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Human Resource Minutes 2005 03-03-05 United City of Yorkville Human Resource Commission Meeting Minutes of March 3,2005 Location: Police Department Conference Room Called to Order: Dana Jones called the meeting to order at 6:07 p.m Members present were: Ex-officio Members Tom Zerante Lany Hilt Dana Jones Mayor Art Prochaska Cecelia Sanders Parks&Recreation Sue Swithin Lorene Frieders Diana Lento-Reidy Jennifer Fischer Absent: Wendy Gatz,Sylvia Kurtz Citizens-Guests: None Amendments to the Agenda:None Jennifer Fischer addressed the street-naming procedures she follows. She presented the process she follows currently,and the Comrnittee reviewed the fomes she currently used and those used in the past. It was recommended that in the packet she had made up,that forms on pages 7, 8,and 9 be eliminated as they are duplications of the fax she sends to the three agencies involved in the naming of streets: engineering,Post Office,and KenCom Jennifer stated she preferred using the`signature release letter,' form 12,rather than the form 11. Instead of the form on page 13,she prefers to just make a phone call to the approved nominee(or his or her family,or the nominator). Since the actual date when the signs go up depend on several factors, such as when signs are ordered(two sets are ordered-one held in reserye),then held until Com Ed has street lights installed. It was suggested by the Committee that the form letter on page I be redrafted and then used instead of the postcard(of which Jennifer only has about 6 left). The re-done letter will be sent to Rose Spears for presentation to Council. The Committee is requesting letterhead to put these letters on. There was discussion on the process used when a nomination is sent in. It was decided that it should be put in Rose Spears box to be brought to the HRC.The HRC would then get the nomination and process it and send it on to Jennifer. page 2-Yorkville Human Resources Commission-March 3,2005 It was also suggested that Jennifer re-do the checklist format as in its current state, procedures are not followed as currently written. NOTE: It was suggested for the nest meeting that Harold or Molly pick up the`naming binders' and have them for the April HRC meeting as Jennifer reported there are still several `pending,'that need to be resolved. Page 6 in the packet also needs to be redone. Cecelia will re-write the letter on the first page and also redo page 6 for presentation at the nest meeting. Minutes for Approval: Since this was not done at the start of the meeting,copies of the minutes were made and handed out for review. Dana made a motion to accept, Diana seconded. Approved. Committee Reports: City Liaison Report:Nothing to report. Manor's Report:Not present City Council Report: Rose at another meeting Sponsorship form was discussed. The form Cecelia made was reviewed. Sue suggested adding/parks to end of`facility'to be used. This will be done. Form approved to send to Rose to take to Council. Recreation Report: Sue brought copies of a spreadsheet she had made up so the HRC can track which groups apply for sponsorship,and what kind.Thank you Sue. Libras:Report:None. School Report: None OLD BUSINESS Visitor's Center: Copies of the revised letters written by Cecelia and Rose for sending to businesses/organizations,etc. in Yorkville were reviewed and discussed. It was felt the form wilh the `bullets' was easier to read quickly. Additions to this letter include putting in`for the City' in the opening paragraph,and listing HRC members at the bottom of the letter. These corrections will be made by Cecelia and sent to Rose for presentation to Council. Street Naming7 It was decided to postpone discussion on making any changes in the Street Naming guidelines until the April meeting. page 3 -Yorkville Human Resources Commission-March 3,2005Cecelia Elder-Friendly Summit: Cecelia has written letters seeking donations from Dunkin Donuts(will provide 100 donut holes), Panera Bread,Aldi, and Jewel in Yorkville,Dominick's in Oswego, for fruit and bottled water. Diana, Tom,and Lorene will see if they will be available to help to set up at 8:00 a m. on April 4th for the Summit NEW BUSINESS It was decided to postpone discussion of future committee proposals. ADDITIONAL BUSINESS Motion to adjourn was made at 7:10 p.m. by Tom, and seconded by Lorene. Approved. Minutes submitted by Cecelia Sanders