Library 2004 03-08-04 APPROVED BY THE
CoMmITTEEIBOAD
ON:
Yorkville Public Library
Board of Trustees
March 8,2004
7:30 pm
Roll Call:
Members present: Jo Ann Gryder, Marianne Wilkinson, Russ Walter, Kelly Murray, Gail
Gaebler, Joseph Gruber, and Sandy Lindblom
Members not present: Carol LaChance and Marilyn Vorderer
Director Michelle Pfister and City Council Liaison Richard Sticka were also in
attendance.
Recognition of Visitors: Steve Larson, Ehlers &Associates
Amendments to the Agenda: Jan Tronc
Human Resource Commission correspondence
Minutes: Gail Gaebler moved to approve the minutes as written. Marianne Wilkinson
�. seconded the motion. The motion carried.
Correspondence: It was determined that a $5,000 cash donation was given to the library
from the Hardecopf estate.
Public Comment: none
Report of Treasurer: The city overpaid the library $25,600 for development fees.
The year to date totals on the expense report are not correct. Michelle Pfister wil I check
with Tracy about the matter.
Russ Walter moved to approve the bill list for January and February for the amount of
$62,282.04. Joseph Gruber seconded the motion. A roll call vote was taken. The motion
carried unanimously.
Report of Librarian: Total circulation was up 317 at 4868. 68 new cards were issued.
188 new items were added to the collection, 28 of them were sheet music.
The high school and junior high book clubs both met this month.
April 18-24 is National Library Week,
Jan Essex is a new employee. Her starting salary is $7.50 per hour.
Hometown Days will be held at the Beecher Center this year. Next month the Board will
decide whether or not to close the library on that day.
City Council Liaison/Human Resource: none
Standing Committees: The Peasorurel Committee wi 11 meet on March 22, 2004 at 7:00
pm at the library.
Unfinished Business: Steve Larson with Ehlers &Associates, Inc, presented the
Financial Planning Report for a Major Expansion to the Library to the Board. The report
details the Yorkville Library's plan to seek project approval via referendum on November
2, 2004. Four different projections of revenues and expenditures are outlined in the
report. These are based upon tive variables: higher salaries, additional staff, high CAV
and impact fees,property tax revenue based on a $ .15 operating tax rate or the tax cap,
and who pays IMRF and PICA. The estimated total project cost and bond issue amount
range from$8,575,000 to$8,750,000 and will be spread over a period of up to 20 years.
Larson recommends relying on growth for operating cost increases. He estimates project
completion to be in the spring of 2007. Ideally, for the repayment of bonds the property
tax revenue will be based upon a$ .15 operating tax rate,the City will pay the IMRF and
FICA, and there will be high EAV and impact tees.
New Business: The updated Disaster Plan was provided to the Board members who
were asked to replace the old plan with the new.
Michelle Pfister is currently working onjob descriptions for positions that will be
opening up once the addition is completed.
Jan Trone, a valued patron,passed away.
The Human Resources Commission approached Gail Gaebler and has offered to assist
with the building addition process.
Adjournment: 9:45 pm
Minutes submitted by Kelly Murray, secretary
r