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AD HOC Senior Facility 2005 09-29-05 Page 1 of 2 APPROVED 10/10/05 SENIOR FACILITY AD-HOC COMMITTEE Monday, August 29,2005 4:00 P.M. City Conference Room Present Mayor Art Prochaska Madonna Bialek,Alzheimer's Assn Rita Murphy Cecelia Sanders, Salvation Army Golden Diners Tom Zerante Lloyd Johnson,Food Pantry Laura Brown, Parks DirectorJoan Parker, Salvation Army Golden Diners Alderwoman Wanda Ohare Tony Scott, Kendall County Record The meeting was called to order at 4:05 by Mayor Art Prochaska. 1. Minutes for Approval/Correction: July 11,2005 and August 1, 2005. On the July minutes Sandra Brown should be Laura Brown. On the August minutes Tom Zerante's name is misspelled, and under the update regarding senior services location, it should be the recreation department will use the Castle Bank building, not the seniors. The minutes were approved as corrected. 2. Update Regarding Senior Services Location and Castle Bank Changes for Recreation Department—The plans are done for the Beecher Building. 4. Senior Lease Agreement Update—John Wyeth worked up a draft for the Castle Bank Senior use agreement. The Senior Service Associates will pay for 1/2 of the actual utilities, and maintenance of the building. The city will require a 3 month notification for special events for coordinating purposes. The agreement is for 5 years. Either party may terminate the agreement with 60 days written notice. If the city were to terminate the agreement, it would provide another suitable space of pay a prorated value of the cost of improvements to the SSA. There would be no monthly fee, only%2 of the maintenance cost. There would be a provision added to this agreement that any unsecured property would be the sole responsibility of the SSA. The city would be held harmless for any loss or damage incurred. This will move on to COW for discussion. 5. Nutrition Program-The funding for the nutrition program must be applied for every 3 years. The funding was challenged by CNN. They will be taking over the nutrition programs in Grundy and Kendall Counties. The Salvation Army Golden Diners have filed an appeal. There will be a meeting on September 6`h at 6 pm to discuss the transfer. There is no date set yet for the appeal. The Salvation Army Golden Diners would still like to nm their program if they can find the funds to do so. CNN is scheduled to take over as of October I". Mayor Prochaska felt the city was put in an aqua rd position. The city must now decide which group to support. The city was never consulted about this change. Since the city sponsors this program with a facility,Mayor Prochaska feel the Area Agency has been irresponsible. Page 2 of 2 3. Joint Fund raiser—Polka Party—Update—Harold Oliver will sponsor this event for$2,000. Madonna Bialek and Laura Brown will get together to discuss the setup of the room. Since there is now a sponsorship, the meal tickets will be$5.00. The extra desserts and beverages will be left out on the table. The Golden Diners will supply the cups and they will donate a door prize. Other businesses that could be contacted for donations include Panera, Krispy Kreme, and the local Golf Courses. The dinner ricket will also be used as a raffle ricket for the raffle prizes. Yorkville Florists, Rosebud Florists, and Forget Me Not Florists will donate supplies for the centerpieces, and the Yorkville Garden Club will assemble them. It was thought for the coffee and the lemonade the pitchers were easier for the seniors to use than the large 5 gallon coolers with the spigots,but if the cups were filled ahead of time for the people to take, the 5 gallon cooler would be fine. Also if there was only one kind of coffee donated it would be preferred to have decaffeinated coffee for health reasons. The final week of publicity it will be announced that at the conclusion of the Polka event,the PatrioVs Walk will begin. The Girl Scouts can walk in the patriots walk. Also in the past the Boy Scouts have participated. They can present a color guard. The American Legion has also presented a color guard in the past. The first year this event was held, the American Legion passed our blue star banners. Other agencies that might like to participate would be the Young Women's Club,The Rotary Club, Kiwanis,the Moose, or the Lions Club. 6. Additional Business—Laura Brown passed out guidelines for requesting a grant from the city for financial support. There are several questions to be thought about, who would receive the application, and who would decide if the applicant would receive the grant. A maximum amount should be set for any one person or organization. It should be Adults ages 60 and older instead of Senior Service Grant. The grant would be awarded to people or organizations that would benefit Yorkville seniors or that it is a Yorkville based operation. And these grants would be subject to funding. Mayor Prochaska would like to make the Senior Ad-Hoc Committee a permanent advisory committee. This will be on next month's agenda. Mayor Prochaska would also like the input of the Human Resource Commission. 7. Set next meeting date. The next meeting will be September 20x'. The meeting was adjourned at 5:05 pm. Minutes submitted by Laura Leppert.