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library1-11-05 APPROVED BY THE COMMITTE OARD Oil: "� 'Q� Page 1 of 3 Yorkville Public Library Board of Trustees January 11,2005 7:30 p.m. The meeting was called to order at 7:30 p.m. by President JoAnn Gryder Roll Call Members present: Gail Gaebler, Joanne Gryder, Carol LaChance, Sandy Lindblom, Kelly Murray, Marilyn Vorderer, Russell Walter,and Marianne Wilkinson. Members not present: Joseph Gruber. City Council Liaison Richard Sticka and Library Director Michelle Pfister were also present. Recognition of Visitors Stephen Yas and Michael Aufderheide. Amendments to the Agenda None Yas/Fischel Interviews There was discussion about the history of the library and usage needs. There was discussion about future needs and the possibility of branch library locations. There was discussion about what downtown Yorkville will be like in the future. Minutes No additions or corrections. Russ Walter made a motion to approve the minutes. Gail Gaebler seconded the motion. The motion carried with all in favor. Correspondence None. Public Comment None. Report of the Treasurer Russell Walter made a motion to approve the bill list in the amount of$25,809.27. Carol LaChance seconded the motion. All present moved to pass with a roll call vote. The motion was passed. Page 2 of 3 Report of the Librarian In December 4,787 items were checked out. This is down by 164 items from last year. We added 60 new patrons, 477 new books/items. Michele showed everyone the Adult reading club fliers. There are book clubs at the library for kids in second grade all the way up to adults. The library was very crowded when Mr. and Mrs. Claus were here. In fact there were too many people in the library. Maybe we should not have this event again until our new library is open. Refreshments were served over the holidays, Hot cider and coffee cake or cookies all week. A$100 memorial was made for Jean Budd Frank. Since the taxes were raised for the citizens of Yorkville,the non-resident subscription fee will need to be raised. Michelle asked when the tax change will take effect and about how much will it be so she can let people know of the change. Michelle suggested that everyone should go see Plano Libraries' new addition now that it is done. They are also using a radio frequency check out system that automatically checks the books in when they are returned into the book return. They will have their ribbon cutting ceremony January 23`d at 1 p.m. followed by an Open House until 3 p.m. Michelle has finished the Weed &Feed Grant the Library received. 208 books were weeded out and 286 updated books were bought. There is a new librarian. Peggy Wilkinson works 13 hours a week at $7.50 an hour. The library system that Yorkville belongs to, sent over copies of a book to be passed out. It is a program they are doing called 1 book, 1 system. Michelle has been passing them out to the staff, the board members, and to the people in the book clubs. When you are done reading it you are supposed to pass it on to another person. Sandy Lindblom had a question about how it was decided when a book should be weeded out. A book with a memorial plate was accidentally put on the sale shelf. Michelle said she tries to discreetly discard the book if it has a bookplate in it, so no one's feelings get hurt. City Council Liaison/Human Resource Richard Sticka stated that he had nothing to add. Except that Plainfield has a Yas development,the same company that Yorkville has hired to plan the development of Yorkville. Standing Committees • Polic —None • Personnel—None. • Community Relations—None. • Finance—A meeting was scheduled to make up a budget for 05/06, and 06/07. It will take place January 31st at 7:30 p.m. • Automation—None. Page 3 of 3 Unfinished Business • Library Addition—The Fire Suppression Engineer wants a hydrant flow test before we start building. We have obtained a quote from Matt Falco at BCS from Nelson Fire Protection for$560. There was discussion that we have been trying to see if we could use the information the school may have received if they had this done before they built the school. So far there has been no information of this type available. Russ Walter made a motion to allow Nelson Fire Protection to perform the flow test for $560. Carol LaChance seconded the motion. All moved to pass with a roll call vote. The motion carried. • Budget 2005/2006 New Business None Adiournment JoAnn Gryder Adjourned the meeting at 8:55 p.m. Minutes submitted by Laura Leppert.