Library Packet 2018 10-08-18
Agenda
Yorkville Public Library
Michelle Pfister Meeting Room
Board of Trustees
October 8, 2018 - 7:00 P.M.
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
Statistics
9. Report of the Library Director
10. City Council Liaison
11. Standing Committees Policy Personnel
Finance Community Relations
12. Unfinished Business Approve Mission & Values Statements
13. New Business Tax Levy
Replacing Library Copiers
14. Executive Session (if needed)
1. For the appointment, employment, compensation, discipline, performance or legal
counsel for the public body, including hearing testimony on a complaint lodged against
an employee of the public body, or against legal counsel for the public body to
determine its validity.
15. Adjournment
DRAFT
Yorkville Public Library
Board of Trustees
Monday, September 10, 2018, 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The meeting was called to order at 7:02pm by President Darren Crawford, roll was called and a quorum
was established.
Roll Call: Susan Chacon-yes, Darren Crawford-yes, Krista Danis-yes, Ryan Forristall-yes, Theron
Garcia-yes, Jason Hedman-yes, Wamecca Rodriguez-yes, Russ Walter-yes
Absent: Carol LaChance
Others Present:
Library Director Elisa Topper, Circulation Manager Sharyl Iwanski, Youth Services Director Jennette
Weiss, City Liaison Jackie Milschewski, Boy Scout Daniel Chacon
Recognition of Visitors: President Crawford recognized the newly appointed Board member, Ryan
Forristall, as well as library staff and others present.
Amendments to the Agenda: None
Minutes: August 8, 2018 and August 13, 2018
Mr. Walter moved and Ms. Garcia seconded the motion to approve the minutes as presented for the
August 8th Policy Committee and August 13th regular Board meeting.
Roll call: Crawford-yes, Danis-yes, Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-
yes, Chacon-yes. Carried 8-0.
Correspondence:
Ms. Topper said the correspondence was also in her Director's report and included checks from
Sundown Lighting Solutions for recent musical entertainment, from Casey's and Meadowvale for ice
cream social, Roberts Family Foundation to upgrade the microfilm reader and Sons of Norway from
the Viking program. Thank you letters were sent.
Public Comment: None
Staff Comment: None
Report of the Treasurer:
Treasurer Chacon reported a large amount of property tax and development fees received. She
questioned the huge increase in operating supplies thought to be custodial supplies. Ms. Topper will
contact the Finance Director for details.
Page 1 of 4
Payment of Bills
A motion to the pay the bills was made by Mr. Walter and seconded by Ms. Rodriguez as follows:
$23,280.49 Accounts Payables
$37,670.48 Payroll
$60,950.97 TOTAL
Roll call: Danis-yes, Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Chacon-yes,
Crawford-yes. Carried 8-0.
Report of the Library Director:
Director Topper reported the following:
1. Problem with HVAC system again, parts ordered and installed.
2. Ice cream social September 15th featuring a band & children's activities, hope to make annual
event, Meadowvale donated ice cream thanks to Mayor.
3. Fire alarm panel activated, batteries replaced and should last 5 years.
4. Law firms contacted Director regarding rental of room for depositions.
5. State report regarding inter-library loans due in March, have already submitted.
6. Updating disaster plan and collecting copies of maintenance plans from other libraries.
7. Friends of Library will pay for projection system, installation in September.
8. Many activities in children's department. Ms. Weiss reported on release of Monarch butterflies.
Discussion of milkweed and other flowers for Monarch habitat.
City Council Liaison
President Crawford thanked the city for the recent Board member re-appointments.
Standing Committees: None
Unfinished Business:
Approve Carpet Cleaning Company
Ms. Topper drafted a summary sheet for the proposed carpet cleaning, saying the carpet was last
cleaned two years ago. The suggested cleaning date is October 5th when the library will be closed a
half day for staff training. A second cleaning in May for the high traffic areas was recommended. She
would like a company that has teams of people. Furniture cleaning quotes were also obtained,
however, will not be done at this time. Ms. Topper also suggested a steam cleaning of the bathrooms in
spring. She recommended Stanley Steemer as the vendor for carpet cleaning. Ms. Chacon moved to
hire Stanley Steemer at a cost of $3,200 and Ms. Garcia seconded the motion.
Roll call: Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Chacon-yes, Crawford-
yes, Danis-yes. Carried 8-0.
Approve Mission & Values Statement
After some discussion, language was changed for one of the Values and the Mission Statement.
The Mission Statement will also be included on the website. The Board had further discussion on the
language and content and a plan will be created to insure the goals are met. Mr. Hedman will date and
revise it and bring to the October meeting for a vote. This matter will be revisited annually for any
needed revisions.
Disaster Plan
Ms. Topper is doing a revision and will bring to the Board at a later date.
Page 2 of 4
New Business:
Approve Bylaws Change
President Crawford said he would like to create a Physical Facilities Committee to handle the
maintenance and planning for upkeep of the library. This would be added to the bylaws and is in direct
response to the many mechanical issues recently encountered. He made a formal motion to amend the
bylaws to include the Physical Facilities Committee and Mr. Walter seconded. There was a brief
discussion. The committee would be charged with preventative maintenance planning for heating and
air conditioning and other building maintenance issues. Mr. Crawford said the committee will be
revisited later and may not be needed forever. Ms. Topper noted it is a standard committee at most
libraries. Mr. Crawford appointed Trustees Forristall, Walter and Crawford as committee members.
Roll call: Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Chacon-yes, Crawford-yes, Danis-yes,
Forristall-yes. Carried 8-0.
Approve Increase of Director's Authority for Expenditures
Ms. Topper said $1,500 is the current amount the Director can spend without Board action and she
requested an increase to $3,000. She cited the example of the microfilm reader update cost being
$1,800 which must be brought to the Board for approval. The Board discussed how many times the
authority has been used in a year, the newly created committee that could address long term
maintenance to avoid emergency situations and that anything over $1,500 should be discussed by the
Board in consideration of budget constraints. After discussion, Ms. Rodriguez moved to increase the
Director's authority for expenditures to $2,000 and Ms. Garcia seconded. Ms. Topper said she would
only use the money for emergencies and would also notify Board President Crawford.
Roll call: Hedman-yes, Rodriguez-yes, Walter-yes, Chacon-yes, Crawford-yes, Danis-yes,
Forristall-yes, Garcia-yes. Carried 8-0.
Approve Library Closing October 5th Staff Day (Half Day)
Ms. Topper said the library would close at 1pm for staff training and she will also try to schedule the
carpet cleaning that day. Mr. Walter moved and Mr. Crawford seconded a motion to approve the
closing of the library for a half day on October 5th beginning at 1pm.
Roll call: Chacon-yes, Crawford-yes, Danis-yes, Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-
yes, Walter-yes. Carried 8-0.
Eagle Scout Patio Project
Boy Scout Dan Chacon, son of Board member Susan Chacon, presented a proposed Eagle Scout
project to renovate the children's courtyard. He provided an overview of the plan, specific
improvements, fundraising and how the improvements would be executed. The Friends of the Library
will be asked to to help fund the project, some businesses will discount supplies and his family will
help. He also provided a materials and supply list and said bright colors and child-size items would be
built. The project is slated for June 2019. The Board had questions and concerns including many
questions regarding an outdoor chalkboard. He also addressed a list of questions which the Friends had
raised. The Parks and Recreation Department will be asked to review the plan for safety aspects.
After revisions, the final plan must be approved by the library
Additional Business:
Mr. Hedman welcomed Mr. Walter's return to the committee after Mr. Walter's car accident.
Executive Session: None
Page 3 of 4
Adjournment:
There was no further business and the meeting adjourned on a motion by Ms. Garcia and second by Mr.
Crawford at 8:25pm. Unanimous voice vote approval.
Minutes respectfully submitted by
Marlys Young, Minute Taker
Page 4 of 4
% of Fiscal Year 8%17%25%33%42%Year-to-Date FISCAL YEAR 2019
ACCOUNT NUMBER DESCRIPTION May-18 June-18 July-18 August-18 September-18 Totals BUDGET % of Budget
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2019 BUDGET REPORT
For the Month Ending September 30, 2018
LIBRARY OPERATIONS REVENUES
Taxes
82-000-40-00-4000 PROPERTY TAXES 54,356 290,990 11,130 138,622 157,785 652,884 672,505 97.08%
82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE 64,021 342,727 13,109 163,268 185,838 768,963 792,101 97.08%
Intergovernmental
82-000-41-00-4120 PERSONAL PROPERTY TAX 1,059 - 825 83 - 1,968 5,250 37.48%
82-000-41-00-4170 STATE GRANTS 4,060 - 21,151 - - 25,211 13,100 192.45%
Fines & Forfeits
82-000-43-00-4330 LIBRARY FINES 569 531 1,610 477 350 3,537 8,500 41.61%
Charges for Service
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 1,114 203 827 1,500 434 4,078 7,500 54.37%
82-000-44-00-4422 COPY FEES 296 350 425 522 227 1,819 3,000 60.64%
82-000-44-00-4439 PROGRAM FEES 1 - - - - 1 1,000 0.10%
Investment Earnings
82-000-45-00-4500 INVESTMENT EARNINGS 291 296 335 531 895 2,348 1,750 134.18%
Miscellaneous
82-000-48-00-4820 RENTAL INCOME 100 150 100 150 150 650 2,000 32.50%
82-000-48-00-4824 DVD RENTAL INCOME 271 261 331 239 6 1,108 2,750 40.28%
82-000-48-00-4850 MISCELLANEOUS INCOME 2 14 80 27 3 126 2,000 6.30%
Other Financing Sources
82-000-49-00-4901 TRANSFER FROM GENERAL 5,438 1,764 1,764 1,764 1,764 12,494 25,179 49.62%
TOTAL REVENUES: LIBRARY 131,577 637,286 51,689 307,183 347,452 1,475,187 1,536,635 96.00%
LIBRARY OPERATIONS EXPENDITURES
Salaries & Wages
82-820-50-00-5010 SALARIES & WAGES 16,541 29,552 20,088 20,088 19,812 106,081 226,998 46.73%
82-820-50-00-5015 PART-TIME SALARIES 15,086 21,019 11,935 12,970 12,540 73,550 195,700 37.58%
Benefits
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,745 3,171 2,119 2,381 2,106 11,522 24,252 47.51%
82-820-52-00-5214 FICA CONTRIBUTION 2,357 3,806 2,387 2,478 2,424 13,453 31,720 42.41%
82-820-52-00-5216 GROUP HEALTH INSURANCE 10,696 4,960 4,785 5,769 5,703 31,913 79,318 40.23%
82-820-52-00-5222 GROUP LIFE INSURANCE (8) 51 25 25 42 136 328 41.36%
82-820-52-00-5223 DENTAL INSURANCE 876 438 727 582 582 3,205 4,652 68.90%
82-820-52-00-5224 VISION INSURANCE 117 77 104 84 84 467 701 66.57%
82-820-52-00-5230 UNEMPLOYMENT INSURANCE 191 - - - - 191 750 25.52%
82-820-52-00-5231 LIABILITY INSURANCE 5,246 1,764 1,764 1,764 1,764 12,302 24,429 50.36%
Contractual Services
82-820-54-00-5412 TRAINING & CONFERENCES 840 - - - - 840 2,500 33.58%
82-820-54-00-5415 TRAVEL & LODGING - 107 1,088 43 - 1,239 600 206.43%
82-820-54-00-5426 PUBLISHING & ADVERTISING - - - - - - 2,000 0.00%
82-820-54-00-5440 TELECOMMUNICATIONS - 379 379 - 758 1,516 5,000 30.33%
82-820-54-00-5452 POSTAGE & SHIPPING - 18 48 6 25 97 500 19.48%
82-820-54-00-5460 DUES & SUBSCRIPTIONS 448 13 13 13 1,750 2,237 11,000 20.33%
82-820-54-00-5462 PROFESSIONAL SERVICES 97 416 185 4,919 2,997 8,615 40,000 21.54%
82-820-54-00-5466 LEGAL SERVICES - - - 1,470 - 1,470 3,000 49.00%
82-820-54-00-5468 AUTOMATION 2,098 - - 3,373 386 5,857 20,000 29.28%
82-820-54-00-5480 UTILITIES - 373 341 415 359 1,488 9,540 15.60%
82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 930 268 625 5,026 723 7,571 50,000 15.14%
82-820-54-00-5498 PAYING AGENT FEES 1,100 - 589 - - 1,689 1,700 99.32%
Supplies
82-820-56-00-5610 OFFICE SUPPLIES - 958 462 627 972 3,019 8,000 37.74%
82-820-56-00-5620 OPERATING SUPPLIES - 82 79 1,117 300 1,578 2,000 78.91%
82-820-56-00-5621 CUSTODIAL SUPPLIES - 1,296 403 - 579 2,278 8,000 28.48%
82-820-56-00-5671 LIBRARY PROGRAMMING - 35 143 46 179 404 1,000 40.35%
82-820-56-00-5675 EMPLOYEE RECOGNITION - - - - - 200 0.00%
82-820-56-00-5685 DVD'S - 56 - - - 56 500 11.24%
82-820-56-00-5686 BOOKS - 1,874 1,518 452 171 4,015 1,500 267.66%
1
% of Fiscal Year 8% 17% 25% 33% 42%Year-to-Date FISCAL YEAR 2019
ACCOUNT NUMBER DESCRIPTION May-18 June-18 July-18 August-18 September-18 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
FISCAL YEAR 2019 BUDGET REPORT
For the Month Ending September 30, 2018
2006 Bond
82-820-84-00-8000 PRINCIPAL PAYMENT - - - - - - 50,000 0.00%
82-820-84-00-8050 INTEREST PAYMENT - 12,494 - - - 12,494 24,988 50.00%
2013 Refunding Bond
82-820-99-00-8000 PRINCIPAL PAYMENT - - - - - - 565,000 0.00%
82-820-99-00-8050 INTEREST PAYMENT - 76,056 - - - 76,056 152,113 50.00%
TOTAL FUND REVENUES 131,577 637,286 51,689 307,183 347,452 1,475,187 1,536,635 96.00%
TOTAL FUND EXPENDITURES 58,360 159,264 49,808 63,650 54,256 385,338 1,547,989 24.89%
FUND SURPLUS (DEFICIT) 73,217 478,022 1,881 243,533 293,197 1,089,849 (11,354)
LIBRARY CAPITAL REVENUES
84-000-42-00-4214 DEVELOPMENT FEES 9,200 14,650 9,175 18,500 5,800 57,325 43,200 132.70%
84-000-45-00-4500 INVESTMENT EARNINGS 2 3 3 4 3 16 10 155.30%
TOTAL REVENUES: LIBRARY CAPITAL 9,202 14,653 9,178 18,504 5,803 57,341 43,210 132.70%
LIBRARY CAPITAL EXPENDITURES
84-840-54-00-5460 E-BOOK SUBSCRIPTIONS 85 - - 128 - 213 3,500 6.07%
84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - 795 - 176 971 15,000 6.48%
84-840-56-00-5683 AUDIO BOOKS - 24 155 115 405 699 1,600 43.68%
84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - - 97 97 500 19.39%
84-840-56-00-5685 DVD'S - - 310 404 142 855 1,500 57.00%
84-840-56-00-5686 BOOKS - 674 1,578 2,617 4,465 9,332 30,000 31.11%
TOTAL FUND REVENUES 9,202 14,653 9,178 18,504 5,803 57,341 43,210 132.70%
TOTAL FUND EXPENDITURES 85 698 2,837 3,263 5,284 12,167 52,100 23.35%
FUND SURPLUS (DEFICIT) 9,117 13,955 6,341 15,241 519 45,174 (8,890)
2
September YTD % of FY 2019
Actual Actual Budget Budget YTD Actual % Change
LIBRARY OPERATIONS FUND (82)
Revenues
Property Taxes 343,623$ 1,421,847$ 97.1% 1,464,606$ 1,361,643$ 4.42%
Intergovernmental
Personal Property Replacement Tax -$ 1,968$ 37.5%5,250$ 1,882$ 4.57%
State Grants - 25,211 192.5% 13,100 - 0.00%
Total Intergovernmental -$ 27,179$ 148.1% 18,350$ 1,882$ 1344.28%
Library Fines 350$ 3,537$ 41.6%8,500$ 4,490$ -21.21%
Charges for Services
Library Subscription Cards 434$ 4,078$ 54.4%7,500$ 3,625$ 12.50%
Copy Fees 227 1,819 60.6%3,000 1,737 4.76%
Program Fees - 1 0.1%1,000 428 -99.77%
Total Charges for Services 661$ 5,898$ 51.3% 11,500$ 5,789$ 1.88%
Investment Earnings 895$ 2,348$ 134.2%1,750$ 1,062$ 121.22%
Reimbursements/Miscellaneous/Transfers In
Miscellaneous Reimbursements -$ -$ 0.0%-$ 691$ 0.00%
Rental Income 150 650 32.5%2,000 629 3.34%
DVD Rental Income 6 1,108 40.3%2,750 1,206 -89.55%
Miscellaneous Income 3 126 6.3%2,000 1,529 717.12%
Transfer In 1,764 12,494 49.6% 25,179 12,957 -3.58%
Total Miscellaneous & Transfers 1,923$ 14,377$ 45.0% 31,929$ 17,012$ -15.49%
Total Revenues and Transfers 347,452$ 1,475,187$ 96.0% 1,536,635$ 1,391,877$ 5.99%
Expenditures
Library Operations 54,256$ 385,338$ 24.9%1,547,989$ 398,238$ -3.24%
50 Salaries 32,352 179,631 42.5% 422,698 170,933 5.09%
52 Benefits 12,706 73,190 44.1% 166,150 69,052 5.99%
54 Contractual Services 6,997 32,617 22.4% 145,840 59,005 -44.72%
56 Supplies 2,202 11,350 53.5% 21,200 4,050 180.24%
99 Debt Service - 88,550 11.2% 792,101 95,197 0.00%
Total Expenditures and Transfers 54,256$ 385,338$ 24.9% 1,547,989$ 398,238$ -3.24%
Surplus(Deficit)293,197$ 1,089,849$ (11,354)$ 993,639$
*September represents 42% of fiscal year 2019
YORKVILLE PUBLIC LIBRARY
STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS
For the Month Ending September 30, 2018 *
Fiscal Year 2018
For the Month Ending September 30, 2017
DATE: 10/03/2018 UNITED CITY OF YORKVILLE PAGE: 1TIME: 10:30:03 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2019 ACTIVITY THROUGH FISCAL PERIOD 05PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________ 01 05/01/2018 BEGINNING BALANCE 3,196.04 AP-180514 05/07/2018 01 BOOKS BAKER & TAYLOR 104522 2033598121-19 75.07 05/07/2018 02 BOOKS BAKER & TAYLOR 104522 2033623607-19 13.28 05/07/2018 03 BOOKS BAKER & TAYLOR 104522 2033647543-19 166.30 05/07/2018 04 BOOKS BAKER & TAYLOR 104522 2033663949-19 33.29 05/07/2018 05 BOOKS BAKER & TAYLOR 104522 2033673584-19 24.08 AP-180514VD 05/14/2018 01 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033598121-19 75.07 05/14/2018 02 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033623607-19 13.28 05/14/2018 03 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033647543-19 166.30 05/14/2018 04 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033663949-19 33.29 05/14/2018 05 BOOKS :VOID 527193 BAKER & TAYLOR 104522 2033673584-19 24.08 AP-180525M 05/22/2018 11 TARGET-GIFT CARDS, SUPPLIES FIRST NATIONAL BANK 900059 052518-J.WEISS19 108.35 05/22/2018 12 DOLLAR TREE-SUPPLIES FOR FIRST NATIONAL BANK 900059 052518-J.WEISS19 26.35 GJ-180531LB 06/04/2018 08 May 2018 Deposits 1,087.33 AP-80514 05/14/2018 01 BOOKS BAKER & TAYLOR 104522 2033598121-19 75.07 05/14/2018 02 BOOKS BAKER & TAYLOR 104522 2033623607-19 13.28 05/14/2018 03 BOOKS BAKER & TAYLOR 104522 2033647543-19 166.30 05/14/2018 04 BOOKS BAKER & TAYLOR 104522 2033663949-19 33.29 05/14/2018 05 BOOKS BAKER & TAYLOR 104522 2033673584-19 24.08 _________________________________ TOTAL PERIOD 01 ACTIVITY 758.74 1,399.35 02 AP-180611 06/05/2018 01 BOOKS BAKER & TAYLOR 104528 2033688375 13.79 06/05/2018 02 BOOKS BAKER & TAYLOR 104528 2033696051 212.34 06/05/2018 03 BOOKS SCHOLASTIC BOOK CLUB 104532 17133293 224.40 06/05/2018 04 BOOK SCHOLASTIC BOOK CLUB 104532 17158684 2.00 AP-180625M 06/19/2018 121 AMAZON-MAGNETIC GEARS FIRST NATIONAL BANK 900061 062518-E.TOPPER 38.24 06/19/2018 122 LAKESHORE-ROOM DIVIDER, FIRST NATIONAL BANK 900061 062518-E.TOPPER 401.33 06/19/2018 123 AMAZON-BLOCKS, SCISSORS FIRST NATIONAL BANK 900061 062518-E.TOPPER 62.10 06/19/2018 124 AMAZON-RUG, SORTER FIRST NATIONAL BANK 900061 062518-E.TOPPER 44.96 GJ-180630LB 07/05/2018 07 June 2018 Deposits 226.40 _________________________________ TOTAL PERIOD 02 ACTIVITY 999.16 226.40 03 AP-180709 07/05/2018 01 BOOKS BAKER & TAYLOR 104537 2033785167 181.82 AP-180725M 07/26/2018 183 TARGET-MATERIALS FOR FRIENDS FIRST NATIONAL BANK 900062 072518-J.WEISS 65.84 _________________________________ TOTAL PERIOD 03 ACTIVITY 247.66 0.00 04 AP-180813 08/07/2018 01 BOOKS BAKER & TAYLOR 104547 2033813731 29.44 08/07/2018 02 BOOKS BAKER & TAYLOR 104547 2033823948 47.71 08/07/2018 03 2 MEMORIAL BRICKS KING & SONS MONUMENT 104552 228741 60.00 GJ-180831LB 09/04/2018 07 Aug 2018 Deposits 575.00 _________________________________ TOTAL PERIOD 04 ACTIVITY 137.15 575.00 05 AP-180910 09/04/2018 01 DEPOSIT FOR INSTALLATION OF HIX BROTHERS MUSIC I 104570 2506018-DEP 1,895.50 09/04/2018 02 PERFORMACE FOR ICE CREAM CHARLES E. STEWART 104576 091518 300.00 AP-180925M 09/18/2018 198 TARGET-CRAFT TAPE, MARKERS FIRST NATIONAL BANK 900064 092518-J.WEISS 30.72 09/18/2018 199 TARGET-CANDY, ICE CREAM, WATER FIRST NATIONAL BANK 900064 092518-J.WEISS 47.42 GJ-180930LB 10/01/2018 07 Sept 2018 Deposits 2.00 _________________________________ TOTAL PERIOD 05 ACTIVITY 2,273.64 2.00 TOTAL ACCOUNT ACTIVITY 4,416.35 2,202.75 ENDING BALANCE 982.44
May June July August September October November December January February March April201820182018201820182018201820182019201920192019Library Operations Old Second $ 367,835 $ 554,412 $ 521,359 $ 604,919 $ 758,399 Building Development FeesOld Second58,324 66,829 78,681 84,097 97,317 Library Operations IMET *8,007 8,007 8,007 8,007 8,007 Library Operations Illinois Funds 185,848 186,130 207,594 207,940 208,286 Total: $ 620,014 $ 815,379 $ 815,642 $ 904,964 $ 1,072,009 $- $- $ - $- $ - $- $ - * RestrictedPAYROLL1ST PAY PERIOD17,762$ $ 20,607 $17,828 $19,157 $18,919 $2ND PAY PERIOD17,967 17,988 18,701 18,663 18,113 3RD PAY PERIOD- 18,953 - - Total35,730$ 57,548$ 36,530$ 37,820$ 37,032$ $ -$ -$ -$ -$ -$ -$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of September 30, 2018FISCAL YEAR 2019 -
DATE: 09/18/18 UNITED CITY OF YORKVILLETIME: 07:59:48 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900064 FNBO FIRST NATIONAL BANK OMAHA 09/25/18 092518-A.HERNANDEZ 08/31/18 01 RURAL KING-CABLE TIES 79-790-56-00-5620 51.96INVOICE TOTAL: 51.96 * 092518-A.SIMMONS 08/31/18 01 COMCAST-07/01-07/31 INTERNET, 82-820-54-00-5440 378.98 02 PHONE & CABLE ** COMMENT ** 03 COMCAST-07/12-08/11 CABLE 01-110-54-00-5480 21.04 04 ADS-AUG-OCT MONITORING @ 102 E 23-216-54-00-5446 135.00 05 VAN EMMON ** COMMENT ** 06 COMCAST-07/15-08/14 INTERNET 01-110-54-00-5440 5.90 07 COMCAST-07/15-08/14 INTERNET 01-220-54-00-5440 5.90 08 COMCAST-07/15-08/14 INTERNET 01-120-54-00-5440 3.93 09 COMCAST-07/15-08/14 INTERNET 79-790-54-00-5440 5.41 10 COMCAST-07/15-08/14 INTERNET 01-210-54-00-5440 25.56 11 COMCAST-07/15-08/14 INTERNET 79-795-54-00-5440 5.41 12 COMCAST-07/15-08/14 INTERNET 52-520-54-00-5440 2.95 13 COMCAST-07/15-08/14 INTERNET 01-410-54-00-5440 4.92 14 COMCAST-07/15-08/14 INTERNET 51-510-54-00-5440 4.92 15 COMCAST-07/15-08/14 PHONE & 79-795-54-00-5440 19.33 16 CABLE ** COMMENT ** 17 TRIBUNE-PUBLIC HEARING FOR 01-220-54-00-5462 127.73 18 TEXT AMENDMENT FOR ** COMMENT ** 19 TELECOMMUNICATIONS TOWER & ** COMMENT ** 20 ANTENNA REGULATIONS ** COMMENT ** 21 TRIBUNE-WELL 3 AD FOR BID 51-510-60-00-6022 219.32 22 TRIBUNE-CONSTRUCTION OF 01-000-24-00-2440 194.34 23 RAINTREE VILLAGE BASIN ** COMMENT ** 24 MAINTENANCE AD FOR BID ** COMMENT ** 25 TRIBUNE-RFP FOR COPIERS 01-120-54-00-5462 90.71 26 KONICA-04/05-07/04 COPY CHARGE 82-820-54-00-5462 903.51 27 KONICA-06/19-07/18 COPY CHARGE 82-820-54-00-5462 11.05 28 KONICA-07/10-08/09 COPY CHARGE 01-110-54-00-5430 196.63 29 KONICA-07/10-08/09 COPY CHARGE 01-120-54-00-5430 65.54 30 KONICA-07/10-08/09 COPY CHARGE 01-220-54-00-5430 106.49 31 KONICA-07/10-08/09 COPY CHARGE 01-210-54-00-5430 242.38 32 KONICA-07/10-08/09 COPY CHARGE 01-410-54-00-5462 1.77 33 KONICA-07/10-08/09 COPY CHARGE 51-510-54-00-5430 1.77 34 KONICA-07/10-08/09 COPY CHARGE 52-520-54-00-5430 1.76 35 KONICA-07/10-08/09 COPY CHARGE 79-790-54-00-5462 63.80 36 KONICA-07/10-08/09 COPY CHARGE 79-795-54-00-5462 63.81 37 COMCAST-08/01-08/31 INTERNET, 82-820-54-00-5440 379.25 38 PHONE & CABLE ** COMMENT ** 39 VERIZON-JUL 2018 IN CAR UNITS 01-210-54-00-5440 640.28 40 VERIZON-JUL 2018 MOBILE PHONES 01-220-54-00-5440 239.15 41 VERIZON-JUL 2018 MOBILE PHONES 01-210-54-00-5440 428.18 42 VERIZON-JUL 2018 MOBILE PHONES 79-795-54-00-5440 72.98Page 1 of 12
DATE: 09/18/18 UNITED CITY OF YORKVILLETIME: 07:59:48 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900064 FNBO FIRST NATIONAL BANK OMAHA 09/25/18 092518-A.SIMMONS 08/31/18 43 VERIZON-JUL 2018 MOBILE PHONES 51-510-54-00-5440 280.19 44 VERIZON-JUL 2018 MOBILE PHONES 01-410-54-00-5440 45.28 45 VERIZON-JUL 2018 MOBILE PHONES 52-520-54-00-5440 38.01INVOICE TOTAL: 5,033.18 * 092518-B.BEHRENS 08/30/18 01 HOME DEPO-STAKE FLAGS,FASTNERS 51-510-56-00-5665 75.59INVOICE TOTAL: 75.59 * 092518-B.OLSEM 08/31/18 01 3 KENDALL COUNTY RECORD 01-110-54-00-5460 84.00 02 SUBSCRIPTION RENEWALS ** COMMENT ** 03 OFFICE DEPO-COPY PAPER, 01-110-56-00-5610 232.30 04 REGISTER TAPE, POST-IT NOTES ** COMMENT ** 05 OFFICE DEPO-PACKING TAPE 01-110-56-00-5610 23.59 06 OFFICE DEPO-STAPLES, 01-110-56-00-5610 72.26 07 CALCULATOR ** COMMENT ** 08 OFFICE MAX-COFFEE DECANTERS 01-110-56-00-5610 25.36 09 OFFICE SUPPLY-HR EMPLOYEE 01-110-56-00-5610 30.35 10 FOLDERS ** COMMENT ** 11 OFFICE DEPO-BINDING COVERS, 01-110-56-00-5610 58.78 12 PHONE SHOULDER REST, POST-IT ** COMMENT ** 13 NOTES ** COMMENT **INVOICE TOTAL: 526.64 * 092518-B.OLSON 08/31/18 01 IML CONFERENCE REGISTRATION 01-110-54-00-5412 2,170.00 02 FOR 7 PEOPLE - OLSON, GOLINSKI ** COMMENT ** 03 KOCH, FUNKHOUSER, COLOSIMO, ** COMMENT ** 04 FRIEDERS & PICKERING ** COMMENT **INVOICE TOTAL: 2,170.00 * 092518-D.DEBORD 08/31/18 01 YORKVILLE ACE-BATTERY 82-820-56-00-5620 71.97INVOICE TOTAL: 71.97 * 092518-D.SMITH 08/31/18 01 R&P CARRIAGES-TRAILER HITCH 79-790-56-00-5640 35.00INVOICE TOTAL: 35.00 * 092518-E.DHUSE 08/31/18 01 NAPA#203239-CAP, HOSE CLAMP 52-520-56-00-5613 6.12 02 NAPA#203594-HOSE CLAMP 52-520-56-00-5628 15.98 03 NAPA#203855-BULBS 01-210-54-00-5495 7.32 04 NAPA#204778-OIL FILTER 79-790-56-00-5640 4.98 05 NAPA#204783-FLASHER 51-510-56-00-5628 16.70 06 NAPA#204772-FILTERS 79-790-56-00-5640 42.01 07 NAPA204953-MOTOR TUNE UP FLUID 01-210-54-00-5495 6.99 08 NORTHERN SAFETY-RESPIRATORS 01-410-56-00-5620 126.36 09 NORTHERN SAFETY-RESPIRATORS 51-510-56-00-5620 126.36 10 NORTHERN SAFETY-RESPIRATORS 52-520-56-00-5620 126.35Page 2 of 12
DATE: 09/18/18 UNITED CITY OF YORKVILLETIME: 07:59:48 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900064 FNBO FIRST NATIONAL BANK OMAHA 09/25/18 092518-E.DHUSE 08/31/18 11 ARAMARK#001591472957-MATS 01-410-54-00-5485 36.09 12 ARAMARK#1591521320-MATS 01-410-54-00-5485 36.09 13 ARAMARK#1591513217-MATS 52-520-54-00-5485 36.09 14 ARAMARK#1591505261-MATS 51-510-54-00-5485 36.09 15 PWX CONFERENCE PARKING & 51-510-54-00-5415 842.80 16 LODGING ** COMMENT **INVOICE TOTAL: 1,466.33 * 092518-E.TOPPER 08/31/18 01 AMAZON-ENVELOPES, NAPKINS, 82-820-56-00-5610 468.99 02 RECEIPT TAPE, TONER CARTRIDGES ** COMMENT ** 03 AMAZON PRIME MONTHLY FEE 82-820-54-00-5460 12.99 04 AMAZON-TONER CARTRIDGES 82-820-56-00-5610 249.87 05 AMAZON-BAR CODE SCANNER 84-840-56-00-5635 176.30 06 AMAZON-NAPKINS 82-820-56-00-5610 51.08 07 AMAZON-TEMPROARY TATTOOS, 82-820-56-00-5671 179.49 08 BUBBLES, ICE CREAM SOCIAL ** COMMENT ** 09 SUPPLIES ** COMMENT **INVOICE TOTAL: 1,138.72 * 092518-E.WILLRETT 08/31/18 01 FACEBOOK ADVERTISING 79-795-56-00-5602 2.20 02 AMAZON-DELL OPTICAL DRIVE 01-120-56-00-5610 31.86 03 NPELRA LABOR RELATIONS ACADEMY 01-110-54-00-5412 299.00 04 CERTIFICATION PROGRAM-WILLRETT ** COMMENT ** 05 NPELRA 2018 ANNUAL CONFERENCE 01-110-54-00-5412 375.00 06 REGISTRATION-WILLRETT ** COMMENT ** 07 NPELRA CONFERENCE LODGING 01-110-54-00-5415 180.06 08 DEPOSIT ** COMMENT ** 09 APA MEMBERSHIP RENEWAL 01-110-54-00-5460 469.00 10 IN MOTION HOSTING - 3 YEAR 01-640-54-00-5450 271.26 11 POWER PLAN ** COMMENT **INVOICE TOTAL: 1,628.38 * 092518-J.COLLINS 08/31/18 01 UNION HILL-CROSS, BOLT, NYLON 01-410-56-00-5640 119.95 02 NUT, HITCH PIN ** COMMENT **INVOICE TOTAL: 119.95 * 092518-J.DYON 08/31/18 01 SAMS - NAPKINS, SPOONS, CUPS, 01-110-56-00-5610 83.61 02 PAPER TOWELS ** COMMENT ** 03 TARGET-SOAP, ADVIL, TUMS, ZIP 01-110-56-00-5610 29.93 04 LOCK BAGS ** COMMENT ** 05 EVERY DROP-WATER FILTER 01-110-56-00-5610 42.49 06 OFFICE DEPO-TONER CARTRIDGE 01-120-56-00-5610 33.92 07 OFFICE DEPO-TONER CARTRIDGE 51-510-56-00-5620 43.44 08 OFFICE DEPO-TONER CARTRIDGE 52-520-56-00-5610 21.92INVOICE TOTAL: 255.31 *Page 3 of 12
DATE: 09/18/18 UNITED CITY OF YORKVILLETIME: 07:59:48 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900064 FNBO FIRST NATIONAL BANK OMAHA 09/25/18 092518-J.ENGBERG 08/31/18 01 ADOBE-CREATIVE CLOUD MONTHLY 01-220-56-00-5635 52.99 02 FEE ** COMMENT **INVOICE TOTAL: 52.99 * 092518-J.GALAUNER 08/31/18 01 POSTAGE FOR RAILROAD CHECK 79-795-54-00-5452 3.48 02 PARTY CITY-CREDIT FOR RETURNED 79-795-56-00-5606 -19.98 03 WINE GLASSES ** COMMENT **INVOICE TOTAL: -16.50 * 092518-J.WEISS 08/31/18 01 TARGET-CRAFT TAPE, MARKERS 82-000-24-00-2480 30.72 02 TARGET-CANDY, ICE CREAM, WATER 82-000-24-00-2480 47.42 03 SNACK CAKES ** COMMENT **INVOICE TOTAL: 78.14 * 092518-K.BARKSDALE 08/31/18 01 APA MEMBERSHIP RENEWAL 01-220-54-00-5460 793.00 02 KONE-AUG 2018 ELEVATOR 23-216-54-00-5446 150.15 03 MANITENANCE ** COMMENT ** 04 OFFICE MAX-INK CARTRIDGE 01-220-56-00-5620 39.50 05 APA-DANIEL BURNHAM AWARD FOR 01-220-54-00-5426 95.00 06 COMPREHENSIVE PLAN NOMINATION ** COMMENT **INVOICE TOTAL: 1,077.65 * 092518-L.PICKERING 08/31/18 01 POSTAGE FOR LIQUOR HEARING 01-110-54-00-5452 16.35 02 NOTICES ** COMMENT **INVOICE TOTAL: 16.35 * 092518-N.DECKER 08/31/18 01 SHREDIT-JULY ON SITE SHREDDING 01-210-54-00-5462 166.61 02 ACCURINT-JULY 2018 SEARCHES 01-210-54-00-5462 208.35 03 AMAZON-TACTICAL PANTS-HAYES 01-210-56-00-5600 198.68 04 MINER ELEC#265949-RADAR PULLED 01-210-54-00-5495 95.00 05 FOR REPAIR ** COMMENT ** 06 AT&T-07/25-08/24 SERVICE 01-210-54-00-5440 202.43 07 MINER ELEC#266154-CAMERA 01-210-54-00-5495 387.50 08 REPAIR ** COMMENT ** 09 COMCAST-08/08-09/07 CABLE 01-210-54-00-5440 4.21 10 AMAZON-PRINTER CARTRIDGES 01-210-56-00-5610 42.89 11 AMAZON-MARKERS, BUBBLE MAILERS 01-210-56-00-5610 37.76 12 STICKY NOTES ** COMMENT ** 13 STALKER RADAR-DSR ENHANCED 25-205-60-00-6070 3,711.00 14 COUNTING UNIT ** COMMENT ** 15 POSITIVE PROMOTIONS-SQUEEZE 01-210-56-00-5650 1,219.25 16 BOTTLES, STADIUM CUPS ** COMMENT **INVOICE TOTAL: 6,273.68 * 092518-P.RATOS 08/31/18 01 MEARDS-RESPIRATORS 01-220-56-00-5620 125.46Page 4 of 12
DATE: 09/18/18UNITED CITY OF YORKVILLETIME: 07:59:48MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900064 FNBO FIRST NATIONAL BANK OMAHA 09/25/18092518-R.HARMON 08/31/18 17 FILTERS** COMMENT **18 AMAZON-SANITIZING WIPES79-795-56-00-560220.8119 AMAZON-BULLETIN BOARD SET79-795-56-00-560620.2820 SCHOLASTIC TEACHABLES SILVER79-795-56-00-560639.9921 SUBSCRIPTION RENEWAL** COMMENT **22 AMAZON-MAGNETIC PLAY SET, BOOK 79-795-56-00-560627.9323 AMAZON-INDEX CARDS,79-795-56-00-560664.2124 DISINFECTANT SPRAY & WIPES** COMMENT **25 WALMART-TOWELS, SWIFFER,79-795-56-00-561051.7226 CLEANERS** COMMENT **27 WALMART- PRESCHOOL SNACK79-795-56-00-5606153.9728 SUPPLIES, PENCILS, CLEANING** COMMENT **29 SUPPLIES** COMMENT **INVOICE TOTAL:871.78 *092518-R.HORNER 08/31/18 01 PARK PROTECTOR SOFWARE79-790-56-00-56352,000.0002 RENEWAL** COMMENT **INVOICE TOTAL:2,000.00 *092518-R.MIKOLASEK 08/31/18 01 IL HOMICIDE INVESTIGATORS01-210-54-00-5415365.9702 CONFERENCE LODGING** COMMENT **03 DICKS SPORTING-SHOES-MIKOLASEK 01-210-56-00-560099.99INVOICE TOTAL:465.96 *092518-R.WRIGHT 08/31/18 01 SHAW MEDIA-MW1 AD79-790-54-00-5462699.0002 PHYSICIANS CARE-DRUG TESTING 79-795-54-00-5462119.0003 AURORA UNIVERSITY-GOLDSMITH 01-210-54-00-54103,216.0004 TUITION** COMMENT **05 TRIBUNE-PROPERTY MAINTENANCE 01-220-54-00-54261,000.0006 INSPECTOR AD ** COMMENT **INVOICE TOTAL:5,034.00 *092518-S.IWANSKI 08/31/18 01 BOOKCLUB POSTAGE82-820-54-00-545224.90INVOICE TOTAL:24.90 *092518-S.REDMON 08/31/18 01 LOMBARDI COACHING-GOT79-795-54-00-546251.8002 HAPPINESS CLASS** COMMENT **03 AT&T UVERSE-TOWN SQUARE SIGN 79-795-54-00-544055.3904 INTERNET** COMMENT **05 LOMBARDI COACHING-SUMMER79-795-54-00-546277.0006 SLIMEOLOGY LAB** COMMENT **07 LOMBARDI COACHING-ICE CREAM 79-795-54-00-5462109.2008 CLASS** COMMENT **09 LOMBARDI COACHING-79-795-54-00-5462155.4010 COMMUNICATION & CONFIDENCE** COMMENT **Total for all Highlighted Library Expenses: $2,986.52Page 5 of 12
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 10/01/18 UNITED CITY OF YORKVILLE PRG ID: AP215000.WOW CHECK DATE: 10/08/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104579 BAKTAY BAKER & TAYLOR 2033942890 08/30/18 01 BOOKS 82-820-56-00-5686 216.15 02 BOOKS 84-840-56-00-5686 1,401.09 INVOICE TOTAL: 1,617.24 * 2033958262 09/10/18 01 BOOKS 84-840-56-00-5686 613.82 INVOICE TOTAL: 613.82 * 2033974432 09/17/18 01 BOOKS 84-840-56-00-5686 630.85 INVOICE TOTAL: 630.85 * 2033975873 09/15/18 01 BOOKS 84-840-56-00-5686 498.66 INVOICE TOTAL: 498.66 * 2033991625 09/24/18 01 BOOKS 84-840-56-00-5686 512.66 INVOICE TOTAL: 512.66 * 2034000631 09/24/18 01 BOOKS 84-840-56-00-5686 418.38 INVOICE TOTAL: 418.38 * CHECK TOTAL: 4,291.61 104580 CHRONICL CHRONICLE MEDIA LLC 15531 09/11/18 01 CHRONICLE NEWSPAPER DISPLAY AD 82-820-54-00-5426 66.00 INVOICE TOTAL: 66.00 * CHECK TOTAL: 66.00 104581 DAIKIN DAIKIN APPLIED 3188223 07/22/18 01 CHILLER REPAIR 82-820-54-00-5495 1,000.00 INVOICE TOTAL: 1,000.00 * 3194977 09/11/18 01 SERVICE LEVEL INSPECTION 82-820-54-00-5495 745.00 INVOICE TOTAL: 745.00 * CHECK TOTAL: 1,745.00Page 6 of 12
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 10/01/18 UNITED CITY OF YORKVILLE TIME: 12:14:47 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 10/08/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104582 EBSCO EBSCO INDUSTRIES, INC. 1000088275-1 09/24/18 01 EBSCO PACKAGE RENEWAL 82-820-54-00-5460 1,398.00 INVOICE TOTAL: 1,398.00 * CHECK TOTAL: 1,398.00 104583 FVFS FOX VALLEY FIRE & SAFETY IN00199417 08/31/18 01 FIRE ALARM SERVICE CALL 82-820-54-00-5495 440.00 INVOICE TOTAL: 440.00 * CHECK TOTAL: 440.00 104584 GALE THE GALE GROUP INC. 522927 09/01/18 01 ANNUAL SUBSCRIPTION RENEWAL 82-820-54-00-5460 2,549.40 INVOICE TOTAL: 2,549.40 * CHECK TOTAL: 2,549.40 104585 LLWCONSU LLOYD WARBER 10440 10/01/18 01 09/17/18 ON SITE IT SUPPORT 82-820-54-00-5462 360.00 INVOICE TOTAL: 360.00 * CHECK TOTAL: 360.00 104586 MIDWTAPE MIDWEST TAPE 96405152 09/04/18 01 MUSIC CDS 84-840-56-00-5684 70.95 02 AUDIO BOOK 84-840-56-00-5683 39.99 03 DVDS 84-840-56-00-5685 17.24 INVOICE TOTAL: 128.18 * 96423308 09/11/18 01 MUSIC CDS 84-840-56-00-5684 79.94Page 7 of 12
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 10/01/18 UNITED CITY OF YORKVILLE TIME: 12:14:47 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 10/08/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104586 MIDWTAPE MIDWEST TAPE 96423308 09/11/18 02 DVDS 84-840-56-00-5685 37.48 INVOICE TOTAL: 117.42 * 96441024 09/18/18 01 MUSIC CD 84-840-56-00-5684 11.99 02 DVDS 84-840-56-00-5685 74.97 INVOICE TOTAL: 86.96 * 96464311 09/25/18 01 MUSIC CD 84-840-56-00-5684 13.99 02 DVDS 84-840-56-00-5685 44.97 INVOICE TOTAL: 58.96 * CHECK TOTAL: 391.52 104587 PRAIRCAT PRAIRIECAT 6053 10/01/18 01 OCT 2018-DEC 2018 MEMBER FEE 82-820-54-00-5468 3,372.81 INVOICE TOTAL: 3,372.81 * CHECK TOTAL: 3,372.81 104588 SMITHERE SMITHEREEN PEST MANAGEMENT 1784033 07/31/18 01 JUL 2018 PEST CONTROL 82-820-54-00-5462 75.00 INVOICE TOTAL: 75.00 * CHECK TOTAL: 75.00 104589 SUBURBAN CHICAGO TRIBUNE MEDIA GROUP 13975279-091518 09/15/18 01 BEACON NEWS SUBSCRIPTION 82-820-54-00-5460 84.50 02 RENEWAL ** COMMENT ** INVOICE TOTAL: 84.50 * CHECK TOTAL: 84.50Page 8 of 12
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE: 10/01/18 UNITED CITY OF YORKVILLE TIME: 12:14:47 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 10/08/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104590 WALLSTJ WALL STREET JOURNAL 110405093504-2018 09/21/18 01 ANNUAL SUBSCRIPTION RENEWAL 82-820-54-00-5460 467.88 INVOICE TOTAL: 467.88 * CHECK TOTAL: 467.88 104591 WEBLINX WEBLINX INCORPORATED 26492 09/11/18 01 SEPT 2018 WEBSITE WORK 84-840-56-00-5683 210.00 INVOICE TOTAL: 210.00 * CHECK TOTAL: 210.00 104592 YOUNGM MARLYS J. YOUNG 091018 09/27/18 01 09/10/18 MEETING MINUTES 82-820-54-00-5462 69.50 INVOICE TOTAL: 69.50 * CHECK TOTAL: 69.50 TOTAL AMOUNT PAID: 15,521.22Page 9 of 12
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION18,971.29$ -$ 18,971.29 2,009.38$ 1,375.91$ 22,356.58$ FINANCE10,232.26 - 10,232.26 1,095.33 767.96 12,095.55$ POLICE109,779.55 1,184.68 110,964.23 649.24 8,132.12 119,745.59$ COMMUNITY DEV.16,312.46 - 16,312.46 1,736.80 1,211.28 19,260.54$ STREETS14,317.52 - 14,317.52 1,510.49 1,046.19 16,874.20$ WATER21,917.58 1,045.52 22,963.10 2,403.64 1,693.39 27,060.13$ SEWER8,604.61 - 8,604.61 923.62 644.59 10,172.82$ PARKS19,714.66 695.01 20,409.67 1,972.47 1,490.47 23,872.61$ RECREATION15,292.02 - 15,292.02 1,363.06 1,149.01 17,804.09$ LIBRARY16,454.49 - 16,454.49 1,075.45 1,239.08 18,769.02$ TOTALS251,596.44$ 2,925.21$ 254,521.65$ 14,739.48$ 18,750.00$ 288,011.13$ TOTAL PAYROLL288,011.13$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYSeptember 7, 2018Page 10 of 12
REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.808.34$ -$ 808.34$ -$ 61.84$ 870.18$ CLERK583.34 - 583.34 8.79 44.61 636.74 TREASURER83.34 - 83.34 8.79 6.36 98.49 ALDERMAN3,800.00 - 3,800.00 - 279.67 4,079.67 ADMINISTRATION18,971.30 - 18,971.30 2,001.46 1,195.80 22,168.56 FINANCE10,232.28 - 10,232.28 1,079.51 756.51 12,068.30 POLICE105,048.22 6,999.79 112,048.01 649.24 8,180.64 120,877.89 COMMUNITY DEV.16,312.46 - 16,312.46 1,720.97 1,199.80 19,233.23 STREETS14,317.51 - 14,317.51 1,510.49 1,044.17 16,872.17 WATER13,514.66 123.90 13,638.56 1,438.88 981.45 16,058.89 SEWER9,854.62 - 9,854.62 1,039.68 728.73 11,623.03 PARKS20,718.36 - 20,718.36 2,040.19 1,514.75 24,273.30 RECREATION16,801.25 - 16,801.25 1,344.59 1,251.04 19,396.88 LIBRARY15,897.27 - 15,897.27 1,030.49 1,184.96 18,112.72 TOTALS246,942.95$ 7,123.69$ 254,066.64$ 13,873.08$ 18,430.33$ 286,370.05$ TOTAL PAYROLL286,370.05$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYSeptember 21, 2018Page 11 of 12
Library CC Check Register (Pages 1 ‐ 5)09/25/2018 $2,986.52
Library Check Register (Pages 6 ‐ 9)10/08/2018 15,521.22
Lincoln Financial ‐ Sept 2018 Life Ins 09/11/2018 $41.63
Glatfelter Liability Ins. ‐ Installment #9 09/11/2018 865.95
IPRF Oct 2018 Workers Comp 09/11/2018 898.13
Illinois State Police‐Background Checks 09/11/2018 27.00
Ryland Homes ‐ Building Fee permit refund 09/11/2018 500.00
Blue Cross /Blue Shield‐Oct 2018 Health Ins 09/25/2018 5,531.64
Blue Cross /Blue Shield‐Oct 2018 Dental Ins 09/25/2018 582.29
Flex ‐ Aug 2018 HRA Admin Fees 09/25/2018 20.00
Dearborne National ‐ Oct 2018 Vision Ins 09/25/2018 84.33
Nicor ‐07/31/18 ‐ 08/30/18 services 09/25/2018 359.00
TOTAL BILLS PAID: $27,417.71
DATE
Bi‐weekly (Page 10)09/07/2018 $18,769.02
Bi‐weekly (Page 11)09/21/2018 18,112.72
TOTAL PAYROLL:$36,881.74
TOTAL DISBURSEMENTS:$64,299.45
PAYROLL
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, October 8, 2018
ACCOUNTS PAYABLE
Page 12 of 12
LIBRARY DIRECTOR REPORT— September, 2018
Facilities Management- Trico called for HVAC (9/27/18) following power outage.
System had to be reset. Plumber called to fix 2 bathroom toilets for ongoing water flow.
Downstairs bathroom flooded when someone left sinks running (9/28/18). Carpets will be
cleaned on October 5th when Library is closed for Staff Day.
Public Relations- Ad was placed in the Kendall Record Supplement promoting the Ice
Cream Social. Letter to the Editor published in the Kendall Record thanking all
volunteers and the sponsors.
Special Event—Community Ice Cream Social-This inaugural event was a huge success
with over 170 people in attendance. (We were counting on approximately 50-75). What
was especially nice was that it was entire families coming to the event. We had musical
entertainment, children’s activities and of course ice cream. We had a meeting to recap
the event and make notes on planning for next year on September 14, 2019. The event
was being talked about at schools and church meetings by community members—exactly
what we were hoping for. There were a number of people that had never been to the
Library.
Grants/Fundraising- Collecting the data for the Science Books Grant Report due
October 15, 2018.
Meeting Room Revenue (For Profit)—We have had 2 law firms use the room for
depositions. We monitor the timeframe booked and charge for overtime.
Meetings- Attended a Training Refresher Class for Notaries sponsored by the Library
System at the West Chicago Library. Course was excellent. Information was shared with
staff at the City of Yorkville and suggestion made to the Yorkville Chamber of
Commerce to host a similar session here. Visited Carol La Chance in the Asbury
Rehabilitation Center and went over the Board packet. Provided instructions on how to
call into the Board Meetings.
.
Staff – Worked on the logistics for the planning for our Staff Day with the Police
Department and the First Aid Consultant.
Library Operations—Worked with our IT consultant to set up conference calling for
future Board meetings for those not able to attend in person. The parts for the upgrading
of the Microfilm Reader have been received and we are waiting for the technician to
come out to install. We are working with the IT consultant and eventually the E-rate
consultant to upgrade our wireless connection.
Projects- Updating the Disaster Plan. Collecting examples of Physical Facilities
Maintenance Plans from area libraries.
Friends- The updated Projection System being paid for by the Friends has been
ordered and will be installed when parts are received.
Programs, Activities
Adult Programs
Men’s Book Club 8
Friends Meeting 8
Mini Golf Meeting 6
Threads and More 13
Creative Writing 11
Lunch Bunch 7
Illinois I-Cash Program 30
Community Ice Cream Social 170+
Passive Programs Total 41
TOTAL ADULT ATTENDANCE 253
Children Programs Drop-In Storytime 5
Tots and Toddlers (2) 36
Book Club (2 programs) (Grades 1-2) 14
Ice Cream Book Club 9
LEGO Club 14
Lego Duplo (2) 4
Chess 11
Beginning Readers 2
Literacy Centers 13
Morning Read 5
Panera (2) 34
Lap sit 17
Museum Pass 1
TOTAL CHILDREN’S ATTENDANCE 179
Passive programs included:
Makerspace Magnet -42, Games Checked Out-11, Dictionary Find-3, Library Card
Holders -37, Pirate Day-26, Guess # of Library Cards-45, Scavenger Hunt-7, Ice Cream
Bookmark-50, Ice Cream Felt Activity-28
TOTAL PARTICIPATION FOR PASSIVE
PROGRAMS 249
Youth Services TAG 8
TOTAL YOUTH SERVICES ATTENDANCE 8
Computer Use Adult 340
Young Adult 31
Children 25
TOTAL COMPUTER USE 396
Database & E-book Use
Ancestry Database 21
Omni E-Book 602 295 E-Audio 241(Users)
E-Read IL 36 50 E-Book Audio 30 (Users)
Circulation Checkouts 12,307
New Patrons Added 89
New Items Added 431
Teen Volunteers Mikayla Mika, Mark Sanford, Naytona Faedtke, Rachel Robinette,
Juleah Richardson, Elizabeth Chacon, Leah English, Katelyn Tugman, Skyler Krantz,
Zach Weiss, Marie Berengi, Mikayla Mol, Mandy Corrie and Eli Black.
Adult Volunteers-Brad Smith, Merry Heart Clowns, Girl Scout Troop 1441, Fox Valley
Therapy Dogs.
Meeting Room 2 Rental, 11 Programs
Proctored Test 0
Patron Count 5040
YORKVILLE STATISTICS FOR FY19 PrairieCat
Month
All
Transactio
ns
checkouts+
renewals checkouts renewals
all holds
placed
holds
filled checkins usage
Items lent
to other
libraries
Items
borrowed
from other
libraries
Items to
Reciprocal
Borrowers
atYorkville
Items
added
Total
items
Patrons
added
Total
patrons e-commerce
MAY 14,289 6,823 5,832 991 464 1,309 5,693 0 740 1,054 356 662 103 507.05
JUNE 17,811 8,620 8,021 599 401 1,668 7,122 0 822 1,384 342 398 215 375.3
JUL 16,967 7,685 7,066 619 474 1,549 7,259 0 757 1,283 295 259 113 492.2
AUG 14,002 6,023 5,513 510 418 1,371 6,190 0 903 1,113 246 455 106 359.65
SEP 12,307 5,547 5,085 462 334 1,328 5,098 0 836 1,080 289 431 89
OCT
NOV
DEC
JAN
FEB
MAR
APR
DATABASE USEAGE FOR FY18
ANCESTRY GALE E-READ IL OMNI OCLC
SEARCHES HITS SESSIONS SEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED
MAY 69 58 4 19 16 52 20 675 287 231 1 15 8
JUN 34 30 3 8 31 63 27 725 243 241 1 17 10
JUL 20 36 4 5 37 55 30 716 303 240 0 11 4
AUG 21 30 3 10 43 58 31 730 367 242 1 26 9
SEP 36 50 30 602 295 241 0
OCT
NOV
DEC
JAN
FEB
MAR
APR
United City of Yorkville
Calculation of Limiting Rate
$672,542
2.10000%
$522,369,804
$11,946,961
1.0000
((2017 Levy)*CPI or 5%, which ever is less) + (2017 Levy) =
$672,542 *2.10%+$672,542 =
Est. 2018 New Construction * 2018 State Multiplier =
$11,946,961 *1.0000 =
$686,666 / ($522,369,804 -$11,946,961 ) =
$11,946,961.00 *0.001345 =
$686,666 +$16,069 =
Est. 2018 Levy / Est. 2018 EAV * $100 =
$702,734 /$522,369,804 *$100 =
(Est. 2018 Levy / 2017 Levy) -1 =
($702,734 /$672,542 )- 1 =
2018 State Multiplier
Est. Levy w/o New Construction
$686,666
Variables
2017 Levy Extended Amount
Est. CPI
Est. 2018 EAV
Est. 2018 New Construction
$11,946,961
Limiting Rate
Est. 2018 New Construction [Equalized]
(Est. Levy w/o new construction) / (Est. 2018 EAV - Est. 2018 New
Construction [Equalized]) = 0.001345
Limiting Rate By New Construction
Est. Change in Levy
4.49%
Est. New Construction [Equalized] * Limiting Rate = $16,069
Est. 2018 Levy Per $100 EAV
0.1345
Est. 2018 Levy
Est. Levy w/o New Construction + Limiting Rate By New Construction =$702,734
Page 1 of 1Kendall CountyAssessor Estimated EAV Report by Tax District Tax Year:08/21/2018 02:37:59 PM2018VCYV - CITY OF YORKVILLETotalsBoard of Review Abstract + State Assessed - Under Assessed - ExemptionsTotal EAVRate Setting EAV - Tif Increment / Ezone568,358,67643,061,154017,328522,369,804525,314,8502,945,046New ConstructionCommercialLocal Rail RoadIndustrialFarmMineralTotalResidential01,241,1280011,946,961010,705,833Exemption CategoryParcel Count- Home Improvement+ State Assessed- Owner Occupied- Disabled PersonBoard of Review Abstract- Veteran's= EAV- Senior Assessment Freeze- Senior Citizen's- Disabled Veteran- Returning Veteran- Fraternal Freeze- Vet Freeze- Under Assessed- E-Zone- TIF- Drainage= Taxable Value- Natural DisasterValueCount425Commercial89,482,0350 000089,482,035 00 012,000 2000 0000 0279,313 2000002,766,804 00086,423,91800ValueCount296Farm3,266,7680 00003,266,768 00 024,000 4000 0000 00 00000012,314 0003,230,45400ValueCount61Industrial15,422,4400 000015,422,440 00 00 0000 0000 00 00000051 00015,422,38900ValueCount0Local Rail Road00 00000 00 00 0000 0000 00 0000000 000000ValueCount0Mineral00 00000 00 00 0000 0000 00 0000000 000000ValueCount8,523Residential460,187,433175,379 44193,0860459,918,968 452,696,077 28131,614,000 5,2698734,363,356110,000 55703,693,9430 00 000000165,877 000417,275,71500ValueCount0State Rail Road00 00017,32817,328 00 00 0000 0000 00 0000000 00034,65600ValueCountTotals9,305568,358,676175,379 44193,08617,328568,107,539 452,696,077 28131,650,000 5,275110,000 553,693,943 704,363,356 8730 0279,313 2000 0002,945,046 000522,369,8040 0Copyright (C) 1997-2018 DEVNET IncorporatedANICOLETTI
2016 Rate
Setting EAV
% Change over
Prior Yr EAV
2017 Rate
Setting EAV
% Change over Prior
Yr EAV
2018
Estimated EAV
% Change over
Prior Yr EAV
Farm 2,963,511$ 3.57%Farm 3,083,218$ 4.04%Farm 3,230,454$ 4.78%
Residential 354,408,067$ 10.44%Residential 386,855,913$ 9.16%Residential 417,275,715$ 7.86%
Commercial 84,099,111$ -0.51%Commercial 83,975,023$ -0.15%Commercial 86,423,918$ 2.92%
Industrial 14,944,561$ 14.96%Industrial 15,349,880$ 2.71%Industrial 15,422,389$ 0.47%
State Railroad 17,328$ -0.01%State Railroad 17,328$ 0.00%State Railroad 17,328$ 0.00%
Estimated Total 456,432,578$ 8.33%Estimated Total 489,281,362$ 7.20%Estimated Total 522,369,804$ 6.76%
2016 2016 2016 2017 2017 2017 2018 Maximum 2018 % Change over $ Change over
Rate Levy Request Levy Extension Rate Levy Request Levy Extension Rate Rate Levy Request Prior Yr Ext.Prior Yr Ext.
Corporate 0.21965 1,002,536$ 1,002,554$ 0.20490 1,002,536$ 1,002,538$ 0.19192 0.43750 1,002,536$ 0.00%(2)$
Bonds & Interest 0.00000 - - 0.00000 - - 0.00000 - - - -
IMRF Pension 0.00000 - - 0.00000 - - 0.00000 - - - -
Police Protection 0.19991 912,438 912,454 0.20025 979,754 979,786 0.19921 0.60000 1,040,603 6.21%60,817
Police Pension 0.21169 966,211 966,222 0.19690 963,361 963,395 0.19622 - 1,025,000 6.39%61,605
Audit 0.00658 30,000 30,033 0.00614 30,000 30,042 0.00570 - 29,800 -0.81%(242)
Liability Insurance 0.00877 40,000 40,029 0.00818 40,000 40,023 0.00766 - 40,000 -0.06%(23)
Social Security 0.03287 150,000 150,029 0.03066 150,000 150,014 0.02872 - 150,000 -0.01%(14)
School Crossing Guard 0.00000 - - 0.00000 - - 0.00383 0.02000 20,000 - 20,000
Unemployment Insurance 0.00000 - - 0.00000 - - 0.00000 - - - -
Subtotal City 0.67947 3,101,185$ 3,101,322$ 0.64703 3,165,651$ 3,165,797$ 0.63326 3,307,939$ 4.49%142,142
Library Operations 0.14144 692,000$ 645,554$ 0.13746 672,505$ 672,542$ 0.13453 0.15000 702,734$ 4.49%30,192$
Library Bonds & Interest 0.16661 760,395 760,433 0.16190 792,100 792,118 0.15258 - 797,013 0.62%4,895
Subtotal Library 0.30805 1,452,395$ 1,405,987$ 0.29936 1,464,605$ 1,464,661$ 0.28710 1,499,747$ 2.40%35,086
-
Total City (PTELL & Non-PTELL)0.98752 4,553,580$ 4,507,310$ 0.94639 4,630,256$ 4,630,458$ 0.92036 4,807,686$ 3.83%177,228$
less Bonds & Interest 0.16661 760,395 760,433 0.16190 792,100 792,118 0.15258 797,013 0.62%4,895
P-TELL Totals 0.82091 3,793,185$ 3,746,876$ 0.78449 3,838,156$ 3,838,340$ 0.76778 4,010,673$ 4.49%172,333$
(26,438) 64,944 - Surplus(Deficit) Levy Amount
2018 Tax Levy - Estimated
(Limiting Rate Applied to City & Library)
% Inc(Dec) Over $ Inc(Dec) Over
2016 Requested 2016 Extended 2017 Requested 2017 Extended 2018 Requested Prior Yr Extended Prior Yr Extended
City 2,134,974$ 2,135,100$ City 2,202,290$ 2,202,402$ City 2,282,939$ 3.66%80,537$
Library 692,000 645,554 Library 672,505 672,542 Library 702,734 4.49%30,192
Police Pension 966,211 966,222 Police Pension 963,361 963,395 Police Pension 1,025,000 6.39%61,605
Library Debt Service 760,395 760,433 Library Debt Service 792,100 792,118 Library Debt Service 797,013 0.62%4,895
Total 4,553,580$ 4,507,310$ Total 4,630,256$ 4,630,458$ Total 4,807,686$ 3.83%177,228$
less Bonds & Interest 760,395 760,433 less Bonds & Interest 792,100 792,118 less Bonds & Interest 797,013 0.62%4,895
PTELL Subtotal 3,793,185$ 3,746,876$ PTELL Subtotal 3,838,156$ 3,838,340$ PTELL Subtotal 4,010,673$ 4.49%172,333$
- - - - -
City (excluding Debt Service)3,101,185$ 3,101,322$ City (excluding Debt Service)3,165,651$ 3,165,797$ City (excluding Debt Service)3,307,939$ 4.49%142,142$
Lib (excluding Debt Service)692,000 645,554 Lib (excluding Debt Service)672,505 672,542 Lib (excluding Debt Service)702,734 4.49%30,192
- - - - -
(Limiting Rate Applied to City & Library)
2018 Tax Levy - Estimated