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AD HOC Senior Facility 2005 11-07-05 UNITED CITY OF YORKVILLE Page 1 of 2 SENIOR FACILITY AD-HOC COMMITTEE Monday, November 7, 2005 4:30 PM City Conference Room City Staff Present: None present Guests Present: Joan Parker-Salvation Army Madonna Bialek-Alzheimer's Assoc Lloyd Johnson-Food Pantry JoAnn Behrens-Salvation Army Identa Austin-S.S.A. Cecelia Sanders-Sal. Army Golden Diners Bette Schoenholtz-Senior Services Kay Hatcher-Kendall County Tom Zerante Due to no City Officials being in attendance, the Committee present decided to start discussion of the evening's agenda on hand at 4:45pm. 3. Update Regarding Senior Services Location: Bette Schoenholtz began discussion stated that CNN is presently in the facility doing they're home delivery meals and Senior Services and the Salvation Army will not be moving in there until the end of November. This is due to the work going on in the east side of the large room where the receptionist area. They are building it similar to what they presently have in Countryside. Behind that area is where the Activity Director will be located. Bette Schoenholtz herself will have an office where formerly there was a storeroom for the Park District. The case manager will be located in the large room as well as storage. The Salvation Army will have Senior Service's steam table moved down over towards the pass thru window. The Salvation Army will also have their desk down in that area along with storage, refrigerator and freezer. Bette Schoenholtz went on to state that it would be nice to move in earlier, but they are wrestling with the idea that if they move right away, then they're moving in with out the set up being completed for the Seniors to use the facility. The lease is theirs as of November 1". They have not been able to begin packing yet due to lack of time. The carpet is being picked out now as well. She has spoken to the people setting up the blood drive and she assured them that still could take place in the Beecher Building. That should be taking place around the second Thursday in December. 1 Page 2 of 2 Joan Parker questioned if people would still be able to rent rooms at the Beecher Building for parties on the weekends and she was told for the most part yes. The only thing that would limit that is the massive use of the Senior Service's equipment. Identa Austin pointed out that it states in the will that there will be no use by any church due to Beecher Building being a state building. Senior Services pays the maintenance man, but for the most part it is agreed that the community will still have just as much use around their schedule. The Senior Services will not have to pay for the electric use as the agreement. There is currently still Park District events planned there and expect them to use it on an ongoing basis. For the most part they will work out any issues as they arise. The rental funds for public use will go to the City, but Senior Services has a right to charge for use of their equipment on top of what the City charges. 2. Guidelines for Requesting a Grant for Financial Support: Madonna Bialek questioned what the City Council had questioned with the guidelines. No one knew what the questions were. The group present looked over the guidelines provided at this meeting and made some changes. The changes are as follows: • Under"Who Can Apply?" in the second paragraph they would like it to state: Only one application per agency may be submittedep r ye. • Under"Who Can Apply?" in the second paragraph they would like it to state: There will be a $250.00 maximum grant allowed. The group discussed that with the $2,000.00 raised with the Polka Dance they would be able to give out 8 grants. 1. Minutes for Approval/Correction: October 10, 2005: Kay Hatcher made the motion to approve the minutes as written. Cecilia Sanders made the motion to second the approval. With all stating"aye"the minutes were moved to be approved as written for October 10, 2005. The other items on the agenda were brought forward by Mayor Prochaska, so they left those to go to the next agenda. The group set the next meeting for the first Monday in December, the 5` at 4:30 pm. There was no additional business to discuss. The meeting was adjourned at 5:03 pm 2