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library3-14-05 APPROVED BY THE COMMITTEE/BOARD Page 1 of 3 Yorkville Public Library Board of Trustees March 14, 2005 7:30 pm. The meeting was called to order at 7:30 pm. by President Jo Ann Gryder Roll Call Members present: Jo Ann Gryder, Sandy Lindblom, Kelly Murray, Marilyn Vorderer, Russell Walter,and Marianne Wilkinson. Members not present: Gail Gaebler, Joseph Gruber, Carol Lachance. Library Director Michelle Pfister and city council liaison Rich Sticka were also present. Recognition of Visitors Plano Community Library District's Board Treasurer, Jim Anderson. Amendments to the Agenda None Minutes On Page 2 of the minutes under library addition the word out should be our. Also item 8 was from the Topographic survey from the engineering consultants. Sandy Lindblom pointed out that the possessive pronouns should be removed from the minutes and things should just be stated. For example 108 items were added instead of we added 108 items. Marianne Wilkinson moved to approve the minutes as corrected. Russ Walter seconded the motion. The motion carried with all in favor. Plano Community Library District Trustee—Jim Anderson Jim Anderson shared how they received a grant for the Plano library's addition through Denny Hastert's office. The grant comes from the Department of Education and the person to contact is Brian Harbin. Plano's Library gave Brian a copy of their budget, a set of goals, a history of the library, and what the intended use for the money was. The money received from the grant has to be used for educational things, it cannot be used for the building, but it can be used for things like books and computers because it is from the Dept. of Education. There was discussion about the fact Plano is a district library and Yorkville is a city library and what it might be like if Yorkville changed to a district library. Plano is having a re dedication sometime in April. A re dedication is to dedicate the addition,the old building would have been dedicated when it first opened. Correspondence None. Page 2 of 3 Public Comment None. Report of the Treasurer The bill for Burridge Castle totals $35,689.96, and the health insurance bill totals $6,017.18. Russell Walter made a motion to approve the bill list in the amount of$64,472.38. Sandy Lindblom seconded the motion. All present moved to pass with a roll call vote. The motion was passed. Report of the Librarian Circulation was 6,872. This is up 2,004 over last year. 94 new patrons were added, and 517 new items were added including 85 music CD's. The Adult book club is going to be split into 2 book clubs because of the amount of people attending last month. They will both be reading the same book. One will be held during the day and the other will be held at night. The money the library received from Dial corporation was used to have 3 Birthday parties for the children. There was a party for the 3 —6 year olds, a party for the 6—7 year olds, and a party for the 8— 10 year olds. There is a Bruce Trail story contest going on. Children have to come up with a sequel idea for the book The Adventures of Bruce Trail,Enviro P.I. There was an article in the paper about the contest. Michelle passed out library trustee information from the state. The mileage rates have gone up. It was$0.375 per mile and it went up to $0.45 per mile. A trip to Heritage Trail is a 50 mile round trip, it was 18.50 and now it is $26. Christine Clark has resigned. She is moving to Wisconsin. Michelle passed out a flier about a buy—a—book program that she was working on. She doesn't plan on putting them out for about a year. These books will be on display when the new library opens. There were fliers in the packet about some of the new books on Health and Medicine and on Parenting the library has added to the collection. City Council Liaison /Human Resource Rich said that it is too bad there aren't any more trustee seminars because it was a good place to meet other library's trustees and find out things you might not otherwise. He also said the state statue keeps the library board protected and the city council cannot decide to disband the board the way they have the Park Board in favor of a Parks Planner. This is Rich's last year to be an Alderman, he is not running again and his last council meeting is the 2nd Tuesday in May, so the library will be getting a new city council liaison. Page 3 of 3 Standing Committees • Poicy—None • Personnel—Michelle's review is coming due. • Community Relations—None. • Finance—City Treasurer,Bill Powell has full access to the library's accounts because of the way the accounts are set up at the bank. There was discussion about amending the city agreement to have anything he might do in writing before it is done so the board knows what is going on. • Automation—Paul Mills from Heritage Trails wants to replace the firewall. The city has already replaced the firewall, so he just needs to be contacted with that information. Unfinished Business Library Addition—KJWW is the Technology consultant that is doing the technology design for the new building. They will be doing the plans but not the labor. The fee is $11,300. Russ Walter made a motion to approve having KJWW draw up the plans and pay them $11,300. Marilyn Vorderer seconded the motion. All moved to pass with a roll call vote. The motion carried. There was discussion about the bond fund. Tracy should be contacted to get an agreement about the bond fund and how it is spent. New Business—There was a question about whether or not the city is helping to pay for the enlarging of the retention pond for the library and the road project. Michelle received a phone call from Steve Larson from Ehlers & associates about when the library was going to pay the bill. First it is not a library bill. She had spoken with John and Joe and John had talked and said they were going to eat it. Steve did not know anything about that, and he made it clear that the library did still have to pay the bill. John agreed that the conversation was that he was going to help for basically no cost understanding they might get the bond sale. Tony and Tracy said it was never discussed with them. There was no contract signed. The information Russ got from Art was that Tony told Ehlers that if they wanted the bond sale the library board had to make a recommendation to city hall that they use Ehlers instead of Speer Finance. Maybe the city attorney could help with this issue. The board members told him that they would not be getting paid and that he would not be doing any work unless the library had the money up front. The bill is in the amount of$6,475. Adiournment Jo Ann Gryder Adjourned the meeting at 8:45 pm. Minutes submitted by Laura Leppert.