Library Minutes 2003 05-12-03 APPROVED BY THE
COMMITTE /BOARD
ON:
Yorkville Public Library Board Meeting
May 12, 2003
7:30 P.M.
Members present: Joseph Gruber, Jo Ann Gryder, Russ Walter, Kelly Murray, Gail
Gaebler, Carol LaChance, Sandy Lindblom, Marilyn 'Vorderer, and Marianne Wilkinson.
Members not present: none. Director Michelle Pfister and City Council Liaison Richard
Sticka were also in attendance.
Recognition of Visitors: Mayor Art Prochaska
Amendments to the Agenda: Letter to the Editor
Minutes: Sandy Lindblom moved to approve the minutes as corrected. Marilyn
Vorderer seconded the motion. The motion carried.
Correspondence: none
Public Comment: none
Report of Treasurer: The Library spent approximately 85% of the 2002-2003 budget.
Russ Walter moved to approve the bill list, including payroll for both March and April,
which amounted to $32,813.71. Jo Ann Gryder seconded the motion. A roll call vote
was taken. The motion carried unanimously.
Report of Librarian: Total circulation was up by 750. 46 new cards were issued. 306
items were added to the collection.
Twenty-five patrons participated in an archeology dig.
Next month officers will be nominated.
The Friends will now meet in the evening. They will begin raising money in the
"Wishing Well"once they have cleared the fund raising idea with the city attorney.
Joseph Gruber moved to approve the purchase of a HP Laser Printer 2200 DN for
$1064.04. Jo Ann Gryder seconded the motion. A roll call vote was taken. All members
rooted yes. The motion carried.
Copies of the State Report have been sent to the State of Illinois and Heritage Trail.
There is also a copy on file.
Three boxes have been sent to the soldiers in Iraq.
The summer reading program has a Hawaiian theme.
10 39Vd A2JVMI 3-nIAh80A 60STES90E9 SS:8t E00L/60/90
City Council Liaison/Human Resource: The Mayor informed the Library that the State
has reduced the tax cap from 3.4% (last year) to 1.6%. Consequently, the Library's
proposed levy goes beyond the tax cap and will need to be redone. The Library's
General Fund will decrease by$7,756.57. The City will incorporate the IMRF and Social
Security payments for library employees into their budget.
The development fees for the library have been increased from $150 to $550. (building
expansion, $250; books, $150; technology, $150)
Committee Reports: Michelle Pfister received an award from the City for twenty-five
years of service.
Old Business: Russ Walter moved that Kelly Murray's corrected letter [response to
Virginia Kopacz's letter to the editor] be submitted as a press release or whatever best
suits the purpose of disseminating the information. Marianne Wilkinson seconded the
motion. All members voted yes. The motion carried.
New Business: The library design was discussed. The following were suggested
changes: add washrooms to meeting area, move mechanical room to basement, put
Rita's office in youth area, put staff washrooms downstairs, have a donation wall, call the
adult area, "The Reading Room," in recognition of the beginnings of the Yorkville Public
Library and incorporate similar historical references into other rooms, put a fireplace in
the adult reading room, change the adult reference room to a genealogy room, and assure
that the open area doesn't hinder noise control
The budget for the construction of the addition was discussed, Joseph Gruber moved to
accept the choice of full construction rather than leaving unfinished space. Sandy
Lindblom seconded the motion. All members voted yes. The motion carried. It was
noted that the renovation of the meeting rooms could be delayed.
New revenue sources, such as the concrete plant, are being considered as funding for the
addition.
The City would like to tie into the Library's Ti system and accept responsibility for any
maintenance costs, phone bills, and firewall issues. Russ Walter moved to write a letter
to Tony Graff voicing concerns [unauthorized access, etc.) about the City tying into the
Library's Tl. Joseph Gruber seconded the motion. Eight members voted yes. One
member voted no. The motion carried.
After executive session (9:23 pm-9:36 pm), Joseph Gruber moved to accept the appraisal
and pay recommendation of the Personnel Committee for the Library Director retroactive
to May 1. 2003. Carol La Chance seconded the motion. A roll call vote was taken. All
voted yes.
Z0 39Vd AdVdEI3 311IAMOA 60SiESS0E9 SS:81 E00Z/60/90
Adjournment: The meeting adjourned at 9:22 pm in order to go into executive session.
The meeting reconvened at 9:37 pm. Roll call was taken and all members were present.
The meeting adjourned at 9:38 pm.
Minutes taken by Kelly Murray.
E0 39dd AdV88I1 311IAMdOh 70STE99OE9 SS:BI E00d/70/90