Library 2004 09-13-04 Page 1 of APPROVED BY THE
COMMITTEE/BOARD
ON: /O-l/
Yorkville Public Library
Board of Trustees
September 13, 2004
7:30 P.M.
The meeting was called to order at 7:30pm by Vice President Marianne Wilkinson.
Roll Call
Members present: Carol LaChance, Sandy Lindblom, Marilyn Voderer,Marianne
Wilkinson, and Dr. Joseph Gruber
Members not present: Joanne Gryder, Kelly Murray, Russ Walter, and Gail Gaebler
Director Michelle Pfister and City Council Liaison Richard Sticka were also present.
Recognition of Visitors
None
Amendments to the Agenda
Dr. Joseph Gruber asked to add 2 items to the Agenda. The first is regarding speaking to
the Mayor on the Board's behalf and the second is regarding a list of patrons of the YPL.
Minutes
Marianne Wilkinson asked for everyone to look over the minutes from the August 9,
2004 meeting. Dr. Joseph Gruber found one correction to be added. Marianne
Wilkinson asked for a motion to approve the minutes as corrected. Sandy Lindblom
made the motion and was seconded by Dr. Joseph Gruber, all were in favor and the
motion passed.
Correspondence
None
Public Comment
None
Report of the Treasurer
Marianne Wilkinson asked if the Board would like to look over the report or if they
should wait until the Treasurer was present at the next meeting. The Board agreed they
should look over what the Treasurer had provided and approve the bill list so that they
may be paid.
Sandy Lindblom pointed out that the report showed that a lot of books had been
purchased. Michelle Pfister confirmed that the Library had done some purchasing of new
items.
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Dr. Joseph Gruber questioned the Board if any one new what the line item that stated
`Final Billing—Account closed' (Telephone) was about. No one present new what that
item was regarding. Michelle Pfister stated she will look into that item for the Board.
Marianne Wilkinson questioned if the Bar Codes purchased were for books or the
patron's library cards. Michelle Pfister stated it was for both and also that this purchase
did not have to be made very often.
Marianne Wilkinson also questioned if the Pentium workstation was for Employees or
Patron use. Michelle Pfister stated it was for the Patron's use in the Library.
Michelle Pfister also pointed out that she spent$1,188.07 on Library cards and there was
only $1,000.00 budgeted. She let the Board know that she already spoke to Russ Walter
regarding the cost and he said the purchase was fine as far as the budget. Michelle Pfister
added that the last time these had to be purchased the cost was under $1,000.00, but that
was a couple of years ago. Marilyn Voderer asked if the Library did charge a fee for
replacement cards Patrons may need. Michelle Pfister stated they do charge $1.00 for
every replacement card given out which helps set off the cost of new cards.
Marianne Wilkinson asked to entertain the motion to approve the bills to be paid,
including payroll in the amount of$30, 219.32. Marilyn Voderer made the motion to
approve with Carol LaChance seconding the motion. All present moved to pass with a
roll call vote. The motion was passed.
Report of the Librarian_
Michelle Pfister started by stating that the check out for the month of August was a total
of 6,268 for all items, which was a gain of 1,131 items above August of 2003. The
Library also added 144 patrons to the Library with 97 being Adult patrons. There were
335 items added to the Library's inventory including books, DVD's, videos, reference
material, and 63 items of sheet music which is a collection that has been started.
Michelle Pfister went on to state that there is one more computer for card catalog in the
Library for the Patron's to use. She stated that it is not visible from the front desk due to
the limit of space in the Library. There is also 4 new flat screen monitors on the
computers for use, 3 for Patron use. They also added a corner display shelf in the
children's section as well as two wood panel ends on the shelves for displaying of books
and freeing up room on the shelves for magazines.
The Library sent a letter out at the beginning of the school year letting the teachers know
there will be available a Library card for the Teachers to use with their classes as well as
letting them know the Library would be more than happy to help gather books and other
info for special areas the Teachers are working on. This is something the Library has
been doing in past years as well.
Michelle Pfister stated that the programs went well thru the month of August. The Adult
Reading Club was up to 13 in August and 15 at last Thursday's meeting which is getting
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big for the Library to handle. Once in a while the Library does get complaints regarding
the noise level when the group is trying to meet due to the fact there is no where private
or separate for the Reading Club to meet. If and when the referendum passes the Library
would like to put together a link on the YPL website for the Reading Club to check on
what books are coming up and some extra information as well. Michelle Pfister went on
to state that the Library had 33 Adults complete the summer reading program and 362
children complete their program. There is a paper caterpillar on the upper walls of the
Library that lists all the books that were read by the children in the program.
Lastly it was reported that there was a$30.00 memorial donation made on behalf of
Cynthia Kay Becker from Bob & Sue Brettelle and Steve & Sandy Woodin.
Michelle Pfister stated that there were 2 pages provided for Board Members. One
contained information on the Board Members and the other was a list of Library
employees, both updated.
City Council Liaison /Human Resource
None
Standing Committees:
• Poliey- Sandy Lindblom stated there may be new information for next meeting.
• Personnel-None
• Community Relations-None
• Finance-None
• Automation-None
Unfinished Business
1. Dr. Joseph Gruber stated that the Mayor and City Council have been very supportive
in the Library's attempt to continue growth. Dr. Gruber stated that he would like the
Mayor and City Council to pass a resolution stating `The Mayor& City Council
commends the staff and the Board of Trustees of the Yorkville Public Library for the
work they have done in the last 3 years and will set up a 20 year plan for the Library with
the Growth of the Community to come in the near future'.
Dr. Joseph Gruber also stated that the Mayor has done a great job on working with the
Board Members as far as how to handle discussions on the referendum. Dr. Gruber is
looking to speak with the Mayor as soon as possible regarding the resolution he is
requesting. Richard Sticka stated that this item may need to be put on the agenda for the
City Council Meeting to discuss, but he will look into this matter and have something
written up for the City Council to vote on.
Dr. Joseph Gruber also stated that the community needs to be made more aware of the
huge need there is for the Library to have growth along with the Community. The
community needs to know as well how little the tax increase will be for them if the
referendum does pass.
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2. Dr. Joseph Gruber also questioned the law regarding if the Library's patron list is
public record. He had spoken to the City attorney, Kramer regarding the issue, and they
agreed that it is public record. The Board questioned Michelle Pfister as to what the
Library's policy had been regarding the issue. Michelle Pfister stated that it was not the
policy of the Yorkville Public Library to hand out patron information to the public. Dr.
Gruber asked for a Board vote for the information to be given to the CYPL. The City
Liaison stated that all that was needed is a `Freedom of Information' form to be filled out
to receive this information. The motion to give this list died due to lack of a second.
Michelle Pfister stated that PALS only gives the Library a computer print out of the list
of patrons due to no CD of the information being available. The Board decided that if the
F.O.I. is filled out,the list will be made available to whoever requests it. The library will
keep track of who has requested the information for the Library record. Mr. Sticka also
pointed out that it is permitted to charge for this information by law.
New Business
None
Marianne Wilkinson entertained the motion to adjourn the meeting. Carol LaChance
made the motion with Marilyn Voderer seconding. With all in favor, the meeting was
adjourned at 8:17p.m.
Minutes by: Sheila Teausaw
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