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City Council Minutes 2018 08-28-18 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVH.LE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,AUGUST 28,2018 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. n City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward II Milschewski Present Plocher Present Ward III Frieders Present Funkhouser Present Ward IV Tarulis Present Hernandez Present Also present: City Clerk Warren,City Attorney Orr,City Administrator Olson,Police Chief Hart,Deputy Chief of Police Hilt,Deputy Chief of Police Klingel,Public Works Director Dhuse,Finance Director Fredrickson,EEI Engineer,Community Development Director Barksdale-Noble,Building Code Official Ratos,Director of Parks and Recreation Evans,Assistant City Administrator Willrett QUORUM A quorum was established. AMENDMENTS TO THE AGENDA Mayor Golinski requested that Item#4 on the consent agenda,Amendment to IT/Interdev Contract(ADM 2018-71)be to tabled to the next City Council meeting. Amendment approved unanimously by a viva voce vote. n Alderman Frieders announced all the information needed regarding the 2018 Hometown Days in Yorkville,IL. PRESENTATIONS Mayor Golinski stated there are a couple presentations and an employee presentation. Employee Appreciation of Service Police Chief Hart wanted to recognize police officer Amber Rasmusson. He gave the background on her work history,and thanked her for her five years of service and dedication.Mayor Golinski presented her with a certificate of recognition from the Mayor and United City of Yorkville. Swearing-in of Deputy Chief—Raymond Mikolasek Mayor Golinski stated now there is the swearing in of Yorkville's new Deputy Chief.He called Raymond Mikolasek to the front along with Bob Johnson.Mayor Golinski swore Raymond Mikolasek in as a Deputy Chief of Police in the United City of Yorkville. Swearing-in of Sergeant—Patrick McMahon Mayor Golinski called Patrick McMahon up to the front and swore him in as a new Sergeant of the United City of Yorkville. Involuntary Annexation City Administrator Olson provided information for residents to be able to provide feedback on the purposed presentation.He gave a power point presentation on the involuntary annexation. Mayor Golinski opened up discussion to the residents. Mike,McHugh Road„is not in favor of involuntary annexation.He does not see how it benefits the residents of his designated parcel. Resident,Fox Glen Circle,questioned how the City plans to cover the cost of water and sewer mains to the Fox Glen Subdivision.He mentioned inherent problems with the drainage of the Fox Glen area and the difficulty of adding an adequate sewer system.This resident also maintains that the City has provided zero services for this area and he against involuntary annexation. The Minutes of the Regular Meeting of the City Council—August 28,2018—Page 2 of 6 Marvin Law,Wacker Drive,is against the involuntary annexation of his property.He feels his property has little or no impact on City services.He is concerned about an increase in his property taxes.Mr. Law sees absolutely no benefit to this involuntary annexation and asks the Council to consider the people over tax revenue. Jim Davis,Wacker Drive,addressed Police Chief Hart and discussed the protocol for police calls to unincorporated areas of the City.Police Chief Hart agreed that the City would respond in an emergency situation but would hand over any case to the Sheriffs Department when they arrive. City Administrator Olson wanted to make a point of clarification that anytime the City police are called to an emergency situation and then turned over to the Sheriffs Department there would not be a City police report and therefore no record of the call. Mayor Golinski asked Police Chief Hart what is the practicality of sending a Sheriffs officer to the unincorporated part of the City as opposed to having the City respond to a call.Police Chief Hart stated if the incident is minor in nature the City just handles it.Anything else the City would secure the scene and allows the Sheriffs Department to intercede. Resident,Marie Avenue,questioned what impact the City will have on his assessed value of his property. City Administrator Olson told him that the county assessor determines each properties value and does depend on whether it is within the City limits or not. The resident presented the scenario of a non functioning septic system and whether he would be able to get a permit to replace the septic or if he would be required to connect to the City's sewer.The resident stated that there is no sewer line near his home and asked who would be responsible for hookup. City Administrator Olson stated the resident is only required to connect to a sewer line 250 feet or closer and therefore theoretically replacing the septic system would be allowed.The resident questioned whether or not the City has plans to upgrade the roadways to the City's standards. City Administrator Olson stated there were no plans to upgrade the roadways at this time. The resident commented that on snowy days the county will have his road plowed long before the City gets to the side streets within the City limits.He asked that the City leave things as they are, and stop with the involuntary annexation. Nick Swanson,McHugh Road, spoke against the involuntary annexation. n Richard,Wacker Drive,questioned how this would impact the future sell of his home.He also wondered if a potential buyer would be subject to additional expenses to comply with City ordinances. City Administrator Olson stated any capital improvements would come out of City funds. Jen,Walnut Drive,is concerned that the involuntary annexation will cause her taxes to increase and may result in her leaving the City. She suspects more residence will follow. Todd Milliron,Yorkville,does not believe that the benefits for being a part of the City will justify the increase in tax burden the residence will incur. Ed Stick,McHugh Road, is adamantly opposed to the involuntary annexation.He would rather see the issue put up as a referendum to the residence. Annie Henderson,McHugh Road, sees absolutely no benefit personally for being annexed into the City. She believes the City should look elsewhere for the additional$40,000 in tax revenue this involuntary annexation would create. Bill Gillmore,Chestnut Circle,spoke against the involuntary annexation and believes the City has a spending problem,not a tax revenue problem. Mike,Wacker Subdivision,spoke against the involuntary annexation, and feels the additional taxes will put a heavy burden on retirees, such as himself. n Pam Robinson,Fox Glen Subdivision,is concerned about the impact that the City ordinance will have on her property. She feels that the increase from taxes will provide absolutely no benefit to her. ECONOMIC DEVELOPMENT COMMITTEE REPORT Involuntary Annexation—First Reading (EDC 2018-48) Mayor Golinski opened the discussion up to the City Council. Alderman Frieders pointed out that the reason The Minutes of the Regular Meeting of the City Council—August 28,2018—Page 3 of 6 for this involuntary annexation was not to raise tax revenue but to address a serious future water shortage for the community.The City has hired consultants to help address this problem and one of their recommendations was to fill in the holes within the community that will benefit from a future water program. Resident commented on Alderman Frieders discussion,and there was further discussion between them. Randall Kramer,Martin, is a retired pharmacist.He and Alderman Frieders discussed the impact of pharmaceutical drugs on the drinking water and the impact upon future water supplies for the City. Another resident spoke on the involuntary annexation.He raised the issue of the annexation and de- annexation for a portion of the forest preserve and the lack of notification. City Administrator Olson stated that he would go back and check for the notification distance and continuity of the forest preserve parcel.The resident questioned whether or not the Fox Glen Subdivision was surrounded by the City because of the railroad tracks behind the subdivision.City Administrator Olson believes that the railway does not impact the City boundaries.The resident and Alderman Frieders continued to discuss future drinking water for the City. The resident stated that the cost of adding a water main and sewer line to the Fox Glen Subdivision would be too costly for the City. Another resident addressed Alderman Frieders concerning his well and septic system on his property. Another resident asked Alderman Frieders if there would be federal funds to assist with the$70 million water treatment plant.Alderman Frieders said that it is doubtful. A different resident continued the conversation with Alderman Frieders concerning the comprehensive water plan and its boundaries. A resident questioned what would be the hookup fees for the water and sewer to the annexed properties. City Administrator Olson answered his question. Alderman Plocher disagrees with the involuntary annexation of these residents. If the City moves forward with this he would ask the City to wave all hookup fees for these residents.Alderman Colosimo feels it might be appropriate to look at each area subject to annexation as to their impact on City services and remove the areas with little or no impact.He stressed that this is a informational discussion and that no decision should be presumed or the integrity of the Council be questioned.Alderman Koch stated that the City could be exposed to additional costs by moving forward with this involuntary annexation.Alderman Funkhouser spoke on the issues of the involuntary annexation,and thanked residents for coming out for their input.Alderman Milschewski spoke out against the involuntary annexation.Alderman Plocher asked if there were any areas of involuntary annexation that could be taken off the table now.Alderman Tarulis would like more time,but does not support the involuntary annexation as a whole. City Administrator Olson stated that if the list of areas for involuntary annexation was shortened it would save City staff many man hours.Mayor Golinski asked if any of the Council members were in favor of keeping Fox Glen on the involuntary annexation list.The Council agreed to remove Fox Glen.Alderman Funkhouser asked for a more detailed analysis of costs associated for adding water and sewer mains to the affected areas. A resident spoke up from the Council chambers and commented on the cost of doing work on the roads to add sewers to the unincorporated areas. City Administrator Olson recapped that he will have Fox Glen taken off the list,get an estimate for gas and electric taxes,will look into to see if Fox Glen received notification on the annexation and de- annexation of a part of the Hoover Forest Preserve,get cost estimates for drilling a new or existing well, cost estimate for the 250 foot utility extension,and get an approximate linear foot cost for a water main. A resident questioned Alderman Frieders if some of the cost due to the involuntary annexation could be differed over time.Alderman Frieders stated that the benefit of a small community is that it can be creative and flexible with implementation. Tom Gilmore spoke again and asked if the involuntary annexation discussion is still in advisory or is it set in stone. AMENDMENTS TO THE AGENDA Alderman Milschewski made a motion to move the Mayor's report,appointments to Library Board(2018- 40)before public hearing; seconded by Alderman Koch. Mayor Golinski asked Darren Crawford,Library Board President,if he would like to speak. The Minutes of the Regular Meeting of the City Council—August 28,2018—Page 4 of 6 Darren Crawford spoke to the benefits that the library provides for the community.He spoke to support the reappointments of three members to the board by the Mayor. MAYOR'S REPORT Appointments to Library Board (CC 2018-40) Mayor Golinski entertained a motion to approve the Mayor's appointment of Ryan Forristal to the Library Board to a partial term ending May 2019 and to approve the Mayor's re-appointments of Carol LaChance, Wamecca Rodriquez,and Jason Hedman to the Library Board to terms ending May 2021. So moved by n Alderman Colosimo; seconded by Alderman Milschewski. Mayor Golinski stated that he,City Administrator Olson,and Mr.Crawford sat down together to discuss a positive working relationship in the future. Motion approved by a roll call vote.Ayes-8 Nays-0 Funkhouser-aye,Milschewski-aye,Hernandez-aye,Koch-aye, Plocher-aye,Frieders-aye, Tarulis-aye,Colosimo-aye PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Monthly Treasurer's Report for July 2018 (ADM 2018-65) 2. Remote Water Meter Financing Program—approve the Sensus remote water meter financing program(ADM 2018-69) 3. Microsoft Renewal—authorize the purchase of Microsoft Windows Office 365 licensing in an amount not to exceed$27,440.00(ADM 2018-70) 4. Fiscal Year 2018 and Fiscal Year 2019—Land Cash Fund Budget Amendments(ADM 2018-72) a. Ordinance 2018-46 Authorizing the Ninth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1,2017 and Ending on April 30,2018—authorize the Mayor and n City Clerk to execute b. Ordinance 2018-47 Authorizing the Sixth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1,2018 and Ending on April 30,2019—authorize the Mayor and City Clerk to execute 5. Water Department Reports for April,May,and June 2018 (PW 2018-73) 6. Request to Purchase Two Public Works Trucks and to Dispose of a 2004 Truck(PW 2018-74) a. Ordinance 2018-48 Authorizing the Seventh Amendment to the Annual Budget for the Fiscal Year Commencing on May 1,2018 and Ending on April 30,2019-authorize the Mayor and City Clerk to execute b. Purchase of Two Public Works Trucks, Cap,and Snowplow-authorize the purchase of two public works trucks, cap, and snowplow in an amount not to exceed$64,000.00 c. Disposal of 2004 Ford F150 Truck-authorize staff to dispose of a 2004 Ford F150 truck via auction 7. Caledonia Subdivision—Release of Maintenance Guarantee—authorize the release of the maintenance guarantee(Letter of Credit No. 2912 in the amount of$60,000.00)(PW 2018-75) 8. Casey's Yorkville—Acceptance—accept the public improvements of water main, sanitary sewer, and sidewalk as described in the Bill of Sale for ownership and maintenance by the City, authorize the release of the existing security upon receipt of a maintenance guarantee in the amount of$7,603.80, subject to verification that the developer has no outstanding debt owed to the Cityfor this project and subject to receipt of a signed Bill of Sale(PW 2018-76) 9. Fox Highlands—Raintree Village Water Main Interconnect—Water Easement Agreement with ComEd—authorize the Mayor to execute(PW 2018-77) 10. Well No. 3—Re-Piping of Existing Water Main and Demolition of Well#3 Building—Award of Contract-accept bid and award to Performance Construction and Engineering, Inc. in an amount not to exceed$118,800.00(PW 2018-78) 11. Ordinance 2018-49 Amending the Code of Ordinances Regulating On-Street Parking(Spring Street) —authorize the Mayor and City Clerk to execute(PW 2018-79) 12. ADA Transition Plan—adopt technical guidelines to comply with ADA standards and adopt final version of plan(PW 2018-56) 13. Raintree Village—Units 4,5, and 6 Basin Maintenance—Award of Contract—accept bid and award to Pizzo&Associates,LTD in an amount not to exceed$15,300.00(PW 2018-64) Mayor Golinski entertained a motion to approve the consent agenda as amended. So moved by Alderman Frieders; seconded by Alderman Milschewski. The Minutes of the Reaular Meeting of the City Council—August 28,2018—Page 5 of 6 Motion approved by a roll call vote.Ayes-8 Nays-0 Colosimo-aye,Milschewski-aye,Tarulis-aye,Frieders-aye, Funkhouser-aye,Koch-aye,Hernandez-aye,Plocher-aye MINUTES FOR APPROVAL 1. Minutes of the Regular City Council—July 24,2018 2. Minutes of the Regular City Council—August 14,2018 Mayor Golinski entertained a motion to approve the minutes of the regular City Council meetings of July 24,2018 and August 14,2018, as presented. So moved by Alderman Frieders; seconded by Alderman n Hernandez. Minutes approved unanimously by a viva voce vote BILLS FOR PAYMENT Mayor Golinski stated that the bills were$1,393,824.38. REPORTS PUBLIC WORKS COMMITTEE REPORT Ground Effects Sidewalk (PW 2018-70) Alderman Frieders made a motion to authorize staff to construct an 8'shared use path on the north side of Greenbriar Road with a preliminary engineering cost estimate of$24,200.00; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-8 Nays-0 Colosimo-aye,Funkhouser-aye,Milschewski-aye,Hernandez-aye, Koch-aye,Plocher-aye,Frieders-aye,Tarulis-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. PLAN COMMISSION No report. ZONING BOARD OF APPEALS No report. CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY&LIAISON REPORT National Suicide Prevention Campaign Alderman Frieders gave an update on the National Suicide Prevention Campaign.He said the program has now been adopted in 159 cities, 8 counties,and 16 states. n STAFF REPORT No report. ADDITIONAL BUSINESS None. EXECUTIVE SESSION Mayor Golinski entertained a motion to go into Executive Session for the purpose of 1. Litigation 2. Personnel The Minutes of the Regular Meeting of the City Council—August 28,2018—Page 6 of 6 Motion approved by a roll call vote.Ayes-8 Nays-0 Tarulis-aye,Milschewski-aye,Colosimo-aye,Plocher-aye, Hernandez-aye,Koch-aye,Funkhouser-aye,Frieders-aye The City Council entered Executive Session at 9:17 p.m. The City Council returned to regular session at 9:51 p.m. n CITIZEN COMMENTS None. ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 9:51 p.m. Minutes sub ' ed by: �vyt�ivl Beth Warren, City Clerk,City of Yorkville,Illinois n n REGULAR CITY COUNCIL MEETING August 28, 2018 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: -�Ra tz CC AJ � " Qa �s Fo-)co ►j R- J I V\ A Ite, i, Zo-- Cle n Ci rc N�Wtdc_ � c.lkg� —Z., 502 6\0-4- oak