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Library 2004 11-08-04 APPROVED BY THE COMMITTEEIBOARD Pau 1 of 4 Yorkville Public Library Board of Trustees November 8,2004 7:30 p.m. The meeting was called to order at 7:30 p.m. by Vice President Marianne Wilkinson, Roll Call Members present: Gail Gaebler, Carol LaChance, Sandy Lindblom, Kelly Murray, Marilyn Voderer, Russell Walter, and Marianne Wilkinson. JoAnn Gryder arrived at 8:15 p.m. Members not present: Dr. Joseph Gruber. City Council Liaison Richard Sticka and Director Michelle Pfister were also present. Recognition of Visitors - None. Amendments to the Agenda None. Minutes The only addition was to expand on what the resolution was, The resolution was about commending the library board of trustees for their work on the referendum for the new library. A motion was made by Sandy Lindblom to accept the minutes with the amendment. The motion was seconded by Marilyn Voderer. The motion carried with all in favor. Correspondence Michelle Pfister read a Thank You note from Noah, a 4 year old patron who was in the hospital. Public Comment None. Report of the Treasurer Michelle Pfister explained that the bill from the Oswego Library was for books that one of the Yorkville Library's patrons checked out from the Oswego Library, and never returned, in spite of many attempts to collect the debt by both Libraries. Since it was one of Yorkville Library's patrons, Yorkville Library is responsible for the debt. Page 2 of 4 Report of the Treasurer (continued) The health insurance bill is high because it is for July through October, to catch up with the bill. The Staff Appreciation dinner is for 14 people. It will be held the I" Sunday in December at the Rockwell Inn. Russell Walter made a motion to approve the bill list in the amount of$23,278.13, and for the payroll in the amount of$6,620.68. Carol LaChance seconded the motion. All present moved to pass with a roll call vote. The motion was passed. Report of the Librarian + There were many phone calls and E-Mails of congratulations to the board and staff. Flowers, cupcakes, cakes, a candle, and brownies were received also. People from The Kendall County Record and The Beacon News called to talk to Michelle about the library referendum passing. Circulation was at 6,220. This is 1,334 more than last year. 103 new patrons were added, and 314 new items were added. Teen week went well. 10 High School students attended the sleepover with 2' chaperones. On the last two days of voter registration more than 100 voters registered at the library. The library received a Library Service and Technology Grant for$4,000 to purchase new Non-Fiction books. Approximately 350 books on the subjects of language, parenting, finance, and health will be added to replace approximately 200 outdated books. A letter was sent to Denny Hastert to let him know about the grant the library received. Justine Jahp resigned. She wanted to retire to be with her husband who is also retired. An ad was put in the paper, and interviews will be held for a new employee. Michelle will start to spend the $5,000 from the Erma Hardecopf Memorial Music Collection on music CD's for the library. They will include genes of music such as classical and jazz. Next month Michelle will not be at the Board Meeting due to other engagements. Page 3 of 4 Report of the Librarian (continued) A question was asked if the Library can still apply for the $250,000 matching grant. Michelle informed everyone that to qualify for the grant, you have to have the money already, and that you can only apply in October. If the Library were to apply it would have to wait until next October, and to get the grant it can not start construction until they present the Library with the money. The library does not want to wait until October to begin construction. The issue of increasing the non-resident fee for the library was also addressed. Michelle thought that maybe May I"was good to have the increase take effect. City Council Liaison/Human Resource Richard Sticka discussed the issuance of bonds for the library and the difference between an alternate revenue bond versus a general obligation bond. He said that'even though the voters agreed to raise the taxes for the library, if it could get the revenue from another source, such as sales tax, that the homeowner's taxes would not have to be raised. 2 people came to the meeting at the library to find out about the library's'plans. Standing Committees • Policy—None. • Personnel—None. • Community Relations—None. • Finance—None. • Automation—None. Unfinished Business • Library Addition - There will be a building committee meeting November 181h at 7 p.m. with Rick McCarthy. All board members are encouraged to be part of the committee. A letter to the editor was sent to the Kendall County Record. It was a thank you to the citizens of Yorkville who voted for the Library addition, and to everyone who helped with the referendum effort. The bill from Ehlers and Associates, Inc. was addressed. It is agreed that the library owes them some money for their work on the Q and A facts sheet,but the amount needs to be disputed. An itemized bill needs to be attained to find out what the 37 hours were spent on. The matter possibly needs to be turned over to the lawyers. A question was raised about how much referendum money was left. Russ Walter said that he would have to ask Dr. Gruber, but he thinks it is around $1,000. Page 4 of 4 New Business Policy Revised—Sandy Lindblom passed out two new pages to replace old pages in the policy handbook. Policies that were changed or added included the fees for the copy machine, fees for a lost library card, fees for a lost book, a search warrant policy, DVD's, Sunday hours, and the section about personnel was revised to be compatible with the city's handbook because the library staff are city employees. Russ Walter made a motion to approve the revisions. JoAnn Gryder seconded the motion. The motion carried with all in favor. There was discussion about websites. Currently the link between the city's website and the Library's website goes nowhere. 3 It was speculated that the new Library will open its doors sometime in the middle of 2007, and that construction will begin the middle of 2005. Adjournment A motion was made to adjourn by Marilyn Voderer. JoAnn Gryder seconded the motion. The meeting was adjourned at 8:30 p.m.