library2-14-05 APPROVED BY THE
COMMITTEE/BOARD
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Yorkville Public Library
Board of Trustees
February 14,2005
7:30 pm.
The meeting was called to order at 7:30 pm. by President Jo Ann Gryder
Roll Call
Members present: Gail Gaebler,Jo Ann Gryder, Carol LaChance, Sandy Lindblom,
Marilyn Vorderer,Russell Walter, and Marianne Wilkinson.
Members not present: Joseph Gruber, Kelly Murray.
Library Director Michelle Pfister was also present.
Recognition of Visitors
John Borneman with the Kendall County Record,
Amendments to the Agenda
None
Minutes
The only correction was the misspelling of Jo Ann's name. Sandy Lindblom moved to
approve the minutes as corrected. Marilyn Vorderer seconded the motion. The motion
carried with all in favor.
Correspondence
There was a letter from the Secretary of State granting the library with a FY 2005 Illinois
Public Library Per Capita Grant in the amount of$10.977.46.
Public Comment
None.
Report of the Treasurer
Russell Walter made a motion to approve the bill list in the amount of$50,487.54. Carol
LaChance seconded the motion. All present moved to pass with a roll call vote. The
motion was passed.
Report of the Librarian
In January circulation was 6,662 items. This is up 1,568 over last year.
We added 108 new patrons to the library. 430 new items were added which include 100
music CD's from the Irma Hardecopf Music Collection.
There is a new mother/daughter book club meeting. It is The American Girls Meeting.
They will meet 1 Saturday a month for 3 months. Right now Molly is in the Library and
they read the book, do a craft, and have a snack. They will also receive bookmarks with
Molly on them. The girls attending are ages 7—9.
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We received a$500 donation from Dial Corp. Michelle writes them a letter every year
and this year we received a check.
The book"Shoeless Joe &Black Betsy"was donated in honor of Jack Gambro's 9°i
birthday. Anyone may donate a book or magazine to the library in honor of a birthday or
other special event.
A$25 memorial was received for Lenora Wissmiller. She was the founder of the Fox
Valley Country Players.
Something the library has always done, but many people don't know about is that the
library offers home delivery to people who have a hard time getting to the library. If they
call someone will try to get the book to them within one hour. They have taken books to
the hospital and also to nursing homes.
Currently we are working on our inventory. There are some books missing. 1 Biography
and 12 audiotapes are missing.
February 19—26 Michelle will be on vacation.
City Council Liaison/Human Resource
None,
Standing Committees
® Policy—None
® Personnel—None.
® Community Relations—None.
® Finance—None.
® Automation—None.
Unfinished Business
e Library Addition—Matt Falco had a meeting with Engineering Enterprise and
Joe Wywrot to discuss the library's plans. Item 5 will be revised. Because of out
water detention from the library's property and the road project,water retention
will drain into the High school's detention basin,it needs to be enlarged to
accommodate the additional water. Russ does not know if the city will pay for
some or if the library will pay for the whole project because our building is
happening before the road project.
There will be some islands in the parking lot facing the entrance of the police
department parking lot.
Under item 8 there was a charge of$1,000 that Michelle was authorized to
approve.
They will locate the existing water main and mark it.
There was a technology meeting with the Electrical consultants. They talked
about computers,wireless, the new checkout system, and the new security
system. The cameras in the meeting rooms,the patio, and in the children's
programming areas are for our protection and for the patron's protection. Key
cards were discussed for the employees,the fire doors will be locked with a 20
second delay, but if there was a fire the doors would automatically unlock.
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There was a meeting with Matt and Michelle about the plans for the building. The
drawings were left so we could make changes. The biggest change Michelle
wants to make is to move the study rooms to the place where the youth services
workroom is. So the upstairs rooms will also change places.
The adult reading room be a quiet room, no talking,no computers,no tables, no
music. There will be a coffee bar area. Michelle hopes the board members will
be able to help pick out the furniture.
There was discussion about Valerie Burd's comment in the paper about the new
library's exterior. It was decided that we cannot change the design of the building.
There was plenty of opportunity in the past two years for people to have input into
what they wanted the building to be like. If they would like to submit an idea they
are welcome to and if it fits into the plans; it will be considered.
Plano Library Board member Jim Anderson will be coming to next month's
meeting. He was the liaison to Denny Hastert's office when Plano got their grant.
New Business
• Budget 2005/2006-A few things on the budget have been revised, We are at the
high end of our Fund Balance, so we should try to get that down a little bit. We are
still at our 3%Contingency Fund. The line item for rental income is for the rental
of DVD's and videos. There were line items added for grants, contract services, and
office supplies. The salaries were boosted up to be able to be competitive with other
communities. The insurance items will go up with the addition of new hires.
Subscriptions are things like the Record, Beacon, Magazines, and a subscription to
the Internet for genealogy. People can"adopt a magazine"and pay the subscription
for the library. The budget for new books was cut back because of lack of space
until we get into our new building, and automation was cut back. Russ received
an e-mail from Tracy about what the EAV would be and what the Development
Fees will be. May of 2007 we should be close to moving into our new building.
Russ Walter made a motion to approve the proposed budget for 2005/2006. Carol
LaChanee seconded the motion. All moved to pass with a roll call vote. The
motion carried.
• E-Mail Minutes/Bill List—Russ Walter proposed that the library should cut off
the bills on the last business day of the month. They will then be turned in on the
first business day of the month. There was discussion about the board members
receiving the bill list and minutes via e-mail ahead of time to be able to review
them before the next meeting. It was decided that the board members liked
receiving the minutes via e-mail,but it was not necessary to receive the bill list in
this way,although, Jo Ann Gryder requested that she and Russ receive the bill list
ahead of time.
• Disaster flan Reviewed—There were a few changes to this. There is a new
attorney, a new list of staff, and the new fiscal year. The whole copy of the plan
should be removed from it's folder and replaced with the new copy.
Adjournment
Jo Ann Gryder Adjourned the meeting at 8:35 pm.
Minutes submitted by Laura Leppert.