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City Council Minutes 2009 03-24-09 i MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE. ]KENDALL COUNTY. ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, MARCH 24, 2009 Mayor Burd called the meeting to order at 7 :08 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I Allen Present Werderich Absent Ward II Golinski Present Plocher Present Ward III Munns Present Sutcliff Present Ward W Besco Present Spears Present Also present: City Clerk Milschewski, City Treasurer Powell, City Attorney Orr, City Administrator McLaughlin, Interim Director of Parks and Recreation Olson, Public Works Director Dhuse, Police Chief Martin, Lieutenant Hart, City Engineer Wywrot and Park Planner Haake. OUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them to enter their names on the attendance sheet provided. AMENDMENTS TO THE AGENDA Alderman Spears requested that Item #8 on the consent agenda, the RFP Results for Fox Hill and Sunflower Estates SSA Mowing and Maintenance be moved to the regular agenda under the Public Works Committee Report. Amendment unanimously approved by a viva voce vote. Alderman Spears requested that Item # 9 on the consent agenda, the Amended Ordinance Designating United City of Yorkville Countryside Center Business District and Imposing a Retailers' Occupation Tax and Service Occupation Tax Therein, be moved to the regular agenda under the City Administrator Report. Mayor Burd suggested that it be placed under the Mayor's Report. Amendment unanimously approved by a viva voce vote. COMMITTEE MEETING DATES Public Works Committee 6:00 p.m., April 21, 2009 City Hall Conference Room Economic Development Committee 7:00 P.M., April 6, 2009 City Hall Conference Room Administration Committee 6 :30 p.m., April 9, 2009 City Hall Conference Room Public Safety Committee 6:00 P.M., March 26, 2009 City Hall Conference Room PRESENTATIONS None. PUBLIC HEARINGS None. CITIZEN COMMENTS Dennis Batdorf stated that he offered a challenge regarding gifted students and the mayor helped. She The Minutes of the Regular Meeting of the City Council —March 24, 2009 — ua eg_2 even went to his daughter's school to talk to students. He thanked the City Council for their proclamation and the mayor for her help. Steve Breen informed the City Council that he was a wind turbine mechanic. He addressed comments regarding wind energy systems which were made at a previous meeting. He explained that the sound of the wind blowing is louder than the turbines and that explosions are extremely rare occurrences. He explained that shadow flickers are caused by the sun hitting the turbine which creates a strobe affect. The shadow flickers, which only occur at certain times of the year and only if the blades are at a certain angle, could possibly cause seizures but this is very rare. He offered his services if anyone had questions. Mayor Burd commented that the ordinance was going to be discussed further at the upcoming Economic Development Committee meeting and invited him to attend. Alderman Besco suggested that Mr. Breen give his name and telephone number to Director Miller. Mark Johnson commented that due to the recent economy many companies are cutting costs by having staff work one day less per week, cutting salaries, having lay -offs, etc. He asked the city not to be afraid to cut its manpower such as private companies are doing. Mayor Burd stated that she was not afraid to cut manpower but at the current time she did not feel it was beneficial to the city to make these cuts. Maria Fisher addressed the City Council regarding her trees and the sign variance. She informed the City Council that she and her husband are willing to relocate the trees and are working with Mr. Ratos on this issue. CONSENT AGENDA 1. Monthly Treasurer's Report for January 2009 (ADM 2009 -16) 2. Resolution 2009 -16 - Authorization to Close Old Second Bank Checking Account No. 624071 for the In -Town Road Program — authorize the Mayor and City Clerk to execute (ADM 2009 -17) 3. Resolution 2009 -17 - Approving Local Funding for the Kendall Area Transit Project — authorize the Mayor and City Clerk to execute (ADM 2009 -08) 4. Water Department Report for January 2009 (PW 2009 -31) 5. Water Department Report for February 2009 (PW 2009 -32) 6. Raintree Village (Route 126 Improvements) — Bond Release — authorize release ofArch Insurance Company Bond No. SU5015833 (PW 2009 -33) 7. Menards Commercial Commons Fifth Addition — LOC Expiration - authorize the City Clerk to call the Letter of Credit if it is not renewed prior to April 24, 2009 (PW 2009 -34) 8. Wheaton Woods Park Shelter RFP Results — award to Poligon (Reese Recreation Products) in an amount not to exceed $10,385. 00 (CC 2009 -25) Mayor Burd entertained a motion to approve the Consent Agenda as amended. So moved by Alderman Golinski; seconded by Alderman Allen. Motion approved by a roll call vote. Ayes -7 Nays -0 Gohnski -aye, Plocher -aye, Spears -aye, Munns -aye, Sutcliff-aye, Allen -aye, Besco -aye PLAN COMMISSIONMONING BOARD OF APPEAL Ordinance 2009 -12 Approving a Variance for 604 and 620 W. Veterans Parkway (ZBA 2008 -09) Mayor Burd explained that this variance has been denied by the Zoning Board of Appeals and tabled twice by the City Council. She entertained a motion to approve an ordinance approving a variance for 604 and 620 W. Veterans Parkway and authorize the Mayor and City Clerk to execute. Seconded by Alderman Munns; seconded by Alderman Sutcliff. Alderman Spears commented that allowing the variance was a difficult decision. She explained that she requested that this be tabled because she was hoping something would be resolved. She was glad that a mutual agreement has been reached between parties to relocate trees. She stated that she went into backyards on West Kendall to see how a sign would affect them and saw that the lights were more intense from the Home Depot store. Alderman Munns noted that the ZBA had a concern with the sign being a distraction to drivers. He did not feel the signage would create anymore distraction than the Kendall Marketplace signs. Also, he spoke with Ward III residents and the signage was supported 34 to 3. He stated he supported the variance. Motion approved by a roll call vote. Ayes -6 Nays -2 Spears -aye, Plocher -nay, Gohnski -aye, Besco -aye, Allen -nay, Sutcliff -aye, Munns -aye, Burd -aye The Minutes of the Regular Meeting of the Citv Council — March 24, 2009 — vaLye 3 MINUTES FOR APPROVAL A motion was made by Alderman Munns to approve the minutes of the City Council meetings of February 10, 2009 and February 24, 2009 and the minutes of the Special City Council meeting of February 21, 2009; seconded by Alderman Golinski. Alderman Spears noted an error on page 6 of the February 10 minutes; Alderman Allen is incorrectly listed twice and it should show that Alderman Sutcliff voted nay. Motion approved as corrected a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Munns to approve the paying of the bills listed on the Detailed Board Report dated March 17, 2009 totaling the following amounts: checks in the amount of $433,436.68 (vendors); $303,596.30 (payroll period ending 3/14/09); for a total of $737,032.98; seconded by Alderman Golinski. Motion approved by a roll call vote. Ayes -7 Nays-0 Munns -aye, Plocher -aye, Spears -aye, Sutcliff -aye, Besco -aye, Golinski -aye, Allen -aye REPORTS MAYOR'S REPORT Ordinance 2009 -13 Amended Ordinance Establishing a Zoning Commission (CC 2009 -26) Mayor Burd entertained a motion to approve an amended ordinance of the United City of Yorkville establishing a Zoning Commission and authorize the Mayor and City Clerk to execute. So moved by Alderman Munns; seconded by Alderman Golinski. Mayor Burd stated that the Green Committee recommended they have a member serving on the Zoning Commission. Alderman Golinski asked if there was a concern that there would be an even number of members and Mayor Burd stated she discussed this with Director Miller and they determined that this is a recommending body only and wouldn't be voting. Alderman Spears was also concerned with the even number of members. She also asked that language be added to paragraph five of the ordinance indicating that the proposed ordinance would be submitted to the City Council for approval. Alderman Allen asked if the addition of this language was statutorily necessary. Attorney Orr indicated that per statute the City Council votes on any proposed ordinance but she stated that the language could be added for clarification. Alderman Golinski withdrew his second; Alderman Munns withdrew his motion. A motion was made by Alderman Munns to approve an amended ordinance of the United City of Yorkville establishing a Zoning Commission adding language as recommended by Alderman Spears and authorize the Mayor and City Clerk to execute; seconded by Alderman Golinski. Motion approved by a roll call vote. Ayes -7 Nays -0 Plocher -aye, Golinski -aye, Besco -aye, Allen -aye, Sutcliff -aye, Munns -aye, Spears -aye Zoning Commission Appointment (CC 2009 -27) Mayor Burd entertained a motion to approve the appointment of Al Green to the Zoning Commission. So move by Alderman Allen; seconded by Alderman Golinski. Motion approved by a roll call vote. Ayes -7 Nays -0 Golinski -aye, Besco -aye, Allen -aye, Sutcliff- -aye, Munns -aye, Spears -aye, Plocher -aye Human Resource Commission Appointment (CC 2009 -28) Mayor Burd explained that Patricia Slocum is a retired teacher who hoped to be on the Park Board as the School Board representative. She also showed interest in the Human Resource Commission. Mayor Burd entertained a motion to approve the appointment of Patricia Slocum to the Human Resource Commission. So moved by Alderman Allen; seconded by Alderman Golinski. The Minutes of the Regular Meeting of the Citv Council — March 24, 2009 — Dae take furloughs, etc. She stated that she was happy with their teamwork and problem solving and that it would serve the city well to work with the employees rather than lay them off. Alderman Allen asked when the city would see increased revenues due to the special census numbers. Administrator McLaughlin stated that the city should see the increase in either May or June 2009 and next year's budget contemplates the increase. Mayor Burd added that the employees have been discussing using their expertise with other communities by contracting services out. Discussion of this possible revenue stream will be coming to the Administration Committee for further discussion. She also noted that if the city's finances are not better by midyear, staff is willing to reduce their hours. She stated that the city can either pay employees overtime or give them comp time. i Alderman Spears asked if the employee's insurance premiums had been increased yet and Administrator McLaughlin stated that this increase will be implemented May 1, 2009. Alderman Spears noted that this increase was not discussed by the Administration Committee and that in the past things like this were brought to the committee for discussion. Administrator McLaughlin noted that the insurance carrier hasn't been changed and Alderman Spears stated that the Administration Committee has previously looked at negotiating health care contracts. Administrator McLaughlin stated he was not aware of this and Mayor Burd stated that it was too late now to do this. Alderman Spears was concerned that things were not going to committee and she was offended by being told it was too late. She reminded everyone that the City Council is elected to serve people but it can't do this when information is not given to them. Administrator McLaughlin explained that open enrollment ended April 15, 2009. The employees needed time to research and choose their plan. He noted that the increase in premiums was discussed by the City Council at the last budget meeting. Mayor Burd added that the Police Department's contract constrains how much health care costs can be increased so these guidelines are being followed. Alderman Plocher supported the increase in comp time with a cap at 240 hours. Alderman Golinski stated that he would like to see this matter discussed at the Administration Committee and he noted that the lower cap in hours was to keep a better watch on the use of comp time. He commented that while he was not against comp time, staff previously did a report and no other communities offered staff 120 hours of comp time. Alderman Munns added that the hours were changed to keep competitive with other communities. Alderman Besco questioned what an acceptable cap in the public sector was and Alderman Mums indicated that 80 hours is reasonable but felt the city's cap should be left at 120 hours. Alderman Sutcliff felt that 180 hours was a compromise. Director Dhuse stated that he would check with the labor attorney on the feasibility of comp time for employees and that he was looking for direction from the City Council so he could start the investigation for increasing it. It was the consensus of the City Council to place this on an Administration Committee agenda further discussion. CITY COUNCIL REPORT No report. ATTORNEY'S REPORT Attorney Orr reported that she had requested that an Executive Session be held after the meeting to address litigation. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. - -- CITY ADMINISTATOR'S REPORT Fox Road Administrator McLaughlin reported that the Fox Road Project has been placed on the April list for IDOT. Road Expenses He reported that the Kane Kendall Council of Mayors has reviewed road expenses and is prorating them back to the municipality. This affects the Game Farm Road Project so $175,000.00 was added to the budget for this project. Morgan Street Alderman Allen noted that Morgan Street is in bad condition and asked if funds are available to fix the street. He suggested that this be tied into the Fox Road Project. Administrator McLaughlin stated that The Minutes of the Regular Meeting of the Citv Council — March 24. 2009 — page 4 Alderman Spears commented that Ms. Slocum would be perfect for the School District liaison. Mayor Burd explained that she spoke with the School District regarding this but she can't appoint for them. Administrator McLaughlin added that he sent the School Board a letter regarding the open position. Motion approved by a roll call vote. Ayes -7 Nays -0 Gohnski -aye, Besco -aye, Allen -aye, Sutcliff -aye, Munns -aye, Spears -aye, Plocher -aye Proclamation for Annual Play Day (CC 2009 -29) Mayor Burd read the proclamation for Play Day, October 12, 2009 (see attached). Park Planner Laura Haake explained that the city needs to declare an Annual Play Day as part of the city's "Playful City" designation. Annual Service Report (CC 2009 -30) Mayor Burd reported that Community Relations Officer Spies put together the 2008 Annual Service Report (see attached). The report gives an overview of the city in areas such as finances, budget, rec center, etc. She invited the public to request a copy and read it. Ordinance 2009 -14 Amended Ordinance Authorizing the City Council to Retain Independent Legislature Counsel (CC 2009 -31) Mayor Burd reported that she asked that this be placed on the agenda. Originally only four aldermen were needed to spend city funds on a legislative attorney and any other instance for spending money requires a majority vote. Mayor Burd entertained a motion to approve an amended ordinance authorizing the City Council to retain independent counsel and authorize the Mayor and City Clerk to execute. So moved by Alderman Allen; seconded by Alderman Munns. Alderman Spears explained that this ordinance has been discussed for several years. Originally three aldermen could retain counsel and then it was increased to four. She indicated that she did not support another change. Alderman Besco agreed with Alderman Spears and noted that there never has been a need for independent counsel but he prefers the approval of four aldermen. Aldermen Allen, Munns and Sutcliff indicated that they supported the change because it will now require a majority vote. Motion approved by a roll call vote. Ayes -4 Nays -3 Besco -nay, Allen -aye, Sutcliff -aye, Munns -aye, Spears -nay, Plocher -aye, Golinski -nay Ordinance 2009 -15 Amended Ordinance Designating United City of Yorkville Countryside Center Business District and Imposing a Retailers' Occupation Tax and Service Occupation Tax Therein (CC 2009 -24) Mayor Burd entertained a motion to approve an Amended Ordinance Designating United City of Yorkville Countryside Center Business District and Imposing a Retailers' Occupation Tax and Service Occupation Tax Therein and authorize the Mayor and City Clerk to execute. So moved by Alderman Mums; seconded by Alderman Golinski. Administrator McLaughlin explained that Director Mika brought this to his attention; the state rejected the original ordinance due to its wording so it has been changed. Motion approved by a roll call vote. Ayes -7 Nays -0 Mums -aye, Spears -aye, Plocher -aye, Gohnski -aye, Besco -aye, Allen -aye, Sutcliff -aye Comp Time Discussion (2009 -32) Mayor Burd reported that in order to save money on overtime it has been suggested to go back to giving employees comp time. She stated that she spoke with the employees and explained that comp time cannot be cashed in. Director Dhuse added that there is a cap of 120 hours and that the Public Works Department builds this up quickly. He felt that comp time is a great idea for his staff, it allows them to take time off in non -peak times. Mayor Burd continued, stating that all the employees are willing to do whatever is necessary to save each other's jobs. They told her they are willing to work 32 hours /week, The Minutes of the Regular Meeting of the Citv Council — March 24, 2009 — Dage 6 the citv will have to wait and see where bids come it at. Also he would have to check were this road ranks on the list of city streets that need repair. FINANCE DIRECTOR'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT Director Dhuse reported that the following: • The underground gasoline tanks are being removed from the business on Orange Street and Route 47. A private company is handling the project which will include fencing around the property and traffic. • Postcards are being sent to residents containing information on hydrant flushing, bush pickup, etc. CHIEF OF POLICE'S REPORT Chief Martin reported on the following: • The Police Department will be holding BASSET classes on March 30 and April 6, 2009 at the Library. Businesses from Oswego and Plano were invited to attend. • The next Citizens Police Academy begins April 13, 2009. Sixteen people have signed up and there is still room for more. DIRECTOR OF PARKS & RECREATION'S REPORT Interim Director Olson reported the following: • The Park & Recreation Department now has an email blast with information on its activities. Anyone interested can sign up on the city website. • 600 -700 people attended the Go Green Fair. He thanked the Green Committee for their help setting up and breaking down the event. • Repairs were recently completed on the Rec Center pool's drain and vacuum release system. • On April 18 and 19, 2009 there will be a demonstration of classes and a 5K run. He encouraged people to sign up for classes. • On April 4, 2009 the Easter Egg Express train will run from Aurora to Naperville. • On May 1, 2009 the city will hold its annual golf outing. They are still looking for golfers and sponsors. • On April 6, 2009 Spring Break Camp will be held. For $35.00 campers will get four hours of games and crafts. Mayor Burd congratulated the Green Committee and the Chamber of Commerce for sponsoring the Go Green Fair. She commented that it was a great event with 45 venders. Alderman Besco added it was a great idea however he did not see one bicycle at the event; everyone drove their cars. COMMUNITY DEVELOPMENT DIRETOR REPORT Director Miller reported on the following: • The Zoning Commission will hold its first meeting on March 25, 2009 at 7:00 in the City Council Chamber. • The Kendall County Planning Commission met on March 18, 2009 in Joliet, Illinois. The meeting was very well attended with good speakers. COMMUNITY RELATIONS OFFICER'S REPORT No report. � COMMUNITY & LIAISON REPORT Aurora Area Convention and Visitor Bureau Alderman Gohnski reported that the Aurora Area Convention and Visitor Bureau has a new radio campaign on WLS. He asked that it be emailed to the City Council. Salvation Army Golden Diners Alderman Spears gave a follow -up report on the Salvation Army Golden Diners. She stated that at the NEIL meeting the request for Oswego to share funds was discussed. The Executive Director of NEIL indicated they were never contacted by the Golden Diners for funds. Alderman Spears suggested that the ladies from the Golden Diners contact Mrs. Jones at NEIL for funds for next year since NEIL's budget has already been established. Mayor Burd stated that she will speak with the Golden Diners about this. Driver Safety Class Alderman Spears reported that Rush - Copley was holding a Driver Safety Class for motorist over fifty - years -old on April 9 and 10, 2009 from 8:30 a.m. to 12:30 p.m. each day. The cost is $10.00 and those interested must attend both days. The Minutes of the Regular Meeting of the Citv Council — March 24. 2009 — naee 7 Library Expansion Alderman Spears reported that she received an email regarding the library expansion which complimented Rita Feltes and the investment in the community. Ward I Meeting Alderman Allen reported that he and Alderman Werderich would be holding a Ward I meeting on April 30, 2009 at 6:30 p.m. at the Silver Dollar Meeting. REPORTS PUBLIC WORKS COMMITTEE REPORT Resolution 2009 -18 Authorizing Support for the Illinois Vacant and Abandon Properties Act (PW 2009 -37) A motion was made by Alderman Besco to approve a resolution authorizing support for the Illinois Vacant and Abandon Properties Act and authorize the Mayor and City Clerk to execute; seconded by Alderman Golinski. Alderman Spears asked if the members of the Council read H.B. 1195 closely. She stated that she read it, has many concerns and cannot support the resolution. She cited several other areas of concern such as on page 2 where the creation of a land bank authority is discussed. Alderman Besco stated that he felt it was a good bill until he read it closely and then it appeared to be like "big brother ". He stated he opposed the bill and also spoke with a state representative who also opposes it. He stated that he understood the need for this but felt that the bill was too aggressive. Alderman Allen agreed. Alderman Golinski noted that there is a lot of abandon property around and there should be tools available however he wanted more information regarding the bill. Attorney Orr explained that a separate corporation is formed and this could create a tool if used properly. Alderman Spears asked who has the authority to appoint members to the corporation and Attorney Orr stated that the bill does not specifically state who has the authority. She further explained that this was discussed at a Bar Association meeting and the twenty -two members were split on this subject. Mayor Burd suggested that the bill might be aimed at Chicago because at a recent mayor's caucus Mayor Daley spoke about the blocks of residential properties that are vacant in the city. She did not see how Yorkville would use some of the things in the bill. She indicated that she would take the concerns the City Council had to the state representatives. Administrator McLaughlin stated that he read through it and agreed that a lot of the information is not a fit for Yorkville. He felt that it was trying to address something for multiple communities. Alderman Golinski explained that he researched what other communities are doing and several in the area have passed a resolution of support. He stated that just because the city has the tool it doesn't mean it has to be used. Alderman Spears asked if Yorkville could prepare its own resolution and Attorney Orr explained that this is a time sensitive matter. Motion approved by a roll call vote. Ayes -5 Nays -3 Allen -nay, Sutcliff -aye, Munns -aye, Spears -nay, Plocher -aye, Golinski -aye, Besco -nay, Burd -aye RFP Results for Fox Bill and Sunflower Estates SSA Mowing Add Maintenance (PW 2009 -35) A motion was made by Alderman Besco to approve the RFP Results for Fox Hill and Sunflower Estates SSA Mowing and Maintenance and award cdftfract for mowing and maintenance for FY 09 -10 to Waldschmidt and Associates, as presented; seconded by Alderman Munns. Alderman Spears was concerned that the merna recommending the city accept the bid indicates two locations for the company. Director Dhuse stated he would clean up the document to show only one address. Motion approved by a roll call" vote. Ayes -7 Nays -0 Spears -aye, Plocher-aye, Gohnski =aye, Besco -aye, Allen -aye, Sutcliff -aye, Mums -aye The Minutes of the Regular Meeting of the Citv Council — March 24. 2009 — Da eg_8 ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Ordinance 2009 -16 Amended and Restated Governing Ordinance (Regarding Readings of Ordinances) (ADM 2009 -18) A motion was made by Alderman Munns to approve an ordinance amending and restating the Governing Ordinance and authorize the Mayor and City Clerk to execute; seconded by Alderman Golinski. Alderman Munns stated that this procedure was suggested by Alderman Spears. He indicated that the Administration Committee supported the time frame for the reading of ordinances. Alderman Besco asked if the ordinances would actually be read at the City Council meeting and Mayor Burd explained that they would not. Committees will announce upcoming ordinances at the City Council meeting so that the public is aware of them. They will then be voted on at the next City Council meeting. Attorney Orr added that the reading of an ordinance may be waived at the City Council's discretion but this can only be done by a majority vote. Alderman Plocher thanked Alderman Spears for her idea and Alderman Golinski stated that when he researched this procedure he was amazed at how many municipalities do this as standard practice. Motion approved by a roll call vote. Ayes -7 Nays -0 Sutcliff -aye, Munns -aye, Spears -aye, Plocher -aye, Golinski -aye, Besco -aye, Allen -aye ADDITIONAL BUSINESS Executive Session Alderman Spears noted that the Executive Session was not on the agenda and asked it could be added. Attorney Orr explained that at a regularly scheduled meeting it doesn't have to be specified on the agenda and that two Attorney Generals ruled it could be done. Contract Proposals Alderman Spears suggested that contract proposals be discussed at the Administration Committee meeting. EXECUTIVE SESSION Mayor Burd entertained a motion to go into Executive Session for the purpose of for litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. So moved by Alderman Allen; seconded by Alderman Sutcli_ff. Motion approved by a roll call vote. Ayes -7 Nays-0 Spears -aye, Sutcliff -aye, Besco -aye, Gohnski -aye, Allen -aye, Munns -aye, Plocher -aye, The City Council entered into executive session at 8:55 p.m. The City Council returned to regular session at 9:25 p.m. ADJOURNMENT Mayor Burd entertained a motion to adjourn the meeting, So moved by Alderman Munns; seconded by Alderman Plocher. Motion unanim ously approved by a viva voce vote. Meeting adjourned at 9:25 P.M. Minutes submitted by: Jacq 'lschewski, City Clerk City of Yorkville, Illinois I SPECIAL & REGULAR CITY COUNCIL MEETING March 24, 2009 PLEASE PRINT r N ( ADDRESS: ir y J 1 ► SI IN I I IC I SPECIAL & REGULAR CITY COUNCIL MEETING March 24, 2009 i PLEASE PRINT i NAME: _ ADDRESS: SIGNIN �_ �o�� -�� -moo i� WA �� '•11• I 1•• 1 �ii • 11 1• t1 11• �i i / 11 .1 ��i 111 �'�� r111 ��i� '•11 ��i. \��,•� �1�OM1 .:.�1�2�1i. •:.�1�2�1i.:• �Z!2!li:;�:�. : �1�I�li. �.�1�I�li. � :•. ��;�.::: VI +,,�� ;.p ► �I �;��1�1 &od eit* wdwnation Proclaiming October 12, 2009 as Play Daye�;;�l I�► ►, I in the United City of Yorkville �� +1 ►Il��i JJI 11 4C OE M WHEREAS, having la is a valuable part of a child's healthy development; and II Il ►IQ��.�— WHEREAS, a productive, healthy and physically fit child becomes a socially competent I !1 Av and productive adult: and 111 ►1 +�;��,�—�i WHEREAS, In the past thirty years the rate of childhood obesity has tripled due to lack ti��ll► ��' �0_'? of physical activity and this is the first generation of children that are not expected to:`-:;I outlive their parents; and '�� ► 1, ,� 1 1.,• --:� 111 - 11►�;:!� :x:;;;11 �► „�.; :•, WHEREAS, the United City of Yorkville acknowledges that children are our most -� ►1 ll ) Vim; valuable resource, and that we must promote and ensure an abundance of safe and 11 ► 1 ` l�;' ~ '�,'� accessible playspaces for all our children; and ��1 ► � I �' WHEREAS, on this day in this year and every year to come, we will recognize, outreach�Vll ►III' 11 ► +;�; and educate the entire community on the importance of play and celebrate the I l l ► I�, r 'ti achievements we have made in making it a priority of political importance; and %V1'� 1i _`.,•� WHEREAS this city's Play Committee, formed to oversee action for la and ensure : ;�; ►►.re•:r annual recognition as a Playful City USA community, will coordinate this effort with the • -�•” J support of the Mayor; and ll ► 1 '1'� • ? WHEREAS, Mayor Valerie Burd has proclaimed October 12, 2009 as the official Play $.io* .2k, Day in Yorkville, encouraging all citizen's to rally for an abundance of time and space 4 �� j N ; ►,,:.;, for free unstructured play for all children in this community; and I' � ,��'11. , WHEREAS, the Play Committee representing Yorkville ' s status as a nationally -- .�11 ► ►,,� 040 recognized Playful City USA community, encourages all citizens to participate and " I advocate on this Play Day and to learn more about the importance of play in the lives of r l l l l l + ��• ~ �' children +�tll ►1 "� llll�i; NOW THEREFORE I Mayor Valerie Burd do hereby proclaim that October 12, 2009 I I l 1 l �Ob`�a be declared a Play Day in the United City of Yorkville. �� + ► I �' Dated this 24 day of March, 2009, A.D. y��l ►I 111'1; Valerie Burd, Mayor :.,.:.•..----^..-...-.T..r.-.-•, T-^^-•- J•^---•.-.-,.--- •- -••- .- ••-- --- - .. r- . , -- - - - - -R - �_t .- .-• �- ^--- �• ^•.r�._�- ...•.- .� ^ - ^ - :•!a: ►. :��`�►� ��I��l 1t\`�....'I��' 1t\`�t.�I��"t``�...�I��' 1t\`�...�I��' l� %K 1l\K � 1e``�•e:I�l�'Z`�.t•I� \ - •.,. :. I Linn• I .,:.:,. I ., I .,:.::,. I ,. I .,.:, I .,:,::,. 11..... I .,:,::,. I .,:,:,:,. I,.,:,::,._I :; . , , 1 � , ��•■,. 1 r�► 1 � 1 �1�• �� •�� •1 ► ► �� /� �5 O � ■ COMMUNITY J V j . 2008 ANNUAL SERVICEREPoRT Y ORK \MLLE A G REAT P LACE _ 1 4 . TO LIVE AND WORK United City of Yorkville City Council The United City f Yorkville is divided into four wards each represented b ty P Y two aldermen. Mayor Valerie Burd presides over the City Council. The city is also represented by a city treasurer and city clerk. MAYOR VALERIE BURD has been serving the residents of Yorkville since her appointment as alderwoman in June, 1998. During her two years as Mayor, Burd established the city's Green Committee, is working to create bike trail systems through the city's Integrated Transportation Plan, is an advocate for "Green" design and supported the leasing of the REC Center for recreational programming. BOB ALLEN returned to City government this year when appointed by Mayor Valerie Burd to fill the vacancy of former WARD I alderman Jason Leslie. Allen previously served as Yorkville's City treasurer from 1999 -2003. While serving as treasurer he supported new finan- cial controls to protect taxpayers. He is also a community activist, has been a sports' coach for 12 years and feels that one of the most important things to him is democracy. WARD 1 ALDERMAN WALLYWERDERICH moved to Yorkville in 2000 to find a good y home and a great community to raise his family. And he says, "I have never looked back." # Werderich is a practicing attorney and a court appointed mediator. He is currently a felony trial attorney with the Kane County Public Defender's Office. In addition to his job, family, P - 1 and city business, Werderich enjoys the outdoors. He is an avid cyclist and canoeist. C WARD 2 ALDERMAN JOE PLOCHER has lived in Yorkville for 21 years. He grew up as a resident of WARD 2 and attended Yorkville's Public Schools. At the age of 26 he is the youngest alderman ever to serve the residents of Yorkville. He is employed as a plumber/ pipefitter with local #501. In his spare time Plocher is an avid street rodder and owns a 1971 Nova and a 1929 Whippit roadster. ALDERMAN GARY GOLINSKI has been serving residents of WARD 2 since March 2007. He previously served on the City's park board for two years before agreeing to serve as alderman. Since accepting the appointment, Golinski feels he has addressed the many challenging issues facing the citizens of Yorkville including listening to his constituents, debating issues with colleagues while keeping an open mind and making well - informed, independent decisions. WARD 3 ALDERMAN ROBYN SUTCLIFF has been a Yorkville resident since 1993 and began to serve the community when she was elected in 2007. She is currently a substitute teacher with the Kendall County Cooperative, an organization that facilitates education for students with special needs. Since taking office Sutcliff arranged a trip to Springfield to meet with the directors of IDOT concerning Rt. 47 and introduced the No- Idling ordinance. —Unite Cit o Yorkville 2008Annual ' rr Council— United. City of Yorkville City Council ALDERMAN MARTY MUNNS is a resident of Fox Hill and serves WARD 3. Munns has been serving the community since January, 2001 and has worked to accomplish the passing s of several ordinances including the Anti - Nepotism ordinance, the city's Building Inspection ordinance, the Economic Incentive Policy and voted down the Fox Moraine Landfill Siting Application based on two key criteria: traffic and environmental issues. ALDERMAN JOE BESCO has lived in the Yorkville community for 13 years and has served WARD 4 for two terms. He was elected during the April 2001 election and was sworn in on May 10, 2001. Since being elected as an alderman, Joe has been an active in the Yorkville community. He has decided not to run for another term in order to spend more time with his t family. y ti ALDERWOMAN ROSE SPEARS has been serving the residents of WARD 4 since her _ appointment in June, 1998. She was elected for a third term in April 2007. Spears believes in 4 "Less Politician... More Public Servant!" She takes pride in being the voice of and speaking on behalf of all United City of Yorkville residents— focusing on Ward 4 residents. While in office Spears has sat on many committees and commissions and has been an advocate for Seniors in Yorkville. JACKIE MILSCHEWSKI was elected as Yorkville's CITY CLERK in 2001 and re- elected in 2003 and 2007. She has lived in Yorkville since 1998 with her husband and three sons. Her children attend Yorkville schools and are active in youth baseball and football. Milschewski has participated in many City events along her responsibilities as City Clerk. She is employed by C.U.S.D. #115 as the principal's secretary at Grande Reserve Elementary School. BILL POWELL was first elected in 2003 and re- elected in 2007 as the CITY TREAsuRER. His attention to detail, common sense, and his ability to work with people have been instrurnental to the residents of Yorkville. While in office, the City has adopted both his investment and fund balance policies. He has also established electronic accounts with local banks and Illinois Funds. ! Prior to his term as Yorkville's treasurer, Powell retired from Commonwealth Edison where he r was a department head in Operations. 16'� r 1 Y 4 M A Great Place goo 1W r. to Live and Work —united City of Yorkville 2 008 Annual Service ke Co uncil— State of the Citv 2008 V FROM MAYOR VALERIE BURD $172,000 still to cut in the next three months May you live in interesting times is an old if things had stabilized late last fall. We thought Chinese curse. Well, I think no one today would this was a solution because there were signs argue if I say we are living in interesting and that we could make up some of the money in challenging times. As a nation, we are fighting additional sales tax revenues that were generated two wars. We are facing the worst financial crisis during the Christmas season. Although sales tax we have experienced in almost 100 years. Almost revenues were falling nationwide, because we everyone knows someone who had to leave their had added so many new stores, even with the family and job behind to go fight in Iraq or slump in the economy, we are still predicting Afghanistan, someone who has lost a job or is higher revenues for December. facing foreclosure, someone who is struggling to keep their business afloat. But then our financial picture took another blow in this final quarter — In 2007 -08 our CITY FINANCES AND THE BUDGET development fees coming into the city — the At the city level, we, too, are struggling when money we charge to review new projects and it comes to meeting our financial obligations. for associated fees — had been at $1.4 million. First of all, I would like to begin with the state We thought we were being conservative by of our finances. There are, of course, some hard projecting this year's fee amount at $490,000. facts about our finances but we all need to know We knew development was slowing, but we had there are a lot of good things still happening several projects moving ahead and we thought in Yorkville. I wish I could paint an entirely we would reach that figure. Instead, with only bright picture, but I have to admit that we, like two months left in this fiscal year, we are at every other municipality, are facing challenges $166,776. To go from $1.4 million to $166,000 when it cornes to our revenues and expenses and is a change that is hard to absorb. balancing. We have accepted the fact that we will probably Last April, the City of Yorkville passed a have no new development coming in to us, projected general fund budget of $13,331,770. even though there are projects out there that Early on in the year, the staff realized that have end users who are still willing to move we would not reach revenues to support that forward. As many of you know, banks are not amount. I asked for budget cuts across the board loaning money to developers. Without that seed in all departments. The Police Department was money, everything is freezing up. We are at a especially forthcoming, trimming more than standstill development wise. Our new projected $500,000 from its budget. Because of these general fund budget is at $10,793,794, while efforts we were able to cut our expenditures back our expense estimate is at $12,032,486. This to $12,032,486. That's more than $1.2 million will give us a deficit of about $1,238,692, up in cuts. another $400,000 from the amount we were But, as of this moment, we are $772,654 in projecting just a month ago, if no additional deficit. Fortunately we had a fund balance of revenues come in and spending holds steady at its current level. The last time our general around 25% that we had been maintaining that fund budget was at the $10 million level was equaled $2.7 million. The City Council earlier in 2004/05, when we had 47 employees serving in the year had authorized us to use $600,000 of 11,204 residents. Today we have 97 full -time that fund balance to help balance our budget (Continued on next page) if needed, which would have left us with about —United City of Yorkville 2008 Annual Service ReportlState of tbe City Address— State of e City 2008 Continued. employees serving 16,800 properties on the south side ofy9 people, according to our recently the City in connection with the completed special census. landfill annexation. And, we also have a case that was filed i LEGAL EXPENSES against the City by a property EXPLAINED owner on the north side who is``. In addition to the challenge of claiming a breach of contract. having to serve more people All of these cases filed against us with less money, the City also are from activities that occurred is incurring high legal expenses. more than two years ago; we Legal fees have gone up from don't know what the outcomes are coming to us asking us to $120,000 to a projected $385,568 in part because we are fending will be. move ahead with paving streets and completing sidewalks in their off an attempt to overturn a City 2009 BUDGET UPDATE developments. This summer we Council decision not to site a Some light at the end of this will have to tackle the problem landfill on the City's south side. financial tunnel. Preparing this An appeal to the Illinois Pollution year's bud of vacant lots and maintenance. get was a challenge. One solution I suggested last week Control Board has been dragging I worked diligently for the during a meeting with Centex along for the past two years. It is last two months with Finance Homes about Bristol Bay issues is supposed to be decided this April, Director Susan Mika and turning some of the vacant land but the case could still be appealed City Administrator Brendan into community gardens where to the Appellate Court if the McLaughlin to present a balance residents can plant vegetables and complainant loses his appeal. budget to the City Council. And, flowers. The Centex representatives I am pleased to report that I have liked the idea. I'm going o be This case also Iran spun off several achieved that goal. As a family, suggesting it to other uncompleted the landowner wsfrom p te City staff, department heads, developments. But that is just one de-annexing and I worked together to cut all small solution. The City Council that was found in our favor discretionary spending and made will be working to come up with the Kendall County Court ann d is many sacrifices to save jobs and others. currently being appealed. Another still be able to provide the same case has been filed by the city level of service our residents are THE GOOD NEWS to recover $150,000 in fees we accustomed to. Working as a Now, let's turn to some good are still owed for the original team, city staff brainstormed and news. The special census we application hearing held more than suggested ideas on how to save conducted this past year resulted two years ago. The City also has money. They know next year won't in a preliminary number of filed a complaint on behalf of our be easy, but they are up to the 16,800 residents. This figure residents who live near- the compost challenge. came in higher than what we operations because of odors, flies were conservatively estimating and garbage. The Illinois Attorney RESIDENT CONCERNS and because of it, the City will be General has picked up that case. In addition to the financial receiving $700,000 more each year We also have a case filed against upheaval, another challenge the in fundin from the state for our the City, accusing former and a few City is facing because of the slow share of user tax, state income tax sitting aldermen and staff members down in development is unfinished and motor fuel tax. of fraudulent practices in annexing residential communities. Residents (Continued on next page) —Unite City of i rkville 2008AYinual Service Repoi-tlState of 'i State of the City 2008 Continued THE REC CENTER monthly meetings Another important action taken for a 30- member by the Council this year was the Citizens Advisory w 4. approval of the lease on the former Committee that Club 47 —now called the REC worked with City Center. There has been some staff to update this controversy about this, but I think very important it mainly is because people aren't document that we understanding what our goals are use as a guide post } for this property. Our recreation for development department needed space for in our community. programming. It is as simple as The plan identifies that. We needed a building, but one location for we realized we were heading into a future Metra"+� tight economic times. We couldn't Station between' afford to purchase or build a new Eldamain and Beecher Roads, in new comprehensive plan. This facility outright. Club 47 became addition we created a new land -use document acts as a planning available and it offered us a way to classification – rural neighborhood resource for our parks. It gives get our hands on programmable which promotes larger estate lots. residents and decision makers some space, a place for all the dance, understanding of the g oals the exercise, and other programs we The new Comprehensive Plan also g g were already offering, and it came places a stronger emphasis on open department wants to accomplish with a business that would help and green space and connecting to ensure residents have adequate these areas. It also recognizes that recreational resources. One of the pay for the space. It had an existing membership, and our Recreation commercial uses are different in goals is to have a P ark within different areas of the City the one -half mile of each resident. Department has greatly expanded tY – that membership. e are now west side is developing as more P office/medical, the north side After becoming mayor, I o able to provide our residents with challenged staff to "connect the a quality facility and additional entertainment, so it gives us a more services without raising taxes or refined understanding of specific dots" in our trail system. We had several develop ail system. trails that g oing out for a bond issue. The commercial uses. Keeping this g g document re s p onsive to changes in were incorporated into residential costs have been absorbed in the P g and commercial projects, but they Recreation Department's budget. our community is very important didn't connect l each other and and I am happy that we have an they didn't give our residents access CITY PROTECTS up -to -date document to work with. I would like to touch briefly on I'd like to thank all the Yorkville to regional trail systems. We were some of the other projects the City Area Chamber of Commerce and basically stuck with going around in circles. We wanted to be able has undertaken during the past community mernbers who helped to connect to other municipalities' year. us with this important City project. trails and eventually to be able to In October, the City Council In addition, the Parks and go as far north as Wisconsin. A trail approved a new Comprehensive Recreation Master Plan Update system was the number one priority Plan. This was the culmination of was also adopted in October by the identified by the City's Parks and a year -long process that included Council on the same night as our (Continued on next page) Unite Gty of i //: Ann ual Service ReportlState of Add ress— State of the City 2008-Conclusion Recreation Department through a I was very pleased with the and outdoor enthusiast to visit and 2008 survey which asked residents turnout. The business and property experience our community. to rate the amenities they wanted owners in attendance discussed the City to provide. what they could do to help the MOVING FORWARD City get through these tough As you are aware, Yorkville, other This past summer, we were able economic times and move on to municipalities, the state, and our to take the first major step in a better business environment in country are going through some achieving this goal when we our downtown. We know we have tough times. We have prepared connected a trail on the City's parking issues, vacancy issues, street this year's budget for a tough east side to one in Oswego. widening issues, and beautifications economy, in doing so I feel we have The Mayor of Oswego, Brian issues. As a result of the meeting, a positioned ourselves for the future. LeClercq, and Mayor Marilyn Focus Committee of business and I, and the City Council have one Michelins of Montgomery helped property owners was formed with goal for next year —to be fiscally me celebrate the occasion with a Chuck Devito as chairman. The and financially responsible to the Golden Spike Ceremony —a take committee, made up of volunteers citizens of our community, off on the ceremony held when who are willing to tackle these the railroads finally connected to I am optimistic that once we have issues and come up with some provide continental train service solutions, has already held their hurdled over the current economic in the 1800s. This was just a situation, we will be stronger than first meeting. We will be offering ever and will once again begin to small beginning, but another g g staff assistance, information, and plan for the future. In conclusion, project we are working on, the support to help partner in this P Integrated Transportation Plan, I want the residents of Yorkville important undertaking. to be loud of the community will add another step toward our proud t3' we goal. Utilizing a $100,000 grant Another important aspect of the have built and be optimistic about awarded to the City through rejuvenation of our downtown our bright future. As Mayor of the IDOT's Tomorrow Corridor is the canoe and kayak chute United City of Yorkville, I know Planning Program, the City is being built around the Glen I am. producing a comprehensive bicycle Palmer Dam. This is the first - Mavor Valerie Burd trail network plan with streetscape facility of its kind in the state design for downtown Yorkville. and it will attract people to our community. Our businesses Three of four task force committee need to be aware of how to take meetings have already been advantage of the opportunities held and the first of two public. that this new and expanded workshops was held in December. recreational facility will offer The next Public Workshop will our downtown area. The be held on Thursday, May 14. City's Community Relations Information on these workshops Officer, Glory Spies, has will be well publicized. I encourage M ' already prepared a marketing all to attend. plan which we will offer to our And at a recent meeting to discuss businesses. I envision the canoe our City's downtown area, over 30 and kayak chute to be an current business owners attended. integral motivator for families —Ifnite City of //• Annual Service ReponlState of t15e City Address— Administration The United City f Yorkville's Administration Department manages the day-to-day ry p g day to day operations of City Hall. The administrative arm oversees, monitors and supervises the integral workings of the city The administrative department also assists in tasks such as organization and financial analysis, and conducts analyses of municipal policies and procedures. It also develops and maintains the city's personnel and purchasing policies. ADMINISTRATION -The United City of Yorkville's -Smith Engineering — Human Resources Commission Transportation study and In -Town -The City Council approved the worked with the Kendall County Road program purchase of a 9,279 square -foot Food Pantry to relocate the center. building and two acres of property The pantry found a new home on •Walter E. Deuchler Associates— nt at 185 Wolf Street for a Public behalf nt an anonymous donor. Sanitary Sewer Engineering firm Works satellite facility. The facility located at 1204A Deer INTERGOVERNMENTAL -The City Council amended a Street is equipped with over 4,500 Governing Ordinance which square feet of warehouse space and AGREEMENTS sets ethical standards and 1,800 square feet of office space. *Supported and continued responsibilities for elected officials, -Th City Council approved participation in business related meeting procedures and formulated the lease of the former Club 47 events and organizations such as a City Council committee providing the Parks and Recreation the Yorkville Area Chamber of structure. department with a fitness center Commerce, the Metro West -The Illinois Department of and recreational facility for its Council of Mayors, the Yorkville man programs. The REC Center, Natural Resources continues y I' Economic Development g oration and the Aurora Area to make progress on the Glen 202 E. Countryside Parkway is Corporation equipped with an indoor track, D. Palmer Dam located in t h e Convention and Visitors Bureau heart of Yorkville. Phase I of the swimming pool, a preschool, (AACVB). project is complete with Phase II in basketball courts and exercise -An agreement continues between progress. The IDNR has estimated equipment. A Winter Open the United City of Yorkville and that the project will be complete house was held with over 86 new the Illinois Dept. of Natural by the spring of 2010. A canoe members joining the facility and Resources (IDNR) regarding the chute and other improvements are pledging to get fit in 2009. Glen Palmer Dam reconstruction planned. -City EAV increased from $509 and canoe bypass. -The United City of Yorkville million to $568 million. -The United City of Yorkville hosted the second annual Holiday continues to support the Under the Stars. The festival PROFESSIONAL SERVICE Conservation Foundation and the generated a large crowd of Yorkville AGREEMENTS Protect Kendall Now initiative. residents and was supported The initiative was originally through sponsorships and -Engineering Enterprises Inc. — g Engineering Services (plan launched to increase the pace of community organizations. review, park design and water land preservation in Kendall works improvements) County. United City of r //. „ Administration Continued Compliance with the Olympic and Paralympic Games Illinois Prevailing Wage Res. 2008 - - Resolution Approving Act a No- Idling Policy for City Vehicles Ord. 2008 -58 - Res. 2008 -16 - Resolution of Support Ordinance Approving for the Yorkville Big Band a Lease Agreement Res. 2008 -20 - Resolution Supporting i "' ' ' • "" ^ � �, 1 "' for Fountain Village, PP b lc �� ( the Kendall County Special Olympics 4 Unit D Census Office G Space) PASSED RE SOLUTIONS Ord. 2008 -79 - CONTINUED Rj + f Ordinance Approving an Agreement for the f ,Y Res. 2008 -24 - Resolution Approving Purchase and Sale of a Revised Salary Schedule Real Estate. (Betzwiser Res. 2008 -32 - Resolution Regardin i.� 'rtSSED ORDINANCES property) Statement of Regional Opposition g Ord. 2008 -84 - Ordinance Amending to the Canadian National Railway Ord. 2008 -02, Ord. 2008 -27, Governing Ordinance regarding Ord. 2008 -58 — Amended and Canceling a Special City Council Purchase of the EJ &E C Restated Governing Ordinance anc Ord. 2008 -04 - Ordinance Meet ing Authorizing City Council 2008 -92 - Ordinance Council to Retain 1 . � 40' Independent Legislative Counsel Approving a First Amendment t i Ord. 2008 -07 - Ordinance Amending to the Lease of Unit D, Fountain Village of Yorkville (Special City Code Requiring a Quorum Census Office) �i ; Physically Present at a Regular off Meeting and Allowing Aldermen to be Ord. 2008 -93 - Ordinance . a� Present by Video or Audio Conference Repealing Resolution No. 2006- 27 Sponsorship Policy Ord. 2008 -08 - Ordinance Amending City Code Providing for the Ord. 2008 -96 - Ordinance Indemnification of Elected Officials Amending City Code regarding a. 'rlk. Ord. 2008 -14 - Ordinance Approving Session of the City Council an Intergovernmental Agreement Ord. 2008 -97 - Ordinance Amending City Code regarding Res. 2008 -39 - Resolution to Release between the City of Yorkville and Fox g ty g g Closed Session Minutes Metro Water Reclamation District Robert's Rules of Order Ord. 2008 -16 - Ordinance Amending Ord. 2008 -102 - Ordinance Res. 2008 -40 - Resolution to Release Ordinance No. 2007 -98 Amending Amending City Code, Title 8, Chapter Closed Session Minutes the City Code Authorizing a Cable/ 14 regarding Pollution Control Res. 2008 -41 - Resolution to Release Video Service Provider Fee and Peg Facility Siting Closed Session Minutes Access Support Fee Res. 2008 -43 - Resolution to Release Ord. 2008 -28 - Ordinance PASSED RESOLUTIONS Closed Session Minutes Amending City Code Regarding Plan Res. 2008 -01 - Resolution of Res. 2008 -47 - Resolution Approving Commission Appointments Support for the Fermilab Mission and a Municipal Green Building Initiative Ord. 2008 -34 - Ordinance Amending Request for a Supplemental Funding Res. 2008 -48 - Resolution City Code Providing for a change Appropriation Approving a Special Events Liquor Refuse Pick -up Surcharge Res. 2008 -12 - Resolution Supporting Consumption Policy Ord. 2008 -54 - Ordinance Declaring the City of Chicago's Bid for the 2016 United City ofhorkville 2008 Annual Service ReportlAdininistration— Building Safety and Zoning T he Safety Department of e works with residents and contractors to ensure t3' and Zonin g compliance with the United City of Yorkville's building, zoning and property maintenance codes. The department reviews all plans for residential and commercial construction, confirms compliance with the zoning code, issues required permits, inspects all work performed and issues certificates of occupancy. The Department of Building Safety and Zoning also investigates property maintenance complaints and enforces property maintenance codes and standards. Department personnel meet with residents and contractors prior to and during construction to answer questions and explain department procedures relating to the City's building codes. INSPECTIONS STAFF TRAINING -The Building and Zoning staff also reviewed 1,175 permit applications The Dept. of Building Safety To maintain professional standards, for zoning compliance. performed 13,157 inspections in the Department of Building 2007 and 6,842 in 2008 as follows: Safety and Zoning staff enrolled in approximately 384 hours of -Building: 2 ,647 professional training, including -Electrical: 1,209 certification exams. -Plumbing: 1,015 ; -Mechanical: 732 ZONING *Miscellaneous 352 �- *Re- inspections 887 •During 2008 efforts were coordinated with the Zoning PROPERTY STANDARDS AND Board. As a result, six Zoning MAINTENANCE Board of Appeals cases were processed. In addition, there were The Department of Building and approximately 40 planning cases+ Zoning received 119 property that expended approximately 425 standard complaints in 2008. hours on both the ZBA and Plan Approximately 128 hours of field Commission. inspection surveys and follow -up procedures to eliminate violations -Approximately 90 hours were were performed. spent reviewing subdivision plans, - - -- "- researching and attending meetings. f ' 9 I ANNUAL PERMITS ISSUED 2008 2007 2006 Single- family 153 401 753 Two - family 6 12 58 Multi- family 0 6 10 Commercial 36 66 40 Industrial 0 0 0 Miscellaneous 647 770 710 Totals: 842 1,255 1,571 —United Citjl of r 2008 Annual Service ReportlBuilding i r Community Development The United City f Yorkville's Commu Deve Department w ty ty p p as established in January of 2006. The primary focus of Community Development is to ensure that all proposed new developments are consistent with the overall goals of the City. Emphasis is placed on planning and economic development strategies to promote a diversified tax base ensuring an economically sustainable future as the City grows. This year the Community Development updated the City's Comprehensive Plan with the help of a Citizens Advisory Committee. The Comprehensive Plan is a vision of what the Yorkville community wants to become and the steps needed to meet that goal. SPECIAL PROJECTS City through IDOT's Tomorrow Parks and Recreation Master Plan Corridor Planning Program, the Updat An u p Comprehensive t e Plan Update Integrated Transportation Plan The original 2004 Parks and An update he City's will produce a comprehensive Recreation Master Plan was Comprehensive the Plan was bicycle trail network system updated over the past year to approved by City Council along with a streetscape design provide residents and decision October, marking the end of year for downtown Yorkville. Work is makers with a complete long planning and an extremely underway on the project as three park planning resource and valuable public involvement of four task force committee informational document on the process. Facilitated by City staff, meetings have been held, the first Parks and Recreation Department, the process included monthly of two public workshops was Staff facilitated the process, meetings of a very dedicated held in December, and the first of provided an analysis of existing 30- member Citizens Advisory foul' publications of the project parks, population, demographics, Committee, two well attended newsletter, Connections, came and detailed maps utilizing the public workshops and a public out in August. Additional public City GIS. hearing. As the Comprehensive workshops will be conducted in Plan is a living document, the 2009 and a survey on resident's The updated plan includes Community Development current trail usage is also available an addition to the recreation Department will continue working online. section, subarea analysis with toward implementing the goals of recommendations for future the plan. Zoning Ordinance Update planning goals, and the insertion Work is underway on a of development guidelines Integ rated Transportation Plan comprehensive update of the including park development Utilizing a grant awarded to the City's zoning ordinance. standards. Information was While there have been gathered through public workshops numerous text amendments and community surveys. to the zoning ordinance, a The update and public input comprehensive update has occurred simultaneously with the r not been completed since Comprehensive Plan update as the the zoning ordinance was two plans compliment each other approved in 1974. A small while working independently. steering committee has been established in November to assist in this task and work will continue through 2009. ll: Develop Community Development Continued The Community Deve Department is committed to p roviding excellent commun tY P p P g service for the planning and development process, and to create high quality development that furthers the Comprehensive Plan and community goals, enhances open space and recreation, and fosters sound economic development. The goals of the Community Development Department are to develop plans and policies which will guide the growth and development of the United City of Yorkville, ensuring a high quality of life for all residents and an attractive location for all businesses. ORDINANCE AMENDMENTS in October to educate Homeowners' Associations, Sin Ordinance many of whom own the The City's sign ordinance was detention basins within updated in June. The City's Zoning their development, about Board of Appeals contributed time the benefits of maintaining and expertise toward preparing the native plant material in new regulation. Representatives basins. As a follow up, the of the business community well �' department is working on as some local sign manufacturing producing an educational companies were also engaged in the brochure about native plants process and offered valuable input. and detention basins. The new regulation promotes monument style signage for -City Hall Rain Garden Municipal Trail Planning_ A rain garden was planted at City businesses and restricts pole signs, g p Presentation Limited electronically changeable Hall in May. The rain garden has Community Development staff r e p laced turf Lass on the south members Travis Miller and Laura message boards were introduced as P grass Haake had the opp ortunity to new regulation, as well. side of City Hall to allow rain PP y water runoff from a portion of give a presentation about the trail LEED Resolution the roof of City Hall to infiltrate planning in a growing community A `Green' Building ordinance into the ground, as opposed to at two conferences —the Chicago was approved in December. running into a storm sewer. A Transport Conference in June and This ordinance requires new and rain barrel will also be added to the Illinois American Planning renovations to municipal buildings City Hall to assist in the water Association and American Society to implement green building design conservation efforts. Yorkville's of Landscape Architects State and obtain LEED certification. water conservation efforts were Conference in October. This resolution is a result of recognized as Stephanie Boettcher presentations by the United of the Community Development States Green Building Council staff had the opportunity to make (USGBC) which administers a presentation about the City's rain LEED in May and August. garden at the Hoffman Estates/ Public Outreach Schaumburg Environmental Fair in -Naturalized Basin Seminar November. An educational seminar was held United City of Yoi-kville 2008 Annual Sei-vice Repoi-tlConnnunity Development— Community Relations T he City's Community Relations Office strives to increase community Y ty awareness and involvement in programs, services and community events. Its primary function is to provide information to residents, public officials, the business community and City employees by utilizing all forms of communication including the Web site, broadcast media, printed materials and cable TV. The Community Relations office also works to create working relationships with the business community, residents and philanthropic organizations in the Yorkville community. Community Relations is also instrumental in organizing and coordinating City events and supplying promotional support to other City departments. The city's Community Relations and publicize `Green' events, -'The Community Relations Office publishes and distributes meetings and created a brochure. Officer, Glory Spies, is currently the city's newsletter, marketing Actively promoted the Green an advisory board member of brochures, new resident packets, Committee's first Share and Care InVironments magazine, a new pamphlets, and the city's Annual Recycling Day and coordinated publication featuring articles and Service Report. Community and implemented the City's booth stories of people and places in the Relations is also responsible for at Rolling on the River. northwest suburbs. The first edition the updating, maintaining and •Worked with the Human featured Yorkville's Historical researching new opportunities Street Naming Program with the for the City's official Web site in Resources Commission to ty publish a Volunteer Opportunity March 2009 issue featuring Mayor Brochure addition to providing marketing Valerie Burd. Glory Spies continues support to City departments. to work with editor Kathy In addition, the Community -Worked with the Parks and Siebrasse by providing story ideas Relations office works closely Recreation Department in the to promote the United City of with the media, distributes press promotion, organization and Yorkville in upcoming issues. The releases and works to strengthen planning of the 16th Annual Kendall County Food Pantry will communication between the Hometown Days, be featured in the next issue. United City of Yorkville and its residents. -Established a series of templates -Established Community for fliers and press releases to be Relations Intern Nicole Leja -Continuously worked throughout used by other City departments as a freelance reporter for 2008 with the City's Ad Hoc to maintain a set of publishing InVironments magazine. Green Committee to promote standards. *Continued to increase resident -Developed a marketing plan communication through e -mail to promote the benefits of the Web site alerts. Residents can new Glen D. Palmer Canoe subscribe to the City's Web site to z l Chute to be utilized in the receive emergency announcements, ,. spring of 2010 when the general information, police and project is completed. public works news. °r -Published the second annual -Continually strives to provide 4_ recycling newsletter titled the best customer service to the `Living Green in Yorkville.' Yorkville community through prompt service and response. —United City of r 2008 Annual rr r mmunity Relatio Community Relations Continued w policy addresses preliminary steps i_ that need to be implemented I before a special event is held within _ the City's limits. -Coordinated and organized the Golden Spike ribbon cutting celebration with the Village of Oswego, the Village of Montgomery and the Parks and Recreation Department. The ceremony focused on the joining ' r of the City of Yorkville and the Village of Oswego by bike trail. a •Worked with the Community Development Department to promote the Comprehensive Plan update open house. •Worked with the Fox Country •Worked with IT to implement a Players, a local theater group, to system to put council videos on the perform melodramas in Riverfront Web site for public access. Bicentennial Park. The event brought residents down to the -Coordinated and implemented a riverfront for a free community publicity campaign for the Parks and Recreation Department's event. Series of Playful Events. Yorkville -Organized, promoted and was one of 67 communities in the coordinated the second annual U.S. that received the Playful City Holiday Under the Stars. Despite status in 2008. The promotional the cold weather the festival was campaign was used well attended. The focus of this by KaBOOM to year's festival was community. create awareness of the Volunteers from the Chamber of importance of play in ;* Commerce Leads Groups and the lives of children. area businesses provided much needed help during the festival. *wrote and T implemented a special The event was supported financially f , A through sponsorships from many event policy. The policy �i > was distributed to all local businesses, community organizations, and the United departments within ' City of Yorkville. The committee the City that organize and coordinate special consisted of City departments and events. The written community volunteers. - - -- United City of Yorkville 2008 Annual Service ReportlCommunity J?elations— Public Works T he Public Works Department consists of three departments: P P ........ _ , sewer, water and streets. A total of 17 employees are responsible for the improvement, expansion and maintenance of our city's infrastructure systems. Public Works is on call 24 hours a day to respond to emergencies to ensure that these systems run without interruption. Public Works takes great pride in serving Yorkville residents and enhancing the community. This year all three departments assisted in the completion of the In -Town road project, Hometown Days, completion of the 16 foot water main project on Van Emmon Street and assisted in the preparation and construction of Cobb Park and Heartland Circle Park. STREET .DEPARTMENT signals; and timing, cleaning, Water System Maintenance Yorkville's Street Department and repairing the traffic signal -Completed well #4 rehabilitation consists of five employees: John controllers. •85% completion of painting and Sleezer, foreman; Albert Collins *Performed over 1,000 street rehabilitation of the Tower Lane Jr., Operator; Matt Seng, lighting repairs including the water tower Maintenance Worker II; Bob replacement of entire street -Repaired 23 hydrants throughout Weber, Maintenance Worker II, lights including the poles. Also the City of Yorkville and Durk Henne, Operator coordinated with the Engineering .Exercised 225 main line valves Department on the responsibility 2008 Street Maintenance and repair of street lights in -Exercised all hydrants in April and -Approximately 43 tons (86,000 subdivisions. October lbs.) of cold patch and 50 tons -Maintained and performed -Located and adjusted all b -boxes (100,000 lbs.) of hot patch were all lighting repairs on all City in the s rair and Sunflower subdivisions placed on City streets. buildings. sions -Approximately 250 tons of gravel -Repaired 15 water main breaks City Services were placed along road shoulders. -Removed 350 loads of brush and service leaks that accounted for an estimated 6.2 million gallons of -Maintained 18 lane miles of road throughout the year. water loss, use of 279 tons of stone ditches — mowing and trimming -Removed 1,110 cubic yards of and 36 tans of hot patch to repair three times, picking up trash, and leaves during . the annual leaf pick paved areas maintaining culverts to ensure drainage. u p' *Finished the King St. water main -Mowed and trimmed 40 lots / WATER DEPARTMENT project by planting 20 trees and 30 homes for high grass violations Yorkville's Water Department shrubs -Striped 18 cross walks and striped employees include: Brian Meter Installations the red, white and blue center line Sorensen, Foreman; Joe Moore, •244 new residential meters on Somonauk Street twice. Operator; Brett Behrens, -Two government meters Lighting Maintenance Operator; Kevin Lawrentz, •30 commercial meters -Maintained 24 traffic signals Maintenance Worker II and Mike *Replaced 94 existing meters which included over 1,300 Waters, Maintenance Worker II. .Replaced 30 outside readers bulbs and 900 detector loops, synchronization of multiple traffic United City of r 2008 ' ' rr r Public Works & Engineering Tate, Maintenance ENGINEERING DEPARTMENT Worker I -Updated the City's six -year .%' Sewer System Capital Improvement Program Maintenance -Provided construction inspection ' -Cleaned approximately and administration services for 106,400 linear feet of sanitary sewer main 34 residential and commercial developments ' -Cleaned a total of *Completed eight in -house plan 22,000 linear feet of review projects "problem" sanitary main which is checked and -Updated zoning and ward maps cleaned monthly due to -Continued new development Water Samples lack of pitch of the pipe addressing •36 laboratory tests are performed and little use. •Performed water, sewer, and on a daily basis to ensure water residential site inspections Maintained seven lift stations p quality *Maintained the City with the *Provided oversight of consultants •216 routine bacteriological following standards: for private development and samples •36 fluoride samples -Daily hours check City- funded projects -Weekly degreasing -Responded to approximately -Quarterly Radium, VOC and 3,900 requests for utility locations SOC tests -Weekly generator load test •500 new construction samples 'Weekly microorganism treatment. -Designed and provided P to assist in preventing grease build construction inspection services Community Education up for the McHugh Road, Palmer -Hosted two tours of the water Court, city -wide crack filling, and -Yearly preventative maintenance i w treatment facilities. city-wide asphalt halt surface treatment test on all generators cprojects -Eric Dhuse, spoke at Grande -Pulled individual lift station Reserve Elementary School about -Provided construction inspection pumps a total of 40 times due to services for the Rt. 34 /Sycamore water conservation.. clogged impellers. In the pasta Road temporary traffic signal -Participated in the Ciry's Water service was used to remove the -Assisted in obtaining cant Conservation Forum. pumps at a cost of $1,000 per g g -The Water Department responded service call. Three years ago, Public funding for the Fox Road (Rt. to 77 service calls to assist residents Works purchased its own crane 47- Poplar) project and business owners with problems truck and this year alone, it saved -Provided design oversight for two and questions. the City approximately $40,000. roadway projects -The Sewer Department responded SEWER DEPARTMENT to 22 service calls to assist residents Yorkville's Sewer Department and business owners with problems employees include: Dave Behrens, or questions. Foreman; Tony Medina, Maintenance Worker I and Tom — Un ited City of Yo rkville 2008 Ann ual Sei-vice Rep o rtlEngineering and Public Works— Finance T he goal of the United Ci of Yorkville's Finance De artment is to main ain City p t the financial condition of the city through prudent financial management practices. The City of Yorkville's Finance Department is one of many departments expanding its servicing power in order to meet the demands of a growing community. According to Fitch Ratings, the United City of Yorkville's financial position is strong, as growth has been factored into budgeting and capital planning. Standard and Poor's Rating Services raised its issuer credit and underlying rating to A+' from `A' on the city's outstanding General Obligation debt, reflecting a strong tax base growth. In addition, Standard & Poor raised its rating on the city's debt certificates to `A' from A-'. The City's six -year capital plan totals $97.4 million. Two - thirds of the plan relates to water and sewer improvements, with the balance dedicated to street projects. Operating sources and developer contributions each provide about half of the financing. FINANCE -Implemented a system to put council videos on the Web site for -New utility bill format public access. •Increased communication to residents via messages on the utility HUMAN RESOURCES bills Employee Programs and Services •E -pay and direct debit payments -Customer service training have increased -First employee appreciation picnic -The City's Purchase Order policy .Approval of a reverse evaluation was updated form -The Finance Department •Implemented a new dental plan presented the City Council with an with Blue Cross Blue Shield official budget book. •MSI software upgrade was _ implemented T ' INFORMATION TECHNOLOGY •Implemented major upgrades to the City's e -mail infrastructure -Reconfigured the network at the REC Center -Significantly upgraded the server side of the police squad car video recording system United City of Yorkville 2008 A nnual ii Finance B elow is a graphical representation of the United. City of Yorkville 2007/2008 Tax Levy Rates and General Fund Budget summary. United City Of Yorkville Tax Levy Rates 2007/2008 1 2001 0.9286 y86 0.9 2002 0.8674 6 D.6 0.7895 2003 0.7895 , � �2s 2004 0.7326 0 " 7 2005 0.6571 0.6 0.5456 1.5765 2006 0.5808 0.5 i 2007 0.5456 0 2008 0.5765 (est.) 0.3 0.2 0.1 0 2001 2002 2003 2004 2005 2006 2007 Estimated 2008 Year United City of Yorkville 2008/2009 Original General Fund Budget 2008 /2009 Revenue Summary Budget Property Tax: $1,992,991 Sales Tax: 3,977,100 .- . -..._ _� 1,992,991 $2,900,000 - Other Taxes: m Properly Tax y,2,694,012 a o5ales Tax 4 � DOIherTaxes License, Permits and Fees: 2,900MD DUcense, Permtls, &Fees -- $3,977,100 2,694,012 J 2 008 — United City of Yorkville Annual Service ReportlFinance.— inal nce B elow is a graphical representation of the United City of Yorkville Equalized Assessed Values (EAV) from 2001 through 2007. The 2008 EAV is an estimate. United City Of Yorkville Equalized Assessed Values 600,000,000 568,570,923 509,638,009 500, 000, 000 398,834.646 400,000,000 309,827,006 300,000,000 238,356,477 201,321,334 I ❑Series1 165,174,744 — 200, 000, 000 135, 338,134 _ 100,000,000 w I 2001 2002 2003 2004 2005 2006 2007 Estimated Years 2008 Equalized Assessed Values 2001 -2008 2001 135,338,134 2002 165,174,744 2003 201,321,334 2004 238,356,477 2005 309,827,006 2006 398,834,646 2007 509,638,009 2008 568,570,923 (est.) —Uizited City of i rkville 2008Annual Service Repo WHymuce— Parks and Recreation T he mission of the Yorkville Parks and Recreation Department is to create unique mque recreational and park experiences that enrich lives and create a sense of community. The Parks and Recreation Department is instrumental in providing Yorkville residents with unique programs, events and an unsurpassed quality of life. ADMINISTRATION for the residents of the City of trail through a seven -acre wooded The Parks and Recreation Master Yorkville. site on Wheaton Ave, in Yorkville. The state will fund 80 percent of Plan was completed this year, -Negotiated a lease, with an option the cost of the trail. The City representing a culmination of 14 to purchase, the former Club 47 20 percent contribution will s be months of research, strategizing, facility at 202 E. Countryside accomplished with its own labor and planning. The Master Plan was Parkway. The REC Center force. Construction will begin in designed as a tool to manage open encompasses 40,000 sq. ft. of 2009, space growth and enhancements space and is currently serving as a to the City of Yorkville. The recreational facility for many of the -Worked in collaboration with Fox intent of the Master Plan is to Parks and Recreation Department's Valley United Way to enhance and provide guidelines for facility programs. The health and fitness expand recreational opportunities improvements, park design, and component of the facility is also for Yorkville and other Kendall park and trail locations with operating under the management County children with special flexibility to accommodate future of the Parks and Recreation needs by providing $6,500 toward changes in the recreational needs of Department. The lease provides participation in programs. the community. much needed space for a growing .Welcomed Garrick Gillette who The Parks and Recreation Master demand for community recreation Plan was created and adopted to programs. was appointed by the Mayor to P serve on the Park Board. achieve the following goals: -Received notice of a $400,000 Illinois Department of Natural 'Chris Rollins, chairperson of s e 1. To develop guidelines for park P the Yorkville Park Board for seven and recreation development Resources Open Space and Land decision- making Acquisition /Development grant years, was honored by the Illinois for the development of a seven -acre Association of Park Districts and e 2. To provide short, intermediate P the Yorkville City Council for his and long -range direction for neighborhood park in the Raintree Development. This is a 50 percent 10 years of volunteer service. eve planning and development P P 3. To inventory and analyze matching grant, and will help fund -Delivered recreational service to existing parks, recreation, and open a playground, four lighted tennis the Yorkville community through space and the current use and role courts, an internal walking trail the use of community facilities, of such facilities in the community encircling the park, a challenge such as Yorkville Congregational 4. To establish priorities and hill, a multi - purpose grass field Church and additional facilities recommendations for existing and area, and a parking lot. Design and through C.U.S.D. #115. future park land acquisition and construction should begin in 2009. development -Received a $49,000 Illinois 5. To develop a systematic plan Department of Natural Resources that maximizes the park, recreation, Recreational Trails grant to and open space opportunities construct a double loop nature —United City of Yorkville 2008Annual Service Reportlllalrks and Recreation — Park Development Ilk 4 T he Parks Department continued to design and implement new parks throughout the City this year. In addition to completing J, new parks, Cobb Park on Colonial Parkway was reconstructed into an American Gladiator theme park. The new playground was constructed in one day by community volunteers and City staff. PARK DEVELOPMENT playground equipment for 2 -5 year olds and the 5 -12 Open House and dedication held -Following the outstanding age group. This park also features in August drew over 50 parents and success of the Hiding Spot Park the City's first water play area. The children. community-built playground in City partnered with the Bristol 2007, the City id an encore with -The City held a dedication for the y Kendall Fire Fighters Association final link of the Blackber Creek the renovation of an outdated to create a monument and brick and deteriorating playground. Bike Trail, approximately 2,000 g P 5 g walkway to honor volunteer Cobb Park on Colonial Park ft. of shared use trail connectin was the Cit y's second playground to an Oswego trail on Mill Road �' p yg neighborhood pickup games and boundary. staff, oversig Softball Association scheduled built by community volunteers for Yorkville Youth Baseball/ at the Yorkville/Oswego and Cit ff, with i The trail was completed in July. g ht Both cities were involved in provided by representatives play. A park Open House and from the playground equipment recognition of the communities dedication b y Mayor Valerie Burd comin together through the trail, manufacturer. Incorporating an held in October drew over 400 g g g American Gladiator theme, this allowing bicyclists and pedestrians parents and children. ted travel between park is age- appropriate for the uninterr children in the area. The park -Opened the newly constructed Yorkville and Oswego. Patterned features a 2 -5 year old play area Green's Filling Station Park after the historical joining of the and a large sitting area with in Yorkville's Autumn Creek east and west railroad in the 19th benches and a picnic table. The subdivision. This five -acre park was century, Yorkville's Mayor Valerie 12 -foot high climbing net is the built by the developer (with City Burd was joined by the mayors most popular feature. The city oversight) as required through the of Oswego and Montgomery. All saved approximately $15,000 annexation agreement. The park's three ceremoniously drove a golden in installation costs by utilizing transportation theme includes a spike at the point of juncture and community volunteers. 5 -12 year old playground featuring named it Golden Spike Point. equipment resembling cars, trucks, -City e cooperated -Opened the newly constructed and airplanes. Additional features ty P artments coo P Reimenschneider Park on in the installation of a short link include a trail resembling a of trail connecting bike and McHugh and Hayden Streets highway, complete with traffic g in Yorkville's Prairie Meadows pedestrian trail in the Raintree subdivision. This seven -acre park signals, and a gas station picnic subdivision with a trail in the shelter. The park has a small site was developed through funding Windett Ridge subdivision p g g sledding hill and a ball field for allowing uninterr travel neighborhood pickup games assistance from the 200G Illinois g p Department of Natural Resources and Yorkville Youth Baseball between the subdivisions. OSLAD Grant Program. The (Continued on next page) Association scheduled play. A park park has a firefighter theme with —United City of 2008 Annual Service Reportll-'arles and Recreaholl Future Park Objectives & Planning STAFFING NEWS AND Park and Recreation DEVELOPMENT Association Professional Development School as With the addition of the REC graduate level participants. _ Center and the transition of a Both earned credits to keep G great Club 47 staff to the City's their professional park and Recreation department, staff and recreation certification ' instructors grew in numbers. current. Sue Swithin _ Subsequently, much effort has gone renewed her Food Service toward training, to insure a smooth and Sanitation Manager process in beginning operations at Certification necessary to the REC Center operate the concession stands, and wheelchair accessible as will the Tim Evans completed his first year depot theme shelter. A BMX -One summer intern was hired certification at the same level. track, walking trail, and a baseball in the Recreation Department, who assisted with summer camps -Several staff attended the IPRA field completes the park. and special events. The Recreation annual conference in January *Finalize a license agreement with Department has built a solid 2008, sitting in on sessions with the Kendall County Forest Preserve reputation as a desirable site for emphasis on customer service, District for the City's use of a intern student development, management and programming. portion of the Hoover property for -Recreation Staff attended In November Sue Swithin and active recreational activities. Amanda Hopkins attended a Club computer training sessions for the Industry Conference in Chicago. -Explore opportunities to secure REC Center's registration software. During the conference they had the more grants to help with costs for opportunity to review new exercise parks and programs. -Sue Swithin, Supt. of Recreation and gather ideas for and Tim Evans, Recreation eq uipment g Host community -wide events innovative programming. and /or s i g nificantly enhance Manager attended the Illinois g Y existing events to create enjoyable —�� FUTURE OBJECTIVES AND low cost recreational opportunities ` PLANNING for Yorkville residents. -Complete the construction -Build upon teen and senior citizen of Junior Women's Club Park recreational opportunities through at Heartland Circle. The park the development of imaginative was named after the group who programs and facilities. �7 contributed significantly to its r development. y r -Complete the construction of Whispering Meadows Park which has a train theme with an age 2 -5 playground, age 5 -12 playground, and a tunnel connecting the two. The age 5 -12 playground will be 20 08 Annual Service Repoall'arkes and Recreatio Recreational Programs and Services $ "� cjg T he Recreation Department continued to expand classes and activities to the h community, covering a wide range of interests and extracurricular activities for the - pig b enjoyment and enhancement of Yorkville residents. cit USQ , PARK DEVELOPMENT standards set forth by the American Youth �O °sC�y9`ti9 CONTINUED Standards for Tested Materials, Baseball/ Consumer Product Safety Softball Association that drew 90 -Park construction in the Commission and the Americans participants for its inaugural year. Heartland Circle subdivision with Disabilities Act for public An additional new and popular began. This five -acre park features playgrounds, feature was the NASCAR simulator a space theme with a 30 -foot in which participants experienced la rocket ship toweri over EVENTS, SERVICES AND p lay ' p g an exciting racing simulation. the park. The park also houses a RECREATIONAL PROGRAMS basketball court and skateboarding -The department undertook the element. The Yorkville Jr. The Recreation Department organization and operation of a Womeris Club and Heartland continued to expand classes and second new SK run /walk. The Circle Homeowners Association activities to the community. Chili Chase, formerly a privately partnered with the City to develop p n' P The Recreation Department took run event that had disbanded in 2007, was resurrected and drew the park. It is scheduled to be over management of the REC completed in 2009. Center (formerly Club 47). The nearly 300 participants in its November debut. •In cooperation with the City and facility's features include an indoor in accordance with the annexation track, pool, cardio area, free weight -Many of the department's agreement, the developer of the room, gymnasium, activity studios special events attracted significant Bristol Bay subdivision began and child care area. numbers of families and enjoyed for a large ark on the p g P Enrollment in the Parker's great growth. The Polar Express train trip from Yorkville to west side of the subdivision, north Preschool program grew of Galena Road. Over 50 acres of Downers Grove to visit Santa Claus significantly with the addition expanded from one Metra train car land has been graded and seeded of the north location at the REC to two. A total of 300 children and for future athletic fields. A town Center. Nearly 90 children are parents participated. meeting was held by the Parks and enrolled in Parker's Preschool with Recreation Department to gather a never ending waiting list. -Continued to partner with the input from residents on the future Police Department and a local of this park. -Continued to partner with hospital to offer a 911 camp to C.U.S.D. #115 to offer: recreational elementary age students in the -Tony Houle and Scott Sleezer programming in school facilities. completed the two -year Park and summer. Recreation Maintenance School. •In cooperation with other -Had a very successful summer The City now has four certified departments of the City, oversaw season, adding more special events la d inspectors in R an extremely successful Hometown P Yg roun P Ryan and sharing in a community event, Horner, Peter Scodro, Ton Days Festival. Outstanding weather Y Park Open Houses, with staff Houle, and Scott Sleezer. The contributed to another year of from the Park's Department. exam needs to be taken every three record attendance. The 2008 years in order to keep certified. festival featured a new 5K run /walk It covers the guidelines and event sponsored by the Yorkville —United City Yorkvi&2008Annual Service Reportfl-larks Re creation Yo - wkville Public Library Yorkville's Public Library is located at 902 Game Farm �� fi � ti ;,' f Road in Yorkville. Visit the Yorkville Public Library online! `t o' You can access the library's home page by going to www.yorkville.lib.il.us. From the home page you can access the library's calendar of events, the online catalog and ry genealogy information. Also check out the Gale Reference Gold —an easy to use database with thousands of full text articles from periodicals that is accessible from your home - with a library card number. ' patrons. One of libraries. Of course, the Yorkville ► the community Public Library is staffed by a services offered team of people who are dedicated COMMUNITY IMPACT at the library is voter registration, to helping members of the and of course, the staff serves as community and enjoy the personal You can tell a lot about a a resource for directing visitors contact with our patrons and community by looking at the seeking various local destinations. visitors. local library. What the Yorkville Community services such as audio Public Library tells us is that the books for the visually - impaired are community places the importance offered along with vast resources of having resources for education, through the Prairie Area Library music, local and global news, System (PALS). All media computer programs, genealogy and s (whether traditional books, large - history, health, personal growth, print books, audio books, DVDs, and many other areas that are as CDs, periodicals, sheet music or individual as our patrons. other) are available through the Of course, the building that PALS system of Illinois houses such resources is not to be overlooked. Come in and enjoy the Quiet Reading Room in the Adult Reference Section while sipping a cup of coffee or tea. Sign up your children in one of Miss Rita's programs and sit for a spell in the comfortable Parenting Section nearby. LIBRARY RESOURCES a The Yorkville Public Library I II has added over 10,000 items to their collection, in addition to registering over 1,000 new —United City of Yoi-kville 20 08AnnualSeiwice ' po r Yorkville Police Department T he mission of the Yorkville Police Department p ent is to work in partnership with the community to protect life and property, assist neighborhoods with solving their problems, and enhance the quality of life in our City. The Police Department 2006 -3,006 reports taken also continued to support 2007 -3,290 reports taken 2008 -3,479 reports taken the community with • — w '; a variety of programs including the Medication The information listed below shows Disposal Program, the the total number of calls for service i DARE Program, National the Yorkville Police Department ears. has received for the past three ' Night Out and the P y Citizens Police Academy. 2006 - 13,435 2007- 15,031 2008- 17,523 2008 ACCOMPLISHMENTS YORKVILLE'S BOARD OF FIRE The United City of Yorkville 8L POLICE COMMISSIONERS - Police Department grew Robert Johnson, a member technologically in 2008. The of the Yorkville Board of Fire department implemented a new and Police Commissioners was LiveScan fingerprint machine, named president of the Illinois which digitally submits fingerprints Fire and Police Commissioners to the Illinois State Police for Association for 2009. Bob has analysis. The Police Department been serving as president of the also began the implementation of association since January. Yorkville's 1' a multi- jurisdictional reporting commission is funded through the software programmed by New City's budget and is responsible World Systems, with a go -live date for hiring and firing polici and of May 2009. This new system promotion practices of i will offer shared information police personnel. between three agencies in Kendall County—the Kendall County NUMBER OF SERVICE, Sheriffs Office, the Oswego CALLS k _ Police Department and the Yorkville Police Department. All The figures listed in the three organizations will benefit next column are the total from the new system by increasing number of service calls the knowledge -base used by law that were documented in j enforcement to investigate crimes P olice reports from and analyze information. 2006 -2008. Utz ited City of Yo 4ville 2008 A n n ua I Service Repo al1orkville Police Department