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library10-10-05 Pape 1 of 3 Yorkville Public Library Board of Trustees Septe- �005 7:00 pm. The meeting was called to order at 7:00 pm. by President Jo Ami Gryder. Roll Call Members present: Gail Gaebler, Beth Gambro, Jo Ann Gryder, Carol LaChance, Sandy Lindblom, Marilyn Vorderer,Russell Walter,and Marianne Wilkinson.. Members absent: Dr. Joseph Gruber, Library Director Michelle Pfister and Owner's Rep. Tom Lindblom were also present. Recognition of Visitors None.. Amendments to the Agenda None. Minutes Under the Report of the Librarian it reads Michelle Pfister asked if and of the Board Members..., it should read Michelle Pfister asked if any of the Board Members.... Sandy Lindblom moved to approve the minutes as corrected. Carol LaChance seconded the motion. The motion carried with all in favor. Correspondence Jo Ann Gryder sent a postcard while she was on vacation. Public Comment None. Report of the Treasurer There was a question about why the Library was receiving a bill from City Attorney John Wyeth. The City Attorney never used to charge the library. There was question about using the Library's Attorney. The City Attorney's rate is less expensive than the Library's Attorney. Russ Walter and Tom Lindblom said that they felt the City Attorney was working in our best interest. The server will be in this week for Russ Walter to install. Carol LaChance moved to approve the bills and the payroll. Marianne Wilkinson seconded the motion. All moved to pass with a roll call vote.. The motion carried with one abstention. Page 2 of 3 Report of the Librarian Circulation was 6,272 items for September. This is 52 items over last year. 505 were ordered through the Internet. 85 new patrons were added and 433 new items were added which includes 53 new pieces of sheet music,. The Literary Festival was held in Aurora. It was estimated that 48 people came to this event. The Home School Book Club has 12 members. A book bag was donated by the Jr. Women's Club. It is for 2 year olds and the theme is "For the Love of Books". When a Board Member resigns the library puts a book in their honor. The library put together a book bag in Kelly Murray's honor. It is for new mothers of twins. The theme is"Two by Two". There was also a donation of$25 from the Republican Women. City Council Liaison/Human Resource There is still no liaison. Standing Committees • Polie —None. • Personnel—None • CommunitvRelations—None. • Finance—None. • Automation—None. Unfinished Business Last Tuesday a letter of intent was sent to Henry Brothers, the selected builder. There was a meeting with the city and the school to discuss the detention pond. Tom Lindblom has Henry Brothers insurance certificate and contract. There will be a standing progress meeting every other Thursday at 8 am. The trailer and fencing should be arriving Thursday or Friday this week. The trees that were marked to cone out and the bushes can hopefully be left until spring. The Parks District wants to use the bushes elsewhere in the city. The dirt will be stockpiled behind the wooded area behind the detention area. Tom Lindblom called the agent of the Builder's Risk Policy. The price quote for the$7.5 million policy rather than the$7.7 million and the quote was more than what Tom Lindblom quoted to the Board. It was because they included a$250 premium for Flood Insurance and a$250 premium for Earthquake Insurance. There was discussion about what the agent defined Flood insurance as. Tom Lindblom recommended spending the money for the Flood insurance, but not the Earthquake Insurance. The total cost for insurance will go up from the original price of$6,930 to$7,000. Groundbreaking will be October 18`h at 5 pm. Henry Brothers has 12 hard hats and 12 shovels available. It was discussed that the Mayor and Alderman could be invited. Rich Stick and Kelly Murray will be invited. A representative from the architect and the building fpm will also be present. Michelle Pfister will have it put in the City newsletter and the Beacon and Record will be invited. Michelle Pfister will have punch and cookies available. Jo Ann Gryder was asked to say something on behalf of the Library Board. Page 3 of 3 New Business Information from both 3M and Checkpoint will be requested as well as meetings about their products. It is getting close to time to decide which system to purchase. Michelle Pfister prefers checkpoint. She referred to it as the`Cadillac" of checkout systems. It was thought Checkpoint will cost$200,000 for everything,but it might be possible to start for under $100,000. Checkpoint has a security box for DVD's and .3M does not have any security for DVDs. The Auto-Checkpoint would be easy for the patrons to use. Russ Walter thought they were comparable in price,Michelle Pfister thought Checkpoint cost more. The development fees for books and technology would be used to pay for this. Adjournment The meeting was adjourned at 7:35 pm. Minutes submitted by Laura Leppert.