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Human Resource Minutes 2005 08-17-05 ' y United City of Yorkville MKIIZ Human Resource Commission Meeting Minutes of August 17, 2005 Location: Police Department Conference Room Called to Order: Diana called the meeting to order at 5:24 p.m. Quorum established Members present were: Ex-officio Members Torn Zerante Sgt. Greg Siebenaller Lorene Frieders Rose Spears,Alderman Cecelia. Sanders Art Prochaska,Mayor Sylvia Kurtz Diana Lento-Reidy Dana Jones Citizens- Guests: Donovan Earley, Cecelia's grandson Amenidments to the A ends: None Committee Reports: - Ci Liaison Re ort: Greg had no report Mayor's Report: Glory Spies is the new Public Relations person- She wants to craft a letter for more information for the Street Naming. Sylvia stated she had the books straightened out. She found several errors, and because there have been so many different people handling different parts of the process,there has been much confusion. She would like one person to be the contact person to prevent some of the problems she found. The Mayor stated that Glory was willing to work with HRC and sort of be an -overseer,but she needs information and help in learning the process.. Sylvia suggested Glory could be the one who would check as the steps are done. Another issue is the street sign in Grand Reserve that is spelled wrong. One in Whispering Meadow may also be spelled wrong, Sylvia found nine names on the Approved list that the information on them was in the Not Approved book. The Mayor explained that some names could be of people who sold the land to the developer and wanted names they chose for that subdivision and those could have been included. He will contact Engineering to see about the incorrect names. It is believed that no one is living on the street yet in Grand Reserve that is spelled incorrectly and no streets have been laid in Whispering Meadow. The list of Approved names was checked over according to Sylvia's findings and will be checked with Engineering and Jennifer to get it figured out Sylvia will meet with Glory to go over the forms for Street Nanning. HRC—August, 2005 meeting-page 2 City Council Report: Rose redid the Sponsorship Form. The changes were gone over, There has to be some flexibility in approving sponsorships, Diana moved to accept the redone form with the changes. Lorene seconded. Approved. It was also moved to accept the revised Policy form which Rose also redid to match the Sponsorship form. Sylvia seconded. Approved. Thanks to Rose for doing this for us.. Recreation Report: None Library Report: No report School Report: No report OLD BUSINESS Visitor Center: Greg has labels of businesses, We can ask the City to mail them after we stick labels on the envelopes. Diana and Sylvia need to sign the letter which needs to be copied on City letterhead. It is hoped to have these mailed by the Sept. meeting, There was a question on the agenda. Dana does it and submits it by e-mail,but not in the summer as she doesn't have access to the school computer, It was also suggested that we take Jennifer off of the e-mail list for HRC minutes and add 1pjckedng@yorkvi.11ed1.us and the Yorkville Chamber atyork-villechamp-er(@,sbealobal.net. APPROVAL OF MINUTES: Copies were handed out of the July minutes. Tom made a motion to accept,Diana seconded. Accepted, NEW.BUSINESS .Dana stated that there is a park that needs some updating. It is located at Rt 1.26 and Colonial Pkwy and only has slides and swings. It was believed that this has been brought to the attention of the Park Board, The equipment is in good shape, but could use more items. Rose said that upgrading may be a safety issue,but she will bang it to the COW meeting, ADDI"T"IONAL BUSINESS Tom made a motion to adjourn Cecelia seconded. Meeting adjourned at 7:27 p,m. Minutes submitted by Cecelia Sanders HUMAN RESOURCE COMMISSION- VISITOR'S CENTER Dear Business and Community Organization: The Human Resource Commission of The United City of Yorkville has developed a "Visitor and Community Information Center," located in the foyer of the City Hall building. WHO SHO ULD P UT TSFORAIL4 TION HERE? businesses * churches civic, social service and other groups * agencies/organiaations providing services and/or progranis * historical groups * groups offering recreational opportunities * schools HOW TO PRESENT THE INF'ORM4T.ION? * Develop a tri fold brochure or a.3 112"wide double-sided flyer(this can be done on your computer, in color or black& white), submit it to the Human Resource Commission for approval.for placement in the display. PURPOSE OF THE VISITOR'S CENTER Inform visitors and residents_of the many.and varied-opportunities within. our community - a great way to advertise your services/programs. * To encourage active participation of residents in community functions, The Visitor's Center will be open during regular business hours,Monday through Friday.. Weekend hours will coincide with the day shift of the police department. We look forward to receiving your submission for approval. Please contact City Hall, at 553-4350 if you need more information. Thank you. We look forward to your participation in this program. (revised 8/05)