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Library Minutes 2003 12-08-03 APPROVED BY THE COMMITTEEIBOARD ON: t 1x z. Yorkville Public Library Board of Trustees December 8,2003 7:30 P.M. Members present: Jo Ann Gryder, Marianne Wilkinson, Russ Walter, Kelly Murray, Gail Gaebler, Joseph Gruber, Sandy Lindblom, and Marilyn Vorderer. .Members not present: Carol LaChance. Director Michelle Pfister and City Council Liaison Richard Sticka were also in attendance. Recognition of Visitors: none Amendments to the Agenda: none Minutes: Joseph Gruber moved to approve the minutes as written. Marianne Wilkinson secnnded the motion. The motion carried. Correspondence: The scouts sent a thank you note regarding their library visit. A mother sent a thank you for the baby bag she received from the library. Public Comment: none, Report of Treasurer. Russ Walter moved to approve the bill list, including payroll for the month of November, which amounted to $20,550.19. Sandy Lindblom seconded the motion. A roll call vote was taken. 'file motion carried unanimously. A correction was made to the budget report. Report of Librarian: Total circulation was up by 5 at 4733. 88 new cards were issued. 118 items were added to the collection. Mother(noose visited the library. Small World Preschool visited as well. The Dial Corporation donated$400. Kendall County Republican Women donated $25. Service Master was retained as the weekend cuctndian. The City will bill the library $62.50 per weekend for this service. The bill will be paid out of the building maintenance fund. Russ Witter moved to approve the purchase of two shelving units for videos as described and their installation at a cost of$1,062. Joseph Gruber seconded the motion. A roll call vote was taken. The motion carried unanimously. The library's new web address isww w.yorkville.lib.il:us. The staff had their annual Christmas party. City Council Liaison/Human Resource: Richard Sticka reported that the waste transfer Sla.tioll l:Ultlillg so On to Yorkvlllc will most lilkeiy be earmarked as a revenue source for the funding of the new library addition. Standing Committees: none Unfinished Business: City Engineer Joseph Wywrot expressed to .Rick McCarthy (BCA) concerns about the parking and traffic flow in the preliminary site plan. He recommended a comprehensive traffic study for the area including the library, Beecher Center, City Hall and the schools. It was noted that the cost estimate has not yet been received from BCA. The financial advisor is still figuring the future operating expenses. City Attorney Kelly A. Kramer reviewed the Contract Agreement for Independent Financial Services from Elhers & Associates Inc. and recommend removing the language regarding the supervision of the sale of bonds. After this is done,both the Yorkville Public Library and the City of Yorkville will sign the Agreement. Jo Ann uryder agreed to talk to the Plano librarian, Deanna Howard, about their recent acquisition of$977,000 from Dennis Hastert's office. Microsoft was suggested as a possible revenue source for partial funding of the new addition. New Business: Russ Walter agreed to investigate health insurance options and prices for the three full time library employees. The line item for salaries went up $15,000 on the 2004-2005 budget. The development fees will be accumulated until needed in a separate fund. Joseph Gruber moved to approve the 2004-2005 budget as corrected. Russ Walter seconded the motion. A roll call vote was taken. The motion carried unanimously. Adjournment: The meeting adjourned at 8:30 pm. Minutes submitted by Kelly Murray.