Library Minutes 2003 07-14-03 Yorkville Public Library Board Meeting
July 14, 2003
7:30 P.M.
Roll Call: Members present: Joseph Gruber, Jo Ann Gryder, Russ Walter, Kelly
Murray, Gail Gaebler, Carol LaChance, Sandy Lindblom, Marilyn Vorderer, and
Marianne Wilkinson. Members not present: none. Director Michelle Pfister was also in
attendance.
Recognition of Visitors: none.
Amendments to the agenda: Old Business (the library addition portion) was moved to
the beginning of the meeting.
Old Business: After the last meeting, Dr. Gruber's impression was that $300,000 was
too much to spend on a basement for the addition. A meeting was arranged between the
Mayor, Rick McCarthy, and Michelle Pfister to discuss the issue. Whether or not to
retain the loft was also discussed at the meeting.
Rick McCarthy, in a letter to Dr. Gruber(June 30, 2003), said, "On an architectural basis,
1 don't really have a problem with this (adding a half basement] as long as we are not
using the lower level for primary library services and if the City is willing to provide the
additional funding. If the additional space is for additional public meeting rooms,
training rooms, storage and long-term future expansion it will ultimately benefit the
library."
Regarding the loft, Rick McCarthy said, "The best way to retain the loft is to do nothing
at all to it and thus avoid triggering upgrades required by current building codes. As the
loft was built with funding from local citizens this may be the smartest move in a political
sense. This would require some revision to our existing plans but nothing too significant.
A benefit would be that fewer revisions to the existing building would actually save
money."
Dr. Gruber summarized the cost estimates given by BCA for the project to date:
1. 6 million
2. 6,808,000 (May 1)
3. 7,312,000 (June 9) without basement
4. 7,643,000 (June 9) with storage/maintenance basement
5. 7,841,000(July 7) with half basement
These figures indicate that having a half basement in the library addition would cost
approximately an additional $528,000.
Development fees were discussed. funding for the library addition needs to be discussed
with the mayor. New money coming into the City and the City selling bonds are two
funding options that need to be addressed. The City's grant person could also be asked to
investigate grant options.
Russ Walter moved to proceed with the library design without the basement and give the
City the option to add the basement at an approximate additional cost of$528,000. Dr.
Gruber seconded the motion. The results of the roll call vote are: Gruber, yes; Gryder,
no; Walters, yes; Murray, no; Gaebler, yes; LaChance, no; Lindblom, no; Vorderer,
yes; Wilkinson, yes. The motion carried 5 to 4.
Minutes: Russ Walter moved to approve the minutes as corrected. Marilyn Vorder
seconded the motion. All present voted yes.
Correspondence: Sgt. Matthew Woodin wrote thanking the library and its patrons for
their support. Attorney Rodger Ritzman sent a picture of the library in New Zealand.
Public Comment: none
Report of the Treasurer: There is anew format for the budget report. $!5,870.52 was
paid to the architect. Russ Walter moved to approve the bill list, not including payroll,
for $24,355.10. 7o Ann Gryder seconded the motion. A roll call vote was taken. The
motion carried unanimously.
Report of Librarian: Total circulation was 4866, a loss of 367 over the previous year.
142 new patrons registered this month and 293 new items were added to the collection,
Heritage trail gave a Search training session.
Donations were given to the library: Jr. Women's Club, $500; Small World Pre School,
$50 (Eugene Harberts)and$50 (Richard Strunk); Real Estate Institute, $50.
Artlip fixed both furnace motors. A bill for$1,500 was sent to the City.
The card cataloger resigned. Dixie will be the new cataloger.
City Council Liaison/Human Resource: none.
Committee Reports: none.
Old Business (Continued): The following were nominated for office last month:
President, to Ann Gryder; Vice President, Marianne Wilkinson; Treasurer,Russ Walter;
Secretary, Kelly Murray. Sandy Lindblom moved that the officers be elected by
acclimation. Gail Gaebler seconded the motion. The motion carried unanimously.
Russ Walter moved to purchase a HP 2175 color laser printer for $2175, plus a 3-year
warranty for $837.04 and one year of supplies for $700. Carol LaChance seconded the
motion. A roll call vote was taken, the motion carried unanimously.