library11-14-05 Page 1 of 3
Yorkville Public Library
Board of Trustees
November 14,2005
7:00 pm.
The meeting was called to order at 7:00 pm. by President Jo Ann Gryder.
Roll Call
Members present: Beth Gambro, Jo Ann Gryder, Carol LaChance, Marilyn Vorderer,
Russell Walter, and Marianne Wilkinson.
Members absent: Gail Gaebler, Dr. Joseph Gruber, and Sandy Lindblom.
Library Director Michelle Pfister was also present.
Recognition of Visitors
None.
Amendments to the Agenda
None.
Minutes
On the October 3`d minutes,Page 1 of 4 should be corrected to be Page 1 of 2. Marilyn
Vorderer moved to approve the minutes as corrected. Carol LaChance seconded the
motion. All were in favor. The motion carried.
Correspondence
None.
Public Comment
None.
Report of the Treasurer
Tom Lindblom has looked over the bill from BCA and found that the charges were O.K.
Russ Walter is waiting for the audit from the city to be done. The library has a CD that
will get cashed in and deposited into the Money Market Account. Marianne Wilkinson
moved to approve the bills and payroll in the amount of$103,548.62. Marilyn Vorderer
seconded the motion. All moved to pass with a roll call vote. The motion carried.
Page 2 of 3
Report of the Librarian
Circulation was 5,933 items for October. This is 227 items less than last year. 97 new
patrons were added and 419 new items were added.
Rita Feltes went to the SASSY (storytelling and Sharing Skills for Youth) meeting. It
will be hosted by the Yorkville Library in November.
50 people came to the groundbreaking ceremony.
The Irma Hardecopf memorial money is now all spent. The collection has 356 music
Cds.
This week is Children's Book Week. The theme is Hang Out and Read. Mother Goose
will come to the Library on Wednesday.
No more videos will be ordered. Everything new will be on DVD.
Elizabeth Wheeler wants to start a writer's group at the library.
Santa will not be coming to the Library this year. It was too crowded last year. Santa
will come again when the new library opens.
City Council Liaison/Human Resource
None.
Standing Committees
• Policy—None.
• Personnel—None
• Community Relations—None.
• Finance—There will be a meeting when Tracy Pleckham gets the numbers
finished.
• Automation—None.
Unfinished Business
Library Addition - There were some letters in the packet regarding the retainage
percentage for the builder. Retainage was maintained at 10% until 50% completion, at
which point it will be reduced to 5%, and 2 '/z% at substantial completion.
There had been a plumbing problem, but it has been handled. It would not have been an
issue if the existing building was going to be remodeled along with the construction of
the new building. The new sewer line is too close to 2 of the piers. It is a$9,000 change
to move the sewer line. It is something Russ Walter felt BCA should have known about.
It had to be handled because it has to be under the concrete pad. Tom Lindblom is
watching over everything.
Construction is going well. There will be an Owner's meeting this Thursday, and there
will be one the Wednesday before Thanksgiving, which will be a meeting to discuss the
first payout. Henry Brothers took minutes of the last Owner's Meeting, and a copy of
those minutes were in the packet.
Yorkville Bristol Sanitary District has waived the $37,000 connection fee.
Page 3 of 3
Checkpoint Library System—Michelle Pfister believes Checkpoint is the way to go.
The librarians should start putting the bar codes in the books now. Russ Walter will
figure out the money. Some of the system will have to be purchased up front, and some
can be paid later. There will be 3 self checkouts. The money will come from the
development fees. Everything will get coded now, but it will not be implemented until
the Library is in the new building. Marilyn Vorderer made a motion to purchase the
Checkpoint System not to exceed $200,000 including the 5 year warranty. Russ Walter
seconded the motion. All moved to pass with a roll call vote. The motion carried.
Library Trustees on Web Site—Michelle Pfister would like to have the Board
Member's names on the website. The last sentence before the Trustees names should
read: All meetings are open to the public.
New Business
None.
Adiournment
The meeting was adjourned at 7:40 pm.
Minutes submitted by Laura Leppert.