Loading...
AD HOC City/School Minutes 2003 11-13-03 Page 1 of 3 UNITED CITY OF YORKVILLE APPROVED AD HOC CITY/SCHOOL COMMITTEE MEETING 6/2/04 THURSDAY, NOVEMBER 13,2003 5:30 P.M. In Attendance: Citv Parks Art Prochaska—Mayor Van Truman—Park Board Wanda Ohare—Alderwoman Ward III Heather Fiala—Park Board Tony Graff—City Administrator Laura Brown- Executive Director of Parks&Recreation Schools Dave Dockstader—School Board Bob Pilmer—School Board John Evans—Athletic Director Guests: Tony Scott—Kendall County Record Newspaper MINUTES FOR APPROVAL None. INTRODUCTIONS The members introduced themselves and stated what organization they represented. MISSION AND EXPECTATIONS Mayor Prochaska asked the committee what they felt they would like to accomplish Mr. Dockstader stated that he would like to see the city and schools have a fresh start and put the problems of the last six months behind everyone. He stated that he would like to see city/school facilities used 24 hours/day and payment for facility use to be equitable. Mayor Prochaska agreed that services and facilities should be used in the best way to benefit both the city and schools. Mayor Prochaska felt that today's needs should be reviewed as well as future needs for both schools and parks and that facilities could be built with the maximum use for everyone in mind. Mr. Dockstader noted that the gym at the new school on Route 126 was designed to have outside access without going into the school so that it can be used by outside sources. Alderwoman Ohare asked if there were any plans for a second gym at the high school and Mr. Dockstader stated that there is a School Board Ad Hoc looking into this and the next addition could be a field house. Ms. Brown stated that she hoped the committee could work on how to deal with current amenities as well as fixture ones, land use,building use and the joint trade of services such as landscaping, upkeep, etc. She hoped these things could be dealt with smoothly. Page 2 of 3 She also stated that the Park Master Plan for new parks and trails could be tied into new school locations. The Committee discussed the agreement between the School District and the City. Mr. Dockstader stated that he had questions about the agreement and would like to see a plan created for after the term of the agreement. Mayor Prochaska state that by using the Park Master Plan along with School District input, a draft of a better agreement for facilities and services might be reached. It would also be good to develop a plan while funds are available from developers. Mr. Graff stated that developer fees could be used to cost share between the two groups. This would help to keep taxes down. PROPOSED AND APPROVED SCHOOL/PARK SITES Ms. Brown distributed a handout listing proposed developments that will have School/Park sites. They are: • Fisher Property—Kimball Hill Homes—park site 12.56 acres— school site 15 acres • Raintree Village—Concord Hones—park site 15.044 acres— school site 15.044 acres • Windett Ridge/Dhuse—Wiseman Hughes—park site 5.29 acres—school site 10 acres—with an additional 7 acres Windett Ridge Park and a trail system • Westbury Village—Ocean Atlantic—park site 5 acres— school site 15 acres • Grande Reserve—MPI—park site 12 acres and school site 12 acres Mayor Prochaska suggested taking a look at the School District's needs to determine what type of facilities can be worked on jointly. Mr. Dockstader stated that the exact future needs of the district have not been determined yet however there is a School Growth Ad Hoc Committee working on this. He stated he would get more information and bring it to the next meeting. He also stated that it might be beneficial to present the City's future needs to the Growth Ad Hoc Committee so this information can be used in their planning. Mr. Graff agreed that the City needs recommendations from the School District as to what facilities should be built near school sites. He noted that City Planner Mike Schoppe is working with School Superintended Dr. Engler on facility sites. Ms. Brown gave an example on how the city and schools can work together at these sites. She suggested that when the parks are developed before the schools, the school property be graded for athletic use until a school is built. There was discussion on who would maintain the property until the building is built and at whose cost. Mr. Dockstader suggested that there are different methods of compensation for these services such as an exchange of services between the two parties. Mayor Prochaska noted that he has complaints from citizens regarding payment between the city and the district because resident's tax dollars pay both groups. The committee discussed the cost of services and budgets. Mayor Prochaska suggested that each group present costs for specific uses such as rooms, computers,police officers,janitors, etc. and bring this information to the next meeting for discussion. Page 3 of 3 The committee discussed the Hoover Boy Scout Camp and the possibility of using it for educational purposes as well as recreational. Ms. Brown noted that there is a swimming pool on the property which could possibly be used for school purposes. The committee discussed recreational trends. Mr. Evans noted that schools now offer athletic activities such as weight training and aerobics. Changing trends may create a need for a pool and a swim team in the future. He also noted that field botany classes are becoming popular so a facility such as Hoover can be used for academic studies. Mayor Prochaska asked for suggestions for discussion at the next meeting. Mr. Truman asked for information regarding school standards for athletic facilities such as what facilities are typical to elementary or high schools. He also asked for input on pool facilities so this could be used as a reference tool. He noted that other suburbs have agreements between the city and school with regards to facility use, shared capital for maintenance and equipment for facilities. He stated he would bring examples to the next meeting. Ms. Brown stated she would like to discuss immediate needs such as a swimming pool. These needs could be identified so both groups could work together for future goals. Mayor Prochaska suggested reviewing the current agreement between the City and School District so that they could begin planning for a fixture agreement. Ms. Brown distributed copies of the current agreement. Mr. Graff suggested discussing the schools expectations from the agreement because he felt they may be different that the City's. Ms. Brown noted that a new agreement for the use of sports field is needed. She received a letter from Dr. Engler stating that the district doesn't want to use city fields. It was decided to discuss the current agreement and immediate needs at the next meeting which was tentatively scheduled for December 4, 2003 at 5:30 P.M. ADDITIONAL BUSINESS None. The meeting was adjourned at 6:30 P.M. Minutes respectfully submitted by: Jackie Milschewski, City Clerk Note: Tape malfunctioned