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AD HOC Senior Facility 2005 07-11-05 Page 1 of 2 APPROVED AS CORRECTED 8/29/05 SENIOR FACILITY AD-HOC COMMITTEE YORKVILLE CITY HALL CONFERENCE ROOM Monday, July 11, 2005 Mayor Art Prochaska called the meeting to order at 4 p.m. Present Mayor Art Prochaska; Alderwoman Rose Spears; Vicky Thompson, Salvation Army; Lloyd Johnson, Kendall County Food Pantry; Identa Austin, Senior Services Association Board;Laura Brown, City of Yorkville; Joan Parker, Salvation Army; Rita Murphy; Joanne Behrens, Salvation Army; Madonna Bialek, Alzheimer's Association; Kay Hatcher, Kendall County; Cecilia Sanders, Salvation Army Golden Diners; and Bette Schrenholtz, Senior Services Association. 1. Minutes for Approval/Correction -- Minutes from the June 6, 2005 meeting were approved. 2. Update Regarding Senior Services Location—Laura Brown, executive director of Parks and Recreation, said she would try to get a formalization of plans and a timetable. She added she wants to get the Salvation Army involved as well. Mayor Prochaska agreed saying some plans should be available soon. 3. Joint Fundraiser/Polka Party Update—Madonna Bialek asked who would handle the money earned from the fundraiser. Brown said she has a background in fundraising and could help set up a restricted fund for senior programs. Bialek also showed a rough draft of a sample brochure to the committee members seeking their comments. Joan Parker said the brochure needs to state that the funds raised are going to fund local senior programming. She also said she spoke with a representative from Upper Crust Catering and was quoted a price of$5.45 per person as long as the committee can guarantee 200 people. The menu would feature ham, chicken,potato salad or German potato salad and sauerkraut. Bialek said the caterer also offered to reduce the price if only one meat is served. Tickets for the polka party are $10 and the meat and beverages would be sold separately. Bette Schrenholtz suggested the price for the event be raised and the ticket price could include the polka party and meal. Bialek, however, said the band concerned that if the ticket price is too high people won't come. Mayor Prochaska said he agrees with Page 2 of 2 Schrenholtz and said the meal needs to be included in the ticket price. He suggested that organizers try to find sponsors to help defray the cots if that is a concern. Brown said she'd make some calls to see if there are any potential sponsors available. Prochaska said the food issue needs to be resolved before any tickets are sold. Even if enough sponsorship is found to cover food, that would help, he said. 4. Yas/Fishel Senior Center Space Needs Drawings Update—Mayor Prochaska said the city is still waiting for the firm to come back with a final report. 5. Additional Business—Lloyd Johnson asked if it would be possible to move the food pantry to the old police station. However, Mayor Prochaska said that building has less available space than the pantry's current location. He said when a new senior center is designed, it will be designed to include a food pantry. In other additional business, Schrenholtz said she talked with Harold Oliver and the senior services are working out an agreement with him. 6. Next meeting date—The group set the next meeting for Aug. 1 at 4 p.m. The meeting adjourned at 4:40 p.m. Minutes respectfully submitted by Dina Gipe