AD HOC Senior Facility 2005 05-02-05 Page 1 of
APPROVED 8/1/05
UNITED CITY OF YORKVILLE
SENIOR FACILITY AD-HOC COMMITTEE
Monday,May 2, 2005
4:00 PM
City Conference Room
City Staff Present:
Mayor Prochaska Alderwoman Spears
Parks &Rec Director Laura Brown
Guests Present:
Rita Murphy Joan Parker-Salvation Army
Madonna Bialek-Alzheimer's Assoc Lloyd Johnson-Food Pantry
Tony Scott-Kendall Co Record Allecia Vermillion-Beacon
JoAnn Behrens Identa Austin-S.S.A.
Cecelia Sanders-Sal. Army Golden Diners Bette Schoenholtz-Senior Services
Tammy Smock
The meeting was called to order at 4:20pm by Mayor Prochaska.
1. Minutes for Approval/Correction: April 4,2005: It was found that there were
some corrections in name changes (one being: Beecher Center into Beecher Building)
and to note that the grant spoken of on page 3 was money to used for some of the
kitchen items not just the kitchen items. These corrections were noted and will be
made. It was also requested that Tammy Smock and Cecilia Sanders be added to the
mailing list for this committee to receive the agenda and minutes for each meeting.
2. Update Regarding Senior Services Location (any new development with Harold
Oliver): Bette Schoenholtz stated to the Committee that the Senior Services board
had met and discussed the use of Beecher Building and they had no issues with it that
were brought up there. There was also no quorum at that meeting,but supportive of
the idea.
Mayor Prochaska passed out a sketch of Beecher Building for all present to look over
for what set-up they are proposing at that facility for Senior Services to use. He
suggested that they have someone sit down and actually do a scale drawing to see if
more offices could be put in place for Senior Services to use on the far east wall of
the Perkins Room.
Bette went on to state that she feels that Senior Services is moving down path of
using Beecher Building. She said Harold Oliver is still out of town until next week
and she was looking to speak with him to see how far he can help with the idea of
using Beecher Building. Overall this idea is pretty positive with Senior Services.
Mayor Prochaska stated that Harold Oliver could help with doing the work or even
financing could be an option here.
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3. Updating of the Proposed Changes with Salvation Army Hot meals Program and
Location of the Deli: Cecilia Sanders stated to the Committee that they are currently
doing hot meals (both congruent and delivery) and when the deli moves over,the
congruent diners will be using the deli as their lunch and home delivery will only be
getting the hot free portion. Laura Brown stated that the steam table will be available
at Beecher Building for this program as well. Bette Schoenholtz stated that they have
plenty of extra equipment for others to use as well,possibly in Oswego where they
are looking to offer a lunch program.
4. Short-term Options and Solutions
a. Recommendations: Mayor Prochaska asked Laura Brown to fill in the
Committee on how she is doing with the programs that are currently located
being ran at the Beecher Building and relocating them. He went on to stated
that he has spent time working on alternative spaces to run these programs,
with one possibility being St. Patrick's in Yorkville. St. Patrick's should be
getting the City an answer on this possibility within the week.
Laura Brown went on to say that Parkview School is a possibility to use as
well. A lot of the schools do shut down during the summer for work to be
done on them. The problem is that the Parks &Rec department has identified
6 summer programs with definite conflicts with where to run them. They are
continuing to work around these. She is also working around rental of the
Beecher building where in June there are weddings booked on the 12`b and the
18`h there.
She also stated that there will be more storage for the Salvation Army to use
and that will be worked out where when they start going into more detail on
the plans for Beecher Building being renovated.
Mayor Prochaska has recommended that the City Council and the Park Board
to go forward in having the City commit to the use of Beecher Building by
these groups since all is working out well. Alderwoman Spears requested that
Laura Brown get her figures of the increase and decrease of funds flowing
with Senior Services and all others using Beecher Building so she can show
this to the Council.
The group discussed the use of Senior Services' tables and chairs,which Bette
Schoenholtz feels would be fine, and how they would be situated in the rooms
and stored when not used. The Committee also discussed getting Mr. Harold
Oliver good plans of Beecher Building to show him what he is helping with.
With all `ayes' from those present, this will move forward with all as
discussed. When this does go before City Council, members from this
Committee will be urged to be present to speak and hear discussion.
Alderwoman Spears will be looking to present information on May 17, 2005
to City Council.
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5. Long-term Solutions
a. List Needs for Future Give to Facility Planners: At this time, Mayor
Prochaska asked the Committee to discuss ideas of what they would like to
see in a new building for future planning. He requested this to be made into a
separate list to be made available for facility planners to use and look over.
Below are the ideas they discussed and felt beneficial to all to use.
Needs for Future for Facility Planners
• Commercial size kitchen and dining area
• Food Pantry
o permanent space for maintaining all goods
o good spacing to create flow-(over 2300 sq foot)
o loading/unloading entrance (double doors)
o backroom area storage
o check-in space in front area
o clothing away from food
0 1-2 person office area
• Events room with dining area off of the side of that
• Washrooms
• Offices, 4 for now, aim for 6 rooms eventually- can put caseworkers together at
times
• Open area in middle of building,with offices and meeting rooms around
perimeter-some small sets of private rooms with capability to be made big or
small as needed
Mr. Johnson stated that he prefers the food pantry to not even have clothing,
as most pantry's do not. This created an idea that eventually this Committee
could look into creating a thrift shop to create extra funds.
The Committee agreed that they would like to look into creating a stand alone
senior community center with the area growing so fast there will be a constant
need. Laura Brown stated that there is merit for intergenerational centers and
both should be looked into for what other communities offer their senior
citizens. Eventually it will be what the taxpayers' support that determines the
tax dollars available for anything to be created.
6. Additional Business:
• Madonna Bialek stated to the Committee that she had been speaking with Eddie
Blazonczyk, a well known polka band, regarding putting together an event on the
upcoming September 11 a'to remember this day and help raise money for the
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Seniors in the area. The cost for him and his band to come out is $1,000.00 and
he has suggested charging a$10.00 fee per person for the music and dancing. On
the side they could have food, drinks and coffee for sale that would raise money
as well. They would like to eventually start having him come out yearly for aR
performance and get together to continue support the senior activities. Bette
Schoenholtz stated she would be real interested in helping pulling this event
together as well as the rest of the Committee. Mayor Prochaska stated he was in
favor of this happening and urged all present to stay in touch and continue
working on this idea.
• Madonna Bialek also wanted to note to all present that there is a meeting planned
on May 19, 2005 at 7:OOpm at Yorkville Congregational regarding a seminar for
the 10 warning signs of Alzheimer's Disease.
7. Set Next Meeting Date: The next meeting date was set for June 6, 2005 at 4:OOpm at
the City Conference Room.
The meeting was adjourned at 5:25 pm.
Minutes by: Sheila Teausaw
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