FACADE Minutes 2005 02-17-05 Page 1 of 3 APPROVED BY THE
OONIMITTE BOARDUNITED CITY
OF YORKVILLE
FA4�.ADE COMMITTEE MEETING
Thursday, February 17, 2005
5:00 PM
Downstairs Conference Room
Committee Members and City Staff present:
Chairman Richard Scheffrahn Lynn Burks
Johanna Byram John Cordogan (arrived at 5:1 Opm)
Tom Smith (arrived at 5:20pm) Alderwoman Val Burd
Building Inspector Bill Dettmer
Guests present:
Mr. Pete Schag Mr, Bob Dearborn (arrived at 5:14pm)
The meeting was called to order at 5:01 pm by Chairman Richard Scheffrahn. The
Committee took role by having all present announce their names. Johanna Byram, Lynn
Burks, Richard Scheffrahn. Also present are Bill Dettmer and Val Burd standing in with
the Committee for the present meeting.
1. Approval/Correction of minutes: April 21,2004: With no questions or comments
on the minutes at hand, Johanna Byram moved to approve, with Richard Scheffrahn
2nd the motion and with all in favor it passed to be approved.
2. 204 Heustis Street—Peter and Cheri Schag: Chairman Scheffrahn moved on to
discuss the property at 204 Heustis Street.. He stated that they did have his
application in front of them and asked Mr. Schag to please go over what he has done
to the property„ Mr. Schag stated they had the roof straightened out, drive-it put on
the fayade, new store front door and window, canopy put in, lighting, and asphalt
parking in the firont. Mr. Dettmer stated the work done has been inspected,
Chairman Scheffrahn stated that when they reviewed this, they looked at the
application and the amount was $14,767,00 of'which they would be reimbursing half
of that amount. He then stated it was a fantastic improvement,he felt it was a little
challenging to imagine how it looked before. He then asked what made the cost go
up from the original amount stated. Mr. Schag stated it was due to lighting and the
cost of the board that went behind the drive-it that he was never told about before.
Mr. Dettmer stated that the boarding was needed to put in drive-it up to code. The
rest of the Committee had no questions; they only stated that the work looked great.
Johanna Byram moved to approve that the City pay the amount of'$7,388.50 (112 of
the total amount of work.) Lynn Burks 2nd the motion and with all in favor the
motion was passed. This minute taker did a role vote for approval: Johanna Byram-
approve, Lynn Burks-approve, and Richard Scheffrahn-approve. This will move on
to Finance Committee for consideration to be paid. Mr. Schag lastly stated that it was
a pleasure to work with Yorkville's City inspectors.
1
Page 2 of 3
3. 213 South Bridge Street—Bob Dearborn: Chairman Scheffi-ahn stated that Mr.
Dearborn has requested to enclose the trash bin area behind his business. Bill
Dettmer stated that he is asking acceptance from the board to do this work. The
enclosure will be 15x15xl2x10. The enclosure will be masonry with chain link gates
on the front. Mr. Dearborn has a price from Willman Construction of$9,891.00. At
this time Mr. Dearborn arrived to discuss the request he has made of the Committee.
Mr. Dearborn described his request, stating it will be at the back of the property line,
It will be the same brick used as that at the South-side McDonald's in town, a
decorative type of block. It will have 2 gates, 1 for employees and 1 for the garbage
truck. It is also on an angle due to the way the garbage truck has to get into that area.
He also stated that this will take care of 3 building's garbage and he is also looking to
work with the new Kendall Pub in having more garbage pickup if they would go in on
it. He is hoping to clean up the alley looks back there. He said Classic Fence did
return a bid on the gates only and the gates will have the vinyl slats on them far
restricting view of garbage more. He also stated be did speak to a representative from
Waste mgmt who suggested not doing this in wood due to it being ruined faster. He
is looking to start this project as soon as the asphalt plants open up.
At this time Chairman Scheffrahn stated that he was asked if this would fit in the
category of facade. He stated that one way in viewing this is that an awning to a
building doesn't exist until you put it on there and it compliments the building itself.
He went on to state that these adjacent buildings would qualify, and therefore this
feature that will be improving the adjacent buildings attractiveness should in fact be
brought under consideration and therefore this could be included in the program. He
then asked if there were any questions or comments on this. Mr. John Cordogan
asked if there were funds available and Mr. Scheffrahn stated the funds were
available for this. Mr. Cordogan then asked if it would improve the aspects of
downtown. Mr. Dettmer responded to this second statement, He stated that they
have a lot of problems with cans showing with bringing people in from the back of
the buildings with the limited parking in the front. Johanna Byram added that this
will help with any illegal dumping that may be happening with the enclosure being
able to be locked up.
The Committee also discussed how this enclosure will affect patron's line of'site with
this at the end of the alley there. Mr. Dearborn stated he could possibly put caution
signs or yellow caution paint on the roadway to warn people to use caution here.
Alderwoman Burd stated that the Facade Committee should not worry about this
issue with the enclosure in question and she would bring it up to the appropriate
Committee at a later time.
With no further questions or comments, Chairman asked if anyone moved to
reimburse Mr'. Dearborn with up to %x the cost of the work needing to be done at the
amount of$9,891.00. John Cordogan moved to accept this project and Lynn Burks
2"d the motion. This minute taker did a role vote to approve: Johanna Byram - aye,
i
2
Page 3 of.3
Lynn Burks—aye, Richard Scheffrahn—aye, John Cordogan—aye, and Torn Smith—
abstained,
Mr, Dettmer stated lastly that he would speak with the Police Department regarding
the safety issue at hand,
4. Additional Business:
• Mr. Dettmer,stated that he did approach the owner of the new Kendall
Grill and has asked him to come in on several occasions to discuss the
funding available for the improvements that have been done. The new
owner has not yet applied for any funds. They discussed what he is doing
to the building in more detail,.
® Mr, Dettmer stated that he met with a lady that is interested in buying an
older home in town and looking to put some work into it. He stated that
this will now be open for financial assistance under the new program they
have available.
• Alderwoman Surd stated that she was worried about what could happen if
the City were to help funding for a store owner to do improvements and
they then sell the property. Then when the new store owner comes in and
they chose to tear down the work that the City just helped pay for. She
asked if Mr. Dettrner could look into putting together an ordinance to
prevent this from happening. Mr. Dettmer stated that there could be a
time frame that the work would have to be maintained and kept the same if
the City has helped financially with the previous owners. Alderwoman
Burd will put together and bring back to the board the ordinance to convey
to new owners this is work the City wanted done.
® Mr. Dettmer stated that the height of buildings have to go for a
requirement if they are going to change it by approval of City Council.
That will keep the downtown area in concept wanted.
• Chairman Scheffrahn stated that the City is writing an exterior appearance
code and the City has asked if this Committee would arbitrate and
questions that come up in the future. This code will try to dictate certain
requirements for the exterior of a building and the appearance of the
building. This committee would be the most appropriate to handle any
situations that may arise. The final draft should be ready in the next
month or two.
® Johanna Byram brought up the fact that there is a huge pothole in the
parkway by her home. She and many others have received injuries from
this hole and is looking how to fix this, Alderwoman Burd suggested that
she contact Public Works to fix that hole and she will as well.
Chairman Scheffrahn asked if there was a motion to adjourn. Torn Smith motioned to
adjourn and Lynn Burks 2'd the motion, With all in favor, the meeting was adjourned at
5:37pm.
Minutes by: Sheila Teausaw
3