Library 2004 06-14-04 APPROVED BY THE
COMMITTEE/BOARD
ON: 2-/d- ['
Yorkville Public Library
Board of Trustees
June 14,2004
7:30 pm
Roll Call:
Members present: Jo Ann Gryder, Marianne Wilkinson, Russ Walter, Kelly Murray,
Joseph Gruber, Sandy Lindblom, and Marilyn Vorderer
Members not present: Gail Gaebler and Carol LaChance
Director Michelle Pfister and City Council Liaison Richard Sticka were also in
attendance.
Recognition of Visitors: John Repsholdt from Ehlers & Associates (see New Business
for notes on his presentation)
Amendments to the Agenda: none
Minutes: Sandy Lindblom moved to approve the minutes as corrected. Marianne
Wilkinson seconded the motion. The motion carried.
Correspondence: none
Public Comment: none
Report of Treasurer: The corrected budget was based on the final Detailed Revenue &
Expense Report dated April 30, 2004. Russ Walter will correct the budget again based
on the final Detailed Revenue&Expense Report dated June 30, 2004.
$450 was paid to Heritage Quest Online for the genealogy database.
Russ Walter moved to approve the bill list, including payroll, for the amount of
$32,743.22. Sandy Lindblom seconded the motion. A roll call vote was taken. The
motion carried unanimously.
Report of Librarian: Total circulation was 4399. 57 new cards were issued, including
two summer non-resident cards. 146 patrons placed a hold on items at the desk. 276
placed a hold on items from home via the Internet.
Michelle Pfister completed the follow up work on the We the People grant that the library
received. Michelle Pfister also applied for the Weed and Feed grant and asked for $4,000
for non-fiction reference books.
Beecher Center is now sharing the Tl line with the library and the City. The library paid
$125 for the Tl line. Michelle Pfister will ask Traci Pleckman how we can share the cost
with Beecher.
City Council Liaison/Human Resource: The referendum will be discussed at the next
City Council Committee of the Whole meeting. The City Council will vote on June 22,
2004 on whether or not to add the referendum question to the ballot for the November
election.
Standing Committees: The Policy Committee will meet on June 28, 2004.
Unfinished Business: Russ Walter moved to request the City Council to place a bond
issue question for $8,750,000 to expand the library. Marianne Wilkinson seconded the
motion. A roll call vote was taken. It carried unanimously.
Joseph Gruber clarified his statement from last month by saying that the referendum will
be asking for a range from .06 to .10 per$100 EAV.
New Business: John Repsholt from Ehlers & Associates outlined how his company
facilitates a community during the referendum process. He defined the process as
community outreach. The committees, he said, are self-funded, hold private meetings,
and have liaisons to the City and the Board. The sub-committees include publicity,
speakers, finance, and neighborhood. The steering committee meets every third week.
Ehlers & Associates provides agendas for the meetings. The process, he said, wins the
votes.
Repsholt said that .15 per EAV, with modest growth, should generate enough money
from an operating point of view. He recommended a bond issue question rather than a
rate increase.
Through the City, Tony Graff wants to hire Ehlers & Associates to facilitate the
referendum process using money from builders.
Repsholt presented Ehlers & Associates Agreement for Consulting Services Related to a
Proposed Referendum for a Bond Issue and/or Rate Increase for Yorkville Public
Library. The contract outlined an informational program for the referendum and
professional fees. Three options were presented for services for a referendum
information program. The most comprehensive plan, Option A, is quoted at $20,000,
Option B (Ehlers & Associates stay at the steering committee level) is quoted at $12,000,
and the plan with the least involvement on the part of Ehlers and Associates, Option C, is
quoted at $7,000. The consultants charge$175 per hour.
Part of the ballot question says, "...said bonds bearing interest at the rate not to exceed
9% per annum." The board was assured that 9% was the statutory limit and that the
bonds would be sold in a competitive process for a much lower rate.
Joseph Gruber moved, subject to obtaining funds, to hire Ehlers & Associates to manage
the referendum. Russ Walter seconded the motion. A roll call vote was taken. The
motion passed unanimously.
It was moved and seconded that the board pursue hiring a note taker for Library Board
meetings. All present voted yes.
Sandy Lindblom moved to nominate the following slate of officers to be voted on in July:
Jo Ann Gryder, President; Marianne Wilkinson, Vice-President; Russ Walter, Treasurer;
Kelly Murray, Secretary. Marilyn Vorderer seconded the motion. All voted yes.
Adjournment: 9:30 pm
Minutes submitted by Kelly Murray, Secretary