-Sensitive Help Button provides instant, thorough explanations straight from the manual to help as needed. Service Module Design significantly reduces the cost and time spent servicing the MFP. TOSHIBA TECHNOLOGY NEVER LOOKED BETTER. Keeping medium to large workgroups in mind, the e-STUDIO4505AC/5005AC is easily integrated, customizable and solutions ready, with an open platform. Flexible integration with third-party solutions applications, an embedded web browser brings the workflow to one location, at your fingertips. Toshiba’s exclusive e-BRIDGE Print & Capture application enables mobile device users to take advantage of the broad feature set when they’re in the office and on the go. A universal driver along with PCL 6, PS3, and XPS support provide fast and easy connectivity to Windows®, Macintosh® and more. The universal print driver works for all users. Tandem print comes standard, and you can choose from a variety of time-saving, function-adding plug-ins that enable productivity from the driver. For instance: •Job Point—quickly split up large jobs with up to 10 Toshiba MFPs •Job Replicator—use multi-part form replacement (3 prints) •Job Separator—perform batch printing easily using any Windows app •Job Build—conveniently print different document types all together as a single job Tight Security Along with all of the new and innovative Toshiba technologies, we keep the security of your business top of mind. •A 320GB Self-Encrypting Drive (SED) with Automatic Drive Invalidation (ADI) & Data Overwrite capability provides top level security •FIPS 140-2 Validated SED meets and exceeds government requirements •IPsec is available to securely encrypt data sent to and from the MFP Environmental Protection Innovation that is truly innovative makes certain that our environment is part of the equation, which is precisely what we do here at Toshiba. •RoHS compliance, the use of recycled plastics, and Low-Power (0.6W) Super Sleep Mode work to help the environment •EPEAT Gold Registered in the global registry for greener electronics, designed to help purchasers choose products that reduce environmental impact •Energy Star V2.0 meets the latest, more stringent requirements FEATURES, BENEFITS, AND THE WOW FACTOR. The Toshiba e-STUDIO4505AC/5005AC can increase the efficiency of your workgroups, improve the professionalism of your presentations, and streamline the workflow of your organization. And, that’s just for starters. Double the Scan Speed A 300-sheet high-speed, high-capacity Dual-Scan Document Feeder (DSDF) produces up to 120 IPM simplex and 240 IPM duplex. A conventional RADF is available for less scan-intensive businesses. Envelopes—the Perfect Fit A special envelope cassette is available to hold up to 60 envelopes, making sure each one is fed and printed in the same place, every time. Volumes and Volumes A high monthly copy volume is up to 210,000 for monochrome and 105,000 for color printing. Toner yields are 33,600 CMY and 38,400 K (at 5%) respectively. Multi-Station Print Enabler Toshiba’s internally developed Multi-Station Print Enabler allows users to send print jobs from their desktop and retrieve them at any convenient MFP by simply swiping their badge and authenticating at that device. Advanced e-BRIDGE Next Technology Built on Linux®, this latest generation e-BRIDGE Next architecture features an Embedded Web Browser, a fast dual- core processor, 4GB RAM and a 320GB FIPS 140-2 Validated SED enabling the MFP to easily drive Toshiba’s internally developed solutions or even third-party applications. 1 2 4 3 1 Document Feeder Options MR4000 Dual-Scan Document Feeder (DSDF) MR3031 Reversing Automatic Document Feeder (RADF) K A5005PC Platen Cover 2 Accessory Tray & Options GR1250 Accessory Tray GR9000 Bluetooth Keyboard GR1260 10-Key Numeric Keypad 3 Finishing Options MJ1042 50-Sheet Inner Finisher MJ1109 50-Sheet Console Finisher MJ1110 50-Sheet Saddle-Stitch Finisher MJ5015 Job Separator 4 Additional Paper Options KD1058 Paper Feed Pedestal KD1059LT 2,000-Sheet Large Capacity Feeder MY1048 Additional Drawer Module for PFP MY1049 Envelope Cassette Additional Option Highlights •Embedded OCR Enabler •Multi-Station Print Enabler •Wireless LAN/Bluetooth •IPsec Security Enabler •Single & Dual-Line Facsimile •Hidden Card Reader Pocket •Expansive Third-Party Solutions List Designs and specifications subject to change without notice. For best results and reliable performance, always use supplies manufactured or designated by Toshiba. Not all options and accessories may be available at the time of product launch. Please contact a local Authorized Toshiba Dealership for availability. Toner yields are esti- mates based on 5% coverage, letter-size page. Driver and connectivity feature support varies by client/network operating system. Product names may be trademarks of their respective companies. This is a Class 1 laser product complying with IEC60825-1. © 2016 Toshiba America Business Solutions, Inc. Electronic Imaging Division Inv. Code 22296 4505AC/5005AC Brochure 5K PG 4/16 Main Specifications Copy System Indirect Electrostatic Photographic Method/OPC/Laser Printing/ Heat Roller Fusing Display 9” Color WVGA Touch Screen Tilting Display Copy Speed 45/50 PPM (LT) First Copy Out Color: 5.7/5.7 Monochrome: 4.4/4.4 Warm-Up Time Approx. 20 Seconds Copy Resolution 600 x 600 dpi Stack Feed Bypass 3.9” x 5.8” to 12” x 18”, 12” x 47” Banner, Envelope Multiple Copying Up to 999 Copies Paper Capacity Standard 1,200 Sheets/Max. 3,200 Sheets Original Feed Optional 300-Sheet DSDF or 100-Sheet RADF Scan Speed & Weights DSDF Scan: Up to 240 IPM Duplex, 120 IPM Simplex (Monochrome or Color), Simplex: 9.3-110 lb Bond, Duplex: 9.3-110 lb Bond RADF Scan: Up to 73 IPM (Monochrome or Color), Simplex: 9.3-41.8 lb Bond, Duplex: 13.3-41.8 lb Bond Max. Original Size LD Paper Feed Sizes Drawer 1: 550 Sheets-ST-R to LD Drawer 2: 550 Sheets-ST-R to 12” x 18” Stack Feed Bypass: 100 Sheets-3.9” x 5.8” to 12” x 18”, 12” x 47” Banner Opt. 550-Sheet Paper Feed Pedestal-ST-R to 12” x 18” Opt. 550-Sheet Drawer for PFP-ST-R to 12” x 18” Opt. Envelope Cassette for PFP-Approx. 60 Envelopes/550 Sheets-ST-R to LG Opt. 2,000-Sheet Tandem LCF (Pedestal Type)-LT Only Paper Weights Standard: 550 Sheets x 2-16 lb Bond-140 lb Index Stack Feed Bypass: 100 Sheets-14 lb Bond-100 lb Cover Opt. 550-Sheet Paper Feed Pedestal-16 lb Bond-140 lb Index Opt. 550 Sheets Drawer for PFP-16 lb Bond-140 lb Index Opt. Envelope Cassette for PFP-16 lb Bond-140 lb Index Opt. 2,000-Sheet Tandem LCF (Pedestal Type)-17 lb-28 lb Bond Duplex Standard Automatic Duplex Unit (16 lb Bond-140 lb Index) Reproduction Ratio 25% to 400% Max Duty Cycle Max. 105K/105K Month (Color: 100%) Max. 210K/210K Month (Monochrome: 100%) Weight Approx. 166 lb Approx. Dimensions 23” (W) x 25.2” (D) x 31” (H) CMYK Toner Yield CMY: 33.6K, K: 38.4K @ 5% Power Source 120 Volts, 50/60 Hz, 12 Amps Power Consumption Maximum 1.5kW (120V) CPU Intel Atom™ 1.33 GHz (Dual-Core) Memory 4GB Hard Disk Drive 320GB Self-Encrypting Drive FIPS 140-2 Validated e-BRIDGE Next Print Specifications PDL PCL5e, PCL5c, PCL6 (PCL XL), PS3, PDF, XPS, JPEG Print Speed 45/50 Pages Per Minute (LT) Print Resolution 600 x 600 dpi (5 bit), 1,200 x 1,200 dpi (Color/2 bit) or 3,600 x 1,200 dpi (BW/with Smoothing) PS3 Only) Operating Systems Windows® Vista, Windows Server® 2008/R2, Windows® 7, 8, 8.1, 10, Windows Server® 2012/R2, Macintosh® (Mac OS X 10.6, 10.7, 10.8, 10.9, 10.10, 10,11), Unix®, Linux® Network Protocols TCP/IP (IPv4, IPv6), NetBIOS over TCP/IP, IPX/SPX® for Novell® Environments, EtherTalk ® for Macintosh Environments Printing Protocols SMB, LPR/LPD, IPP (Ver.1.1) w/Authentication, AppleTalk PAP or EtherTalkTM, Port 9100 (bi-directional), NetWare P-SERVER LPD w/ iPrint, WS Print, FTP Print Drivers Windows® Vista SP2 (32-bit, 64-bit), Windows Server® 2008 SP2 (32-bit, 64- bit), Windows Server® 2008 R2 SP1 (64-bit), Windows® 7 SP1 (32-bit, 64-bit), Windows® 8/8.1 (32-bit, 64-bit), Windows Server® 2012/R2 (64-bit), Windows® 10 (32-bit, 64-bit), Mac OS® X 10.6.8, 10.7.4, 10.8, 10.9, 10.10 Interface RJ-45 Ethernet (10/100/1000 Base-T), USB 2.0 (High-speed) Optional 802.11b/g/n, Wireless LAN, Optional Bluetooth Wireless Device AirPrint®, Mopria®, e-BRIDGE Print & Capture Application on iOS and Android (Available via Apple App Store or Google Play) Device Management TopAccess, EFMS 6.2 (e-BRIDGE Fleet Management Software) Account Control Up to 10,000 users or 1,000 Departments Supports User Authentication (on Device), Login Name/Password (via Windows domain) or Login Name/ Password (via LDAP Server) for Copy, Print, Scan, Fax, List, and User Function Accessibility Features Tilt Front Panel, Job Programs, Universal Grip for Paper Trays, Disable Screen Timeout and Audible Beep Message Alerts Security Features User Authentication, On-Board Data Scramble Function, SCEP, Disable e-Filing, Disable Copy, Disk Overwrite, IP Address Filtering (10 Sets), MAC Address Filtering (10 Sets), Network Service Control, Network Port Control, SMB Packet Signing, SSL (HTTP, IPP, LDAP, SMTP, POP, FTP, DPWS), IPsec (IKEv1, IKEv2), Security Mode Change, CC Certified (ISO/IEC15408 EAL3+)*, IEEE2600.1, IEEE802.1X, Digital Signature for Client Utilities, Password Policy, Password Lock, Password Expiration, Self Testing, Job Access Control, Log Access Control for Job Log, Security Stamp *Compliant with IEEE2600.1 in High Security Mode. Environmental Stds. Energy Star (V2.0), EPEAT Gold, Blue Angel Mark (RAL UZ-171, MFD), Canadian ECP, Californian Proposition 65, Nordic Swan, RoHS Certification WHQL (Windows 7, 8, 8.1, 10, 2008 R2, 2012, 2012 R2), Novell, Citrix, SAP Scan Specifications Scan Speed DSDF Scan: Up to 240 IPM Duplex, 120 IPM Simplex (Monochrome or Color) RADF Scan: Up to 73 IPM (Monochrome or Color) Scan Modes Standard: Full Color, Auto Color, Monochrome, Grayscale Scan Resolution 600 dpi, 400 dpi, 300 dpi, 200 dpi, 150 dpi, 100 dpi File Formats Monochrome: TIFF-Multi/Single Page, PDF-Multi/Single Page, Searchable PDF (Opt.), XPS-Multi/Single Page, DOCX (Opt.), XLSX (Opt.), PPTX (Opt.) Color/Grayscale: JPEG, TIFF-Multi/Single Page, PDF-Multi/Single Page, Slim PDF, Searchable PDF (Opt.), XPS-Multi/Single Page, DOCX (Opt.), XLSX (Opt.), PPTX (Opt.) Image Compression Color/Grayscale: JPEG (High, Middle, Low) Facsimile Specifications Compatibility Super G3 Data Compression MH/MR/MMR/JBIG Transmission Speed Approx. 3 Seconds Per Page Fax Modem Speed Up to 33.6 Kbps Memory Transmission 100 Jobs (with HDD), 2,000 Destinations Max. 400 Destinations/Job Scan Speed 0.7 Seconds Per Page, Maximum 73 IPM e-Filing Specifications Operation Method Color Touch Screen Control Panel or Client PC Number of Boxes 1 Public Box, 200 Private User Boxes Capacity of Boxes 100 Folders Per Box, 400 Documents Per Folder/Box, 200 Pages Per Document Accessories (Options) Platen & Document Feeder Options DSDF MR4000 RADF MR3031 Platen Cover K A5005PC Additional Paper Options Paper Feed Pedestal KD1058 Drawer Module MY1048 Envelope Cassette Option MY1049 Large Capacity Feeder KD1059LT Finishing Options Inner Finisher MJ1042 50-Sheet Staple Finisher MJ1109 Saddle-Stitch Finisher MJ1110 Hole Punch Unit for MJ1042 MJ6011 Hole Punch Unit for MJ1109/MJ1110 MJ6105 Bridge Kit KN5005 Job Separator MJ5015 Connectivity/Security Options FAX Unit/2nd Line for FAX Unit GD1370 Wireless LAN/Bluetooth GN4020 Hardcopy Security Printing GP1190A Bluetooth Keyboard GR9000 Accessory Tray GR1250 Panel 10-Key Option GR1260 Card Reader Holder GR1290 Meta Scan Enabler GS1010 IPsec Enabler GP1080 Unicode Font Enabler GS1007 Embedded OCR Enabler Single License GS1080 Five Licenses GS1085 Multi-Station Print Enabler Single License GS1090 Five Licenses GS1095 Advanced Scanning (ReRite) GB1280V8 SharePoint Connector GB1440 Exchange Connector GB1450 Google Docs Connector GB1540 Miscellaneous Options Stand STAND5005 Accessible Arm KK2550 Work Tray KK5005 Harness Kit for Coin Controller GQ1280 Corporate Office 9740 Irvine Blvd., Irvine, CA 92618 Tel: 949-462-6000 East Coast 959 Route 46 East, 5th Floor, Parsippany, NJ 07054 Tel: 973-316-2700 Midwest 8770 W. Bryn Mawr Ave., Suite 700, Chicago, IL 60631 Tel: 773-380-6000 South 2037 Bakers Mill Rd., Dacula, GA 30019 Tel: 678-546-9385 West Coast 9740 Irvine Blvd., Irvine, CA 92618 Tel: 949-462-6000 Web Site www.business.toshiba.com Color Multifunction Printer Up to 75 PPM Large Workgroup Copy, Print, Scan, Fax Secure MFP Solutions Ready Technology for every office, delivering advanced functionality, ease of use and peace of mind. Every industry has unique workflow needs. Toshiba has developed customizable MFPs to make your job easier. Intuitive and smartly integrated, our products simplify complex tasks and give you control while providing the reliability Toshiba is known for. Toshiba’s latest series delivers on our promise of Together Information – our commitment to collaborate with clients in order to provide tailored, cost-effective solutions that meet your print, document management and content needs while helping you meet your green objectives. •Speeds of 55, 65 & 75 PPM Color •High-resolution and high-volume color •High-volume black & white •Advanced e-BRIDGE Next technology •Fast dual-core processor CONNECT. INTEGRATE. SIMPLIFY. Sleeker, faster, and more versatile than ever. This year, Toshiba is introducing a new, sleek lineup that’s as impressive on the outside as it is on the inside. Its ultra-modern look houses the latest innovative technology, like brilliant, multi-beam laser color delivered at up to 75 pages per minute as well as black and white up to 85 pages per minute. •1,200 dpi x 1,200 dpi, 2bit color (PostScript 3) for genuine laser quality •600 dpi x 600 dpi, 5bit color in image smoothing mode, color mode •e-BRIDGE Color Profile Tool provides accurate Pantone® or unique color matching options •New high-speed, high-capacity Dual-Scan Document Feeder •Up to 600K maximum monthly copy volume Simple, smart and stylish. A new 9” tablet-style touch screen with an embedded web browser is easy to use and customizable to meet your needs. And, it is part of the bold new look being introduced across the e-STUDIO series. e-STUDIO5506AC/e-STUDIO6506AC/e-STUDIO7506AC INNOVATIVE FEATURES, VERSATILE CONNECTIVITY. The Toshiba e-STUDIO7506AC series helps workgroups connect, integrate and simplify while improving efficiency, productivity and the professionalism of presentations. Higher Robust Speeds include 55/65/75 brilliant color pages per minute and 65/75/85 monochrome pages per minute, respectively. Fast Dual-Scan Document Feeder handles up to 300 sheets at a time and seamlessly scans both sides of each page in a single pass to produce a full 240 images per minute (IPM). Fast First Copy Out Times include 6.4/6.4/5.4 seconds for full-color printing and 5.2/4.5/4.1 seconds (respectively) for black and white printing. 9” Tablet-Style Touch Screen works intuitively, helping you access instructions, functions, and commands with the swipe of the finger. Banner Printing produces impressive signage as large as 12” x 47” using our unique AquaAce media. Print Around eliminates printing bottlenecks by allowing other print jobs to go around one job that’s held-up due to requiring a specific paper size, type or, in some cases, color toner. Limitless Job Reservation will queue up multiple copy or print jobs so users can send jobs whenever. Saddle/Fold Capabilities offer saddle-stitch finishing and the ability to fold without stapling. Scan-to and Print-from USB lets you print straight from your USB drive or scan documents to it. Advanced e-BRIDGE Next Technology enables the MFP to drive Toshiba’s internally developed embedded solutions or those from a third party with ease. Notifications Feature takes the hassle out of checking for depleted supplies or maintenance needs. Paper Volume Indicators on the front panel make it easy to see the paper sizes, types and levels in each cassette. Help Button provides instant, thorough explanations straight from the manual to help as needed. TOSHIBA INNOVATION AT ITS FINEST. When it comes to seamless workflow and simplified integration, the e-STUDIO7506AC series represents the finest Toshiba has to offer. The latest e-BRIDGE Next technology enables complete third-party integration and support for internally driven solutions. A universal driver along with PCL 6, PS3, and XPS support provide fast and easy connectivity to Windows®, Macintosh® and more. AirPrint and Mopria™ support means mobile users can print to the MFP with ease. The e-BRIDGE Print & Capture application provides additional capabilities including the ability to scan from the MFP back to your mobile device. Also, a Dual-Line Fax option can handle heavy fax volumes with ease. Cloud Support New Scan-to-Cloud and Cloud Print capabilities increase productivity by allowing users to access, store and print documents remotely from the MFP. Whether it’s Dropbox, OneDrive or Google Drive, the new e-STUDIO7506AC series makes scanning to these cloud-based locations a breeze, while embedded support for Google Cloud Print enables easy printing to the MFP from anywhere you may be. Advanced Security Even more important than functionality is the security offered by the e-STUDIO7506AC series. Such technological advancements include: •A 320GB Self-Encrypting Drive (SED) with Automatic Drive Invalidation (ADI) & Data Overwrite capability provides top level security •FIPS 140-2 Validated SED meets and exceeds government requirements •IPsec is available to securely encrypt data sent to and from the MFP Environmental Responsibility Because we have been working to protect the environment as well as your security, you can rest assured Toshiba has what it takes to protect both. •RoHS compliance, the use of recycled plastics, and Low-Power (0.6W) Super Sleep Mode work to help the environment •EPEAT Gold Registered in the global registry for greener electronics, designed to help purchasers choose products that reduce environmental impact •Energy Star V2.0 meets the latest, more stringent requirements IMPRESSIVE EVEN BEFORE YOU TURN IT ON. Toshiba’s e-STUDIO7506AC series offers the best of the best, enabling large workgroups to improve productivity and connectivity while simplifying the overall workflow. Double the Scan Speed A 300-sheet high-speed, high-capacity Dual-Scan Document Feeder (DSDF) produces up to 120 IPM simplex and 240 IPM duplex. Bluetooth/WiFi Option Bluetooth feature provides support for a wireless keyboard to simplify workflow processes at the MFP, while the WiFi capability enables WiFi-Direct printing making it ideal for mobile users Volumes and Volumes A high monthly copy volume is 480K/540K/600K respectively. Impressive toner yields are 39,200 color and 106,600 black and white (each at 5%). Multi-Station Print Enabler Toshiba’s internally developed Multi-Station Print Enabler allows users to send print jobs from their desktop and retrieve them at any available MFP by simply swiping their badge and authenticating at that device. Advanced e-BRIDGE Next Technology Built on Linux®, this latest generation e-BRIDGE Next architecture features an Embedded Web Browser, an Intel Atom™ dual-core processor, 4GB RAM and a 320GB FIPS 140-2 Validated SED enabling the MFP to easily drive Toshiba’s internally developed solutions or even third-party applications. 1 Accessory Tray & Keyboard Options GR1250 – Accessory Tray GR9000 – Bluetooth Keyboard GR1260 – 10-Key Numeric Keypad 2 Finishing Options MJ1111 – 50-Sheet Console Finisher MJ1112 – 50-Sheet Saddle Stitch Finisher MJ6106 – Hole Punch Unit K A6551 – Side Exit Tray 3 Connectivity Options GD1370 – Fax Unit/2nd Line for Fax Unit GN4020 – Wireless LAN/Bluetooth Module 4 Additional Paper Options MP2502 – 2,500 Sheet Large Capacity Feeder Additional Option Highlights •IPsec Security Enabler •Multi-Station Print Enabler •Embedded OCR Enabler 1 4 3 2 Designs and specifications subject to change without notice. Specifications may vary by conditions of use and/or environmental usage. For best results and reliable perfor- mance, always use supplies manufactured or designated by Toshiba. Not all options and accessories may be available at the time of product launch. Please contact a local Authorized Toshiba Dealership for availability. Toner yields are estimates based on 5% coverage, letter-size page. Driver and connectivity feature support varies by client/ network operating system. Product names may be trademarks of their respective companies. AirPrint and the AirPrint logo are trademarks of Apple Inc. This is a Class 1 laser product complying with IEC60825-1. © 2016 Toshiba America Business Solutions, Inc. Electronic Imaging Division Inv. Code 22306 5506AC/6506AC/7506AC Brochure 5K PG 6/16 Main Specifications Copy System Indirect Electrostatic Photographic Method/OPC/Laser Printing/ Heat Roller Fusing Display 9” Color WVGA Touch Screen Tilting Display Copy Speed Color: 55/65/75 PPM (LT), Monochrome: 65/75/85 PPM (LT) First Copy Out Color: 6.4/6.4/5.4, Monochrome: 5.2/4.5/4.1 Warm-Up Time Approx. 20 Seconds Copy Resolution 600 x 600 dpi Stack Feed Bypass 3.9” x 5.8” to 13” x 19”, 12” x 47” Banner, Envelope Multiple Copying Up to 9,999 Copies Paper Capacity 4-Drawer: 2,280 Sheets/Max. 4,780 Sheets Tandem Drawer: Standard 3,520 Sheets/Max. 6,020 Sheets Original Feed Standard 300-Sheet DSDF Scan Speed & Weights DSDF Scan: Up to 240 IPM Duplex, 120 IPM Simplex (Monochrome or Color), Simplex: 9.3-110 lb Index, Duplex: 9.3-110 lb Index Max. Original Size LD Paper Feed Sizes Drawers: 540 Sheets-ST-R to 12” x 18” Integral Tandem LCF 1,160 x 2 LT-Only Stack Feed Bypass: 120 Sheets-3.9” x 5.8” to 13” x 19”, 12” x 47” Banner 2,500-Sheet Ext. LCF LT-Only Paper Weights 4-Drawer: Standard 540 Sheets x 4-16 lb Bond-140 lb Index Tandem LCF 1,160 Sheets x 2-16 lb Bond-140 lb Index Plus 540 Sheets x 2-16 lb Bond-140 lb Index Stack Feed Bypass: 120 Sheets-16 lb Bond-110 lb Cover Opt. 2,500-Sheet Ext. LCF LT-Only -16 lb Bond-140 lb Index Duplex Standard Automatic Duplex Unit (16 lb Bond-140 lb Index) Reproduction Ratio 25% to 400% Max Duty Cycle Max. 480K/540K/600K Month (Color: 100%) Weight Approx. 470 lb Approx. Dimensions 37.6” (W) x 28.9” (D) x 48.3” (H) Toner Yield CMY: 39,200, K: 106,600 @ 5% Power Source 120 Volts, 50/60 Hz, 16 Amps Power Consumption Maximum 2.0kW (120V) CPU Intel Atom™ 1.75 GHz (Dual-Core) Memory 4GB Hard Disk Drive 320GB Self-Encrypting Drive FIPS 140-2 Validated e-BRIDGE Next Print Specifications PDL PCL5e, PCL5c, PCL6 (PCL XL), PS3, PDF, XPS, JPEG Print Speed Color: 55/65/75 PPM (LT), Monochrome: 65/75/85 PPM (LT) Print Resolution 600 x 600 dpi (5 bit), 1,200 x 1,200 dpi (Color/2 bit) or 3,600 x 1,200 dpi (BW/with Smoothing) PS3 Only Operating Systems Windows® Vista, Windows Server® 2008/R2, Windows® 7, 8, 8.1, 10, Windows Server® 2012/R2, Macintosh® (Mac OS X 10.6, 10.7, 10.8, 10.9, 10.10, 10.11), Unix ®, Linux® Network Protocols TCP/IP (IPv4, IPv6), NetBIOS over TCP/IP, IPX/SPX® for Novell® Environments, EtherTalk ® for Macintosh Environments Printing Protocols SMB, LPR/LPD, IPP (Ver.1.1) w/Authentication, AppleTalk PAP or EtherTalk™, Port 9100 (bi-directional), NetWare P-SERVER LPD w/ iPrint, WS Print, FTP Print Drivers Windows® Vista SP2 (32-bit, 64-bit), Windows Server® 2008 SP2 (32-bit, 64- bit), Windows Server® 2008 R2 SP1 (64-bit), Windows® 7 SP1 (32-bit, 64-bit), Windows® 8/8.1 (32-bit, 64-bit), Windows Server® 2012/R2 (64-bit), Windows® 10 (32-bit, 64-bit), Mac OS® X 10.6.8, 10.7.4, 10.8, 10.9, 10.10, 10.11 Interface RJ-45 Ethernet (10/100/1000 Base-T), USB 2.0 (High-speed) Optional 802.11b/g/n, Wireless LAN, Optional Bluetooth Wireless Device AirPrint™, Mopria®, e-BRIDGE Print & Capture Application on iOS and Android (Available via Apple App Store or Google Play) Device Management TopAccess, EFMS 6.2 (e-BRIDGE Fleet Management Software) Account Control Up to 10,000 users or 1,000 Departments Supports User Authentication (on Device), Login Name/Password (via Windows domain) or Login Name/ Password (via LDAP Server) for Copy, Print, Scan, Fax, List, and User Function Accessibility Features Tilt Front Panel, Job Programs, Universal Grip for Paper Trays, Disable Screen Timeout and Audible Beep Message Alerts Security Features User Authentication, On-Board Data Scramble Function, SCEP, Disable e-Filing, Disable Copy, Disk Overwrite, IP Address Filtering (10 Sets), MAC Address Filtering (10 Sets), Network Service Control, Network Port Control, SMB Packet Signing, SSL (HTTP, IPP, LDAP, SMTP, POP, FTP, DPWS), IPsec (IKEv1, IKEv2), Security Mode Change, CC Certified (ISO/IEC15408 EAL3+)*, IEEE2600.1, IEEE802.1X, Digital Signature for Client Utilities, Password Policy, Password Lock, Password Expiration, Self Testing, Job Access Control, Log Access Control for Job Log, Security Stamp *Compliant with IEEE2600.1 in High Security Mode. Environmental Stds. Energy Star (V2.0), EPEAT Gold, RoHS Certification WHQL (Windows 7, 8, 8.1, 10, 2008 R2, 2012, 2012 R2), Novell, Citrix, SAP Scan Specifications Scan Speed DSDF Scan: Up to 240 IPM Duplex, 120 IPM Simplex (Monochrome or Color) Scan Modes Standard: Full Color, Auto Color, Monochrome, Grayscale Scan Resolution 600 dpi, 400 dpi, 300 dpi, 200 dpi, 150 dpi, 100 dpi File Formats Monochrome: TIFF-Multi/Single Page, PDF-Multi/Single Page, Searchable PDF (Opt.), XPS-Multi/Single Page, DOCX (Opt.), XLSX (Opt.), PPTX (Opt.) Color/Grayscale: JPEG, TIFF-Multi/Single Page, PDF-Multi/Single Page, Slim PDF, Searchable PDF (Opt.), XPS-Multi/Single Page, DOCX (Opt.), XLSX (Opt.), PPTX (Opt.) Image Compression Color/Grayscale: JPEG (High, Middle, Low) Facsimile Specifications Compatibility Super G3 Data Compression MH/MR/MMR/JBIG Transmission Speed Approx. 3 Seconds Per Page Fax Modem Speed Up to 33.6 Kbps Memory Transmission 100 Jobs (with HDD), 2,000 Destinations Max. 400 Destinations/Job Scan Speed 0.7 Seconds Per Page, Maximum 73 IPM e-Filing Specifications Operation Method Color Touch Screen Control Panel or Client PC Number of Boxes 1 Public Box, 200 Private User Boxes Capacity of Boxes 100 Folders Per Box, 400 Documents Per Folder/Box, 200 Pages Per Document Accessories (Options) Additional Paper Options Large Capacity Feeder MP2502 Finishing Options 50-Sheet Staple Finisher MJ1111 Saddle-Stitch Finisher MJ1112 Hole Punch Unit for MJ1111/MJ1112 MJ6106 Side Exit Tray K A6551 Finisher Guide Rail KN1103 Connectivity/Security Options FAX Unit/2nd Line for FAX Unit GD1370 Wireless LAN/Bluetooth GN4020 Hardcopy Security Printing GP1190A Bluetooth Keyboard GR9000 Accessory Tray GR1250 Panel 10-Key Option GR1260 Card Reader Holder GR1290 Meta Scan Enabler GS1010 IPsec Enabler GP1080 Unicode Font Enabler GS1007 Embedded OCR Enabler Single License GS1080 Five Licenses GS1085 Multi-Station Print Enabler Single License GS1090 Five Licenses GS1095 Advanced Scanning (ReRite) GB1280V8 SharePoint Connector GB1440 Exchange Connector GB1450 Google Drive Connector GB1540 Miscellaneous Options Accessible Arm KK2560 Harness Kit for Coin Controller GQ1280 Corporate Office 9740 Irvine Blvd., Irvine, CA 92618 Tel: 949-462-6000 East Coast 959 Route 46 East, 5th Floor, Parsippany, NJ 07054 Tel: 973-316-2700 Midwest 8770 W. Bryn Mawr Ave., Suite 700, Chicago, IL 60631 Tel: 773-380-6000 South 2037 Bakers Mill Rd., Dacula, GA 30019 Tel: 678-546-9385 West Coast 9740 Irvine Blvd., Irvine, CA 92618 Tel: 949-462-6000 Web Site www.business.toshiba.com PROPOSAL PREPARED FOR: United City of Yorkville Rob Fredrickson PRESENTED BY: Jack Brandli Account Executive-Education & Government 3 Territorial Ct. Bolingbrook, IL 60440 630-743-3362 jbrandli@cotg.com August 17, 2018 UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 1 Jack Brandli COTG – A Xerox Company 3 Territorial Court, Bolingbrook, IL 60440 Dear Rob Fredrickson COTG – A Xerox Company is pleased to offer this response to United City of Yorkville Request for Proposal for Copier Equipment & Related Services. On behalf of COTG, I would like to thank you for the opportunity to respond to this Request for Proposal and to highlight the extensive experience COTG’s Team has in working with clients in the government sector. Enclosed is our proposal to provide your organization with a customized recommendation. I have suggested this particular solution because, I believe that it fully meets your requirements while offering: • Asset consolidation and fleet management for your entire technology infrastructure • Enhanced cost control and easy device management • Improved efficiencies to build a more sustainable workplace In this response, COTG has put forth a proposal, which would encompass a multi-tiered solution based on the evaluation of your print environment. Built from the current information provided, the proposal is set forth as follows: PHASE 1 COTG’s Recommended Solution for United City of Yorkville: • Manage, service and measure usage for all copier devices o All networked copier devices will be supported at 0.0039 B/W / 0.039 Color per print  Invoices will be generated for actual usage PHASE 2: • Use 360 application on print server o Automatically pull meter reading from networked devices o Auto replenish toner at low toner threshold of 20% o Notify COTG of service issues PHASE 3: • Conduct Quarterly Business Reviews • Make necessary adjustments to contract (if applicable) • Upgrade and new replacement parts will be available through the life of the agreement Again, we appreciate the opportunity you have given us and look forward to earning the right to do business with you. We understand that we succeed by satisfying you, our customer. I am confident that COTG’s proposal meets your organization’s needs and I look forward to building our partnership. COTG’s response provided is accurate and valid from the date submitted. In the meantime, if you have any questions or if anything is unclear please contact me or any member of my team. Sincerely, Jack Brandli UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 2 TABLE OF CONTENTS ABOUT COTG – A XEROX COMPANY .............................................................. 3 OUR SUSTAINABILITY PROMISE .................................................................. 4 COTG – WHERE YOU NEED US ..................................................................... 5 REFERENCES ............................................................................................. 9 CUSTOMER SERVICE & ACCOUNT MANAGEMENT ......................................... 10 TECHNOLOGY ASSESSMENT ...................................................................... 13 A. VENDOR INFORMATION ........................................................................ 14 B. GENERAL TECHNICAL SPECIFICATIONS .................................................. 15 C. SUPPLIES AND SERVICE ........................................................................ 17 D. PRICING AND TERMS ............................................................................ 20 E. TIMELINE ............................................................................................ 22 F. SPECIFIC TECHNICAL SPECIFICATIONS .................................................. 23 INSTALLATION PROCESS ........................................................................... 27 PROPOSED SOLUTION .............................................................................. 28 APPENDIX ............................................................................................... 29 UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 3 ABOUT COTG – A XEROX COMPANY WHY COTG COTG – A Xerox Company has spent over 30 years building strong, long-lasting relationships and perfecting our Midwest Strategy through premium customer service. Showcasing our state-of-the-art Xerox devices, managed print services, and cutting edge software we aim to make your business run more efficiently through innovative and cost effective solutions. This promise will allow you to focus on what’s most important: your business. To bring comprehensive solutions to the market, we partner with world class innovators and value-added suppliers. • In the local area, we have 228 service technicians, 137 sales professionals, and 104 administrative support employees • Through Global Imaging Systems, our reach extends to more than 220 locations nationwide with solutions sold and serviced by more than 5,000 employees • As a wholly-owned subsidiary of Xerox Corporation, we extend our reach globally with more than 57,000 employees • We align ourselves with best in class products and service manufacturers including Xerox, HP and Smart Technologies VALUES In choosing a partner, it is crucial to understand their philosophies and priorities. Through the years we have undergone a few name changes and grown significantly while our focus and values have stayed the same. The foundation of our business has remained centered around our customers: • Providing 100% commitment to customer service • Delivering quality and excellence in everything we do • Valuing customers, employees and vendors • Upholding a high standard of corporate citizenship • Striving to highlight sustainable practices within our company UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 4 OUR SUSTAINABILITY PROMISE COTG’S COMMITMENT TO SUSTAINABILITY COTG cares about the environment. That's why we strive every day to do our part to ensure that we recycle as many items as possible. Whether it's the plastic from a used toner bottle or the cardboard box that your equipment is shipped in, COTG knows sustainability is the key to a greener future. On Average Per Year, COTG Recycles: • Over 200 thousand pounds of cardboard • Over 13 thousand pounds of plastic • Over 10 thousand pounds of styrofoam • Over 4 thousand pounds of paper COTG WILL HELP YOUR BUSINESS ACHIEVE SUSTAINABILITY INITIATIVES We have implemented multiple programs which will assist our customers in creating a more sustainable workplace. • COTG's Best In Class Product Offerings COTG's alignment with Xerox and HP ensures we can provide energy star rated, and low carbon emitting printing technologies. • Multi-Layered Recycling Services Staying green with Zero Landfill recycling cartridges • Green Parts Program Recycling gently used parts to increase customer uptime and reduce landfill waste • Managed Print Services The goal of any Managed Print Services program is to gain transparency and control printing. • Document Management Software Help eliminate paper waste through streamlining your document workflow electronically UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 5 COTG – WHERE YOU NEED US COTG: LOCAL HISTORY Since being founded in 1982 under Distinctive Business Products (DBP), DBP was ranked #42 on the Inc. 500’s "Fastest growing private companies in America." In 1998, DBP was acquired by Global Imaging Systems (GISX). Column Office Equipment and DBP joined to create Chicago Office Technology Group in 2003. One year later, we completed the acquisition of Image Manufacturing Inc. This acquisition paired our rapidly growing managed print services division with Image's expertise in the sales and service of print technology. In 2007, we became a wholly-owned subsidiary of Xerox Corporation and also received GISX's highest award, The Chairman’s Award, for best overall operating results. In 2009, we announced the opening of our Minnesota-based office, Minnesota Office Technology Group (MOTG). In 2016, we announced the opening of our Indiana-based office, Indiana Office Technology Group (IOTG). Today, we are COTG - A Xerox Company and offer cutting-edge technological solutions, managed print services and world class devices. COTG's goal is to help organizations fully optimize their workflow. UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 6 We extend our reach globally with Xerox with more than 57,000 employees. We align ourselves with best- in-class product and service manufacturers including Xerox, HP, and SMART Technologies. Xerox As a Xerox owned company, COTG is in a unique position to develop a relationship with our clients at the local level while offering nationwide support and excellent, state-of-the-art technology. HP Our managed print services use a data-driven approach to gain a comprehensive understanding of your entire document management infrastructure, thus allowing us to create a detailed plan for greater efficiency, productive and cost savings. Many of these solutions include HP print devices. COTG is a HP Certified Platinum Partner. AV Solutions COTG understands how important communication is in this fast pace technology driven world so we would like to work with you in making your inevitable need for technology so accessible and easy it is one more thing that does not need to be on your mind. COTG can provide solutions for: • Managed Print Services • Copy Center/Repro • Document Management • Fax Server Technology • Pay for Print Solutions • Follow Me Print/Mobile Print • Audio Visual Solutions • Green/Sustainability Initiatives • Form & Check Printing • Offline Finishing & Production Solutions • PC Refresh Programs UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 7 XEROX FINANCIALS 2017 https://www.xerox.com/annual-report-2017/pdfs/Xerox-2017-Annual-Report.pdf 2016 https://www.xerox.com/annual-report-2016/pdfs/Xerox-2016-Annual-Report.pdf 2015 https://www.xerox.com/annual-report-2015/pdfs/Xerox-2015-Annual-Report.pdf 2014 https://www.xerox.com/annual-report-2014/assets/Xerox2014AnnualReport.pdf UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 8 PERSONNEL BOB CLARK; Vice President of Sales/Operations; 630-770-8040: Responsible for ensuring the COTG Team has met and/or exceeded any of United City of Yorkville’s service, support, and financial escalations. JOE CASTELLUCCIO; Sales Director; 630-780-1383; Responsible for learning and ensuring all of United City of Yorkville’s objectives are met pre and post-sale. JACK BRANDLI; Account Executive; 630-780-1388; Responsible for learning United City of Yorkville’s objectives pre and post-sale meet and exceed client expectations, service level agreements and escalation process, schedule quarterly account reviews. CARLOS CHAVARRIA; MPS Manager; 630-780-1358; Responsible for learning United City of Yorkville’s print environment and collaborate with Jack to make necessary adjustments to contract if necessary. Carlos will also assist in quarterly account reviews. VINCE EMRICH; Product Specialist and Installation Coordinator; 331-262-5624; Vince is a certified product specialist and install coordinator. He will be the project manager for United City of Yorkville’s install and provide trainings for the end users. PRITHUL PATEL; Software Manager; 630-771-8597; Responsible for engineering United City of Yorkville’s software portfolio to meet the needs of the business, Account Reviews, and Service Level Escalations are met. PHIL DINELLA; VP of Service; 630-771-8023; Responsible for ensuring COTG meets United City of Yorkville’s Service Level Agreements and complete actionable items on any service escalations. UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 9 REFERENCES VILLAGE OF OAK PARK Contact: John Kramer Phone: 708-358-5464 Email: jkramer@oak-park.us Details: The Village of Oak Park currently has Xerox Copiers and Managed Print Services with COTG. The Village of Oak Park has worked with COTG since March 2017. CUSD 115 YORKVILLE HIGH SCHOOL Contact: Ryan Adkins Phone: 630-553-4382 Email: radkins@y115.org Details: CUSD 115 Yorkville High School currently has SMART Boards and AV with COTG. CUSD 115 Yorkville High School has worked with COTG since August 2017. VILLAGE OF ELMWOOD PARK Contact: Kim Parrilli, Assistant Village Manager Phone: 708-452-3914 Email: kparrilli@elmwoodpark.org Details: The Village of Elmwood Park currently has Xerox Copiers with COTG. The Village of Elmwood Park has worked with COTG since January 2018. OAK LAWN PUBLIC LIBRARY Contact: Kathy Szott Phone: 708-422-4990 Email: kszott@olpl.org Details: The Oak Lawn Public Library currently has Managed Print Services with COTG. The Oak Lawn Public Library has worked with COTG since February 2002. SD 308 OSWEGO Contact: Allen Clasen, MBA-Director of Technology Phone: 630-636-3950 Email: aclasen@sd308.org Details: SD 308 currently has Xerox Copiers, Managed Print Services, and Software with COTG. The SD 308 has worked with COTG since July 2014. . UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 10 CUSTOMER SERVICE & ACCOUNT MANAGEMENT SERVICE LEVEL AGREEMENT At COTG, we have a standard for client care that we believe starts with giving our customers all the information they need to ensure working with us is convenient, friendly and above all, a pleasant experience. Technicians and Support • COTG agrees that all assigned technicians to United City of Yorkville will be fully trained and certified on all products proposed and installed by COTG. • All technicians will remain current on all certifications and updates on all products implemented at any point over the term of the contract. • COTG-A Xerox Company will maintain an average service call response time of 4 business hours for the fleet under the existing maintenance agreement. An average 4-hour response time is measured from when a call is placed with the COTG customer care center to when the technician arrives onsite. This only accounts for the business hours of 8:00am to 5:00pm Monday through Friday non-holiday. • COTG will use our total call approach on all service calls. This is to ensure we are inspecting all aspects of the machine. • COTG will guarantee that the equipment fleet uptime of 95% on a quarterly basis. Service Escalation • After the third service call in a 30-day period, the Field Service Manager (FSM) will call the main contact at the location and determine whether a visit is necessary. • A phone call to the main contact will always be made whether or not an on-site visit is needed. • If a visit is necessary, the FSM will schedule an appointment with the main contact for a convenient time. • If the FSM finds they cannot fix the issue within a reasonable time, a loaner of equal or greater capabilities will be arranged. • The loaner machine will go thru a check in our shop prior to delivery and install. The FSM will notify the main contact every 3 days with an update on the progress of the machine in the shop for repair. • A phone call will be made to inform the main contact of the scheduled delivery date and approximate window for delivery. • The FSM and/or technician will be on site the day of delivery to ensure the transition goes smoothly. • New machines that exhibit a repeat issue two or more times will be brought back into the COTG shop for the specialist to evaluate and determine the root cause of the problem. • Any subsequent repeat issue after the machine is installed at the customer site will result in COTG swapping the machine with the same model device or one with more capabilities. UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 11 Preventative Maintenance • Prior to peak times, COTG will perform a complete preventative maintenance cycle on all devices. • Once the seasonal work is complete, COTG will evaluate the devices again and conduct another preventative maintenance cycle. Loaner Policy • COTG will provide a loaner if a unit is deemed un-repairable in the field. If a unit is completely down for more than 24 business hours, COTG will arrange for a loaner. The loaner will have similar capabilities. TECHNICIANS AND SUPPORT • All assigned technicians will be fully trained and certified on all products proposed and installed by COTG • All technicians will remain current on all certifications and updates on all products implemented • We will maintain an average service call response time of 4 business hours for your fleet under the existing maintenance agreement • We will use our white glove approach on all service calls. This is to ensure we are inspecting all aspects of the machine TRAINING To ensure our customers have a positive transition experience our Solutions Support Specialist Team offers unique value, delivering a combination of on-site classes, training guides, quick solutions videos and refresher courses. Each program is designed to address the needs of key operators, help desk support and general users. AUTO TONER REPLACEMENT Let COTG send you the supplies you need, when you need them. Once your toner levels dip below a percent you designate, we will automatically send you replacements so you will never be without supplies. UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 12 COTG 360 APP Optimize your fleet while saving yourself time by taking advantage of COTG’s 360 APP. This free tool sends your meter reads automatically and provides dynamic reporting to show you just how much you are printing. MY INFO SITE MyInfo Sites are your online portal to manage your COTG services 24/7. In one place, you will order supplies, track - shipping confirmations and even place service calls. This service is 100% free of charge for all COTG partners. MACHINE PERFORMANCE REPORTING Our service reporting is completely customizable based on matrices deemed important by United City of Yorkville. We can include single device uptime, overall response time, images between calls, response times. We can create graphs or provide an Excel Spreadsheet that we will review during our quarterly account reviews. COTG takes a consultative approach to analysis & reporting by conducting Quarterly Business Reviews, Continuous Improvement Meetings and New Product Release Introductions to ensure that you are receiving world-class customer service. QUARTERLY BUSINESS REVIEWS To continue our first rate customer service approach we will conduct quarterly reviews with your team. Our business reviews cover various topics such as: • Usage data • Volumes • Service history • Supply management • Inventory • Invoicing UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 13 TECHNOLOGY ASSESSMENT COTG 3 60 PROCESS Industry analysts report that as much as 20% of annual revenues are spent on document production. However, the expertise and time it takes to achieve those objectives can be difficult to manage and most companies do recognize the importance of cost-effective and efficient document management. So how can we decrease the cost while increasing document efficiency? We use data-driven approach to gain a comprehensive understanding of your entire document management infrastructure, allowing us to create a detailed plan for greater efficiency, productivity and cost savings. UNDERSTAND CULTURE REVIEW WORKFLOW In-depth look at the key factors of corporate culture than can be used to confirm that strategies align to specific business objectives. Blueprints how information flows and identifies any bottlenecks or inefficiencies INVENTORY TECHNOLOGY EXAMINE PROCESS Snapshot of a company’s current environment including the identification of underutilized obsolete and redundant resources. A thorough examination of administrative functions including procurement and internal IT processes. ANALYZE USAGE STUDY SUSTAINABILITY Capture situation data for all technology and assets using a non-invasive collection tool that captures data from both networked and non-networked assets. Sustainable working practices help companies become more environmentally friendly by: o Lower energy consumption o Reduced carbon footprint o Reduced paper waste o Reduce consumables o Remain energy conscious CAPTURE COSTS Understand the total cost of ownership with an in- depth review of both the direct and the indirect costs associated with technology and asset usage as well as ongoing maintenance. UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 14 A. VENDOR INFORMATION 1. Please provide us with some information about your company. Particularly let us know the length of time your company has been in business, an approximate number of businesses you serve and an approximate number of businesses you serve with similar needs to ours. For the past 36-years, COTG has served the Chicago-land, Minnesota and the Indiana regions. Our corporation extends deep into the Chicago-land community with significant presence, to help enrich the lives of people residing in our area. We provide gainful employment in our community and around the globe. COTG has over 10,000 customer contracts in the Chicagoland area alone, supporting 34,000 copiers and 88,000 desktop printers across the United States. We supply and support a product that requires frequent attention and constant interaction from the end users. More importantly, COTG has a 95% customer contract retention rate (losing approximately only 5% of our current contracts annually). Most of our contracts are lost due to mergers, closures, reduction in fleet, or competitive pricing (a customer choosing a relationship based on lowest overall cost). 2. Please provide us with at least 3 references of other companies you have serviced in our area. VILLAGE OF OAK PARK Contact: John Kramer Phone: 708-358-5464 Email: jkramer@oak-park.us Details: The Village of Oak Park currently has Xerox Copiers and Managed Print Services with COTG. The Village of Oak Park has worked with COTG since March 2017. CUSD 115 YORKVILLE HIGH SCHOOL Contact: Ryan Adkins Phone: 630-553-4382 Email: radkins@y115.org Details: CUSD 115 Yorkville High School currently has SMART Boards and AV with COTG. CUSD 115 Yorkville High School has worked with COTG since August 2017. VILLAGE OF ELMWOOD PARK Contact: Kim Parrilli, Assistant Village Manager Phone: 708-452-3914 Email: kparrilli@elmwoodpark.org Details: The Village of Elmwood Park currently has Xerox Copiers with COTG. The Village of Elmwood Park has worked with COTG since January 2018. OAK LAWN PUBLIC LIBRARY Contact: Kathy Szott Phone: 708-422-4990 Email: kszott@olpl.org Details: The Oak Lawn Public Library currently has Managed Print Services with COTG. The Oak Lawn Public Library has worked with COTG since February 2002. SD 308 OSWEGO Contact: Allen Clasen, MBA-Director of Technology Phone: 630-636-3950 Email: aclasen@sd308.org Details: SD 308 currently has Xerox Copiers, Managed Print Services, and Software with COTG. The SD 308 has worked with COTG since July 2014. UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 15 B. GENERAL TECHNICAL SPECIFICATIONS 1. GENERAL EQUIPMENT REQUIREMENTS Unless specified in Section F of this document, all copiers are to have the following minimum technical specifications. a) All copiers are to be newly manufactured with no used or refurbished parts. The COTG Proposed Solution meets the above requirements. b) Copiers must be rated at a printing speed of 50 black and white pages per minute for the Administration, Police 1, Community Development and Park & Recreation copiers. Copiers must be rated at a printing speed of 30 black and white pages per minute for the Police 2 and Public Works copiers. The COTG Proposed Solution meets the above requirements. c) All copiers must have the capability to scan documents; .pdf and .tif formats, color (if color capable) and black and white, at least 300dpi, and single and duplex capabilities are required. The COTG Proposed Solution meets the above requirements. d) The vendor will specify if there is a cost to add scanning capability to the copier. There is no additional cost to add scanning capability to the copier. The COTG Proposed Solution includes scanning capability for all copiers. e) The vendor will specify if there is a cost-per-scan associated with the scanning function. There is no additional cost per scan associated with the scanning function. f) All copiers must have the capability to be network printable via an internal ethernet print server. The COTG Proposed Solution meets the above requirements. g) The vendor will specify if there is a cost to add printing capability to the copier. The COTG Proposed Solution included copy, print, scan and fax capably for all devices. Hole- punches are included on the color devices. h) All copiers must be capable of printing double-sided documents. The COTG Proposed Solution meets the above requirements. i) All copiers must have a bypass tray for the purpose of printing on specialized paper, including envelopes. The bypass tray should have a minimum capacity of 50 sheets of standard 8 ½ x 11 copy paper. The COTG Proposed Solution meets the above requirements. j) All copiers must have an automated document feeder with a minimum capacity of 50 sheets of standard 8½ x 11 copy paper. The COTG Proposed Solution meets the above requirements. k) All copiers must be capable of printing on 8½ x 11, 8½ x 14 and 11 x 17 paper. Paper sizes can be supported through the use of an adjustable tray. The COTG Proposed Solution meets the above requirements. l) All copiers must have these minimum paper tray capacities: a) 8½ x 11 – 1,000 sheets b) 8½ x 14 – 500 sheets c) 11 x 17 – 500 sheets The COTG Proposed Solution meets the above requirements. UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 16 m) All copiers must be functional as “walk-up” copiers. The COTG Proposed Solution meets the above requirements. n) All copiers must be capable of sorting/collating. The COTG Proposed Solution meets the above requirements. o) Ideally the control panels for all copier models should be the same or have the same “look and feel” between models. The COTG Proposed Solution meets the above requirements. 2. NETWORKING REQUIREMENTS a) All networked copiers are to be installed as multi-function printers on a Windows network. All printers must be able to be installed as a network shareable printer on a Windows 2016 Server and allow printing from Windows 10 PC’s and laptops. The COTG Proposed Solution meets the above requirements. b) Ideally, all models of printers will have a unified print driver or print drivers that have a consistent “look and feel” between them. The COTG Proposed Solution meets the above requirements. c) All copiers must be able to scan documents in color (if color capable) or black and white, .PDF or .TIF format, single or duplexed documents, to an SMB share on a Windows 2016 server. The vendor shall specify the technical requirements for this capability. The COTG Proposed Solution meets the above requirements. All devices proposed are multifunction devices that can perform scan to email (SMTP), and scan to file using either SMB or FTP. UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 17 C. SUPPLIES AND SERVICE In addition to the proposal of the lease of equipment, the vendor should also provide a breakdown of costs for services, maintenance, supplies not covered by the maintenance agreement, delivery and network configuration. 1. MAINTENANCE AND INSTALLATION a) Vendor shall specify the warranty period of the provided equipment. The COTG Proposed Solution includes a Service Level Agreement that is executed throughout the length of the maintenance contract. Please see Service Level Agreement. b) The warranty period shall begin when the equipment is installed and accepted by the City. COTG stands behind the quality of its products and maintains a "Xerox Total Satisfaction Guarantee" for Xerox brand equipment. Any supplies provided by COTG can be returned and replaced at no charge to if quality is not desirable. Internally, any returned supply item requires a full report and investigation. The COTG Proposed Solution meets the above requirements. Please see Service level Agreement. c) Any necessary repair or replacement during the warranty period shall be performed at no cost to the City. The COTG Proposed Solution meets the above requirements. Please see Service level Agreement. d) The vendor shall provide a toll-free number for placing service calls. Upon placing a service call, the vendor shall respond to the City within two business (2) hours and, if necessary, a service technician shall arrive at the City offices within four business (4) hours to begin work. Business hours for the City are defined as 8:00 a.m. through 4:30 p.m., Monday through Friday excluding holidays. COTG-A Xerox Company will maintain an average service call response time of 4 business hours for the fleet under the existing maintenance agreement. An average 4-hour response time is measured from when a call is placed with the COTG customer care center to when the technician arrives onsite. This only accounts for the business hours of 8:00am to 5:00pm Monday through Friday non-holiday. e) The City requests that all copiers have the ability to be programmed and maintained over the internet. This includes the ability to program mailboxes and other functions online; place service calls and order supplies via the internet; and auto-send maintenance calls. SERVICE AND SUPPLY CALL PLACEMENT How to Place a Service Call or Supply Order Option #1: Call placement by Phone. Please call 1-630-771-8200 Option #2: Call placement by E-Mail. Option #3: Call placement via “My Info” Portal. COTG-XEROX’s My Info Portal allows end users to: • Place and track the status of service calls • Place and track the status of supply orders • View inventory of assets, meters, service and supplies associated with each device • Initiate equipment move/change orders Once a call is placed Call Routing: Once a service call is received, our dispatch team will place the call into the servicing technician’s inbox (all technicians carry iPhones for mobile routing) and will respond to the client with a confirmation number. Client Communication: Within an hour of receiving the call, the technician will contact the client to provide an estimated time of arrival. Technician Arrival: When the technician arrives, he/she will check in and request the contact who placed the call. Once service is completed, the technician will check out with their contact and provide a synopsis of service provided before departing. UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 18 f) Any defect in equipment will be remedied within forty-eight (48) hours of the placement of the initial service call. New machines that exhibit a repeat issue two or more times will be brought back into the COTG shop for the specialist to evaluate and determine the root cause of the problem. Any subsequent repeat issue after the machine is installed at the customer site will result in COTG swapping the machine with the same model device or one with more capabilities. g) If a defect cannot be remedied by the vendor within forty-eight (48) hours the vendor will provide the City with a comparable loaner copier, at no charge. COTG will provide a loaner if a unit is deemed un-repairable in the field. If a unit is completely down for more than 24 business hours, COTG will arrange for a loaner. The loaner will have similar capabilities. h) The vendor will guarantee the availability of replacement equipment and parts for the duration of the maintenance agreement. The COTG Proposed Solution meets the above requirement. i) The vendor will specify any and all installation or delivery fees for the equipment. The COTG Proposed Solution includes delivery and installation. j) Vendor shall specify if any necessary hard-wiring will need to be performed prior to installation. Hard wiring for data and power will be performed by the City prior to installation by the vendor. The Installation Coordinator at COTG, Vince Emrich, will coordinate the efforts of the solutions project both internally with COTG and with you, the United City of Yorkville. The efforts of the Installation Coordinator will be to provide a solution implementation that is meeting the needs of the client with the least interference with the clients’ operations. k) If vendor feels they offer service above and beyond what is specified in this section (e.g. fleet management software, automated services, etc.), please specify. For COTG, Account Management begins as soon as we are awarded the contract. Over the course of the first three months, Jack and Joe (your account management team) will use the COTG 360 application to carefully monitor volume and usage trends in order to ensure each device has been properly deployed for optimum productivity. This information, along with data such as machine uptime and service history, will be compiled and presented to United City of Yorkville during their first Quarterly Business Review. COTG recommends that these Quarterly Business Reviews continue to take place quarterly throughout the duration of the contract. In addition to monitoring volume, the COTG 360 application will allow your Account Executive to automate many of the cumbersome back-end processes required to keep the machines up and running. Each printer and copier will be set up on Automatic Toner Replenishment. The Auto-Toner program notifies COTG’s supply team whenever a machine starts to run low on toner. Upon receiving the notification, the supply team will be able to determine which machine needs toner, where that machine is located, and to whom the toner should be addressed. Further use of the application will allow the COTG service team to proactively monitor each device, watching for any signs that indicate that a potential problem is developing. Should the problem relate to a drum, fuser or other Customer Replaceable Units (CRU), this early warning system will notify COTG and allow us to be proactive in our response before your staff can be inconvenienced by equipment failure. Remote meter read collection, auto toner replenishment and proactive account monitoring lead to time savings and increased productivity for United City of Yorkville. UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 19 2. TRAINING a) Vendor will provide training of City staff at the time of installation at no cost to the City. The COTG Proposed Solution includes unlimited training. There is no additional cost for any training provided. A full training schedule will be offered during the mass implementation and at any point thereafter. COTG training is available in many formats, which include: cheat sheets, live sessions, remote sessions, webinars, YouTube videos and more! Check out some of our training videos available on the web: • https://www.youtube.com/watch?v=t_Z0FPHZTGY • https://www.youtube.com/user/cotg360 • http://www.cotg.com/quick-solution-videos b) Vendor will provide additional training at no cost to the City, within reason, due to significant re- staffing or alteration of equipment. Training is unlimited throughout the length of the contract. UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 20 D. PRICING AND TERMS 1. LEASE OF EQUIPMENT a) Vendors shall provide three different pricing options for a 36-month, 48-month and 60-month lease on all equipment. The City will decide which option it will pursue after receiving and reviewing all proposals. The COTG Proposed Solution meets the above requirement. Please see Appendix A. b) Pricing will be locked-in for the length of the lease and maintenance agreement. The COTG Proposed Solution meets the above requirement. c) At the end of term, the City shall be provided with an option to purchase any or all equipment at a fair market value. The COTG Proposed Solution meets the above requirement. d) At the end of term, the City shall be provided with an option to extend the lease and maintenance agreement on a month-by-month basis. The pricing during this extension period shall be the same as the original agreement pricing. The COTG Proposed Solution meets the above requirement. e) Vendor shall specify their terms for the upgrade or downgrade of equipment to accommodate for a change of usage during the lease period. The COTG Proposed Solution meets the above requirement. 2. MAINTENANCE AGREEMENT PRICING a) Concurrent with the length of the lease, the vendor shall provide a maintenance agreement on all equipment. The COTG Proposed Solution meets the above requirement. b) Maintenance agreement pricing shall include all maintenance, repairs, parts and consumable supplies (excluding paper). If any consumable supplies are not included in the maintenance agreement, vendor shall specify what is excluded and will provide a cost estimate for the excluded supplies. Our service plan includes all parts, labor, unlimited and emergency service calls, help desk support, staples, and firmware updates. This plan excludes paper. Delivery, networking installation, power- user and end-user training are included. Invoices will be generated for actual usage all applicable taxes will be the responsibility of the customer. c) Shipping costs for any consumable supplies covered by the maintenance agreement shall be included in the maintenance agreement. Estimated current shipping costs will be $46 per month based on usage quantiles as provided in bid document. COTG will reevaluate once awarded contract. d) Pricing for the maintenance agreement will be a cost-per-copy (including scanned documents, if applicable) charge with no minimums or overages. Invoices will be generated for actual usage. e) It is assumed that there will be a pricing difference between color and black and white copies. Any copier provided with the ability to print in color must be able to track the number of color copies separately from black and white copies and thus charges will be generated accordingly. All networked copier devices will be supported at 0.0039 B/W / 0.039 Color per print. UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 21 3. BILLING a) Vendor will outline their standard billing procedures. Particularly billing intervals, forms of accepted payment, late fees and grace periods. COTG has an automated invoicing and payment processes. COTG supports, check, ACH, and wire payment options. b) Vendor will outline how the number of copies performed will be obtained by the vendor for the purposes of billing. COTG uses our COTG 360 App, and applications to sync clients actual environments (maps/pictures), with device placement, required functionality, and information - to ensure proper placement of assets based on clients culture and needs. In addition, our software provides the added benefit of automated meter collection, billing and toner replenishment to ensure that our clients can focus on their business productivity. c) Due to the structure of City government, checks for invoices may only be issued at specific times throughout the month and only after invoices are approved to be paid by City Council. Vendor must be willing to accommodate delays in payment due to this by either an extended grace period or waiving of late fees. COTG will work with the United City of Yorkville to set up payment dates. UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 22 E. TIMELINE Please provide a timeline for the implementation of the new equipment. This timeline should include the installation of new equipment and the training of City staff. PRELIMINARY IMPLEMENTATION SCHEDULE August 17, 2018 Proposal August 2018 Acceptance of Proposal September 2018 Removal of existing units September 2018 Delivery of Machines (approximately 7 days after paperwork is signed) September 2018 Networking/Installation September 2018 Training (Additional training can be provided throughout the length of the agreement) October 2018 Business Review Implementation details are included in the attached Statement of Work. UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 23 F. SPECIFIC TECHNICAL SPECIFICATIONS Listed on below is a summary of requested specifications for copiers that will deviate from the general specifications listed in Section B above. This chart includes finishing functions, minimum tray capacity requirements and other capabilities. Also included on this list is our current average monthly volume of black & white and color copies for each respective copier. For each of these additional functions, please specify the additional cost of adding the feature to the copier or, if necessary, changing to another model of copier. Please see Appendix A. 81/2 x 11 Hole Copier ID Color Punch Staple Fax Capacity Average Monthly Volume Black & White Color Admin x x x x 2,500 Police 1 x x x x 2,500 Police 2 x 1,000 Comm Dvlp x x x x 2,500 Public Works x 1,000 Recreation x x x 2,500 13,046 4,653 5,894 5,718 3,544 n/a 3,418 1,568 1,249 n/a 5,140 827 Totals 32,291 12,766 UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 24 NOTE: Please see Appendix A: COTG’s Proposed Solution for specific accessories and pricing included in your proposal. Device details below may show additional options and accessories available. XEROX VERSALINK B7035 MULTIFUNCTION COPIER Reliable. Budget friendly. Business ready. When it comes to seamless integration into your work environment and helping you get important tasks done faster, there is no smarter option than the affordable, reliable and supremely business-ready VersaLink B7035 Multifunction Copier—featuring Xerox ConnectKey Technology. Key Features • Up to 35 ppm • Up to 1200 x 1200 dpi • 110-sheet Duplex Automatic Document Feeder (DADF) • 7-inch capacitive color touch screen user interface featuring full customization and personalization • Print and scan directly to and from the cloud with services like Box, Microsoft OneDrive, Google Drive, Dropbox and Microsoft Office 365. • Mobile printing support across multiple platforms and NFC Tap-to-Pair • Maximum paper capacity: 5,140 sheets • Xerox ConnectKey Technology Higher performance. Optimized efficiency. Right out of the box, you’ll count on your Xerox VersaLink B7000 Series Multifunction Copier to consistently and flawlessly perform the tasks that make your business work more efficiently. From IT-free installation wizards, to step-by-step configuration options, you’re ready to go—hassle free. And with an entirely re-engineered paper path and new LED print head technology, we’ve taken day-in, day-out reliability to an impressive level of excellence. VersaLink devices are loaded with features and time-saving Xerox technologies designed to speed up information sharing and reduce inefficient workflows. Ensure information accuracy with Scan and Fax preview, and do more with scanned documents with built-in optical character recognition (OCR). UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 25 X EROX ALTALINK C8055 COLOR MULTIFUNCTION COPIER Smart, Secure and Connected. Xerox AltaLink devices provide new levels of capability and connectivity for mid-size, large workgroups and busy offices. With AltaLink, your extended workforce has instant and secure access to the documents, data and workflows it needs to work faster and more efficiently—from every location and with any device. Key Features • Up to 55 ppm color and 55 ppm black-and-white • Up to 1200 x 2400 dpi • 130-sheet Single-pass Duplex Automatic Document Feeder (DADF) • 10-inch capacitive color touch screen user interface featuring full customization and personalization • Print and scan directly to and from the cloud with services like Box, Microsoft OneDrive, Google Drive, Dropbox and Microsoft Office 365. • Mobile printing support across multiple platforms and NFC Tap-to-Pair • Maximum paper capacity: 5,140 sheets • Xerox ConnectKey Technology Smart and Productive You’ve never seen a multifunction printer like this before. From its tablet-like user interface to its right-out- of-the-box mobile-friendly connectivity options, the Xerox AltaLink C8000 Series is the color multifunction device today’s workers have been waiting for. Optimized for business processes, and easy to manage as a standalone device or as part of an entire fleet, it’s designed to enable multitasking and collaboration. Create customized workflows, automate complex tasks, print and scan directly to and from the cloud with services like Box, Microsoft OneDrive, Google Drive, Dropbox and Microsoft Office 365. Connect any time, from anywhere and any device. With the touch of a button, you can go to our Xerox App Gallery and download simple, yet powerful, serverless apps to your AltaLink color multifunction printer to increase user productivity and shorten everyday tasks. Built-in mobile connectivity, including Near Field Communication (NFC) Tap-to-Pair, optional Wi-Fi Direct, @PrintByXerox, Google Cloud Print, Xerox Print Service Plug-in for Android and Mopria provides the time-saving convenience your workforce wants and needs. UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 26 COTG Proposed Solution End Location Current Device AMV B/W AMV CLR Proposed Device Finisher Accesory Admin Konica Minolta Bizhub C554E 13,046 4,653 Xerox AltaLink C8055 Office Finisher 2/3 Hole Punch, Fax Police 1 Konica Minolta Bizhub C554E 5,894 5,718 Xerox AltaLink C8055 Office Finisher 2/3 Hole Punch, Fax Police 2 Konica Minolta Bizhub C554E 3,544 N/A Xerox VersaLink B7035 Integrated Finisher Fax Comm Dvlp Konica Minolta Bizhub C554E 3,418 1,568 Xerox AltaLink C8055 Office Finisher 2/3 Hole Punch, Fax Public Works Konica Minolta Bizhub 364E 1,249 N/A Xerox VersaLink B7035 Integrated Finisher Fax Recreation Konica Minolta Bizhub 364E 5,140 827 Xerox AltaLink C8055 Office Finisher 2/3 Hole Punch, Fax UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 27 INSTALLATION PROCESS* *Please see attached Statement of Work UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 28 PROPOSED SOLUTION PLEASE SEE ATTACHED SPREADSHEET FOR DETAILED SOLUTION. Please Note: • Our service plan includes all parts, labor, unlimited and emergency service calls, help desk support, and firmware updates. The plan excludes paper. • Delivery, networking installation, power-user and end-user training are included. • Invoices will be generated for actual usage. • Rates are locked for the duration of the agreement. • All applicable taxes will be the responsibility of the customer. • All toner is OEM. UNITED CITY OF YORKVILLE AUGUST 17, 2018 Prepared by COTG – A Xerox Company | Private and Confidential | Page 29 APPENDIX COTG PROPOSED SOLUTON APPENDIX A STATEMENT OF WORK BROCHURES End Location Current Device AMV B/W AMV CLR Proposed Device 36 Month FMV 48 Month FMV 60 Month FMV Finisher 36 Month FMV 48 Month FMV 60 Month FMV Accesory 36 Month FMV 48 Month FMV 60 Month FMV Admin Konica Minolta Bizhub C554E 13,046 4,653 Xerox AltaLink C8055 $ 258.82 $ 210.75 $ 169.68 Office Finisher $ 17.51 $ 14.26 $ 11.48 2/3 Hole Punch, Fax $ 9.91 $ 8.07 $ 6.50 Police 1 Konica Minolta Bizhub C554E 5,894 5,718 Xerox AltaLink C8055 $ 258.82 $ 210.75 $ 169.68 Office Finisher $ 17.51 $ 14.26 $ 11.48 2/3 Hole Punch, Fax $ 9.91 $ 8.07 $ 6.50 Police 2 Konica Minolta Bizhub C554E 3,544 0 VersaLink B7035 $ 118.57 $ 96.54 $ 77.73 Integrated Finisher $ 15.68 $ 12.77 $ 10.28 Fax Comm Dvlp Konica Minolta Bizhub C554E 3,418 1,568 Xerox AltaLink C8055 $ 258.82 $ 210.75 $ 169.68 Office Finisher $ 17.51 $ 14.26 $ 11.48 2/3 Hole Punch, Fax $ 9.91 $ 8.07 $ 6.50 Public Works Konica Minolta Bizhub 364E 1,249 0 VersaLink B7035 $ 118.57 $ 96.54 $ 77.73 Integrated Finisher $ 15.68 $ 12.77 $ 10.28 Fax Recreation Konica Minolta Bizhub 364E 5,140 827 Xerox AltaLink C8055 $ 258.82 $ 210.75 $ 169.68 Office Finisher $ 17.51 $ 14.26 $ 11.48 2/3 Hole Punch, Fax $ 9.91 $ 8.07 $ 6.50 Copier Color $ 0.0390 $ 0.0039 IncludedDelivery & Installation 36 Month FMV Total 1,413.47$ 48 Month FMV Total 1,150.94$ 60 Month FMV Total 926.68$ COTG Proposed Solution COTG Proposed Solution Equipment Included COTG Proposed Maintenance-Cost per Copy Copier B/W Page 7 of 8 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us One form to be completed per make/model proposed by vendor, and returned with RFP. 81/2 x 11 Average Monthly Volume Copier ID Color Hole Punch Staple Fax Capacity Black & White Color Admin x x x x 2,500 13,046 4,653 Police 1 x x x x 2,500 5,894 5,718 Police 2 x 1,000 3,544 n/a Comm Dvlp x x x x 2,500 3,418 1,568 Public Works x 1,000 1,249 n/a Recreation x x x 2,500 5,140 827 Equipment Lease Price (please list as price/month) Maintenance Contract Price (please list as price/month) 36-month lease 48-month lease 60-month lease 36-month lease 48-month lease 60-month lease Cost for features as outlined on Page 5 of RFP, or supplies (excluding paper) not covered under maintenance contract: Feature or Supplies 36-month lease Indicate price rating (i.e. per month, per copy, etc.) 48-month lease Indicate price rating (i.e. per month, per copy, etc.) 60-month lease Indicate price rating (i.e. per month, per copy, etc.) Included in price above? (Y or N) Appendix A Statement of Work for: United City of Yorkville Prepared by: Vince Emrich Senior Installation Coordinator – Professional Services 1 | Page COTG 3 Territorial Ct. Bolingbrook, IL 60440 09 August 2018 Rob Fredrickson United City of Yorkville Dear Mr. Fredrickson, COTG would like to thank you for your business partnership. The following pages outline the Statement of Work for your upcoming solutions install. This plan summarizes the scope of the project, deliverables, project team, constraints, scheduling, and other details of the implementation plan. If you have any questions about this document, please feel free to let me know. I will be coordinating your solutions install from this point through implementation. Sincerely, Vince Emrich Senior Installation Coordinator – Professional Services 2 | Page Site Inspection A list of action items identified during the site inspection that we conducted as well as the resolution needed and responsibility is below. All action items must remedied prior to installation. Action Item Resolution Responsibility Site inspection required at all buildings and locations. COTG will perform site inspection to verify proper power, space, and utilities at each device location. COTG Deliverables The list of locations, solutions, and accessories is below. Location Machine Accessory Administration Xerox AltaLink C8055 Color Multifunction Printer Office LX Finisher Hole Punch Kit Police 1 Xerox AltaLink C8055 Color Multifunction Printer Office LX Finisher Hole Punch Kit Police 2 Xerox VersaLink B7035 Multifunction Printer Integrated Finisher Community Development Xerox AltaLink C8055 Color Multifunction Printer Office LX Finisher Hole Punch Kit Public Works Xerox VersaLink B7035 Multifunction Printer Integrated Finisher Recreation Xerox AltaLink C8055 Color Multifunction Printer Office LX Finisher Hole Punch Kit Project Scope Included in the Scope of this Project Delivery and install services of the purchased solution. Networking of the device as documented on the Network Survey and any additional information provided. Provision of driver links for loading to the print server. Training on features and operation of the implemented solutions. Removal of existing equipment, if requested. COTG is not responsible for any hardware failures and/or loss of data while configuring or installing software, print drivers, or performing any other operations on a server or local workstation. Not Included in the Scope of this Project Installation/support of any software applications or hardware not listed in this document. Troubleshooting internet access problems related to ISP/Telecom provider. Troubleshooting of hardware, network configuration, operating system or application/software issues existing on installed workstations. Any issues related to current infrastructure including switches, servers, workstations and software, tape units, backups, etc. not otherwise addressed in this document. 3 | Page Project Responsibilities The client will be responsible for providing the following at the agreed upon time: Responsibility Time of Completion Provide proper power receptacles and active phone/Ethernet ports, preconfigured to the proper VLAN, if required. Prior to delivery Provide space for staging and storage of devices until installation begins, if necessary. Upon delivery Staff available to escort installation team through restricted areas, if required. Any required garments (lab coats, protective eyewear, shoe coverings, etc.) must also be provided. Upon delivery Provide all cables for network and fax connectivity (Ethernet, USB, Phone, etc.). Upon installation Staff available to escort installation team through restricted areas, if required. Any required garments (lab coats, protective eyewear, shoe coverings, etc.) must also be provided. Upon installation Network Administrator on site or available via phone/remote session on the day(s) of install. Upon installation Network Administrator to provide full and accurate network information necessary for pre‐networking and installation. A Network Administrator may enter Passwords at time of installation. Prior to delivery Provide proper power receptacles and active phone/Ethernet ports, preconfigured to the proper VLAN, if required. Prior to delivery Provide space for staging and storage of devices until installation begins, if necessary. Upon delivery Staff available to escort installation team through restricted areas, if required. Any required garments (lab coats, protective eyewear, shoe coverings, etc.) must also be provided. Upon delivery If the equipment cannot be installed and connected on the agreed upon date because the above conditions have not been met, the client will be billed a rescheduling fee at the current billable rate, see Project Scope. 4 | Page COTG will be responsible for providing the following at the agreed upon time: Responsibility Time of Completion Consult with Network Administrator on system configuration and requirements. Prior to delivery Identify all product placement criteria and configure systems to meet requirements. Prior to delivery Coordinate ordering of system components. Prior to delivery Confirm installation requirements with client. Prior to delivery Coordinate delivery of system components. Upon delivery Provision print drivers for each model device. Upon installation Provide training for Network Administrator and equipment key operators/users as requested. Following installation Configure remote diagnostic tool (COTG360 App), if desired. At any time Customer Expectations Document (CED) COTG is providing the Customer Expectation Document, or CED, for each model of machine that in your solution. The CED will provide you with all of the information needed to prepare you for successful installation and operation of the device. Please note that devices not manufactured by Xerox may or may not have a CED or equivalent document. COTG will provide documents similar to a CED when available. Below are the Customer Expectation Documents for your review: Customer Expectations Document (CED) or Equivalent Provided Xerox® AltaLink C8000 Series Color Multifunction Printer Customer Expectation and Installation Guide. Version 3.4. June 19, 2017. Xerox® VersaLink® B7025/B7030/B7035 Multifunction Printer Customer Expectation and Installation Guide. Version 2.1. June 27, 2017. 5 | Page Data Protection Hard drives carry millions of data points from the scanning, copying, and printing uses of multi‐ functional digital technology. Some of this information may be sensitive or confidential. Release of this information, whether intentional or not, could be damaging to yours as well as other organizations. COTG can ensure the security of your organizations information with hard drive wiping or removal services. Hard drive wipes utilize Department of Defense specified values using the overwrite deletion method on our YEC HDD Multiport Test System. This provides a digital certificate to the client as proof of data destruction. When requested for additional security, the hard drive may be removed on‐site and retained. Data Protection Services Election and Rates Hard Drive Wiping with Digital Certificate $175.00 per Hard Drive. Hard Drive Removal and Retention $350.00 per Hard Drive. Data Protection Services Declined No Charge. Pre‐Implementation Acceptance By signing below, I agree to the project as outlined in this statement of work. I also agree that I have received and reviewed the CED(s) provided and that I am aware of the requirements and capabilities of the devices included in this project. As the client, I agree to have the required resources and utilities outlined in this document and the CED(s) in place upon delivery. Failure to do so may result in additional costs or rescheduling of the project. Signatures Client Date COTG Installation Coordinator Date Note: Failure to acknowledge and return this signed document by the day of installation will constitute considered acceptance of the project plan as currently written. Post‐Implementation Acceptance By signing below, I agree to the project as outlined in this statement of work and that implementation is now complete. Signatures Client Date COTG Installation Coordinator Date Note: Failure to acknowledge and return this signed document within seven business days of send out will constitute project completion to the client’s satisfaction. 6 | Page Welcome to COTG! COTG will continue to work with you to keep your business printing. We have provided a list of primary and escalation contacts to get you to the person best suited to fulfill your needs easily. Supply Replenishment The supply department handles all contracted and billable supply orders for our customers. Typically, ordered supplies arrive within 2‐3 business days. COTG Supplies Be sure to include the COTG Tag ID or serial number, quantity and color of the toner needed, first and last name, phone number, and department/room number. Supplies Representative Phone: 630‐771‐8200, prompt 1 Email: supply‐orders@cotg.com Online: COTG Supply Request Fax: 630‐771‐8827 Jessica Sigler‐Rhodes Supplies Supervisor Phone: 630‐771‐8005 Email: jsiglerrhodes@cotg.com Toner Recycling Used toner cartridges can be recycled individually using the shipping label included in the box or shipped in bulk by utilizing the following links Toner Recycle Xerox Recycling Training Training on your new solutions is available at any time for new hires, key operators, and administrators. If the need for additional training arises, we are happy to provide. The COTG Product Specialist Team offers unique value, delivering a combination of consulting experience and product expertise. We train and support the most sophisticated workflow environment. COTG Product Support Be sure to include the COTG Tag ID or serial number, name, and phone number. Product Support/Training Email: cotg‐product‐support@cotg.com Matt Pleger Solution Support Supervisor Phone: 630‐771‐8689 Email: mpleger@cotg.com Dan Merklin Professional Services Manager Phone: 630‐771‐8685 Email: dmerklin@cotg.com 7 | Page Service Our service team provides excellent aftermarket support for the full range of solutions offered at COTG. With over 250 customer‐focused employees, we offer everything from front line customer service, a state of the art call center and help desk to a fully staffed employee department and technical training team. Our team directly interacts with over 750 customers each day, and we strive to make each contact a positive experience for our customers. In addition to our internal service department, COTG customers have access to the Xerox Knowledgebase, an online troubleshooting database. The Knowledgebase allows you to select your model of machine and view troubleshooting for image quality, error messages, and fault codes. This helps to increase productivity and reduce the number of service calls and associated downtime. Anyone can access the Xerox Knowledgebase by using this link, Xerox Knowledgebase COTG Service Be sure to include the COTG Tag ID or serial number, description of the issue, first and last name, phone number, and department/room number. Service Dispatch Phone: 630‐771‐8200, prompt 2 Email: diagnostics@cotg.com Blayne Grassle Field Service Manager Phone: 630‐771‐8224 Email: bgrassle@cotg.com Dan Okrzesik Regional Service Director Phone: 630‐201‐7045 Email: dokrzesik@cotg.com Meter Readings For leased and contracted devices, submission of meter readings is required for billing. The COTG360 software, if utilized, will collect meter readings automatically. However, where COTG360 is not utilized manual meter readings are required. Clients can enter meter readings by using the link Submit Meter Reading Contracts Mission Statement We are committed to supporting all partners in any contract administrative functions while providing our customers with industry leading options and solutions. By delivering timely, accurate, and fair resolutions to all contract related concerns while safeguarding account profitability we will ensure a long‐term mutually beneficial relationship between all our customers and COTG/MOTG/IOTG. Accounts Receivable Mission Statement Our team’s mission is to develop strong customer relations, and protect the company’s margins and profits to maximize the value of the company’s accounts receivable. We accomplish this by minimizing exposure to bad debt and maintaining an acceptable level of risk by quickly reviewing and collecting overdue accounts. 8 | Page COTG Leasing/Contracts Be sure to include the COTG Tag ID or serial number, first and last name, and phone number. Brian McCullough Billing/Leasing Manager Phone: 630‐780‐1328 Email: bmccullough@cotg.com Nancy Klitz Contracts Manager Phone: 630‐771‐8034 Email: nklitz@cotg.com COTG Accounts Receivable Be sure to include the COTG Tag ID or serial number, first and last name, and phone number. Liliana Daniell Accounts Receivable Manager Phone: 630‐780‐1382 Email: ldanielll@cotg.com Quarterly Business Review As a value added service, COTG will meet with you on a quarterly basis to review the operation and productivity of your implemented solutions. A Quarterly Business Review provides a review of the usage trends for over/under utilization and service history for each device. COTG will make recommendations for changes to equipment locations based on usage trends, additional training, and address any concerns. ConnectKey® B7025/B7030/B7035 XEROX® VERSALINK® MULTIFUNCTION PRINTER Reliable. Budget friendly. Business ready. ConnectKey Technology ® XEROX® CONNECTKEY® TECHNOLOGY—THE NEXUS OF YOUR COMPLETE PRODUCTIVITY ECOSYSTEM From Xerox—the company that created the modern workplace—we present the next revolution in workplace productivity. With a consistent user experience across a wide range of devices, mobile and cloud connectivity and a growing library of apps to expand functionality, you’ll work faster, better and smarter. Intuitive User Experience An entirely new—and yet entirely familiar way to interact that includes a tablet-like experience, with gesture-based touchscreen controls and easy customization. Mobile and Cloud Ready Instant connectivity to cloud and mobile devices right from the user interface, with access to pre-loaded, cloud-hosted services that let you work where, when and how you want. Benchmark Security Full multi-level protection for both documents and data, ready to guard against and eliminate emerging threats and meet or exceed regulatory compliance. Enables Next Generation Services Work more efficiently and manage resources more effectively. Easy integration of Xerox® Managed Print Services enables remote monitoring of service delivery and consumables. Gateway to New Possibilities Instantly extend your capabilities with access to the Xerox App Gallery, featuring real-world apps designed to optimize digital workflows. Commission our network of partners to design innovative, business-specific solutions. Find out more about how you’ll work smarter at www.connectkey.com. HIGHER PERFORMANCE. OPTIMIZED EFFICIENCY. Right out of the box, you’ll count on your Xerox® VersaLink B7000 Series Multifunction Printer to consistently and flawlessly perform the tasks that make your business work more efficiently. From IT-free installation wizards, to step-by-step configuration options, you’re ready to go—hassle free. And with an entirely re-engineered paper path and new LED print head technology, we’ve taken day-in, day-out reliability to an impressive level of excellence. VersaLink devices are loaded with features and time-saving Xerox® technologies designed to speed up information sharing and reduce inefficient workflows. Ensure information accuracy with Scan and Fax preview, and do more with scanned documents with built-in optical character recognition (OCR). When it comes to safeguarding critical documents and data, VersaLink devices deliver benchmark security that protects all points of vulnerability, including protection from unauthorized device access, secure network communication, 256-bit hard disk encryption with secure overwrite and the ability to add security to individual documents. EASY TO USE. EASY TO CUSTOMIZE. With the VersaLink B7000 Series Multifunction Printer’s oversize, customizable 7-inch color touchscreen, you can tap, swipe and pinch your way through tasks and functions with mobile-like ease. Preloaded Xerox® ConnectKey® Apps help optimize office efficiency, and on-screen access to the extensive Xerox App Gallery provides expanded functionality—like the optional Xerox® Easy Translator Service app, which quickly translates scanned documents into numerous languages. Get more done in less time by creating customized 1-Touch Apps to automate multi-step workflows for individuals or groups. Simply tap your new app to quickly perform the job you configured. And with Simple ID, individual users and groups enter a user ID and password once, and then enjoy fast, secure access to task-specific presets, individualized favorite contacts, and commonly used apps on a personalized home screen. READY FOR THE WAY YOU WORK. The VersaLink B7000 Series Multifunction Printer gives you the freedom to work where and how you want—with out-of-the-box direct connectivity to Google Drive™, Microsoft® OneDrive® and DropBox™, and access to additional options through the Xerox App Gallery. The ability to connect and print from multiple devices is key for today’s worker, and VersaLink devices meet the challenge with optional Wi-Fi® and Wi-Fi Direct®, plus Apple® AirPrint®, Google Cloud Print™, Xerox® Print Service Plug-in for Android™, Near Field Communication (NFC) Tap-to-Pair and Mopria®. Learn more about why Xerox is the only choice for today’s mobile professionals by visiting www.xerox.com/mobile. Xerox® VersaLink ® B7025/B7030/B7035 Multifunction Printer When it comes to seamless integration into your work environment and helping you get important tasks done faster, there’s no smarter option than the affordable, reliable and supremely business-ready VersaLink B7025/B7030/B7035 Multifunction Printer—featuring Xerox® ConnectKey® Technology. 1 2 3 4 5 6 10 9 12 1 A 110-sheet Duplex Automatic Document Feeder (DADF) scans two-sided black-and-white or color originals for copy, scan and fax jobs. 2 Optional work surface (included with Convenience Stapler) gives you plenty of room to sort documents. 3 Card Reader Bay with embedded USB port.1 4 An easily accessible USB port1 allows users to quickly print from or scan to any standard USB memory device. 5 The 100-sheet Bypass Tray handles media sizes from 3.5 x 3.87 in. to 11.69 x 17 in./88.9 x 98.4 mm to 297 x 431.8 mm. 6 The standard 520-sheet Tray 1 handles media sizes from 5.5 x 7.17 in. to 11.69 x 17 in./139.7 x 182 mm to 297 x 431.8 mm. 1 USB ports can be disabled. MULTIPLE PAPER TRAY OPTIONS TO FIT EVERY NEED: 7 Add the Single Tray Module to the Desktop model to increase the total paper capacity to 1,140 sheets (includes Bypass Tray). Or choose the optional Three Tray Module (not shown) to increase the total paper capacity to 2,180 sheets (includes Bypass Tray). 8 Choose the optional Single Tray with Stand Module to increase the total paper capacity to 1,140 sheets (includes Bypass Tray) and provides storage for toner cartridges and other supplies. 9 Choose the optional High-Capacity Tandem Tray Module allows for a total paper capacity of up to 3,140 sheets (includes Bypass Tray). 10 The optional High-Capacity Feeder holds 2,000 sheets of letter/A4 paper, increasing the maximum paper capacity to 5,140 sheets. ADD INCREASED VERSATILITY WITH FINISHING OPTIONS: 11 The Dual Catch Trays (optional with Desktop model) stack up to 250 sheets each, lower tray offsets. 12 The optional Office Finisher LX gives you advanced finishing functions at a great value and offers optional booklet making. 13 The optional Integrated Office Finisher provides 500-sheet stacking and 50-sheet, single-position stapling. FINISHING APPLICATIONS 6 8 13 6 11 7 INTRODUCING TOUCHSCREEN SUPERIORITY Meet our all-new, 7-inch color touchscreen —the user interface that sets a higher standard for customization, personalization and versatility. By presenting a familiar “mobile” experience—with support for gestural input and task-focused apps that share a common look and feel—fewer steps are needed to complete even the most complex jobs. A highly intuitive layout guides you through every task from start to finish, with a natural hierarchy placing critical functions near the top of the screen and commonly used options front and center. Don’t like where a function or app is located? Customize the layout to make it yours. This unmatched balance of hardware technology and software capability helps everyone who interacts with the VersaLink® B7000 Series Multifunction Printer get more work done, faster. Xerox® VersaLink ® B7025/B7030/B7035 DEVICE SPECIFICATIONS VersaLink B7025 VersaLink B7030 VersaLink B7035 Speed Up to 25 ppm Up to 30 ppm Up to 35 ppm Monthly Duty Cycle1 Up to 107,000 pages Up to 129,000 pages Up to 153,000 pages Hard Drive/Processor/Memory 320 GB HDD2/1.05 GHz Dual-core/2 GB memory Connectivity Ethernet 10/100/1000 Base-T, High-speed USB 3.0, Wi-Fi® and Wi-Fi Direct® with optional Wi-Fi Kit Controller Features Unified Address Book, Configuration Cloning, Scan Preview, Xerox Extensible Interface Platform®, Xerox App Gallery, Xerox® Standard Accounting, Role Based Permissions, Convenience Authentication Enabled, Online Support Copy and Print Resolution Copy: Up to 600 x 600 dpi; Print: Up to 1200 x 1200 dpi First-copy-out Time (as fast as)As fast as 6.8 seconds As fast as 5.4 seconds As fast as 5.4 seconds First-print-out Time As fast as 10.4 seconds As fast as 9.1 seconds As fast as 9.1 seconds Page Description Languages PCL® 5e/PCL 6/PDF/XPS/TIFF/JPEG/HP-GL/optional Adobe® PostScript® 3™ Paper Input Standard Duplex Automatic Document Feeder (DADF): 110 sheets: Standard sizes: 5.5 x 8.5 in. to 11 x 17 in./A5 to A3; Custom sizes (duplex): 4.92 x 4.33 in. to 11.69 x 17 in./125 x 110 mm to 297 x 431.8 mm; Custom sizes (simplex): 4.92 x 3.35 in. to 11.69 x 17 in./125 x 85 mm to 297 x 431.8 mm Bypass Tray: 100 sheets; Custom sizes: 3.5 x 3.87 in. to 11.69 x 17 in./88.9 x 98.4 mm to 297 x 431.8 mm Tray 1: 520 sheets; Custom sizes: 5.5 x 7.17 in. to 11.69 x 17 in./139.7 x 182 mm to 297 x 431.8 mm Choose One Single Tray Module: 520 sheets; Custom sizes: 5.5 x 7.17 in. to 11.69 x 17 in./139.7 x 182 mm to 297 x 431.8 mm Single Tray with Stand: 520 sheets; Custom sizes: 5.5 x 7.17 in. to 11.69 x 17 in./139.7 x 182 mm to 297 x 431.8 mm Three Tray Module (1,560 sheets): 520 sheets each; Custom sizes: 5.5 x 7.17 in. to 11.69 x 17 in./139.7 x 182 mm to 297 x 431.8 mm High-Capacity Tandem Tray (2,520 sheets): Tray 2: 520 sheets; Custom sizes: 5.5 x 7.17 in. to 11.69 x 17 in./139.7 x 182 mm to 297 x 431.8 mm; Tray 3: 870 sheets; Standard sizes: 8.5 x 11 in. and 7.25 x 10.5 in./A4 or B5; Tray 4: 1,130 sheets; Standard sizes: 8.5 x 11 in. and 7.25 x 10.5 in./A4 or B5 Optional Envelope Tray: Up to 60 envelopes: #10 commercial, Monarch, DL, C5; Custom sizes: 3.9 x 5.8 in. to 6.4 x 9.5 in./98 x 148 mm to 162 x 241 mm High-Capacity Feeder (HCF): 2,000 sheets; Standard sizes: 8.5 x 11 in. and 7.25 x 10.5 in./A4 or B5 Paper Output/ Standard Finishing Optional Dual Catch Tray 2 : 250 sheets each; Lower tray offsets Integrated Office Finisher: 500-sheet stacker, 50 sheets stapled, single-position stapling Office Finisher LX: 2,000-sheet stacker, 50 sheets stapled, 3-position stapling, optional hole-punch, optional booklet maker (score, saddle stitch) Convenience Stapler with Work Surface: Staples 50 sheets INTUITIVE USER EXPERIENCE Customize and Personalize Walkup customization, Personalize Home Screen by User, Multiple Home Screens with Simple ID, Customize by Site, Function or Workflow with Xerox App Gallery and Xerox® App Studio Print Drivers Job Identification, Bi-directional Status, Job Monitoring, Xerox® Global Print Driver® and Mobile Express Driver® Xerox® Embedded Web Server PC or mobile—Status Information, Responsive Design, Settings, Device Management, Cloning Preview Preview of Scan/Fax with Zoom, Rotate, Add Page Print Features Print from USB, Secure Print, Sample Set, Personal Print, Saved Job, Xerox® Earth Smart Driver Settings, Job Identification, Booklet Creation, Store and Recall Driver Settings, Bi-directional Real-time Status, Scaling, Job Monitoring, Application Defaults, Two-sided Printing (as default), Skip Blank Pages, Draft Mode Scan Optical Character Recognition (OCR), Scan to USB/Email/Network (FTP/SMB), Scan File Formats: PDF, PDF/A, XPS, JPEG, TIFF; Convenience Features: Scan to Home, Searchable PDF, Single/Multi-Page PDF/XPS/TIFF/Password Protected PDF Fax3 Optional Walk-up Fax (one-line or three-line options available, includes LAN Fax, Direct Fax, Fax Forward to Email), optional Fax Over IP MOBILE AND CLOUD READY Mobile Printing Apple® AirPrint®6, Google Cloud Print™ Ready, Xerox® Print Service and Mopria® Print Service Plug-ins for Android™, @PrintByXerox Mobility Options Xerox® Mobile Print and Mobile Print Cloud5, Connect via NFC/Wi-Fi Direct Printing5, Xerox® Mobile Link App4. Visit www.xerox.com/officemobileapps for available apps. Cloud Connectors4 Print from/Scan to Google Drive™, Microsoft® OneDrive®, Dropbox™, Microsoft Office 365®, Box®, Xerox® DocuShare® Platform5 and more BENCHMARK SECURITY Network Security IPsec, HTTPS, encrypted email. Network Authentication, SNMPv3, SSL/TLS, Security Certificates, Pre-installed Self-signed Certificates, Cisco® Identity Services Engine (ISE) integration Device Access Firmware Verification, User access and internal firewall, Port/IP/Domain Filtering, Audit Log, Access Controls, User Permissions, Smart Card Enabled (CAC/PIV/.NET), Xerox® Integrated Card Reader Bay Data Protection Setup/Security Wizards, Job Level Encryption via HTTPS/IPPS submission, Encrypted hard disk (AES 256-bit, FIPS 140-2) and image overwrite, Common Criteria Certification (ISO 15408) (undergoing evaluation), Encrypted Apps with Embedded Certificate Support Document Security Secure Print, Secure Fax, Secure Email, Password Protected PDF ENABLES NEXT GENERATION SERVICES Print Management Xerox® Print Management and Mobility Suite5, Configuration Cloning, Xerox® Standard Accounting, Equitrac5, Y Soft5 and more Managing Print Xerox® Device Manager, Xerox® Support Assistance, Auto Meter Read, Managed Print Services tools Sustainability Cisco EnergyWise®, Earth Smart Printing, Print User ID on margins GATEWAY TO NEW POSSIBILITIES Cloud Services Xerox® Easy Translator5, Xerox® Healthcare MFP (U.S. only)5, CapturePoint™5, many additional services available Xerox App Gallery Many apps and cloud services available. Visit www.xerox.com/appgallery for a growing selection of Xerox® apps available for adding functions to the Printer/MFP. 1 Maximum volume capacity expected in any one month. Not expected to be sustained on a regular basis; 2 HDD and Dual Catch Tray are optional on Desktop model; 3 Requires analog phone line; 4 Free optional download from Xerox App Gallery to the Printer—www.xerox.com/xeroxappgallery; 5 Purchased option; 6 Visit www.apple.com for AirPrint Certification list. The VersaLink B7025/B7030/B7035 Multifunction Printer is built on Xerox® ConnectKey® Technology. For more information, visit www.connectkey.com. ConnectKey Technology ® For more detailed specifications, go to www.xerox.com/VersaLinkB7000Specs. ©2018 Xerox Corporation. All rights reserved. Xerox®, Xerox and Design®, ConnectKey®, DocuShare®, Global Print Driver®, Mobile Express Driver®, VersaLink® and Xerox Extensible Interface Platform® are trademarks of Xerox Corporation in the United States and/or other countries. The information in this brochure is subject to change without notice. Updated 1/18 BR21105 VB7BR-01UB C8030/C8035/C8045/C8055/C8070 XEROX® ALTALINK® COLOR MULTIFUNCTION PRINTER Smart, Secure and Connected ConnectKey Technology ® SMART AND PRODUCTIVE You’ve never seen a multifunction printer like this before. From its tablet-like user interface to its right-out-of-the-box mobile-friendly connectivity options, the Xerox® AltaLink C8000 Series is the color multifunction device today’s workers have been waiting for. Optimized for business processes, and easy to manage as a standalone device or as part of an entire fleet, it’s designed to enable multitasking and collaboration. Create customized workflows, automate complex tasks, print and scan directly to and from the cloud with services like Box®, Microsoft® OneDrive®, Google Drive™, Dropbox™ and Microsoft Office 365™. Connect any time, from anywhere and any device. With the touch of a button, you can go to our Xerox App Gallery and download simple, yet powerful, serverless apps to your AltaLink color multifunction printer to increase user productivity and shorten everyday tasks. Built-in mobile connectivity, including Near Field Communication (NFC) Tap-to-Pair, optional Wi-Fi Direct®, @PrintByXerox, Google Cloud Print™, Xerox® Print Service Plug-in for Android™ and Mopria® provides the time-saving convenience your workforce wants and needs. POWERFUL AND SCALABLE Your workgroups operate more efficiently and effectively with AltaLink. Manage, monitor and upgrade your entire fleet with our Embedded Web Server, or provide interactive training and support right from your desktop with our remote user interface. Fewer maintenance hassles, less IT support, high-capacity paper trays and the ability to print on varying paper sizes add up to increased uptime and greater productivity. Scanning, printing and faxing can be done simultaneously, allowing for multitasking during peak periods—and your choice of finishing options means you can configure your AltaLink device for any work environment and any document type, including booklets, brochures and pamphlets. BUILT-IN SECURITY The AltaLink C8000 Series Color Multifunction Printer provides the maximum level of security through our partnership with McAfee, proactively addressing risks at the fleet and individual device level. Multiple layers of security include data encryption, disk overwrite and industry certifications. At the user level, Secure Print holds documents for release until they’re ready to be retrieved at the device. COLOR WHERE IT COUNTS With high resolution output of 1200 x 2400 dpi, photo-quality color images and crisp text will give your documents clarity and impact. You can also upgrade your AltaLink C8000 Series with the Xerox® EX-c C8000 Print Server Powered by Fiery®, enabling office users to quickly, efficiently and cost effectively print professional-looking documents. Xerox® AltaLink® C8030/C8035/C8045/C8055/C8070 Color Multifunction Printer Xerox® AltaLink devices provide new levels of capability and connectivity for mid-size, large workgroups and busy offices. With AltaLink, your extended workforce has instant and secure access to the documents, data and workflows it needs to work faster and more efficiently—from every location and with any device. XEROX® CONNECTKEY® TECHNOLOGY—THE NEXUS OF YOUR COMPLETE PRODUCTIVITY ECOSYSTEM From Xerox—the company that created the modern workplace—we present the next revolution in workplace productivity. With a consistent user experience across a wide range of devices, mobile and cloud connectivity and a growing library of apps to expand functionality, you’ll work faster, better and smarter. Intuitive User Experience An entirely new—and yet entirely familiar way to interact that includes a tablet-like experience with gesture-based touchscreen controls and easy customization. Mobile and Cloud Ready Instant connectivity to cloud and mobile devices right from the user interface, with access to pre-loaded, cloud-hosted services that let you work where, when and how you want. Benchmark Security Full multi-level protection for both documents and data, ready to guard against and eliminate emerging threats and meet or exceed regulatory compliance. Enables Next Generation Services Work more efficiently and manage resources more effectively. Easy integration of Xerox® Managed Print Services enables remote monitoring of service delivery and consumables, plus remote configuration for even more time savings. Gateway to New Possibilities Instantly extend your capabilities with access to the Xerox App Gallery, featuring real-world apps designed to optimize digital workflows. Commission our network of partners to design innovative, business- specific solutions. Find out more about how you’ll work smarter at www.connectkey.com. 12 7 14 9 13 1 Single-Pass Duplex Automatic Document Feeder (DADF) saves time by simultaneously scanning both sides of two-sided documents at up to 139 impressions per minute. 2 Convenience Stapler (optional) staples up to 50 sheets of 20 lb/80 gsm media. 3 Bypass Tray handles up to 100 sheets of 20 lb/80 gsm, also feeds up to 110 lb Cover/300 gsm media. 4 Two 520-sheet adjustable trays (standard with all configurations). Tray 1 handles media sizes up to 11.7 x 17 in./A3 and Tray 2 handles media sizes up to 12 x 18 in./SRA3. 5 Envelope Kit (optional—replaces Tray 1) provides trouble-free feeding of up to 60 envelopes. 6 High-Capacity Tandem Tray Module (optional) brings the total paper capacity up to 3,140 sheets. 7 Four Tray Module (optional with C8030/C8035) holds a total of 2,180 sheets. 8 High-Capacity Feeder (optional) holds 2,000 sheets of letter/A4 paper, increasing the maximum paper capacity to 5,140 sheets. 9 Business Ready (BR) Finisher (optional) gives you advanced finishing functions at a great value. 10 BR Booklet Maker Finisher (optional) provides advanced finishing the capability to create 64-page saddle-stitched booklets (2 to 16 sheets). 11 C-Fold/Z-Fold Unit (optional) adds three folds: C-fold, Z-fold and Z-half-fold to the BR Finisher or BR Booklet Maker Finisher. 12 Offset Catch Tray (OCT) (standard on all configurations and included with all finishers). 13 Integrated Office Finisher (optional with C8030/C8035) provides 500-sheet stacking and 50-sheet, single-position stapling. 14 Office Finisher LX (optional with C8030/C8035/ C8045/C8055) gives you advanced finishing functions at a great value, and offers optional crease/score and saddle-stitch booklet making capable of 60-page booklets (2 to 15 sheets). 15 Xerox® Integrated RFID Card Reader E1.0 (optional) adds card based authentication with support for over 90 access cards. 16 Near Field Communication (NFC) Tap-to-Pair allows users to tap their mobile device to the AltaLink C8000 user panel and instantly connect with the MFP. FINISHING APPLICATIONS 1 2 3 4 6 5 1011 8 16 15 INTRODUCING MOBILE DEVICE-LIKE TOUCHSCREEN SUPERIORITY Meet our all-new, 10.1-inch color touchscreen —the user interface that sets a higher standard for customization, ease of use and versatility. By presenting a familiar “mobile” experience—with support for gestural input and task-focused apps that share a common look and feel—fewer steps are needed to complete even the most complex jobs. A highly intuitive layout guides you through every task from start to finish, with a natural hierarchy placing critical functions near the top of the screen and commonly used options front and center. Don’t like where a function or app is located? Customize the layout to make it yours. This unmatched balance of hardware technology and software smarts helps everyone who interacts with the AltaLink® C8000 Series get more work done, faster. Try our new UI at www.xerox.com/AltaLinkUI. ConnectKey Technology ® For more detailed specifications, including the latest certifications, go to www.xerox.com/AltalinkC8000Specs. ©2017 Xerox Corporation. All rights reserved. Xerox®, Xerox and Design®, AltaLink®, ConnectKey®, DocuShare®, Global Print Driver® and Mobile Express Driver® are trademarks of Xerox Corporation in the United States and/or other countries. The information in this brochure is subject to change without notice. Updated 9/17 BR21021 AC8BR-01UB Xerox® AltaLink® C8030/C8035/C8045/C8055/C8070 Color Multifunction Printer DEVICE SPECIFICATIONS AltaLink C8030 AltaLink C8035 AltaLink C8045 AltaLink C8055 AltaLink C8070 Speed (Color/Black-and-white)Up to 30/30 ppm Up to 35/35 ppm Up to 45/45 ppm Up to 50/55 ppm Up to 70/70 ppm Monthly Duty Cycle*Up to 90,000 pages Up to 110,000 pages Up to 200,000 pages Up to 300,000 pages Up to 300,000 pages Hard Drive/Processor/Memory Minimum 250 GB HDD/Intel® Atom™ Quad Core 1.91 GHz/2 MB Cache/8 GB system memory Connectivity 10/100/1000Base-T Ethernet, High-Speed USB 2.0 direct print, Wi-Fi Direct® with optional Xerox® USB Wireless Adapter, NFC Tap-to-Pair Optional Controller Xerox® EX-c C8000 Print Server Powered by Fiery® Copy and Print Resolution Copy: Up to 600 x 600 dpi; Print: Up to 1200 x 2400 dpi First-copy-out Time (as fast as) (from platen/warmed-up state) 8.1 seconds color/6.7 seconds black-and-white 7.8 seconds color/6.4 seconds black-and-white 7.2 seconds color/5.7 seconds black-and-white 5.2 seconds color/4.9 seconds black-and-white First-print-out Time (as fast as)6.5 seconds color/5.3 seconds black-and-white 6.4 seconds color/5.2 seconds black-and-white 6.5 seconds color/5.3 seconds black-and-white 6.0 seconds color/4.7 seconds black-and-white 4.7 seconds color/4.0 seconds black-and-white Page Description Languages Adobe® PostScript® 3™, Adobe PDF version 1.7, PCL® 5c/PCL 6, Optional XML Paper Specification (XPS) Paper Input Standard Single-Pass Duplex Automatic Document Feeder: 130 sheets; Speed: up to 139 ipm (duplex); Sizes: 3.4 x 4.9 in. to 11.7 x 17 in./85 x 125 mm to 297 x 432 mm Bypass Tray: 100 sheets; Custom sizes: 3.5 x 3.9 to 12.6 x 19 in./89 x 98 mm to 320 x 483 mm (SEF) Tray 1: 520 sheets; Custom sizes: 5.5 x 7.2 in. to 11.7 x 17 in./140 x 182 mm to 297 x 432 mm (SEF) Tray 2: 520 sheets; Custom sizes: 5.5 x 7.2 in. to 12 x 18 in./140 x 182 mm to SRA3 (SEF) Choose One Four Tray Module (Trays 3 and 4—available with C8030/C8035): 1,040 sheets; 520 sheets each; Custom sizes: 5.5 x 7.2 to 12 x 18 in./ 140 x 182 mm to SRA3 (SEF) High Capacity Tandem Tray Module: 2,000 sheets; One 867-sheet paper tray and one 1,133-sheet paper tray; Sizes: 8.5 x 11 in./A4 Optional High-Capacity Feeder (HCF): 2,000 sheets; Size 8.5 x 11 in./A4 long edge feed Envelope Tray (replaces Tray 1): Up to 60 envelopes: #10 Commercial, Monarch, DL, C5 Paper Output/ Standard Finishing Optional Dual Offset Catch Tray (standard when finishers are not attached): 250 sheets each; Face up Tray: 100 sheets Integrated Office Finisher (Available with C8030/C8035): 500-sheet stacker, 50 sheets stapled, single-position stapling Office Finisher LX (Available with C8030/C8035/C8045/C8055): 2,000-sheet stacker, 50 sheets stapled, 2-position stapling, optional hole punch, optional booklet maker (score, saddle stitch 2 to 15 sheets (60 pages)) BR Finisher: 3,000-sheet stacker and 500-sheet top tray, 50-sheet multiposition stapling and 2/3-hole punching BR Booklet Maker Finisher: 1,500-sheet stacker and 500-sheet top tray, 50-sheet multiposition stapling and 2/3-hole punching plus saddle-stitch booklet making (2 to 16 sheets, 64 pages) and V-folding C-Fold/Z-Fold Unit: Adds Z-folding, Letter Z-folding and Letter C-folding to the BR Finisher and BR Booklet Maker Finisher Convenience Stapler: 50-sheet stapling (based on 80 gsm), includes Work Surface INTUITIVE USER EXPERIENCE Customize and Personalize Site, Function or Workflow Customization with Xerox App Gallery and Xerox® App Studio Print Drivers Job Identification, Bi-directional Status, Job Monitoring, Xerox® Global Print Driver®, Xerox® Mobile Express Driver® Xerox® Embedded Web Server PC or mobile—Status Information, Settings, Device Management, Cloning Remote Console/Preview Remote User Interface Print Features Print from USB, Sample Set, Personal Print, Saved Job, Booklet Creation, Store and Recall Driver Settings, Scaling, Job Monitoring, Application Defaults, Two-sided Printing, Draft Mode Scan and Fax Scan to USB/Email/Network (FTP/SMB), Scan File Formats: PDF, PDF/A, XPS, JPG, TIFF; Convenience Features: Scan to Home, Searchable PDF, Single/ Multi-page PDF/XPS/TIFF, Password-protected PDF; Fax Features: Walk-up Fax (one-line or three-line options available, includes LAN Fax, Direct Fax, Fax Forward to Email), Fax dialing, Unified Address Book, Optical Character Recognition (OCR) MOBILE AND CLOUD READY Mobile Connectivity Apple® AirPrint®, Google Cloud Print™ Ready, Xerox® Print Service Plug-in for Android™, Mopria® Print Service Plug-in for Android, NFC, Wi-Fi Direct Printing Mobile Printing @PrintByXerox, Xerox® Mobile Print, Xerox® Mobile Print Cloud, Xerox® Mobile Link App; Visit www.xerox.com/officemobileapps for available apps. Cloud Connectivity Print from/Scan to Google Drive™, Microsoft® OneDrive®, DropBox™, Microsoft Office 365™, Box®, Xerox® DocuShare® and more. BENCHMARK SECURITY Network Security IPsec, HTTPS, SFTP and Encrypted Email, Network Authentication, SNMPv3, SHA-256 Hash Message Authentication, SSL, TLS, Security Certificates, Automatic Self-signed Certificate Device Access Firmware Verification, User Access and Internal Firewall, Port/IP/Domain Filtering, Audit Log, Access Controls, User Permissions, Smart Card Enablement Kit (CAC/PIV/.NET), Xerox® Integrated RFID Card Reader E1.0 Data Protection Encrypted Hard Disk (AES 256-bit, FIPS 140-2, Validated) and Image Overwrite, McAfee® ePolicy Orchestrator®, McAfee Integrity Control, Whitelisting, Job Level Encryption via HTTPS and Drivers Document Security Common Criteria Certification (ISO 15408) (undergoing evaluation), Encrypted Secure Print, FIPS Encrypted Print Drivers ENABLES NEXT GENERATION SERVICES Print Management Xerox® Print Management and Mobility Suite, Configuration Cloning, Xerox® Standard Accounting, Equitrac, Y Soft, PaperCut and more partner solutions Managing Print Xerox® Device Manager, Xerox® Support Assistance, Auto Meter Read, Managed Print Services Tools Sustainability Cisco EnergyWise®, Print User ID on Margins, Earth Smart Print Settings GATEWAY TO NEW POSSIBILITIES Cloud Services Xerox® Easy Translator, Xerox® Healthcare MFP (U.S. only), many additional services available Xerox App Gallery Many apps and cloud services available. Visit www.xerox.com/appgallery for a growing selection of apps available for adding functions to the MFP. * Maximum volume capacity expected in any one month. Not expected to be sustained on a regular basis. PROPOSAL FOR: United City of Yorkville PRESENTED BY: Jack McPartlin Government Account Executive Konica Minolta Business Solutions U.S.A., Inc. 2001 Butterfield Road Suite 900 Downers Grove, IL 60515 Table of Contents Executive Summary Section 1 Account Management Account References Response to RFP Section 2 Service Program Section 3 Preliminary Implementation Plan and Methodology Customer One Guarantee My KMBS / Online Account Management & Fleet Reports Hard Drive Security User Training Price Plan Section 4 bizhub308e Police 2 bizhub308e Public Works bizhub C558 Administration bizhub C558 Community Development bizhub C558 Police 1 bizhub C558 Recreation Contract Documentation Section 5 KMPF Lease Agreement Corporate Overview Section 6 Creating New Value Workplace of the Future™ Product Literature Section 7 bizhub Model Specifications bizhub SECURE, PageScope Net Care bizhub vCare Managed Print Services Executive Summary Konica Minolta is pleased to respond to the United City of Yorkville’s Request for Proposal for Copier Equipment and Related Services. We are ideally suited to meet the requirements identified by United City of Yorkville and appreciate the opportunity to build a long-standing and mutually beneficial relationship. Konica Minolta is excited to partner with you in exploring new pathways for innovation and leadership. As a trusted partner for the United City Yorkville, we are positioned to build upon our past success while creating new pathways for innovation and leadership. Konica Minolta Philosophy - The Creation of New Value.Our Values are the essence of our innermost beliefs. Our Vision articulates our forward progression as a global company that is vital to society; robust and constantly evolving through innovation. Our Brand Proposition, “Giving Shape to Ideas,” is our pledge. Konica Minolta is committed to our philosophy to benefit both our clients and society at large. Our Value Alignment with the United City of Yorkville Accountability -Not only must we be individually and collectively responsible and accountable for what we do, all of our actions should contribute to the creation of a sustainable society. We exist solely for our clients; always thinking on their behalf, undertaking challenges together with them, exceeding expectations, and working tirelessly to bring them success, both now and in the future. Collaboration -Just as United City of Yorkville undoubtedly embraces the importance of teamwork, we also believe that the power of inclusiveness and collaboration with clients, partners and each other is the best way to develop game changing ideas. Our diverse and talented team works together to innovate for our future. Our goal is to build our relationship to the point where you feel comfortable knowing that we are providing transparent communication, and that any steps that we mutually decide to take will be clear and agreeable to everyone. We know that only by acting with integrity, and communicating with our clients in an open and honest way, can we create long-lasting relationships. Agility -While Konica Minolta is a global company, we embrace agility, and have a commitment to think and act in a way that embraces change. Being passionate, strong-willed and determined is essential to making a meaningful contribution to our clients’ organizations and society as a whole. Respect -We are confident that only by acting with integrity and communicating with our colleagues and clients in a respectful, open and honest way can we create long-lasting partnerships of mutual trust and true significance. We are aligned with United City of Yorkville’s philosophy of considering “other’s opinions equal to” our own. Innovation -Through innovation which only Konica Minolta can provide, we create value and share it with society for the betterment of people’s lives today and for the generations to come. Innovation is what drives us. We constantly strive to develop groundbreaking ideas that will form the basis of everything we do going forward, every step of the way. We value creative thinking and welcome the challenges of our changing world. Community -We're determined to be a company vital to humanity by providing exciting innovation that exceeds everyone's expectations. It is our goal to identify the values that our clients, and society as a whole, seek — and then do what we can do to meet those needs. We possess a mindset that drives us to best serve and improve the quality of society in all our activities. OUR PROPOSAL As required by the United City of Yorkville, Konica Minolta will meet this RFP’s scope encompassing the consultation, design and implementation of an enterprise-wide Managed Print Solution. Optionally, Konica Minolta offers a suite of leading products and services designed for cost accounting, security and the integration of business workflows for continuous improvement. The proposal will recommend a solution that balances the need that users have to print what they need when they need it, while also controlling the output, security, and costs. Our approach to implement all aspects of this RFP from products and solutions, to consulting and behavior management, will contribute to your stated goals to: 1. Right-size and standardize the fleet of multi-functional devices. 2. Implement procedures to control print volumes and spend. 3. Gain meaningful data and consulting needed for automation and continuous workflow improvement. 4. Refine office and print policies for making behavioral changes. In order to accomplish these stated goals, our services will include, but are not limited to: 1. Actively monitoring all devices to assure they are performing optimally. 2. Tracking and reporting how much volume is being generated per device, by department and by user. 3. Deployment of software solutions to facilitate: security, job portability, mobile device and workflow integration 4. Auto delivery of consumables (toner, etc.) and service. 5. Advanced account management. 6. Periodic account reviews focusing on improving workflow and further reducing costs. Managed Print Services By establishing printing cost baselines, Konica Minolta can help you to budget and manage print costs, develop future cost savings measures, and keep your devices working at optimal levels. In our experience, improvements resulting from Managed Print programs are based on proven procedures and powerful analysis tools. We offer these services to achieve your desired outcome: 1.Consultation -Device data is captured through a data collection agent that captures output devices on your network environment. The data is used to design optimized placement of the equipment, and to identify usage patterns and print volumes. Managed Print experts may conduct onsite reviews to understand document workflow and develop a specific program for document demands. They can also conduct cost calculations that are benchmarked against current costs. 2.Implementation -The Managed Print program provides dedicated project management resources that will control the program from end to end, with technical consulting and support for all devices, and documentation for end-users and IT administrators. Technical consulting and remote support is provided for all devices implemented. Konica Minolta devices can be pre- configured prior to delivery to ensure seamless integration with your existing network, infrastructure and workflow. The development of a clear communication plan and documentation for end-users and IT administration is important for program success. 3.Management -Once we have implemented the new print infrastructure, we offer a portfolio of services to manage your fleet. These will be tailored to the requirements in your Request for Proposal. Daily device monitoring, maintenance and service allow your staff to spend more time on more strategic initiatives, and regular management reports keep you apprised of progress and identifies areas for improvement. Continuous Improvement Working with the United City of Yorkville on a Managed Print Program to reduce print cost and volume, Konica Minolta will be positioned to also improve document intensive business processes and workflows. Local government municipalities such as United City of Yorkville are turning to Konica Minolta for solutions that can effectively leverage the power of technology to make their operations more efficient. We can provide you with the ability to capture documents in electronic format and store them on a network or in the cloud for your employees to access files and know who accessed what files and who made changes. It allows you to grant or deny file access to individual users or groups. Approved users can easily access their documents by searching on key words or actual content within the file from any mobile device or PC. We will proactively look for better ways to manage documents and automate the lower value, redundant tasks that require time and resources. We can do this by extracting key data from documents using OCR and forms processing with pattern-matching technology. Konica Minolta will work together with United City of Yorkville to exceed the requirements as stated in this RFP. We appreciate this opportunity and look forward to the next steps in the RFP process. Account Management Our relationship will be managed by the Account Management Team based in our Downers Grove sales and service branch office. The team will ensure the overall success of your program and the timely implementation of our solution. At regular intervals during our relationship, Konica Minolta will coordinate Periodic Account Review (PAR) meetings. The meetings will act as a forum to discuss our partnership, the current deliverables, and the development of future strategies. We recommend these reviews take place on a quarterly basis, but can be scheduled as needed throughout the term of the contract. Fleet reports will also be presented for evaluation, based on the data collected by our service and billing systems and customized to the needs of United City of Yorkville. The format of the reports, and the data to be included, will be discussed upon award to ensure that all relevant data can be captured and accurately defined. This structure will ensure that the United City of Yorkville accurately evaluate our performance, as well the effectiveness of our products and solutions, throughout the fleet and document workflow process. The Konica Minolta team provides additional support by: ● Performing site analyses. ● Organizing delivery and deployment of product. ● Managing contract changes and additions. ● Implementing process improvements. ● Tracking order receipt and fulfillment. ● Coordinating service, maintenance and end user training. ● Providing invoice and fleet reporting. ● Engaging third party providers when necessary. Account Management Team Jack McPartlin Konica Minolta Government Account Executive Jack’s responsibilities include overall sales and support program for the United City of Yorkville. Antonette Tobin Senior Government Sales Manager Antonette is responsible for all local government sales functions for KMBS Downers Grove branch. Antonette will assist Jack as needed in all areas. Dana Drury Area Vice President Dana has the overall responsibility of the daily operations of the Downers Grove branch. Dana will assist Jack and Antonette as needed in all areas. Matthew Hamater Business Solutions Architect Matthew is responsible for any software solutions needed for consistent workflow. Allen Lendi Branch Technical Service Manager Allen is responsible for daily operations of the Downers Grove Technical Service Department. Shirley Thomas Downers Grove Trainer Shirley is responsible for customer on-site training of the equipment. Account References CLIENT NAME:Village of Sugar Grove Contact & Client E-Mail: Matthew Anastasia, Director of Finance manastasia@sugargroveil.gov Address:10 Municipal Dr. Sugar Grove, IL 60554 Phone:630-466-4507 Scope of Work Number of Units Installed & Networked: Customer refresh implementation. Multifunctional devices, print management, account tracking, service support, product training 4+ devices. CLIENT NAME: Contact & Client: E-Mail: Village of North Aurora David Arndt, IT Analyst darndt@northaurora.org Address:25 E. State Street North Aurora, IL 60542 Phone:630-897-8228 Scope of Work Number of Units Installed & Networked: Multiple Customer implementations. Multifunctional devices, print management, account tracking, device management, desktop printers, service support, product training, solutions training, 5+ devices CLIENT NAME:City of Plano Contact & Client: E-Mail: Ron Vander Band, Staff Accountant planoap@comcast.net Address:17 E. Main Street Plano, IL 60545 Phone:630-552-8275 Scope of Work Number of Units Installed & Networked: Multiple lease refresh implementations. Device management, account tracking, multifunctional devices, service support , product training, 5+ devices CLIENT NAME: Contact & Client: E-Mail: IMRF (Illinois Municipal Retirement Fund) Denise Streit, Office Services Manager dstreit@imrf.org Address:2211 York Road, Suite 500 Oak Brook, IL 60523 Phone:630-368-5368 Scope of Work Number of Units Installed & Networked: Customer refresh implementation. Multifunctional devices, desktop printers, device monitoring, account tracking, product training, service support, 10+ devices UNITED CITY OF YORKVILLE REQUESTS FOR PROPOSALS FOR COPIER EQUIPMENT & RELATED SERVICES July - August 2018 800 Game Farm Road Yorkville, IL 60560 Public Notice Posted: Proposals Due: July 27, 2018 August 17, 2018 at 4:30 PM Page 1 of 12 CopierEquipm entRequestforProposal The United City of Yorkville (“City”) is requesting proposals for the fulfillment of six (6) multifunction copiers to be used at City offices. Please fill out all applicable sections of this proposal. There is no expressed or implied obligation for the United City of Yorkville to reimburse responding firms for any expenses incurred in preparing proposals in response to this request. To be considered, please submit your proposal no later than 4:30 p.m. on Friday, August 17, 2018. Proposals may be submitted via e-mail to Rob Fredrickson, Finance Director, at rfredrickson@yorkville.il.us or mailed in a sealed envelope to the following address: United City of Yorkville Attn: Rob Fredrickson – Finance Director 800 Game Farm Road Yorkville, Illinois 60560 Questions on the proposal can be submitted to the e-mail address listed above. Any response will be submitted to all firms, who the City has knowledge of, who may be submitting a proposal. Introduction The City is looking to replace its fleet of multifunction copiers with new equipment as our current lease is ending October 31, 2018.We are looking for proposals from established businesses experienced with the lease, maintenance, supply and support of multifunction copiers. All of the proposed copiers are to be leased with the option to purchase at the end of term at fair-market value. In addition to the lease of the equipment, we are seeking a maintenance and supply contract that will run concurrent with the lease agreement. One vendor will be selected to service and supply all of the copiers. All costs are to be laid out in this proposal and are to be fixed for the term of the lease and maintenance contract. The City retains the right to reject any or all submissions. It is anticipated that final approval of the selected proposal will be given by our City Council at the Tuesday, September 25, 2018 City Council meeting. Submission Vendor is to submit to the City a proposal for the lease of six (6) new copiers with an accompanying maintenance contract. The guidelines for the lease and maintenance contract are outlined below. All proposals must include an option for a 36, 48 or 60 month lease term that begins on November 1, 2018. All pricing should be broken down per-copier, with the costs for optional features defined. The vendor shall specify if they are unable to meet or exceed any criteria laid out in the following sections. Furthermore, a Cost Summary Worksheet (Appendix A; page 7 of RFP) must be completed and submitted for each copier proposed in response to this RFP. A. Vendor Information 1. Please provide us with some information about your company. Particularly let us know the length of time your company has been in business, an approximate number of businesses you serve and an approximate number of businesses you serve with similar needs to ours. Konica Minolta is a large privately held corporation wholly owned by Konica Minolta Holdings U.S.A., Inc. We deliver a suite of game-changing solutions and leading-edge services that enable the Workplace of the Future™, promoting greater collaboration, productivity, improved efficiency and heightened security. Konica Minolta has been delivering the sales and service of office imaging equipment since the introduction of our first copy machine in 1960. We serve approximately 2 million businesses globally. 2. Please provide us with at least 3 references of other companies you have serviced in our area. Please refer to Account References in Section 1 of our response. B. General Technical Specifications 1. General Equipment Requirements Unless specified in Section F of this document, all copiers are to have the following minimum technical specifications. a) All copiers are to be newly manufactured with no used or refurbished parts. b) Copiers must be rated at a printing speed of 50 black and white pages per minute for the Administration, Police 1, Community Development and Park & Recreation copiers. Copiers must be rated at a printing speed of 30 black and white pages per minute for the Police 2 and Public Works copiers. c) All copiers must have the capability to scan documents; .pdf and .tif formats, color (if color capable) and black and white, at least 300dpi, and single and duplex capabilities are required. i)The vendor will specify if there is a cost to add scanning capability to the copier. ii)The vendor will specify if there is a cost-per-scan associated with the scanning function. d) All copiers must have the capability to be network printable via an internal ethernet print server. i) The vendor will specify if there is a cost to add printing capability to the copier. e) All copiers must be capable of printing double-sided documents. f) All copiers must have a bypass tray for the purpose of printing on specialized paper, including envelopes. The bypass tray should have a minimum capacity of 50 sheets of standard 8 1/2 x 11 copy paper. g) All copiers must have an automated document feeder with a minimum capacity of 50 sheets of standard 81/2 x 11 copy paper. h) All copiers must be capable of printing on 81/2 x 11, 81/2 x 14 and 11 x 17 paper. Paper sizes can be supported through the use of an adjustable tray. i) All copiers must have these minimum paper tray capacities: i)81/2 x11–1,000sheets ii)81/2 x14–500sheets iii)11 x 17 – 500 sheets j) All copiers must be functional as “walk-up” copiers. k) All copiers must be capable of sorting/collating. l) Ideally the control panels for all copier models should be the same or have the same “look and feel” between models. 2. Networking Requirements a)All networked copiers are to be installed as multi-function printers on a Windows network. All printers must be able to be installed as a network shareable printer on a Windows 2016 Server and allow printing from Windows 10 PC’s and laptops. b)Ideally, all models of printers will have a unified print driver or print drivers that have a consistent “look and feel” between them. c)All copiers must be able to scan documents in color (if color capable) or black and white, .PDF or .TIF format, single or duplexed documents, to an SMB share on a Windows 2016 server. The vendor shall specify the technical requirements for this capability. C. Supplies and Service In addition to the proposal of the lease of equipment, the vendor should also provide a breakdown of costs for services, maintenance, supplies not covered by the maintenance agreement, delivery and network configuration. 1. Maintenance and Installation a)Vendor shall specify the warranty period of the provided equipment. The City’s sole and exclusive guarantee shall be the Customer One Guarantee. Konica Minolta agrees to maintain the branded MFPs covered by this guarantee in good operating condition, providing necessary maintenance, service, and repairs as specified by the terms of the written maintenance agreement. For further detail, please refer to our Customer One Guarantee provided in section 3 of our response. b)The warranty period shall begin when the equipment is installed and accepted by the City. The City’s sole and exclusive guarantee shall be the Customer One Guarantee. Konica Minolta agrees to maintain the branded MFPs covered by this guarantee in good operating condition, providing necessary maintenance, service, and repairs as specified by the terms of the written maintenance agreement. For further detail, please refer to our Customer One Guarantee provided in section 3 of our response. c)Any necessary repair or replacement during the warranty period shall be performed at no cost to the City. Please refer to our Customer One Guarantee in Section 3 of our response. d)The vendor shall provide a toll-free number for placing service calls. Upon placing a service call, the vendor shall respond to the City within two business (2) hours and, if necessary, a service technician shall arrive at the City offices within four business (4) hours to begin work. Business hours for the City are defined as 8:00 a.m. through 4:30 p.m., Monday through Friday excluding holidays. Konica Minolta utilizes a centralized service call request process that will ensure timely response to all service requests. While we utilize a vast network of service providers, the service call process has been standardized, through Konica Minolta’s Client Services. Client Services is staffed 24 hours a day, 365 days per year, with trained support professionals to ensure each client receives consistently high levels of service in a simple to manage manner. All client locations are provided toll-free and web-based access to Client Services, and users can initiate a service call either through the dedicated toll-free hotline or www.MyKMBS.com, our interactive fleet management site, from anywhere at any time. Within 1 hour of receipt of call, the technician or dispatcher will contact the requestor to confirm call receipt and provide an estimated time of arrival. Konica Minolta is committed up to a four (4) business hour average on-site response time for all City locations serviced by a branch or within 50 miles of an authorized dealer. e)The City requests that all copiers have the ability to be programmed and maintained over the internet. This includes the ability to program mailboxes and other functions online; place service calls and order supplies via the internet; and auto-send maintenance calls. MyKMBS: (www.MyKMBS.com) Is a web-based management-reporting tool, which allows our clients to quickly and easily manage the hardware in their fleet. MyKMBS offers the ability to place service calls and order supplies online, as well as run ad hoc fleet management reports, which include usage, uptime and other valuable data relevant to your fleet. Additionally, the site provides 24 hour a day, 7 days a week real-time access to all of your hardware information needs, an offering only available through Konica Minolta. MyKMBS.com allows the client to view pertinent, consolidated information that would normally be provided on a manual case-to-case basis. All information provided is real time and accurate information, which is linked directly to the Konica Minolta SAP operating system for seamless information flow. All reports include data on a rolling 90-day period, allowing our clients to view the most up to date information possible. In addition, all reports can easily be downloaded directly into Microsoft Excel, providing a simple method to sort and retain data. Available reports include: General Fleet Information Overview of your entire fleet, including hardware installation dates and service contract coverage dates. Fleet Uptime Performance Provides uptime and response time statistics for your entire fleet, including the average monthly copy volume and copies between calls. Hardware by Location Customized inventory report detailing the location of all devices. Open Service Calls View a list of all open service calls for the entire fleet, and monitor response times. For additional information please refer to the MyKMBS.com brochure provided in our response. f)Any defect in equipment will be remedied within forty-eight (48) hours of the placement of the initial service call. Konica Minolta can comply or a loaner unit will be provided. g)If a defect cannot be remedied by the vendor within forty-eight (48) hours the vendor will provide the City with a comparable loaner copier, at no charge. Konica Minolta can comply or a loaner unit will be provided h)The vendor will guarantee the availability of replacement equipment and parts for the duration of the maintenance agreement. i)The vendor will specify any and all installation or delivery fees for the equipment. j)Vendor shall specify if any necessary hard-wiring will need to be performed prior to installation. Hard wiring for data and power will be performed by the City prior to installation by the vendor. Each copier requires a 120V outlet. NEMA Part No. 5-15R. Please refer to Model Specification Sheets in our response. k)If vendor feels they offer service above and beyond what is specified in this section (e.g. fleet management software, automated services, etc.), please specify. The United City of Yorkville will be covered under Konica Minolta’s direct Government Accounts program. One point of contact is issued for quicker turnaround time. Periodic account reviews throughout the year to maintain a strong working relationship. 2. Training a)Vendor will provide training of City staff at the time of installation at no cost to the City. Training is typically provided in two phases: Orientation: •Provided by the technician • General overview following install Basic functions and uses Clearing jams Changing toner and reloading staples Placing service calls Reading meters The orientation training also allows the technician to test functionality. In-Depth Training: •Coordinated by the Customer Support Representative •Customized and scheduled to meet client’s needs • Time is dedicated to complex device functionalities • Enlists specialists for advanced solutions training • Client-specific training materials: Video Webcasts Laminates Guides Classroom b)Vendor will provide additional training at no cost to the City, within reason, due to significant re-staffing or alteration of equipment. Additional training after initial install training may be fee-based. D. Pricing and Terms Konica Minolta is proposing the Sourcewell contract pricing and terms and conditions. In the event an award notice is given to Konica Minolta, the parties shall negotiate mutually agreeable terms and conditions for the resulting contract; however, the Sourcewell contract terms and conditions will control any resulting contract. 1.Lease of Equipment a)Vendors shall provide three different pricing options for a 36-month, 48-month and 60-month lease on all equipment. The City will decide which option it will pursue after receiving and reviewing all proposals. The Lease is a separate and standalone agreement that supersedes and prevails. b)Pricing will be locked-in for the length of the lease and maintenance agreement. Our purchase pricing will remain fixed for the initial contract term. Once equipment is delivered and invoicing commences, your hardware lease payment will remain constant throughout the lease term. New lease rates are fixed for 90 days and up to 150 days provided there are no changes in the capital markets impacting credit swaps. Changes in the capital markets could impact lease rates. c)At the end of term, the City shall be provided with an option to purchase any or all equipment at a fair market value.| At the end of the Lease Agreement’s term and with proper notification you will have the option to renew the lease on a month to month basis, purchase the equipment for the Fair Market Value cost plus any outstanding amounts or return the equipment, in retail resalable condition (normal wear and tear acceptable), full working order and in complete repair. d)At the end of term, the City shall be provided with an option to extend the lease and maintenance agreement on a month-by-month basis. The pricing during this extension period shall be the same as the original agreement pricing. The lease will be extended automatically for successive one (1) month terms unless you (a) send us written notice, between 90 days and 150 days before the end of any term, of your decision to return or purchase the equipment, or renew the lease, or (b) you do not purchase the equipment as specified in your notice, within 10 days after the end of term. e)Vendor shall specify their terms for the upgrade or downgrade of equipment to accommodate for a change of usage during the lease period. Konica Minolta will offer the flexibility to upgrade or downgrade with penalty approved by leasing. 2. Maintenance Agreement Pricing a)Concurrent with the length of the lease, the vendor shall provide a maintenance agreement on all equipment. b)Maintenance agreement pricing shall include all maintenance, repairs, parts and consumable supplies (excluding paper). If any consumable supplies are not included in the maintenance agreement, vendor shall specify what is excluded and will provide a cost estimate for the excluded supplies. c)Shipping costs for any consumable supplies covered by the maintenance agreement shall be included in the maintenance agreement. d)Pricing for the maintenance agreement will be a cost-per-copy (including scanned documents, if applicable) charge with no minimums or overages. e)It is assumed that there will be a pricing difference between color and black and white copies. Any copier provided with the ability to print in color must be able to track the number of color copies separately from black and white copies and thus charges will be generated accordingly. 3. Billing a)Vendor will outline their standard billing procedures. Particularly billing intervals, forms of accepted payment, late fees and grace periods. Upon award of a contract, your dedicated Konica Minolta Account Management team will schedule a meeting to review the billing process and establish a method and format for invoicing. We will review the billing structure required and form a customized billing plan designed to meet the specific needs of the City. Konica Minolta is able to consolidate billing for divisions or regions and issue a single monthly invoice, with detail for each location, for all lease and service invoices. Standard payment terms are Net 30 days from the date of invoice. Konica Minolta can accept: EFT (Electronic Funds Transfer) including: Wire Transfers MasterCard Visa American Express P-Cards ACH (Automated Clearing House) Checks b)Vendor will outline how the number of copies performed will be obtained by the vendor for the purposes of billing. Included free of charge through Konica Minolta’s direct Government Accounts program, the United City of Yorkville will be placed on Bizhub V-Care for automatic meter reads. If the United City of Yorkville prefers manual meter reads.Meters must be reported to Konica Minolta within the 10 days prior to the billing date. If meter readings have not been received within the 10 days prior to billing, the meters will be estimated based on either the minimum copy volume, previous meter reads or service readings c)Due to the structure of City government, checks for invoices may only be issued at specific times throughout the month and only after invoices are approved to be paid by City Council. Vendor must be willing to accommodate delays in payment due to this by either an extended grace period or waiving of late fees. Konica Minolta can accommodate up to Net 45 and can waive late fees with uplift to rate to accommodate both of these items. See rates. E.Timeline Please provide a timeline for the implementation of the new equipment. This timeline should include the installation of new equipment and the training of City staff. The time to deploy devices within an environment is dependent on several factors: Number of devices, number of buildings/floors, and number of escorts available. On average the project team plans for 30 minutes to deploy a single device (relocate, setup, test, removal of initial device). Konica Minolta offers a variety of training techniques that are tailored to fit the needs of each client. After award, and prior to the installation of the product, we will outline a detailed plan according to the methods preferred. Comprehensive and focused training is an important step in realizing a smooth transition to Konica Minolta products and solutions, and ensures full utilization of the devices and increased satisfaction with output. Training is typically provided in two phases: Orientation: • Provided by the technician • General overview following install Basic functions and uses Clearing jams Changing toner and reloading staples Placing service calls Reading meters The orientation training also allows the technician to test functionality. In-Depth Training: • Coordinated by the Customer Support Representative • Customized and scheduled to meet client’s needs • Time is dedicated to complex device functionalities • Enlists specialists for advanced solutions training • Client-specific training materials: Video Webcasts Laminates Guides Classroom F.Specific Technical Specifications Listed on the following page is a summary of requested specifications for copiers that will deviate from the general specifications listed in Section B above. This chart includes finishing functions, minimum tray capacity requirements and other capabilities. Also included on this list is our current average monthly volume of black & white and color copies for each respective copier. 81/2 x 11 Average Monthly Volume Copier ID Color Hole Punch Staple Fax Capacity Black &White Color Admin x x x x 2,500 Police 1 x x x x 2,500 Police 2 x 1,000 Comm Dvlp x x x x 2,500 Public Works x 1,000 Recreation x x x 2,500 13,046 4,653 5,894 5,718 3,544 n/a 3,418 1,568 1,249 n/a 5,140 827 Totals 32,291 12,766 For each of these additional functions, please specify the additional cost of adding the feature to the copier or, if necessary, changing to another model of copier. 81/2 x 11 Average Monthly Volume Copier ID Color Hole Punch Staple Fax Capacity Black & White Color Admin x x x x 2,500 Police 1 x x x x 2,500 Police 2 x 1,000 Comm Dvlp x x x x 2,500 Public Works x 1,000 Recreation x x x 2,500 13,046 4,653 5,894 5,718 3,544 n/a 3,418 1,568 1,249 n/a 5,140 827 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553- 4350 www.yorkville.il.us Appendix A Copie rEquipm e ntRe que stforProposa l-CostSum m a ryW orkshe e t One form to be completed per make/model proposed by vendor, and returned with RFP. Equipment Lease Price (please list as price/month) Maintenance Contract Price (please list as price/month) 36-month lease 48-month lease 60-month lease 36-month lease 48-month lease 60-month lease Cost for features as outlined on Page 5 of RFP, or supplies (excluding paper) not covered under maintenance contract: Feature or Supplies 36-month lease Indicate price rating (i.e. per month, per copy, etc.) 48-month lease Indicate price rating (i.e. per month, per copy, etc.) 60-month lease Indicate price rating (i.e. per month, per copy, etc.) Included in price above? (Y or N) List make and model of proposed equipment: Konica Minolta bizhub 308e Konica Minolta bizhub C558 Service Program Contact: Customer Service 24/7/365 Client Support & Supply Order Placement Toll-Free and Web-based accessibility Commitment: Guaranteed Service Standards Available 8:00am - 5:00pm Monday-Friday * After Hours programs available. Proactive preventative maintenance bizhub MFDs: 1 hour guaranteed call back Minimum 95% average fleet uptime Guaranteed response times bizhub Production Print 1 hour guaranteed call back Minimum 95% average fleet uptime Guaranteed response times bizhub Printers Third-party Printers on Managed Print Service Program Break/Fix-Trouble shooting via phone Next business day onsite service Expert Support Technicians Product Certified Certified on network and software applications Real time visibility into available stock Escalation support from engineers at Systems Solutions & Development (SSD) Continuous Training Program Network / Solutions Professionals Support for networked multifunctional peripherals, applications & IT environments Certified System Support Engineers available via Web-based & Toll-Free Certified Microsoft Partner Virtual Onsite Support (VOS) for remote updates & troubleshooting *except New Year’s Day, July 4th, Memorial Day, Labor Day, Thanksgiving, Christmas Service Program - Details Konica Minolta is committed to providing to our clients a world class service program that complements our advanced product offerings. Our established, nationwide program is effective, simple to manage, and efficient in delivering the end-to-end service that our clients rely on. End User Training Konica Minolta ensures that users are properly trained to operate our devices, as well as utilize the advanced features, to simplify document workflow procedures and increase efficiency. In-depth end user training will be provided upon installation of all new products. Training courses consist of a general overview of the features of the machine, a review of available document processes, such as finishing, scanning and other various options, instruction on how to maintain the device, how to initiate a service call and if necessary, collect and transmit meter reads. Konica Minolta views user training as an on-going process and is committed to providing follow-up training throughout the course of our relationship, at devices. Production print devices may incorporate advanced user functions that require additional specialized training. Customized training on these functions may be chargeable. Guaranteed Service Standards The Konica Minolta service program includes a variety of provisions designed to optimize the availability of your Konica Minolta devices. These service guarantees are based around the corporate service standard of a minimum 95% average fleet uptime. To achieve this standard, Konica Minolta is committed to a 4-hour average on-site response time for all client locations serviced by a branch or within 50 miles of an authorized dealer. Remote locations beyond this radius will have a technician on-site within an average of 6 hours from call placement. Upon arrival, the Authorized Technician will utilize their own “trunk stock” of inventory, which consists of most common replacement parts, to ensure first call repair. Normal service hours are from 8:00am to 5:00pm Monday to Friday, excluding holidays. Printers, requiring onsite service, are responded to on the next business day. Customer One Guarantee: “It Works or It Walks” We are so confident in the quality of our product that we guarantee your new Konica Minolta MFP will (1) meet factory specifications and (2) be compatible with your network, or we’ll replace it with an equivalent model: First two years: replacement will be a brand new MFP After two years: replacement may be new or refurbished Konica Minolta will also provide a $1,000 rebate towards your next Konica Minolta branded MFP leased through Konica Minolta Premier Finance (KMPF) as a way to say “we’re sorry for the inconvenience.” Konica Minolta will maintain the product covered by this guarantee in good operating condition and necessary maintenance, service and repairs as specified by the terms of the written maintenance agreement. Should a workgroup model be out of service due to maintenance needs, for more than 16 consecutive business hours, Konica Minolta shall provide a loaner unit of similar capabilities upon request. Any unit that Konica Minolta determines cannot be properly repaired to manufacturer’s specifications will be eligible for a replacement unit of substantially similar or greater capabilities, at no additional charge. The best client experience is one that avoids issues altogether which is why we’ve established remote monitoring and a rapid response process in conjunction with your local sales representative. Our Solutions & Support team will proactively monitor our installed MFP’s performance, looking to identify instances prior to them becoming an issue for our clients. Should an instance arise, our technical support, local service manager and advanced diagnostics team members are all empowered to authorize a replacement, resulting in a fast and easy resolution. Proactive Preventative Maintenance As a standard feature of all Konica Minolta service maintenance programs, Konica Minolta proactively provides all preventative maintenance for your installed base of Konica Minolta devices at no additional charge. During each service call, the technician will evaluate the usage of the device against prescribed preventative maintenance requirements and perform any scheduled maintenance. Konica Minolta also continually monitors the usage history of each device in your fleet to identify upcoming preventative maintenance schedules. In addition, Konica Minolta products include a self-diagnostic feature that will display a service call on the device’s LCD screen to notify users of the need for preventative maintenance. The user can then utilize this code to place a service call, which will initiate the dispatch of an authorized technician to perform the required maintenance, ensuring the increased reliability of your Konica Minolta fleet throughout its lifecycle. Reliable, Centralized Service Dispatch Systems Konica Minolta utilizes a centralized service call request process that will ensure timely response to all service requests. While we utilize a vast network of service providers, the service call process has been standardized, through Konica Minolta’s Customer Service. Customer Service is staffed 24 hours a day, 365 days per year, with trained support professionals to ensure each client receives consistently high levels of service in a simple manner.All client locations are provided toll-free and web-based access to our customer service group, and users can initiate a service call either through the dedicated toll-free hotline or www.MyKMBS.com, our interactive fleet management site, from anywhere at any time. Upon receipt of a service request, a client support representative enters all devices and call related information into the Konica Minolta SAP Service Management system, which automatically creates a unique service ticket and immediately notifies the assigned Konica Minolta branch technician, or authorized dealer dispatcher, of a new service call. Within one hour of receipt of call, the technician or dispatcher will contact the requestor to confirm call receipt and provide an estimated time of arrival. Upon completion of all service calls, the technician “closes” the call in SAP, which gathers details regarding the call, including response time, machine volume and service issue for future reporting. Fleet Management Reporting Konica Minolta offers a unique web-based management-reporting tool, www.MyKMBS.com, which allows our clients to quickly and easily manage the devices in their fleet. MyKMBS offers the ability to place service calls and order supplies online, as well as run ad hoc fleet management reports, which can include usage, uptime and other valuable data relevant to your fleet. Additionally, it provides an outlet for Konica Minolta to communicate with its clients in a way never before possible. The site provides 24/7 real-time access to all of your device information and reporting needs. MyKMBS.com allows the client to view pertinent, consolidated information that would normally be provided on a manual case-to-case basis. All information provided is real time and accurate since the tool is linked directly to the Konica Minolta SAP operating system for seamless information flow. All reports include data on a rolling 90-day period, allowing our clients to view real-time information. In addition, all reports can easily be downloaded directly into Microsoft Excel, providing a simple method to sort and retain data. Available reports include: General Fleet Information Overview of your entire fleet, including device installation dates and service contract coverage dates. Fleet Uptime Performance Uptime and response time statistics for the fleet, including average monthly copy volumes and average copies between calls. Device by Location Customized inventory report detailing the location of all devices. Open Service Calls View listings of all open service calls and monitor response times. Konica Minolta also provides a ‘3-in-30 report’, which tracks devices that required more than 3 legitimate service calls in a 30 day period. In such cases, the assigned Technical Manager is automatically alerted to escalate the service issue. Additionally, all critical information on the account will appear RED on all display screens throughout the system until the issues have been resolved. PageScope Net Care Device Manager Our advanced Device Management Tool, PageScope Net Care Device Manager, is included at no charge with the print controller option for all Konica Minolta products. This utility provides a wide range of printer management functions, including Device Status, Network Status, System Status, Printer Status, Scan Status and Count Status. Each Management Information Based (MIB) compliant printer sends out a signal to the Net Care software that provides the information in real time. Advanced Communication in Konica Minolta’s Direct Branches Konica Minolta has made a substantial investment in technology solutions for key representative to facilitate the flow of information between Branch Field Service Technicians and the System Solutions Development Group (SSD). The Konica Minolta Branch Service Technicians utilize wireless connected laptops and direct-connect cellular phones to manage the service dispatch process and instantly access information required to maintain our devices. Through this system, each Branch Service Technician automatically receives new call notifications from Customer Service through an auto-page system, which is linked directly to their laptop and cellular phone. The technician prioritizes and self-dispatches all service calls, creating a full line of accountability for the devices in their assigned fleet, increasing our response time and in turn, the overall performance of your Konica Minolta fleet. The technicians can also utilize these tools to easily access Konica Minolta’s technical knowledge database, or the engineers of the SSD, to immediately obtain additional technical support and to promptly resolve all service issues. In addition, by entering call-related information through their laptops, replacement parts, for either emergency shipment or to replenish the technician’s “trunk stock” inventory, are automatically ordered through our advanced inventory management tool, linked to our SAP system. This investment also ensures that our field technicians have the resources necessary, while in the field, to properly maintain their assigned fleets and meet the high standards set forth by Konica Minolta. Konica Minolta Mobile Field Service We support our field technicians by providing them with critical information, faster! All Konica Minolta technicians are equipped with a state of the art mobile technology platform designed specifically to support our service delivery process. The technician has access to real time call updates, and direct visibility into our extensive parts network. If necessary, he can perform part searches with real-time access to his own trunk-stock inventory, as well the local team warehouse and the Konica Minolta national parts distribution centers. Parts can be ordered directly from the device, and emergency orders can be sent directly to the client site, maximizing uptime. The technician can view open service calls and has the ability to manage and transfer calls from the device, streamlining responsiveness. Copies of work orders can be e-mailed to one or more contacts, and Electronic Signature Capture on the devices ensures clear communication to clients and service teams. Advanced Technical Support Konica Minolta supports the in-field technical needs of our authorized technicians through our Systems Solutions and Development (SSD), a dedicated team of technical engineers. While first line technical support is provided by our factory-trained and certified technicians, SSD Technical Support remains available, through a toll-free hotline and interactive website, to support any escalated technical issues. When a technician requires additional technical support, to correct a devices or network issue, they can contact the SSD. The SSD engineers will walk the technician through various procedures to correct the issues. If the issue cannot be resolved over the phone, SSD Technical Support will promptly initiate an on-site visit by an engineer, who will evaluate and correct the issue. This process ensures that no technician, and no Konica Minolta product, will be left unsupported in the field, further increasing the reliability of your Konica Minolta fleet. Service Escalation Konica Minolta utilizes a multi-phase escalation process designed to determine the root cause of any failure to achieve negotiated service standards. The process is enforced to initiate corrective actions, ensuring that any service failures are promptly rectified, and service is returned to acceptable levels. First Level Support All first level technical support for our hardware and network printing functions will be provided by our manufacturer-trained and authorized Konica Minolta service technicians. Konica Minolta technicians will be available to provide on-site support to troubleshoot hardware, software, and network issues. Each technician is fully trained in all aspects of the Konica Minolta products they service, and many have additional network certifications, and servicing capability on third party product, to provide our clients with complete support. In addition, all certified technicians maintain direct access to Konica Minolta’s Technical Support Team to assist in troubleshooting and issue resolution for our product. Second Level Support The Konica Minolta Systems Solutions and Development Division (SSD) will provide second level support via direct communication with authorized technicians. The primary objective of the SSD is to provide technical and integration-support services to Konica Minolta branches to support the technical needs of our client base. Upon receipt of inquiry, the SSD evaluates the data it receives to determine trends regarding serviceability, reliability, operation, and safety. The service trend data is collected from sources that include the Customer Service group, voice mails, internet, and written communications from field personnel, field surveys, spare parts usage, and reports from on-site visits by Konica Minolta's personnel. If a particular trend is observed, the matter is referred to the appropriate department(s) for possible manufacturing changes, field service modification programs, and technical bulletins. Useful serviceability and reliability information, collected from the above sources, is immediately available to all authorized branch service technicians, ensuring they have ready access to all current data to assist in supporting the technical functionality of all devices installed throughout our clients’ sites. Third Level Support If the SSD is unable to resolve the issue in conjunction with the local systems engineer, the open issue will escalate to Konica Minolta Professional Services (KMPS) for third level review. KMPS is charted to provide a full spectrum of services to clients in North and South America. These services range from consultation and project management, to network design and integration. KMPS is also the manufacturer’s on-site support for complex issues or anomalies in conjunction with SSD. KMPS is staffed with engineers carrying various industry certifications including, but not limited to, MCSE / MCSA / CNE / MCNE / CNI / CCNA / CDIA / SCO / Solaris and AS/400 Systems Manager. All data relating to the open issue is escalated to the applicable Konica Minolta engineer. Our engineers will respond on-site, upon review of the issue, with the required knowledge and expertise. We work with the SSD and on-site client service personnel to isolate client need, root cause and will implement the required solution set. Customer Service Konica Minolta’s Customer Service provides a single point of contact, staffed by system engineers, to help you achieve maximum productivity from your networked multifunctional peripherals and applications. Technical Expertise - Just a phone call away All inquiries are handled by a skilled Systems Support Engineer dedicated to resolving issues quickly with no restrictions on contact frequency. The client simply contacts the group by one of three convenient methods: Toll free phone number Email Or by visiting http://kmbs.konicaminolta.us/kmbs/support-downloads/global-client-services Access to a Team of Experts Our highly tenured Systems Support Engineers hold certifications from industry recognized technology leaders such as Microsoft, Novell, Cisco, CompTIA+ and Apple. Konica Minolta Customer Service is also a Certified Microsoft Partner which is the highest level of partner certification awarded by Microsoft for technical competence and backed by client’s testimonials. One Single Point of Contact Customer Service provides a single point of contact for key solutions to make you more productive by solving your instances far more quickly. Including, printing and finishing solutions, network infrastructure solutions, data management solutions, solutions that cover monochrome and color, hardware and software, networking and IT environments. State-of-the-Art Lab Konica Minolta Customer Service has a fully equipped state-of-the-art lab that utilizes with a wide range of multifunctional devices and servers capable of simulating the client’s environment in real time. Virtual Onsite Support (VOS) With sophisticated remote capabilities, our Customer Service offers our clients remote Virtual Onsite Support (VOS). Virtual Onsite Support is a secure multi-party utility which enables the Konica Minolta System Support Engineer to easily access the client’s workstation to troubleshoot, perform updates and install drivers. VOS is PC or MAC compatible and requires the client to have internet access. Implementation Plan and Methodology We pride ourselves on understanding our clients and their specific needs, and customize our implementation plan around those needs, delivering a seamless transition and implementation program with minimal disruption to your daily work environment. The designated implementation team will coordinate with your representative and review the plan, outlining the proposed activities and technical components, including diagrams of the proposed workflow, and schedules for completion. The proven Konica Minolta Implementation Methodology approach includes: Implementation Planning/Project Management • Document and understand the business needs (requirements) • Identify any operational considerations and define appropriate processes needed to install the devices during the rollout of the hardware/software • Document outlined operational requirements in the Deployment Guide Technical Pilot • Develop and functionality test of solution and/or changes • Install Hardware & Software in the client’s test environment located at the pilot sites for approximately 2-3 weeks. • Document the settings and process in the Konica Minolta Deployment Guide which will be used for additional installs in the client’s network environment. • Client test/verify and acceptance • Once testing is complete, review the Deployment Guide for accuracy and make any needed adjustments. Full Deployment • Deploy 1-10 devices at additional sites, to confirm accuracy of Deployment Guide and make any edits as necessary identified from additional installs. • Sign off on Finalized Deployment Guide • Deploy the solution and/or changes. Implementation Project Timeline We believe the best customer experience comes from not only how our products perform and how easy they are to use, but also from giving our customers the peace of mind to know that our MFPs (Multifunction Products) are backed by one of the best guarantees in the industry. So when your new Konica Minolta branded MFP arrives, you’ll know you are getting the latest technology, superior service and support, and a guarantee direct from the manufacturer. “It Works or It Walks” We are so confident in the quality of our products that we guarantee your Konica Minolta branded MFP will (1) meet factory specifications and (2) be compatible with your network, or we’ll replace it with an equivalent model: •First two years: replacement will be a brand new MFP •After two years: replacement may be new or refurbished •Plus, Konica Minolta will also provide a $1,000 rebate towards your next Konica Minolta branded MFP leased through Konica Minolta Premier Finance (KMPF) as a way to say “we’re sorry for the inconvenience.” We’ve Got You Covered The best customer experience is one that avoids problems altogether, which is why we’ve established remote monitoring and a rapid response process in conjunction with your local sales representative. •Our Solutions & Support team will proactively monitor our installed MFP’s performance, looking to identify potential issues before they become problems for our customers. •Should a problem arise, our technical support, local service manager and advanced diagnostics team members are all empowered to authorize a replacement, allowing for a fast and easy resolution. To learn more about the Konica Minolta Customer One Guarantee, contact your local sales representative. Introducing the ONE GUARANTEE That Puts the Customer First. Terms & Conditions •Equipment must be under continuous maintenance coverage from the date of installation. –Genuine Konica Minolta parts and consumables must be used and maintenance procedures must be performed according to published schedules. –Improper use, electrical power, customer abuse and/or negligence and acts of God are not covered under this program. •Equipment Replacement Guarantee –If Konica Minolta or its authorized dealer is unable to service a Konica Minolta product in the customer’s office, a loaner will be provided at no charge while in-shop repairs are performed. –If within the first two years after installation the equipment cannot be repaired to meet factory specifications, we will replace it with a brand new equivalent model. –After the first two years, if the equipment cannot be brought to original specification, we will replace it with an equivalent model that may be new or refurbished. –If the equipment is replaced, the customer will receive a $1,000 rebate* towards the lease of a new Konica Minolta branded MFP, provided the new equipment is leased through KMPF. •Published Specifications include those listed on official Konica Minolta product literature for that model. •Except as provided herein, Konica Minolta makes no other warranties whatsoever, expressed or implied, with regard to the products purchased, leased or rented by customer, the service, the software included with the product or its installation and maintenance and expressly excludes all other warranties including the implied warranties of merchantability and fitness for a particular purpose. •Customer’s exclusive remedy shall be replacement or repair of the product or non-conforming parts at the option of Konica Minolta as provided in this Customer One Guarantee. Neither Konica Minolta or its dealer shall be liable for any damages, including but not limited to damages due to loss of data or information of any kind, loss of or damages to revenue, profits or goodwill, damages due to any interruption of business, damage to customer’s computers or networks, even if advised of the possibility of such damages. Customer expressly waives its rights to special, consequential, exemplary, incidental or punitive damages or monetary damages of any kind. •Products purchased or installed over 5-years from Konica Minolta invoice date are not eligible for Customer One claims. •Konica Minolta reserves the right to accept or deny Customer One claims based on product life attained and / or total copies on product(s). •Customer One Guarantee only applies to the lease or purchase of new Konica Minolta branded equipment. •Customer One Guarantee excludes desktop printers which has a standard warranty. Network Environment •The guarantee specifies that the network environment, including PC’s and other access devices, remains the same as it was when the MFP was installed. Konica Minolta cannot guarantee the functionality of the MFP after customer network upgrades, software version & peripheral changes or the addition of non-approved 3rd party software. In this case, Konica Minolta will make every effort to work with you to ensure your MFP can function in the new environment up to and including requesting and implementing approved specification changes to the Konica Minolta firmware in order to function after the changes are completed. *Rebate must be used within 36 months from date of equipment replacement. Konica Minolta Business Solutions U.S.A., Inc. | 101 Williams Drive | Ramsey, NJ 07446 www.kmbs.konicaminolta.us | © 2016 Konica Minolta Business Solutions, U.S.A., Inc. Productivity Has a New Home: MyKMBS.com MyKMBS Convenience. Welcome to MyKMBS.com, a complete and comprehensive tool for managing, maintaining and controlling your Konica Minolta bizhub® fleet. MyKMBS.com has everything you need to keep your business moving forward. Whether you have one or one hundred Konica Minolta bizhub systems, this online management website conveniently helps you perform a multitude of valuable functions, including: placing service calls, ordering supplies, entering meter reads and even paying invoices. All in one place. Easy. MyKMBS.com is a useful resource for managing and controlling your fleet, regardless of size or locations. It’s simple to use, providing you with amazing functions and capabilities that save you time and money—while increasing your productivity. Every detail of information about your equipment is at your fingertips: install dates … service contract coverage dates … service history … and the exact location of the equipment down to the floor or department. MyKMBS.com makes managing your fleet quick and easy. Order supplies when you need them. Put a call in for service at the touch of a button. View and pay invoices. Customize reports. It’s all yours and it’s free. Just another way Konica Minolta helps give shape to your business—and your ideas. https://www.mykmbs.com Enter Meter Reads Service Call Pay Invoices Order Supplies and More... Meter Reads Submitting meter reads can easily slip your mind. MyKMBS.com will send you an email reminder to let you know when your meter reads are due. And, because MyKMBS.com is available day and night, you can enter the reads at the time most convenient for you. Pay Invoices Quick, convenient and secure. View your open receivables and pay via credit card online—anytime. Reporting MyKMBS.com gives you fast access to customized reports. View your entire fleet including install and service contract dates. The Fleet Up-Time Performance Report provides you with up-time, response-time statistics, average monthly copy volume and more. You can view a summary of your fleet performance when you need it! Supplies Not only faster and more accurate than other methods of ordering, but convenient. Ordering online at MyKMBS.com eliminates the worry and wonder. Once your order is placed, you can track it from our warehouse right to your door. Service Placing service calls is fast and easy. With a couple of clicks, your technician gets instant notification of the call and will contact you with an ETA ... Now THAT’S service. You’ll also get an email confirmation that the call has been placed! Reliable. Targeted. Fast. A Complete and Comprehensive Tool for Managing, Maintaining and Controlling Your Konica Minolta bizhub® Fleet. Ready to Make Managing Your Konica Minolta bizhub Systems Easier? Register today. Visit MyKMBS.com and click “Get Started.” A few simple steps and you will quickly be paying invoices, ordering supplies and so much more. Register. Partnership. Konica Minolta can help give shape to your ideas and partner with you to achieve your corporate objectives. Contact us to realize opportunities in: Information Management Enterprise Content Management (ECM) Document Management Automated Workflow Solutions Business Process Automation Security and Compliance Mobility IT Services Application Services Cloud Services IT Security Managed IT Services IT Consulting & Projects Technology Office Multifunction Business Solutions Commercial and Production Printers 3D Printers Wide Format Printers Laptops, Desktops and Computer Hardware Servers and Networking Equipment Optimized Print Services (OPS) Facilities Management KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC. 100 Williams Drive, Ramsey, New Jersey 07446 CountOnKonicaMinolta.com Item #: mykmbsss 3/2015-C © 2015 KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC. All rights reserved. Reproduction in whole or in part without written permission is prohibited. KONICA MINOLTA, the KONICA MINOLTA logo, bizhub, and Giving Shape to Ideas are registered trademarks or trademarks of KONICA MINOLTA, INC. All other product and brand names are trademarks or registered trademarks of their respective companies or organizations. Online Account Management – Fast, Easy and Reliable MyKMBS lets you manage your account from anywhere at any time. Access your secure and comprehensive customer portal online or via our mobile app to manage, maintain and control all your Konica Minolta bizhub® devices. Comprehensive Fleet Reports are available on demand: • General Fleet Information • Fleet Uptime Performance • Devices by Location • Open Service Calls • MPS Fleet Meter History • Service Call History • Meter History Sample Fleet Management Reports Fleet Reports - Easily downloaded into Microsoft Excel MyKMBS.com gives you fast and efficient access to customized reports that can be downloaded to Excel. View your entire fleet including install and service contract dates. Hard Drive Security Lock-down protection for your MFP means safeguarding information and defending your organization from security breaches. Konica Minolta offers enhanced confidence, compliance and powerful password and data security measures to protect your valuable data and information. AT DEVICE INSTALLATION: Konica Minolta offers bizhub SECURE Hard Drive Encryption bizhub MFPs support Hard Drive Encryption (whether standard or as an option) • Hard drive data will be encrypted using the Advanced Encryption Standard (AES) • Data cannot be read even if the HDD is removed from the MFP (once hard drive is encrypted) Hard Drive Lock Password • Hard Drive can be locked using a password of 20 alphanumeric characters. • Data stored on the HDD is protected (even if the HDD is removed from the MFP the data cannot be read - the hard drive will not turn on) Automatic Deletion of any Temporary Image Data • The system will automatically overwrite any remains of a document image that might have accessed the hard drive after the MFP has processed any print, copy, faxed or scanned job. Data Overwrite of Electronic Documents on a Timed Basis • Data Auto Deletion allows an administrator to set an auto deletion timer for data stored in the personal or public user boxes, as well as system boxes (e.g. secure print box or encrypted PDF print box) • The auto deletion setting will erase the copy, print, scan or fax jobs stored in boxes, depending on the storage period and the time frame selected for deletion. • The data is automatically erased using a highly secure, U.S. Department of Defense (DoD), overwrite method. AT CONTRACT END Option 1: As-Is Disposal • Client will overwrite the device hard drive using the MFP’s built-in Hard Drive function. MFP will be picked up according to the respective terms and conditions of your contract and disposed of accordingly in a responsible manner. Konica Minolta provides step by step instructions on how to perform the hard drive overwrite. • Konica Minolta would not be responsible for any PII left on the MFP’s hard drive if the client chooses to sanitize the hard drive using internal resources. Option 2: In-Place Data Cleaning • Where available, a Konica Minolta field engineer will perform a “data overwrite” of the hard drive using built-in sanitization technology. The drive will be cleared of data and re-initialized in the device prior to disposal. Availability of this option depends on model and configuration. Cost - TBD per hour labor. Option 3: Hard Drive Replacement and Return • At the time of disposal, the internal hard drive will be removed and sealed in a container and returned to the client. A replacement hard drive will be installed and re-initialized with the generic device control programs. Availability of this option depends on model and configuration. Cost - TBD per hour labor plus the replacement cost of the hard drive. RESPONSIBILITIES AT CONTRACT END Option 2: In-Place Data Cleaning Konica Minolta: • Identify available “data overwrite” compliance options available for specific device (s). • Inform the client what data overwrite compliance options are available for applicable MFP models. • Inform the client on the estimated time required for the chosen hard drive sanitization method. • Obtain client’s certification that the data overwrite may be performed. Once initiated, data stored on the MFP’s hard drive will not be recoverable. • Perform overwrite functions pursuant to the option selected by the client and options available for the specific MFP. Client: • Contact Konica Minolta and schedule service date. • Identify devices requiring data overwrite. • Provide Konica Minolta Field Engineer(s) physical access to all MFPs requiring data overwrite. • Review and select overwrite options applicable to MFPs requiring data overwrite. Inform the Konica Minolta Field Engineer of the overwrite options selected for the MFPs requiring data overwrite. • Authorize the Konica Minolta Field Engineer to perform the data overwrite. Once initiated, data stored on the MFP’s hard drive will not be recoverable. • Acknowledge data overwrite was completed by signing the Project Completion portion of this document. Option 3 - Hard Drive replacement and return Konica Minolta: • Contact Konica Minolta and schedule service date. • Provide Konica Minolta with a contact at location authorized to receive hard drive. • Identify and order replacement parts for MFPs requiring hard drive replacement. • Remove hard drives from applicable MFP devices. • Place hard drive in a sealed container and surrender to the client’s designated recipient. • Install replacement hard drive (and any other requisite parts). Initialize the system and install base MFP system firmware permitting standard operations and functions. It may not be possible to reinstall special application/add-on software packages. (Examples include: i-Option applications, audit software, accounting software and document management software.) Client: • Identify devices requiring hard drive replacement. Provide Konica Minolta with MFP model and serial number. • Provide Konica Minolta Field Engineer(s) physical accesses to all MFPs requiring hard drive replacement. • Authorize the hard drive replacement. • Designate by name the individual(s) who shall receive hard drives removed from the MFPs. • Acknowledge completion of the hard drive replacement(s) by signing the Project Completion portion of our HDD Statement of Work. User Training Konica Minolta provides comprehensive and focused training tailored to the needs of each of our clients, ensuring full utilization of the devices and complete satisfaction with the output. After award, and prior to the installation of our product, we will outline and present a detailed plan according to the methods preferred knowing it is an important step in realizing a smooth transition to our products and solutions. Training is typically provided in two phases: Orientation: • Provided by the technician • General overview following install  Basic functions and uses  Clearing jams  Changing toner and reloading staples  Placing service calls  Reading meters The orientation training also allows the technician to test functionality. In-Depth Training: • Coordinated by the Client Support Representative • Customized and scheduled to meet your needs • Time is dedicated to complex device functionalities • Enlists specialists for advanced solutions training • Client-specific training materials:  Video  Webcasts  Laminates  Guides  Classroom Support at your Fingertips: Our award-winning bizhub MarketPlace makes it easy to browse, purchase and download apps specifically designed for your Konica Minolta MFPs. Similar to those used on mobile devices, but specific to your business needs, the apps can be accessed right from your MFP control panel. The cost-free “How2” app contains brief “common function” video tutorials that can be viewed from a smartphone or tablet simply by scanning the QR code in the app; they can also be conveniently viewed and printed in a PDF version. Konica Minolta’s training teams develop their expertise on an on-going basis through our continual learning program to keep apprised of Konica Minolta’s product offerings; from stand-alone digital devices to our advanced connected products and third party solutions. This approach allows our client support teams to become invaluable partners in the success of our client’s workflow solutions while providing the highest level of client satisfaction. 81/2 x 11 Average Monthly Volume Copier ID Color Hole Punch Staple Fax Capacity Black & White Color Admin x x x x 2,500 Police 1 x x x x 2,500 Police 2 x 1,000 Comm Dvlp x x x x 2,500 Public Works x 1,000 Recreation x x x 2,500 13,046 4,653 5,894 5,718 3,544 n/a 3,418 1,568 1,249 n/a 5,140 827 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 bizhub308e POLICE 2 CopierEquipm e ntRequestforProposa l-CostSum m a ryW orksheet One form to be completed per make/model proposed by vendor, and returned with RFP. Equipment Lease Price (please list as price/month) Maintenance Contract Price (please list as price/month) 36-month lease 48-month lease 60-month lease 36-month lease 48-month lease 60-month lease $134.42 $109.22 $92.86 B/W- .004 Color- .04 B/W- .004 Color- .04 B/W- .004 Color- .04 Cost for features as outlined on Page 5 of RFP, or supplies (excluding paper) not covered under maintenance contract: Feature or Supplies 36-month lease Indicate price rating (i.e. per month, per copy, etc.) 48-month lease Indicate price rating (i.e. per month, per copy, etc.) 60-month lease Indicate price rating (i.e. per month, per copy, etc.) Included in price above? (Y or N) 81/2 x 11 Average Monthly Volume Copier ID Color Hole Punch Staple Fax Capacity Black & White Color Admin x x x x 2,500 Police 1 x x x x 2,500 Police 2 x 1,000 Comm Dvlp x x x x 2,500 Public Works x 1,000 Recreation x x x 2,500 13,046 4,653 5,894 5,718 3,544 n/a 3,418 1,568 1,249 n/a 5,140 827 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 bizhub308e Public Works Copier Equipment Request for Proposal - Cost Summary Worksheet One form to be completed per make/model proposed by vendor, and returned with RFP. Equipment Lease Price (please list as price/month) Maintenance Contract Price (please list as price/month) 36-month lease 48-month lease 60-month lease 36-month lease 48-month lease 60-month lease $134.42 $109.22 $92.86 B/W- .004 Color- .04 B/W- .004 Color- .04 B/W- .004 Color- .04 Cost for features as outlined on Page 5 of RFP, or supplies (excluding paper) not covered under maintenance contract: Feature or Supplies 36-month lease Indicate price rating (i.e. per month, per copy, etc.) 48-month lease Indicate price rating (i.e. per month, per copy, etc.) 60-month lease Indicate price rating (i.e. per month, per copy, etc.) Included in price above? (Y or N) 81/2 x 11 Average Monthly Volume Copier ID Color Hole Punch Staple Fax Capacity Black & White Color Admin x x x x 2,500 Police 1 x x x x 2,500 Police 2 x 1,000 Comm Dvlp x x x x 2,500 Public Works x 1,000 Recreation x x x 2,500 13,046 4,653 5,894 5,718 3,544 n/a 3,418 1,568 1,249 n/a 5,140 827 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 bizhub C558 Recreation Copier Equipment Request for Proposal - Cost Summary Worksheet One form to be completed per make/model proposed by vendor, and returned with RFP. Equipment Lease Price (please list as price/month) Maintenance Contract Price (please list as price/month) 36-month lease 48-month lease 60-month lease 36-month lease 48-month lease 60-month lease $280.64 $228.05 $187.87 B/W- .004 Color- .04 B/W- .004 Color- .04 B/W- .004 Color- .04 Cost for features as outlined on Page 5 of RFP, or supplies (excluding paper) not covered under maintenance contract: Feature or Supplies 36-month lease Indicate price rating (i.e. per month, per copy, etc.) 48-month lease Indicate price rating (i.e. per month, per copy, etc.) 60-month lease Indicate price rating (i.e. per month, per copy, etc.) Included in price above? (Y or N) 81/2 x 11 Average Monthly Volume Copier ID Color Hole Punch Staple Fax Capacity Black & White Color Admin x x x x 2,500 Police 1 x x x x 2,500 Police 2 x 1,000 Comm Dvlp x x x x 2,500 Public Works x 1,000 Recreation x x x 2,500 13,046 4,653 5,894 5,718 3,544 n/a 3,418 1,568 1,249 n/a 5,140 827 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 bizhub C558 Admin Copier Equipment Request for Proposal - Cost Summary Worksheet One form to be completed per make/model proposed by vendor, and returned with RFP. Equipment Lease Price (please list as price/month) Maintenance Contract Price (please list as price/month) 36-month lease 48-month lease 60-month lease 36-month lease 48-month lease 60-month lease $292.02 $237.30 $195.73 B/W- .004 Color- .04 B/W- .004 Color- .04 B/W- .004 Color- .04 Cost for features as outlined on Page 5 of RFP, or supplies (excluding paper) not covered under maintenance contract: Feature or Supplies 36-month lease Indicate price rating (i.e. per month, per copy, etc.) 48-month lease Indicate price rating (i.e. per month, per copy, etc.) 60-month lease Indicate price rating (i.e. per month, per copy, etc.) Included in price above? (Y or N) 81/2 x 11 Average Monthly Volume Copier ID Color Hole Punch Staple Fax Capacity Black & White Color Admin x x x x 2,500 Police 1 x x x x 2,500 Police 2 x 1,000 Comm Dvlp x x x x 2,500 Public Works x 1,000 Recreation x x x 2,500 13,046 4,653 5,894 5,718 3,544 n/a 3,418 1,568 1,249 n/a 5,140 827 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 bizhub C558 Community Development Copier Equipment Request for Proposal - Cost Summary Worksheet One form to be completed per make/model proposed by vendor, and returned with RFP. Equipment Lease Price (please list as price/month) Maintenance Contract Price (please list as price/month) 36-month lease 48-month lease 60-month lease 36-month lease 48-month lease 60-month lease $292.02 $237.30 $195.73 B/W- .004 Color- .04 B/W- .004 Color- .04 B/W- .004 Color- .04 Cost for features as outlined on Page 5 of RFP, or supplies (excluding paper) not covered under maintenance contract: Feature or Supplies 36-month lease Indicate price rating (i.e. per month, per copy, etc.) 48-month lease Indicate price rating (i.e. per month, per copy, etc.) 60-month lease Indicate price rating (i.e. per month, per copy, etc.) Included in price above? (Y or N) 81/2 x 11 Average Monthly Volume Copier ID Color Hole Punch Staple Fax Capacity Black & White Color Admin x x x x 2,500 Police 1 x x x x 2,500 Police 2 x 1,000 Comm Dvlp x x x x 2,500 Public Works x 1,000 Recreation x x x 2,500 13,046 4,653 5,894 5,718 3,544 n/a 3,418 1,568 1,249 n/a 5,140 827 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 bizhub C558 POLICE 1 Copier Equipment Request for Proposal - Cost Summary Worksheet One form to be completed per make/model proposed by vendor, and returned with RFP. Equipment Lease Price (please list as price/month) Maintenance Contract Price (please list as price/month) 36-month lease 48-month lease 60-month lease 36-month lease 48-month lease 60-month lease $292.02 $237.30 $195.73 B/W- .004 Color- .04 B/W- .004 Color- .04 B/W- .004 Color- .04 Cost for features as outlined on Page 5 of RFP, or supplies (excluding paper) not covered under maintenance contract: Feature or Supplies 36-month lease Indicate price rating (i.e. per month, per copy, etc.) 48-month lease Indicate price rating (i.e. per month, per copy, etc.) 60-month lease Indicate price rating (i.e. per month, per copy, etc.) Included in price above? (Y or N) KMPF0001 – US 10/01/16 For office use only (Check one):Branch Windsor This Premier Lease Agreement (“Agreement”) is written in "Plain English". The words you and your, refer to the customer (and its guarantors). The words Lessor,we,us and our, refer to Konica Minolta Premier Finance, a program of Konica Minolta Business Solutions U.S.A., Inc., its subsidiaries and affiliates. (Supplier) CUSTOMER INFORMATION FULL LEGAL NAME STREET ADDRESS CITY STATE ZIP PHONE*FAX BILLING NAME (IF DIFFERENT FROM ABOVE)BILLING STREET ADDRESS CITY STATE ZIP E-MAIL EQUIPMENT LOCATION (IF DIFFERENT FROM ABOVE) *By providing a telephone number for a cellular phone or other wireless device, you are expressly consenting to receiving communications (for NON-marketing or solicitation purposes) at that number, including, but not limited to, prerecorded or artificial voice message calls, text messages, and calls made by an automatic telephone dialing system from Lessor and its affiliates and agents. This Express Consent applies to each such telephone number that you provide to us now or in the future and permits such calls. These calls and messages may incur access fees from your cellular provider. CUSTOMER ONE GUARANTEE Make/Model/Accessories (including Software Description and Supplier / Licensor if applicable)Serial Number Start Meter Read(s) See attached ‘Schedule A’ for additional Equipment / Accessories /Software TERM AND PAYMENT SCHEDULE TERM IN MONTHS # of payments Payment Frequency Quarterly Monthly Payment Amount (plus applicable taxes) $ Advance Payment (plus applicable taxes) $ END OF LEASE OPTIONS:You will have the following options at the end of the original term, provided the Lease has not terminated early and no event of default under the Lease has occurred and is continuing. 1. Purchase the Equipment for the Fair Market Value as determined by us. 2. Renew the Lease per paragraph 1 (on reverse). 3. Return Equipment as provided in Paragraph 5 (on reverse). THIS IS A NONCANCELABLE / IRREVOCABLE AGREEMENT: THIS AGREEMENT CANNOT BE CANCELED OR TERMINATED. LESSOR ACCEPTANCE Konica Minolta Premier Finance LESSOR AUTHORIZED SIGNER TITLE DATED CUSTOMER ACCEPTANCE X FULL LEGAL NAME OF CUSTOMER (as referenced above)AUTHORIZED SIGNER DATED FEDERAL TAX I.D. #PRINT NAME TITLE CONTINUING GUARANTEE As additional inducement for us, Konica Minolta Premier Finance to enter into the Agreement, the undersigned ("you") unconditionally, jointly and severally, personally guarantees that the customer will make all payments and meet all obligations required under this Agreement and any supplements fully and promptly. You agree that we may make other arrangements including compromise or settlement with you and you waive all defenses and notice of those changes and presentment, demand, and protest and will remain responsible for the payment and obligations of this Agreement. We do not have to notify you if the customer is in default. If the customer defaults, you will immediately pay in accordance with the default provision of the Agreement all sums due under the terms of the Agreement and will perform all the obligations of the Agreement. If it is necessary for us to proceed legally to enforce this guarantee, you expressly consent to the jurisdiction of the court set out in paragraph 13 and agree to pay all costs, including attorneys fees incurred in enforcement of this guarantee. It is not necessary for us to proceed first against you before enforcing this guarantee. By signing this guarantee, you authorize us to obtain credit bureau reports for credit and collection purposes. X PRINT NAME OF GUARANTOR SIGNATURE (NO TITLES)DATED To help the Government fight the funding of terrorism and money laundering activities, Federal Law requires all financial institutions to obtain, verify and record information that identifies each person who opens an account. What this means is, when you open an account, we will ask for your name, address and other information that will allow us to identify you; we may also ask to see identifying documents. See reverse side for additional terms and conditions AGREEMENT NUMBERAPPLICATION NUMBER The Konica Minolta equipment leased in this Agreement is covered under Konica Minolta’s Customer One Guarantee. A copy of the Guarantee can be obtained at your local branch or www.kmbs.konicaminolta.us. Premier Lease Agreement KMPF0001 – US 10/01/16 1.LEASE AGREEMENT: You agree to lease from us the personal property described under "MAKE/MODEL/ACCESSORIES" and as modified by supplements to this Agreement from time to time signed by you and us (such property and any upgrades, replacements, repairs and additions referred to as "Equipment") for business purposes only. To the extent the Equipment includes intangible property or associated services such as periodic software licenses and prepaid database subscription rights, such property shall be referred to as the “Software”. You agree to all of the terms and conditions contained in this Agreement and any Schedule, which together are a complete statement of our Agreement regarding the listed equipment (“Agreement”) and supersedes all other writings, communications, understanding, agreements, any purchase order and any solicitation documents and related documents. This Agreement may be modified only by written Agreement and not by course of performance. This Agreement becomes valid upon execution by or for us. The Equipment is deemed accepted by you under this Agreement unless you notify us within three (3) days of delivery that you do not accept the Equipment and specify the defect or malfunction. In that event, at our sole option, we or our designee will replace the defective item of Equipment or this Agreement will be canceled and we or our designee will repossess the Equipment. You agree that, upon our request, you will sign and deliver to us, a delivery and acceptance certificate confirming your acceptance of the Equipment leased to you. The "Billing Date" of this Agreement will be the twentieth (20th) day or an alternative agreed upon date following installation. You agree to pay a prorated amount of 1/30th of the monthly payment times the number of days between the installation date and the Billing Date. This Agreement will continue from the Billing Date for the Term shown and will be extended automatically for successive one (1) month terms unless you (a) send us written notice, between ninety (90) days and one hundred fifty (150) days before the end of any term, of your decision to return or purchase the Equipment or renew this Lease and (b) you purchase or return the Equipment, as specified in your notice, within ten (10) days after the end of the term. Leases with $1.00 purchase options will not be renewed. The periodic renewal payment has been set by mutual agreement and is not based on the cost of any component of this lease.THE BASE RENTAL PAYMENT SHALL BE ADJUSTED PROPORTIONATELY UPWARD OR DOWNWARD, IF THE ACTUAL COST OF THE EQUIPMENT EXCEEDS OR IS LESS THAN THE ESTIMATE PROVIDED TO LESSEE. If any provision of this Agreement is declared unenforceable in any jurisdiction, the other provisions herein shall remain in full force and effect in that jurisdiction and all others. You authorize us to insert or correct missing information on this lease including your proper legal name, serial numbers, other numbers describing the Equipment and other omitted factual matters. You agree to provide updated annual and/or quarterly financial statements to us upon request. You authorize us or our agent to obtain credit reports and make credit inquiries regarding you and your financial condition and to provide your information, including payment history, to our assignee or third parties having an economic interest in this Agreement or the Equipment. 2.RENT: Rent will be payable in installments, each in the amount of the Monthly Payment (or other periodic payment) shown plus any applicable sales, use and property tax. If we pay any tax on your behalf, you agree to reimburse us promptly along with a processing fee. Subsequent rent installments will be payable on the first day of each rental payment period shown beginning after the first rental payment period or as otherwise agreed. We will have the right to apply all sums received from you to any amounts due and owed to us under the terms of this Agreement.Your obligation to make all Monthly Payments (or other periodic payment) hereunder is absolute and unconditional and you cannot withhold or offset against any Monthly Payments (or other periodic payment) for any reason.You agree that you will remit payments to us in the form of company checks (or personal checks in the case of sole proprietorships), direct debit or wires only. You also agree cash and cash equivalents are not acceptable forms of payment for this Agreement and that you will not remit such forms of payment to us.WE BOTH INTEND TO COMPLY WITH ALL APPLICABLE LAWS. IF IT IS DETERMINED THAT YOUR PAYMENTS UNDER THIS AGREEMENT RESULT IN AN INTEREST PAYMENT HIGHER THAN ALLOWED BY APPLICABLE LAW, THEN ANY EXCESS INTEREST COLLECTED WILL BE APPLIED TO AMOUNTS THAT ARE LAWFULLY DUE AND OWING UNDER THIS AGREEMENT OR WILL BE REFUNDED TO YOU. IN NO EVENT WILL YOU BE REQUIRED TO PAY ANY AMOUNTS IN EXCESS OF THE LEGAL AMOUNT. 3.OWNERSHIP OF EQUIPMENT: We are the owner of the Equipment and have sole title (unless you have a $1.00 purchase option) to the Equipment (excluding Software). You agree to keep the Equipment free and clear of all liens and claims. You are solely responsible for removing any data that may reside in the Equipment you return, including but not limited to, hard drives, disk drives or any other form of memory. 4. WARRANTY DISCLAIMER: WE MAKE NO WARRANTY EXPRESS OR IMPLIED, INCLUDING THAT THE EQUIPMENT IS FIT FOR A PARTICULAR PURPOSE OR THAT THE EQUIPMENT IS MERCHANTABLE. YOU AGREE THAT YOU HAVE SELECTED EACH ITEM OF EQUIPMENT BASED UPON YOUR OWN JUDGMENT AND DISCLAIM ANY RELIANCE UPON ANY STATEMENTS OR REPRESENTATIONS MADE BY US. WE ARE LEASING THE EQUIPMENT TO YOU “AS-IS”.You acknowledge that none of Supplier or their representatives are our agents and none of them are authorized to modify the terms of this Agreement. No representation or warranty of Supplier with respect to the Equipment will bind us, nor will any breach thereof relieve you of any of your obligations hereunder. You are aware of the name of the manufacturer or supplier of each item of Equipment and you will contact the manufacturer or supplier for a description of your warranty rights. You hereby acknowledge and confirm that you have not received any tax, financial, accounting or legal advice from us, the manufacturer or Supplier of the Equipment.THIS AGREEMENT CONSTITUTES A “FINANCE LEASE” AS DEFINED IN ARTICLE 2A OF THE UNIFORM COMMERCIAL CODE.You agree that the Customer One Guarantee is a separate and independent obligation of Supplier to you, that no assignee of the Lessor shall have any obligation to you with respect to the Guarantee and that your obligations under this Agreement are not subject to setoff, withholding, reduction, counterclaim or defense for any reason whatsoever including, without limitation, any claim you may have against Supplier with respect to the Customer One Guarantee. 5.LOCATION OF EQUIPMENT: You will keep and use the Equipment only at your address shown above and you agree not to move it unless we agree to it. At the end of the Agreement's term, if you do not purchase the Equipment, you will return the Equipment to a location we specify at your expense, in retail resalable condition (normal wear and tear acceptable), full working order, and in complete repair. 6.LOSS OR DAMAGE: You are responsible for the risk of loss or for any destruction of or damage to the Equipment. No such loss or damage relieves you from the payment obligations under this Agreement. You agree to promptly notify us in writing of any loss or damage and you will then pay to us the present value of the total of all unpaid Monthly Payments (or other periodic payments shown) for the full Agreement term plus the estimated fair market value of the Equipment at the end of the originally scheduled term, all discounted at four percent (4%) per year. Any proceeds of insurance will be paid to us and credited, at our option, against any loss or damage. You authorize us to sign on your behalf and appoint us as your attorney in fact to execute in your name any insurance drafts or checks issued due to loss or damage to the Equipment. 7.COLLATERAL PROTECTION AND INSURANCE: You are responsible for installing and keeping the Equipment in good working order. Except for ordinary wear and tear, you are responsible for protecting the Equipment from damage and loss of any kind. If the Equipment is damaged or lost, you agree to continue to pay the amounts due and to become due hereunder without setoff or defense. During the term of this Agreement, you agree that you will (1) insure the equipment against all loss or damage naming us as loss payee; (2) obtain liability and third party property damage insurance naming us as an additional insured; and (3) deliver satisfactory evidence of such coverage with carriers, policy forms and amounts acceptable to us. All policies must provide that we be given thirty (30) days written notice of any material change or cancellation. If you do not provide evidence of acceptable insurance, we have the right, but no obligation, (a) to obtain insurance covering our interest (and only our interest) in the Equipment for the lease term, and renewals and (i) any insurance we obtain will not insure you against third party or liability claims and may be cancelled by us at any time, (ii) you will be required to pay us an additional amount each month for the insurance premium and an administrative fee, (iii) the cost may be more than the cost of obtaining your own insurance, (iv) you agree that we, or one of our affiliates, may make a profit in connection with the insurance we obtain, (v) you agree to cooperate with us, our insurer and our agent in the placement of coverage and with claims; or (b) we may waive the insurance requirement and charge you a monthly property damage surcharge in the amount of .0035 of the original equipment cost to cover our credit risk, administrative costs and other costs, as would be further described on a letter from us to you and on which we may make a profit. If you later provide evidence that you have obtained acceptable insurance, we will cancel the insurance we obtained or cease charging the surcharge. 8.INDEMNITY: We are not responsible for any loss or injuries caused by the installation or use of the Equipment. You agree to hold us harmless and reimburse us for loss and to defend us against any claim for losses or injury or death caused by the Equipment.We reserve the right to control the defense and to select or approve defense counsel. This indemnity survives the expiration or termination of this Agreement. 9.TAXES AND FEES: You agree to pay when invoiced all taxes (including personal property tax, fines and penalties) and fees relating to this Agreement or the Equipment. You agree to (a) reimburse us for all personal property taxes which we are required to pay as Owner of the Equipment or to remit to us each month our estimate of the monthly equivalent of the annual property taxes to be assessed. If you do not have a $1.00 purchase option, we will file all personal property, use or other tax returns and you agree to pay us a processing fee for making such filings. You agree to pay us up to $75.00 on the date the first payment is due as an origination fee. We reserve the right to charge a fee upon termination of this Agreement either by trade-up, buy-out or default. Any fee charged under this Agreement may include a profit and is subject to applicable taxes. 10.ASSIGNMENT:YOU HAVE NO RIGHT TO SELL, TRANSFER, ASSIGN OR SUBLEASE THE EQUIPMENT OR THIS AGREEMENT.We may sell, assign, or transfer this Agreement and/or the Equipment without notice. You agree that if we sell, assign, or transfer this Agreement and/or the Equipment, the new lessor will have the same rights and benefits that we have now and will not have to perform any of our obligations. You agree that the rights of the new Lessor will not be subject to any claims, defenses, or set offs that you may have against us whether or not you are notified of such assignment. The cost of any Equipment, Software, services and other elements of this Agreement has been negotiated between you and the Supplier. None of Lessor’s assignees will independently verify any such costs. Lessor’s assignees will be providing funding based on the payment you have negotiated with Supplier. You are responsible for determining your accounting treatment of the appropriate tax, legal, financial and accounting components of this Agreement. 11.DEFAULT AND REMEDIES: If (a) you do not pay any lease payment or other sum due to us or other party when due or (b) if you break any of your promises in the Agreement or any other Agreement with us or (c) if you, or any guarantor of your obligations become insolvent or commence bankruptcy or receivership proceedings or have such proceedings commenced against you, you will be in default. If any part of a payment is more than three (3) days late, you agree to pay a late charge of ten percent (10%) of the payment which is late or if less, the maximum charge allowed by law. If you are ever in default, we may do any one or all of the following; (a) instruct Supplier to withhold service, parts and supplies and / or void the Customer One Guarantee; (b) terminate or cancel this Agreement and require that you pay,AS LIQUIDATED DAMAGES FOR LOSS OF BARGAIN AND NOT AS A PENALTY, the sum of: (i) all past due and current Monthly Payments (or other periodic payments) and charges; (ii) the present value of all remaining Monthly Payments (or other periodic payments) and charges, discounted at the rate of four percent (4%) per annum (or the lowest rate permitted by law, whichever is higher); and (iii) the present value (at the same discount rate as specified in clause (ii) above) of the amount of any purchase option with respect to the Equipment or, if none is specified, our anticipated value of the Equipment at the end of the term of this Agreement (or any renewal thereof); and (c) require you to return the Equipment to us to a location designated by us (and with respect to any Software, (i) immediately terminate your right to use the Software including the disabling (on-site or by remote communication) of any Software; (ii) demand the immediate return and obtain possession of the Software and re-license the Software at a public or private sale; and/or (iii) cause the Software supplier to terminate the Software license, support and other services under the Software license). We may recover interest on any unpaid balance at the rate of four percent (4%) per annum but in no event more than the lawful maximum rate. We may also use any of the remedies available to us under Article 2A of the Uniform Commercial Code as enacted in the State of Lessor or its Assignee or any other law. You agree to pay our reasonable costs of collection and enforcement, including but not limited to attorney's fees and actual court costs relating to any claim arising under this Agreement including, but not limited to, any legal action or referral for collection. If we have to take possession of the Equipment, you agree to pay the cost of repossession. The net proceeds of the sale of any repossessed Equipment will be credited against what you owe us YOU AGREE THAT WE WILL NOT BE RESPONSIBLE FOR ANY CONSEQUENTIAL INDIRECT OR INCIDENTAL DAMAGES FOR ANY REASON WHATSOEVER. You agree that any delay or failure to enforce our rights under this Agreement does not prevent us from enforcing any rights at a later time. All of our rights are cumulative. It is further agreed that your rights and remedies are governed exclusively by this Agreement and you waive lessee's rights under Article 2A (508-522) of the UCC. 12.UCC FILINGS: You grant us a security interest in the Equipment if this Agreement is deemed a secured transaction and you authorize us to record a UCC-1 financing statement or similar instrument in order to show our interest in the Equipment. 13.CONSENT TO LAW, JURISDICTION, AND VENUE: This Agreement shall be deemed fully executed and performed in the state of Lessor or its Assignee's principal place of business and shall be governed by and construed in accordance with its laws. If the Lessor or its Assignee shall bring any judicial proceeding in relation to any matter arising under the Agreement, the Customer irrevocably agrees that any such matter may be adjudged or determined in any court or courts in the state of the Lessor or its Assignee's principal place of business, or in any court or courts in Customer's state of residence, or in any other court having jurisdiction over the Customer or assets of the Customer, all at the sole election of the Lessor. The Customer hereby irrevocably submits generally and unconditionally to the jurisdiction of any such court so elected by Lessor in relation to such matters. BOTH PARTIES WAIVE TRIAL BY JURY IN ANY ACTION BETWEEN US. 14.LESSEE GUARANTEE: You agree, upon our request, to submit the original of this Agreement and any schedules to the Lessor via overnight courier the same day of the facsimile or other electronic transmission of the signed Agreement and such schedules. Both parties agree that this Agreement and any schedules signed by you, whether manually or electronically, and submitted to us by facsimile or other electronic transmission shall, upon execution by us (manually or electronically, as applicable), be binding upon the parties. This lease may be executed in counterparts and any facsimile, photographic and/or other electronic transmission of this lease which has been manually or electronically signed by you when manually or electronically countersigned by us or attached to our original signature counterpart and/or in our possession shall constitute the sole original chattel paper as defined in the UCC for all purposes (including any enforcement action under paragraph 11) and will be admissible as legal evidence thereof. Both parties waive the right to challenge in court the authenticity of a faxed, photographic, or other electronically transmitted or electronically signed copy of this Agreement and any schedule. 15.COMPUTER SOFTWARE: Not withstanding any other terms and conditions of this Agreement, you agree that as to Software only: a) We have not had, do not have, nor will have any title to such Software, b) You have executed or will execute a separate software license Agreement and we are not a party to and have no responsibilities whatsoever in regards to such license Agreement, c) You have selected such Software and as per Agreement paragraph 4, WE MAKE NO WARRANTIES OF MERCHANTABILITY, DATA ACCURACY, SYSTEM INTEGRATION OR FITNESS FOR USE AND TAKE ABSOLUTELY NO RESPONSIBILITY FOR THE FUNCTION OR DEFECTIVE NATURE OF SUCH SOFTWARE, SYSTEMS INTEGRATION, OR OTHERWISE IN REGARDS TO SUCH SOFTWARE. CUSTOMER’S LEASE PAYMENTS AND OTHER OBLIGATIONS UNDER THIS LEASE AGREEMENT SHALL IN NO WAY BE DIMINISHED ON ACCOUNT OF OR IN ANY WAY RELATED TO THE ABOVE SAID SOFTWARE LICENSE AGREEMENT OF FAILURE IN ANY WAY OF THE SOFTWARE. Creating New Value We Know Your World. The traditional office environment is changing and will continue to do so. You must continually seek competitive advantages, and ways to reshape workflow, by selecting and implementing smart tools and technologies that will advance your teams into the workplace of the future. Konica Minolta realizes your business success is reflected in us: in our actions, in our solutions, in our results. We are the business partner you can trust and rely on. A partner committed to client-first methodologies, offering innovation in a comprehensive suite of products and services that includes Managed Print Services, industry-leading MFP technology, IT services and best-of-breed software solutions. Our end-to-end strategy and consultative engagements provide a 360º view of your business processes and challenges, as well as a clear vision of your goals and objectives. Through our collaborative approach, we enable targeted solutions that yield improved efficiencies, cost reductions and the realization of your strategic vision. Our Portfolio We deliver a suite of game-changing solutions and leading-edge services that enable the Workplace of the Future™, promoting greater collaboration, productivity, improved efficiency and heightened security Providing unparalleled benefits that include: Managed Print Services - Did you know that printing is typically the 3rd highest office expense behind rent and payroll and 90% of companies do not know what they are spending on print? Konica Minolta’s Managed Print Services will provide the overall fleet management of your networked and local print devices. We strategically combine consulting, hardware, software implementation and workflow management unique to your business. We are committed to giving you a comprehensive action plan to support long-term goals, control costs and optimize productivity. Innovative Strategies - We focus on the “now” but invest in the future. By investing in innovative strategies to support The Workplace of the Future™ we create a business environment that will merge the real and digital worlds by creating intelligent, inclusive, multi-vendor platforms that enable you to achieve goals faster and more efficiently. We provide the ability to extract meaning from data, allowing you to make better decisions and focus on business outcomes, rather than on the tools used to achieve them. Growth - Growth is our vision and we are achieving just that by balancing both our short term and long term goals, while demonstrating industry leadership over the past five years. Our business transformation and acquisition strategy continually raises the level of trust by society and our clients. Our Business Innovation Centers (BICs) and investments in Enterprise Content Management (ECM) and IT Services fuel our development of new services and solutions, to not only support your current business needs, but to also effectively anticipate and support your future needs, in the ever-changing mobile and digital business environment. Synergy and Execution - We integrate our business expertise across a variety of markets, providing disruptive technologies, value and experience. With a proven track record, our experience guides the execution of complex strategies that optimize your business environment. We provide a variety of solution models that align with the goals of each and every client and customization that supports immediate and long term goals. The excitement generated by new technology is infectious in today’s workplace and has raised the bar for how employees can better collaborate and improve productivity – deeply enriching their experience while improving your bottom line. By combining our core technologies with transformative solutions in the digital workplace, we have evolved into a problem-solving company creating new value for people and society. Partnering with Konica Minolta will unlock the immense potential that’s available throughout your organization, no matter its size. At a Glance Founded: 2003 (Merger of Konica Co.- est. 1873 & Minolta Corp.- est. 1959) Headquarters: 2-7-2 Marunouchi, Chiyoda-ku, Tokyo, Japan Revenue: $9 billion Employees: 43,330 Presence: 150 countries on 6 continents Manufacturing: 20 top-ranked facilities; China, Japan, USA, Website: http://www.konicaminolta.com Connect: Environmental Sustainability As a global corporation, we are aware of the impact we can have on our world. Protecting our planet is a top priority. We pursue a broad array of environmental initiatives - eliminating pollutants, reducing energy consumption and creating products and solutions that help our clients realize their own sustainability goals and assist them in resolving their environmental issues. • Eco Vision 2050 - our long term environmental action plan to:  Reduce CO2 emissions throughout product life cycles by 80%  Promote recycling  Work to promote biodiversity • Solar Energy Initiative - installation of a solar panels to harness the power of the sun for pollution-free energy • Earth Friendly Products - environmentally friendly innovations that consistently improve efficiencies in our print technologies • EPEAT- proud to have the highest total of EPEAT points of any registered imaging equipment company in the world • Clean Planet - Cost-free program for the recycling of consumables • Simitri® HDE Toner - consumes less energy during production and CO2, NOx and Sox emissions are reduced by more than 1/3 during use • Green Products Certification System • Green Factory Certification System • Green Marketing To ensure efficient implementation of environmental management Konica Minolta is committed to the environment by operating its management systems based on ISO 14001. Thinking Beyond the Workspace Workplace of the Future™ WORKPLACE OF THE FUTURE ™ Welcome to the Workplace of the Future.™ Smart and Connected by 2020 The demand for data and information to make better, faster decisions will be staggering. 5 billion more people online 25 billion more connected devices in the world 1/3 of our global workforce will be freelancers 1Deloitte Millennial Survey, 2014 Technology is a Competitive Advantage for Your Business Your workforce may already be part of the 1.5 billion mobile workers around the world. These workers expect connectivity wherever they go. And as technology continues to impact our every day working life, that number will grow. The lesson for today’s organizations? Flexibility and adaptability are key. And often the best way to stay ahead of your competition. What’s Driving this Transformation? Expanding Technology • Lower prices: As prices go down, technology becomes more affordable and available to a wider audience • Faster speed: Devices operate faster and will continue to improve • Quality: As technology improves, so does performance Changing Workforce Demographics • Millennials are coming into the workforce and driving the business design of the future • 59% of millennials considered the technology provided by employers when considering a job • 78% of millennials say they’re influenced by how innovative a company is when deciding to work there1 Work is not where you are. Work is what you get done. Take a trip with us through the workplace of the future. You wake up in your home and prepare for your weekly flight from New York to San Francisco. Using a tablet, you access your virtual desktop. Look over files and edit them. The creative team in Chicago is automatically notified that you made edits— and knows to make changes. On the way to the airport, you check your Google calendar on your smartphone—and book a conference room for 12 in the West Coast office. Once you arrive, the Virtual Receptionist in the office greets you, and notifies all the meeting participants that you are there. Meanwhile, the London office calls and needs you for a brainstorm meeting the next morning. Not a problem—you’ll be there using a telepresence robot, which allows you to stay in San Francisco and have a physical presence in London as well. At Konica Minolta, this is how we’re reshaping the Workplace of the Future. Today. Creating a workplace without geographic limitations. And cultivating technology that empowers your employees to work more productively, efficiently and collaboratively. No matter where they are in the world. We are expanding our existing product capabilities and offering a portfolio of unified smart office solutions to revolutionize the way we live and work—providing boundless possibilities for your workforce. This is how Konica Minolta is giving shape to ideas. Now. And for future generations to come. The Workplace of the Future is not about the walls that surround you. It’s about working more productively, efficiently and collaboratively. Increasing productivity is key to boosting your company’s growth. But today’s competitive business environment requires we do more with limited resources. Utilizing new technologies is crucial to your success, helping you gain an advantage that keeps your business ahead of the curve, nimble and ultimately profitable. In fact, failure to adapt can have consequences, leaving you chasing your competition. Konica Minolta’s Workplace of the Future smashes old, arbitrary barriers set by distance, device or browser type to improve productivity like never before, with solutions such as: Telepresence Robots That Actually Make You Feel Physically Present Even Though You’re Not There Most telepresence technologies are choppy video chats from a fixed point in an office. But we’re delivering telepresence that’s mobile—providing a real, physical presence that recreates the experience of walking around an office, school or hospital. Telecommuters will be able to move and interact within their environments, decreasing the need to schedule every single conversation—and significantly blurring the lines of working remotely. Virtual Desktops That Make Any Device Your Work Computer Over 50% of millennials use workplace technology alongside their own2. Our Workplace of the Future Virtual Desktop solution allows your employees to work from anywhere, anytime and on any device—with the peace of mind of knowing that critical data is secure and protected. Mobile Device Management (MDM) That Enables Bring Your Own Device (BYOD) Strategy BYOD can reduce costs for your organization, while promoting flexibility and comfort. But keeping business data safe is paramount. Our MDM services allow you to manage many devices centrally with end-to-end coverage that both protects your network from intrusion and simplifies the mobile management process. Enterprise Content Management (ECM) to Keep Business Data Organized, Accessible and Secure Konica Minolta can help you create highly customized ECM solutions that help you collect and organize all your business data. No more scouring email accounts, unrelated applications or cluttered desktops to collaborate and complete projects. Connect to Your bizhub® MFP From Mobile Devices Print and send documents to bizhubs from mobile devices simply and wirelessly without having to download any additional software. Our mobile printing capabilities ensure speed and security, providing the ability to print via Wi-Fi connection and the ability to choose from a wide variety of mobile printing technologies. 2Price Waterhouse Cooper improve productivity In the Workplace of the Future, solutions will not only speed up existing processes in your organization—but also allow for new, more flexible ways to carry out your work. You need to work smart. Find ways to streamline your business. And allow your teams to spend time doing what they do best. Visitor Management Solutions Free Up Time and Resources Using touch screen interfaces or tablets, our visitor management solutions help you work smarter right from the get-go at your front desk. You can greet and register visitors, notify employees of their arrival, present visitors with interactive information and even print custom badges. Best-in-Class Cloud Infrastructure At the forefront of our Workplace of the Future, is the Cloud’s ability to power web applications, file sharing and mobility. We can help you create a cloud solution that is scalable to fit your organization’s changing needs—making your business more flexible, mobile and secure. The result? Your business becomes more efficient and reduces costs. increase efficiency The Workplace of the Future necessitates that your teams work smarter and better together—whether they’re face to face or thousands of miles apart. They need to engage, pool resources and innovate securely from workspaces as varied as a home, coffee house, airplane or office. Employees already spend only 40% of time at their desks3. Our solutions help collaboration thrive, merging technology with your people and processes to get the most out of both. Meeting Room Booking that Makes Your Meetings More Productive Rooms scheduling applications can make your meetings more productive even before they begin. No more searching for an available space to collaborate, only to find it’s been double booked. You’ll even be able to reserve rooms based on the specific needs of your meeting. Create, Integrate, Manage, Share Data for Projects from Beginning to End Our collaboration platform allows you to combine all workplace files, data, calendar and contact information in one place, so it’s easily searchable and scalable. Can be customized to be accessible on any device, anywhere, at any time. Seamlessly Share and Collaborate on Important Work Documents What’s more, users can also create, share, organize and store documents safely and efficiently in a secure cloud environment. 3 https://www.izenda.com/blog/millennials-ready-for-robust-bi-platforms/ strengthen collaboration At Konica Minolta, our expertise in integrated technology solutions for the office uniquely positions us to lead the way in defining the Workplace of the Future. It’s the next step in creating value for our customers—and society—meeting your needs and creating new growth opportunities for your organization. The Workplace of the Future Will Be Constantly Evolving. And Growing. Konica Minolta is committed to reshaping the Workplace of the Future. As such, we will be partnering with our customers to define what that workplace will be for you. Our core set of smart office solutions are just the beginning. We are cultivating a steady stream of Workplace of the Future technologies and tools that will help your organization work smarter and more productively. Konica Minolta. In the business of innovation. And reshaping the world. Partnership. Konica Minolta can help give shape to your ideas and partner with you to achieve your corporate objectives. Contact us to realize opportunities in: Information Management Enterprise Content Management (ECM) Document Management Automated Workflow Solutions Business Process Automation Security and Compliance Mobility eDiscovery Services IT Services Application Services Cloud Services IT Security Managed IT Services IT Consulting & Projects Technology Office Multifunction Business Solutions Commercial and Production Printers 3D Printers Wide Format Printers Laptops, Desktops and Computer Hardware Servers and Networking Equipment Managed Print Services (MPS) Managed Enterprise Services KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC. 100 Williams Drive, Ramsey, New Jersey 07446 reshapework.com Item#: WOTF8BRO 8/2016-C For more information on Konica Minolta’s Workplace of the Future, please contact your local sales representative. © 2016 KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC. All rights reserved. Reproduction in whole or in part without written permission is prohibited. KONICA MINOLTA, the KONICA MINOLTA logo, bizhub and Giving Shape to Ideas are registered trademarks or trademarks of KONICA MINOLTA, INC. “Work Place of the Future” is a trademark of Konica Minolta Business Solutions U.S.A., Inc. (Konica Minolta). Use of “Work Place of the Future” for commercial purposes without the prior written consent of Konica Minolta may constitute trademark infringement and unfair competition in violation of federal and state laws.” All other product and brand names are trademarks or registered trademarks of their respective companies or organizations. All features and functions described here may not be available on some products. Design & specifications are subject to change without notice. bizhub® 308e MONOCHROME MID-VOLUME MULTIFUNCTION PRINTER Up to 30 ppm print/copy output to keep pace with rising demands Optional dual scanning up to 160 originals per minute Large 9" color display with quick tablet-like touchscreen interface 3rd-party software integration with standard web browser Built-in Emperon® print system, universal printer drivers Simitri® HD polymerized toner for high-resolution imaging Standard 250 GB HDD for on-board document storage Meets ISO 15408 and IEEE 2600.1 Security standards* Standard web browser Power-saving design with quick recovery from sleep mode 6,650-sheet maximum capacity, tab printing support, carbon-copy printing Advanced authentication, secure print release, remote firmware updates Multiple bypass tray and detachable paper feed trays improve paper handling Finishing options for 80-page booklet-making, up to 100-sheet stapling Options for 2/3-hole punch, tri-fold, z-fold, post-insertion and more Downloadable apps to help you work faster and smarter Multiple i-Options to suit the needs of your workflow EPEAT Gold-certified, low power consumption to cut costs Mobile printing support (AirPrint, Google Cloud Print Classic, NFC) *May not be available at time of launch. bizhub 308e MONOCHROME MID-VOLUME MULTIFUNCTION PRINTER Ideal for growing businesses, the bizhub 308e is a powerful, affordable monochrome MFP with superior Simitri® HD image quality and fast 30 ppm print/copy output. Optional dual scanning brings information into your workflow fast and numerous finishing options provide plenty of flexibility for in-house production. SYSTEM OVERVIEW System memory 4 GB (when UK-211 is installed) System hard disk 250 GB Standard Interface 10-BASE-T / 100-BASE-TX / 1000-BASE-T Ethernet, USB 2.0 Network protocols TCP/IP (IPv4/IPv6), FTP, SMB v2, SMTP, WebDAV Frame types Ethernet 802.2, Ethernet 802.3, Ethernet II, Ethernet SNAP Document feeder (optional) Up to 100 originals / 5.5" x 8.5" to 11" x 17" / 35-163gsm Reversing automatic document feeder or dual scan document feeder available Printable paper size Scanning/Copying: up to 11" x 17" Printing: up to 11" x 17" full bleed on 12" x 18" paper Custom paper sizes Banner paper max.: 11.75" x 47.25" Printable paper weight 52–300 gsm Paper input capacity Standard: 1,150 sheets / Max.: 6,650 sheets Tray 1 500 sheets / 5.5" x 8.5" to 11" x 17" / 52–256 gsm Tray 2 500 sheets / 5.5" x 8.5" to 12" x 18" / 52–256 gsm PC-115 Paper feed cabinet (optional) 500 sheets / 5.5" x 8.5" to 11" x 17" / 52–256 gsm PC-215 Paper feed cabinet (optional) 2 x 500 sheets / 5.5" x 8.5" to 8.5" x 11" / 52–256 gsm Large capacity tray PC-415 (optional) 2,500 sheets / 8.5" x 11" / 52–256 gsm Large capacity tray LU-302 (optional) 3,000 sheets / 8.5" x 11" / 52–256 gsm Manual bypass 150 sheets / 4" x 6" to 12" x 18" / custom paper sizes / 50–300 gsm Automatic duplexing 5.5" x 8.5" to 12" x 18" / 52–256 gsm Finishing modes Offset, group, sort, staple, punch, half-fold, z-fold, tri-fold, post-insertion, booklet Output capacity Max. with finisher: 3,200 sheets Max. without finisher: 250 sheets Stapling (optional)Max.: 50 sheets or 48 sheets + 2 cover sheets (up to 209 gsm) Stapling output capacity Max.: 1,000 sheets Tri-fold (optional)Up to 3 sheets Tri-fold capacity Max.: 30 sheets (tray) Booklet (optional)Max.: 20 sheets or 19 sheets + 1 cover sheet (up to 209 gsm) Booklet output capacity Max.: 100 sheets (tray) Copy/print volume Max.: 150,000 pages/month1 Toner lifetime 25,000 pages Imaging unit lifetime 265,000 pages / 600,000 pages (Drum/Developer) Power consumption 120 V / 60 Hz, less than 1.5 kW (system) System dimensions 24.2" x 27" x 38" (W x D x H) System weight Approx. 168 lbs PRINTER SPECIFICATIONS Print resolution 1,800 (equivalent) x 600 dpi, 1,200 x 1,200 dpi PDL PCL6 (XL 3.0), PCL5c, PostScript 3 (ver. 3016), XPS Operating systems Windows (x32 / x64): Vista 7 / 8.1 / 10 Windows Server (x32 / x64): 2008 / 2008 R23 / 20123 / 20163 Macintosh OS X 10.7 or later Linux / Unix / Citrix Printer fonts 80 PCL Latin, 137 PostScript 3 Print functions Direct Print of PCL, PS, TIFF, XPS, PDF, encrypted PDF files and OOXML (DOCX, XLSX, PPTX), mixmedia and mixplex, “Easy Set” job programming, overlay, watermark, copy protection, carbon copy print COPIER SPECIFICATIONS Copying process Electrostatic laser copy, tandem, indirect Toner system Simitri HD Polymerized Toner Print speed (8.5" x 11") Up to 30 ppm (portrait) Print speed (11" x 17") Up to 15 ppm (portrait) Autoduplex speed (8.5" x 11") Up to 30 ppm (portrait) 1st copy out time 4.8 seconds Warm-up time Approx. 20 seconds2 Copy resolution 600 x 600 dpi Gradations 256 gradations Multi-copy 1–9,999 Original format Up to 11" x 17" Magnification 25–400% in 0.1% steps, auto zooming Copy functions Electronic sorting, multi-job, adjustments (contrast, sharpness, image density), proof copy, interrupt mode, color mode, separate scan, sort/group, combination, original selection, ID card copy, 2-in-1, 4-in-1 SCANNER SPECIFICATIONS Scan speed B&W / Color: up to 160 opm with optional DF-704 Scan resolution Max.: 600 x 600 dpi Scan modes Scan-to-Email, Scan-to-SMB, Scan-to-FTP, Scan-to-Box, Scan-to-USB, Scan-to-WebDAV, Scan-to-DPWS, Network TWAIN scan File formats JPEG, TIFF, PDF, PDF/A 1a and 1b (optional), compact PDF, encrypted PDF and searchable PDF (optional), XPS, compact XPS, PPTX and searchable PPTX (optional), searchable DOCX/XLSX (optional) Scan destinations 2,100 (shared with fax), LDAP support Scan functions Annotation (text/time/date) for PDF, up to 400 job programs, realtime scan preview FAX SPECIFICATIONS Fax Super G3 (optional) Transmission Analog, Internet Fax, Color i-Fax, IP-Fax Resolution Max.: 600 x 600 dpi (ultra-fine) Compression MH, MR, MMR, JBIG Modem Up to 33.6 Kbps Destinations 2,100 (single + group) Functions Polling, time shift, PC-fax, receipt to confidential box, receipt to Email/FTP/SMB, up to 400 job programs USER BOX SPECIFICATIONS Storable documents Max.: 3,000 documents or 10,000 pages Type of user boxes Public Personal (with password or authentication) Group (with authentication) Type of system boxes Secure print, encrypted PDF, fax receipt, fax polling, annotation User box functionality Reprint, combination, download, sending (email/FTP/SMB and fax), copy box-to-box SYSTEM FEATURES Security ISO 15408 EAL4 IEEE 2600.14 IP filtering and port blocking SSL2, SSL3 and TSL1.0 network communication IPsec support IEEE 802.1x support FIPS 140-2 User authentication Authentication log Secure print Hard disk overwrite (8 standard types) Hard disk data encryption (AES 128) Memory data auto deletion Confidential fax receipt Print user data encryption Copy protection (Copy Guard, Password Copy) optional Accounting Up to 1,000 user accounts Active Directory support (user name + password + email + SMB folder) User function access definition Optional Biometric authentication (finger vein scanner) Optional ID card authentication (ID card reader) Software PageScope Net Care Device Manager PageScope Data Administrator PageScope Box Operator PageScope Direct Print Print Status Notifier Driver Packaging Utility Log Management Utility 1 Maximum monthly duty cycle describes the maximum number of pages a device can output on a monthly basis. This specification is a guideline intended to offer a comparison of durability as it relates to the entire Konica Minolta MFP and printer product line so that the appropriate device can be placed in order to meet customer needs. 2 Warm-up time may vary depending on the operating environment and usage. 3 Supports x64 only. 4 Certification pending. COMPONENTS AND OPTIONS AU-102 Biometric authentication Finger vein scanner AU-205H Universal ID card reader* Various ID card technologies AU-211 CA/PIV solution Requires WT-506 Working Table DF-629 Document feeder Reversing automatic document feeder, capacity 100 originals DF-704 Document feeder Dual scan automatic document feeder, capacity 100 originals DK-510 Copier desk Provides storage space for print media and other materials Dynamag magnetic stripe card reader Requires WT-506 Working Table EK-608 USB I/F kit USB keyboard connection EK-609 USB I/F kit USB keyboard connection, Bluetooth External keyboard External USB keyboard FK-514 Fax board Super G3 fax, digital fax functionality FK-515 Fax board Super G3 fax, digital fax functionality, lines 3 & 4 support (requires MK-742) FS-533 Staple finisher 50-sheet stapling, 500 sheets max. output FS-536 Staple finisher 50-sheet stapling, 3,200 sheets max. output (requires RU-513) FS-536SD Booklet finisher 50-sheet staple finisher, 20-sheet booklet finisher, 2,200 sheets max. output (requires RU-513) HD-524 Hard disk Hard disk mirroring, 250 GB JS-506 Job separator Separation for fax output, etc. KH-102 Keyboard holder To place USB keyboard KP-101 10-Key pad For use instead of touchscreen LK-102 v3 PDF enhancements PDF/A, PDF encryption, digital signature LK-104 v3 Provides voice guidance functions LK-105 v4 Searchable PDF LK-106 Supports native barcode printing LK-107 Supports native Unicode printing LK-108 Supports native OCR A and B font printing LK-110 v2 Generates various file formats incl. DOCX, XLSX and combines LK-102 (encrypted PDF) + LK-105 (searchable PDF/OCR functionality) LK-111 ThinPrint® Client Print data compression for reduced network impact LU-302 Large capacity unit 3,000 sheets / 8.5" x 11" / 52–256 gsm MK-730 Mount kit Banner paper guide MK-735 Mount kit Installation kit for ID card reader MK-742 Mount kit Installation kit for FK-515 fax board OC-511 Original cover Cover required if no document feeder is installed OT-506 Output tray Output tray use instead of finisher PC-115 Universal tray 500 sheets / 5.5" x 8.5" to 11" x 17" / 52–256 gsm PC-215 Universal tray 2 x 500 sheets / 5.5" x 8.5" to 11" x 17" / 52–256 gsm PC-415 Large capacity tray 2,500 sheets / 8.5" x 11" / 52–256 gsm PK-519 Punch kit for FS-533 2/3-hole punching, autoswitching PK-520 Punch kit for FS-536 2/3-hole punching, autoswitching RU-513 Relay unit Required for the FS-536 / FS-536SD SC-508 Security kit Copy guard function SP-501 Stamp unit Added fax stamp capability kit UK-211 Memory expansion 2 GB memory expansion, required for most i-options, registered overlay and concurrent use of web browser and certain other functions, including stamp print, watermark, date/time print, header/footer, image overlay and management number UK-212 Wireless LAN Wireless LAN to network connector WT-506 Working table Authentication device placement *May not be available at time of launch. For complete information on Konica Minolta products and solutions, please visit: CountOnKonicaMinolta.com © 2018 KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC. All rights reserved. Reproduction in whole or in part without written permission is prohibited. KONICA MINOLTA, the KONICA MINOLTA logo and bizhub are registered trademarks or trademarks of KONICA MINOLTA, INC. All other product and brand names are trademarks or registered trademarks of their respective companies or organizations. All features and functions described here may not be available on some products. Design & specifications are subject to change without notice. KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC. 100 Williams Drive, Ramsey, New Jersey 07446 CountOnKonicaMinolta.com Item #: 308ESS 1/2018-C PARTNERSHIP Konica Minolta can help give shape to your ideas and partner with you to achieve your corporate objectives. Contact us to realize opportunities in: INFORMATION MANAGEMENT Enterprise Content Management (ECM) Document Management Automated Workflow Solutions Business Process Automation Security and Compliance Mobility eDiscovery Services IT SERVICES Application Services Cloud Services IT Security Managed IT Services IT Consulting & Projects Business Consulting Services TECHNOLOGY Office Multifunction Business Solutions Commercial and Production Printers 3D Printers Wide Format Printers Laptops, Desktops and Computer Hardware Servers and Networking Equipment Managed Print Services (MPS) Managed Enterprise Services mfp Up to 55 ppm print/copy output to keep pace with rising demands Standard dual scanning handles up to 240 originals per minute High capacity 300-sheet document feeder Large 10.1" color display with quick tablet-like touchscreen interface Scan-to-email and FTP, scan-to-me, scan-to-home convenience Built-in Emperon® print system, universal printer drivers Simitri® HD polymerized toner for high-resolution imaging Standard 250 GB HDD for on-board document storage Web browser with 4 GB of memory ISO 15408 and IEEE 2600.1 Security standards Power-saving design with quick recovery from sleep mode 6,650-Sheet maximum capacity, tab printing support, carbon-copy printing Advanced authentication, secure print release, remote firmware updates Multiple bypass tray and detachable paper feed trays improve paper handling Finishing options for 80-page booklet-making, up to 100-sheet stapling Option for 2/3-hole punch, tri-fold, z-fold, post-insertion and more Downloadable apps to help you work faster and smarter Multiple i-Options to suit the needs of your workflow EPEAT Gold-certified, low power consumption to cut costs Mobile printing support (AirPrint, Google Cloud Print, NFC) COLOR MID-VOLUME MULTIFUNCTION PRINTER bizhub C558 mfp System Overview System memory 4 GB System hard disk 250 GB Standard Interface 10-BASE-T/100-BASE-TX/1,000-BASE-T Ethernet, USB 2.0 Network protocols TCP/IP (IPv4/IPv6), SMB, LPD, IPP, SNMP, HTTP, HTTPS Frame types Ethernet 802.2, Ethernet 802.3, Ethernet II, Ethernet SNAP Dual scan document feeder Up to 300 originals / 5.5" x 8.5" to 11" x 17" / 35-210 gsm Printable paper size Scanning/Copying: up to 11" x 17" Printing: up to 11" x 17" full bleed on 12" x 18" paper Custom paper sizes Banner paper max.: 11.75" x 47.25" Printable paper weight 52-300 gsm Paper input capacity Standard: 1,150 sheets / Max.: 6,650 sheets Tray 1 500 sheets / 5.5" x 8.5" to 11" x 17" / 52-256 gsm Tray 2 500 sheets / 5.5" x 8.5" to 12" x 18" / 52-256 gsm Tray 3 (optional)500 sheets / 5.5” x 8.5” to 11” x 17” / 52-256 gsm Tray 4 (optional)2 x 500 sheets / 5.5" x 8.5" to 8.5" x 11" / 52-256 gsm Large capacity tray LU-207 (optional) 2,500 sheets / 8.5" x 11" to 12" x 18" / 52-256 gsm Large capacity tray LU-302 (optional) 3,000 sheets / 8.5" x 11" / 52-256 gsm Large capacity tray PC-415 (optional) 2,500 sheets / 8.5" x 11" / 52-256 gsm Manual bypass 150 sheets / 4" x 6" to 12" x 18" / custom paper sizes / 50-300 gsm Automatic duplexing 5.5" x 8.5" to 12" x 18" / 52-256 gsm Finishing modes Offset, group, sort, staple, punch, half-fold, z-fold, tri-fold, post-insertion, booklet Output capacity Max. with finisher: 3,300 sheets Max. without finisher: 250 sheets Stapling (optional)Max.: 100 sheets or 94 sheets + 2 cover sheet (up to 209 gsm) Stapling output capacity Max.: 1,000 sheets Tri-fold (optional)Up to 3 sheets Tri-fold capacity Max.: 30 sheets (tray) Booklet (optional)Max.: 20 sheets or 19 sheets + 1 cover sheet (up to 209 gsm) Booklet output capacity Max.: 100 sheets (tray) Copy/print volume Max.: 200,000 pages/month1 Toner lifetime Black: 28,000 pages / CMY: 26,000 pages Imaging unit lifetime Black: 145,000 pages / 600,000 pages (Drum / Developer) CMY: 130,000 pages / 600,000 pages (Drum / Developer) Power consumption 120 V / 60 Hz, less than 0.5 kW (system) System dimensions 24.2" x 27" x 38" (W x D x H) System weight Approx. 242.5 lb bizhub C558 If your workload is growing, the bizhub C558 is the MFP solution you’ve been searching for – with 55 ppm print/copy output in superior Simitri HD color or cost-effective B&W. The C558 also offers standard dual scanning at up to 240 opm, 6,650-sheet maximum paper capacity, enhanced touch-and-swipe operation on the large 10.1 inch control panel and full solution integration.COLOR MID-VOLUME MULTIFUNCTION PRINTERbizhub C558Copier Specifications Copying process Electrostatic laser copy, tandem, indirect Toner system Simitri® HD Polymerized Toner Print speed (8.5" x 11")B&W / Color: up to 55 ppm (Portrait) Print speed (11" x 17")B&W / Color: up to 27 ppm (Portrait) Autoduplex speed (8.5” x 11”) B&W / Color: up to 55 ppm (Portrait) 1st copy out time B&W: 3.5 sec. / Color: 4.4 sec. Warm-up time Approx. 22 sec.2 Copy resolution 600 x 600 dpi Gradations 256 gradations Multi-copy 1-9,999 Original format Up to 11" x 17" Magnification 25-400% in 0.1% steps, auto zooming Copy functions Electronic sorting, multi-job, adjustments (contrast, sharpness, image density), proof copy, interrupt mode, color mode, separate scan, sort/group, combination, original selection, ID card copy, 2-in-1, 4-in-1 Printer Specifications Print resolution 1,800 x 600 dpi, 1,200 x 1,200 dpi PDL PCL6 (XL 3.0), PCL5e/c, PostScript 3 (ver. 3016), XPS Operating systems Windows (x32/x64): XP / Vista / 7 / 8 Windows Server (x32/x64): 2003 / 2008 / 2008 R23 / 20123 Macintosh OS X 10.7 or later Linux / Citrix Printer fonts 80 PCL Latin, 137 PostScript 3 Print functions Direct Print of PCL, PS, TIFF, XPS, PDF, encrypted PDF files and OOXML (DOCX, XLSX, PPTX), mixmedia and mixplex, “Easy Set” job programming, overlay, watermark, copy protection, carbon copy print Printer Specifications (Optional) Print controller Embedded Fiery IC-416 (VI-510 required) Memory/HDD 2 GB / 160 GB PDL PostScript 3 (ver. 3019) PCL 6/5c Operating systems Windows (x32/x64): XP / Vista / 7 / 8 Windows Server (x32/x64): 2003 / 2008 / 2008 R23 / 20123 Macintosh OS X 10.8 or later Scanner Specifications Scan speed B&W / Color: up to 240 ipm Scan resolution Max.: 600 x 600 dpi Scan modes Scan-to-Email, Scan-to-SMB, Scan-to-FTP, Scan-to-Box, Scan-to-USB, Scan-to-WebDAV, Scan-to-DPWS, Network TWAIN scan File formats JPEG, TIFF, PDF, PDF/A 1a and 1b (optional), compact PDF, encrypted PDF and searchable PDF (optional), XPS, compact XPS, PPTX and searchable PPTX (optional), searchable DOCX/XLSX (optional) Scan destinations 2,100 (shared with fax), LDAP support Scan functions Annotation (text/time/date) for PDF, up to 400 job programs, realtime scan preview Fax Specifications Fax Super G3 (optional) Transmission Analog, Internet fax, Color i-Fax, IP-Fax Resolution Max.: 600 x 600 dpi (ultra-fine) Compression MH, MR, MMR, JBIG Modem Up to 33.6 Kbps Destinations 2,100 (single + group) Functions Polling, time shift, PC-fax, receipt to confidential box, receipt to Email/FTP/SMB, up to 400 job programs User Box Specifications Storable documents Max.: 3,000 documents or 10,000 pages Type of user boxes Public Personal (with password or authentication) Group (with authentication) Type of system boxes Secure print, encrypted PDF, fax receipt, fax polling, annotation User box functionality Reprint, combination, download, sending (Email/FTP/SMB and fax), copy box-to-box Components and Options (Continued) LK-107 Unicode fonts Supports native Unicode printing LK-108 OCR A and B fonts Supports native OCR A and B font printing LK-110 v2 Enhanced image support Generates various file formats incl. DOCX, XLSX and combines LK-102 (encrypted PDF) + LK-105 (searchable PDF/OCR functionality) LK-111 ThinPrint® Client Print data compression for reduced network impact LU-207 Large capacity unit 8.5" x 11" to 12" x 18", 2,500 sheets / 52-256 gsm LU-302 Large capacity unit 8.5" x 11", 3,000 sheets / 52-256 gsm MK-730 Mount kit Banner paper guide MK-735 Mount kit Installation kit for ID card reader MK-742 Mount kit Installation kit for FK-515 fax board OT-506 Output tray Output tray used instead of finisher PC-115 Universal tray (x1) 5.5" x 8.5" to 11" x 17", 500 sheets, 52-256 gsm PC-215 Universal tray (x2) 5.5" x 8.5" to 11" x 17", 2 x 500 sheets, 52-256 gsm PC-415 Large capacity tray 8.5" x 11", 2,500 sheets, 52-256 gsm PI-507 Post inserter for FS-537 Cover insertion, post finishing PK-519 Punch kit for FS-533 2/3-hole punching, autoswitching PK-520 Punch kit for FS-536 2/3-hole punching, autoswitching PK-523 Punch kit for FS-537 2/3-hole punching, autoswitching RU-513 Relay unit Required for FS-537/FS-537SD and FS-536/FS-536SD SC-508 Security kit Copy Guard function (2x required) SK-602 Staple kit Added stapling functionality kit SP-501 Stamp unit Added fax stamp capability kit UK-212 Wireless LAN Wireless LAN to network connector UK-501 Multi-feed detection kit Detects multi-feeding in the document feeder VI-510 Interface kit for IC-416 Fiery controller interface card WT-506 Working table Authentication device placement ZU-609 Z-fold unit for FS-537 Z-fold for 11" x 17" prints, 2/3-hole punching * May not be available at time of launch. System Features Security ISO 15408 EAL4 IEEE 2600.14 IP filtering and port blocking SSL2, SSL3 and TSL1.0 network communication IPsec support IEEE 802.1x support FIPS 140-2 User authentication Authentication log Secure print Hard disk overwrite (8 standard types) Hard disk data encryption (AES 128) Memory data auto deletion Confidential fax receipt, Print user data encryption Copy protection (Copy Guard, Password Copy) optional Accounting Up to 1,000 user accounts Active Directory support (user name + password + Email + SMB folder) User function access definition Optional Biometric authentication (finger vein scanner) Optional ID card authentication (ID card reader) Software PageScope Net Care Device Manager PageScope Data Administrator PageScope Box Operator PageScope Direct Print Print Status Notifier Driver Packaging Utility Log Management Utility 1 Maximum monthly duty cycle describes the maximum number of pages a device can output on a monthly basis. This specification is a guideline intended to offer a comparison of durability as it relates to the entire Konica Minolta MFP and printer product line so that the appropriate device can be placed in order to meet customer needs 2 Warm-up time may vary depending on the operating environment and usage 3 Supports x64 only 4Certification pending Components and Options AU-102 Biometric authentication Finger vein scanner AU-204H Universal ID card reader Magnetic stripe card reader: requires WT-506 Working table AU-205H Universal ID card reader* Various ID card technologies AU-211 CAC/PIV solution Requires WT-506 Working Table EK-608 USB I/F kit USB keyboard connection EK-609 USB I/F kit USB keyboard connection, Bluetooth DK-510 Copier desk Provides storage space for print media and other materials FK-514 Fax board Super G3 fax, digital fax functionality FK-515 Fax board Super G3 fax, digital fax functionality, lines 3 & 4 support (requires MK-742) FS-533 Staple finisher 50-sheet stapling, 500 sheets max. output FS-536 Staple finisher 50-sheet stapling, 3,200 sheets max. output FS-536SD Booklet finisher 50-sheet staple finisher, 20-sheet booklet finisher, 2,500 sheets max. output FS-537 Staple finisher 100-sheet stapling, 3,200 sheets max. output FS-537SD Booklet finisher 100-sheet stapling, 20-sheet booklet finisher, 2,500 sheets max. output HD-524 Hard disk Backup HDD IC-416 Fiery image controller Embedded image controller for graphics-intensive applications JS-506 Job separator Separation for fax output, etc. JS-602 Job separator for FS-537 Separation for fax output, etc. Keyboard External keyboard (requires KH-102) KH-102 Keyboard holder To place USB keyboard KP-101 10-Key pad For use instead of touchscreen LK-102 v3 PDF enhancements PDF/A, PDF encryption, digital signature LK-104 v3 Voice guidance Provides voice guidance functions LK-105 v4 OCR text recognition Searchable PDF LK-106 Barcode fonts Supports native barcode printing Item #: C558SS 1/17 - S For complete information on Konica Minolta products and solutions, please visit: CountOnKonicaMinolta.com © 2017 KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC. All rights reserved. Reproduction in whole or in part without written permission is prohibited. KONICA MINOLTA, the KONICA MINOLTA logo, bizhub and Giving Shape to Ideas are registered trademarks or trademarks of KONICA MINOLTA, INC. All other product and brand names are trademarks or registered trademarks of their respective companies or organizations. All features and functions described here may not be available on some products. Design & specifications are subject to change without notice. KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC. 100 Williams Drive, Ramsey, New Jersey 07446 CountOnKonicaMinolta.com Information Management Enterprise Content Management (ECM) Document Management Automated Workflow Solutions Business Process Automation Security and Compliance Mobility eDiscovery Services IT Services Application Services Cloud Services IT Security Managed IT Services IT Consulting & Projects Technology Office Multifunction Business Solutions Commercial and Production Printers 3D Printers Wide Format Printers Laptops, Desktops and Computer Hardware Servers and Networking Equipment Managed Print Services (MPS) Managed Enterprise Services Partnership. Konica Minolta can help give shape to your ideas and partner with you to achieve your corporate objectives. Contact us to realize opportunities in: TECHNOLOGYTECHNOLOGY bizhub® SECURE Lock Down with the Ultimate in MFP Protection. Of all the resources in today’s business and professional world, your data can be the most valuable – and also the most vulnerable. That’s why Konica Minolta offers lock down protection with bizhub® SECURE: a set of enhanced password and data security measures to give your bizhub mfp an extra level of security. We offer professional safeguard services for both our full size and small MFPs that will be provided by your Konica Minolta field engineer. Ensure that your data is more than just secure – it’s bizhub SECURE! For complete information on Konica Minolta products and solutions, please visit: CountOnKonicaMinolta.com © 2017 KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC. All rights reserved. Reproduction in whole or in part without written permission is prohibited. KONICA MINOLTA, the KONICA MINOLTA logo, bizhub and Giving Shape to Ideas are registered trademarks or trademarks of KONICA MINOLTA, INC. All other product and brand names are trademarks or registered trademarks of their respective companies or organizations. All features and functions described here may not be available on some products. Design & specifications are subject to change without notice. KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC. 100 Williams Drive, Ramsey, New Jersey 07446 CountOnKonicaMinolta.com Item #: BHSECSS 6/2017-L bizhub® SECURE KONICA MINOLTA’S BIZHUB SECURE PROVIDES THE FOLLOWING SET OF FEATURES1 • Create a 20-digit secure alphanumeric password to lock down your bizhub hard disk drive • Encrypt the entire contents of your bizhub HDD for remarkable data security • Time your bizhub MFP to auto-delete any material located in personal or public User Boxes, System User Boxes, Documents and Folders • Automatic overwrite of Temporary Image Data • Disable Non-secured and unwanted Services, Protocols and Ports at the MFP PEACE OF MIND At Konica Minolta we understand that your organization may not have the bandwidth or infrastructure to enable, configure and track the security functions that are required for compliance or internal mandates. That is why we developed the bizhub SECURE Service. To provide you with the resource you need to lock down and protect any document data that might reside on the bizhub’s internal hard drive. Ultimately, a secure document workflow is everyone’s responsibility. Konica Minolta has led the industry in providing enhanced security features for the digital era – and with powerful bizhub SECURE Functions activated by your authorized Konica Minolta Field Engineer, you’ll have an additional line of defense against data theft and unauthorized access to documents or devices. To order the bizhub SECURE Service, just contact your bizhub representative – and count on Konica Minolta to provide the MFP Security Services that your company or organization demands. The following security features will be enabled on your MFP baased on model type: Monochrome Small MFPs Color Small MFPs Monochrome Large MFPs Color Large MFPs bizhub 4750, 4050 bizhub C3851FS, C3351 bizhub 958, 808, 654e, 558, 458, 368, 308,287, and 227 bizhub PRO C754e, C754e, C654e, C658, C558, C458, C368, C308, C287, C258, and C227 Change Administrator Password ✓✓✓✓ Enable Hard Drive Encryption ✓✓✓✓ Timed Automatic Overwrite of a file in an electronic folder (box)✓✓✓ Automatic Overwrite of Temporary Image Data ✓✓✓ Hard Drive Lock Password ✓✓✓ Timed, Automatic Deletion of a File in an Electronic Folder*✓ *Deletion does not overwrite the data on the hardrive. 1bizhub SECURE may be disabled using the customer’s unique Administrative Password. It is recommended that customers not disclose the unique Administrative Password and keep the Administrative Password in a safe place. Customers shall indemnify and hold Konica Minolta harmless of any claims, damages or costs relating to loss of data or disclosure of data due to intentional acts or omissions of others, end-user error or release of Administrative Password. How can you make certain your valuable data is safe from theft – and prevent it from being stolen from your MFP by an unauthorized user or extracted if the hard disk drive is removed from your multifunction device? THE ANSWER IS SIMPLE! All it takes is allowing an authorized Konica Minolta field engineer to activate the bizhub security features of your bizhub MFP. With bizhub SECURE safeguards in place, you’ll know that your documents have uncompromising security protection. PageScope Net Care Devi ce Manager Category Characteristics Device Management – Monitoring – Automated services – Reporting – Cent ralization – Devic e settings CENTRAL MANAGING OF THE WHOLE FLEET Net Care Devic e M an ag er st r eam l in es t h e c o m p let e m anagem en t o f all o u t p u t d evic es in t he c o r p o rat e net w o r k . It is t he c o re el em ent o f t he Pag eSc o p e Ent er p r ise Sui t e, w hic h c om p r ises anot her f our m od ules and ad di t io nal o p t io n s d ed ic at ed t o ad vanc ed o ut put m anag em ent , f o llo w -m e pr int ing , r ule b ased p r int ing , user m anag em en t , c o st r ep or t ing and sc an m anag em ent . In c o m b inat i o n w it h o ne o r m o r e o f t hese m o d ules, t he c ap abi l it ies o f t h e Net Car e Devic e M an ag er c an b e at t rac t ively en h anc ed and ext end ed . The b road scop e of Net Care Device M anager c overs a c ent ral devic e d atabase and monitoring funct ionality, and provid es a welcome feat ure set to any company’s IT administrator. Fast manual as well as automated dep loy- ment of sett ings and a cloning feature make this t he perfect tool for any print administrator in charge of a fleet of output d evices. The c ap ab ilities of NetCare Device M anager are available in full for Konica Minolt a out p ut devices. To a c ertain extent, p rinters and multifunctional devices from other manufac turers can also be accessed and monitored w it h this tool. ope Ne r I terna el d Ke U er DATASHEET PageScope NetCare Device Manager KEY FEATURES Monitoring – Co m p r eh ensive m o nit o r ing: This includ es a detailed overview of the status of supplies, as well as warnings and error messages for all output d evices within the net work. – Customizable st at us r epo r t i ng : The IT administrator has full cont rol and can automate status messages, inc luding customization of who should receive w hich type of message for spec ific devices or device groups. – Web-b ased int er f ac e: At any time, the intuit ive web-based user interface provides comprehensive information and an overview of all set tings. Centralization – One t o o l f o r all: Instead of managing each d evic e separately, NetCare Device Manager allows to access, set up and monitor all devices remotely, as devic e groups and if required automatically. – Cent r al c ount er-read ing and basic analys i s : This tool enables fast and simp le counter chec ks and to disp lay output trends over a specified period of time. – Aut o m at i c devic e d i s c o ver y: The automatic disc overy of devices facilitates the quick registration of all devices mat c hing cert ain parameters. – Aut o m at i c devic e g r o up ing : NetCare Device Manager automatically groups devic es by its own criteria suc h as registered name, mod el name, devic e loc ation, nic kname, serial number, DNS host name, IP ad d ress, printing speed, M AC ad dress and color – Fi r m w are m anag em ent : The sc heduled or manual deployment of the latest releases can b e handled centrally, similar to ot her d evic e settings. – Aut o d evic e c o nf ig ur at io n : The automatic c onfiguration of devices facilitates the automated setup of all devices belonging to a c ertain group. Device settings – Clo ne s et t ing : Settings c an be transmitted c entrally from one d evice to an unlimited numb er of other devic es. – Sc hed u l in g : Settings can b e deployed at selected t imes to avoid interference with working hours. – Tem p lat es: For maximum efficiency and to reduc e bandwidth, templates allow cloning of "all" or only t hose settings that should be transferred. Reporting – Si m p le repo r t i n g : d evice status and basic counter reports are available – Exp o r t o f r ep o r t s: report s can b e send by E-Mail or stored within a preferred folder – Exp o r t f o r m at : report s can conveniently b e exported into various format s (XLSs, XLS, CSV, XM L,TXT) – Sc hed uling f unc t io n: basic counter report ing can also be automated using t he convenient scheduling function WORKFLOW GROUND FLOOR 2nd FLOOR WAREHOUSE Status messages – Setting deployment – Status messages – Remote management n l y s h p esk Generic printers PageSc etCare Devic Manage Full administrator access IT administrator e Advanced output reporting and cost analysi ntr d rem e f u ights rs sec m ollo g) dva ced personalisation of device pane s nd addr DATASHEET PageScope NetCare Device Manager Central devic monitoring and deployment of settings s Ce alise ot management o ser and access r Pe onal ure print anagement (f w-me printin A n l a ess books TECHNICAL SPECIFICATIONS SYSTEM REQUIREMENTS Operating systems Windows Server 2003, Standard Edition (SP2 or later) Windows Server 2003, Standard x64 Edition (SP2 or later) Windows Server 2003, Enterprise Edition (SP2 or later) Windows Server 2003, Enterprise x64 Edition (SP2 or later) Windows Server 2003 R2, Standard Edition (SP2 or later) Windows Server 2003 R2, Standard x64 Edition (SP2 or later) Windows Server 2003 R2, Enterprise Edition (SP2 or later) Windows Server 2003 R2, Enterprise x64 Edition (SP2 or later) Windows Server 2008 Standard (SP2 or later) * Windows Server 2008 Enterprise (SP2 or later) * Windows Server 2008 Standard without Hyper-V (SP2 or later) * Windows Server 2008 Enterprise without Hyper-V (SP2 or later) * Windows Server 2012 Standard Windows Server 2012 R2 Standard Windows Vista Business (SP2 or later) * Windows Vista Enterprise (SP2 or later) * Windows Vista Ultimate (SP2 or later) * Windows 7 Professional (SP1 or later) * Windows 7 Enterprise (SP1 or later) * Windows 7 Ultimate (SP1 or later) * Windows Server 2008 R2 Standard (SP1 or later) Windows Server 2008 R2 Enterprise (SP1 or later) Windows 8 Pro * Windows 8 Enterprise * Windows 8.1 Pro * Windows 8.1 Enterprise * Hard disk space 500 MB or higher (for initial installation) CPU Intel Core 2 Duo E8600 3.33 GHz or higher .NET Framework Microsoft .NET Framework 2.0 SP2 or later Microsoft .NET Framework 3.5 SP1 or later Microsoft .NET Framework 4.0 or later Internet information Microsoft Internet Information Services 5.0 or later services Database server Microsoft SQL Server 2005 Express/Standard/Enterprise Microsoft SQL Server 2008 Express/Standard/Enterprise Microsoft SQL Server 2008 R2 Express/Standard/Enterprise Microsoft SQL Server 2012 Express/Standard/Enterprise Supported languages English, French, Italian, German, Spanish, Dutch, Danish, Czech, user/admin interface Polish, Swedish, Norwegian, Swedish, Finnish, Japanese Supported MFPs Monitoring: Any brand's MFPs and printers with MIB support. Remote setting: Konica Minolta bizhub devices. The support and availability of the listed specifications and functionalities varies depending on operating systems, applications and network protocols as well as network and system configurations. * The 32-bit (x86) and 64-bit (x64) editions of Windows are supported. Anytime, Anywhere Access. vCare KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC. 100 Williams Drive, Ramsey, New Jersey 07446 CountOnKonicaMinolta.com © 2014 KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC. All rights reserved. Reproduction in whole or in part without written permission is prohibited. KONICA MINOLTA, the KONICA MINOLTA logo, Count on Konica Minolta, bizhub and PageScope are registered trademarks or trademarks of KONICA MINOLTA, INC. All other product and brand names are trademarks or registered trademarks of their respective companies or organizations. All features and functions described here may not be available on some products. Printed on a what is bizhub vCare? bizhub vCareTM consists of vCare-enabled bizhub printer, bizhub MFP, bizhub PRO, or bizhub PRESS products, the central vCare diagnostic server, and the web application that gives your participating, authorized Konica Minolta business partner a comprehensive diagnostic view of their customers’ vCare-enabled products. vCare-enabled bizhub products communicate via brief email or http messages to the central vCare diagnostic server for routine status updates, consumable levels and meter reads, as well as urgent messages when service is required. This all happens transparently 24 hours-a-day, 7-days-a-week, and never gets in the way of using your bizhub product. Where can I get bizhub vCare? bizhub vCare is offered as a service by participating, authorized Konica Minolta business partners. bizhub vCare’s ability to pinpoint any impending or actual technical malfunction is a green technology, as it helps to reduce unnecessary service visits, such as call-backs, and the associated travel time by service technicians. green. Unparalleled Support. vCare Mobile enables an authorized KMBS Service provider to remotely: • Check PM parts counters and know what to bring to the customer • Check MFP & accessorstandards. • Check supply levels on any connected MFP • Review MFP service history with specific code information • Generate and email MFP-specific vCare reports to anyone Automated Meter Collection. In today’s hectic business environment, the last thing you want is an interruption every month to “get the meter reading” from your MFP – or a bill that’s wrong. Whether it’s by phone or fax, it’s still an interruption. The good news is that Konica Minolta’s bizhub vCare automatically reads the meters of your Konica Minolta bizhub products – accurate and on-time – month- after-month. Real Time Alert Notifications. When you purchase or lease an MFP, the last thing you want to see is an orange start button. bizhub vCare works behind the scenes and automatically notifies your KMBS Service provider whenever a malfunction is detected. Proactive Service. bizhub vCare Monitors Consumable parts such as Fusers, Developers and Drum Units so that your KMBS Servicing Location will know in advance when a Maintenance Item needs to be replaced. 2 3 1 TAKE CHARGE OF YOUR BUSINESS BY MANAGING YOUR PRINT SERVICES IN YOUR CURRENT WORKPLACE, DO YOU KNOW YOUR ACTUAL COST OF DOCUMENT PRINTING? 90% of companies don’t know what they are spending on print1 Printing is typically the 3rd highest office expense behind rent and payroll2 Running costs are estimated at 45% of total cost of ownership Management costs are estimated at 50% of total cost of ownership Most printers are not a controlled expense The past workplace was built on inefficient devices that drained users of their productivity and companies of their profits. But businesses today can no longer operate like that. And what’s more, they shouldn’t have to. The Workplace of the Future™ changes everything. It’s built on the simple premise of improving efficiency, productivity and collaboration—fostered by the tools and technology at hand. Konica Minolta’s Managed Print Services solution provides overall fleet management of your networked and local print devices. And because your business is not one-size-fits-all, we strategically combine consulting, hardware, software implementation and workflow management to give you a solution that’s unique to your business. Helping you control operating costs. Improve operations. And move your business forward. Reducing costs. Increasing your staff’s productivity. Freeing your IT resources. Empowering you. OUR FLEET MONITORING SERVICE INCLUDES: • Identifying how many devices you own and whether each is performing optimally • Tracking how much volume is being generated per device, by department and by user • Determining how much you’re spending per device and its cost-per-print (CPP) • Monitoring print jobs to allocate costs and identify new ways to improve output—including digitization and automating your print workflow Our advanced services provide you with these added benefits: • Auto toner delivery • Advance account management • Periodic account reviews focusing on improving workflow and further reducing costs 1 90% of companies don’t know what they are spending on print – GARTNER GROUP 2 Printing is typically the 3rd highest office expense behind rent and payroll – MANAGEDPRINTCONSULTING.COM MANAGED PRINT SERVICES THAT OPTIMIZE YOUR PRINTER FLEET METHODOLOGY We offer these services to achieve your desired outcomes: CONSULT We conduct a thorough assessment of your current print environment, requirements and needs, capture networked device output and identify usage patterns and print volumes. The data is used to design an optimized placement and document production environment. IMPLEMENT We control the program from end to end, with technical consulting and support for all devices and documentation for end-users and IT administrators. MANAGE Daily device monitoring, maintenance and service allow your staff to spend more time on more strategic initiatives, and regular management reports keep you apprised of progress and identify areas for improvement. Most major print manufacturers supported. PROACTIVE SERVICE AND SUPPORT Just one phone number to call for service and, if you install our automation tools, our remote service team can quickly detect and address any networked device alerts. All this reduces downtime and increases staff productivity. INCREASED PRODUCTIVITY With constant monitoring of your devices and user behavior, we can tell how users print to ensure that they have the most reliable equipment with the needed features. INCREASED SECURITY To safeguard your confidential assets, our advanced program options offer you the ability to print securely, locking a document until the authorized user releases it with an access card or a username and password. REDUCED OUTPUT COSTS An established print cost baseline helps you budget and manage your printing costs, and allows us to develop future cost-savings measures to keep your devices working at high efficient levels. REALIZED ENVIRONMENTAL GOALS Continual device monitoring helps you reach your environmental and sustainability goals by identifying and addressing such issues as under- and over- utilized units, and aged equipment that is too costly and wasteful to operate. THE BENEFITS OF MANAGING YOUR PRINT For complete information on Konica Minolta products and solutions, please visit: CountOnKonicaMinolta.com © 2017 KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC. All rights reserved. Reproduction in whole or in part without written permission is prohibited. KONICA MINOLTA, the KONICA MINOLTA logo, bizhub and Giving Shape to Ideas are registered trademarks or trademarks of KONICA MINOLTA, INC. All other product and brand names are trademarks or registered trademarks of their respective companies or organizations. All features and functions described here may not be available on some products. Design & specifications are subject to change without notice. We’re committed to giving you a comprehensive action plan consisting of solutions and services that contribute to your business’ long-term improvements. Konica Minolta Managed Print Services keep your staff and devices working at optimal productivity. PROGRAM OPTIONS Two fixed pricing options: PAY PER DEVICE CUSTOMER BENEFITS • One flat rate for each device • Same price regardless of print volume increase or employee/user growth • Break/fix help desk service regardless of age of printers • Single vendor for printer break/fix help desk service COST PER PAGE CUSTOMER BENEFITS • Versatile billing options based on volume of output • Visibility allows you to control costs and reduce output spend • Single vendor for printer break/fix help desk service PARTNERSHIP Konica Minolta can help give shape to your ideas and partner with you to achieve your corporate objectives. Contact us to realize opportunities in: INFORMATION MANAGEMENT Enterprise Content Management (ECM) Document Management Automated Workflow Solutions Business Process Automation Security and Compliance Mobility eDiscovery Services IT SERVICES Application Services Cloud Services IT Security Managed IT Services IT Consulting & Projects TECHNOLOGY Office Multifunction Business Solutions Commercial and Production Printers 3D Printers Wide Format Printers Laptops, Desktops and Computer Hardware Servers and Networking Equipment Managed Print Services (MPS) Managed Enterprise Services KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC. 100 Williams Drive, Ramsey, New Jersey 07446 CountOnKonicaMinolta.com Item #: MPSSMBBRO 4/2017-C CLEAN PLANET The Clean Planet Program is Konica Minolta’s cost-free consumables recycling program that adds zero waste to landfill and zero incineration. All of our consumables can be recycled and, no matter your volume, there’s a program to fit your needs. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #6 Tracking Number ADM 2018-79 Offsite Backup Authorization City Council – September 25, 2018 ADM 09/19/18 Moved forward to CC consent agenda. ADM 2018-79 Majority Approval See attached memo. Bart Olson Administration Name Department Summary Approval of a 3 year contract with Element Four for their Cloud Connect offsite backup service. Background The City currently backs up network and computer files onsite through a VEEAM service. This on-site backup provides the City with protection from lost or deleted files throughout the system. In the event of a natural disaster like a tornado, the on-site backup system would be destroyed – and so organizations will usually backup off-site too. For years, the City has either had both a tape based physical backup system and an off-site cloud based system. The City currently uses the vendor Mozy for off-site backups. In the event of a tornado destroying City Hall, the City would call Mozy to initiate a restore, and a physical storage device would be sent to the City to restore the network and computer files. As part of the City’s network refresh and participation at the GovIT Consortium, the City looked at its off-site backup service vendors. The City currently pays around $1,350 per month for Mozy’s off- site backup service. The City’s contract with Mozy has been authorized by staff in 6 month increments, with the current increment expiring at the end of October 2018 The City’s IT consultant, Interdev, gave quotes and information on two offsite backup services. One quote is from Element Four (the recommended option) and the second is from Single Hop. Single Hop and Element Four both provide cloud-based off-site backup at the same unit price $55 per TB of storage per month. We anticipate that we have around 20 TB of storage to back up, which means our estimated price per month is $1,100 for either service. However, Element Four contains a guaranteed cost for spinning up a virtual private server, expediting a restore and recovery situation, in addition to the normal cloud based backup option. Because the Element Four agreement has some additional price guarantees related to the virtual private server, City staff recommends the Element Four contract. In the tornado scenario above, Element Four would send out a physical storage device to restore the City’s network files or the City could pay to have access to its files through a virtualized private server. In theory, the City could immediately access its needed files, rather than wait for the mailed storage device. . ** may also want to note that a physical server would have to be purchased and available on premise or some temporary village premises in order to restore from the cloud backup storage device. ** Recommendation While the annual cost of this contract is within staff authority, we would prefer to have a long term contract with a vendor for this service, as the cost of uploading files to a cloud-based server can be quite time intensive. Element Four has guaranteed the $55 per TB per month price for a 36 month term, and so we recommend approval of a 36 month contract. Memorandum To: Administration Committee From: Bart Olson, City Administrator CC: Date: September 11, 2018 Subject: Offsite backup authorization Cloud Connect & DR Proposal Prepared for: United City of Yorkville Version 1 Date: August 14th, 2018 Proprietary and Confidential Table of Contents Executive Summary ................................................................................................ 2 Company Overview ................................................................................................. 2 Hosting Summary .................................................................................................... 3 Cloud Connect Details ............................................................................................ 4 Option A: Veeam Cloud Connect – Monthly Pricing ............................................ 4 Assumptions ............................................................................................................ 4 Virtual Private Server (VPS) Details ...................................................................... 5 VPS Monthly Resource Cost .................................................................................. 5 Disaster Recovery as a Service Details ................................................................ 6 Option B: Disaster Recovery as a Service – Monthly Pricing ...................................................................................................................... 6 Assumptions ............................................................................................................ 6 Sign-off ..................................................................................................................... 7 2 Cloud Connect & DR Proposal 8-14-2018 Executive Summary The purpose of this proposal is to provide pricing for Veeam Cloud Connect and Disaster Recovery as a Service. After having discussions with Rob Potthoff, there is a need for an off-site backup repository additionally, in the event of a disaster the United City of Yorkville Illinois would like to be able to restore their servers in the Element Four cloud. Company Overview Element Four is a managed IT service company that provides organizations with strategic and focused technology solutions. Our team is extremely knowledgeable, and at its best when we are architecting custom solutions. Chris Vinton started Element Four in 2006 and was founded initially to provide hosting, cloud and colocation services for the companies located in the Midwest. Mr. Vinton knew to grow our company exponentially we would need to focus on only a few specific areas of technology and become subject matter experts. Today, Element Four specializes in four core services: Backup as a Service, Cloud Infrastructure and Colocation, Enterprise Consulting and Managed Services. Element Four is committed to our partners. We ensure the success of our clients and the solutions we recommend, so we vet our partners very carefully. We are proud partners of Switch, a Tier V, 100% uptime rated, data center with locations in Grand Rapids, Las Vegas, Reno, Atlanta, Thailand and Italy. Element Four partners with Veeam, the global leader in intelligent data management and continuity. Fortinet is the leader in enterprise firewalls and network security solutions. Cisco is a multinational technology leader that focuses on networking and hyper converged technology solutions. 3 Cloud Connect & DR Proposal 8-14-2018 Hosting Summary Element Four is a proud partner of Switch in Grand Rapids, MI. Switch is the premier tier V Elite data center provider in the world. Switch has data center locations in Grand Rapids, Las Vegas, Reno, Milan Italy and Thailand. The Pyramid Campus in Michigan serves as the east coast hub for Switch’s cloud and data center services. This campus extends the largest and most advanced technology collaboration ecosystem across the continental United States. Your cloud infrastructure will reside on a VMware node powered by Cisco UCS server blades which allow for exceptional management, performance and scalability. The network backbone is built on redundant 10G Cisco Nexus switching. Primary storage will be setup to accommodate high availability to meet performance requirements. • Largest, most-advanced data center in the Eastern United States • 0% sales and use tax • 100% renewable energy • 100% infrastructure uptime guarantee • 0 Seconds of down-time in 18 years (between all Switch data center locations) 4 Cloud Connect & DR Proposal 8-14-2018 Cloud Connect Details Cloud Connect is a way to get your on-site Veeam backups located in Element Four’s Secure Cloud at Switch. According to the discussions between Element Four and the United City of Yorkville Illinois, there is a need to store approximately 20TB off-site. Here are some of the following features that come with Veeam Cloud Connect: • Backups are hosted in the Element Four Cloud located at Switch Grand Rapids, a Tier V Platinum rated Data Center • End-to-End Encryption • WAN Acceleration • Virtual and Physical server compatibility • Ransomware Protection o Element Four will protect against deleted backup copy jobs for 7 days at no additional cost • Complete visibility and control • Simple pricing model based on total protected data in TB Option A: Veeam Cloud Connect – Monthly Pricing Product Quantity Unit Price Extended Price 1TB Veeam Replication to Switch’s Tier V facility – 36-month term 20 $55.00 $1,100.00 Monthly Total: $1,100.00 Assumptions • Pricing is based off a 36-month agreement for Cloud Connect • Assumes 20TB of source data 5 Cloud Connect & DR Proposal 8-14-2018 Virtual Private Server (VPS) Details In the event of a disaster, the United City of Yorkville Illinois would like the ability to spin their servers up in the secured cloud at Element Four. While Element Four recommends the strategic use of Veeam Replications for a DR solution (Option B), Element Four can spin up servers in the event of a disaster by using cloud connect, however it takes more time t han the use of replicas would. In the event that United City of Yorkville Illinois would like to engage Element Four to assist with spinning up their servers in the cloud with cloud connect backups, there would be two additional charges. The first charge would be engineering time billed at our nominal billing rate and the second would be the resource charges to use the cloud. As discussed, below would be a simple rate sheet of compute resource costs. VPS Monthly Resource Cost Product Quantity Unit Price Extended Price Committed Memory per 1GB - $7.68 $7.68 Gold Tier Storage Per 1GB - $0.22 $0.22 CPU per 1GHz of compute - $0.60 $0.60 Monthly Total: TBD 6 Cloud Connect & DR Proposal 8-14-2018 Disaster Recovery as a Service Details The purpose of this proposal is to provide pricing for a Disaster Recovery as a Service solution through the strategic use of Veeam backups and replication while utilizing Switch’s Data Center. The scope of the project will be to use Veeam as a replication tool to build the new offsite DR environment. This will be a managed solution with regards to replication and restoration. The following is included with the DRaaS plan: • Element Four managed failover and failback procedures o Our team will assist with the failover and failback upon request at no additional cost. • Dedicated resources for servers in the DR pool. • Ability to provide automatic failover and failback for individual servers, no need to failover a full site for a single server incident • Simple monthly fee structure based on total protected data. • No hidden costs for transfer or other resources. • Pricing includes 3 days of server failover per calendar month, additional fees will apply thereafter. ($10 per hour per site, not VM) Option B: Disaster Recovery as a Service – Monthly Pricing Product Quantity Unit Price Extended Price 1TB Veeam Replication to Switch’s Tier V facility – 36-month term 20 $125.00 $2,500.00 Monthly Total: $2,500.00 Assumptions • Pricing is based off a 36-month agreement for DRaaS • Assumes 20TB of source data 7 Cloud Connect & DR Proposal 8-14-2018 Sign-off Prior to any work being started three items will need to be signed at a minimum. The signature page as defined on this document, the Element Four Work Authorization form as well as the contract agreement. For any questions, please see your Account Executive. FOR CUSTOMER: Company Name: Print Name: Signature: Title: Date: Address: Billing Contact Name: Billing Contact Email: Billing Phone: Invoice Email Address: FOR Element Four Company Name: Element Four Print Name: Andrew Roe Signature: Title: Chief Operating Officer Date: August 14th, 2018 Address: 3230 Broadmoor Ave SE, Suite C Kentwood, MI 49512 Effective Date: 12.01.2018 Option(s) Selected:  Option A: Cloud Connect – 36 Month Agreement  Option B: Disaster Recovery as a Service – 36 Month Agreement Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: 17 Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes #1 Tracking Number Minutes of the Regular City Council – August 28, 2018 City Council – September 25, 2018 Majority Approval Approval of Minutes Beth Warren City Clerk Name Department MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, AUGUST 28, 2018 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward II Milschewski Present Plocher Present Ward III Frieders Present Funkhouser Present Ward IV Tarulis Present Hernandez Present Also present: City Clerk Warren, City Attorney Orr, City Administrator Olson, Police Chief Hart, Deputy Chief of Police Hilt, Deputy Chief of Police Klingel, Public Works Director Dhuse, Finance Director Fredrickson, EEI Engineer, Community Development Director Barksdale-Noble, Building Code Official Ratos, Director of Parks and Recreation Evans, Assistant City Administrator Willrett QUORUM A quorum was established. AMENDMENTS TO THE AGENDA Mayor Golinski requested that Item #4 on the consent agenda, Amendment to IT/Interdev Contract (ADM 2018-71) be to tabled to the next City Council meeting. Amendment approved unanimously by a viva voce vote. Alderman Frieders announced all the information needed regarding the 2018 Hometown Days in Yorkville, IL. PRESENTATIONS Mayor Golinski stated there are a couple presentations and an employee presentation. Employee Appreciation of Service Police Chief Hart wanted to recognize police officer Amber Rasmusson. He gave the background on her work history, and thanked her for her five years of service and dedication. Mayor Golinski presented her with a certificate of recognition from the Mayor and United City of Yorkville. Swearing-in of Deputy Chief – Raymond Mikolasek Mayor Golinski stated now there is the swearing in of Yorkville's new Deputy Chief. He called Raymond Mikolasek to the front along with Bob Johnson. Mayor Golinski swore Raymond Mikolasek in as a Deputy Chief of Police in the United City of Yorkville. Swearing-in of Sergeant – Patrick McMahon Mayor Golinski called Patrick McMahon up to the front and swore him in as a new Sergeant of the United City of Yorkville. Involuntary Annexation City Administrator Olson provided information for residents to be able to provide feedback on the purposed presentation. He gave a power point presentation on the involuntary annexation. Mayor Golinski opened up discussion to the residents. Mike, McHugh Road,, is not in favor of involuntary annexation. He does not see how it benefits the residents of his designated parcel. Resident, Fox Glen Circle, questioned how the City plans to cover the cost of water and sewer mains to the Fox Glen Subdivision. He mentioned inherent problems with the drainage of the Fox Glen area and the difficulty of adding an adequate sewer system. This resident also maintains that the City has provided zero services for this area and he against involuntary annexation. DRAFT The Minutes of the Regular Meeting of the City Council – August 28, 2018 – Page 2 of 6 Marvin Law, Wacker Drive, is against the involuntary annexation of his property. He feels his property has little or no impact on City services. He is concerned about an increase in his property taxes. Mr. Law sees absolutely no benefit to this involuntary annexation and asks the Council to consider the people over tax revenue. Jim Davis, Wacker Drive, addressed Police Chief Hart and discussed the protocol for police calls to unincorporated areas of the City. Police Chief Hart agreed that the City would respond in an emergency situation but would hand over any case to the Sheriff's Department when they arrive. City Administrator Olson wanted to make a point of clarification that anytime the City police are called to an emergency situation and then turned over to the Sheriff's Department there would not be a City police report and therefore no record of the call. Mayor Golinski asked Police Chief Hart what is the practicality of sending a Sheriff's officer to the unincorporated part of the City as opposed to having the City respond to a call. Police Chief Hart stated if the incident is minor in nature the City just handles it. Anything else the City would secure the scene and allows the Sheriff's Department to intercede. Resident, Marie Avenue, questioned what impact the City will have on his assessed value of his property. City Administrator Olson told him that the county assessor determines each properties value and does depend on whether it is within the City limits or not. The resident presented the scenario of a non functioning septic system and whether he would be able to get a permit to replace the septic or if he would be required to connect to the City's sewer. The resident stated that there is no sewer line near his home and asked who would be responsible for hookup. City Administrator Olson stated the resident is only required to connect to a sewer line 250 feet or closer and therefore theoretically replacing the septic system would be allowed. The resident questioned whether or not the City has plans to upgrade the roadways to the City's standards. City Administrator Olson stated there were no plans to upgrade the roadways at this time. The resident commented that on snowy days the county will have his road plowed long before the City gets to the side streets within the City limits. He asked that the City leave things as they are, and stop with the involuntary annexation. Nick Swanson, McHugh Road, spoke against the involuntary annexation. Richard, Wacker Drive, questioned how this would impact the future sell of his home. He also wondered if a potential buyer would be subject to additional expenses to comply with City ordinances. City Administrator Olson stated any capital improvements would come out of City funds. Jen, Walnut Drive, is concerned that the involuntary annexation will cause her taxes to increase and may result in her leaving the City. She suspects more residence will follow. Todd Milliron, Yorkville, does not believe that the benefits for being a part of the City will justify the increase in tax burden the residence will incur. Ed Stick, McHugh Road, is adamantly opposed to the involuntary annexation. He would rather see the issue put up as a referendum to the residence. Annie Henderson, McHugh Road, sees absolutely no benefit personally for being annexed into the City. She believes the City should look elsewhere for the additional $40,000 in tax revenue this involuntary annexation would create. Bill Gillmore, Chestnut Circle, spoke against the involuntary annexation and believes the City has a spending problem, not a tax revenue problem. Mike, Wacker Subdivision, spoke against the involuntary annexation, and feels the additional taxes will put a heavy burden on retirees, such as himself. Pam Robinson, Fox Glen Subdivision, is concerned about the impact that the City ordinance will have on her property. She feels that the increase from taxes will provide absolutely no benefit to her. ECONOMIC DEVELOPMENT COMMITTEE REPORT Involuntary Annexation – First Reading (EDC 2018-48) Mayor Golinski opened the discussion up to the City Council. Alderman Frieders pointed out that the reason The Minutes of the Regular Meeting of the City Council – August 28, 2018 – Page 3 of 6 for this involuntary annexation was not to raise tax revenue but to address a serious future water shortage for the community. The City has hired consultants to help address this problem and one of their recommendations was to fill in the holes within the community that will benefit from a future water program. Resident commented on Alderman Frieders discussion, and there was further discussion between them. Randall Kramer, Martin, is a retired pharmacist. He and Alderman Frieders discussed the impact of pharmaceutical drugs on the drinking water and the impact upon future water supplies for the City. Another resident spoke on the involuntary annexation. He raised the issue of the annexation and de- annexation for a portion of the forest preserve and the lack of notification. City Administrator Olson stated that he would go back and check for the notification distance and continuity of the forest preserve parcel. The resident questioned whether or not the Fox Glen Subdivision was surrounded by the City because of the railroad tracks behind the subdivision. City Administrator Olson believes that the railway does not impact the City boundaries. The resident and Alderman Frieders continued to discuss future drinking water for the City. The resident stated that the cost of adding a water main and sewer line to the Fox Glen Subdivision would be too costly for the City. Another resident addressed Alderman Frieders concerning his well and septic system on his property. Another resident asked Alderman Frieders if there would be federal funds to assist with the $70 million water treatment plant. Alderman Frieders said that it is doubtful. A different resident continued the conversation with Alderman Frieders concerning the comprehensive water plan and its boundaries. A resident questioned what would be the hookup fees for the water and sewer to the annexed properties. City Administrator Olson answered his question. Alderman Plocher disagrees with the involuntary annexation of these residents. If the City moves forward with this he would ask the City to wave all hookup fees for these residents. Alderman Colosimo feels it might be appropriate to look at each area subject to annexation as to their impact on City services and remove the areas with little or no impact. He stressed that this is a informational discussion and that no decision should be presumed or the integrity of the Council be questioned. Alderman Koch stated that the City could be exposed to additional costs by moving forward with this involuntary annexation. Alderman Funkhouser spoke on the issues of the involuntary annexation, and thanked residents for coming out for their input. Alderman Milschewski spoke out against the involuntary annexation. Alderman Plocher asked if there were any areas of involuntary annexation that could be taken off the table now. Alderman Tarulis would like more time, but does not support the involuntary annexation as a whole. City Administrator Olson stated that if the list of areas for involuntary annexation was shortened it would save City staff many man hours. Mayor Golinski asked if any of the Council members were in favor of keeping Fox Glen on the involuntary annexation list. The Council agreed to remove Fox Glen. Alderman Funkhouser asked for a more detailed analysis of costs associated for adding water and sewer mains to the affected areas. A resident spoke up from the Council chambers and commented on the cost of doing work on the roads to add sewers to the unincorporated areas. City Administrator Olson recapped that he will have Fox Glen taken off the list, get an estimate for gas and electric taxes, will look into to see if Fox Glen received notification on the annexation and de- annexation of a part of the Hoover Forest Preserve, get cost estimates for drilling a new or existing well, cost estimate for the 250 foot utility extension, and get an approximate linear foot cost for a water main. A resident questioned Alderman Frieders if some of the cost due to the involuntary annexation could be differed over time. Alderman Frieders stated that the benefit of a small community is that it can be creative and flexible with implementation. Tom Gilmore spoke again and asked if the involuntary annexation discussion is still in advisory or is it set in stone. AMENDMENTS TO THE AGENDA Alderman Milschewski made a motion to move the Mayor's report, appointments to Library Board (2018- 40) before public hearing; seconded by Alderman Koch. Mayor Golinski asked Darren Crawford, Library Board President, if he would like to speak. The Minutes of the Regular Meeting of the City Council – August 28, 2018 – Page 4 of 6 Darren Crawford spoke to the benefits that the library provides for the community. He spoke to support the reappointments of three members to the board by the Mayor. MAYOR’S REPORT Appointments to Library Board (CC 2018-40) Mayor Golinski entertained a motion to approve the Mayor's appointment of Ryan Forristal to the Library Board to a partial term ending May 2019 and to approve the Mayor's re-appointments of Carol LaChance, Wamecca Rodriquez, and Jason Hedman to the Library Board to terms ending May 2021. So moved by Alderman Colosimo; seconded by Alderman Milschewski. Mayor Golinski stated that he, City Administrator Olson, and Mr. Crawford sat down together to discuss a positive working relationship in the future. Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye, Milschewski-aye, Hernandez -aye, Koch-aye, Plocher -aye, Frieders-aye, Tarulis-aye, Colosimo-aye PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Monthly Treasurer’s Report for July 2018 (ADM 2018-65) 2. Remote Water Meter Financing Program – approve the Sensus remote water meter financing program (ADM 2018-69) 3. Microsoft Renewal – authorize the purchase of Microsoft Windows Office 365 licensing in an amount not to exceed $27,440.00 (ADM 2018-70) 4. Fiscal Year 2018 and Fiscal Year 2019 – Land Cash Fund Budget Amendments (ADM 2018-72) a. Ordinance 2018-46 Authorizing the Ninth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2017 and Ending on April 30, 2018 – authorize the Mayor and City Clerk to execute b. Ordinance 2018-47 Authorizing the Sixth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2018 and Ending on April 30, 2019 – authorize the Mayor and City Clerk to execute 5. Water Department Reports for April, May, and June 2018 (PW 2018-73) 6. Request to Purchase Two Public Works Trucks and to Dispose of a 2004 Truck (PW 2018-74) a. Ordinance 2018-48 Authorizing the Seventh Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2018 and Ending on April 30, 2019 - authorize the Mayor and City Clerk to execute b. Purchase of Two Public Works Trucks, Cap, and Snowplow - authorize the purchase of two public works trucks, cap, and snowplow in an amount not to exceed $64,000.00 c. Disposal of 2004 Ford F150 Truck - authorize staff to dispose of a 2004 Ford F150 truck via auction 7. Caledonia Subdivision – Release of Maintenance Guarantee – authorize the release of the maintenance guarantee (Letter of Credit No. 2912 in the amount of $60,000.00)( PW 2018-75) 8. Casey’s Yorkville – Acceptance – accept the public improvements of water main, sanitary sewer, and sidewalk as described in the Bill of Sale for ownership and maintenance by the City, authorize the release of the existing security upon receipt of a maintenance guarantee in the amount of $7,603.80, subject to verification that the developer has no outstanding debt owed to the City for this project and subject to receipt of a signed Bill of Sale (PW 2018-76) 9. Fox Highlands – Raintree Village Water Main Interconnect – Water Easement Agreement with ComEd – authorize the Mayor to execute (PW 2018-77) 10. Well No. 3 – Re-Piping of Existing Water Main and Demolition of Well # 3 Building – Award of Contract - accept bid and award to Performance Construction and Engineering, Inc. in an amount not to exceed $118,800.00 (PW 2018-78) 11. Ordinance 2018-49 Amending the Code of Ordinances Regulating On-Street Parking (Spring Street) – authorize the Mayor and City Clerk to execute (PW 2018-79) 12. ADA Transition Plan – adopt technical guidelines to comply with ADA standards and adopt final version of plan (PW 2018-56) 13. Raintree Village – Units 4, 5, and 6 Basin Maintenance – Award of Contract – accept bid and award to Pizzo & Associates, LTD in an amount not to exceed $15,300.00 (PW 2018-64) Mayor Golinski entertained a motion to approve the consent agenda as amended. So moved by Alderman Frieders; seconded by Alderman Milschewski. The Minutes of the Regular Meeting of the City Council – August 28, 2018 – Page 5 of 6 Motion approved by a roll call vote. Ayes-8 Nays-0 Colosimo-aye, Milschewski-aye, Tarulis-aye, Frieders-aye, Funkhouser-aye, Koch-aye, Hernandez -aye, Plocher -aye MINUTES FOR APPROVAL 1. Minutes of the Regular City Council – July 24, 2018 2. Minutes of the Regular City Council – August 14, 2018 Mayor Golinski entertained a motion to approve the minutes of the regular City Council meetings of July 24, 2018 and August 14, 2018, as presented. So moved by Alderman Frieders; seconded by Alderman Hernandez. Minutes approved unanimously by a viva voce vote BILLS FOR PAYMENT Mayor Golinski stated that the bills were $1,393,824.38. REPORTS PUBLIC WORKS COMMITTEE REPORT Ground Effects Sidewalk (PW 2018-70) Alderman Frieders made a motion to authorize staff to construct an 8' shared use path on the north side of Greenbriar Road with a preliminary engineering cost estimate of $24,200.00; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-8 Nays-0 Colosimo-aye, Funkhouser-aye, Milschewski-aye, Hernandez -aye, Koch-aye, Plocher -aye, Frieders-aye, Tarulis-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. PLAN COMMISSION No report. ZONING BOARD OF APPEALS No report. CITY COUNCIL REPORT No report. CITY CLERK’S REPORT No report. COMMUNITY & LIAISON REPORT National Suicide Prevention Campaign Alderman Frieders gave an update on the National Suicide Prevention Campaign. He said the program has now been adopted in 159 cities, 8 counties, and 16 states. STAFF REPORT No report. ADDITIONAL BUSINESS None. EXECUTIVE SESSION Mayor Golinski entertained a motion to go into Executive Session for the purpose of 1. Litigation 2. Personnel The Minutes of the Regular Meeting of the City Council – August 28, 2018 – Page 6 of 6 Motion approved by a roll call vote. Ayes-8 Nays-0 Tarulis-aye, Milschewski -aye, Colosimo-aye, Plocher-aye, Hernandez -aye, Koch-aye, Funkhouser-aye, Frieders-aye The City Council entered Executive Session at 9:17 p.m. The City Council returned to regular session at 9:51 p.m. CITIZEN COMMENTS None. ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 9:51 p.m. Minutes submitted by: Beth Warren, City Clerk, City of Yorkville, Illinois Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: 17 Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes #2 Tracking Number Minutes of the Regular City Council – September 11, 2018 City Council – September 25, 2018 Majority Approval Approval of Minutes Beth Warren City Clerk Name Department MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, SEPTEMBER 11, 2018 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward II Milschewski Present Plocher Present Ward III Frieders Present Funkhouser Present Ward IV Tarulis Present Also present: City Clerk Warren, City Attorney Orr, City Administrator Olson, Chief of Police Hart, Deputy Chief of Police Klingel, Assistant City Administrator Willrett QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS None. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Amendment to IT/Interdev Contract (ADM 2018-71) a. Resolution 2018-23 Approving an Intergovernmental Agreement as Revised for the Sharing of Information Technology Services between the Village of Oswego and the United City of Yorkville - authorize the Mayor and City Clerk to execute b. Resolution 2018-24 Approving a Second Amendment to the Professional Services Agreement for Information Technology Services by and between Interdev, LLC and the United City of Yorkville – authorize the Mayor and City Clerk to execute Mayor Golinski entertained a motion to approve the consent agenda as presented. So moved by Alderman Milschewski; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-7 Nays-0 Colosimo-aye, Milschewski-aye, Tarulis-aye, Frieders-aye, Funkhouser-aye, Koch-aye, Plocher -aye MINUTES FOR APPROVAL None. BILLS FOR PAYMENT Mayor Golinski stated that the bills were $947,719.96. REPORTS MAYOR’S REPORT Proclamation for Constitution Week (CC 2018-41) Mayor Golinski read the proclamation for Constitution Week. PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT DRAFT The Minutes of the Regular Meeting of the City Council – September 11, 2018 – Page 2 of 2 No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. PLAN COMMISSION No report. ZONING BOARD OF APPEALS No report. CITY COUNCIL REPORT No report. CITY CLERK’S REPORT Election Information (CC 2018-42) City Clerk Warren announced that the election information had been provided for the 2019 upcoming elections. She stated that if anyone is interested in running for Mayor or Alderman the information can be found on the City's website. The final filing day will be December 17, 2018 and the City office will be open from 8:00 a.m. to 5:00 p.m. COMMUNITY & LIAISON REPORT National Suicide Prevention Campaign Alderman Frieders gave an update on the National Suicide Prevention Campaign. He said the program has now been adopted in 200 cities, 15 counties, and 27 states. STAFF REPORT No report. ADDITIONAL BUSINESS None. EXECUTIVE SESSION Mayor Golinski entertained a motion to go into Executive Session for the purpose of 1. For litigation. So moved by Alderman Frieders; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-7 Nays-0 Tarulis-aye, Milschewski-aye, Colosimo-aye, Plocher -aye, Koch-aye, Funkhouser-aye, Frieders-present The City Council entered Executive Session at 7:07 p.m. The City Council returned to regular session at 7:12 p.m. CITIZEN COMMENTS None. ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 7:12 p.m. Minutes submitted by: Beth Warren, City Clerk, City of Yorkville, Illinois Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Bills for Payment Tracking Number Bills for Payment (Informational): $1,427,149.09 City Council – September 25, 2018 None – Informational Amy Simmons Finance Name Department 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/14/18UNITED CITY OF YORKVILLETIME: 09:01:24CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 09/14/18CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528293 GENEVA GENEVA CONSTRUCTION5781708/31/18 01 ENGINEER'S PAYMENT ESTIMATE23-230-60-00-6009 43,064.7202 #4 AND FINAL - WRIGLEY WAY AND ** COMMENT **03 IL RT47** COMMENT **INVOICE TOTAL:43,064.72 *CHECK TOTAL:43,064.72 528294 ILTREASU STATE OF ILLINOIS TREASURER12214809/01/18 01 KENNEDY ROAD23-230-60-00-60945,721.40INVOICE TOTAL:5,721.40 *CHECK TOTAL:5,721.40TOTAL AMOUNT PAID:48,786.12Page 1 of 50 DATE: 09/18/18 UNITED CITY OF YORKVILLE TIME: 07:59:48 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900064 FNBO FIRST NATIONAL BANK OMAHA 09/25/18 092518-A.HERNANDEZ 08/31/18 01 RURAL KING-CABLE TIES 79-790-56-00-5620 51.96 INVOICE TOTAL: 51.96 * 092518-A.SIMMONS 08/31/18 01 COMCAST-07/01-07/31 INTERNET, 82-820-54-00-5440 378.98 02 PHONE & CABLE ** COMMENT ** 03 COMCAST-07/12-08/11 CABLE 01-110-54-00-5480 21.04 04 ADS-AUG-OCT MONITORING @ 102 E 23-216-54-00-5446 135.00 05 VAN EMMON ** COMMENT ** 06 COMCAST-07/15-08/14 INTERNET 01-110-54-00-5440 5.90 07 COMCAST-07/15-08/14 INTERNET 01-220-54-00-5440 5.90 08 COMCAST-07/15-08/14 INTERNET 01-120-54-00-5440 3.93 09 COMCAST-07/15-08/14 INTERNET 79-790-54-00-5440 5.41 10 COMCAST-07/15-08/14 INTERNET 01-210-54-00-5440 25.56 11 COMCAST-07/15-08/14 INTERNET 79-795-54-00-5440 5.41 12 COMCAST-07/15-08/14 INTERNET 52-520-54-00-5440 2.95 13 COMCAST-07/15-08/14 INTERNET 01-410-54-00-5440 4.92 14 COMCAST-07/15-08/14 INTERNET 51-510-54-00-5440 4.92 15 COMCAST-07/15-08/14 PHONE & 79-795-54-00-5440 19.33 16 CABLE ** COMMENT ** 17 TRIBUNE-PUBLIC HEARING FOR 01-220-54-00-5462 127.73 18 TEXT AMENDMENT FOR ** COMMENT ** 19 TELECOMMUNICATIONS TOWER & ** COMMENT ** 20 ANTENNA REGULATIONS ** COMMENT ** 21 TRIBUNE-WELL 3 AD FOR BID 51-510-60-00-6022 219.32 22 TRIBUNE-CONSTRUCTION OF 01-000-24-00-2440 194.34 23 RAINTREE VILLAGE BASIN ** COMMENT ** 24 MAINTENANCE AD FOR BID ** COMMENT ** 25 TRIBUNE-RFP FOR COPIERS 01-120-54-00-5462 90.71 26 KONICA-04/05-07/04 COPY CHARGE 82-820-54-00-5462 903.51 27 KONICA-06/19-07/18 COPY CHARGE 82-820-54-00-5462 11.05 28 KONICA-07/10-08/09 COPY CHARGE 01-110-54-00-5430 196.63 29 KONICA-07/10-08/09 COPY CHARGE 01-120-54-00-5430 65.54 30 KONICA-07/10-08/09 COPY CHARGE 01-220-54-00-5430 106.49 31 KONICA-07/10-08/09 COPY CHARGE 01-210-54-00-5430 242.38 32 KONICA-07/10-08/09 COPY CHARGE 01-410-54-00-5462 1.77 33 KONICA-07/10-08/09 COPY CHARGE 51-510-54-00-5430 1.77 34 KONICA-07/10-08/09 COPY CHARGE 52-520-54-00-5430 1.76 35 KONICA-07/10-08/09 COPY CHARGE 79-790-54-00-5462 63.80 36 KONICA-07/10-08/09 COPY CHARGE 79-795-54-00-5462 63.81 37 COMCAST-08/01-08/31 INTERNET, 82-820-54-00-5440 379.25 38 PHONE & CABLE ** COMMENT ** 39 VERIZON-JUL 2018 IN CAR UNITS 01-210-54-00-5440 640.28 40 VERIZON-JUL 2018 MOBILE PHONES 01-220-54-00-5440 239.15 41 VERIZON-JUL 2018 MOBILE PHONES 01-210-54-00-5440 428.18 42 VERIZON-JUL 2018 MOBILE PHONES 79-795-54-00-5440 72.98Page 2 of 50 DATE: 09/18/18 UNITED CITY OF YORKVILLE TIME: 07:59:48 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900064 FNBO FIRST NATIONAL BANK OMAHA 09/25/18 092518-A.SIMMONS 08/31/18 43 VERIZON-JUL 2018 MOBILE PHONES 51-510-54-00-5440 280.19 44 VERIZON-JUL 2018 MOBILE PHONES 01-410-54-00-5440 45.28 45 VERIZON-JUL 2018 MOBILE PHONES 52-520-54-00-5440 38.01 INVOICE TOTAL: 5,033.18 * 092518-B.BEHRENS 08/30/18 01 HOME DEPO-STAKE FLAGS,FASTNERS 51-510-56-00-5665 75.59 INVOICE TOTAL: 75.59 * 092518-B.OLSEM 08/31/18 01 3 KENDALL COUNTY RECORD 01-110-54-00-5460 84.00 02 SUBSCRIPTION RENEWALS ** COMMENT ** 03 OFFICE DEPO-COPY PAPER, 01-110-56-00-5610 232.30 04 REGISTER TAPE, POST-IT NOTES ** COMMENT ** 05 OFFICE DEPO-PACKING TAPE 01-110-56-00-5610 23.59 06 OFFICE DEPO-STAPLES, 01-110-56-00-5610 72.26 07 CALCULATOR ** COMMENT ** 08 OFFICE MAX-COFFEE DECANTERS 01-110-56-00-5610 25.36 09 OFFICE SUPPLY-HR EMPLOYEE 01-110-56-00-5610 30.35 10 FOLDERS ** COMMENT ** 11 OFFICE DEPO-BINDING COVERS, 01-110-56-00-5610 58.78 12 PHONE SHOULDER REST, POST-IT ** COMMENT ** 13 NOTES ** COMMENT ** INVOICE TOTAL: 526.64 * 092518-B.OLSON 08/31/18 01 IML CONFERENCE REGISTRATION 01-110-54-00-5412 2,170.00 02 FOR 7 PEOPLE - OLSON, GOLINSKI ** COMMENT ** 03 KOCH, FUNKHOUSER, COLOSIMO, ** COMMENT ** 04 FRIEDERS & PICKERING ** COMMENT ** INVOICE TOTAL: 2,170.00 * 092518-D.DEBORD 08/31/18 01 YORKVILLE ACE-BATTERY 82-820-56-00-5620 71.97 INVOICE TOTAL: 71.97 * 092518-D.SMITH 08/31/18 01 R&P CARRIAGES-TRAILER HITCH 79-790-56-00-5640 35.00 INVOICE TOTAL: 35.00 * 092518-E.DHUSE 08/31/18 01 NAPA#203239-CAP, HOSE CLAMP 52-520-56-00-5613 6.12 02 NAPA#203594-HOSE CLAMP 52-520-56-00-5628 15.98 03 NAPA#203855-BULBS 01-210-54-00-5495 7.32 04 NAPA#204778-OIL FILTER 79-790-56-00-5640 4.98 05 NAPA#204783-FLASHER 51-510-56-00-5628 16.70 06 NAPA#204772-FILTERS 79-790-56-00-5640 42.01 07 NAPA204953-MOTOR TUNE UP FLUID 01-210-54-00-5495 6.99 08 NORTHERN SAFETY-RESPIRATORS 01-410-56-00-5620 126.36 09 NORTHERN SAFETY-RESPIRATORS 51-510-56-00-5620 126.36 10 NORTHERN SAFETY-RESPIRATORS 52-520-56-00-5620 126.35Page 3 of 50 DATE: 09/18/18 UNITED CITY OF YORKVILLE TIME: 07:59:48 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900064 FNBO FIRST NATIONAL BANK OMAHA 09/25/18 092518-E.DHUSE 08/31/18 11 ARAMARK#001591472957-MATS 01-410-54-00-5485 36.09 12 ARAMARK#1591521320-MATS 01-410-54-00-5485 36.09 13 ARAMARK#1591513217-MATS 52-520-54-00-5485 36.09 14 ARAMARK#1591505261-MATS 51-510-54-00-5485 36.09 15 PWX CONFERENCE PARKING & 51-510-54-00-5415 842.80 16 LODGING ** COMMENT ** INVOICE TOTAL: 1,466.33 * 092518-E.TOPPER 08/31/18 01 AMAZON-ENVELOPES, NAPKINS, 82-820-56-00-5610 468.99 02 RECEIPT TAPE, TONER CARTRIDGES ** COMMENT ** 03 AMAZON PRIME MONTHLY FEE 82-820-54-00-5460 12.99 04 AMAZON-TONER CARTRIDGES 82-820-56-00-5610 249.87 05 AMAZON-BAR CODE SCANNER 84-840-56-00-5635 176.30 06 AMAZON-NAPKINS 82-820-56-00-5610 51.08 07 AMAZON-TEMPROARY TATTOOS, 82-820-56-00-5671 179.49 08 BUBBLES, ICE CREAM SOCIAL ** COMMENT ** 09 SUPPLIES ** COMMENT ** INVOICE TOTAL: 1,138.72 * 092518-E.WILLRETT 08/31/18 01 FACEBOOK ADVERTISING 79-795-56-00-5602 2.20 02 AMAZON-DELL OPTICAL DRIVE 01-120-56-00-5610 31.86 03 NPELRA LABOR RELATIONS ACADEMY 01-110-54-00-5412 299.00 04 CERTIFICATION PROGRAM-WILLRETT ** COMMENT ** 05 NPELRA 2018 ANNUAL CONFERENCE 01-110-54-00-5412 375.00 06 REGISTRATION-WILLRETT ** COMMENT ** 07 NPELRA CONFERENCE LODGING 01-110-54-00-5415 180.06 08 DEPOSIT ** COMMENT ** 09 APA MEMBERSHIP RENEWAL 01-110-54-00-5460 469.00 10 IN MOTION HOSTING - 3 YEAR 01-640-54-00-5450 271.26 11 POWER PLAN ** COMMENT ** INVOICE TOTAL: 1,628.38 * 092518-J.COLLINS 08/31/18 01 UNION HILL-CROSS, BOLT, NYLON 01-410-56-00-5640 119.95 02 NUT, HITCH PIN ** COMMENT ** INVOICE TOTAL: 119.95 * 092518-J.DYON 08/31/18 01 SAMS - NAPKINS, SPOONS, CUPS, 01-110-56-00-5610 83.61 02 PAPER TOWELS ** COMMENT ** 03 TARGET-SOAP, ADVIL, TUMS, ZIP 01-110-56-00-5610 29.93 04 LOCK BAGS ** COMMENT ** 05 EVERY DROP-WATER FILTER 01-110-56-00-5610 42.49 06 OFFICE DEPO-TONER CARTRIDGE 01-120-56-00-5610 33.92 07 OFFICE DEPO-TONER CARTRIDGE 51-510-56-00-5620 43.44 08 OFFICE DEPO-TONER CARTRIDGE 52-520-56-00-5610 21.92 INVOICE TOTAL: 255.31 *Page 4 of 50 DATE: 09/18/18 UNITED CITY OF YORKVILLE TIME: 07:59:48 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900064 FNBO FIRST NATIONAL BANK OMAHA 09/25/18 092518-J.ENGBERG 08/31/18 01 ADOBE-CREATIVE CLOUD MONTHLY 01-220-56-00-5635 52.99 02 FEE ** COMMENT ** INVOICE TOTAL: 52.99 * 092518-J.GALAUNER 08/31/18 01 POSTAGE FOR RAILROAD CHECK 79-795-54-00-5452 3.48 02 PARTY CITY-CREDIT FOR RETURNED 79-795-56-00-5606 -19.98 03 WINE GLASSES ** COMMENT ** INVOICE TOTAL: -16.50 * 092518-J.WEISS 08/31/18 01 TARGET-CRAFT TAPE, MARKERS 82-000-24-00-2480 30.72 02 TARGET-CANDY, ICE CREAM, WATER 82-000-24-00-2480 47.42 03 SNACK CAKES ** COMMENT ** INVOICE TOTAL: 78.14 * 092518-K.BARKSDALE 08/31/18 01 APA MEMBERSHIP RENEWAL 01-220-54-00-5460 793.00 02 KONE-AUG 2018 ELEVATOR 23-216-54-00-5446 150.15 03 MANITENANCE ** COMMENT ** 04 OFFICE MAX-INK CARTRIDGE 01-220-56-00-5620 39.50 05 APA-DANIEL BURNHAM AWARD FOR 01-220-54-00-5426 95.00 06 COMPREHENSIVE PLAN NOMINATION ** COMMENT ** INVOICE TOTAL: 1,077.65 * 092518-L.PICKERING 08/31/18 01 POSTAGE FOR LIQUOR HEARING 01-110-54-00-5452 16.35 02 NOTICES ** COMMENT ** INVOICE TOTAL: 16.35 * 092518-N.DECKER 08/31/18 01 SHREDIT-JULY ON SITE SHREDDING 01-210-54-00-5462 166.61 02 ACCURINT-JULY 2018 SEARCHES 01-210-54-00-5462 208.35 03 AMAZON-TACTICAL PANTS-HAYES 01-210-56-00-5600 198.68 04 MINER ELEC#265949-RADAR PULLED 01-210-54-00-5495 95.00 05 FOR REPAIR ** COMMENT ** 06 AT&T-07/25-08/24 SERVICE 01-210-54-00-5440 202.43 07 MINER ELEC#266154-CAMERA 01-210-54-00-5495 387.50 08 REPAIR ** COMMENT ** 09 COMCAST-08/08-09/07 CABLE 01-210-54-00-5440 4.21 10 AMAZON-PRINTER CARTRIDGES 01-210-56-00-5610 42.89 11 AMAZON-MARKERS, BUBBLE MAILERS 01-210-56-00-5610 37.76 12 STICKY NOTES ** COMMENT ** 13 STALKER RADAR-DSR ENHANCED 25-205-60-00-6070 3,711.00 14 COUNTING UNIT ** COMMENT ** 15 POSITIVE PROMOTIONS-SQUEEZE 01-210-56-00-5650 1,219.25 16 BOTTLES, STADIUM CUPS ** COMMENT ** INVOICE TOTAL: 6,273.68 * 092518-P.RATOS 08/31/18 01 MEARDS-RESPIRATORS 01-220-56-00-5620 125.46Page 5 of 50 DATE: 09/18/18 UNITED CITY OF YORKVILLE TIME: 07:59:48 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900064 FNBO FIRST NATIONAL BANK OMAHA 09/25/18 092518-P.RATOS 08/31/18 02 AMAZON-PHONE CASE 01-220-56-00-5620 23.65 03 ICC PROPERTY MAINTENANCE & 01-220-54-00-5412 995.00 04 HOUSING INSPECTOR ** COMMENT ** 05 CERTIFICATION TEST ACADEMY- ** COMMENT ** 06 CREADEUR ** COMMENT ** 07 RURAL KING-2 PAIRS BOOTS 01-220-56-00-5620 279.98 08 OFFICE DEPO-HANGING FOLDERS 01-220-56-00-5610 37.60 INVOICE TOTAL: 1,461.69 * 092518-R.FREDRICKSON 08/31/18 01 COMCAST-07/23-08/22 INTERNET 01-110-54-00-5440 72.66 02 COMCAST-07/23-08/22 INTERNET 01-220-54-00-5440 72.66 03 COMCAST-07/23-08/22 INTERNET 01-120-54-00-5440 48.44 04 COMCAST-07/23-08/22 INTERNET 79-790-54-00-5440 66.61 05 COMCAST-07/23-08/22 INTERNET 01-210-54-00-5440 314.90 06 COMCAST-07/23-08/22 INTERNET 79-795-54-00-5440 66.61 07 COMCAST-07/23-08/22 INTERNET 52-520-54-00-5440 36.33 08 COMCAST-07/23-08/22 INTERNET 01-410-54-00-5440 60.55 09 COMCAST-07/23-08/22 INTERNET 51-510-54-00-5440 165.40 10 COMCAST-07/23-08/22 PHONE & TV 79-790-54-00-5440 94.21 11 NEWTEK-8/11-9/11 WEB HOSTING 01-640-54-00-5450 16.59 12 IGFOA-TOOLS FOR COMMUNICATION 01-120-54-00-5412 55.00 13 IGFOA-ANNUAL GOV'T GAAP 01-120-54-00-5412 135.00 14 UPDATE REGISTRATION FEE ** COMMENT ** 15 IGFOA-ANNUAL BETTER BUDGETING 01-120-54-00-5412 135.00 16 REGISTRATION ** COMMENT ** 17 IGFOA-FISCAL SUSTAINABILITY 01-120-54-00-5412 85.00 18 FRAMEWORK CLASS REGISTRATION ** COMMENT ** INVOICE TOTAL: 1,424.96 * 092518-R.HARMON 08/31/18 01 AMAZON-LESSON PLAN BOOKS, 79-795-56-00-5606 66.55 02 PENCILS, LIGHT FILTERS ** COMMENT ** 03 TARGET-PRESCHOOL STARTUP 79-795-56-00-5606 61.86 04 SUPPLIES ** COMMENT ** 05 MICHAELS-SEPT 2018 PRESCHOOL 79-795-56-00-5606 117.72 06 CRAFT SUPPLIES ** COMMENT ** 07 SUPPLY ME-SEPT 2018 PRESCHOOL 79-795-56-00-5606 63.32 08 CLASSROOM AIDS ** COMMENT ** 09 AMAZON-SEPT 2018 PRESCHOOL 79-795-56-00-5606 82.02 10 CLASSROOM AIDS ** COMMENT ** 11 HOBBY LOBBY-SEPT 2018 79-795-56-00-5606 48.30 12 CRAFT SUPPLIES ** COMMENT ** 13 MICHAELS-YORKTOBER FEST 79-795-56-00-5606 12.78 14 SUPPLIES ** COMMENT ** 15 AMAZON-COUNTING CARDS, 79-795-56-00-5606 40.32 16 SHAPES, POSTCARDS, VACUUM ** COMMENT **Page 6 of 50 DATE: 09/18/18 UNITED CITY OF YORKVILLE TIME: 07:59:48 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900064 FNBO FIRST NATIONAL BANK OMAHA 09/25/18 092518-R.HARMON 08/31/18 17 FILTERS ** COMMENT ** 18 AMAZON-SANITIZING WIPES 79-795-56-00-5602 20.81 19 AMAZON-BULLETIN BOARD SET 79-795-56-00-5606 20.28 20 SCHOLASTIC TEACHABLES SILVER 79-795-56-00-5606 39.99 21 SUBSCRIPTION RENEWAL ** COMMENT ** 22 AMAZON-MAGNETIC PLAY SET, BOOK 79-795-56-00-5606 27.93 23 AMAZON-INDEX CARDS, 79-795-56-00-5606 64.21 24 DISINFECTANT SPRAY & WIPES ** COMMENT ** 25 WALMART-TOWELS, SWIFFER, 79-795-56-00-5610 51.72 26 CLEANERS ** COMMENT ** 27 WALMART- PRESCHOOL SNACK 79-795-56-00-5606 153.97 28 SUPPLIES, PENCILS, CLEANING ** COMMENT ** 29 SUPPLIES ** COMMENT ** INVOICE TOTAL: 871.78 * 092518-R.HORNER 08/31/18 01 PARK PROTECTOR SOFWARE 79-790-56-00-5635 2,000.00 02 RENEWAL ** COMMENT ** INVOICE TOTAL: 2,000.00 * 092518-R.MIKOLASEK 08/31/18 01 IL HOMICIDE INVESTIGATORS 01-210-54-00-5415 365.97 02 CONFERENCE LODGING ** COMMENT ** 03 DICKS SPORTING-SHOES-MIKOLASEK 01-210-56-00-5600 99.99 INVOICE TOTAL: 465.96 * 092518-R.WRIGHT 08/31/18 01 SHAW MEDIA-MW1 AD 79-790-54-00-5462 699.00 02 PHYSICIANS CARE-DRUG TESTING 79-795-54-00-5462 119.00 03 AURORA UNIVERSITY-GOLDSMITH 01-210-54-00-5410 3,216.00 04 TUITION ** COMMENT ** 05 TRIBUNE-PROPERTY MAINTENANCE 01-220-54-00-5426 1,000.00 06 INSPECTOR AD ** COMMENT ** INVOICE TOTAL: 5,034.00 * 092518-S.IWANSKI 08/31/18 01 BOOKCLUB POSTAGE 82-820-54-00-5452 24.90 INVOICE TOTAL: 24.90 * 092518-S.REDMON 08/31/18 01 LOMBARDI COACHING-GOT 79-795-54-00-5462 51.80 02 HAPPINESS CLASS ** COMMENT ** 03 AT&T UVERSE-TOWN SQUARE SIGN 79-795-54-00-5440 55.39 04 INTERNET ** COMMENT ** 05 LOMBARDI COACHING-SUMMER 79-795-54-00-5462 77.00 06 SLIMEOLOGY LAB ** COMMENT ** 07 LOMBARDI COACHING-ICE CREAM 79-795-54-00-5462 109.20 08 CLASS ** COMMENT ** 09 LOMBARDI COACHING- 79-795-54-00-5462 155.40 10 COMMUNICATION & CONFIDENCE ** COMMENT **Page 7 of 50 DATE: 09/18/18 UNITED CITY OF YORKVILLE TIME: 07:59:48 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900064 FNBO FIRST NATIONAL BANK OMAHA 09/25/18 092518-S.REDMON 08/31/18 11 CLASS ** COMMENT ** 12 JEWEL-CARPET CLEANING MATERIAL 79-795-56-00-5640 51.98 13 TRIBUNE-RIVERFEST ADS 79-795-54-00-5426 744.00 14 ARAMARK#1591489189-MATS 79-790-56-00-5620 15.00 15 ARAMARK#1591513218-MATS 79-790-56-00-5620 15.00 16 LOMBARDI COACHING-SELF ESTEEM 79-795-54-00-5462 155.40 17 & LEADERSHIP CLASS ** COMMENT ** 18 PARTY CHARACTERS-PAW PATROL 79-795-56-00-5602 370.00 19 APPEARANCES ** COMMENT ** 20 AMAZON-2 WAY RADIOS 79-795-56-00-5602 168.99 21 AMAZON-2 WAY RADIO CHARGERS 79-795-56-00-5602 64.59 22 SMITHEREEN-JUL 2018 PEST 79-795-54-00-5495 50.00 23 CONTROL ** COMMENT ** 24 SMITHEREEN-JUN 2018 PEST 79-795-54-00-5495 65.00 25 CONTROL ** COMMENT ** 26 ARAMARK#1591497231-MATS 79-790-56-00-5620 15.00 27 ARAMARK#1591505262-MATS 79-790-56-00-5620 15.00 28 AMAZON-KIDS WRISTBANDS 79-795-56-00-5602 16.78 29 AMAZON-PLASTIC SIDEWALK SIGNS 79-795-56-00-5602 331.36 30 JACKSON HIRSH-LAMINATING 79-795-56-00-5606 115.65 31 JACKSON HIRSH-LAMINATING 79-795-56-00-5610 115.65 INVOICE TOTAL: 2,758.19 * 092518-S.REMUS 08/31/18 01 FACEBOOK ADVERTISING 79-795-56-00-5602 83.83 02 CAROUSEL SOUND-RIVERFRONT PARK 79-795-56-00-5606 275.00 03 CRUISE NIGHT DJ SERVICE ** COMMENT ** INVOICE TOTAL: 358.83 * 092518-S.SLEEZER 08/31/18 01 TRUGREEN#88708836-JULY GROUNDS 79-790-54-00-5495 1,260.00 02 TREEATMENTS ** COMMENT ** 03 TRUGREEN#86563374-JUNE GROUNDS 79-790-54-00-5495 5,422.00 04 TREATMENTS ** COMMENT ** 05 WEBSTRAUNTS-CONTRACTOR 79-790-56-00-5620 598.36 06 TRASH BAGS ** COMMENT ** INVOICE TOTAL: 7,280.36 * 092518-T.EVEANS 08/31/18 01 NRPA ANNUAL MEMBERSHIP RENEWAL 79-795-54-00-5460 650.00 INVOICE TOTAL: 650.00 * 092518-T.HOULE 08/31/18 01 HOME DEPO-CHALKBOARD 79-795-56-00-5602 48.35 02 HOME DEPO-ELECTRICAL SUPPLIES 88-880-60-00-6000 155.49 INVOICE TOTAL: 203.84 * 092518-T.KLINGEL 08/31/18 01 DAVE AUTO#26445-OIL CHANGE 01-210-54-00-5495 80.00 02 DAVE AUTO#26448-OIL CHANGE, 01-210-54-00-5495 165.00Page 8 of 50 DATE: 09/18/18 UNITED CITY OF YORKVILLE TIME: 07:59:48 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900064 FNBO FIRST NATIONAL BANK OMAHA 09/25/18 092518-T.KLINGEL 08/31/18 03 MOUNT & BALANCE TIRES ** COMMENT ** 04 DAVE AUTO#26446-REPLACE WHEEL 01-210-54-00-5495 490.00 05 HUB ** COMMENT ** 06 DAVE AUTO#26457-OIL CHANGE 01-210-54-00-5495 75.00 07 DAVE AUTO#26473-ADD FREON 01-210-54-00-5495 85.00 08 DAVE AUTO#26472-OIL CHNAGE 01-210-54-00-5495 93.00 09 DAVE AUTO#26479-REPLACE 01-210-54-00-5495 99.00 10 BROKEN HOSE CLAMP ** COMMENT ** 11 DAVE AUTO#26492-OIL CHANGE, 01-210-54-00-5495 360.00 12 TIRE PLUG, REPLACE BRAKE PADS ** COMMENT ** 13 DAVE AUTO#26499--REPLACE AC 01-210-54-00-5495 470.00 14 LINE ASSEMBLY ** COMMENT ** 15 DAVE AUTO#26519-REPLACE 01-210-54-00-5495 245.00 16 BATTERY ** COMMENT ** 17 DAVE AUTO#26533-REPLACE 01-210-54-00-5495 145.00 18 RADIATOR FAN ** COMMENT ** 19 PIZZA FOR TRAINING CLASS 01-210-56-00-5620 94.30 INVOICE TOTAL: 2,401.30 * 092518-T.KONEN 08/31/18 01 AMAZON PRIME ANNUAL FEE 51-510-56-00-5638 119.00 02 AMAZON PRIME CREDIT FOR MONTH 51-510-56-00-5638 -12.99 03 PAID ** COMMENT ** 04 HOME DEPO-LED TUBE 51-510-56-00-5640 119.68 05 HOME DEPO-PIPE, BUCKET JOCKEY 51-510-56-00-5640 41.57 06 HACH-CHEMICALS 51-510-56-00-5638 671.44 07 WATER OPERATORS CLASS 51-510-54-00-5412 600.00 08 REGISTRATION FOR SCODRO & ** COMMENT ** 09 BEHRENS ** COMMENT ** 10 HOME DEPO-LED TUBES, PEST 51-510-56-00-5638 108.35 11 BLOCK, BUG SPRAY ** COMMENT ** INVOICE TOTAL: 1,647.05 * 092518-T.NELSON 08/31/18 01 FARM&FLEET-NIGHTCRAWLERS 79-795-56-00-5606 4.99 02 DICKS SPORT-SPIKE BALL 79-795-56-00-5606 59.99 03 TARGET-CONTAINER FOR FIRST AID 79-795-56-00-5606 10.49 04 KIT ** COMMENT ** 05 EPIC SPORTS-SOCCER JERSEYS 79-795-56-00-5606 19.98 06 PIT STOP-JUL 2018 PORT-O-LET 79-795-56-00-5620 1,543.36 07 UPKEEP ** COMMENT ** INVOICE TOTAL: 1,638.81 * 092518-T.SOELKE 08/31/18 01 AMAZON-SHIPPING FOR RETURN 52-520-56-00-5600 12.00 02 OF BOOTS ** COMMENT ** 03 KOHLS-UNDERWEAR, JEANS 52-520-56-00-5600 116.56 INVOICE TOTAL: 128.56 *Page 9 of 50 DATE: 09/18/18 UNITED CITY OF YORKVILLE TIME: 07:59:48 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900064 FNBO FIRST NATIONAL BANK OMAHA 09/25/18 092518-UCOY 08/31/18 01 ADVANCED DISPOSAL-JUN 2018 01-540-54-00-5442 94,875.45 02 REFUSE SERVICE ** COMMENT ** 03 ADVANCED DISPOSAL-JUN 2018 01-540-54-00-5441 2,703.87 04 SENIOR REFUSE SERVICE ** COMMENT ** 05 ADVANCED DISPOSAL-JUL 2018 01-540-54-00-5442 94,828.15 06 REFUSE SERVICE ** COMMENT ** 07 ADVANCED DISPOSAL-JUL 2018 01-540-54-00-5441 2,751.17 08 SENIOR REFUSE SERVICE ** COMMENT ** INVOICE TOTAL: 195,158.64 * CHECK TOTAL: 243,564.21 TOTAL AMOUNT PAID: 243,564.21Page 10 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528295 ALLSTAR ALL STAR SPORTS INSTRUCTION18412607/02/18 01 SUMMER 2018 SPORTS INSTRUCTION 79-795-54-00-54629,722.00INVOICE TOTAL:9,722.00 *CHECK TOTAL:9,722.00 528296 ALPHA ALPHA SERVICE OF KANE COUNTY20180802-0108/02/18 01 JULY 2018 OFFICE CLEANING 01-110-54-00-5488809.3702 JULY 2018 OFFICE CLEANING 01-210-54-00-5488809.3803 JULY 2018 OFFICE CLEANING 79-795-54-00-5488194.3304 JULY 2018 OFFICE CLEANING 79-790-54-00-5488194.3305 JULY 2018 OFFICE CLEANING 01-410-54-00-548883.2206 JULY 2018 OFFICE CLEANING 51-510-54-00-548883.2207 JULY 2018 OFFICE CLEANING 52-520-54-00-548852.15INVOICE TOTAL:2,226.00 *20180831-0508/31/18 01 AUG 2018 OFFICE CLEANING01-110-54-00-5488943.5402 AUG 2018 OFFICE CLEANING01-210-54-00-5488943.5503 AUG 2018 OFFICE CLEANING79-795-54-00-5488226.5404 AUG 2018 OFFICE CLEANING79-790-54-00-5488226.5405 AUG 2018 OFFICE CLEANING01-410-54-00-548897.0206 AUG 2018 OFFICE CLEANING51-510-54-00-548897.0207 AUG 2018 OFFICE CLEANING52-520-54-00-548860.79INVOICE TOTAL:2,595.00 *CHECK TOTAL:4,821.00 528297 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC0808402-IN08/21/18 01 LAMPS, PHOTOCONTROL01-410-56-00-5642392.79INVOICE TOTAL:392.79 *0809061-IN08/22/18 01 CABLE CUTTER, CONNECTORS, WIRE 01-410-56-00-5642344.34INVOICE TOTAL:344.34 *Page 11 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528297 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC0810413-IN08/27/18 01 SPLICE KIT01-410-56-00-564226.90INVOICE TOTAL:26.90 *0811176-IN08/28/18 01 VINYL TAPE01-410-56-00-564237.60INVOICE TOTAL:37.60 *0811177-IN08/28/18 01 SPLICE KIT01-410-56-00-564226.90INVOICE TOTAL:26.90 *0811223-IN08/28/18 01 WIRE, CONNECTORS01-410-56-00-5642218.07INVOICE TOTAL:218.07 *CHECK TOTAL:1,046.60D000994 ANTPLACE ANTHONY PLACE YORKVILLE LPOCT-1809/01/18 01 CITY OF YORKVILLE HOUSING 01-640-54-00-5427517.0002 ASSISTANCE PROGRAM RENT** COMMENT **03 REIMBURSEMENT FOR THE MONTH OF ** COMMENT **04 OCT 2018** COMMENT **INVOICE TOTAL:517.00 *DIRECT DEPOSIT TOTAL:517.00 528298 ARNESON ARNESON OIL COMPANY22639908/21/18 01 AUG 2018 DIESEL FUEL01-410-56-00-5695198.9702 AUG 2018 DIESEL FUEL51-510-56-00-5695198.9703 AUG 2018 DIESEL FUEL52-520-56-00-5695198.96INVOICE TOTAL:596.90 *22651508/22/18 01 DURAMAX OIL01-410-56-00-5628254.0002 DURAMAX OIL51-510-56-00-5628254.0003 DURAMAX OIL52-520-56-00-5628253.98INVOICE TOTAL:761.98 *Page 12 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528298 ARNESON ARNESON OIL COMPANY22698408/24/18 01 AUG DIESEL FUEL01-410-56-00-5695111.1902 AUG DIESEL FUEL51-510-56-00-5695111.1903 AUG DIESEL FUEL52-520-56-00-5695111.18INVOICE TOTAL:333.56 *CHECK TOTAL:1,692.44 528299 ASHMOREE EARL ASHMORE09081809/08/18 01 REFEREE79-795-54-00-5462105.00INVOICE TOTAL:105.00 *CHECK TOTAL:105.00 528300 ATLAS ATLAS BOBCATBV816608/28/18 01 COUPLER01-410-56-00-562884.10INVOICE TOTAL:84.10 *CHECK TOTAL:84.10 528301 ATTAT&T6305536805-081808/25/18 01 08/25-09/24 SERVICE51-510-54-00-5440269.71INVOICE TOTAL:269.71 *CHECK TOTAL:269.71 528302 AUTOSP AUTOMOTIVE SPECIALTIES, INC.2312409/07/18 01 TRUCK REPAIRS DUE TO 08/08/18 51-510-54-00-54907,686.4302 ACCIDENT** COMMENT **INVOICE TOTAL:7,686.43 *CHECK TOTAL:7,686.43Page 13 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528303 BCBSBLUE CROSS BLUE SHIELD09071809/07/18 01 OCT 2018 HEALTH INS01-110-52-00-52169,205.9702 OCT 2018 HEALTH INS01-120-52-00-52164,177.1203 OCT 2018 HEALTH INS01-210-52-00-521652,251.4604 OCT 2018 HEALTH INS01-220-52-00-52165,531.6605 OCT 2018 HEALTH INS01-410-52-00-521610,267.1506 OCT 2018 HEALTH INS01-640-52-00-524010,340.3807 OCT 2018 HEALTH INS79-790-52-00-521611,770.2008 OCT 2018 HEALTH INS79-795-52-00-52166,649.3709 OCT 2018 HEALTH INS51-510-52-00-52168,343.7310 OCT 2018 HEALTH INS52-520-52-00-52164,091.4011 OCT 2018 HEALTH INS82-820-52-00-52165,531.6412 OCT 2018 DENTAL INS01-110-52-00-5223654.4113 OCT 2018 DENTAL INS-EO01-110-52-00-5223144.2314 OCT 2018 DENTAL INS01-120-52-00-5223432.6915 OCT 2018 DENTAL INS01-210-52-00-52233,830.1516 OCT 2018 DENTAL INS01-220-52-00-5223438.0617 OCT 2018 DENTAL INS01-410-52-00-5223613.5718 OCT 2018 DENTAL INS01-640-52-00-5241729.6419 OCT 2018 DENTAL INS79-790-52-00-5223761.2420 OCT 2018 DENTAL INS79-795-52-00-5223544.8821 OCT 2018 DENTAL INS51-510-52-00-5223488.3822 OCT 2018 DENTAL INS52-520-52-00-5223325.1123 OCT 2018 DENTAL INS82-820-52-00-5223582.29INVOICE TOTAL:137,704.73 *CHECK TOTAL:137,704.73 528304 BLACKDOG BLACK DOG DISTILLERY, LLC103209/12/18 01 2018 HTD DISTILLERY TASTING 79-795-56-00-5602110.00INVOICE TOTAL:110.00 *CHECK TOTAL:110.00 528305 BLUELINE CHECKPOINT PRESS INC.Page 14 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528305 BLUELINE CHECKPOINT PRESS INC.3756108/30/18 01 POLICE OFFICER RECRUITMENT 01-210-54-00-5411546.0002 LISTING** COMMENT **INVOICE TOTAL:546.00 *CHECK TOTAL:546.00 528306 BRITE BRITE COMPUTERSQ7764309/11/18 01 REPLACEMENT IKEY KEYBOARD 25-205-54-00-5495230.00INVOICE TOTAL:230.00 *CHECK TOTAL:230.00 528307 BRONZEME BRONZE MEMORIAL CO.70365208/31/18 01 MEMORIAL NAMEPLATE79-790-56-00-5620159.16INVOICE TOTAL:159.16 *CHECK TOTAL:159.16 528308 BUILDERS BUILDERS ASPHALT LLC3010707/30/18 01 DUMP ASPHALT01-410-56-00-56321,492.48INVOICE TOTAL:1,492.48 *3044108/06/18 01 RECYCLED SURFACE01-410-56-00-5632770.00INVOICE TOTAL:770.00 *3047708/07/18 01 RECYCLED SURFACE01-410-56-00-56321,037.85INVOICE TOTAL:1,037.85 *3055608/09/18 01 RECYCLED SURFACE01-410-56-00-56321,310.10INVOICE TOTAL:1,310.10 *3060708/10/18 01 RECYCLED SURFACE01-410-56-00-56321,603.25INVOICE TOTAL:1,603.25 *CHECK TOTAL:6,213.68Page 15 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528309 CALLONE UNITED COMMUNICATION SYSTEMS1211242-1130059-0918 09/15/18 01 AUG 2018 ADMIN LINES01-110-54-00-5440407.7302 AUG 2018 CITY HALL NORTEL 01-110-54-00-5440158.9703 AUG 2018 CITY HALL NORTEL 01-210-54-00-5440158.9704 AUG 2018 CITY HALL NORTEL 51-510-54-00-5440158.9705 AUG 2018 POLICE LINES01-210-54-00-5440963.6606 AUG 2018 CITY HALL FIRE01-210-54-00-5440235.0207 AUG 2018 CITY HALL FIRE01-110-54-00-5440235.0208 AUG 2018 PUBLIC WORKS LINES 51-510-54-00-54401,692.6409 AUG 2018 SEWER DEPT LINES 52-520-54-00-5440486.2110 AUG 2018 TRAFFIC SIGNAL01-410-54-00-543553.5511 MAINTENANCE** COMMENT **12 AUG 2018 PARKS LINES79-790-54-00-544056.0313 AUG 2018 RECREATION LINES 79-795-54-00-5440303.98INVOICE TOTAL:4,910.75 *CHECK TOTAL:4,910.75 528310 CENTRALL CENTRAL LIMESTONE COMPANY, INC1449808/27/18 01 GRAVEL51-510-56-00-5620238.33INVOICE TOTAL:238.33 *CHECK TOTAL:238.33 528311 COFFMAN COFFMAN TRUCK SALES123983508/22/18 01 VEHICLE TOW FROM 610 TOWER TO 52-520-54-00-5490285.0002 RIVERVIEW FORD** COMMENT **INVOICE TOTAL:285.00 *CHECK TOTAL:285.00 528312 COMED COMMONWEALTH EDISON0185079109-081808/27/18 01 07/27-08/27 420 FAIRHAVEN 52-520-54-00-5480123.74INVOICE TOTAL:123.74 *CHECK TOTAL:123.74Page 16 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528313 COMED COMMONWEALTH EDISON0435113116-081808/30/18 01 07/31-08/29 RT34 & BEECHER 15-155-54-00-548264.13INVOICE TOTAL:64.13 *CHECK TOTAL:64.13 528314 COMED COMMONWEALTH EDISON0903040077-081808/27/18 01 07/24-08/27 MISC STREET LIGHTS 15-155-54-00-54822,858.78INVOICE TOTAL:2,858.78 *0908014004-081808/28/18 01 07/30-08/28 6780 RT4751-510-54-00-548047.11INVOICE TOTAL:47.11 *0966038077-081808/24/18 01 07/26-08/24 KENNEDY RD01-410-54-00-54821.9402 07/26-08/24 KENNEDY RD15-155-54-00-548265.78INVOICE TOTAL:67.72 *1407125045-081808/29/18 01 07/31-08/29 FOXHILL 7 LIFT 52-520-54-00-548095.02INVOICE TOTAL:95.02 *1647065335-081808/28/18 01 07/30-08/28 SARAVANOS PUMP 52-520-54-00-548034.49INVOICE TOTAL:34.49 *2019099044-081809/04/18 01 07/12-08/10 BRIDGE ST WELL 51-510-54-00-548046.54INVOICE TOTAL:46.54 *2947052031-081808/27/18 01 07/27-08/27 RT47 & RIVER51-510-54-00-5480323.47INVOICE TOTAL:323.47 *2961017043-081808/24/18 01 07/26-08/24 PRESTWICK LIFT 52-520-54-00-5480101.73INVOICE TOTAL:101.73 *3119142025-081808/24/18 01 07/26-08/24 VAN EMMON LOT 01-410-54-00-548218.38INVOICE TOTAL:18.38 *Page 17 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528314 COMED COMMONWEALTH EDISON4085080033-081808/24/18 01 07/26-08/24 1991 CANNONBALL 51-510-54-00-5480156.16INVOICE TOTAL:156.16 *4449087016-081809/04/18 01 07/27-08/27 MISC LIFT STATIONS 52-520-54-00-5480719.12INVOICE TOTAL:719.12 *4475093053-081808/27/18 01 07/27-08/27 610 TOWER51-510-54-00-5480169.28INVOICE TOTAL:169.28 *6819027011-081808/31/18 01 07/26-08/27 PR BUILDINGS79-795-54-00-5480323.72INVOICE TOTAL:323.72 *7090039005-081809/07/18 01 08/08-09/07 CANNONBALL TR 15-155-54-00-548218.9202 08/08-09/07 CANNONBALL TR 01-410-54-00-54820.90INVOICE TOTAL:19.82 *7110074020-081808/24/18 01 07/26-08/24 104 E VAN EMMON 01-110-54-00-5480448.03INVOICE TOTAL:448.03 *7982120022-081808/27/18 01 07/27-08/27 609 N BRIDGE01-110-54-00-548016.79INVOICE TOTAL:16.79 *CHECK TOTAL:5,446.16 528315 CONSTELL CONSTELLATION NEW ENERGY1286810430108/28/18 01 07/27-08/27 1 COUNTRYSIDE 15-155-54-00-5482118.68INVOICE TOTAL:118.68 *CHECK TOTAL:118.68 528316 COREMAIN CORE & MAIN LPJ42095308/29/18 01 54 510R MXUS51-510-56-00-56647,290.00INVOICE TOTAL:7,290.00 *CHECK TOTAL:7,290.00Page 18 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528317 COXLAND COX LANDSCAPING LLC193109/07/18 01 AUG 2018 MOWING12-112-54-00-5495360.00INVOICE TOTAL:360.00 *193209/07/18 01 AUG 2018 MOWING11-111-54-00-5495360.00INVOICE TOTAL:360.00 *193309/07/18 01 STEP 3 & 4 OF 5 FOR FERTILIZER 11-111-54-00-54951,861.00INVOICE TOTAL:1,861.00 *193409/07/18 01 STEP 3 & 4 OF 5 FOR FERTILIZER 12-112-54-00-54951,328.90INVOICE TOTAL:1,328.90 *CHECK TOTAL:3,909.90 528318 DEARNATI DEARBORN NATIONAL LIFE09071809/07/18 01 OCT 2018 VISION INS01-110-52-00-522494.1502 OCT 2018 VISION INS01-120-52-00-522458.9503 OCT 2018 VISION INS01-210-52-00-5224530.6604 OCT 2018 VISION INS01-220-52-00-522465.3505 OCT 2018 VISION INS01-410-52-00-522488.7906 OCT 2018 VISION INS01-640-52-00-5242121.5707 OCT 2018 VISION INS79-790-52-00-5224107.8008 OCT 2018 VISION INS79-795-52-00-522478.9909 OCT 2018 VISION INS51-510-52-00-522469.8210 OCT 2018 VISION INS52-520-52-00-522449.4811 OCT 2018 VISION INS82-820-52-00-522484.33INVOICE TOTAL:1,349.89 *CHECK TOTAL:1,349.89D000995 DHUSEE DHUSE, ERIC08311808/31/18 01 08/25-08/29 PWX CONFERENCE 51-510-54-00-5415176.38Page 19 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D000995 DHUSEE DHUSE, ERIC08311808/31/18 02 MEAL AND TRANSPORTATION** COMMENT **03 REIMBURSEMENT** COMMENT **INVOICE TOTAL:176.38 *DIRECT DEPOSIT TOTAL:176.38 528319 DYNEGY DYNEGY ENERGY SERVICES26697891808108/28/18 01 07/26-08/23 2921 BRISTOL RDG 51-510-54-00-54804,041.37INVOICE TOTAL:4,041.37 *26697901809109/06/18 01 07/30-07/31 420 FAIRHAVEN 51-510-54-00-54802.30INVOICE TOTAL:2.30 *26697911808108/28/18 01 07/30-08/23 2224 TREMONT51-510-54-00-54804,847.05INVOICE TOTAL:4,847.05 *26697921809108/29/18 01 07/27-08/26 610 TOWER WELLS 52-520-54-00-54808,496.24INVOICE TOTAL:8,496.24 *CHECK TOTAL:17,386.96 528320 EEIENGINEERING ENTERPRISES, INC.6489808/31/18 01 NORTH RT47 IMPROVEMENTS01-640-54-00-5465394.00INVOICE TOTAL:394.00 *6489908/31/18 01 TRAFFIC CONTROL SIGNAGE & 01-640-54-00-546574.5002 MARKINGS** COMMENT **INVOICE TOTAL:74.50 *6490108/31/18 01 WINDETT RIDGE01-640-54-00-54652,268.25INVOICE TOTAL:2,268.25 *6490208/31/18 01 UTILITY PERMIT REVIEWS01-640-54-00-5465418.00INVOICE TOTAL:418.00 *Page 20 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528320 EEIENGINEERING ENTERPRISES, INC.6490308/31/18 01 PRESTWICK01-640-54-00-54655,224.75INVOICE TOTAL:5,224.75 *6490408/31/18 01 YORKVILLE CHRISTIAN SCHOOL 90-055-55-00-01113,921.50INVOICE TOTAL:3,921.50 *6490508/31/18 01 AUTUMN CREEK, UNIT 2C01-640-54-00-5465608.50INVOICE TOTAL:608.50 *6490608/31/18 01 HEARTLAND MEADOWS90-064-64-00-01112,748.25INVOICE TOTAL:2,748.25 *CHECK TOTAL:15,657.75 528321 EEIENGINEERING ENTERPRISES, INC.6490708/31/18 01 RIVERFRONT PARK IMPROVEMENTS 72-720-60-00-6045684.28INVOICE TOTAL:684.28 *CHECK TOTAL:684.28 528322 EEIENGINEERING ENTERPRISES, INC.6490808/31/18 01 US RT34 IMPROVEMENTS01-640-54-00-5465743.50INVOICE TOTAL:743.50 *CHECK TOTAL:743.50 528323 EEIENGINEERING ENTERPRISES, INC.6490908/31/18 01 BRISTOL BAY 65 PARK72-720-60-00-60431,996.0002 IMPROVEMENTS** COMMENT **INVOICE TOTAL:1,996.00 *CHECK TOTAL:1,996.00Page 21 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528324 EEIENGINEERING ENTERPRISES, INC.6491008/31/18 01 YBSD COORDINATION - SANITARY 01-640-54-00-5465591.0002 SEWER REPAIRS** COMMENT **INVOICE TOTAL:591.00 *6491108/31/18 01 KBL COMMUNITY CENTER90-104-00-00-0111373.50INVOICE TOTAL:373.50 *6491208/31/18 01 DOWNTOWN REVITALIZATION01-640-54-00-54651,172.25INVOICE TOTAL:1,172.25 *6491308/31/18 01 GRANDE RESERVE, UNIT 201-640-54-00-54652,337.00INVOICE TOTAL:2,337.00 *6491408/31/18 01 GRANDE RESERVE, UNIT 501-640-54-00-54653,121.75INVOICE TOTAL:3,121.75 *6491508/31/18 01 BLACKBERRY WOODS, PHASE B 01-640-54-00-54651,076.25INVOICE TOTAL:1,076.25 *6491608/31/18 01 CEDARHURST LIVING SITE90-101-00-00-0111677.2502 IMPROVEMENTS** COMMENT **INVOICE TOTAL:677.25 *CHECK TOTAL:9,349.00 528325 EEIENGINEERING ENTERPRISES, INC.6491708/31/18 01 RAINTREE VILLAGE UNITS 4, 5 & 01-640-54-00-5465169.5002 6 POND MAINTENANCE** COMMENT **INVOICE TOTAL:169.50 *CHECK TOTAL:169.50 528326 EEIENGINEERING ENTERPRISES, INC.Page 22 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528326 EEIENGINEERING ENTERPRISES, INC.6491808/31/18 01 KENNEDY RD IMPROVEMENTS23-230-60-00-6086320.25INVOICE TOTAL:320.25 *6491908/31/18 01 CASEY'S SITE IMPROVEMENTS 90-105-00-00-01113,678.50INVOICE TOTAL:3,678.50 *6492008/31/18 01 PAVILLION RD STREAMBANK23-230-60-00-6025259.7502 STABILIZATION** COMMENT **INVOICE TOTAL:259.75 *6492108/31/18 01 WHISPERING MEADOWS UNITS 1, 2 23-230-60-00-603420,125.1202 & 4 COMPLETION OF** COMMENT **03 IMPROVEMENTS** COMMENT **04 WHISPERING MEADOWS UNITS 1, 2 51-510-60-00-6034894.4505 & 4 COMPLETION OF** COMMENT **06 IMPROVEMENTS** COMMENT **07 WHISPERING MEADOWS UNITS 1, 2 52-520-60-00-60341,341.6808 & 4 COMPLETION OF** COMMENT **09 IMPROVEMENTS** COMMENT **INVOICE TOTAL:22,361.25 *6492208/31/18 01 MILL ROAD RECONSTRUCTION90-126-00-00-011119,193.75INVOICE TOTAL:19,193.75 *6492308/31/18 01 KENDALL MARETPLACE RESIDENTIAL 01-640-54-00-54653,620.25INVOICE TOTAL:3,620.25 *6492408/31/18 01 HOLIDAY INN EXPRESS & SUITES 90-108-00-00-0111445.50INVOICE TOTAL:445.50 *6492508/31/18 01 GRANDE RESERVE - UNIT 801-640-54-00-5465380.00INVOICE TOTAL:380.00 *6492608/31/18 01 GRANDE RESERVE - UNIT 101-640-54-00-54651,820.25INVOICE TOTAL:1,820.25 *Page 23 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528326 EEIENGINEERING ENTERPRISES, INC.6492708/31/18 01 TIMBER GLENN SUBDIVISION90-114-00-00-01119,406.75INVOICE TOTAL:9,406.75 *6492808/31/18 01 2018 SANITARY SEWER LINING 52-520-60-00-60251,214.50INVOICE TOTAL:1,214.50 *6492908/31/18 01 2018 ROAD PROGRAM23-230-60-00-602522,970.50INVOICE TOTAL:22,970.50 *CHECK TOTAL:85,671.25 528327 EEIENGINEERING ENTERPRISES, INC.6493008/31/18 01 FOUNTAIN VILLAGE - COMPLETION 23-230-60-00-60231,830.2502 OF IMPROVEMENTS** COMMENT **INVOICE TOTAL:1,830.25 *CHECK TOTAL:1,830.25 528328 EEIENGINEERING ENTERPRISES, INC.6493108/31/18 01 EAST ORANGE ST WATER MAIN 51-510-60-00-60251,593.5002 REPLACEMENT** COMMENT **INVOICE TOTAL:1,593.50 *6493208/31/18 01 CITY OF YORKVILLE01-640-54-00-5465994.75INVOICE TOTAL:994.75 *6493308/31/18 01 MUNICIPAL ENGINEERING SERVICES 01-640-54-00-54651,900.00INVOICE TOTAL:1,900.00 *6493408/31/18 01 WELL #3 WATER MAIN R-EPIPING 51-510-60-00-60223,198.25INVOICE TOTAL:3,198.25 *6493508/31/18 01 STORM WATER BASIN INSPECTIONS 01-640-54-00-546511,725.50INVOICE TOTAL:11,725.50 *Page 24 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528328 EEIENGINEERING ENTERPRISES, INC.6493708/31/18 01 ALDI EXPANSION90-115-00-00-0111118.00INVOICE TOTAL:118.00 *6493808/31/18 01 FOX HIGHLANDS WATER MAIN51-510-60-00-60661,158.1602 IMPROVEMENTS** COMMENT **INVOICE TOTAL:1,158.16 *6493908/31/18 01 RAINTREE VILLAGE - SANITARY 52-520-60-00-60252,000.5002 SEWER REPAIRS** COMMENT **INVOICE TOTAL:2,000.50 *6494008/31/18 01 RESTORE CHURCH90-121-00-00-011186.50INVOICE TOTAL:86.50 *6494108/31/18 01 LOT 7, MENARDS COMMERCIAL 90-124-00-00-01113,392.2502 COMMONS - BURGER KING** COMMENT **INVOICE TOTAL:3,392.25 *6494208/31/18 01 LOT 5, COUNTRYSIDE - GRACE 90-125-00-00-01113,889.7502 COFFEE & WINE** COMMENT **INVOICE TOTAL:3,889.75 *6494308/31/18 01 FORCIBLE ANNEXATION MAP & GIS 01-640-54-00-54656,860.2502 DATA** COMMENT **INVOICE TOTAL:6,860.25 *6494408/31/18 01 RAINTREE VILLAGE - LENNAR 01-640-54-00-54651,910.00INVOICE TOTAL:1,910.00 *6494508/31/18 01 2018 NPDES ANNUAL REPORT01-640-54-00-5465692.00INVOICE TOTAL:692.00 *6494608/31/18 01 GROUND EFFECTS01-640-54-00-54655,726.00INVOICE TOTAL:5,726.00 *CHECK TOTAL:45,245.41Page 25 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528329 EEIENGINEERING ENTERPRISES, INC.6494808/31/18 01 RAINTREE VILLAGE - UNITS 4,5 & 01-640-54-00-5465444.50INVOICE TOTAL:444.50 *CHECK TOTAL:444.50 528330 EEIENGINEERING ENTERPRISES, INC.6495609/05/18 01 KBL COMMUNITY CENTER90-104-00-00-0111287.25INVOICE TOTAL:287.25 *CHECK TOTAL:287.25 528331 FARMFLEE BLAIN'S FARM & FLEET6104-SMITH08/27/18 02 HENLEYS, ORTHOTIC INSOLES, 79-790-56-00-5600240.9503 CAP, BOOTS** COMMENT **INVOICE TOTAL:240.95 *CHECK TOTAL:240.95 528332 FIRST FIRST PLACE RENTALW4011-109/05/18 01 DRIVE SHAFT REPAIR79-790-54-00-5495504.62INVOICE TOTAL:504.62 *CHECK TOTAL:504.62 528333 FLEXFLEX BENEFIT SERVICE CORP.11282209/06/18 01 AUG 2018 HRA ADMIN FEES01-110-52-00-521620.0002 AUG 2018 HRA ADMIN FEES01-120-52-00-521610.0003 AUG 2018 HRA ADMIN FEES01-210-52-00-521695.0004 AUG 2018 HRA ADMIN FEES01-220-52-00-521620.0005 AUG 2018 HRA ADMIN FEES01-410-52-00-52166.67Page 26 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528333 FLEXFLEX BENEFIT SERVICE CORP.11282209/06/18 06 AUG 2018 HRA ADMIN FEES79-790-52-00-521622.5007 AUG 2018 HRA ADMIN FEES79-795-52-00-521617.5008 AUG 2018 HRA ADMIN FEES51-510-52-00-521621.6709 AUG 2018 HRA ADMIN FEES52-520-52-00-52166.6610 AUG 2018 HRA ADMIN FEES01-640-52-00-524035.0011 AUG 2018 HRA ADMIN FEES82-820-52-00-521620.0012 AUG 2018 FSA ADMIN FEES01-110-52-00-521612.0013 AUG 2018 FSA ADMIN FEES01-120-52-00-52164.0014 AUG 2018 FSA ADMIN FEES01-210-52-00-521628.0015 AUG 2018 FSA ADMIN FEES01-220-52-00-52164.0016 AUG 2018 FSA ADMIN FEES01-410-52-00-52164.0017 AUG 2018 FSA ADMIN FEES51-510-52-00-52168.0018 AUG 2018 FSA ADMIN FEES52-520-52-00-52164.00INVOICE TOTAL:339.00 *CHECK TOTAL:339.00 528334 FRNKMRSH FRANK MARSHALL9032008/29/18 01 ELEVATOR CAB LIGHTS88-880-60-00-6000331.37INVOICE TOTAL:331.37 *CHECK TOTAL:331.37 528335 HARRIS HARRIS COMPUTER SYSTEMSXT0000647206/28/18 01 MY GOVHUB FEES - JUNE 2018 01-120-54-00-546275.7102 MY GOVHUB FEES - JUNE 2018 51-510-54-00-546296.9503 MY GOVHUB FEES - JUNE 2018 52-520-54-00-546248.92INVOICE TOTAL:221.58 *XT0000651308/28/18 01 MY GOVHUB FEES - AUG 2018 01-120-54-00-546276.2302 MY GOVHUB FEES - AUG 2018 51-510-54-00-546297.6003 MY GOVHUB FEES - AUG 2018 52-520-54-00-546249.26INVOICE TOTAL:223.09 *CHECK TOTAL:444.67Page 27 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528336 HEATHA ANTHONY HEATH109/07/18 01 INITIAL PAYMENT FOR CREATION 01-220-54-00-54622,500.0002 OF NEIGHBORHOOD DESIGN MANUAL ** COMMENT **INVOICE TOTAL:2,500.00 *CHECK TOTAL:2,500.00 528337 HIFIEVEN HI FI EVENTS, INC.YHD08311809/02/18 01 2018 HTD SOUND, LIGHTING79-795-56-00-56021,700.0002 EQUIPMENT & LABOR FOR EVENTS ** COMMENT **INVOICE TOTAL:1,700.00 *CHECK TOTAL:1,700.00 528338 IMAGEPLU IMAGE PLUS3362208/29/18 01 CAR SHOW T-SHIRTS79-795-56-00-5602623.11INVOICE TOTAL:623.11 *CHECK TOTAL:623.11 528339 INGEMUNS INGEMUNSON LAW OFFICES LTD588309/04/18 01 08/06/18 ADMIN HEARING01-210-54-00-5467150.00INVOICE TOTAL:150.00 *CHECK TOTAL:150.00 528340 INTERDEV INTERDEV, LLCMSP101706408/31/18 01 MONTHLY BILLING - AUG 2018 01-640-54-00-54509,711.00INVOICE TOTAL:9,711.00 *CHECK TOTAL:9,711.00Page 28 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528341 KCOEC KENDALL COUNTY OUTDOORSUMMER201808/14/18 01 SUMMER CANOE CLASSES79-795-54-00-5462360.00INVOICE TOTAL:360.00 *CHECK TOTAL:360.00 528342 KENDCROS KENDALL CROSSING, LLCBD REBATE 07/1809/11/18 01 JULY 2018 BUSINESS DIST REBATE 01-000-24-00-24871,180.34INVOICE TOTAL:1,180.34 *CHECK TOTAL:1,180.34 528343 KENPRINT ANNETTE M. POWELL18-083008/30/18 01 2,000 PAYROLL VOUCHERS01-210-54-00-5430255.40INVOICE TOTAL:255.40 *CHECK TOTAL:255.40 528344 KONICA KONICA MINOLTA3241483509/01/18 01 08/01-09/01 COPIER LEASE01-110-54-00-5485175.1902 08/01-09/01 COPIER LEASE01-120-54-00-5485140.1503 08/01-09/01 COPIER LEASE01-220-54-00-5485260.9804 08/01-09/01 COPIER LEASE01-210-54-00-5485366.8405 08/01-09/01 COPIER LEASE01-410-54-00-548535.2906 08/01-09/01 COPIER LEASE51-510-54-00-548535.2907 08/01-09/01 COPIER LEASE52-520-54-00-548535.2908 08/01-09/01 COPIER LEASE79-790-54-00-5485130.4909 08/01-09/01 COPIER LEASE79-795-54-00-5485130.48INVOICE TOTAL:1,310.00 *CHECK TOTAL:1,310.00 528345 LANEMUCH LANER, MUCHIN, DOMBROW, BECKERPage 29 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528345 LANEMUCH LANER, MUCHIN, DOMBROW, BECKER54017506/01/18 01 MILEAGE EXPENSE01-640-54-00-546357.99INVOICE TOTAL:57.99 *54679609/01/18 01 2018 GENERAL COUNSELING01-640-54-00-54631,440.0002 THROUGH 08/20/18** COMMENT **INVOICE TOTAL:1,440.00 *54726109/01/18 01 GENERAL COUNSELING THROUGH 01-640-54-00-54635,670.0002 08/20/18** COMMENT **INVOICE TOTAL:5,670.00 *CHECK TOTAL:7,167.99 528346 LAWLESSM MATTHEW J. LAWLESS09081809/08/18 01 REFEREE79-795-54-00-5462105.00INVOICE TOTAL:105.00 *CHECK TOTAL:105.00 528347 LAWSON LAWSON PRODUCTS930604408108/14/18 01 WASHERS, SCREWS, NUTS01-410-56-00-562056.7602 WASHERS, SCREWS, NUTS51-510-56-00-562056.7603 WASHERS, SCREWS, NUTS52-520-56-00-562056.76INVOICE TOTAL:170.28 *CHECK TOTAL:170.28 528348 MENLAND MENARDS - YORKVILLE2631108/20/18 01 SMOKE ALARM, EXIT LIGHT23-216-56-00-5656131.1802 BATTERY, CLEANER** COMMENT **INVOICE TOTAL:131.18 *Page 30 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528348 MENLAND MENARDS - YORKVILLE2639508/21/18 01 NIPPLE, STOVE BOLT51-510-56-00-56204.01INVOICE TOTAL:4.01 *2639708/21/18 01 BOARDS, BATTERIES, BRUSH79-790-56-00-562054.48INVOICE TOTAL:54.48 *2643408/21/18 01 3 RAIL FENCE88-880-60-00-600059.99INVOICE TOTAL:59.99 *2643608/21/18 01 REPLACEMENT CHAIN52-520-56-00-562016.97INVOICE TOTAL:16.97 *CHECK TOTAL:266.63 528349 MENLAND MENARDS - YORKVILLE2643708/21/18 01 STAIN, BRUSH72-720-60-00-6069101.25INVOICE TOTAL:101.25 *CHECK TOTAL:101.25 528350 MENLAND MENARDS - YORKVILLE2643908/21/18 01 10 BANQUET TABLES79-790-56-00-5620349.90INVOICE TOTAL:349.90 *2650008/22/18 01 NAILS79-790-56-00-56203.98INVOICE TOTAL:3.98 *2650808/22/18 01 OIL, FUNNEL, OUTLET SURGE 52-520-56-00-562049.7502 PROTECTOR** COMMENT **INVOICE TOTAL:49.75 *2652308/22/18 01 CONCRETE MIX, CONDUIT88-880-60-00-600027.90INVOICE TOTAL:27.90 *Page 31 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528350 MENLAND MENARDS - YORKVILLE2660408/23/18 01 REBAR RODS88-880-60-00-600051.22INVOICE TOTAL:51.22 *2662808/23/18 01 WATER STOP01-410-56-00-56427.29INVOICE TOTAL:7.29 *2663308/23/18 01 BRUSH, ADAPTER52-520-56-00-56205.98INVOICE TOTAL:5.98 *2669308/24/18 01 FOLDING KNIFE, PLIERS, UTILITY 79-790-56-00-563059.3402 KNIFE** COMMENT **INVOICE TOTAL:59.34 *2671508/24/18 01 REBAR RODS88-880-60-00-600023.64INVOICE TOTAL:23.64 *2673108/24/18 01 SEALS, WASHER, POLE BREAKERS 88-880-60-00-600041.94INVOICE TOTAL:41.94 *2673308/24/18 01 HITCH RING, ROPE, MANURE FORK, 01-410-56-00-5620110.5402 SPRING SNAP** COMMENT **INVOICE TOTAL:110.54 *2695608/27/18 01 OIL, CONTRACTOR BAGS, PAINT 79-790-56-00-5620141.40INVOICE TOTAL:141.40 *2705308/28/18 01 ELECTRICAL TAPE, BUG SPRAY, 79-790-56-00-5620135.7602 GLOVES, Y-VALVE, ROPE** COMMENT **INVOICE TOTAL:135.76 *2712708/29/18 01 TERRY TOWELS, DUCT TAPE,79-795-56-00-560299.3402 SOAP, BUG SPRAY, BUNGEE KIT, ** COMMENT **03 NERF BALLS, UTILITY KNIFE,** COMMENT **04 SUNSCREEN, GARBAGE BAGS** COMMENT **Page 32 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528350 MENLAND MENARDS - YORKVILLE2712708/29/18 05 MENARDS REBATE79-795-56-00-5602-3.40INVOICE TOTAL:95.94 *2722308/30/18 01 ROPE, SPRING SNAPS, DUCK TAPE, 79-790-56-00-5620104.0702 CABLE TIES, PADDED TIEDOWN** COMMENT **INVOICE TOTAL:104.07 *2725908/30/18 01 OUTLET23-216-56-00-56562.98INVOICE TOTAL:2.98 *2729008/31/18 01 FOAM WASH01-410-56-00-56205.54INVOICE TOTAL:5.54 *2729208/31/18 01 DUCT SEALING COMPOUND51-510-56-00-56383.98INVOICE TOTAL:3.98 *2730208/31/18 01 NUTS, WASHERS, BOLTS01-410-56-00-562013.44INVOICE TOTAL:13.44 *2781609/06/18 01 COUPLER, CONNECTORS, CONDUIT 88-880-60-00-600034.43INVOICE TOTAL:34.43 *2782309/06/18 01 BRAKELEEN, RATCHET, HEX NUTS 79-790-56-00-563037.12INVOICE TOTAL:37.12 *27837-1809/06/18 01 WIRE, CONNECTORS, SEALS88-880-60-00-600068.34INVOICE TOTAL:68.34 *2791209/07/18 01 RAIN SUIT, BOOT COVER UPS 79-790-56-00-562054.97INVOICE TOTAL:54.97 *CHECK TOTAL:1,429.45 528351 METIND METROPOLITAN INDUSTRIES, INC.Page 33 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528351 METIND METROPOLITAN INDUSTRIES, INC.000033799408/27/18 01 REPLACEMENT PUMP INSTALLATION 52-520-56-00-56138,715.00INVOICE TOTAL:8,715.00 *CHECK TOTAL:8,715.00 528352 MIDWSALT MIDWEST SALTP44068309/07/18 01 BULK ROCK SALT51-510-56-00-56382,573.70INVOICE TOTAL:2,573.70 *CHECK TOTAL:2,573.70 528353 NEENAH NEENAH FOUNDRY CO.28687008/29/18 01 SOLID LID52-520-56-00-5640692.55INVOICE TOTAL:692.55 *CHECK TOTAL:692.55 528354 NEMRT NORTH EAST MULTI-REGIONAL24087508/29/18 01 40 HOUR FIELD TRAINING-GERLACH 01-210-54-00-5412255.00INVOICE TOTAL:255.00 *CHECK TOTAL:255.00 528355 NEOPOST NEOFUNDS BY NEOPOST091418-CITY09/14/18 01 POSTAGE METER REFILL01-000-14-00-1410400.00INVOICE TOTAL:400.00 *CHECK TOTAL:400.00 528356 NEOUSA NEOPOST USA INCPage 34 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528356 NEOUSA NEOPOST USA INC5607238809/05/18 01 OCT 2018-JAN 2019 POSTAGE 79-795-54-00-548592.8502 MACHINE LEASE** COMMENT **INVOICE TOTAL:92.85 *CHECK TOTAL:92.85 528357 NICOR NICOR GAS00-41-22-8748 4-0818 08/30/18 01 08/01-08/30 1107 PRAIRIE LN 01-110-54-00-548038.12INVOICE TOTAL:38.12 *12-43-53-5625 3-0818 08/31/18 01 08/01-08/31 609 N BRIDGE01-110-54-00-548021.40INVOICE TOTAL:21.40 *15-41-50-1000 6-0818 08/31/18 01 07/31-08/30 804 GAME FARM RD 01-110-54-00-5480102.82INVOICE TOTAL:102.82 *15-64-61-3532 5-0818 08/30/18 01 08/01-08/30 1991 CANNONBALL 01-110-54-00-548031.00INVOICE TOTAL:31.00 *20-52-56-2042 1-0818 08/28/18 01 07/30-08/28 420 FAIRHAVEN 01-110-54-00-548095.47INVOICE TOTAL:95.47 *23-45-91-4862 5-0818 08/31/18 01 07/31-08/31 101 BRUELL01-110-54-00-5480100.59INVOICE TOTAL:100.59 *40-52-64-8356 1-0818 09/04/18 01 08/02-09/04 102 E VAN EMMON 01-110-54-00-548095.04INVOICE TOTAL:95.04 *46-69-47-6727 1-0818 09/06/18 01 08/06-09/06 1975 N BRIDGE 01-110-54-00-548095.08INVOICE TOTAL:95.08 *61-60-41-1000 9-0818 09/05/18 01 08/01-08/31 610 TOWER01-110-54-00-548048.41INVOICE TOTAL:48.41 *Page 35 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528357 NICOR NICOR GAS80-56-05-1157 -0818 09/06/18 01 08/07-09/06 2512 ROSEMONT 01-110-54-00-548038.14INVOICE TOTAL:38.14 *83-80-00-1000 7-0818 09/05/18 01 08/01-08/31 610 TOWER01-110-54-00-548038.40INVOICE TOTAL:38.40 *CHECK TOTAL:704.47 528358 NICOR NICOR GAS91-85-68-4012 8-0818 08/31/18 01 07/31-08/30 902 GAME FARM RD 82-820-54-00-5480359.00INVOICE TOTAL:359.00 *CHECK TOTAL:359.00 528359 NICOR NICOR GAS95-16-10-1000 4-0818 08/31/18 01 08/02-08/31 1 RT4701-110-54-00-548028.19INVOICE TOTAL:28.19 *CHECK TOTAL:28.19D000996 ORRKKATHLEEN FIELD ORR & ASSOC.1571809/05/18 01 MISC ADMIN LEGAL MATTERS01-640-54-00-54566,925.8202 KC GREEN SOLAR MATTERS90-120-00-00-0011107.5003 FLIGHT TEAM MATTERS90-128-00-00-0011120.9304 DOWNTOWN TIF II MATTERS89-890-54-00-5466473.0005 GRANDE RESERVE MATTERS01-640-54-00-5456107.5006 MEETINGS01-640-54-00-5456500.0007 HOOVER MATTERS01-640-54-00-545653.75INVOICE TOTAL:8,288.50 *DIRECT DEPOSIT TOTAL:8,288.50Page 36 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528360 PARADISE PARADISE CAR WASH22374409/06/18 01 AUG 2018 CAR WASH79-795-54-00-54954.00INVOICE TOTAL:4.00 *22376109/06/18 01 AUG 2018 CAR WASHES01-210-54-00-549521.00INVOICE TOTAL:21.00 *CHECK TOTAL:25.00 528361 PIPERSON STEVE PIPER & SONS, INC.1129308/17/18 01 STUMP GRINDING01-410-54-00-54581,120.00INVOICE TOTAL:1,120.00 *1131608/21/18 01 STUMP GRINDNG01-410-54-00-5458300.00INVOICE TOTAL:300.00 *1133108/23/18 01 REMOVED DEAD OAK TREE01-410-54-00-54581,600.00INVOICE TOTAL:1,600.00 *CHECK TOTAL:3,020.00 528362 QUICKSIG QUICK SIGNS INC.1885907/30/18 01 DRIVE & DINE BANNER79-795-56-00-560686.00INVOICE TOTAL:86.00 *1894708/24/18 01 PET FEST BANNER79-795-56-00-560286.50INVOICE TOTAL:86.50 *CHECK TOTAL:172.50 528363 R0000474 NEIL BORNEMAN09121809/12/18 01 REFUND CITY & LIBRARY PORTION 01-640-54-00-54911,232.91Page 37 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528363 R0000474 NEIL BORNEMAN09121809/12/18 02 OF TAXES PER ORDINANCE** COMMENT **03 2006-105** COMMENT **INVOICE TOTAL:1,232.91 *CHECK TOTAL:1,232.91 528364 R0002107 ALAN EASTOM09071809/07/18 01 REFUND OVERPAYMENT ON FINAL 01-000-13-00-1371351.1302 BILL FOR ACCT#0300705840-04 ** COMMENT **INVOICE TOTAL:351.13 *CHECK TOTAL:351.13 528365 R0002108 ED WILLIAMS09071809/07/18 01 REFUND OVERPAYMENT PAID BY LL 01-000-13-00-1371162.2202 ON FINAL BILL FOR** COMMENT **03 ACCT#0103121200-12** COMMENT **INVOICE TOTAL:162.22 *CHECK TOTAL:162.22 528366 R0002109 RICHARD KORINEK09071809/07/18 01 REFUND OVERPAYMENT ON FINAL 01-000-13-00-1371198.5302 BILL FOR ACCT#0104252800-01 ** COMMENT **INVOICE TOTAL:198.53 *CHECK TOTAL:198.53 528367 R0002110 DOUG WILLIAMS09071809/07/18 01 REFUND OVERPAYMENT ON FINAL 01-000-13-00-1371189.02Page 38 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528367 R0002110 DOUG WILLIAMS09071809/07/18 02 BILL FOR ACCT#0300404320-04 ** COMMENT **INVOICE TOTAL:189.02 *CHECK TOTAL:189.02 528368 R0002111 MICHAEL BAKER09071809/07/18 01 REFUND OVERPAYMENT ON FINAL 01-000-13-00-1371220.5702 BILL FOR ACCT#0101353100-01 ** COMMENT **INVOICE TOTAL:220.57 *CHECK TOTAL:220.57 528369 R0002112 BRIAN MINNECI797955600560209/11/18 01 2018 HTD MEAL TICKET79-795-56-00-560225.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:25.00 *CHECK TOTAL:25.00 528370 R0002113 BONES & BREW INC2018HTD09/11/18 01 2018 HTD MEAL TICKET79-795-56-00-5602110.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:110.00 *CHECK TOTAL:110.00 528371 REINDERS REINDERS, INC.1752022-0008/24/18 01 END ROD, BRACKET, BUSHING, 79-790-56-00-5640125.4002 SCREWS, WASHERS, BEARING** COMMENT **03 SLEEVE** COMMENT **INVOICE TOTAL:125.40 *CHECK TOTAL:125.40Page 39 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528372 RIVRVIEW RIVERVIEW FORDFOCS40818008/29/18 01 REPLACED BOTH BRAKE FLUID 52-520-54-00-5490804.7102 SEALS** COMMENT **INVOICE TOTAL:804.71 *CHECK TOTAL:804.71 528373 SEWEREQP SEWER EQUIPMENT CO OF ILLINOIS000000091008/15/18 01 ROTATING NOZ52-520-56-00-5628455.00INVOICE TOTAL:455.00 *000000092908/28/18 01 BUSHING, 4" SKID52-520-56-00-5628389.60INVOICE TOTAL:389.60 *CHECK TOTAL:844.60 528374 SFBCT SWFVCTCYV2Q201809/04/18 01 40% OF 2ND QTR 2018 CABLE 01-640-54-00-547523,760.1102 FRANCHISE PAYMENT OF** COMMENT **03 $59,400.27** COMMENT **INVOICE TOTAL:23,760.11 *CHECK TOTAL:23,760.11 528375 SHISHI INTERNATIONAL CORPB0877168308/30/18 01 ACROBAT PRO LICENSES01-640-54-00-54504,180.00INVOICE TOTAL:4,180.00 *CHECK TOTAL:4,180.00 528376 SISLERS SISLER'S ICE, INC.43983708/30/18 01 HTD ICE79-795-56-00-5602425.00INVOICE TOTAL:425.00 *CHECK TOTAL:425.00Page 40 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528377 SPEEDWAY FLEETCOR SUPERFLEET MASTERCARDFB638-09111809/11/18 01 AUG 2018 GASOLINE01-210-56-00-56954,389.2502 AUG 2018 GASOLINE51-510-56-00-5695639.2803 AUG 2018 GASOLINE01-220-56-00-5695120.9004 AUG 2018 GASOLINE52-520-56-00-5695639.2805 AUG 2018 GASOLINE01-410-56-00-5695639.28INVOICE TOTAL:6,427.99 *CHECK TOTAL:6,427.99 528378 STREICH STREICHERSI133021109/07/18 01 14 BADGES01-210-56-00-56001,382.95INVOICE TOTAL:1,382.95 *CHECK TOTAL:1,382.95 528379 SUBURLAB SUBURBAN LABORATORIES INC.15844408/31/18 01 FLUORIDE SAMPLES51-510-54-00-5429354.00INVOICE TOTAL:354.00 *CHECK TOTAL:354.00 528380 TBSTBS CONSTRUCTION4168909/07/18 01 S. MAIN & VAN EMMON SIDEWALK 88-880-60-00-600011,740.0002 REPAIRS** COMMENT **INVOICE TOTAL:11,740.00 *4169009/10/18 01 505 S MAIN SIDEWALK REPAIR 23-230-60-00-60411,200.00INVOICE TOTAL:1,200.00 *4169109/10/18 01 EAST ALLEY SIDE WALK REPAIRS 88-880-60-00-60005,995.00INVOICE TOTAL:5,995.00 *CHECK TOTAL:18,935.00Page 41 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528381 TRAFFIC TRAFFIC CONTROL CORPORATION10803208/27/18 01 ROUND HOUSING01-410-54-00-5435120.00INVOICE TOTAL:120.00 *CHECK TOTAL:120.00 528382 TRCONTPR TRAFFIC CONTROL & PROTECTION9368508/24/18 01 HARDWARE FOR SIGNS01-410-56-00-5619120.85INVOICE TOTAL:120.85 *CHECK TOTAL:120.85 528383 UPS5361 DDEDC #3, INC09061809/06/18 01 I PKG TO KFO01-110-54-00-545232.33INVOICE TOTAL:32.33 *CHECK TOTAL:32.33 528384 WALDENS WALDEN'S LOCK SERVICE1969906/26/18 01 DORMA DOOR CLOSER23-216-56-00-5656474.00INVOICE TOTAL:474.00 *CHECK TOTAL:474.00 528385 WATERSER WATER SERVICES CO.2838208/24/18 01 EMERGENCY LEAK DETECTION AT 51-510-54-00-5462415.0002 113 APPLE CT** COMMENT **INVOICE TOTAL:415.00 *CHECK TOTAL:415.00 528386 WELDSTAR WELDSTARPage 42 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528386 WELDSTAR WELDSTAR0167450808/24/18 01 GAS STEEL CYLINDER01-410-54-00-548516.74INVOICE TOTAL:16.74 *CHECK TOTAL:16.74 528387 WIREWIZ WIRE WIZARD OF ILLINOIS, INC3002909/01/18 01 BRUELL LIFT OCT-DEC 201852-520-54-00-546269.0002 ALARM MONITORING** COMMENT **INVOICE TOTAL:69.00 *3003009/01/18 01 COUNTRYSIDE LIFT OCT-DEC 2018 52-520-54-00-546269.0002 ALARM MONITORING** COMMENT **INVOICE TOTAL:69.00 *CHECK TOTAL:138.00D000997 YBSDYORKVILLE BRISTOL0918SF09/14/18 01 AUG 2018 SANITARY FEES95-000-24-00-2450284,133.29INVOICE TOTAL:284,133.29 *DIRECT DEPOSIT TOTAL:284,133.29 528388 YORKSELF YORKVILLE SELF STORAGE, INC083018-4508/30/18 01 SEPT 2018 STORAGE RENTAL01-210-54-00-548580.00INVOICE TOTAL:80.00 *CHECK TOTAL:80.00 528389 YOUNGM MARLYS J. YOUNG08211809/04/18 01 08/21/18 PW MEETING MINUTES 01-110-54-00-546260.00INVOICE TOTAL:60.00 *Page 43 of 50 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT)51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/18/18TIME: 12:22:41UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 09/25/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528389 YOUNGM MARLYS J. YOUNG09041809/08/18 01 09/04/18 EDC MEETING MINUTES 01-110-54-00-546249.00INVOICE TOTAL:49.00 *CHECK TOTAL:109.00480,757.46293,115.17TOTAL CHECKS PAID: TOTAL DIRECT DEPOSITS PAID: TOTAL AMOUNT PAID:773,872.63Page 44 of 50 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/10/18 UNITED CITY OF YORKVILLE TIME: 08:04:20 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 09/10/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528287 SHI SHI INTERNATIONAL CORP 15768203 08/08/18 01 WINDOWS OFFICE 365 LICENSING 01-640-54-00-5450 27,440.00 02 RENEWALS ** COMMENT ** INVOICE TOTAL: 27,440.00 * CHECK TOTAL: 27,440.00 TOTAL AMOUNT PAID: 27,440.00Page 45 of 50 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/13/18 UNITED CITY OF YORKVILLE TIME: 10:49:33 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 131130 KCR KENDALL COUNTY RECORDER'S 09/07/18 8724 09/07/18 01 FILED 5 NEW MOWING LIENS 25-215-54-00-5448 245.00 INVOICE TOTAL: 245.00 * CHECK TOTAL: 245.00 TOTAL AMOUNT PAID: 245.00Page 46 of 50 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/13/18 UNITED CITY OF YORKVILLE TIME: 11:09:57 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 131131 KCR KENDALL COUNTY RECORDER'S 09/12/18 8830 09/12/18 01 RELEASE 1 UTILITY LIEN 51-510-54-00-5448 49.00 02 SATISFACTION OF TAX LIEN - 01-000-24-00-2440 49.00 03 WINDETT RIDGE SSA ** COMMENT ** 04 SATISFACTION OF TAX LIEN - 01-000-24-00-2440 49.00 05 GRANDE RESERVE SSA ** COMMENT ** 06 2 SATISFACTION OF TAX LIENS - 01-000-24-00-2440 98.00 07 RAINTREE VILLAGE SSA ** COMMENT ** INVOICE TOTAL: 245.00 * CHECK TOTAL: 245.00 TOTAL AMOUNT PAID: 245.00Page 47 of 50 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 09/12/18 UNITED CITY OF YORKVILLE TIME: 11:14:44 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 09/12/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528289 MORROW MORROW BROTHERS FORD, INC 091218 09/12/18 01 PURCHASE OF 2 FORD F150 01-220-54-00-5422 44,985.00 02 VEHICLES FOR COMMUNITY ** COMMENT ** 03 DEVELOPMENT DEPARTMENT ** COMMENT ** INVOICE TOTAL: 44,985.00 * CHECK TOTAL: 44,985.00 TOTAL AMOUNT PAID: 44,985.00Page 48 of 50 REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION18,971.29$ -$ 18,971.29 2,009.38$ 1,375.91$ 22,356.58$ FINANCE10,232.26 - 10,232.26 1,095.33 767.96 12,095.55$ POLICE109,779.55 1,184.68 110,964.23 649.24 8,132.12 119,745.59$ COMMUNITY DEV.16,312.46 - 16,312.46 1,736.80 1,211.28 19,260.54$ STREETS14,317.52 - 14,317.52 1,510.49 1,046.19 16,874.20$ WATER21,917.58 1,045.52 22,963.10 2,403.64 1,693.39 27,060.13$ SEWER8,604.61 - 8,604.61 923.62 644.59 10,172.82$ PARKS19,714.66 695.01 20,409.67 1,972.47 1,490.47 23,872.61$ RECREATION15,292.02 - 15,292.02 1,363.06 1,149.01 17,804.09$ LIBRARY16,454.49 - 16,454.49 1,075.45 1,239.08 18,769.02$ TOTALS251,596.44$ 2,925.21$ 254,521.65$ 14,739.48$ 18,750.00$ 288,011.13$ TOTAL PAYROLL288,011.13$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYSeptember 7, 2018Page 49 of 50 ACCOUNTS PAYABLE DATE City Manuual Check Register (Page 1)09/14/2018 48,786.12 City MasterCard Bill Register (Pages 2 - 10)09/25/2018 243,564.21 City Check Register (Pages 11 - 44)09/25/2018 773,872.63 SUB-TOTAL: $1,066,222.96 OTHER PAYABLES Manual Check #528287 - SHI - Windows Licensing Renewal (Page 45)09/10/2018 27,440.00$ Clerk's Check #131130- Kendall County Recorder (Page 46)09/07/2018 245.00$ Clerk's Check #131131- Kendall County Recorder (Page 47)09/12/2018 245.00$ Manual Check 528289 - Morrow Brothers-Com/Dev Trucks (Page 48)09/12/2018 44,985.00$ SUB-TOTAL: $72,915.00 Bi - Weekly (Page 49)09/07/2018 288,011.13$ SUB-TOTAL: $288,011.13 TOTAL DISBURSEMENTS:1,427,149.09$ UNITED CITY OF YORKVILLE BILL LIST SUMMARY Tuesday, September 25, 2018 PAYROLL Page 50 of 50 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #1 Tracking Number CC 2018-18 National Suicide Prevention Awareness Month Proclamation and Update City Council – September 25, 2018 None Mayor Gary J. Golinski Name Department viiii i-i i i i _ i i •.i\ y j/%..X111•r i r•11•iri•f111'•r iirll•r ir1`•`1••i i,111•..,1`•`11•:-i•1111...x\.`111•..•11•.a 1 11•..•,1••- \`;.: 3 1 Irk-•:J:!1,1=.•:`=!!I:`=,!I/I•-`,,! .••:a:!2!I.:....`'1•Il. :.`.!?!l.••.`'!!1.....`'',Il.••.`111/1..••`11 i••.`=1!`I'-..; A# UNITED CITY OF YORKVILLE1u - Zoo s 111 I'1 I ti' 1111111IIf4, ; PROCLAMATION r; ! t •—iii/1 11 1; September Is National Suicide Prevention Awareness Month 11'11 11111010IIII i WHEREAS; September is known around the United States as National Suicide Prevention ,;. - •1 1 iii:: !; i Awareness Month and is intended to help promote awareness surrounding each of the Suicide = 41y.' 1 Ill 1'i` ? 11 1 B II111=• Prevention resources available to us and our community. The simple goal is to learn how to help 1111I 111,1!•; 1111 11 !; those around us and how to talk about suicide without increasing the risk of harm; and 4;/1' 1111 ,•, WHEREAS; Suicidal thoughts can affect anyone regardless of age, gender, race, orientation, ,;No f fl income level,religion,or background; and n.•:•, WHEREAS; According to the CDC,each year more than 41,000 people die by suicide; and j/111,111 4.,,:. WHEREAS; Suicide is the 10th leading cause of death among adults in the US, and the 2nd .,•., I) I1(#0 2--Zl leading cause of death among people aged 10-24; and 11111III111111'r 1;1111 11 -•WHEREAS; Yorkville, Illinois is no different than any other community in the country, but 1 1'/. chooses to publicly state and place our full support behind local educators, mental health --y0 1,11110; professionals, athletic coaches, pack leaders, police officers, and parents, as partners in 11I11 supporting our community in simply being available to one another; and 11 1 hi VIII WHEREAS; local organizations like Suicide Prevention Services SPS and national ti 111II organizations like the National Alliance on Mental Illness (NAMI) are on the front lines of a 1''•” battle that many still refuse to discuss in public, as suicide and mental illness remain too taboo a I1111 i,,topic to speak on; and 1j11111 111 1 4 111 WHEREAS, every member of our community should understand that throughout life's struggles 11111 we all need the occasional reminder that we are all silently fighting our own battles; and III 1;:; WHEREAS, I encourage all residents to take the time to inquire as to the wellbeing of their !%/;I1111' family, friends, and neighbors over the next few days and to genuinely convey their appreciation1111/ 11 1;;% for their existence by any gesture they deem appropriate. A simple phone call, message, handshake, or hug can go a long way towards helping someone realize that suicide is not the t•,il 11111/h answer.111II U=:NOW, THEREFORE, be it resolved that I, Gary J. Golinski, do hereby proclaim the month of Illhi ; '! September 2018, as National Suicide Prevention Awareness Month in the United City of1IIIIIi Yorkville. 11 1'li Dated this 24"'day of April,2018,A.D.111 1IAII arS . Golinski Mayor Z 1,11 1 1,IL.:.::.1,I,L..::.1,IL.:.::.1,j.;::.1,1L.:.::.1 IL.,:1,j L..r.1,IL....1,IL....1 I.. .,,,•,-= u i 11 1 1_1 1__1 1__1 1__1 1_ 1 1 r_1 1_iri i_1 1_iri i_1jl iiii ;//I i Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #2 Tracking Number CC 2018-43 Greenbriar Road Path/Sidewalk City Council – September 25, 2018 N/A Majority Approval See attached memo. Bart Olson Administration Name Department Summary Consideration of construction of a 5’ concrete sidewalk instead of an 8’ asphalt trail along the north side of Greenbriar Rd, between the Briarwood subdivision and Route 47. Background This item was last discussed by the City Council at the August 28th City Council meeting. At that meeting, the City Council authorized by motion construction of an 8’ asphalt path along Greenbriar Road. After the meeting, some additional design work was completed that showed the path would either have to be narrowed significantly at two points along the path to jog around two utility boxes or the utility boxes would have to be moved. Moving the utility boxes would be prohibitively expensive, and it is not good path construction practice to have funnel points and varying widths in a path. Subsequently, Eric Dhuse met with members of the Parks Department to look at their in-house sidewalk construction capabilities and determined that much of a 5’ concrete sidewalk could be done with in-house labor. He recommends this option, rather than an 8’ asphalt path. Additional information on his recommendation is included in an attached email. Recommendation Because the original motion for the item stipulated an 8’ asphalt path, a new City Council motion or consent to deviate from the motion is needed. Staff recommends approval of a 5’ foot concrete sidewalk. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: September 19, 2018 Subject: Greenbriar Road path/sidewalk 1 Bart Olson From:Eric Dhuse Sent:Monday, September 17, 2018 8:01 AM To:Bart Olson Subject:Greenbriar Trail Attachments:IMG_1212.jpg; IMG_1213.jpg Bart, After meeting with EEI on site to perform the initial layout for the trail, it was found that there are two areas where trail will not fit between the utilities. I have attached pictures showing the areas of conflict. Instead of an asphalt trail, I am recommending the construction of a 5’ concrete sidewalk. After talking to Scott Sleezer, he believes that we can install the trail using our combined crews from PW and Parks. The parks department has poured a large amount of concrete this summer, and have accumulated the necessary form boards and tools that we will need to complete this job. We feel that we can bring this project in at the same amount as the asphalt trail estimate which was $18,000. The previous concrete sidewalk estimate was using all contractors, that is why there was such a large price difference. By using our own labor force, we are going to be able to save a substantial amount of money. We have called in a JULIE locate request to see where all the underground utilities are located. Once they are confirmed, we will be able to complete the final layout and start construction. I estimate that construction can start as early as next week if everything falls into place. Please let me know if you have any questions or need further information. Thanks, Eric Summary In order to lower the cost of providing a safe pedestrian and bicycle connection path for the residents of Greenbriar, Sunflower, Heritage Woods, and Briarwood the Public Works Department was going to perform most of the work items associated with constructing the asphalt path along the north right of way of Greenbriar Rd. After speaking With the Parks Department, we are confident that we can complete the entire project in house with their help. By doing this, we hope to be able to complete the project quickly and at the lowest cost possible. If approved, we would tentatively schedule the project for a mid -September start. Recommendation I would recommend to keep the construction budget at $18,400 due to the fact that the Public Works Department was scheduled to perform most of the work items when the cost estimate was finalized. Any additional savings can be used towards other sidewalk projects throughout the year. If you have any questions, or need further information, please let me know. Memorandum To: Mayor and City Council From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: August 23, 2018 Subject: Ground Effects Sidewalk Together with Public Works we have refined and adjusted the cost estimates. The new estimates account for several of the work items to be completed by the Public Works Department. All items not able to be performed by Public Works will need to be contracted separately. We will be prepared to discuss further at the committee meeting. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: August 14, 2018 Subject: Ground Effects Sidewalk B r i d g e B r i d g e Green BriarGreen BriarEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 / www.eeiweb.conPROPOSED SIDEWALK LOCATION MAPOPTION 1DATE:JULY 2018United City of Yorkville800 Game Farm RoadYorkville, IL 60560(630) 553-4350http://www.yorkville.il.usGREENBRIAR SIDEWALK UNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOISCONSULTING ENGINEERSNO. DATEREVISIONSPROJECT NO.:YO1826PATH:H:/GIS/PUBLIC/YORKVILLE/2018/YO1826_SIDEWALK OPTION 1.MXDFILE:fffääNORTHCONNECTION TO SOUTH SIDEWALKCONNECTION TO SOUTH SIDEWALKUTILITY BOXESUTILITY BOXESLegendProposed Sidewalk JOB NO: DESIGNED: DATE: PROJECT TITLE: ITEM UNIT NO.UNIT QUANTITY PRICE AMOUNT 1 CY 150 -$ -$ 2 LF 20 75.00$ 1,500.00$ 3 SF 150 9.00$ 1,350.00$ 4 SF 4,400 7.00$ 30,800.00$ 5 SF 20 35.00$ 700.00$ 6 SUBBASE GRANULAR MATERIALS, TYPE B, CA-6 TON 130 12.00$ 1,560.00$ 7 SY 980 0.35$ 343.00$ 8 TON 1.2 100.00$ 120.00$ 9 LF 80 -$ -$ 10 LF 25 15.00$ 375.00$ 11 LS 1 2,000.00$ 2,000.00$ 38,700.00$ 20% CONTINGENCY 7,700.00$ 46,400.00$ ESTIMATED ENGINEERING =7,000.00$ IDOT PERMIT =3,000.00$ TOTAL - ESTIMATED COST TO ENGINEER AND CONSTRUCT =56,400.00$ assumes earth excavation and respread, subbase granular material, restoration, class D patch and paint striping done be City assumes curb and gutter, sidewalk, detectable warnings, pavement marking removal and traffic control and protection done by Contractor assumes 10' of curb each side of road at west end for road crossing (Contractor) assumes 4 sidewalk squares at Route 47 & 2 squares on southside of Greenbriar as it tees into exist sidewalk to make a 2% sidewalk landing (Contractor) assumes sidewalk unit cost excludes earth excavation (Contractor) assumes 4" thick and 6' wide sidewalk aggregate base at $12/ ton material cost done by City; trucking and install cost not included assumes restoration 10' wide total for sidewalk for earth excavation/topsoil respread (City) assumes all work within City ROW with no temporary construction easements needed assumes 6" topsoil strip and respread each side of sidewalk (City) assumes earth excavation (9" thick by 6' wide) can be respread and restored in north parkway; no CCDD required since staying onsite. assumes Class D Patch done by Yorkville Staff at HMA Material cost of $50/ton (City); trucking and install cost not included; 10SY = 1.2 tons assumes Restoration: seed @ $2/LB at 200 LB/Ac; Fert $1.50/lb (18-18-18) at 90 LB/Ac; Hydromulch @ $12/30LB Bale at 1000 LB/Ac; tackifier @ $50/3LB at 3 LB/Ac = $0.35/SY \\Milkyway\EEI_Storage\Docs\Public\Yorkville\2018\YO1826-C Ground Effects\Eng\[Preliminary Cost Estimate 2018-08-13.xlsx]PCE Option 1 North Sidewalk ITEM YO1826 JDH August 13, 2018 Ground Effects Sidewalk Addition Preliminary Engineering Cost Estimate - Option 1 - Sidewalk on North Side of Greenbriar Road EARTH EXCAVATION AND RESPREAD IN PARKWAY COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT SIDEWALK REMOVAL AND REPLACEMENT PCC SIDEWALK 5 INCH DETECTABLE WARNINGS SUB-TOTAL - ESTIMATED PROBABLE COST TO CONSTRUCT ESTIMATED PROBABLE COST TO CONSTRUCT RESTORATION CLASS D PATCH, TYPE 1, 4" PAINT PAVEMENT MARKING - 6" TRAFFIC CONTROL AND PROTECTION PAVEMENT MARKING REMOVAL Page 1 of 1 JOB NO: DESIGNED: DATE: PROJECT TITLE: ITEM UNIT NO.UNIT QUANTITY PRICE AMOUNT 1 CY 250 -$ -$ 2 LF 20 75.00$ 1,500.00$ 3 HOT-MIX ASPHALT SURFACE COURSE, MIX "C", N30 TON 100 50.00$ 5,000.00$ 4 SF 175 9.00$ 1,575.00$ 5 SF 20 35.00$ 700.00$ 6 SUBBASE GRANULAR MATERIALS, TYPE B, CA-6 TON 380 12.00$ 4,560.00$ 7 SY 1,280 0.35$ 448.00$ 8 TON 1.2 100.00$ 120.00$ 9 LF 80 -$ -$ 10 LF 25 15.00$ 375.00$ 11 LS 1 1,000.00$ 1,000.00$ 15,300.00$ 20% CONTINGENCY 3,100.00$ 18,400.00$ ESTIMATED ENGINEERING =2,800.00$ IDOT PERMIT =3,000.00$ TOTAL - ESTIMATED COST TO ENGINEER AND CONSTRUCT =24,200.00$ assumes earth excavation and respread, subbase granular material, restoration, class D patch, HMA shared use path and paint striping done be City assumes curb and gutter, sidewalk, detectable warnings, pavement marking removal and traffic control and protection done by Contractor assumes 10' of curb each side of road at west end for road crossing with 5' wide ramps (Contractor) assumes 5 sidewalk squares at Route 47 & 2 squares on southside of Greenbriar as it tees into exist sidewalk to make a 2% sidewalk landing (Contractor) assumes sidewalk unit cost excludes earth excavation (Contractor) assumes 8" thick and 9' wide shared use path aggregate base at $12/ ton material cost done by City; trucking and install cost not included assumes restoration 13' wide total for shared use path for earth excavation/topsoil respread (City) assumes all work within City ROW with no temporary construction easements needed; assumes no utility pedestal/transformer relocation assumes 6" topsoil strip and respread each side of sidewalk (City) assumes earth excavation (10" thick by 9' wide) can be respread and restored in north parkway; no CCDD required since staying onsite. assumes Class D Patch done by Yorkville Staff at HMA Material cost of $50/ton (City); trucking and install cost not included; 10SY = 1.2 tons assumes HMA Shared Use Path done by Yorkville Staff at HMA Material cost of $50/ton (City); trucking and install cost not included assumes Restoration: seed @ $2/LB at 200 LB/Ac; Fert $1.50/lb (18-18-18) at 90 LB/Ac; Hydromulch @ $12/30LB Bale at 1000 LB/Ac; tackifier @ $50/3LB at 3 LB/Ac = $0.35/SY \\Milkyway\EEI_Storage\Docs\Public\Yorkville\2018\YO1826-C Ground Effects\Eng\[Preliminary Cost Estimate 2018-08-13.xlsx]PCE Option 2 North 8' Bikepath Preliminary Engineering Cost Estimate - Option 2 - 8' Shared Use Path on North Side of Greenbriar Road YO1826 JDH August 13, 2018 Ground Effects Sidewalk Addition ITEM EARTH EXCAVATION AND RESPREAD IN PARKWAY COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENT SIDEWALK REMOVAL AND REPLACEMENT DETECTABLE WARNINGS SUB-TOTAL - ESTIMATED PROBABLE COST TO CONSTRUCT ESTIMATED PROBABLE COST TO CONSTRUCT RESTORATION CLASS D PATCH, TYPE 1, 4" PAINT PAVEMENT MARKING - 6" PAVEMENT MARKING REMOVAL TRAFFIC CONTROL AND PROTECTION Page 1 of 1 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: See attached memo. Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Planning and Zoning Commission #1 Tracking Number PZC 2018-16 Flight Team – Lot 6 Kendall Crossing City Council - September 25, 2018 Majority Vote Request for Special Use Authorization for a Tavern/Tasting Room & Bottle Shoppe Krysti J. Barksdale-Noble, AICP Community Development Name Department 1 Background & Request: The petitioner, Flight Team, LLC, has filed an application with the United City of Yorkville, Kendall County, Illinois requesting special use permit approval for the operation of a proposed tavern with a tasting room and packaged bottle sales within a proposed new multi-tenant building in the Kendall Crossing planned unit development. The property is currently a one (1) acre vacant lot west of the hotel site and is zoned in the B-2 General Business District PUD. The site developer is in the process of moving forward with the construction of a one-story approximately 7,000 square foot, of which 3,000 square feet would be dedicated for a tavern with a craft beer tasting room and future beer garden, within the Kendall Crossing commercial development. The sale of packaged liquors for offsite consumption is also planned. According to the concept plan provided, the proposed orientation of the building will be south with the entrance facing W. Kendall Drive. While the tavern use will offer patrons the ability to purchase and consume prepackaged snacks on the premises, food will not be prepared onsite; nor are food preparation facilities proposed for the property at this time. It is staff opinion that the proposed use is appropriate and similar to other drinking establishments within the city (e.g. Law Office) with the exception that food preparation will not be provided on the premises. Additionally, the tasting room concept is on-trend and offers a complimentary use to the other restaurants, hotel and banquet facility planned for the development. The site is adequately served by public utilities and within a master planned development where considerations for drainage, parking and access have been sufficiently addressed. Finally, the proposed commercial land use is consistent with the future land use designation of the current Comprehensive Plan. Staff is supportive of the proposed Special Use request. PLANNING & ZONING COMMISSION ACTION: The Planning and Zoning Commission reviewed the Petitioner’s requests at a public hearing held on September 12, 2018 and made the following action on the motions below: In consideration of testimony presented during a Public Hearing on September 12, 2018 and discussion of the findings of fact, the Planning and Zoning Commission recommends approval to the City Council a request for Special Use authorization for the operation of a proposed new tavern with a tasting room and packaged bottle sales in a new construction commercial building zoned B-2 General Business District PUD within the Kendall Crossing development located generally north of US 34 (Veterans Parkway) and west of IL 47 (N Bridge Street) Action Item: Harker – aye; Vinyard – aye; Olson– aye; Marcum- aye; Gockman– aye; 5 ayes; 0 nay Attachments: 1. Draft Ordinance. 2. Staff’s memorandum to the Planning & Zoning Commission dated August 17, 2018. 3. Copy of Petitioner’s Application w/exhibits. 4. Copy of Public Notice. Memorandum To: City Council From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Date: September 18, 2018 Subject: PZC 2018-16 - Flight Team – Lot 6 Kendall Crossing PUD Proposed Special Use for a Tavern/Tasting Room & Bottle Shoppe Ordinance No. 2018-___ Page 1 Ordinance No. 2018-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING A SPECIAL USE FOR A TAVERN ON LOT 6 OF KENDALL CROSSING WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, under section 11-13-1.1 of the Illinois Municipal Code (65 ILCS 5/1-1-1, et seq.), the Mayor and City Council of the City (collectively, the “Corporate Authorities”) may provide for the classification of special uses it its zoning ordinance; and, WHEREAS, pursuant to the United City of Yorkville Zoning Ordinance (the “Zoning Code”), any person owning or having an interest in property may file an application to use such land for one or more of the special uses provided for in the zoning district in which the land is situated; and, WHEREAS, Flight Team, LLC (“the Developer”) is the contract purchaser of the property located at Lot 6 of Kendall Crossing, legally described in Section 2 of this Ordinance (the “Subject Property”); and, WHEREAS, under the authority of the Zoning Code, the Subject Property is located in a designated B-2 Retail Commerce Business District, and a tavern is allowed in this district with a special use permit (Table 10.06.03 Business Uses); and, WHEREAS, the Corporate Authorities have received a request from the Developer for a special use permit for the Subject Property to allow a tavern; and, WHEREAS, a legal notice of publication regarding a public hearing before the Planning and Zoning Commission on the proposed special use permit was duly published in a newspaper of general circulation in the City, not more than thirty (30) nor less than fifteen (15) days prior to the public hearing; and, WHEREAS, notice to property owners within 500 feet of the Subject Property identified for the special use permit was delivered by certified mail; and, WHEREAS, the Planning and Zoning Commission convened and held a public hearing on the 12th day of September, 2018, on the question of recommending the special use application; and, WHEREAS, the Planning and Zoning Commission reviewed the standards set forth in Section 10-4-9(F) of the Zoning Code; and, Ordinance No. 2018-___ Page 2 WHEREAS, upon conclusion of said public hearing, the Planning and Zoning Commission recommended the approval of the special use for the Subject Property for a tavern use on the Subject Property. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: The above recitals are incorporated herein and made a part of this Ordinance. Section 2: That the Corporate Authorities hereby approve a special use for the Subject Property, legally described as: LT 6 KENDALL CROSSING PUB (EXC COM NE COR SD LT, SW 276.04, SE 44.10, SLY ALG CURVE TO PT ON CURVE 140.38, NE 241.36, NW 151.64, NLY ALG CURVE TO PT ON CURVE 33.13 TO POB) IN THE UNITED CITY OF YORKVILLE. Permanent Index Number: 02-28-104-040 for use as a tavern. Section 3: This Ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ____________________, 2018. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ________ day of ____________________, 2018. ______________________________ MAYOR 1 Background & Request: The petitioner, Flight Team, LLC, has filed an application with the United City of Yorkville, Kendall County, Illinois requesting special use permit approval for the operation of a proposed tavern with a tasting room and packaged bottle sales within a proposed new multi-tenant building in the Kendall Crossing planned unit development. The property is currently a one (1) acre vacant lot west of the hotel site and is zoned in the B-2 General Business District PUD. Existing Conditions: The existing zoning and land use for properties surrounding the subject property are as indicated below: Table 1. Surrounding Zoning and Land Uses Zoning Land Use North B-2, Retail Commerce Business District PUD Lighthouse Daycare (Kendall Crossing) East B-2, Retail Commerce Business District PUD Holiday Inn Site (Kendall Crossing) South B-2, Retail Commerce Business District Office Building (YCUSD 115) West R-4, Multi-Family Residential District Residential Development Memorandum To: Planning and Zoning Commission From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Date: August 17, 2018 Subject: PZC 2018-16 - Flight Team – Lot 6 Kendall Crossing PUD Proposed Special Use for a Tavern/Tasting Room & Bottle Shoppe 2 Petitioner’s Proposal: The site developer is in the process of moving forward with the construction of a one-story approximately 7,000 square foot, of which 3,000 square feet would be dedicated for a tavern with a craft beer tasting room and future beer garden, within the Kendall Crossing commercial development. The sale of packaged liquors for offsite consumption is also planned. According to the concept plan provided below, the proposed orientation of the building will be south with the entrance facing W. Kendall Drive. The image to the right illustrates the concept design plan for the interior of the proposed tavern. An approximately 56’ x 54’ area will have a tasting area with tables, chairs and display shelves. A climate-controlled cold room, storage and utility room, as well as public restroom area is depicted with an area for future outdoor patio space. While the tavern use will offer patrons the ability to purchase and consume prepackaged snacks on the premises, food will not be prepared onsite; nor are food preparation facilities proposed for the property at this time. Although the developer has not submitted the requisite building permit applications for the construction of the new building, the Petitioner has made contact with the City Clerk’s Office to obtain a Liquor License which will be required prior to the proposed tavern can open for business. 3 Parking/Traffic According to the Zoning Ordinance, the current proposed use of a tavern (drinking establishment) would require three (3) parking spaces per 1,000 square feet of floor area of off-street parking and no off- street loading spaces. Based upon these requirements, twenty-one (21) off-street parking stalls, including one (1) handicapped accessible stall, are required. The proposed plan for the entire multi-tenant building illustrates forty-seven (47) off-street parking stalls in addition to two (2) accessible stalls for a total of 49 parking spaces or roughly seven (7) stalls per 1,000 square feet, thereby exceeding the City’s minimum off-street parking standards for the tavern and any future tenants in the remaining 4,000 square feet of the building. Ingress and egress from the site is proposed off of Kendall Circle, an internal private roadway within the Kendall Crossing development. Full access to the property is offered at the northwest corner of the site, while right turn only egress is provided at the southwest corner of Kendall Circle near the intersection of Kendall Drive. The concept plan also illustrates a shared parking lot connection between the existing daycare property to the north and the proposed tavern site. Since all proposed access to the property will be via internal private roadways within the Kendall Crossing commercial development, traffic congestion of public roadways is not anticipated. Further, there is no roadway connection proposed to any nearby public streets for this project and the property is in proximity to controlled intersections (IL Rte 47 and US Rte 34) which will mitigate any traffic flow concerns. Adequate Utilities Adequate public utilities already exist and are available to the subject property. Additionally, all stormwater management for the site has been compensated by the installation of storm sewers as part of the Kendall Crossing commercial development and no surface storm basins are required. Comprehensive Plan The 2008 Comprehensive Plan Update designates the future land use for this property as Destination Commercial. The intent of the Destination Commercial land use classification includes such uses as large format retail and strip center development that attracts both local Yorkville residents and customers from surrounding areas. It is recommended that future Destination Commercial development should be focused in the existing areas of unfinished commercial developments located along US 34 (Veterans Parkway) and Bridge Street (IL Rte. 47) to take advantage of available land, especially in the out parcels of the Kendall Marketplace and Kendall Crossing developments. The proposed new tavern use fulfills that recommended land use strategy. Special Use Requirement In order to determine if a proposed use will require Special Use authorization to operate as a tavern or restaurant, staff references the Zoning Ordinance. Restaurants are defined in the Zoning Ordinance as: Any land, building or part thereof where meals are provided for compensation, including a café, cafeteria, coffee shop, lunchroom, drive-in stand, tearoom and dining room, and including the serving of alcoholic beverages when served with and incidental to the serving of meals, where permitted. While Tavern or Lounge is defined in the Zoning Ordinance as: A building where liquors are sold to be consumed on the premises, but not including restaurants where the principal business is serving food. It has been staff’s interpretation that the distinction between a Tavern/Lounge and a Restaurant in the Zoning Ordinance has been the food component, particularly, the service of food. In our previous approvals of zoning for uses where a “Bar or Tavern” Liquor License has been issued (see table below), the primary business was NOT a Tavern, but another explicitly permitted use. 4 Table 2. Businesses with Bar-Tavern Licenses Business Name Address Video Gaming License/Liquor License Use (As Classified by Zoning) Zoning (Permitted Use Y/N) Rowdy’s 210 S. Bridge Street Yes/Class A-1 Restaurant B-2 (Y) Yorkville Bowl 1205 N. Bridge Street Yes/ Class A-2 Bowling Alley B-3 (Y) Rosati’s Pizza 1985 Marketview Drive Yes/ Class R-1 Restaurant B-3 (Y) Yorkville Moose Family Center 1502 N. Bridge Street Yes/ Class C Private Club or Lodge/Restaurant B-3 (Y) Mike & Denise Pizzeria & Pub 728 E. Veterans Pkwy Yes/ Class BG Restaurant B-3 (Y) Wings Etc. Grill & Pub 1447 Cannonball Trail Yes/ Class BG Restaurant B-2 (Y) Java Jills #3 2635 N. Bridge Street Yes/Class A-2 Coffee Shop B-3 (Y) Millhurst Ale House 2075 Marketview Dr. Yes/Class A-1 Restaurant B-3 (Y) Java Jills #5 932 N. Bridge Street Yes/Class A-2 Coffee Shop B-3 (Y) Silver Dollar Restaurant 102 E. Stagecoach Trail Yes/Class R-2 Restaurant B-3 (Y) Legends Sports Bar & Grill 620 W. Veterans Parkway Yes/Class BG Restaurant B-2 (Y) The Roadhouse 1901 S. Bridge Street Yes/Class BG Restaurant B-3 (Y) Southbank BBQ 129 E. Hydraulic Yes/Class BG Restaurant B-3 (Y) Yorkville BP 1402 N. Bridge Street Yes/Class A-1 Gas/Fuel Station B-3 (Special Use) Casa Santiago 227 Heustis Street Yes/Class R-1 Restaurant B-3 (Y) Law Office 228 N. Bridge Street No/Class A-2 Tavern/Lounge B-2 (Special Use) It is staff’s opinion that the definition of Bar/Tavern used for zoning purposes and what is used for liquor licensing is different, as zoning regulates the primary use and liquor licensing regulates a specific ancillary activity operating within the use. While other uses were issued “bar/tavern” liquor licenses, the use did not meet the zoning definition of a “tavern”. In this instance, the petitioner’s proposed use clearly meets the zoning definition of a tavern, similar to the Law Office use highlighted above, therefore requiring the Special Use authorization from the City. Special Use Criteria: Section 10-4-9F of the City’s Zoning Ordinance establishes standards for special use requests. No special use shall be recommended by the plan commission unless said commission shall find that: 1. The establishment, maintenance or operation of the special use will not be unreasonably detrimental to or endanger the public health, safety, morals, comfort or general welfare. 5 2. The special use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purpose already permitted, nor substantially diminish and impair property values within the neighborhood in which it is to be located. 3. The establishment of the special use will not impede the normal and orderly development and improvement of surrounding property for uses permitted in the district. 4. Adequate utilities, access roads, drainage or other necessary facilities have been or are being provided. 5. Adequate measures have been or will be taken to provide ingress or egress so designed as to minimize traffic congestion in the public streets. 6. The proposed special use is not contrary to the objectives of the official comprehensive plan of the City as amended. The applicant has provided written responses to these special use standards as part of their application and requests inclusion of those responses into the public record during the public hearing at the Planning and Zoning Commission meeting. Staff Comments: It is staff opinion that the proposed use is appropriate and similar to other drinking establishments within the city (e.g. Law Office) with the exception that food preparation will not be provided on the premises. Additionally, the tasting room concept is on-trend and offers a complimentary use to the other restaurants, hotel and banquet facility planned for the development. The site is adequately served by public utilities and within a master planned development where considerations for drainage, parking and access have been sufficiently addressed. Finally, the proposed commercial land use is consistent with the future land use designation of the current Comprehensive Plan. Staff is supportive of the proposed Special Use request. Proposed Motion: In consideration of testimony presented during a Public Hearing on September 12, 2018 and discussion of the findings of fact, the Planning and Zoning Commission recommends approval to the City Council a request for Special Use authorization for the operation of a proposed new tavern with a tasting room and packaged bottle sales in a new construction commercial building zoned B-2 General Business District PUD within the Kendall Crossing development located generally north of US 34 (Veterans Parkway) and west of IL 47 (N Bridge Street) and further subject to {insert any additional conditions of the Planning and Zoning Commission}… Attachments: 1. Copy of Petitioner’s Application w/exhibits. 2. Copy of Public Notice. United City of Yorkvill e 800 Game Farm Road Yorkvi lle, Illinois, 60560 Te lephone: 630-553-4350 Fax: 630 -553 -7575 Web si te: www.yorkvill e.il.us INTENT AND PURPOSE: APPLICATION FOR SPECIAL USE The purpose of the zoning code is based upon the authority of the city to divide its land into districts by use, bulk, location of building and structures, in a substantially uniform manner. It is recognized that while some uses are permitted under the zoning code to keep uniformity, a case-by-case analysis must be conducted for certain permitted uses to discover the impact of those uses on neighboring land and of the public need for the particular use at the particular location. In these cases a special use must be granted. This packet explains the process to successfully submit and complete an Application for Special Use. It includes a detailed description of the process and the actual application itself. Please type the required information in the application on your computer. The application will need to be printed and signed by the petitioner. The only item that needs to be submitted to the city from this packet is the application. The rest of the packet is to help guide you through the process unto completion. For a complete explanation of what is legally required throughout the Special Use process, please refer to "Title 10, Chapter 4, Section 9 Special Uses" of the Yorkville, Illinois City Code. APPLICATION PROCEDURE: STAGE 1 STAGE2 STAGE 3 STAGE4 STAGE 5 Submit Plan Council Economic Planning City Council Application, Fees, Review Development and Zoning Public Hearing and All Pertinent Committee Commission Public Information to Hearing the Community Development Meets on the 2nd Meets on the 1st Meets on the 2nd Meets on the 2nd Department and 4th Thursday Tuesday of the Wednesday of the and 4th Tuesday of of the Month Month Month the Month STAGE 1: APPLICATION SUBMITTAL The following must be submitted to the Community Development Department: One (1) original signed application with legal description. Three (3) 11 "x 17" copies each of the exhibits, proposed drawings, location map, and site plan . Large items must be folded to fit in a 1 O" x 13" enve- lope. Appropriate filing fee. One (1) CD or portable USB drive containing one (1) electronic copy (pdf) of each of the following : signed application (complete with exhibits), pro - posed drawings, location map, and site plan . A Microsoft Word document with the legal description is also required. Within one (1) week of submittal, the Community Development Department will determine if the application is complete or if additional information is needed. These materials must be submitted a minimum of forty five (45) days prior to the targeted Planning and Zoning Commission meeting. An incomplete submittal could delay the scheduling of the project. Petitioner will be responsible for payment of recording fees and public hearing costs, including written transcripts of the public hearing and outside consultant costs (i.e. legal review, land planner, zoning coord inator, environmental, etc.). The petitioner will be required to establish a deposit account with the city to cover these fees. The Petitioner Deposit Account/Acknowledgment of Financial Responsibility form is attached to this document and must be submitted with the application. 1 OF 9 United City of Yorkville 800 Game Farm Road Yorkville, Illinois, 60560 Telephone: 630-553-4350 Fax: 630 -553-7575 Website : www.yorkville.il.us STAGE 2: PLAN COUNCIL APPLICATION FOR SPECIAL USE Petitioner must present the proposed plan to the Plan Council. The Plan Council meets on the 2nd and 4th Thursday of the month. The members of the Council include the Community Development Director, City Engineer, the Building Department Official, the Public Works Director, the Director of Parks and Recreation, a Fire Department Representative, and a Police Department Representative. Upon recommendation by the Plan Council, petitioner will move forward to the Planning and Zoning Commission hearing. STAGE 3: ECONOMIC DEVELOPMENT COMMITTEE Applicant must present the proposed plan to the Economic Development Committee. Economic Development Committee meets at 7:00 p.m . on the 1st Tuesday of each month. This session is to discuss and consider recommendations prior to full City Council considerations and provide informal feedback. The Economic Development Committee will submit its recommendation to City Council. STAGE 4: PLANNING AND ZONING COMMISSION Petitioner will attend a public hearing conducted by the Planning and Zoning Commission. The Planning and Zoning Commission meets on the 2nd Wednesday of the Month at 7:00pm . Notice will be placed in the Kendall County Record by the United City of Yorkville . The petitioner is responsible for sending certified public hearing notices to adjacent property owners within five hundred (500) feet of the subject property no less than fifteen (15) days and no more than thirty (30) days prior to the public hearing date. Twenty four (24) hours prior to the public hearing, a certified affidavit must be filed by the petitioner with the Community Development Department containing the names, addresses and permanent parcel numbers of all parties that were notified. The Planning and Zoning Commission will conduct a public hearing on the request, take public comments, discuss the request, and make a recommendation to City Council. No special use shall be recommended by the Planning and Zoning Commission unless it follows the standards set forth in City's Zoning Ordinance. The Certified Mailing Affidavit form is attached to this document and must be submitted prior to the scheduled Planning and Zoning Commission meeting. STAGE 5: CITY COUNCIL Petitioner will attend the City Council meeting where the recommendation of the special use will be considered. The City Council meets on the 2nd and 4th Tuesdays of the month at 7:00pm . City Council will make the final approval of the special use. 20F9 United City of Yorkville 800 Game Farm Road Yorkville, Illinois, 60560 Telephone: 630-553-4350 Fax: 630-553 -7575 Website : www.yorkville.il.us DORMANT APPLICATIONS .APPLICATION FOR SPECIAL USE The Community Development Director shall determine if an application meets or fails to meet the requirements stated above. If the Director determines that the application is incomplete it will become dormant under these circumstances: The applicant has been notified of such deficiencies and has not responded or provided a time line for completing the application within ninety (90) days from the time of notification. • The applicant has not responded in writing to a request for information or documentation from the initial plan commission review within six (6) months from the date of that request. The applicant has not responded to a request for legal or engineering deposit replenishment for city incurred costs and fees within ninety (90) days from the date of the request. If the Community Development Director has sent the required notice and the applicant has not withdrawn their application or brought it into compliance, then the director shall terminate the application. After termination, the application shall not be reconsidered except after the filing of a completely new application. Withdrawal or termination of an application shall not affect the applicant's responsibility for payment of any costs and fees, or any other outstanding debt owed to the city. The balance of any funds deposited with the city that is not needed to pay for costs and fees shall be returned to the applicant. (Ord. 2011- 34, 7-26-2011) 30F 9 Un it ed City of Yorkville 800 Game Farm Road Yorkville, Illinois, 60560 Telephone: 630-553-4350 Fax : 630-553 -7575 APPLICATION FOR SPECIAL USE Webs ite : www.yorkville.il.us INVOICE & WORKSHEET PETITION APPLICATION CONCEPT PLAN REVIEW D Engineering Plan Review deposit $500 .00 Total: $ AMENDMENT D Annexation $500.00 D Plan $500 .00 Total: $ 0 Plat $500 .00 • P.U.D . $500 .00 ANNEXATION D $250 .00 + $10 per acre for each acre over 5 acres Total: $ -5 = X $10= + $250 = $ # of Acre s Acres over 5 Amou nt for Extra Acres Total Amount REZONING D $200.00 + $10 per acre for each acre over 5 acres If annexing and rezoning, charge only 1 per acre fee; if rezoning to a PUD, charge PUD Development Fee -not Rezoning Fee Total: $ -5 = x$10= + $200 = $ # of Acres Acres over 5 Amount for Extra Acres Total Amount SPECIAL USE 0 $250 .00 + $10 per acre for each acre over 5 acres Total: $ 250.00 1 -5 = 0 X $10= 0 + $250 = $ 250 # of Acres Acres over 5 Amount for Extra Acres Tota l Amount ZONING VARIANCE D $85.00 + $500 .00 outside consultants deposit Total: $ PRELIMINARY PLAN FEE 0 $500 .00 Total: $ PUD FEE • $500.00 Total: $ FINAL PLAT FEE 0 $500.00 Total: $ ENGINEERING PLAN 0 Less than 1 acre $1,000.00 REVIEW DEPOSIT D Over 1 acre, less than 10 acres $2,500.00 D Over 10 acres, less than 40 acres $5,000.00 Total: $ D Over 40 acres, less than 100 acres $10,000 .00 D Over 100 acres $20,000 .00 OUTSIDE CONSULTANTS DEPOSIT Legal, land planner, zoning coordinator, environmental services For Annexation , Subdivision, Rezoning, and Special Use : 0 Less than 2 acres $1,000.00 Total: $ 1000.00 D Over 2 acres, less than 10 acres $2,500.00 D Over 10 acres $5,000 .00 TOTAL AMOUNT DUE: 1250.00 40F9 United City of Yorkville 800 Game Farm Road Yorkville, Illinois, 60560 Telephone: 630-553-4350 Fax: 630-553-7575 APPLICATION FOR SPECIAL USE Website: www.yorkville.il.us DATE: July 25 , 2018 PZC NUMBER: DEVELOPMENT NAME: Flight Tasting Room & Bottle Shoppe PETITIONER INFORMATION NAME: FLI GHT TEAM , LLC COMPANY: d/b/a Flight Tast i ng Room & Bottle Shoppe MAILING ADDRESS: 605 Heartland Dr ive CITY, STATE, ZIP: Yorkville, Ill inois 60560 TELEPHONE: 630-853-3096 EMAIL: flightteamyorkv ille@gmail.com FAX: PROPERTY INFORMATION NAME OF HOLDER OF LEGAL TITLE: Kendall Cross i ng LLC IF LEGAL TITLE IS HELD BY A LAND TRUST, LISTTHE NAMES OF ALL HOLDERS OF ANY BENEFICIAL INTERESTTHEREIN: PROPERTY STREET ADDRESS: Lot 68 Kendall Crossing, Yorkville, Illinois 60560 DESCRIPTION OF PROPERTY'S PHYSICAL LOCATION: 1 acres vacant lot west of the hotel site in Kendall Crossing/Countryside Cente r CURRENT ZONING CLASSIFICATION: 8-2 PUD COMPREHENSIVE PLAN FUTURE LAND USE DESIGNATION: 8-2 REQUESTED SPECIAL USE: To operate a craft beer tasting room/facility with on site consumption and future beer garden . Sale of packaged bee r and l iquor for off site consumption . ZONING AND LAND USE OF SURROUNDING PROPERTIES NORTH: 8-2 PUD EAST: 8-2 PUD SOUTH: 8-2 PUD WEST: R-4 Multi-Family Residential Dirstrict KENDALL COUNTY PARCEL IDENTIFICATION NUMBER(S) 02 -28-104-040 SOF9 United City of Yorkville 800 Game Farm Road Yorkville, Illinois, 60560 Telephone: 630-553-4350 Fax: 630-553-7575 Website: www.yorkville.il.us ATTORNEY INFORMATION NAME: Kelly A. Helland MAILING ADDRESS: 1107 A South Br idge St CITY, STATE, ZIP: Yorkville , Illinois 60560 EMAIL: kkramer @dankramerlaw .com ENGINEER INFORMATION NAME: MAILING ADDRESS: CITY, STATE, ZIP: EMAIL: LAND PLANNER/SURVEYOR INFORMATION NAME: MAILING ADDRESS: CITY, STATE, ZIP: EMAIL: ATTACHMENTS APPLICATION FOR SPECIAL USE ' COMPANY: Law Offices of Daniel J. Kramer TELEPHONE: 630-553-9500 FAX: 630-553-5764 COMPANY: TELEPHONE: FAX: COMPANY: TELEPHONE: FAX: Petitioner must attach a legal description of the property to this application and title it as "Exhibit f.:'. Petitioner must list the names and addresses of any adjoining or contiguous landowners within five hundred (500) feet of the property that are entitled notice of application under any applicable City Ordinance or State Statute. Attach a separate list to this application and title it as "Exhibit B''. 60F9 United City of Yorkville 800 Game Farm Road Yorkville, Illinois, 60560 Telephone: 630-553-4350 Fax: 630-553-7575 APPLICATION FOR SPECIAL USE Website: www.yorkville.il.us SPECIAL USE STANDARDS PLEASE STATE HOW THE ESTABLISHMENT, MAINTENANCE OR OPERATION OF THE SPECIAL USE WILL NOT BE UNREASONABLY DETRIMENTAL TO OR ENDANGER THE PUBLIC HEALTH, SAFETY, MORALS, COMFORT OR GENERAL WELFARE: Use is a widely accepted use serving alcohol. Prepackaged snacks will be available on premises. There will be no on site food preparation. Use is consistent and compatible with the trend of commercial development in Kendall Crossing. PLEASE STATE HOW THE SPECIAL USE WILL NOT BE INJURIOUS TO THE USE AND ENJOYMENT OF OTHER PROPERTY IN THE IMMEDIATE VICINITY FOR THE PURPOSE ALREADY PERMITTED, NOR SUBSTANTIALLY DIMINISH AND IMPAIR PROPERTY VALUES WITHIN THE NEIGHBORHOOD: Use is consistent and compatible with the trend of commercial development in Kendall Crossing. PLEASE STATE HOW THE ESTABLISHMENT OF THE SPECIAL USE WILL NOT IMPEDE THE NORMAL AND ORDERLY DEVELOPMENT AND IMPROVEMENT OF SURROUNDING PROPERTY FOR USES PERMITTED IN THE DISTRICT: The use will not impede any development of surrounding properties as it is consistent and compatible with the trend of commercial development in Kendall Crossing. PLEASE STATE HOW ADEQUATE UTILITIES, ACCESS ROADS, DRAINAGE OR OTHER NECESSARY FACILITIES HAVE BEEN OR ARE BEING PROVIDED: All utilities will be on site and access will be obtained from the internal roadways in Kendall Crossing. There will not be access to or from Center Parkway. 70F9 Un ited City of Yorkville 800 Game Farm Road Yorkville, Illinois, 60560 Telephone: 630-553 -4350 Fa x: 630-553-7575 APPLICATION FOR SPECIAL USE Webs ite : www.yorkville.il.us SPE CI AL USE STANDARDS PLEASE STATE HOW ADEQUATE MEASURES HAVE BEEN OR WILL BE TAKEN TO PROVIDE INGRESS OR EGRESS SO DESIGNED AS TO MINIMIZE TRAFFIC CONGESTION IN THE PUBLIC STREETS : Access will be obtained from the internal roadways in Kendall Crossing . There will not be access to or from Center Parkway which minimizes utilization of City Streets. The proximity to Route 47 and Route 34 along with the current traffic control devises will prevent any congestion. PLEASE STATE HOW THE SPECIAL USE SHALL IN ALL OTHER RESPECTS CONFORM TO THE APPLICABLE REGULATIONS OF THE DISTRICT IN WHICH IT IS LOCATED, EXCEPT AS SUCH REGULATIONS MAY IN EACH INSTANCE BE MODIFIED BYTHE CITY COUNCIL PURSUANTTO THE RECOMMENDATIONS OF THE PLANNING AND ZONING COMMISSION : Except for the fact that all tavern type businesses must obtain a special use, the craft beer tasting room with on site consumption and future beer garden and sale of packaged beer and liquor for off site consumption is consistent with the permitted uses in the B-2 Business District and consistent with the trend of commercial development in Kendall Crossing. AGREEMENT I VERIFY THAT ALL THE INFORMATION IN THIS APPLICATION IS TRUE TO THE BEST OF MY KNOWLEDGE . I UNDERSTAND AND ACCEPT ALL REQUIREMENTS AND FEES AS OUTLINED AS WELL AS ANY INCURRED ADMINISTRATIVE AND PLANNING CONSULTANT FEES WHICH MUST BE CURRENT BEFORE THIS PROJECT CAN PROCEED TO THE NEXT SCHEDULED COMMITTEE MEETING. I UNDERSTAND ALL OF THE INFORMATION PRESENTED INTHIS DOCUMENT AND UNDERSTAND THAT IF AN APPLICATION BECOMES DORMANT IT IS THROUGH MY OWN FAULT AND I MUST THEREFORE FOLLOW THE REQUIREMENTS OUTLINED ABOVE . 8-3-18 DATE OWNER HEREBY AUTHORIZES THE PETITIONERTO PURSUETHEAPPROPRIATE ENTITLEMENTS ON THE PROPERTY. 8-3-18 DATE "OFFICIAL SEAL" THIS APPLICAT ION MU BE RO B !N E. GUZMAN NOTARIZED PLEASE N1m~~• :;~iREE~~b7~~ki1fg -St.t.1<i5C.r\ \i-c.d "-S:tv orv--v...t.hlK l\lLl. tt'-L 3 "d. d(/..y u/) i,4-u~ IA.s+, z.a,~ ~~f.~ 80F9 -----~--- Un ited City of Yorkville 800 Game Farm Road Yorkvi lle, Illinois, 60560 Telephone: 630-553-4350 Fax : 630-553 -7575 PETITIONER DEPOSIT ACCOUNT/ ACKNOWLEDGMENT OF FINANCIAL RESPONSIBILITY Website : www.yorkville.il.us PROJECT NUMBER: I FUND ACCOUNT PROPERTY ADDRESS: Melissa Phillips NUMBER: FLIGHT TEAM, LLC 605 Heartland Drive PETITION/APPROVAL TYPE (check appropriate box(es) of approval requested): 0 CONCEPT PLAN REVIEW 0 AMENDMENT (TEXT) 0 ANNEXATION 0 REZONING 0 SPECIAL USE 0 MILE AND 1/2 REVIEW 0 ZONING VARIANCE 0 PRELIMINARY PLAN 0 FINAL PLANS 0 PLANNED UNIT DEVELOPMENT 0 FINAL PLAT PETITIONER DEPOSIT ACCOUNT FUND: It is the policy of the United City of Yorkville to require any petitioner seeking approval on a project or entitlement request to establish a Petitioner Deposit Account Fund to cover all actual expenses occurred as a result of processing such applications and requests. Typical requests requiring the establishment of a Petitioner Deposit Account Fund include , but are not limited to, plan review of development approvals/engineering permits. Deposit account funds may also be used to cover costs for services related to legal fees, engineering and other plan reviews, processing of other governmental applications, recording fees and other outside coordination and consulting fees. Each fund account is established with an initial deposit based upon the estimated cost for services provided in the INVOICE & WORKSHEET PETITION APPLICATION. This initial deposit is drawn against to pay for these services related to the project or request. Periodically throughout the project review/approval process, the Financially Responsible Party will receive an invoice reflecting the charges made against the account. At any time the balance of the fund account fall below ten percent (10%) of the original deposit amount, the Financially Responsible Party will receive an invoice requesting additional funds equal to one-hundred percent (100%) of the initial deposit if subsequent reviews/fees related to the project are required. In the event that a deposit account is not immediately replenished, review by the administrative staff, consultants, boards and commissions may be suspended until the account is fully replenished. If additional funds remain in the deposit account at the completion of the project, the city will refund the balance to the Financially Responsible Party. A written request must be submitted by the Financially Responsible Party to the city by the 15th of the month in order for the refund check to be processed and distributed by the 15th of the following month . All refund checks will be made payable to the Financially Responsible Party and mailed to the address provided when the account was established. ACKNOWLEDGMENT OF FINANCIAL RESPONSIBILITY NAME : Melissa Phillips COMPANY FLIGHT TEAM , LLC MAILING ADDRESS: 605 Heartland Drive CITY, STATE, ZIP: Yorkville, Illinois TELEPHONE: 605-695-8347 EMAIL : flighttearnyorkville@grnail.com FAX : FINANCIALLY RESPONSIBLE PARTY: I acknowledge and understand that as the Financially Responsible Party, expenses may exceed the estimated initial deposit and, when requested by the United City of Yorkville, I will provide additional funds to maintain the required account balance . Further, the sale or other disposition of the property does not relieve the individual or Company/ Corporation of their obligation to maintain a positive balance in the fund account, unless the United City of Yorkville approves a Change of Responsible Party and transfer of funds. Should the account go into de ~all ~ity work may stop until the requested replenishment deposit is received. A~ /,·sJ ,4 h. /1 :rJ )1 ~t2Q; 'je r PR~E i, J/4 1 TITLE # ,~ ~~£1~ 2 /j/ra.oLf I ' } SIGNATURE DATE ACCOUNT CLOSURE AUTHORIZATION DATE REQUESTED: 0 COMPLETED • INACTIVE PRINT NAME: • WITHDRAWN • COLLECTIONS SIGNATURE: 0 OTHER DEPARTMENT ROUTING FOR AUTHORIZATION: 0 COM. DEV. 0 BUILDING • ENGINEERING 0 FINANCE 0 ADMIN . 90F9 Legal Description LT 6 KENDALL CROSSING PUB (EXC COM NE COR SD LT, SW 276.04, SE 44.10, SLY ALG CURVE TO PT ON CURVE 140.38, NE 241.36, NW 151.64, NLY ALG CURVE TO PT ON CURVE 33.13 TO POB) CITY OF YORKVILLE EXHIBIT J i_...L-A....___ Flight Tasting Room and Bottle Shoppe Lot 6B Kendall Crossing Yorkville, Illinois 02-28-104-040 02-29-228-004 AUTEN PAUL&, KRENTZ STEPHEN L 16545 GALENA RD PLANO, IL 60545 02-29-228-003 BROWN DENISE M TRUST, 28 RIVERWOOD CT OSWEGO, IL 60543 02-29-228-002 GROSSGUT FAMILY TRUST, GROSSGUT PAUL J & GAIL A TRUSTEES 1129 TWIN ELMS LN BATAVIA, IL 60510 02-29-228-001 BRONGIEL, STELLA H REV TRUST 9120 RTE 34 YORKVILLE, IL 60560 02-29-228-005 SHAH,MADHUSUDAN 502 W KENDALL DR YORKVILLE, IL 60560 02-29-228-026 SCHMIESING, DOUGLAS L 502 A POWERS CT YORKVILLE, IL 60560 02-29-228-025 MORRIS, SARAH 502 B POWERS CT YORKVILLE, IL 60560 02-29-228-023 WINFREY, BRANDON & MARISELA 504 A POWERS CT YORKVILLE, IL 60560 02-29-228-021 CUNNINGHAM, PRINCE L & FELICIA 506 A POWERS CT YORKVILLE, IL 60560 02-29-228-024 PAVLIK, FRANK & ERICA B 504 B POWERS CT YORKVILLE, IL 60560 EXHIBIT I ------- 02-29-228-022 UNDESSER, STEPHANY R 506 B POWERS CT YORKVILLE, IL 60560 02-29-228-009 WURST, WILLIAM S & JOSEPH F % WILLIAM WURST 76 RED FOX RUN MONTGOMERY, IL 60538 02-29-228-010 WURST, WILLIAMS & JOSEPH F % WILLIAM WURST 76 RED FOX RUN MONTGOMERY, IL 60538 02-29-228-011 PETERSON, KIM A PO BOX 234 YORKVILLE, IL 60560 02-29-228-019 TORRES, EFREN 514 A POWERS CT YORKVILLE, IL 60560 02-29-228-020 HERNANDEZ, MEGAN HELENA 514 B POWERS CT YORKVILLE, IL 60560 02-29-228-028 AMH 2014-2 BORROWER LLC, 30601 AGOURA RD STE 200 AGOURA HILLS, CA 91301 02-29-228-027 BAUER FAMILY TRUST 401 OAKWOOD ST YORKVILLE, IL 60560 02-29-228-014 GANDHI, BHAVINKUMAR 5 FOXBORO CT STREAMWOOD, IL 60107 02-29-228-015 WILLIAMS GROUP LLC 510 KENDALL, 399 TALLGRASS LN YORKVILLE, IL 60560 02-29-228-016 AUTEN, RICHARD GENE & PATRICIA ANN LIV TRUST 41 LINDEN DR N PLANO, IL 60545 02-28-104-018 02-28-104-019 ELLIOTT BAY HEALTHCARE REALTY II LLC, % CHRISTIAN WHIPPLE 617 EASTLAKE AVE EAST STE 305 SEATTLE, WA 98109 02-28-104-002 02-28-104-035 02-28-104-034 02-28-104-033 02-28-104-030 CASTLE BANK NA, % JAMES RATOS TRUST 207 W KENDALL DR YORKVILLE, IL 60560 02-28-104-003 Grace Coffee LLC 3150D Cannonball Trail Yorkville, IL 60560 02-28-104-041 LIGHTHOUSE ACADEMY -YORKVILLE LLC, 700 E GATE DR STE 103 MOUNT LAUREL, NJ 08054 02-28-104-036 KENDALL HOSPITALITY LLC, 17 TUSCAN CT OAK BROOK, IL 60523 02-28-104-004 MIDLAND STATES BANK, ATTN FACILITIES DEPARTMENT 1201 NETWORK CENTRE DR EFFINGHAM, IL 62401 02-28-104-020 YORKVILLE NATIONAL BANK, % RHONDA MCGINNIS 37 S RIVER ST AURORA, IL 60506 02-28-104-022 02-28-104-023 NELSON MEMORIAL SERV P C 410 COUNTRYSIDE PKWY E YORKVILLE, IL 60560 02-28-104-007 1ST NATL BANK DEKALB % RATOS JAMES 207 KENDALL DR W YORKVILLE, IL 60560 02-28-104-032 NCG YORKVILLE INC, 314 E COMSTOCK OWOSSO, MI 48867 02-28-104-021 CASTLE BANK YORKVILLE, % FIRST NATIONAL BLDGS, INC 1620 DODGE ST STOP 1150 OMAHA, NE 68197 02-28-104-024 CASTLE BANK NA TR 2584, 121 W LINCOLN HWY DE KALB, IL 60115 02-28-104-031 FRANCHISE REALTY INVESTMENT TRUST, EDWARD SCHMITT, JR. 1975 W DOWNER PL# 302 AURORA, IL 60506 02-28-104-044 02-28-104-045 BOARD OF EDUCATION YORKVILLE, COMM DIST #115 KENO/KANE COUNTIES 602 CENTER PKWY YORKVILLE, IL 60560 PUBLIC NOTICE NOTICE OF PUBLIC HEARING BEFORE THE UNITED CITY OF YORKVILLE PLANNING & ZONING COMMISSION PZC 2018-16 NOTICE IS HEREWITH GIVEN THAT Flight Team, LLC, petitioner, has filed applications with the United City of Yorkville, Kendall County, Illinois, requesting special use permit approval of a proposed tavern for a craft beer tasting room with onsite consumption and future beer garden in a proposed new building zoned B-2 Retail Commerce Business District within the Kendall Crossing Planned Unit Development pursuant to Chapter 6, Table 10.06.03 of the Yorkville Zoning Ordinance. The real property is located generally north of US 34 (W Veterans Parkway) and west of IL 47 (N Bridge Street) in Yorkville, Illinois. The legal description is as follows: LT 6 KENDALL CROSSING PUB (EXC COM NE COR SD LT, SW 276.04, SE 44.10, SLY ALG CURVE TO PT ON CURVE 140.38, NE 241.36, NW 151.64, NLY ALG CURVE TO PT ON CURVE 33.13 TO POB) CITY OF YORKVILLE. Permanent Index Number: 02-28-104-040 The application materials for the proposed Special Use are on file with the Community Development Department. NOTICE IS HEREWITH GIVEN THAT the Planning and Zoning Commission for the United City of Yorkville will conduct a public hearing on said application on Wednesday, September 12, 2018 at 7 p.m. at the United City of Yorkville, City Hall, located at 800 Game Farm Road, Yorkville, Illinois 60560. The public hearing may be continued from time to time to dates certain without further notice being published. All interested parties are invited to attend the public hearing and will be given an opportunity to be heard. Any written comments should be addressed to the United City of Yorkville Community Development Department, City Hall, 800 Game Farm Road, Yorkville, Illinois, and will be accepted up to the date of the public hearing. By order of the Corporate Authorities of the United City of Yorkville, Kendall County, Illinois. BETH WARREN City Clerk BY: Lisa Pickering Deputy Clerk