AD HOC Tourism 2004 01-12-04 APPROVED 8-3-04
UNITED CITY OF YORKVILLE Page 1 oft
AD HOC TOURISM COMMITTEE
MONDAY,JANUARY 12,2004
6:30pm
IN ATTENDANCE
Alderwoman Valerie Burd, Chairperson Alderwoman Rose Spears
Alderman Joe Besco Alderman Paul James
Mayor Art Prochaska City Administrator Tony Graff
The meeting was called to order at 6:23pm
Mayor Prochaska joined the meeting at 6:35 and Administrator Graff at 6:40pm
OLD BUSINESS
APPROVAL/CORRECTION OF MINUTES
Minutes of the October 20'a and November 176 meetings were approved.
a. Review Final Draft of Job Description
Discussion continued regarding the job description which Administrator Graff drafted for
the Community Relations Manager position. The committee first discussed each point of
the"Essential Job Functions" on the draft. The following points were re-worded as
follows:
1. Consults with the Mayor,Department Heads and stakeholders in the
Downtown/Central Business District and other business areas within the City
concerning City special events and issues that are non-development.
5. Attends and participates in meetings to address community issues
concerning City special events.
8. Designs,edits and produces flyers,brochures,newsletters,inserts,
posters and other promotional materials. (Punctuation only,was changed)
9. Plans/monitors execution of City communications plans for individual
department projects re:new services programs and facilities. Also
executes special events and coordinates related exhibits and displays.
10. Serves as City's information representative concerning telecommunications-
related activities.
11. Responsible for media relation policy and is the city main
liaison/spokesperson to Iocal and regional media. In addition, serves as
City liaison to community organizations and other Yorkville entities,such
as YEDC and YACC.
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12. Oversees audio/visual preparation and coordination for City meetings,
department focus groups,other in-house meetings and special event
receptions, as directed by Mayor.
13. Prepares and compiles reports/memos concerning communication issues,
budget and performance as directed.
Discussion then continued to `Basic Requirements-Knowledge, Skills and Abilities"
Sentence 5 of that paragraph was changed to read as follows: "Knowledge of Cable
communications field and ability to interpret and apply applicable Federal, State and
local laws,rules and regulations regarding cable systems". Each point pertaining to that
paragraph was also discussed and approved. Chairwoman Burd complimented Mr. Graff
on a good job of compiling information for the job description.
Changes for: "Minimum Education,Experience and Certification Requirements"
will be as follows:
"Bachelor's degree in Communications,Journalism, Public Relations,Public
Administration,Business or related field required. Three to five years experience in
public relations,cable television administration,or related field,preferably in a
government agency,required. A combination of education and experience may be
considered. Valid state of Illinois Class D Driver's License required".
b.Salary Range
Joe Besco noted that there is software available mid-January from a firm in Chicago
which would compare salaries for cities the size of Yorkville. Mayor Prochaska thought
a subscription would be necessary to access this information on a website. It was
decided that the salary range would be $30,000 to$45,000 subject to qualifications.
Discussion turned to whom the position would report(from the beginning of the job
description). It was determined the position would report to the Mayor, "Status"would
be exempt and there would be no employees to supervise at this time.
The job description will be revised and the draft will be recommended to the Committee
of the Whole.
Additional Business
There was no additional business.
The meeting was adjourned at 7:20pm and the ad hoc committee was disbanded at this
point.
Minutes respectfully submitted by,
Marlys Young,Minute Taker