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library5-9-05 APPROVED BY THE COMMITTEEIBOARD ON, Paize I of 3 Yorkville Public Library Board of Trustees May 9,2005 7:00 pm. The meeting was called to order at 7:00 pm. by Russell Walter Roll Call Members present: Gail Gaebler(arrived at 7:20), Joseph Gruber,Jo Ann Gryder(arrived at 7:40), Carol LaChance, Sandy Lindblom, Marilyn Vorderer, Russell Walter, and Marianne Wilkinson(arrived at 7:25). Library Director Michelle Pfister was also present, and City Council Liaison Rich Sticka arrived at 7:25. Recognition of Visitors None. Amendments to the Agenda None Minutes Marilyn Vorderer moved to approve the minutes for April 11, 2005. Dr. Gruber seconded the motion. The motion carried with all in favor. Correspondence There was a Thank You note from Kelly Murray for the Baby Shower. Public Comment None. Reuort of the Treasurer The Bill List included 3 Bills from Burridge Castle totaling$17,025.77. A request was made for the detailed bill from Burnidge Castle for their subsequent bills. There is a Health Insurance Payment, and a Bill for the Illinois Historical Society Membership. 4 times a year the Historical Society sends out a pamphlet. Rita and Michelle are going to a conference in Chicago. The conference costs $330,the hotel will cost$209,and expenses for the cab,train,and food is expected to be$100. Russell Walter made a motion to approve the bill list in the amount of$49,067.56. Marilyn Vorderer seconded the motion. All present moved to pass with a roll call vote. The motion was passed. Pa¢e 2 of 3 Report of the Librarian Circulation was 5,499 in April. 70 new patrons were added to the library, and 221 new items were added. There were live baby pigs at the library for Piggy Story time. There was a baby Lamb the following week. Missy Burks gave $55 for a Construction themed"For the Love of Books"Bag. There was a$23 memorial for Michael Marta from the Sunday Club. Revised Copies of the Public Notice were in the packet. Closing for the Riverfront Festival was discussed. Sandy Lindblom moved to have the library closed on Saturday, September 3rd, and Sunday, September 4'. Dr. Gruber seconded the motion. All were in favor. The motion carried. It will be published in the newspaper as an addendum. There is a new employee for the summer and hopefully she will be able to stay through the next school year to help get things into the new building. In June nominations will be taken for officers and July the nominations will be voted upon. Michelle is almost finished putting together the State Report. She starts on it after May I'and it has to be turned in by May 31'. She needs the Board President to sign it and also someone to sign it as an acting Secretary since the Secretary has resigned. Just an interesting fact included in the report : 5,358 residents have library cards. There were 1,057 new cards issued this year. The employees will now be receiving Dental and Vision Insurance since the city has changed and is now receiving it. A man from the PALS library system sat down with Dixie and she can now put a marked record in the system. There are only 7 catalogers in the whole library PALS system who may do this. The summer reading program will be"Caution—Readers at Work". City Council Liaison /Human Resource This is Rich's last meeting, tomorrow will be his last city council meeting. Budgets have already been passed. The mayor will make his appointments tomorrow. Rich does not know who will be the next liaison to the library board. Standing Committees • Policy—None • Personnel—Will have a report when the Board goes into Executive Session. • Community Relations—None. • Finance—None. • Automation—None. Page 3 of 3 Unfinished Business • Library Addition— On May 16' at 10 am there will be a meeting with Checkpoint, an automatic Book System. Michelle Pfister met with Michelle and Matt about what is needed for a circulation desk. Michelle would like to put together a committee to pick out colors, fiuniture,hardware, etc. Michelle, Dixie, and Rita are on this committee so far. Michelle would like a total of 5 or 6 people to be on this committee, and would like for a Board Member to be on it,if any are interested. This committee will meet on Tuesday mornings and will meet quite frequently. They will bring their choices in front of the Board for approval. New Business Non-Resident Reciprocal Borrowing Program— State statutes say that the Library Board has to vote on whether or not to continue reciprocal borrowing. Sandy Lindblom made a motion to continue the non-resident reciprocal borrowing program. Marianne Wilkinson seconded the motion. All were in favor. The motion carried. Gail Gaebler made a motion to go into Executive Session. Dr. Gruber seconded the motion. The meeting went into Executive Session at 7:40 pm., and returned from Executive Session at 8:00. Marianne Wilkinson made a motion to accept the library director's performance appraisal as presented by the personnel committee. Russ Walter seconded the motion. All were in favor. The motion carried Russ Walter made a motion to increase Michelle Pfister's Salary to$45,000 per year. Carol LaChance seconded the motion. All moved to pass with a roll call vote. The motion carried. Tracy Pleckham, City Finance Director will be informed of the change. Rich contacted the city attorney,John Wyeth if there would be a conflict of interest for Tom Lindblom to be hired for the Owner's Rep., since Sandy is on the Library Board. He has not yet given an answer. If there is no conflict of interest the Board would like to negotiate a 14 month contract with Tom to work for the Library Board. Adjournment Jo Ann Gryder Adjourned the meeting at 8:20 pm. Minutes submitted by Laura Leppert.