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AD HOC Tourism 2004 01-12-04 APPROVED 8-3-04 UNITED CITY OF YORKVILLE Page 1 oft AD HOC TOURISM COMMITTEE MONDAY,JANUARY 12,2004 6:30pm IN ATTENDANCE Alderwoman Valerie Burd, Chairperson Alderwoman Rose Spears Alderman Joe Besco Alderman Paul James Mayor Art Prochaska City Administrator Tony Graff The meeting was called to order at 6:23pm Mayor Prochaska joined the meeting at 6:35 and Administrator Graff at 6:40pm OLD BUSINESS APPROVAL/CORRECTION OF MINUTES Minutes of the October 20'a and November 176 meetings were approved. a. Review Final Draft of Job Description Discussion continued regarding the job description which Administrator Graff drafted for the Community Relations Manager position. The committee first discussed each point of the"Essential Job Functions" on the draft. The following points were re-worded as follows: 1. Consults with the Mayor,Department Heads and stakeholders in the Downtown/Central Business District and other business areas within the City concerning City special events and issues that are non-development. 5. Attends and participates in meetings to address community issues concerning City special events. 8. Designs,edits and produces flyers,brochures,newsletters,inserts, posters and other promotional materials. (Punctuation only,was changed) 9. Plans/monitors execution of City communications plans for individual department projects re:new services programs and facilities. Also executes special events and coordinates related exhibits and displays. 10. Serves as City's information representative concerning telecommunications- related activities. 11. Responsible for media relation policy and is the city main liaison/spokesperson to Iocal and regional media. In addition, serves as City liaison to community organizations and other Yorkville entities,such as YEDC and YACC. Page 2 of 2 12. Oversees audio/visual preparation and coordination for City meetings, department focus groups,other in-house meetings and special event receptions, as directed by Mayor. 13. Prepares and compiles reports/memos concerning communication issues, budget and performance as directed. Discussion then continued to `Basic Requirements-Knowledge, Skills and Abilities" Sentence 5 of that paragraph was changed to read as follows: "Knowledge of Cable communications field and ability to interpret and apply applicable Federal, State and local laws,rules and regulations regarding cable systems". Each point pertaining to that paragraph was also discussed and approved. Chairwoman Burd complimented Mr. Graff on a good job of compiling information for the job description. Changes for: "Minimum Education,Experience and Certification Requirements" will be as follows: "Bachelor's degree in Communications,Journalism, Public Relations,Public Administration,Business or related field required. Three to five years experience in public relations,cable television administration,or related field,preferably in a government agency,required. A combination of education and experience may be considered. Valid state of Illinois Class D Driver's License required". b.Salary Range Joe Besco noted that there is software available mid-January from a firm in Chicago which would compare salaries for cities the size of Yorkville. Mayor Prochaska thought a subscription would be necessary to access this information on a website. It was decided that the salary range would be $30,000 to$45,000 subject to qualifications. Discussion turned to whom the position would report(from the beginning of the job description). It was determined the position would report to the Mayor, "Status"would be exempt and there would be no employees to supervise at this time. The job description will be revised and the draft will be recommended to the Committee of the Whole. Additional Business There was no additional business. The meeting was adjourned at 7:20pm and the ad hoc committee was disbanded at this point. Minutes respectfully submitted by, Marlys Young,Minute Taker