Human Resource Minutes 2005 03-03-05 United City of Yorkville
Human Resource Commission
Meeting Minutes of March 3,2005
Location: Police Department Conference Room
Called to Order:
Dana Jones called the meeting to order at 6:07 p.m
Members present were: Ex-officio Members
Tom Zerante Lany Hilt
Dana Jones Mayor Art Prochaska
Cecelia Sanders Parks&Recreation Sue Swithin
Lorene Frieders
Diana Lento-Reidy Jennifer Fischer
Absent: Wendy Gatz,Sylvia Kurtz
Citizens-Guests: None
Amendments to the Agenda:None
Jennifer Fischer addressed the street-naming procedures she follows. She presented the process she
follows currently,and the Comrnittee reviewed the fomes she currently used and those used in the
past. It was recommended that in the packet she had made up,that forms on pages 7, 8,and 9 be
eliminated as they are duplications of the fax she sends to the three agencies involved in the naming of
streets: engineering,Post Office,and KenCom
Jennifer stated she preferred using the`signature release letter,' form 12,rather than the form 11.
Instead of the form on page 13,she prefers to just make a phone call to the approved nominee(or his
or her family,or the nominator). Since the actual date when the signs go up depend on several factors,
such as when signs are ordered(two sets are ordered-one held in reserye),then held until Com Ed
has street lights installed.
It was suggested by the Committee that the form letter on page I be redrafted and then used instead
of the postcard(of which Jennifer only has about 6 left). The re-done letter will be sent to Rose
Spears for presentation to Council. The Committee is requesting letterhead to put these letters on.
There was discussion on the process used when a nomination is sent in. It was decided that it should
be put in Rose Spears box to be brought to the HRC.The HRC would then get the nomination and
process it and send it on to Jennifer.
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It was also suggested that Jennifer re-do the checklist format as in its current state, procedures are not
followed as currently written.
NOTE: It was suggested for the nest meeting that Harold or Molly pick up the`naming
binders' and have them for the April HRC meeting as Jennifer reported there are still
several `pending,'that need to be resolved.
Page 6 in the packet also needs to be redone. Cecelia will re-write the letter on the first page and also
redo page 6 for presentation at the nest meeting.
Minutes for Approval: Since this was not done at the start of the meeting,copies of the minutes
were made and handed out for review. Dana made a motion to accept, Diana seconded. Approved.
Committee Reports:
City Liaison Report:Nothing to report.
Manor's Report:Not present
City Council Report: Rose at another meeting
Sponsorship form was discussed. The form Cecelia made was reviewed. Sue suggested adding/parks
to end of`facility'to be used. This will be done. Form approved to send to Rose to take to Council.
Recreation Report: Sue brought copies of a spreadsheet she had made up so the HRC can track
which groups apply for sponsorship,and what kind.Thank you Sue.
Libras:Report:None.
School Report: None
OLD BUSINESS
Visitor's Center: Copies of the revised letters written by Cecelia and Rose for sending to
businesses/organizations,etc. in Yorkville were reviewed and discussed. It was felt the form wilh the
`bullets' was easier to read quickly. Additions to this letter include putting in`for the City' in the
opening paragraph,and listing HRC members at the bottom of the letter. These corrections will be
made by Cecelia and sent to Rose for presentation to Council.
Street Naming7
It was decided to postpone discussion on making any changes in the Street Naming guidelines until the
April meeting.
page 3 -Yorkville Human Resources Commission-March 3,2005Cecelia
Elder-Friendly Summit:
Cecelia has written letters seeking donations from Dunkin Donuts(will provide 100 donut holes),
Panera Bread,Aldi, and Jewel in Yorkville,Dominick's in Oswego, for fruit and bottled water. Diana,
Tom,and Lorene will see if they will be available to help to set up at 8:00 a m. on April 4th for the
Summit
NEW BUSINESS
It was decided to postpone discussion of future committee proposals.
ADDITIONAL BUSINESS
Motion to adjourn was made at 7:10 p.m. by Tom, and seconded by Lorene. Approved.
Minutes submitted by Cecelia Sanders