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library4-11-05 APPROVED BY THE COMMITTEEIBOARD ON: 5=C-05 Page 1 of 3 Yorkville Public Library Board of Trustees April 11,2005 7:30 pm. The meeting was called to order at 7:30 pm. by Marianne Wilkinson. Roll Call Members present: Gail Gaebler, Joseph Gruber, Carol LaChance, Kelly Murray,Marilyn Vorderer, and Marianne Wilkinson. Members not present: Jo Ann Gryder, Sandy Lindblom, and Russell Walter. Library Director Michelle Pfister and city council liaison Rich Sticka were also present. Recognition of Visitors John Bomeman, Kendall County Record. Amendments to the Agenda None Minutes On Page 2 of the minutes under City Council Liaison the word statue should be statute. Gail Gaebler moved to approve the minutes as corrected. Marilyn Vorderer seconded the motion. The motion carried with all in favor. Correspondence None. Public Comment None. Report of the Treasurer Russ was not here to give the report, so Michelle just pointed out the library received the check for the per capita grant of$7,700. She also said there is only one month left for the fiscal year and the library is doing very well with the budget. She also pointed out that there wag a bill for her for visual assistance and for reimbursement of the repair of the vacuum that she just took out of her pocket. She sent a plant to Ray Bertram's family since he passed away. It is from the board and the staff of the library. She said the library usually does not do this,but since he has been very good to her and to the library she wanted to do that. Dr. Gruber made a motion to approve the bill list. Kelly Murray seconded the motion. All moved to pass with a roll call vote. The motion carried. Page 2 of! Report of the Librarian Circulation was 6,451. 91 new patrons were added, and 446 new items were added. There was an article in the Beacon about how the library is trying to make room for the books. March was national craft month. There were craft items the staff had made on display in the library. The friends of the library had a meeting and they have $1,333.61 in a savings account. This week is national library week. The library has pencils to pass out. There were 2 books donated in memory of Art Prochaska's brother, Robert. They are on the topic of the Indy 500. Michelle is working on a system that will send an E- Mail to patrons who have a book on hold for them and also if they have an overdue book. City Council Liaison /Human Resource Rich told the board there was a misunderstanding on the expansion of the retention pond project. The library is to pay a proportional amount of the digging and the city will pay the rest. Rich spoke to John Wyeth about the Ehlers bill. John will send him a letter telling him that they will not be getting paid. There was no contract for services. Standing Committees • Polic —None • Personnel—There will be a meeting for Michelle's review. The people on the committee are Marianne Wilkinson, Sandy Lindblom, Kelly Murray, and Carol LaChance. • Community Relations—None. • Finance— None. • Automation—None. Unfinished Business Library Addition— There was a job description in the packet for an owner's rep. The money to pay this person will come out of the Architect's budget. It will cost $60,000-$100,000. This person will give us an 11 month walk through warranty. They will be the coordinator between the library board,the builder, and the architect. The library board will be the boss of this person. This will go out as an ad. Michelle will interview and get recommendations from Rick. Also,maybe Brian DeBolt has a recommendation. Last week there was a meeting. Russ called to have the meeting. He asked about how the money was going to be handled. He also called Rick to be there. The lawyer said the library is autonomous,and Rich suggested it stay that way. Joe thought having a committee to pay bills that included Aldermen was a bad idea. Joe made a motion to set up a committee of 2—3 people to review bills. Joe and Russ are already to be on this committee. Rich stated that the whole board should approve to pay the bills. Joe withdrew his motion. The bills will be brought to the board for approval. The board members present do not want to bring anyone from city council or the parks board to be on a committee at this time. Rich suggested the library has authority and should stay that way. Page 3 of 3 New Business— The public notice for all the board meetings for next year and days the library will be closed was in the packet. Gail made a comment that the meetings could be changed to 7:00 pm. She said it had been suggested in the past, and she could not make it then, but now she can. Carol suggested that since they might be longer meetings it might be better for them to start earlier. Dr. Gruber made a motion to change the meetings to 7:00 pm. Carol LaChance seconded the motion. All were in favor. There was discussion about the 4' of July and when the library should close. Dr. Gruber made a motion to approve the holiday closings with the addition of July 5'. Marianne asked why does the library close at 5:00 pm. On Thanksgiving. Michelle thought for patrons it was a good time and it was what has been done in the past. Marilyn Vorderer seconded the motion. All were in favor. Adiournment Gail made a motion to adjourn. Carol seconded the motion. The motion carried. The meeting was adjourned at 8:15 pm. Minutes submitted by Laura Leppert.