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Library 2004 08-09-04 Page 1 of 3 APPROVED BY THE COMMgTEE/BOARD 41-13 Yorkville Public Library Board of Trustees August 9, 2004 7:30 P.M. Roll Call Members present: Gail Gaebler, Dr. Joseph Gruber, Joanne Gryder, Carol LaChance, Sandy Lindblom, Kelly Murray, Russell Walter, and Marianne Wilkinson Members not present: Marilyn Voderer Director Michelle Pfister and City Council Liaison Richard Sticka were also in attendance. Recognition of Visitors None Amendments to the Agenda Russ Walter moved to change the Agenda under Old Business with the City's connection to the T-1 line. There will be an update on equipment changes. Minutes The Trustees were asked to take a minute to look over the minutes from the meeting on 7/12/04. Joanne Gryder arrived at this time. The Trustees found a few grammatical corrections necessary. Russ Walter moved to approve the minutes as presented. Carol LaChance seconded the motion. The motion was approved with all in favor and no one apposed. Correspondence Michelle Pfister stated that there was a letter from the Yorkville Police Department which will be discussed later in the meeting. Public Comment None Report of the Treasurer Russ Walter requested that the Trustees look over the bill list for approval or any potential questions or comments. Russ Walter pointed out that the bill for the new printer made the list,but the new PC has not made the list yet. He stated the new printer is working out well. Russ Walter requested that the motion to approve the bill list, including payroll be made. Marianne Wilkinson made the motion to approve the bill list with payroll in the amount of$20,813.29 to be paid. Joanne Gryder seconded the motion. With a unanimous roll call vote,the motion was approved. 1 Page 2 of 3 Russ Walter made the comment that he is working with Tracy Pleckham to get the Library's Budget Report more legible in arrangement. Report of the Librarian Michelle Pfister stated that the total Circulation of the Library was 5,820 which were 2,155 up from July of 2003. She reported that they handed out 86 new library cards. The library added 235 items to their collection as well. The programs that they ran for the month went very well. The one program with the American Legion was a family program where the American Legion came in and taught the families about the flag. This is the first time the Library ran that program at the American Legion's request. Since the program went so well the Library is hoping to run it again next year. Michelle Pfister stated that the Library received another$10.00 memorial in the memory of Joan Koehler from France Schmidt. Michelle Pfister requested the Trustees look over the list of Board Members with address info to make sure all is correct. Russ Walter stated his e-mail address had changed to RUSS.WALTER9COMCAST.NET. Michelle Pfister stated she will change that on the list and hand the new copy out next month. Michelle Pfister went on to let the Trustees know the Library has a new employee starting the following day. Her name is Christine Clark and she will be working one evening a week and one weekend a month. Her pay will start at $7.50hr and in 6 months her pay will move up to $8.00hr. Michelle Pfister stated that the Library will be open on the Saturday of Labor Day Weekend while the Hometown Days event is taking place. She stated that maybe the Trustees could promote the referendum during that event. The Committee agreed they could not do anything on Library grounds,but they could put up some info by the event or outside the Library. The Trustees agreed with the Library open,people could come see how small the Library is. City Council Liaison/Fluman Resource Richard Sticka stated at the last COW Meeting one of the Members brought up that the Minute bill for the Library Board's Minutes had showed up on the City's Bill list. He asked the Trustee's if they had budgeted the money to pay for minutes being done. The Trustee's stated it was budgeted for. Russ Walter stated he wasn't sure if Tracy Pleckham has got the line item in the budget yet, but in the Library's revised budget it was planned to be paid for. The Minutes taken for the Library will be paid out of the Library's funds. Standing Committees: Policy: Sandy Lindblom stated she will look over the rest of the policies to finalize with Michelle Pfister. They will meet before the next meeting. 2 Page 3 of 3 Personnel: Michelle Pfister spoke about new personnel in the Report of the Librarian. Community Relations: Marianne Wilkinson brought up a blurb from the "Letter to the Editor". The Trustees discussed what was in the paper briefly. It was brought to the Trustee's attention that the person who wrote to the aper is not even a patron to the Yorkville Public Library. ywV d� V\D- U 04L 1Ir' tw kA t-Q. Finance: None Automation: None Unfinished Business Library Addition: None Additional Business: Russ Walter discussed the memo from Molly Batterson, Office Supervisor at the Police Department. Mr. Walter stated that the Department has spoken to Heritage Trail System and all are in agreement to all be under the Library's Firewall only. The Police Department needs to be running under one Firewall only for use of some of their programs, such as background checks. Russ Walter's only concern was what will happen when the City needs their own connection, who will keep the Firewall the City will be using now. The City assured Mr. Walter that the Library will keep their Firewall when that need arises. Mr. Walter will get that in writing from the City. Dr. Gruber also suggested making sure the Firewall is listed in the Public Library's Inventory. Mr. Walter said the switch over may affect Library business, but he had planned for the City to switch over either Tuesday morning or Thursday morning. Since the City has been running under the Library's T-1 connection everything at the Library has been running just fine. The Trustees all agreed this would be okay for the City to use the one Firewall. Michelle Pfister stated the Library is receiving a bill from SBC for the T line that is approximately $129.00 a month. She has spoken to Tracy Pleckham about the City and Beecher Center to start splitting the cost now that all are using the T line. The Trustees agreed this cost should be shared. New Business Per Capta Grant: Michelle Pfister stated she has finished the Per Capta Grant which only needs signatures from the President and the Secretary. She stated that they were sent out late to everyone this year and should be finished by October, so they are way ahead of schedule. She made copies for all the Trustees. She is not sure if they will be late receiving their money due to it being sent out late. They will be receiving approximately $7,000.00 for the Library. She informed the Trustees that she wanted the money for Children's programs,updating books and more computers. No additional new business. Adiournment The meeting was adjourned at 8:10 p.m. Minutes by: Sheila Teausaw 3