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City Council Packet 2018 10-23-18 AGENDA CITY COUNCIL MEETING Tuesday, October 23, 2018 7:00 p.m. City Hall Council Chambers 800 Game Farm Road, Yorkville, IL Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Carlo Colosimo Jackie Milschewski Chris Funkhouser Seaver Tarulis Ken Koch Arden Joe Plocher Joel Frieders Jason Peterson Establishment of Quorum: Amendments to Agenda: Presentations: Public Hearings: Citizen Comments on Agenda Items: Consent Agenda: 1. EDC 2018-72 Unified Development Ordinance (UDO) RFP – authorize staff to issue a request for proposals for a Unified Development Ordinance 2. PS 2018-19 Ordinance Repealing Registration and Licensing Requirements for Bicycles – authorize Mayor and City Clerk to execute 3. PW 2018-89 2018 Sanitary Sewer Lining – Change Order No. 2 – authorize the Mayor to execute 4. PW 2018-90 Yorkville Christian School – Grant of Easement – authorize the Mayor to execute 5. PW 2018-91 Cedarhurst – Grant of Easement – authorize the Mayor to execute 6. PW 2018-92 Grande Reserve – Grant of Easement – authorize the Mayor and City Clerk to execute 7. PW 2018-93 Ordinance Proposing the Establishment of Special Service Area Number 2019-1 and Providing for Other Procedures in Connection Therewith (Prestwick aka The Highlands at Ashley Pointe) – authorize the Mayor and City Clerk to execute 8. PW 2018-95 Capital Improvement Plan – 5 Year Plan 9. PW 2018-96 Ordinance Authorizing the Ninth Amendment to the Annual Budget for Fiscal Year Commencing on May 1, 2018 and Ending on April 30, 2019 (Radio Purchases) – authorize the Mayor and City Clerk to execute 10. ADM 2018-81 Monthly Treasurer’s Report for September 2018 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us City Council Agenda October 23, 2018 Page 2 Consent Agenda (cont’d): 11. ADM 2018-86 Annual Treasurer’s Report 12. ADM 2018-87 Tax Levy Estimate – approve a tax levy estimate for 2018, to be used for the purposes of conducting a public hearing on the tax levy in the amount of $4,132,939 13. ADM 2018-89 Municipal Facilities Master Plan RFP – authorize staff to issue a request for proposals for a Municipal Facilities Master Plan Minutes for Approval: Bills for Payment (Informational): $1,521,893.55 Mayor’s Report: 1. CC 2018-46 Fairness and Equality Proclamation Public Works Committee Report: 1. PW 2018-71 Old Jail RFP a. Resolution Authorizing a Contract with D. Construction, Inc. for the Building Demolition and Site Restoration Project for the Property at 111 W. Madison Street b. Ordinance Authorizing the Tenth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2018 and Ending on April 30, 2019 Economic Development Committee Report: Public Safety Committee Report: 1. PS 2018-17 Ordinance Authorizing the Local Liquor Control Commissioner the Authority to Exempt the Location of an Establishment with a Liquor License from the 100 Foot Rule of the Liquor Control Act Administration Committee Report: Park Board: Planning and Zoning Commission: 1. PZC 2018-17 and EDC 2018-66 Ordinance Amending the Yorkville Zoning Ordinance by Amending the Regulations for Wall Signs City Council Report: City Clerk’s Report: Community and Liaison Report: Staff Report: Presentations (cont’d): 1. CC 2018-47 Fiscal Year 2018 Audit Presentation 2. CC 2018-48 Metra Presentation Additional Business: City Council Agenda October 23, 2018 Page 3 Executive Session: 1. For the discussion of minutes of meetings lawfully closed under the Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. Citizen Comments: Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: November 21, 2018 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Milschewski Finance Library Vice-Chairman: Alderman Plocher Administration Committee: Alderman Funkhouser Committee: Alderman Peterson ECONOMIC DEVELOPMENT: November 6, 2018 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Koch Community Development Planning & Zoning Commission Vice-Chairman: Alderman Colosimo Building Safety & Zoning Kendall Co. Plan Commission Committee: Alderman Frieders Committee: Alderman Peterson PUBLIC SAFETY: TBD – 6:30 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Colosimo Police School District Vice-Chairman: Alderman Tarulis Committee: Alderman Plocher Committee: Alderman Funkhouser PUBLIC WORKS: November 20, 2018 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Frieders Public Works Park Board Vice-Chairman: Alderman Koch Engineering YBSD Committee: Alderman Milschewski Parks and Recreation Committee: Alderman Tarulis UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, October 23, 2018 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS ON AGENDA ITEMS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. EDC 2018-72 Unified Development Ordinance (UDO) RFP □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. PS 2018-19 Ordinance Repealing Registration and Licensing Requirements for Bicycles □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2018-89 2018 Sanitary Sewer Lining – Change Order No. 2 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2018-90 Yorkville Christian School – Grant of Easement □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2018-91 Cedarhurst – Grant of Easement □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2018-92 Grande Reserve – Grant of Easement □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2018-93 Ordinance Proposing the Establishment of Special Service Area Number 2019-1 and Providing for Other Procedures in Connection Therewith (Prestwick aka The Highlands at Ashley Pointe) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes ___________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2018-95 Capital Improvement Plan – 5 Year Plan □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 9. PW 2018-96 Ordinance Authorizing the Ninth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2018 and Ending on April 30, 2019 (Radio Purchases) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 10. ADM 2018-81 Monthly Treasurer’s Report for September 2018 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 11. ADM 2018-86 Annual Treasurer’s Report □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 12. ADM 2018-87 Tax Levy Estimate □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 13. ADM 2018-89 Municipal Facilities Master Plan RFP □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ---------------------------------------------------------------------------------------------------------------------------------------- BILLS FOR PAYMENT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Bills for Payment (Informational) □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2018-46 Fairness and Equality Proclamation □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PUBLIC WORKS COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2018-71 Old Jail RFP a. Resolution Authorizing a Contract with D. Construction, Inc. for the Building Demolition and Site Restoration Project for the Property at 111 W. Madison Street b. Ordinance Authorizing the Tenth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2018 and Ending on April 30, 2019 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PUBLIC SAFETY COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PS 2018-17 Ordinance Authorizing the Local Liquor Control Commissioner the Authority to Exempt the Location of an Establishment with a Liquor License from the 100 Foot Rule of the Liquor Control Act □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PLANNING AND ZONING COMMISSION: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PZC 2018-17 and EDC 2018-66 Ordinance Amending the Yorkville Zoning Ordinance by Amending the Regulations for Wall Signs □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PRESENTATIONS (CONT’D): ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2018-47 Fiscal Year 2018 Audit Presentation □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2018-48 Metra Presentation □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #1 Tracking Number EDC 2018-72 Unified Development Ordinance - RFP City Council - October 23, 2018 EDC 10/02/18 Moved forward to CC consent agenda. EDC 2018-72 Majority Approval Authorization to solicit RFPs for a Unified Development Ordinance Krysti J. Barksdale-Noble Community Development Name Department Request Staff is seeking authorization by the City Council to solicit Request for Proposals (RFPs) from qualified planning and/or engineering firms for the creation of a Unified Development Ordinance. Summary In 2014, the City overhauled its Zoning Ordinance followed by an update to the Comprehensive Plan in 2016. Several goals and implementation strategies in the Comprehensive Plan recommended improving residential subdivision design and enhancing the physical appearance of the community through an update to certain codes and establishing quality design standards which encourages the protection and preservation of Yorkville’s environmental assets. Therefore, staff is seeking authorization by the City Council to solicit proposals from qualified firms with considerable experience in land use planning, zoning, subdivision/site development and landscape architecture to modernize and consolidate the various existing City ordinances into a cohesive, single-reference, graphic-based document known as a Unified Development Ordinance (UDO). The current City ordinances that will under review as part of this proposal are: 1. Zoning Ordinance (originally adopted 1974, amended 2014) 2. Subdivision Control Ordinance and Standard Specifications for Improvements (adopted 2004) 3. Landscape Ordinance (adopted 2009) 4. Appearance Code (adopted 2005) The City is still in the process of preparing a Downtown Overlay District with streetscape master plan guidelines and Form Based Code regulations which will also be incorporated in the UDO once adopted. Proposal The attached draft RFP establishes a scope of services to be provided as part of the UDO document which includes such criteria as, identifying deficiencies and inconsistencies and in the various current codes; aligning the UDO with the goals and action steps of the Comprehensive Plan; and the modernization of design standards and best management practices. Staff is also requiring that the integration of the codes be presented in a user-friendly format which is easily cross-referenced. Finally, the RFP requests in addition to producing the final product in document Memorandum To: Economic Development Committee From: Krysti J. Barksdale-Noble, Community Development Director CC: Bart Olson, City Administrator Jason Engberg, Senior Planner Date: September 18, 2018 Subject: Unified Development Ordinance (UDO) - RFP format, that the consultant create an online or web-based “smart-code” version of the UDO with interactive site specific zoning analysis capabilities. The proposed RFP must be approved by City Council before it can be sent to prospective consultants. While the RFP would be publicly available to all qualified companies, we will also be sending it directly to several known consultants which specialize in this type of planning work. Below is a tentative timeline for awarding the contract to a consultant. MEETING/TASK TENTATIVE DATE/DEADLINE EDC October 2, 2018 City Council October 23, 2018 Publication of RFP November 1, 2018 Submittal Deadline November 21, 2018 Review Deadline November 30, 2018 Interviews of Respondents (Staff) December 10-14, 2018 EDC recommendation of contract award January 2, 2019 City Council contract award January 22, 2019 As noted above, the RFP respondent interviews will be conducted by staff. We also anticipate the recommended consultant for the contract award will be present at the tentative January EDC meeting to provide a brief presentation for the committee of their experience and proposal for the project. Recommendation Staff is recommending approval of the RFP as drafted for the Unified Development Ordinance (UDO). Should the committee have any questions regarding the proposal or the process, we will be available at Tuesday night’s meeting to address those concerns. UNIFIED DEVELOPMENT ORDINANCE UNITED CITY OF YORKVILLE COMMUNITY DEVELOPMENT DEPARTMENT 800 Game Farm Road, Yorkville, Illinois 60560 630-553-8573 www.yorkville.il.us SUBMITTAL DEADLINE: NOVEMBER 21, 2018 THE UNITED CITY OF YORKVILLE REQUEST FOR PROPOSALS I. INTRODUCTION A. COMMUNITY PROFILE B. PROJECT SUMMARY II. SCOPE OF SERVICES A. PROPOSAL REQUIREMENTS B. PROJECT OBJECTIVES C. DELIVERABLES D. PROJECT TIMELINE III. PROPOSAL EVALUATION A. REVIEW OF SUBMISSIONS B. SUBMISSION FORMAT C. PRE-PROPOSAL CONFERENCE IV. GENERAL INFORMATION A. PROFESSIONAL SERVICES CONTRACT B. SUBLETTING OF CONTRACT C. CHANGES IN SCOPE OF SERVICES & PERSONNEL D. RIGHT TO REJECT PROPOSALS AND WAIVE INFORMALITIES E. CONTACT INFORMATION F. PUBLIC INFORMATION G. ERRORS AND OMISSIONS H. DISCLAIMERS I. CLARIFICATION OF PROPOSALS J. AWARD K. PAYMENT L. ACKNOWLEDGMENT OF ADDENDA M. EQUAL OPPORTUNITY AND AFFIRMATIVE ACTION N. INDEMNITY AGREEMENT AND LIABILITY INSURANCE CONTENTS United City of Yorkville, Illinois | Unified Development Ordinance Request for Proposal1 A. COMMUNITY PROFILE The Kendall County and Yorkville area was first settled around 1829-1832. During the years 1834-1836 the communities of Bristol (north of the Fox River) and Yorkville (south of the Fox River), were platted. These communities continued to grow as similar, but separate, entities for over 100 years with Bristol incorporating as a village in 1861 and Yorkville in 1873. The two communities merged as the United City of Yorkville, a non-home rule community with a mayor-council form of government, in 1957. For the next twenty (20) years, Yorkville maintained its rural community character with residential and a main street like commercial area south of the Fox River until the early 1970’s when a secondary hub of commercial and retail businesses developed in an area north of the river at the intersection of US 34 and IL 47. Then in 1990, the City of Yorkville’s municipal boundaries grew to include the Wrigley Corporation which opened its headquarters of the Amurol Confection Division just north of Route 47 and Cannonball Trail. The City would eventually expand to cover approximately 20 square miles and experience tremendous increase in population between the years 2000 and 2010, from 6,189 residents to 16,921 residents. Current population for Yorkville, per a recent 2017 Special Census, is 19,022 residents. With a construction rebound from the 2008 recession underway in Yorkville, commercial and residential development has boomed since 2013 with new construction permits averaging 120 per year for the past 5 years. While efforts have been made to update various sections of the City Code over the past decade, now is the time to modernize and consolidate all the City’s development ordinances into a single document to meet the needs of our growing community. INTRODUCTION United City of Yorkville, Illinois | Unified Development Ordinance Request for Proposal2 B. PROJECT SUMMARY In 2014 the City overhauled its Zoning Ordinance followed by an update to its Comprehensive Plan in 2016. Several goals and implementation strategies in the Comprehensive Plan recommended improving residential subdivision design and enhancing the physical appearance of the community through an update to certain codes and establishing quality design standards which encourages the protection and preservation of Yorkville’s environmental assets. Therefore, the United City of Yorkville is requesting proposals from qualified firms with considerable experience in land use planning, zoning, subdivision/site development and landscape architecture to modernize and consolidate the various existing City ordinances into a cohesive, single-reference, graphic-based document known as a Unified Development Ordinance (UDO). The ordinances requested for review include the following documents: 1. Zoning Ordinance (originally adopted 1974, amended 2014) 2. Subdivision Control Ordinance and Standard Specification for Improvements (adopted 2004) 3. Landscape Ordinance (adopted 2009) 4. Appearance Code (adopted 2005) The City is currently preparing a Downtown Overlay District with streetscape master plan guidelines and Form Based Code regulations which will also be incorporated in the UDO. United City of Yorkville, Illinois | Unified Development Ordinance Request for Proposal3 SCOPE OF SERVICES A. PROPOSAL REQUIREMENTS Proposals will be considered only from qualified firms with a preference to firms that are based in Illinois. Each proposal will consist of a maximum of 25 pages (excluding appendices) and should include the following: Letter of Transmittal | Prepared on company letterhead identifying the name of the key contact, address, phone number and email address. Executive Summary | Succinct explanation of the Consultant’s interest in the project and why the firm is uniquely qualified for this project. Organizational Profile | Brief description of the firm’s structure and capabilities, length of time in business, and previous work experience. Proposed Project Team | Provide resumes of all personnel, including outside consultants that will be assigned to the project including specific experiences each team member will contribute to the project. Identify and define their individual roles. Previous Project Summaries | List including reference contact information, for a minimum of three (3) projects which are similar in scope to the project described also identifying key personnel who worked on each project listed. The City reserves the right to contact any references provided herein or otherwise obtained. Methodology | Explanation of general technical approaches and processes to be employed for executing the requirements of the Project Components provided herein, which includes a detailed outline of the proposed services. Project Schedule | The proposed amount of time presented in months and as a percentage of total workload. Indication of proposed milestones should also be included. The City reserves the right to negotiate work tasks and schedule prior to finalizing a contract with the selected firm. Project Fees | Provide a fee breakdown of the proposed fees of the research project, with appropriate explanatory detail justifying costs and calculations. Please submit hourly rates for each individual as well. Signature/Certification | Proposal must be signed by an official authorized to bind the offer and shall contain a statement that the proposal is a firm offer guaranteed for a ninety (90) day period from the submittal deadline. The proposal shall also provide the following information: name, title, address, telephone number and e-mail address of the person(s) with authority to contractually bind the company and also who may be contacted during the period of proposal evaluation for the purpose of clarifying submitted information. United City of Yorkville, Illinois | Unified Development Ordinance Request for Proposal4 B. PROJECT OBJECTIVES The Unified Development Ordinance (UDO) should address or have the following components: Review and assess the land use regulations of the Zoning Ordinance, Subdivision Control Ordinance and Standard Specifications, Landscape Ordinance, Stormwater Management Ordinance, Appearance Code and all other relevant City Ordinances governing development. Identification of deficiencies and inconsistencies within these variance ordinances and propose recommendations prior to fully incorporating changes into the formal UDO draft document. Modernization of design standards, paying particular attention to areas related to: • Off-Street Parking – update the parking schedule with new contemporary concepts such as payment in lieu of parking, autonomous vehicle planning, designated vehicle charging stations, etc. • Green Infrastructure – integration of stormwater regulations for a spectrum of densities and incentivize best management practices. • Subdivision Control – utilization of engineering and planning best management practices for sustainable and smart growth development. • Landscape Ordinance and Park Development Standards • Sign Ordinance • Appearance Code Alignment of the UDO with the goals and action steps outlined in the Comprehensive Plan Update 2016. Incorporate the Downtown Overlay District with streetscape master plan guidelines and Form Based Code regulations into the UDO. Use of innovative methods to cooperatively develop regulations with City staff and consultants throughout the development of the UDO. Integration of codes into a user-friendly format so that all development related regulations are consolidated into a single document and easily cross-referenced. EXCERPTS FROM DRAFT VERSION OF DOWNTOWN FORM BASED CODE United City of Yorkville, Illinois | Unified Development Ordinance Request for Proposal5 In addition to document format, the creation of an online web-based “smart code” version of the UDO with interactive site specific zoning analysis capabilities. Extensive use of graphics, illustrations, images, photographs, diagrams and tables for ease of use and reference. Clear and concise review criteria and guidelines. Creation of a simple, streamlined review process with flexibility to fast-track development proposals which exceed minimum design criteria. Public input documents, surveys, questionnaires, social media outreach and/or project website and overall community outreach. Presentation of the final draft of the Unified Development Ordinance at meetings and public hearings, which at a minimum may include two (2) Economic Development Committee meeting; two (2) Planning and Zoning Commission meetings; and one (1) City Council meeting. Recommendations for the managing and maintaining codification of the new Unified Development Ordinance following adoption. C. DELIVERABLES The Consultant will prepare exhibits for citizens and elected official review as part of scheduled public presentations and meetings. These exhibits shall illustrate all major changes, revisions or additions proposed as part of the Unified Development Ordinance. The Consultant will be responsible for reproduction of twenty-five (25) final plan documents in hardcopy form. The Consultant will be responsible for providing the draft and final documents in both electronic formats (Microsoft Word and Adobe PDF) allowing reproduction, revision, and web posting by City staff. The Consultant will format the document in 8½” x 11” (vertically oriented) format. All final graphics, illustrations, images, phoatographs, diagrams and tables shall be provided in JPEG, PNG, PDF and the source format used to create such illustrations will be provided to the City. Provide digital, web ready drafts of the UDO for easy posting on the City’s website, project website and other social media platform. An online digital “smart code” UDO version with interactive site specific zoning analysis capable of rendering calculations for zoning criteria such as minimum parking requirements for a proposed land use, maximum lot coverage, required setbacks and transition yards, and volumetric limits (FAR, height, etc) based upon ESRI® ArcGIS™ base layer data provided by the City. Produce final copies for approval and adoption by the City Council. D. PROJECT TIMELINE The overall timeline for the completion of the Unified Development Ordinance (UDO) is anticipated to be eighteen (18) months, not including the adoption process. The entire process from authorization, commencement, and approval of the UDO should be completed within 24 months. As a submittal requirement, the applicant will provide a project schedule showing key task target dates, including public meeting and hearings with estimated task duration. Variations from the City’s established timeline should be discussed in the RFP. United City of Yorkville, Illinois | Unified Development Ordinance Request for Proposal6 PROPOSAL EVALUATION A. REVIEW OF SUBMISSIONS Selection criteria are outlined below and will be used to evaluate proposals for invitation to interview/ presentation. This RFP does not commit the City to award a contract or to pay any costs incurred in the preparations or submission of proposals. The City reserves the right to reject any or all proposals received in response to this RFP. Selection of the successful proposal for interview/ presentation will be made based upon the following criteria: • Responsiveness and proposed approach to work scope and project needs. Although City has identified a general nature of services to be provided, the consultant is given leeway toward the approach to the methodology to provide the requested services. Innovative strategies and creativity are desired. • Demonstrated experience and technical competence in similar projects. • Past record of performance of the firm with respect to such factors as working relationship with sub-consultants or peer consultants on the same project, control of costs, quality of work, and ability to meet schedules. • Cost-effectiveness. • Capacity and capability of the firm/team to perform the work in question, including specialized services. • Quality of key personnel assigned: bios, qualifications. • Understanding of local conditions related to the completion of the services. B. SUBMISSION FORMAT • Interested firms/consultants should submit four (4) paper copies and one (1) digital copy (CD) of the proposal requirements by the deadline of November 21, 2018. • The hardcopy proposals shall be submitted in a sealed envelope marked “REQUEST FOR PROPOSALS, UNIFIED DEVELOPMENT ORDINANCE 2018,” addressed to: UNITED CITY OF YORKVILLE COMMUNITY DEVELOPMENT DEPARTMENT 800 GAME FARM ROAD YORKVILLE, ILLINOIS 60560 • Proposals submitted by fax or e-mail will not be accepted. All submittals shall be retained by the City and will not be returned. C. PRE-PROPOSAL CONFERENCE A prep-proposal conference is scheduled for Wednesday, November 14, 2018 beginning at 2:00 PM in the City Hall Council Chambers located at 800 Game Farm Road, Yorkville, Illinois 60560. The purpose of the pre-proposal conference is to assist prospective consultants with questions related to the RFP scope of services and submittal requirements. Attendance at the pre-proposal conference is not mandatory. Attendees must register by Friday, November 9, 2018 to Krysti J. Barksdale-Noble, Community Development Director via e-mail at knoble@yorkville.il.us If no firms register, the meeting will not be held. United City of Yorkville, Illinois | Unified Development Ordinance Request for Proposal7 GENERAL INFORMATION A. PROFESSIONAL SERVICES CONTRACT A Professional Service Contract is required. B. SUBLETTING OF CONTRACT The Consulting Firm will agree, after the contract is awarded, not to assign or sublet the whole or any part of the contract without the prior written consent of the City. C. CHANGES IN SCOPE OF SERVICES & PERSONNEL The Consulting Firm will agree that any change of scope in the work to be performed after the original contract has been signed shall be documented as a written change order, be accepted by all parties, and made a part of the original contract by addendum. The personnel identified in the proposal shall work on the project until completion. Any substitution of person- nel shall require the approval of the City in writing. Personnel changes shall only be considered for valid reasons, such as an employee leaving the firm, major illness or accident. Only persons determined by the City to be well qualified shall be approved. D. RIGHT TO REJECT PROPOSALS AND WAIVE INFORMALITIES The City reserves the right to reject any or all proposals, to waive any non-material irregularities or information in any RFP, and to accept or reject any item or combination of items. E. CONTACT INFORMATION If you have any questions regarding this RFP, please contact Krysti J. Barksdale-Noble, Community Development Director: Mail: United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 E-Mail: knoble@yorkville.il.us United City of Yorkville, Illinois | Unified Development Ordinance Request for Proposal8 F. PUBLIC INFORMATION All material submitted are available for public inspection. Every proposer is hereby warned that no part of their proposal or any other material submitted may be marked as confidential information and that any material so designated by the proposer will be made public information by its inclusion in the proposal. G. ERRORS AND OMISSIONS All documents shall be completed as requested by the City. No claim for errors or omissions in the bidding will be considered. Should a bidder find during examination of specifications or other contract documents, discrepancies, omissions, ambiguities or conflict among contract documents or be in doubt as to their meaning, it is the responsibility of the bidder to notify the Purchasing Manager who will then issue the necessary clarifications to all prospective bidders by means of addenda. H. DISCLAIMERS Any Request for Qualifications issued may or may not result in an award contract. However, the City reserves the right to cancel any request, at any time, for any reason, and to reject all proposals. Receipt of RFP materials from the City or submission of a proposal to the City confers no rights upon the vendor nor obligates the City in any manner. The determination of whether any proposal submitted by a vendor does or does not conform to the conditions and specification of this Request for Qualifications is the responsibility of the City. Any contract resulting in an award from this Request for Qualifications is invalid until properly approved and executed by the City. The successful vendor must not commence any billable work until a valid contract is executed. A contract resulting from the Request for Qualifications shall not preclude the City from obtaining equipment or services from other vendors if the successful vendor for this RFP is unable to satisfy the project needs in an acceptable manner. I. CLARIFICATION OF PROPOSALS The City reserves the right to obtain clarification of any point in a firm’s proposal or to obtain additional information. Failure of a proposer to respond to such a request for additional information or clarification could result in rejection of the proposal. Firms may be asked to make oral presentations to more fully explain their proposal if requested by the City. These presentations would be held subsequent to the opening of the responses to provide an opportunity for the firm to clarify their proposal. The City would schedule a time and location for each oral presentation. J. AWARD The award of the contract, if it is awarded, will be to the firm who in the City’s opinion serves the best interest of the City. The United City of Yorkville reserves the right to reject any or all proposals and to waive minor informalities in any quotation in order to make this award. K. PAYMENT Payment will be made in accordance with the policies and procedures of the City Council of the United City of Yorkville. The City will make payment in approximately thirty (30) days following completion and acceptance of contract work. United City of Yorkville, Illinois | Unified Development Ordinance Request for Proposal9 L. ACKNOWLEDGMENT OF ADDENDA Original signature of company official on an addendum document shall be construed as an acknowledgement of receipt of any and all addenda pertaining to any specific proposal. Identification of addenda by number should be noted on the proposal form, as provided. M. EQUAL OPPORTUNITY AND AFFIRMATIVE ACTION It is the policy of the United City of Yorkville that no person shall, on the grounds of race, color, religion, sex, age, national origin, ancestry, disability, sexual orientation, or veterans’ status, be excluded from consideration for employment, denied employment with or be subject to discrimination of any kind by the City. N. INDEMNITY AGREEMENT AND LIABILITY INSURANCE To the fullest extent permitted by law, Contractor shall indemnify, defend, save and hold the City, its trustees, officers, employees, agents, attorneys and lenders (collectively the “Indemnitees”) harmless from and against all loss and expense (including, but not limited to, reasonable attorney’s fees and other costs and expenses) by reason of any liability or allegation of liability, against the Indemnitees, or any of them, for damages because of property damage or bodily injury, occupational sickness or disease, including death, resulting therefrom, while performing the work or while at the site where work under the Contract is being conducted or elsewhere, while engaged in the performance of Work under the Contract, however such injuries may be caused, whether attributable to a breach of statutory duty or administrative regulation or otherwise, and such injuries for which liability is imputed to the Indemnitees, or any of them, or damage or injury, directly or indirectly arising or alleged to arise out of the performance of or the failure to perform the work or the failure to protect the work or the site, or the condition of the work, the site, adjoining land or driveways, or streets or alleys used in connection with the performance of the work. Without limiting the generality of the foregoing, the defense and indemnity set forth in this section includes, subject only to the limitations contained in this section, all liabilities, damages, losses, claims, demands and actions on account of bodily injury, death or property loss to an Indemnitee or to any other person or entities, whether based upon, or claimed to be based upon, statutory, contractual, tort or other liability of any Indemnitee. In addition, such defense and indemnity shall include all liabilities, damages, losses, claims, demands and actions for defamation, false arrest, malicious prosecution or any other infringement or similar rights. The Contractor must provide a Certificate of Insurance. The Certificate of Insurance shall be provided by an insurance company with the rate of B+: VI or better in the current edition of Best’s Key Rating Guide. This Certificate of Insurance must be received and approved before commencement of operations. The Certificate must evidence the following coverage in at least the limits stipulated. The Contract must agree to maintain such insurance for the duration of the project or the term for which services will be rendered. Contractor shall be required to provide commercial general liability insurance policy that includes products, operations and completed operations (with no exclusion for sexual abuse or molestation). Limits should be at least: Bodily injury & property damage with an occurrence limit of $1,000,000: Personal & advertising injury limit of $1,000,000 per occurrence: General aggregate limit of $2,000,000 (other than products and completed operations): Products and completed operations aggregate limit of $2,000,000. The contractor’s policy shall be required to name the City as an additional insured. Such coverage will be provided on an occurrence basis and will be primary and shall not contribute in any way to any insurance or self- insured retention carried by the City. Such coverage shall contain a broad form contractual liability endorsement or similar wording within the policy form. United City of Yorkville, Illinois | Unified Development Ordinance Request for Proposal10 PROPOSAL SIGNATURE FORM The undersigned, as proposal responder, declares that he/she has carefully examined all the items of the Specifications and Instructions herein that he/she fully understands and accepts the requirements of the same, and he/she agrees to furnish the specified items and will accept, in full payment therefore, the amount specified below. Proposals shall include all fees required. Note: terms are firm for 90 days. TOTAL PRICE: __________________________________________________________ FIRM NAME: __________________________________________________________ DATE: __________________________________________________________ ADDRESS: __________________________________________________________ __________________________________________________________ TELEPHONE: __________________________________________________________ SIGNATURE: __________________________________________________________ (Person executing response & official capacity) Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #2 Tracking Number PS 2018-19 Code Amendment – Repeal of Licensing Requirements for Bicycles City Council – October 23, 2018 PS 10/04/18 Moved forward to CC consent agenda. PS 2018-19 Majority Approval Please see attached. Lisa Pickering Administration Name Department Summary Consideration of an amendment to city code repealing the licensing requirements for bicycles. Background Staff recently received a phone call from a resident who inquired if the city had bicycle regulations. Upon review of the city code, it was discovered that Title 6 of the city code regulating motor vehicles and traffic also contained a section on bicycle regulations. The bicycle regulations found in the city code were enacted in 1979 and registration, licensing, and enforcement were handled by the police department. In checking with the police department, it was found that it has been years since the police department had registered and licensed bicycles. In reviewing the regulations, the licensing requirements would create a burden on police department staff to enact these requirements. Chief Hart has recommended that this section be repealed. A copy of the city code regulating bicycles is provided for reference and also attached is a draft ordinance repealing this section of city code. Recommendation Staff recommends approval of the attached ordinance. Memorandum To: Public Safety Committee From: Lisa Pickering, Deputy Clerk CC: Bart Olson, City Administrator Rich Hart, Chief of Police Date: September 14, 2018 Subject: Code Amendment – Repeal of Licensing Requirements for Bicycles Ordinance No. 2018-____ Page 1 Ordinance No. 2018-____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, REPEALING REGISTRATION AND LICENSING REQUIREMENTS FOR BICYCLES WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the Mayor and City Council desire to amend the Yorkville City Code title 6, Chapter 4 by removing the regulations set forth by Ordinance No. 1979-16 relating to the registration and licensing requirements for bicycles. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That Title 6, Chapter 4 of the Yorkville City Code is hereby deleted in its entirety. Section 2. Title 6, Chapter 5 of the Yorkville City Code is hereby revised to become Chapter 4 of Title 6 and all Sections thereunder to be renumbered Section 6-4-1, et seq. Section 3. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of ____________________, 2018. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Ordinance No. 2018-____ Page 2 Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ____ day of ____________________, 2018. ______________________________ MAYOR Attest: ________________________ City Clerk Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #3 Tracking Number PW 2018-89 2018 Sanitary Sewer Lining Program City Council – October 23, 2018 PW 10/16/18 Moved forward to CC consent agenda. PW 2018-89 Majority Consideration of Approval Consideration of Change Order No. 2 Brad Sanderson Engineering Name Department The purpose of this memo is to present Change Order No. 2 for the above referenced project. A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time. Background: The United City of Yorkville and Innovative Underground, LLC entered into an agreement for a contract value of $102,804.00 for the above referenced project. The value was adjusted via Change Order No. 1 to $120,116.50. Questions Presented: Should the City approve Change Order No. 2 which would decrease the contract amount by $9,733.00. Discussion: Changes are per as-built quantities measured in the field. Please see the attached summary spreadsheet. We are recommending approval of the change order. Action Required: Consideration of approval of Change Order No. 2 in the amount of $9,733.00. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Erin Willrett, Assistant City Administrator Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: September 19, 2018 Subject: 2018 Sanitary Sewer Lining CHANGE ORDER NO. 2 (BALANCE) 2018 SANITARY SEWER LINING UNITED CITY OF YORKVILLE QUANTITY COST QUANTITY COST 1 FOOT 3,768 25.00$ 0 -$ 459 11,475.00$ 2 FOOT 179 26.00$ 167 4,342.00$ 0 -$ 3 EACH 4 25.00$ 0 -$ 0 -$ 4 EACH 10 25.00$ 0 -$ 10 250.00$ 5 FOOT 20 55.00$ 0 -$ 20 1,100.00$ 6 LSUM 1 1,250.00$ 0 -$ 1 1,250.00$ 7 LSUM 1 1,250.00$ 0 -$ 0 -$ $4,342.00 ($14,075.00) 102,804.00$ 120,116.50$ ($9,733.00) 110,383.50$ AMOUNT OF CURRENT CHANGE ORDER: NEW CONTRACT PRICE: RAILROAD PROTECTIVE LIABILITY INSURANCE TOTAL ADDITIONS = TOTAL DEDUCTIONS = ORIGINAL CONTRACT PRICE: PROTRUDING TAP REMOVAL GROUT JOINTS CURRENT CONTRACT PRICE ADJUSTED BY PREVIOUS CHANGE ORDERS: HEAVY ROOT CLEANING RAILROAD FLAGGER DEDUCTIONSITEMS CURED-IN-PLACE PIPE LINING, 8" CURED-IN-PLACE PIPE LINING, 10" ITEM NO.UNIT CONTRACT QUANTITY UNIT PRICE ADDITIONS CHANGE ORDER Order No. 2 (Balancing) Date: September 18, 2018 Agreement Date: NAME OF PROJECT: 2018 Sanitary Sewer Lining OWNER: United City of Yorkville CONTRACTOR: Innovative Underground, LLC The following changes are hereby made to the CONTRACT DOCUMENTS: 1. SEE ATTACHED Change of CONTRACT PRICE: Original CONTRACT PRICE: $102,804.00 Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $120,116.50 The CONTRACT PRICE due to this CHANGE ORDER will be (increased) (decreased) by: $ 9,733.00 The new CONTRACT PRICE including this CHANGE ORDER will be: $110,383.50 Change to CONTRACT TIME: The CONTRACT TIME will be (increased) (decreased) by 0 calendar days. The date for completion of all work will be November 30, 2018 Justification 1-7) Changes per as-built quantities measured in the field. Approvals Required Requested by: Innovative Underground, LLC Recommended by: Engineering Enterprises, Inc. Accepted by: United City of Yorkville Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #4 Tracking Number PW 2018-90 Yorkville Christian School – Grant of Easement City Council – October 23, 2018 PW 10/16/18 Moved forward to CC consent agenda. PW 2018-90 Majority Consideration of Acceptance Consideration of Easement Acceptance Brad Sanderson Engineering Name Department A grant of easement for public utility and drainage purposes and ingress/egress is needed for the development. The easements are necessary as part of the development. A draft of the easement is attached. We recommend acceptance of the proposed easement. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Kathy Field-Orr, City Attorney Lisa Pickering, Deputy City Clerk Date: September 18, 2018 Subject: Yorkville Christian School – Grant of Easement Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #5 Tracking Number PW 2018-91 Cedarhurst – Grant of Easement City Council – October 23, 2018 PW 10/16/18 Moved forward to CC consent agenda. PW 2018-91 Majority Consideration of Acceptance Consideration of Easement Acceptance Brad Sanderson Engineering Name Department A grant of easement for public utility and drainage purposes is needed for the Cedarhurst development. The easement will encompass a fire hydrant and water main that will be maintained by the City. A draft of the easement is attached. We recommend acceptance of the proposed easement. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Kathy Field-Orr, City Attorney Lisa Pickering, Deputy City Clerk Date: September 18, 2018 Subject: Cedarhurst – Grant of Easement LOT 13U.S. ROUTE 34 (VETERANS PARKWAY)LOT 9CA N N O N B A L L T R A I L OAK KNOLLS SUBDIVISIONDOC. 141937LOT 1CEDARHURST OF YORKVILLE P.U.D. SUBDIVISIONREC. 02/13/2018DOC. 201800002017Illinois Professional Design Firm # 184-001322 651 Prairie Pointe Drive, Suite 201, Yorkville, Illinois 60560 t. 630.553.7560 f. 630.553.7646 www.hrgreen.com1 OF 1UNSUBDIVIDEDPIN: 02-29-100-008 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #6 Tracking Number PW 2018-92 Grande Reserve – Grant of Easement City Council – October 23, 2018 PW 10/16/18 Moved forward to CC consent agenda. PW 2018-92 Majority Consideration of Acceptance Consideration of Easement Acceptance Brad Sanderson Engineering Name Department A grant of easement for pedestrian and bike trail purposes is needed for the connection of two existing bike trails. The current provisions for area do not allow for this. A draft of the easement is attached. We recommend acceptance of the proposed easement. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Kathy Field-Orr, City Attorney Lisa Pickering, Deputy City Clerk Date: September 18, 2018 Subject: Grande Reserve – Grant of Easement 9/19/2018 Yorkville - Google Maps https://www.google.com/maps/place/Yorkville,+IL/@41.6953857,-88.3963684,239m/data=!3m1!1e3!4m5!3m4!1s0x880eea4e4c92e9e5:0xe5738afb676f983!8m2!3d41.6411409!4d-88.4472948 1/1 Imagery ©2018 Google, Map data ©2018 Google 50 ft Yorkville Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #7 Tracking Number PW 2018-93 Prestwick/Highlands at Ashley Pointe Subdivision – Proposed Dormant SSA City Council – October 23, 2018 PW 10/16/18 Moved forward to CC consent agenda. PW 2018-93 Majority Approval Ordinance for a dormant Special Service Area for the Prestwick Subdivision. Krysti Barksdale-Noble, AICP Community Development Name Department Project Summary In September 2018, the City Council approved an estoppel letter for K. Hovnanian Homes clarifying the development obligations for Unit 1 of the Prestwick Subdivision (a.k.a. The Highlands at Ashley Pointe) which should clear the way for future home construction in the stalled subdivision. As part of that recently approved ordinance, the Successor Owners have agreed to the establishment of a dormant, or back-up, Special Service Area (SSA) should the homeowner’s association, which has primary responsibility for the common areas, dissolves or fails to adequately maintain them. The SSA would serve as long term funding source for the maintenance of the various common areas and storm water facilities, and only affects those property owners directly benefiting from such maintenance. A copy of the draft enabling ordinance for the establishment of the Special Service Area is attached for your review. Also in this regard, the property owner is required to grant a separate Plat of Easement for perpetual access to the storm water basin should future maintenance by the City be required. A copy of the draft easement will be presented to the City Council as part of the public hearing process. Proposed Dormant Special Service Area As mentioned above, the attached draft ordinance for dormant Special Service Area (SSA) prepared by the City Attorney establishes a backup mechanism for payment for future and continued maintenance and repair of the common area lots that include drainage easement areas, storm water facilities, entry features (signage), perimeter landscaping features and a landscape easement area of the Prestwick/Ashley Pointe Subdivision in the event the homeowner’s association fails to do so over the common area of Lots #357, #358, #359, #360, #361, #362 and #363, as illustrated on the attached map. The SSA will be used to cover the mowing and maintenance of the landscaped areas, entry signage and shall cover storm water facility costs related to (1) the maintenance and care of open spaces, trails, and wetlands including planting, landscaping, removal of debris, and cleanup; ( 2) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; (3) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; (4) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; and (5) the administrative costs incurred by the City in connection with the above (collectively the “Services”) within the Special Service Area in the event the Owners and/or a homeowners association for the Subject Territory have failed to satisfactorily undertake the aforesaid ongoing maintenance, repair and reconstruction in compliance with the ordinances of the City and the Yorkville City Code. Memorandum To: Public Works Committee From: Krysti Barksdale-Noble, Community Dev. Dir. CC: Bart Olson, City Administrator Eric Dhuse, Director of Public Works Brad Sanderson, EEI Date: September 13, 2018 Subject: Prestwick/Ashley Pointe Subdivision – Back-up SSA Creation Proposed Dormant SSA The establishment of a dormant or back-up Special Service Area was anticipated as part of the original annexation agreement approved in 2005 and noted in Article XVI, Sections 16.1 and 16.2 of the attached original Declaration of Covenants, Conditions, Restrictions and Easements for the Highlands at Ashley Pointe Subdivision recorded as Document #200700014390. Should the homeowner’s association fail to maintain these common areas and storm water facilities, the individual owners of lots within the Prestwick Subdivision will be levied a tax not to exceed $1.10 for every $100.00 of equalized assessed value of the property to be collected via real estate taxes. Staff Comments/Recommendation Staff is seeking direction and authorization to schedule the public hearing date for the Special Service Area. Below is the tentative meeting schedule for the proposed dormant SSA approval: Prestwick SSA Timetable Prestwick Unit 1 - Backup SSA Ordinance Proposing SSA (Sets the public hearing date) Public Works October 16, 2018 Ordinance Proposing SSA City Council October 23, 2018 Public Hearing Notice - published on October 25, 2018 Notice by publication shall be at least once not less than 15 days prior to the hearing. Individual notices to existing property owners via certified mail will also be sent. Public Hearing (After the public hearing, 60 day waiting period before we can approve SSA) City Council November 13, 2018 60 Day Waiting Period for Objections Ordinance Establishing SSA City Council January 22, 2019 If direction given is to move forward with the City Council public hearing for November 13, 2018, we anticipate having a notice in the October 25th edition of the Beacon Newspaper and individual notices via certified mail will go out the property owners with the Prestwick/ Highlands at Ashley Pointe Subdivision that day as well. By State law, final consideration of the ordinance establishing the dormant Special Service Area must occur no sooner than 60 days after the public hearing. Staff tentatively scheduled the January 22, 2019 City Council meeting for the formal vote. ()-()-( )- ( )- ( )- ( ) -()-()- ()- ()- ()- ()- ()-()-()-()-()-()-(-Whitekirk Ln P r e st w ic k L n Aberdeen CtShet l and Ct Montrose Ct Dunbar CtS c h o olh o u s e R d Gleneagles Ln Shetland LnIllinois Ro ute #126 Callander TrlPenman RdWren RdAshley RdEngineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, Illinois 60554 (630) 466-6700 DORMANT SSA 2019-1 www.eeiweb.com DATE DATE: PROJECT NO.: FILE: PATH: BY: OCTOBER 2018 YO1216 YO1216_Prestwick SSA Unit 1.MXD H:\GIS\PUBLIC\YORKVILLE\2012\ MJT NO.REVISIONS ³United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 630-553-4350www.yorkville.il.us PRESTWICK OF YORKVILLE UNIT 1 UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS Legend SSA 2019-1 Common Areas LOT 357 LOT 358 LOT 359 LOT 361 LOT 362 LOT 360 LOT 363 Ordinance No. 2018-___ Page 1 Ordinance No. 2018-___ AN ORDINANCE PROPOSING THE ESTABLISHMENT OF SPECIAL SERVICE AREA NUMBER 2019-1 IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS AND PROVIDING FOR OTHER PROCEDURES IN CONNECTION THEREWITH (Prestwick aka The Highlands at Ashley Pointe) BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: Authority. The United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality authorized pursuant to Article VII, Section 7(6) of the Constitution of the State of Illinois, and pursuant to the provisions of the Illinois Special Service Area Tax Law, 35 ILCS 200/27-5 et seq. (the “Tax Law”), to levy taxes in order to pay for the provision of special services to areas within the boundaries of the City. Section 2: Findings. The Mayor and City Council of the City finds as follows: A. That certain owners of record (the “Owners”) of the real property legally described in Exhibit A, attached hereto and made a part hereof (the “Subject Territory”), have developed property and/or presented plans for a residential development of the Subject Territory and there must be a backup mechanism for payment of any and all costs of continued maintenance, repair and reconstruction of all common areas within the Subject Territory, including, but not limited to, roads, sidewalks, lighting, landscaping, open spaces, trails, and storm water systems located within and serving the Subject Territory, all as hereinafter described; and, B. That it is in the public interest that the Mayor and City Council of the City consider the creation of a special service area for the Subject Territory; and, C. That the proposed special service area is compact and contiguous; and, D. The municipal services to be provided in the event the special service area is established are in addition to the municipal service provided to the City as a whole and the proposed special service area will benefit from the special municipal services to be provided. Section 3: Proposal. The City agrees to proceed to consider the establishment of a special service area for the Subject Territory as Special Service Area 2019-1 for the purpose of payment of the costs of the maintenance of all common areas within the Subject Territory, including, but not limited to, entry signage, sidewalks, lighting, landscaping, open spaces, trails, and storm water systems, in the event that the Owners and/or a homeowners association for the Subject Territory have failed to do so, including (1) the maintenance and care of open spaces, trails, and wetlands including planting, landscaping, removal of debris, and cleanup; ( 2) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; (3) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; (4) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant Ordinance No. 2018-___ Page 2 structures; and (5) the administrative costs incurred by the City in connection with the above (collectively the “Services”) within the Special Service Area in the event the Owners and/or a homeowners association for the Subject Territory have failed to satisfactorily undertake the aforesaid ongoing maintenance, repair and reconstruction in compliance with the ordinances of the City and the Yorkville City Code. Section 4: Public Hearing. A public hearing shall be held on November 13, 2018 at 7:00 p.m. at the City municipal building at 800 Game Farm Road, Yorkville, Illinois, to consider the creation of the United City of Yorkville Special Service Area Number 2019-1 in the Subject Territory. At the hearing, the following method of payment of the special City services to be provided within the proposed special service area will be considered: the levy of a tax by the City on each parcel of property in the proposed special service area, sufficient to produce revenues to provide special municipal services to the proposed special service area; the proposed rate of taxes for the initial year shall not exceed $1.10 for every $100.00 of equalized assessed value and the maximum rate of such taxes to be extended in any year within the proposed special service area shall not exceed $ 1.10 for every $100.00 of equalized assessed value. Section 5: Notice of Public Hearing. Notice of hearing shall be published at least once not less than fifteen (15) days prior to the public hearing specified in Section 5 above, in a newspaper of general circulation in the City. In addition, notice shall be given by depositing the notice in the United States mail addressed to the person or persons in whose name the general taxes for the last preceding year were paid on each lot, block, tract or parcel of land lying within the proposed special service area. This notice shall be mailed not less than ten (10) days prior to the time set for the public hearing. In the event taxes for the last preceding year were not paid, the notice shall be sent to the person last listed on the tax rolls prior to that year as the taxpayer of record. The notice shall be in substantially the form set forth in Exhibit B attached hereto and made a part of this Ordinance. Section 6: Effective Date. This Ordinance shall be in full force and effect from and after its passage and approval in the manner provided by law. Ordinance No. 2018-___ Page 3 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of ____________________, 2018. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______ day of ____________________, 2018. ______________________________ MAYOR EXHIBIT A LEGAL DESCRIPTION AND PROPERTY INDEX NUMBERS LOTS 1 THROUGH 108, INCLUSIVE; LOTS 357 THROUGH 363, INCLUSIVE; IN PRESTWICK OF YORKVILLE UNIT 1, ACCORDING TO THE PLAT THEREOF RECORDED OCTOBER 31, 2006 AS DOCUMENT 200600035287, IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS. APPLICABLE PROPERTY IDENTIFICATION NUMBERS (PINs) and COMMON ADDRESSES: 1 05-03-452-002 1902 Wren Rd, Yorkville, Illinois 60560 2 05-03-452-003 1912 Wren Rd, Yorkville, Illinois 60560 3 05-03-452-004 1922 Wren Rd, Yorkville, Illinois 60560 4 05-10-202-002 1932 Wren Rd, Yorkville, Illinois 60560 5 05-10-202-003 1942 Wren Rd, Yorkville, Illinois 60560 6 05-10-202-004 1952 Wren Rd, Yorkville, Illinois 60560 7 05-10-202-005 1962 Wren Rd, Yorkville, Illinois 60560 8 05-10-202-006 1972 Wren Rd, Yorkville, Illinois 60560 9 05-10-202-007 1503 Montrose Ct, Yorkville, Illinois 60560 10 05-10-202-008 1523 Montrose Ct, Yorkville, Illinois 60560 11 05-10-202-009 1543 Montrose Ct, Yorkville, Illinois 60560 12 05-10-202-010 1563 Montrose Ct, Yorkville, Illinois 60560 13 05-03-451-001 1901 Wren Rd, Yorkville, Illinois 60560 14 05-03-451-002 1911 Wren Rd, Yorkville, Illinois 60560 15 05-03-451-003 1921 Wren Rd, Yorkville, Illinois 60560 16 05-10-201-001 1931 Wren Rd, Yorkville, Illinois 60560 17 05-10-201-002 1941 Wren Rd, Yorkville, Illinois 60560 18 05-10-201-003 1951 Wren Rd, Yorkville, Illinois 60560 19 05-10-201-004 1961 Wren Rd, Yorkville, Illinois 60560 20 05-10-201-005 1971 Wren Rd, Yorkville, Illinois 60560 21 05-10-201-006 1981 Wren Rd, Yorkville, Illinois 60560 22 05-10-201-007 1991 Wren Rd, Yorkville, Illinois 60560 23 05-10-201-008 2001 Wren Rd, Yorkville, Illinois 60560 24 05-10-201-009 2011 Wren Rd, Yorkville, Illinois 60560 25 05-10-201-010 2021 Wren Rd, Yorkville, Illinois 60560 26 05-10-201-011 2031 Wren Rd, Yorkville, Illinois 60560 27 05-10-201-012 2041 Wren Rd, Yorkville, Illinois 60560 28 05-10-201-013 2051 Wren Rd, Yorkville, Illinois 60560 29 05-10-201-014 2061 Wren Rd, Yorkville, Illinois 60560 30 05-10-202-015 2052 Wren Rd, Yorkville, Illinois 60560 31 05-10-202-014 2036 Wren Rd, Yorkville, Illinois 60560 32 05-10-202-013 2020 Wren Rd, Yorkville, Illinois 60560 33 05-10-202-012 2002 Wren Rd or 1504 Montrose Ct, Yorkville, Illinois 60560 34 05-10-202-011 1555 Montrose Ct, Yorkville, Illinois 60560 35 05-10-203-008 2005 Shetland Ct, Yorkville, Illinois 60560 36 05-10-203-007 2009 Shetland Ct, Yorkville, Illinois 60560 37 05-10-203-006 1647 Shetland Ln, Yorkville, Illinois 60560 38 05-10-203-005 1637 Shetland Ln, Yorkville, Illinois 60560 Exhibit A – Page 2 39 05-10-203-004 1627 Shetland Ln, Yorkville, Illinois 60560 40 05-10-203-003 1611 Shetland Ln, Yorkville, Illinois 60560 41 05-10-203-002 1607 Shetland Ln, Yorkville, Illinois 60560 42 05-10-204-001 1604 Shetland Ln, Yorkville, Illinois 60560 43 05-10-204-002 1610 Shetland Ln, Yorkville, Illinois 60560 44 05-10-204-003 1624 Shetland Ln, Yorkville, Illinois 60560 45 05-10-204-004 1634 Shetland Ln, Yorkville, Illinois 60560 46 05-10-204-005 1644 Shetland Ln, Yorkville, Illinois 60560 47 05-10-204-006 1654 Shetland Ln or 2021 Gleneagles Ln, Yorkville, Illinois 60560 48 05-10-204-007 2032 Whitekirk Ln or 2027 Gleneagles Ln, Yorkville, Illinois 60560 49 05-10-204-008 2028 Whitekirk Ln, Yorkville, Illinois 60560 50 05-10-204-009 2024 Whitekirk Ln, Yorkville, Illinois 60560 51 05-10-204-010 2020 Whitekirk Ln, Yorkville, Illinois 60560 52 05-10-204-011 2010 Whitekirk Ln, Yorkville, Illinois 60560 53 05-10-204-012 2004 Whitekirk Ln, Yorkville, Illinois 60560 54 05-10-253-001 1702 Callander Trl, Yorkville, Illinois 60560 55 05-10-253-002 1712 Callander Trl, Yorkville, Illinois 60560 56 05-10-253-003 1722 Callander Trl, Yorkville, Illinois 60560 57 05-10-253-004 1726 Callander Trl, Yorkville, Illinois 60560 58 05-10-253-005 1732 Callander Trl, Yorkville, Illinois 60560 59 05-10-253-006 1736 Callander Trl, Yorkville, Illinois 60560 60 05-10-277-002 1742 Callander Trl, Yorkville, Illinois 60560 61 05-10-277-003 1746 Callander Trl, Yorkville, Illinois 60560 62 05-10-277-004 1752 Callander Trl, Yorkville, Illinois 60560 63 05-10-277-005 1756 Callander Trl, Yorkville, Illinois 60560 64 05-10-277-006 1762 Callander Trl, Yorkville, Illinois 60560 65 05-10-277-007 1776 Callander Trl, Yorkville, Illinois 60560 66 05-10-277-008 1782 Callander Trl or 2081 Whitekirk Ln, Yorkville, Illinois 60560 67 05-10-276-004 1771 Callander Trl or 2071 Whitekirk Ln, Yorkville, Illinois 60560 68 05-10-276-005 1765 Callander Trl, Yorkville, Illinois 60560 69 05-10-276-006 1751 Callander Trl, Yorkville, Illinois 60560 70 05-10-276-007 1735 Callander Trl, Yorkville, Illinois 60560 71 05-10-276-008 1731 Callander Trl, Yorkville, Illinois 60560 72 05-10-252-005 1725 Callander Trl, Yorkville, Illinois 60560 73 05-10-252-004 1721 Callander Trl, Yorkville, Illinois 60560 74 05-10-252-003 1709 Callander Trl or 2021 Whitekirk Ln, Yorkville, Illinois 60560 75 05-10-252-002 2033 Whitekirk Ln, Yorkville, Illinois 60560 76 05-10-252-001 2045 Whitekirk Ln, Yorkville, Illinois 60560 77 05-10-276-001 2051 Whitekirk Ln, Yorkville, Illinois 60560 78 05-10-276-002 2057 Whitekirk Ln, Yorkville, Illinois 60560 79 05-10-276-003 2061 Whitekirk Ln, Yorkville, Illinois 60560 80 05-10-203-009 2002 Shetland Ct, Yorkville, Illinois 60560 81 05-10-203-010 2004 Shetland Ct, Yorkville, Illinois 60560 82 05-10-203-011 2006 Shetland Ct, Yorkville, Illinois 60560 83 05-10-203-012 2010 Shetland Ct, Yorkville, Illinois 60560 84 05-10-203-013 2012 Gleneagles Ln, Yorkville, Illinois 60560 85 05-10-203-014 2022 Gleneagles Ln, Yorkville, Illinois 60560 86 05-10-203-015 2026 Gleneagles Ln, Yorkville, Illinois 60560 87 05-10-203-016 2034 Gleneagles Ln, Yorkville, Illinois 60560 88 05-10-203-017 2042 Whitekirk Ln, Yorkville, Illinois 60560 89 05-10-226-002 2048 Whitekirk Ln, Yorkville, Illinois 60560 Exhibit A – Page 3 90 05-10-226-003 2052 Whitekirk Ln or 2079 Dunbar Ct, Yorkville, Illinois 60560 91 05-10-226-004 2075 Dunbar Ct, Yorkville, Illinois 60560 92 05-10-226-005 2065 Dunbar Ct, Yorkville, Illinois 60560 93 05-10-226-006 2055 Dunbar Ct, Yorkville, Illinois 60560 94 05-10-226-007 2056 Dunbar Ct, Yorkville, Illinois 60560 95 05-10-226-008 2066 Dunbar Ct, Yorkville, Illinois 60560 96 05-10-226-009 2076 Dunbar Ct or 2068 Whitekirk Ln, Yorkville, Illinois 60560 97 05-10-226-010 2072 Whitekirk Ln, Yorkville, Illinois 60560 98 05-10-226-011 2078 Whitekirk Ln, Yorkville Illinois 60560 99 05-10-226-012 2082 Whitekirk Ln or 2087 Aberdeen Ct, Yorkville, Illinois 60560 100 05-10-226-013 2077 Aberdeen Ct, Yorkville, Illinois 60560 101 05-10-226-014 2067 Aberdeen Ct, Yorkville, Illinois 60560 102 05-10-226-015 2068 Aberdeen Ct, Yorkville, Illinois 60560 103 05-10-226-016 2078 Aberdeen Ct, Yorkville, Illinois 60560 104 05-10-226-017 2088 Aberdeen Ct or 2102 Whitekirk Ln, Yorkville, Illinois 60560 105 05-10-226-018 2112 Whitekirk Ln, Yorkville, Illinois 60560 106 05-10-226-019 2122 Whitekirk Ln, Yorkville, Illinois 60560 107 05-10-226-020 2142 Whitekirk Ln, Yorkville, Illinois 60560 108 05-10-226-021 2162 Whitekirk Ln, Yorkville, Illinois 60560 357 05-10-226-023 1955 St. Andrews Drive, Yorkville, Illinois 60560 358 05-10-277-001 2131 Whitekirk Ln, Yorkville, Illinois 60560 359 05-10-251-001 2121 Prestwick Ln, Yorkville, Illinois 60560 360 05-10-204-013 1602 Shetland Ln, Yorkville, Illinois 60560 361 05-10-203-001 1601 Shetland Ln, Yorkville, Illinois 60560 362 05-10-202-001 2072 Wren Rd, Yorkville, Illinois 60560 363 05-10-201-015 2071 Wren Rd, Yorkville, Illinois 60560 EXHIBIT B Notice of Hearing United City of Yorkville, Illinois Special Service Area Number 2019-1 Notice is Hereby Given that on November 13, 2018, at 7:00 p.m. in the City Hall building at 800 Game Farm Road, Yorkville, Illinois, a hearing will be held by the United City of Yorkville (the “City”) to consider forming a special service area to be called “Special Service Area 2019-1,” consisting of the following real property legally described as follows: LOTS 1 THROUGH 108, INCLUSIVE; LOTS 357 THROUGH 363, INCLUSIVE; IN PRESTWICK OF YORKVILLE UNIT 1, ACCORDING TO THE PLAT THEREOF RECORDED OCTOBER 31, 2006 AS DOCUMENT 200600035287, IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS. APPLICABLE PROPERTY IDENTIFICATION NUMBERS (PINs) and COMMON ADDRESSES: 1 05-03-452-002 1902 Wren Rd, Yorkville, Illinois 60560 2 05-03-452-003 1912 Wren Rd, Yorkville, Illinois 60560 3 05-03-452-004 1922 Wren Rd, Yorkville, Illinois 60560 4 05-10-202-002 1932 Wren Rd, Yorkville, Illinois 60560 5 05-10-202-003 1942 Wren Rd, Yorkville, Illinois 60560 6 05-10-202-004 1952 Wren Rd, Yorkville, Illinois 60560 7 05-10-202-005 1962 Wren Rd, Yorkville, Illinois 60560 8 05-10-202-006 1972 Wren Rd, Yorkville, Illinois 60560 9 05-10-202-007 1503 Montrose Ct, Yorkville, Illinois 60560 10 05-10-202-008 1523 Montrose Ct, Yorkville, Illinois 60560 11 05-10-202-009 1543 Montrose Ct, Yorkville, Illinois 60560 12 05-10-202-010 1563 Montrose Ct, Yorkville, Illinois 60560 13 05-03-451-001 1901 Wren Rd, Yorkville, Illinois 60560 14 05-03-451-002 1911 Wren Rd, Yorkville, Illinois 60560 15 05-03-451-003 1921 Wren Rd, Yorkville, Illinois 60560 16 05-10-201-001 1931 Wren Rd, Yorkville, Illinois 60560 17 05-10-201-002 1941 Wren Rd, Yorkville, Illinois 60560 18 05-10-201-003 1951 Wren Rd, Yorkville, Illinois 60560 19 05-10-201-004 1961 Wren Rd, Yorkville, Illinois 60560 20 05-10-201-005 1971 Wren Rd, Yorkville, Illinois 60560 21 05-10-201-006 1981 Wren Rd, Yorkville, Illinois 60560 22 05-10-201-007 1991 Wren Rd, Yorkville, Illinois 60560 23 05-10-201-008 2001 Wren Rd, Yorkville, Illinois 60560 24 05-10-201-009 2011 Wren Rd, Yorkville, Illinois 60560 25 05-10-201-010 2021 Wren Rd, Yorkville, Illinois 60560 26 05-10-201-011 2031 Wren Rd, Yorkville, Illinois 60560 27 05-10-201-012 2041 Wren Rd, Yorkville, Illinois 60560 28 05-10-201-013 2051 Wren Rd, Yorkville, Illinois 60560 29 05-10-201-014 2061 Wren Rd, Yorkville, Illinois 60560 Exhibit B – Page 2 30 05-10-202-015 2052 Wren Rd, Yorkville, Illinois 60560 31 05-10-202-014 2036 Wren Rd, Yorkville, Illinois 60560 32 05-10-202-013 2020 Wren Rd, Yorkville, Illinois 60560 33 05-10-202-012 2002 Wren Rd or 1504 Montrose Ct, Yorkville, Illinois 60560 34 05-10-202-011 1555 Montrose Ct, Yorkville, Illinois 60560 35 05-10-203-008 2005 Shetland Ct, Yorkville, Illinois 60560 36 05-10-203-007 2009 Shetland Ct, Yorkville, Illinois 60560 37 05-10-203-006 1647 Shetland Ln, Yorkville, Illinois 60560 38 05-10-203-005 1637 Shetland Ln, Yorkville, Illinois 60560 39 05-10-203-004 1627 Shetland Ln, Yorkville, Illinois 60560 40 05-10-203-003 1611 Shetland Ln, Yorkville, Illinois 60560 41 05-10-203-002 1607 Shetland Ln, Yorkville, Illinois 60560 42 05-10-204-001 1604 Shetland Ln, Yorkville, Illinois 60560 43 05-10-204-002 1610 Shetland Ln, Yorkville, Illinois 60560 44 05-10-204-003 1624 Shetland Ln, Yorkville, Illinois 60560 45 05-10-204-004 1634 Shetland Ln, Yorkville, Illinois 60560 46 05-10-204-005 1644 Shetland Ln, Yorkville, Illinois 60560 47 05-10-204-006 1654 Shetland Ln or 2021 Gleneagles Ln, Yorkville, Illinois 60560 48 05-10-204-007 2032 Whitekirk Ln or 2027 Gleneagles Ln, Yorkville, Illinois 60560 49 05-10-204-008 2028 Whitekirk Ln, Yorkville, Illinois 60560 50 05-10-204-009 2024 Whitekirk Ln, Yorkville, Illinois 60560 51 05-10-204-010 2020 Whitekirk Ln, Yorkville, Illinois 60560 52 05-10-204-011 2010 Whitekirk Ln, Yorkville, Illinois 60560 53 05-10-204-012 2004 Whitekirk Ln, Yorkville, Illinois 60560 54 05-10-253-001 1702 Callander Trl, Yorkville, Illinois 60560 55 05-10-253-002 1712 Callander Trl, Yorkville, Illinois 60560 56 05-10-253-003 1722 Callander Trl, Yorkville, Illinois 60560 57 05-10-253-004 1726 Callander Trl, Yorkville, Illinois 60560 58 05-10-253-005 1732 Callander Trl, Yorkville, Illinois 60560 59 05-10-253-006 1736 Callander Trl, Yorkville, Illinois 60560 60 05-10-277-002 1742 Callander Trl, Yorkville, Illinois 60560 61 05-10-277-003 1746 Callander Trl, Yorkville, Illinois 60560 62 05-10-277-004 1752 Callander Trl, Yorkville, Illinois 60560 63 05-10-277-005 1756 Callander Trl, Yorkville, Illinois 60560 64 05-10-277-006 1762 Callander Trl, Yorkville, Illinois 60560 65 05-10-277-007 1776 Callander Trl, Yorkville, Illinois 60560 66 05-10-277-008 1782 Callander Trl or 2081 Whitekirk Ln, Yorkville, Illinois 60560 67 05-10-276-004 1771 Callander Trl or 2071 Whitekirk Ln, Yorkville, Illinois 60560 68 05-10-276-005 1765 Callander Trl, Yorkville, Illinois 60560 69 05-10-276-006 1751 Callander Trl, Yorkville, Illinois 60560 70 05-10-276-007 1735 Callander Trl, Yorkville, Illinois 60560 71 05-10-276-008 1731 Callander Trl, Yorkville, Illinois 60560 72 05-10-252-005 1725 Callander Trl, Yorkville, Illinois 60560 73 05-10-252-004 1721 Callander Trl, Yorkville, Illinois 60560 74 05-10-252-003 1709 Callander Trl or 2021 Whitekirk Ln, Yorkville, Illinois 60560 75 05-10-252-002 2033 Whitekirk Ln, Yorkville, Illinois 60560 76 05-10-252-001 2045 Whitekirk Ln, Yorkville, Illinois 60560 77 05-10-276-001 2051 Whitekirk Ln, Yorkville, Illinois 60560 78 05-10-276-002 2057 Whitekirk Ln, Yorkville, Illinois 60560 79 05-10-276-003 2061 Whitekirk Ln, Yorkville, Illinois 60560 80 05-10-203-009 2002 Shetland Ct, Yorkville, Illinois 60560 Exhibit B – Page 3 81 05-10-203-010 2004 Shetland Ct, Yorkville, Illinois 60560 82 05-10-203-011 2006 Shetland Ct, Yorkville, Illinois 60560 83 05-10-203-012 2010 Shetland Ct, Yorkville, Illinois 60560 84 05-10-203-013 2012 Gleneagles Ln, Yorkville, Illinois 60560 85 05-10-203-014 2022 Gleneagles Ln, Yorkville, Illinois 60560 86 05-10-203-015 2026 Gleneagles Ln, Yorkville, Illinois 60560 87 05-10-203-016 2034 Gleneagles Ln, Yorkville, Illinois 60560 88 05-10-203-017 2042 Whitekirk Ln, Yorkville, Illinois 60560 89 05-10-226-002 2048 Whitekirk Ln, Yorkville, Illinois 60560 90 05-10-226-003 2052 Whitekirk Ln or 2079 Dunbar Ct, Yorkville, Illinois 60560 91 05-10-226-004 2075 Dunbar Ct, Yorkville, Illinois 60560 92 05-10-226-005 2065 Dunbar Ct, Yorkville, Illinois 60560 93 05-10-226-006 2055 Dunbar Ct, Yorkville, Illinois 60560 94 05-10-226-007 2056 Dunbar Ct, Yorkville, Illinois 60560 95 05-10-226-008 2066 Dunbar Ct, Yorkville, Illinois 60560 96 05-10-226-009 2076 Dunbar Ct or 2068 Whitekirk Ln, Yorkville, Illinois 60560 97 05-10-226-010 2072 Whitekirk Ln, Yorkville, Illinois 60560 98 05-10-226-011 2078 Whitekirk Ln, Yorkville Illinois 60560 99 05-10-226-012 2082 Whitekirk Ln or 2087 Aberdeen Ct, Yorkville, Illinois 60560 100 05-10-226-013 2077 Aberdeen Ct, Yorkville, Illinois 60560 101 05-10-226-014 2067 Aberdeen Ct, Yorkville, Illinois 60560 102 05-10-226-015 2068 Aberdeen Ct, Yorkville, Illinois 60560 103 05-10-226-016 2078 Aberdeen Ct, Yorkville, Illinois 60560 104 05-10-226-017 2088 Aberdeen Ct or 2102 Whitekirk Ln, Yorkville, Illinois 60560 105 05-10-226-018 2112 Whitekirk Ln, Yorkville, Illinois 60560 106 05-10-226-019 2122 Whitekirk Ln, Yorkville, Illinois 60560 107 05-10-226-020 2142 Whitekirk Ln, Yorkville, Illinois 60560 108 05-10-226-021 2162 Whitekirk Ln, Yorkville, Illinois 60560 357 05-10-226-023 1955 St. Andrews Drive, Yorkville, Illinois 60560 358 05-10-277-001 2131 Whitekirk Ln, Yorkville, Illinois 60560 359 05-10-251-001 2121 Prestwick Ln, Yorkville, Illinois 60560 360 05-10-204-013 1602 Shetland Ln, Yorkville, Illinois 60560 361 05-10-203-001 1601 Shetland Ln, Yorkville, Illinois 60560 362 05-10-202-001 2072 Wren Rd, Yorkville, Illinois 60560 363 05-10-201-015 2071 Wren Rd, Yorkville, Illinois 60560 The general purpose of the formation of the Special Service Area 2019-1 is to provide a backup mechanism for payment of any and all costs of continued maintenance, repair and reconstruction of all common areas within the Special Service Area, including, but not limited to, entry signage, sidewalks, lighting, landscaping, open spaces, trails, and storm water systems in the event that the Owners and/or a homeowners association within the Special Service Area have failed to do so. The special governmental services for the Special Service Area may include: (1) the maintenance and care of open spaces, trails, and wetlands including planting, landscaping, removal of debris, and cleanup; (2) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; (3) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; Exhibit B – Page 4 (4)the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; and (5)the administrative costs incurred by the City in connection with the above (collectively, the “Services”) within the Special Service Area. All interested persons, including all persons owing taxable real property located within Special Service Number 2019-1 will be given an opportunity to be heard and file written objections regarding the formation of and the boundaries of the Special Service Area and may object to the formation of the area and the levy of taxes affecting said area. It is proposed that to pay for such Services the City shall levy an annual tax not to exceed $1.10 for every $100.00 of equalized assessed value of the property in the Special Service Area to pay the annual cost of providing such Services. The proposed amount of the tax levy for the initial year for which taxes will be levied within the special service area will not exceed $1.10 for every $100.00 of equalized assessed value. No City Special Service Area bonds will be issued. At the hearing, all interested persons affected by the formation of such Special Service Area, including all persons owning taxable real estate therein, will be given an opportunity to be heard. The hearing may be adjourned by the Mayor and City Council without notice other than a motion to be entered upon the minutes of its meeting fixing the time and place of its adjournment. If a petition signed by at least 51% of the electors residing within the Special Service Area and by at least 51% of the owners of record of the land included within the boundaries of the Special Service Area is filed with the City Clerk within sixty (60) days following the final adjournment of the public hearing objecting to the creation of the Special Service Area or the levy of an annual tax in the area, no such area may be created, or no such levy may be made within the next two years. Dated this ___day of _____, 2018 _________________________________ CITY CLERK Ordinance No. 2019-___ Page 1 Ordinance No. 2019-_____ AN ORDINANCE ESTABLISHING SPECIAL SERVICE AREA NUMBER 2019-1 IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS (Prestwick/The Highlands at Ashley Pointe) WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality authorized pursuant to Article VII of the Constitution of the State of Illinois; and, WHEREAS, pursuant to the provisions of Section 7(6) of Article VII of the 1970 Constitution of the State of Illinois, the City is authorized to create special service areas in and for the City that are further established “in the manner provided by law;” and, WHEREAS, pursuant to the provisions of the Illinois Special Service Area Tax Law, (35 ILCS 200/27-5 et seq.) and the Property Tax Code (35 ILCS 200/1-1 et seq.) the City may establish special service areas to levy taxes in order to pay for the provision of special services to areas within the boundaries of the City; and, WHEREAS, certain owners of record (“Owners”)of the real property hereinafter described (the “Subject Territory”) that has been developed with single family homes that by City ordinance must provide for a backup mechanism for payment of any and all costs of continued maintenance, repair and reconstruction of all common areas within the Subject Territory, including, but not limited to, roads, sidewalks, lighting, landscaping, open spaces, trails, and storm water systems located within and serving the Subject Territory, all as hereinafter described; and, WHEREAS, it is in the public interest that a special service area be established for the property hereinafter described for the purposes set forth herein and to be known as Special Service Area 2019-1. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: Establishment. That it is in the public interest that Special Service Area 2019-1 is hereby established as a special service area for the purposes set forth herein and consisting of the Subject Territory that is legally described and that contains the Property Index Numbers as stated in Exhibit A, attached hereto and made a part hereof by this reference. Section 2: Area. That said Subject Territory area is compact and contiguous and is totally within the corporate limits of the City and an accurate map of the property within Special Service Area 2019-1 is attached hereto and made a part hereof as Exhibit B. Section 3: Purpose. That said Subject Territory will benefit specifically from the municipal services to be provided and that such services are in addition to those municipal Ordinance No. 2019-___ Page 2 services provided to the City as a whole, and unique and in the best interests of Special Service Area 2019-1. The City’s levy of special taxes against said Subject Territory shall be to provide a backup mechanism for payment of any and all costs of continued maintenance, repair and reconstruction of all common areas as shown on Exhibit B within the Special Service Area, including, but not limited to, entry signage, sidewalks, lighting, landscaping, open spaces, trails, and storm water systems in the event that the Owners and/or a homeowners association within the Special Service Area have failed to do so. The special governmental services for the Special Service Area may include: (1) the maintenance and care of open spaces, trails, and wetlands including planting, landscaping, removal of debris, and cleanup; (2) the cleaning and dredging of storm water detention and retention ponds and basins, drainage swales and ditches; (3) the maintenance and care, including erosion control of the property surrounding such detention and retention ponds and basins, drainage swales and ditches; (4) the maintenance, repair and replacement of storm sewers, drain tile, pipes and other conduit, and appurtenant structures; and (5) the administrative costs incurred by the City in connection with the above (collectively, the “Services”) within the Special Service Area. Section 5: Hearing. That a public hearing was held on the 13th day of November, 2018 at 7:00 p.m. at the City municipal building at 800 Game Farm Road, Yorkville, Illinois, to consider the creation of Special Service Area 2019-1 in the Area and to consider the levy of an annual tax as further described in Section 7. Section 6: Notice. Notice of the public hearing, attached hereto as Exhibit C, was published at least once not less than fifteen (15) days prior to the public hearing specified in Section 5 above, in a newspaper of general circulation in the City. In addition, notice was given by depositing the notice in the United States mail addressed to the person or persons in whose name the general taxes for the last preceding year were paid on each lot, block, tract or parcel of land lying within the proposed special service area. This notice was mailed not less than ten (10) days prior to the time set for the public hearing. In the event taxes for the last preceding year were not paid, the notice shall be sent to the person last listed on the tax rolls prior to that year as the taxpayer of record. Section 7: Objectors. That all persons, including all taxpayers of record and persons owning taxable real property located within Special Service Area 2019-1, were heard at the public hearing held on November 13, 2018. That no objections were filed with the City Clerk within sixty (60) days following the final adjournment of the public hearing objecting to the creation of the Special Service Area 2019-1 or the levy of an annual tax in Special Service Area 2019-1. Section 7: Tax. That there shall be levied in such years as the corporate authorities may hereafter determine to be appropriate, a direct annual tax that in the initial year shall not exceed $1.10 for every $100.00 of equalized assessed value of property in Special Service Area 2019-1 and the maximum rate of such taxes to be extended in any year within Ordinance No. 2019-___ Page 3 the Area shall not exceed $1.10 for every $100.00 of equalized assessed value to pay the annual cost of providing such special services that shall be in addition to all other taxes permitted by law. Section 8: Recording. The City Clerk shall file within 30 days of the adoption of this ordinance a certified copy of this ordinance, including Exhibits A, B and C with the County Clerk of Kendall County and with the Kendall County Recorder’s Office. Section 9: This Ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of ____________________, 2019. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of ____________________, 2019. ______________________________ MAYOR October 25, 2018 RE: Prestwick/Highlands at Ashley Pointe – Public Hearing for Establishing a Dormant (Back up) Special Service Area (SSA) Dear Resident: As the taxpayer of record, you are receiving this letter and the attached notice for a Public Hearing regarding the proposed Prestwick/Highlands at Ashley Pointe Special Service Area (“SSA”) #2019-1, which affects your property. The Yorkville City Council will convene a Public Hearing on Tuesday, November 13, 2018 at 7:00 PM in the City Council Chambers at City Hall, 800 Game Farm Road, Yorkville, Illinois to consider forming a backup mechanism for payment of all future costs to maintain the common areas within the Prestwick/Highlands at Ashley Pointe subdivision, such as open spaces, trails, entry signage, landscaping and storm water detention basins, should the established Homeowners Association fails to do so. Special Service Areas (“SSAs”) are local property tax districts used to provide funding for enhanced services in specific areas within a municipality. These services are in addition to services already provided by the United City of Yorkville and do not replace these City services. Generally, SSAs can be active, meaning assessments are levied on the local property tax bill; or SSAs can be dormant, meaning no assessment is levied on the local property tax bill until such time the specific services are needed to be provided. The proposed Prestwick/Highlands at Ashley Pointe SSA #2019-1 will be a dormant, or back up, special service area and has already been contemplated in Article IV, Section 9 of the Declaration of Covenants, Conditions, Restrictions and Easements for the The Highlands at Ashley Pointe subdivision recorded on May 2, 2007 as Document #200700014390 with the Kendall County Recorder of Deeds Office. The specific areas the dormant SSA will provide back-up funding for are those improvements in the common areas of Lots 357, 358, 359, 360, 361, 362 and 363 on the enclosed map. Should the homeowner’s association fail to maintain these common areas and storm water facilities, the individual owners of lots within the Prestwick/Highlands at Ashley Pointe Subdivision will be levied a tax not to exceed $1.10 for every $100.00 of equalized assessed value of the property and collected as part of the real estate taxes. For questions regarding the dormant special service area or the scheduled public hearing process, please contact me directly at 630-553-8573 Monday through Friday between the house of 8:30AM and 4:30 PM, or anytime via email at knoble@yorkville.il.us. Sincerely, Krysti J. Barksdale-Noble, AICP Community Development Director United City of Yorkville County Seat of Kendall County 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-8545 Fax: 630-553-3436 Website: www.yorkville.il.us Encl. Cc: Bart Olson, City Administrator (via e-mail) Kathleen Field Orr, City Attorney (via e-mail) Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #8 Tracking Number PW 2018-95 Capital Improvement Plan – 5 Year Plan City Council – October 23, 2018 PW 10/16/18 Moved forward to CC consent agenda. PW 2018-95 Brad Sanderson Engineering Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #9 Tracking Number PW 2018-96 Budget Amendment for Radio Purchases City Council – October 23, 2018 PW 10/16/18 Moved forward to CC consent agenda. PW 2018-96 Super-Majority (6 out of 9) Approval See attached memo. Bart Olson Administration Name Department Summary Review of an RFP for purchase of a radio system for Public Works and Parks operations. Background The Public Works Department used to have a vehicle-based radio system several years ago. After the system went obsolete and radio frequencies were reallocated, the Public Works employees have used a variety of phone and internet based hand-held technologies. Currently, Public Works employees end up using their cell phones to relay information to and from plow routes during snowplow operations. This is highly ineffective, and our former purchasing manager set out to research radio system options. That research was transitioned to our new Purchasing Manager, Carri Parker, who has reviewed scope, vendors, and received some quotes from radio companies. A couple of the quotes have been under the $25,000 threshold, and a few over the $25,000 threshold. Using the attached RFP, we propose to solicit bids from different companies for a gps-based radio system for use during Public Works and Parks operations. If the selected vendor’s price is under $25,000, staff can authorize the purchase administratively. If the selected vendor’s price is over $25,000, the purchase authorization will be brought to City Council for a vote. In either scenario, a budget amendment will be needed to cover the expenditure. The budget amendment materials were not available at time of packet creation. Recommendation If the committee is ok with the radio purchase, staff will immediately publish the RFP, and will draft a budget amendment for approval at the October 23rd City Council meeting. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: October 11, 2018 Subject: Budget amendment for radio purchases Summary Amend the Fiscal Year 2019 (01) General Fund, (51) Water Fund, (52) Sewer Fund and the (79) Parks & Recreation Fund for the purposes of purchasing portable GPS-enabled radios that will include a software maintenance program. Background Assuming passage of the attached RFP, the Fiscal Year 2019 Budget would need to be amended to reflect the additional costs associated with the acquisition of approximately 21 portable GPS- enabled radios (including software maintenance). The estimated cost for the radios and corresponding maintenance program is conservatively estimated at $30,000; and would be allocated as follows based on the number of full-time employees in each department (the Public Works Director position is split equally between Streets, Water and Sewer):  25% - Street Department (i.e. General Fund) – 5.34 employees - $7,500  25% - Water Department – 5.33 employees - $7,500  16% - Sewer Department – 3.33 employees - $4,800  34% - Parks Department – 7.00 employees - $10,200 The expense of the radios would be charged to the Operating Supplies line item (ending in 5620), as shown on the attached budgetary sheets that accompany the amendment ordinance. Recommendation Staff recommends approval of the attached budget amendment ordinance. Memorandum To: Public Works Committee From: Rob Fredrickson, Finance Director Date: October 15, 2018 Subject: Fiscal Year 2019 Budget Amendment Ordinance No. 2018-____ Page 1 Ordinance No. 2018-____ AN ORDINANCE AUTHORIZING THE NINTH AMENDMENT TO THE ANNUAL BUDGET OF THE UNITED CITY OF YORKVILLE, FOR THE FISCAL YEAR COMMENCING ON MAY 1, 2018 AND ENDING ON APRIL 30, 2019 WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non-home rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.4, the City adopted Ordinance No. 2018-26 on April 10, 2018 adopting an annual budget for the fiscal year commencing on May 1, 2018 and ending on April 30, 2019; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.6, by a vote of two-thirds of the members of the corporate authorities then holding office, the annual budget of the United City of Yorkville may be revised by deleting, adding to, changing or creating sub-classes within object classes and object classes themselves. No revision of the budget shall be made increasing the budget in the event funds are not available to effectuate the purpose of the revision; and, WHEREAS, funds are available to effectuate the purpose of this revision. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the amounts shown in Schedule A, attached hereto and made a part hereof by reference, increasing and/or decreasing certain object classes and decreasing certain fund balances in the General, Water, Sewer and Parks & Recreation funds with respect to the United City of Yorkville’s 2018-2019 Budget are hereby approved. Section 2: This ordinance shall be in full force and effect from and after its passage and approval according to law. Ordinance No. 2018-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of ___________________, 2018. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______ day of ___________________, 2018. ______________________________ MAYOR FY 2019 FY 2019 FY 2016 FY 2017 FY 2018 Adopted Amended Actual Actual Actual Budget Budget Revenue Taxes 10,330,920 10,736,464 10,962,693 11,014,213 11,014,213 Intergovernmental 2,311,978 2,235,395 2,296,435 2,512,487 2,512,487 Licenses & Permits 213,451 315,862 364,499 336,000 336,000 Fines & Forfeits 123,639 140,250 123,617 130,400 130,400 Charges for Service 1,401,384 1,465,678 1,508,994 1,535,112 1,535,112 Investment Earnings 6,394 21,197 49,018 20,000 20,000 Reimbursements 113,024 66,449 85,579 55,000 55,000 Miscellaneous 21,919 19,848 19,243 21,750 21,750 Other Financing Sources 7,077 9,645 92,125 18,000 18,000 Total Revenue 14,529,786 15,010,788 15,502,203 15,642,962 15,642,962 Expenditures Salaries 3,958,489 4,212,964 4,522,164 4,901,639 4,901,639 Benefits 2,447,779 2,635,062 2,905,833 3,056,457 3,056,457 Contractual Services 4,593,459 4,793,382 4,765,498 5,046,691 5,046,691 Supplies 216,288 197,932 246,655 338,598 346,098 Other Financing Uses 2,448,123 2,649,065 2,779,764 3,044,911 3,044,911 Total Expenditures 13,664,138 14,488,405 15,219,914 16,388,296 16,395,796 Surplus (Deficit)865,648 522,383 282,289 (745,334)(752,834) Ending Fund Balance 5,691,706 6,214,089 6,496,373 5,468,778 5,743,539 41.7%42.9%42.7%33.4%35.0% GENERAL FUND (01) The General Fund is the City’s primary operating fund. It accounts for major tax revenue used to support administrative and public safety functions. $4,500 $5,000 $5,500 $6,000 $6,500 $7,000 Thousands Fund Balance 1 FY 2019 FY 2019 FY 2016 FY 2017 FY 2018 Adopted Amended Actual Actual Actual Budget Budget Expenditures Salaries 345,777 362,054 395,459 408,909 408,909 Benefits 178,885 196,446 196,203 197,100 197,100 Contractual Services 1,537,504 1,450,218 1,239,831 1,304,948 1,304,948 Supplies 67,617 68,784 97,088 174,798 182,298 Total Public Works Department 2,129,783 2,077,502 1,928,581 2,085,755 2,093,255 PUBLIC WORKS DEPARTMENT - STREETS & SANITATION The Public Works Department is an integral part of the United City of Yorkville. The Street Department maintains a comprehensive road and storm sewer network to ensure the safety and quality of life for the citizens of Yorkville. Disposal of refuse is contracted out to Advanced Disposal. $1,800 $1,850 $1,900 $1,950 $2,000 $2,050 $2,100 $2,150 Thousands 2 410 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 Account Actual Actual Actual Adopted Amended 01-410-50-00-5010 SALARIES & WAGES 329,967 339,927 360,757 382,309 382,309 01-410-50-00-5015 PART-TIME SALARIES 7,709 8,455 8,550 11,600 11,600 01-410-50-00-5020 OVERTIME 8,101 13,672 26,152 15,000 15,000 01-410-52-00-5212 RETIREMENT PLAN CONTRIBUTION 36,546 37,768 41,337 42,448 42,448 01-410-52-00-5214 FICA CONTRIBUTION 25,567 26,608 29,271 30,161 30,161 01-410-52-00-5216 GROUP HEALTH INSURANCE 106,676 121,383 116,109 115,626 115,626 01-410-52-00-5222 GROUP LIFE INSURANCE 645 610 594 437 437 01-410-52-00-5223 DENTAL INSURANCE 8,406 9,010 7,827 7,363 7,363 01-410-52-00-5224 VISION INSURANCE 1,045 1,067 1,065 1,065 1,065 01-410-54-00-5412 TRAINING & CONFERENCES 6,514 2,895 2,603 3,000 3,000 01-410-54-00-5415 TRAVEL & LODGING - 1,157 706 2,000 2,000 01-410-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK 194,379 63,626 - - - 01-410-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - - - 1,523 1,523 01-410-54-00-5435 TRAFFIC SIGNAL MAINTENANCE 23,108 18,871 8,795 20,000 20,000 01-410-54-00-5440 TELECOMMUNICATIONS 2,449 2,751 3,433 3,500 3,500 01-410-54-00-5455 MOSQUITO CONTROL 7,002 7,142 7,142 7,499 7,499 01-410-54-00-5458 TREE & STUMP REMOVAL 8,225 8,980 5,725 15,000 15,000 01-410-54-00-5462 PROFESSIONAL SERVICES 3,906 6,428 3,089 4,000 4,000 01-410-54-00-5482 STREET LIGHTING 3,296 426 400 9,000 9,000 01-410-54-00-5483 JULIE SERVICES - - - 3,000 3,000 01-410-54-00-5485 RENTAL & LEASE PURCHASE 793 6,162 1,238 6,000 6,000 01-410-54-00-5488 OFFICE CLEANING - - 1,164 1,199 1,199 01-410-54-00-5490 VEHICLE MAINTENANCE SERVICES 48,132 30,385 64,919 55,000 55,000 01-410-56-00-5600 WEARING APPAREL 5,043 4,620 6,632 5,100 5,100 01-410-56-00-5619 SIGNS - - - 15,000 15,000 01-410-56-00-5620 OPERATING SUPPLIES 8,828 5,287 18,832 17,600 25,100 01-410-56-00-5626 HANGING BASKETS - - - - - 01-410-56-00-5628 VEHICLE MAINTENACE SUPPLIES 15,265 27,441 27,125 30,000 30,000 01-410-56-00-5630 SMALL TOOLS & EQUIPMENT 3,415 3,270 3,288 6,000 6,000 01-410-56-00-5632 ASPHALT PATCHING - - - 35,000 35,000 01-410-56-00-5640 REPAIR & MAINTENANCE 20,580 12,775 19,339 25,000 25,000 01-410-56-00-5642 STREET LIGHTING SUPPLIES - - - 17,000 17,000 United City of Yorkville General Fund Contractual Services Total:Benefits Contractual Services $178,885 $297,804 $197,100 $130,721 Salaries PUBLIC WORKS - STREET OPERATIONS Description $408,909 $99,214 $362,054 Supplies $345,777 Benefits Total:Salaries Total:$148,823 $408,909 $197,100 $130,721 $196,446 $395,459 $196,203 3 410 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 Account Actual Actual Actual Adopted Amended United City of Yorkville General Fund PUBLIC WORKS - STREET OPERATIONS Description 01-410-56-00-5665 JULIE SUPPLIES - - - 1,200 1,200 01-410-56-00-5695 GASOLINE 14,486 15,391 21,872 22,898 22,898 Total:Supplies $67,617 Total: STREET OPERATIONS $890,083 $68,784 $911,528$776,107 $787,964 $174,798$97,088 $182,298 $919,028 4 FY 2019 FY 2019 FY 2016 FY 2017 FY 2018 Adopted Amended Actual Actual Actual Budget Budget Revenue Licenses & Permits 162,468 171,840 165,755 - - Charges for Service 3,461,906 3,955,944 4,489,995 4,326,486 4,326,486 Investment Earnings 5,492 9,729 11,727 7,000 7,000 Reimbursements 4,605 27,256 388 - - Miscellaneous 57,261 60,865 61,221 62,491 62,491 Other Financing Sources 4,369,998 6,325,992 139,116 142,541 142,541 Total Revenue 8,061,730 10,551,626 4,868,202 4,538,518 4,538,518 Expenditures Salaries 376,019 390,595 412,773 441,121 441,121 Benefits 218,947 235,050 246,029 257,466 257,466 Contractual Services 887,201 827,278 872,119 734,523 734,523 Supplies 266,102 326,045 327,921 354,448 361,948 Capital Outlay 1,069,736 3,499,902 889,684 1,555,976 1,555,976 Debt Service 1,147,429 1,449,609 1,343,250 1,532,837 1,532,837 Other Financing Uses - 6,193,291 1,018,308 - - Total Expenses 3,965,434 12,921,770 5,110,084 4,876,371 4,883,871 Surplus (Deficit)4,096,296 (2,370,144)(241,882)(337,853)(345,353) Ending Fund Balance Equivalent 5,196,289 2,826,144 2,584,262 1,952,155 2,238,909 131.0%21.9%50.6%40.0%45.8% WATER FUND (51) The Water Fund is an enterprise fund which is comprised of both a capital and operational budget. The capital portion is used for the improvement and expansion of water infrastructure, while the operational side is used to service and maintain City water systems. $0 $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 Thousands 5 510 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 Account Actual Actual Actual Adopted Amended 51-510-50-00-5010 SALARIES & WAGES 365,077 375,148 394,263 414,121 414,121 51-510-50-00-5015 PART-TIME SALARIES 3,611 5,530 11,532 15,000 15,000 51-510-50-00-5020 OVERTIME 7,331 9,917 6,978 12,000 12,000 51-510-52-00-5212 RETIREMENT PLAN CONTRIBUTION 40,267 41,132 42,915 45,526 45,526 51-510-52-00-5214 FICA CONTRIBUTION 27,354 28,326 30,192 32,370 32,370 51-510-52-00-5216 GROUP HEALTH INSURANCE 113,806 127,757 134,779 139,233 139,233 51-510-52-00-5222 GROUP LIFE INSURANCE 777 705 705 519 519 51-510-52-00-5223 DENTAL INSURANCE 8,712 9,147 8,808 8,260 8,260 51-510-52-00-5224 VISION INSURANCE 1,131 1,131 1,218 1,218 1,218 51-510-52-00-5230 UNEMPLOYMENT INSURANCE 1,785 1,148 671 2,000 2,000 51-510-52-00-5231 LIABILITY INSURANCE 25,115 25,704 26,741 28,340 28,340 51-510-54-00-5401 ADMINISTRATIVE CHARGEBACK - - 108,154 111,629 111,629 51-510-54-00-5402 BOND ISSUANCE COSTS 40,456 55,732 - - - 51-510-54-00-5405 BUILD PROGRAM 162,468 171,840 165,755 - - 51-510-54-00-5412 TRAINING & CONFERENCES 3,072 3,178 2,515 6,500 6,500 51-510-54-00-5415 TRAVEL & LODGING 1,193 2,123 732 2,000 2,000 51-510-54-00-5415 - - - 2,627 2,627 51-510-54-00-5426 PUBLISHING & ADVERTISING 211 605 932 500 500 51-510-54-00-5429 WATER SAMPLES 6,842 7,607 5,894 10,000 10,000 51-510-54-00-5430 PRINTING & DUPLICATING 2,679 2,405 2,814 3,250 3,250 51-510-54-00-5440 TELECOMMUNICATIONS 24,715 30,807 33,832 30,000 30,000 51-510-54-00-5445 TREATMENT FACILITY SERVICES 113,208 143,204 136,286 145,000 145,000 51-510-54-00-5448 FILING FEES 3,753 2,058 1,901 4,000 4,000 51-510-54-00-5452 POSTAGE & SHIPPING 18,206 16,838 17,723 19,000 19,000 51-510-54-00-5460 DUES & SUBSCRIPTIONS 1,080 1,603 1,169 1,800 1,800 51-510-54-00-5462 PROFESSIONAL SERVICES 47,595 39,025 36,863 45,000 45,000 51-510-54-00-5465 ENGINEERING SERVICES 187,840 46,960 39,975 15,000 15,000 51-510-54-00-5480 UTILITIES 239,114 256,914 279,411 286,518 286,518 51-510-54-00-5483 JULIE SERVICES 4,300 7,849 5,954 3,000 3,000 51-510-54-00-5485 RENTAL & LEASE PURCHASE 464 423 929 1,000 1,000 51-510-54-00-5488 OFFICE CLEANING - - 1,164 1,199 1,199 WATER OPERATIONS Description Benefits Contractual Services $376,019 $218,947 Salaries $390,595 COMPUTER REPLACEMNET CHARGEBACK $412,773 $246,029 $257,466 $441,121Total:Salaries Benefits Total:$235,050 United City of Yorkville Water Fund $441,121 $257,466 6 510 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 Account Actual Actual Actual Adopted Amended WATER OPERATIONS Description United City of Yorkville Water Fund 51-510-54-00-5490 VEHICLE MAINTENANCE SERVICES 14,551 8,862 5,930 12,000 12,000 51-510-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 6,994 15,096 15,023 25,000 25,000 51-510-54-00-5498 PAYING AGENT FEES 2,241 1,415 1,888 2,000 2,000 51-510-54-00-5499 BAD DEBT 6,219 12,734 7,275 7,500 7,500 51-510-56-00-5600 WEARING APPAREL 5,194 4,264 6,837 5,100 5,100 51-510-56-00-5620 OPERATING SUPPLIES 5,993 7,744 2,807 7,500 15,000 51-510-56-00-5628 VEHICLE MAINTENACE SUPPLIES 1,082 699 2,416 2,500 2,500 51-510-56-00-5630 SMALL TOOLS & EQUIPMENT 1,144 4,447 1,365 4,000 4,000 51-510-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 641 850 559 - - 51-510-56-00-5638 TREATMENT FACILITY SUPPLIES 151,829 173,204 159,093 183,750 183,750 51-510-56-00-5640 REPAIR & MAINTENANCE 12,970 19,307 15,183 27,500 27,500 51-510-56-00-5664 METERS & PARTS 72,039 97,378 117,151 100,000 100,000 51-510-56-00-5665 JULIE SUPPLIES 1,272 3,669 693 1,200 1,200 51-510-56-00-5695 GASOLINE 13,938 14,483 21,817 22,898 22,898 51-510-60-00-6022 WELL REHABILITATIONS 128,876 174,197 264,985 257,500 257,500 51-510-60-00-6011 PROPERTY ACQUISITION - - - 200,000 200,000 51-510-60-00-6025 ROAD TO BETTER ROADS PROGRAM 259,341 316,911 272,423 250,000 250,000 51-510-60-00-6034 WHISPERING MEADOWS SUBDIVISION - - 115 49,220 49,220 51-510-60-00-6059 US34 (IL RT47/ORCHARD RD) PROJECT - - 26,676 4,212 4,212 51-510-60-00-6060 EQUIPMENT - 3,248 8,825 5,000 5,000 51-510-60-00-6066 RTE 71 WATERMAIN RELOCATION 15,955 24,195 44,904 533,500 533,500 51-510-60-00-6070 VEHICLES - 65,710 - 50,000 50,000 51-510-60-00-6079 ROUTE 47 EXPANSION 197,544 197,544 197,544 197,544 197,544 51-510-60-00-6081 CATION EXCHANGE MEDIA REPLACEMENT - - - 9,000 9,000 51-510-60-00-6082 COUNTRYSIDE PKY IMPROVEMENTS 468,020 2,718,097 74,212 - - 51-510-77-00-8000 PRINCIPAL PAYMENT - 73,543 113,991 117,664 117,664 51-510-77-00-8050 INTEREST PAYMENT - 228,066 161,055 156,493 156,493 $1,069,736 $326,045 Total:Capital Outlay Debt Service - 2015A Bond Total:Debt Service - 2015A Bond $0 $301,609 $275,046 $274,157 $1,555,976$889,684 Capital Outlay Supplies $266,102 $3,499,902 $327,921 $887,201 $827,278 $872,119 $734,523 $354,448 Supplies Total:Contractual Services Total: $734,523 $361,948 $1,555,976 $274,157 7 510 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 Account Actual Actual Actual Adopted Amended WATER OPERATIONS Description United City of Yorkville Water Fund 51-510-83-00-8000 PRINCIPAL PAYMENT 15,000 15,000 - - - 51-510-83-00-8050 INTEREST PAYMENT 121,793 121,163 - - - 51-510-85-00-8000 PRINCIPAL PAYMENT - - 430,000 470,000 470,000 51-510-85-00-8050 INTEREST PAYMENT - - 248,124 195,250 195,250 51-510-86-00-8000 PRINCIPAL PAYMENT 100,000 100,000 100,000 300,000 300,000 51-510-86-00-8050 INTEREST PAYMENT 25,450 21,450 17,300 13,050 13,050 51-510-87-00-8000 PRINCIPAL PAYMENT 435,000 460,000 - - - 51-510-87-00-8050 INTEREST PAYMENT 172,606 155,206 - - - 51-510-89-00-8000 PRINCIPAL PAYMENT 94,544 96,923 99,361 101,860 101,860 51-510-89-00-8050 INTEREST PAYMENT 30,486 28,108 25,669 23,170 23,170 51-510-94-00-8000 PRINCIPAL PAYMENT 120,000 120,000 120,000 130,000 130,000 51-510-94-00-8050 INTEREST PAYMENT 32,550 30,150 27,750 25,350 25,350 51-510-99-00-9923 TRANSFER TO CITY-WIDE CAPITAL - - 1,018,308 - - 51-510-99-00-9960 PAYMENT TO ESCROW AGENT - 6,193,291 - - - $0 Debt Service - 2007A Bond Total:Debt Service - 2007A Bond $136,793 $136,163 Debt Service - 2016 Refunding Bond Total:Debt Service - 2016 Refunding Bond $0 $0 $678,124 Total:Debt Service - 2006A Refunding $615,206$607,606 $121,450 Debt Service - 2006A Refunding Debt Certificates $0 Debt Service - IEPA Loan L17-156300 Debt Service - 2003 Debt Certificates Total:Debt Service - 2003 Debt Certificates $125,450 $117,300 $0 $0 Total: WATER OPERATIONS $3,965,434 $12,921,770 $5,110,084 $4,876,371 Total:Other Financing Uses $0 $6,193,291 $150,150 $147,750 Total:Debt Service - IL EPA Loan 156300 $125,031$125,030 Total:Debt Service - 2014C Ref Bond $152,550 $1,018,308 $155,350 Debt Service - 2014C Refunding Bond $125,030 $0 $125,030 $155,350 $0 $4,883,871 $0 $665,250 $313,050 $665,250 Other Financing Uses $313,050 $0 $125,030 8 FY 2019 FY 2019 FY 2016 FY 2017 FY 2018 Adopted Amended Actual Actual Actual Budget Budget Revenue Licenses & Permits 77,350 105,392 93,000 - - Charges for Service 1,312,456 1,286,891 1,595,338 1,558,658 1,558,658 Investment Earnings 1,193 3,899 24,274 1,250 1,250 Reimbursements 1,264 8,149 54 - - Other Financing Sources 1,134,654 1,134,052 1,137,166 856,583 856,583 Total Revenue 2,526,917 2,538,383 2,849,832 2,416,491 2,416,491 Expenditures Salaries 205,371 212,574 224,215 234,507 234,507 Benefits 104,560 105,974 111,531 113,682 113,682 Contractual Services 177,716 170,831 221,111 139,140 139,140 Supplies 38,924 38,912 45,902 51,080 55,880 Capital Outlay 284,509 228,131 228,179 513,167 513,167 Developer Commitments 32,890.00 33,872 34,888 35,938 35,938 Debt Service 1,865,399 1,865,857 1,877,110 1,880,265 1,880,265 Other Financing Uses 76,275 75,075 73,875 77,675 77,675 Total Expenses 2,785,644 2,731,226 2,816,811 3,045,454 3,050,254 Surplus (Deficit)(258,727)(192,843)33,021 (628,963)(633,763) Ending Fund Balance Equivalent 1,570,874 1,378,030 1,411,051 705,765 777,288 56.4%50.5%50.1%23.2%25.5% SEWER FUND (52) The Sewer Fund is an enterprise fund which is comprised of both a capital and operational budget. The capital portion is used for improvement and expansion of the sanitary sewer infrastructure while the operational side allows the City to service and maintain sanitary sewer systems. $0 $500 $1,000 $1,500 $2,000 Thousands 9 520 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 Account Actual Actual Actual Adopted Amended 52-520-50-00-5010 SALARIES & WAGES 205,240 212,553 223,926 233,507 233,507 52-520-50-00-5020 OVERTIME 131 21 289 1,000 1,000 52-520-52-00-5212 RETIREMENT PLAN CONTRIBUTION 22,403 22,899 24,177 25,054 25,054 52-520-52-00-5214 FICA CONTRIBUTION 15,474 15,904 16,847 17,311 17,311 52-520-52-00-5216 GROUP HEALTH INSURANCE 48,364 48,457 51,511 51,285 51,285 52-520-52-00-5222 GROUP LIFE INSURANCE 409 371 371 273 273 52-520-52-00-5223 DENTAL INSURANCE 4,159 4,367 4,239 3,901 3,901 52-520-52-00-5224 VISION INSURANCE 552 552 594 594 594 52-520-52-00-5230 UNEMPLOYMENT INSURANCE 941 478 353 1,000 1,000 52-520-52-00-5231 LIABILITY INSURANCE 12,258 12,946 13,439 14,264 14,264 52-520-54-00-5401 ADMINISTRATIVE CHARGEBACK - - 38,925 40,176 40,176 52-520-54-00-5405 BUILD PROGRAM 76,600 104,700 93,000 - - 52-520-54-00-5406 RENEW PROGRAM 750 692 - - - 52-520-54-00-5412 TRAINING & CONFERENCES 1,515 1,703 1,180 2,500 2,500 52-520-54-00-5415 TRAVEL & LODGING 1,232 2,681 344 2,000 2,000 52-520-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - - - 263 263 52-520-54-00-5430 PRINTING & DUPLICATING 1,265 1,133 1,307 1,500 1,500 52-520-54-00-5440 TELECOMMUNICATIONS 2,398 2,411 8,667 9,000 9,000 52-520-54-00-5444 LIFT STATION SERVICES 5,898 648 20,727 10,000 10,000 52-520-54-00-5462 PROFESSIONAL SERVICES 8,615 14,772 14,638 18,000 18,000 52-520-54-00-5480 UTILITIES 19,100 17,660 20,081 21,200 21,200 52-520-54-00-5483 JULIE SERVICES - - - 3,000 3,000 52-520-54-00-5485 RENTAL & LEASE PURCHASE 766 423 662 1,000 1,000 52-520-54-00-5488 OFFICE CLEANING - - 729 751 751 52-520-54-00-5490 VEHICLE MAINTENANCE SERVICES 5,437 8,549 1,643 10,000 10,000 52-520-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 51,366 11,924 15,072 16,000 16,000 52-520-54-00-5498 PAYING AGENT FEES 1,277 1,542 1,277 1,500 1,500 52-520-54-00-5499 BAD DEBT 1,497 1,993 2,859 2,250 2,250 $224,215 $111,531 $221,111 $104,560 $105,974 Contractual Services $177,716 $170,831 Total:Salaries Benefits Supplies Total: SEWER OPERATIONS Description Benefits Contractual Services $205,371 Salaries $212,574 $234,507 $113,682 $139,140 Total: United City of Yorkville Sewer Fund $234,507 $113,682 $139,140 10 520 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 Account Actual Actual Actual Adopted Amended SEWER OPERATIONS Description United City of Yorkville Sewer Fund 52-520-56-00-5600 WEARING APPAREL 3,441 2,791 3,965 3,980 3,980 52-520-56-00-5610 OFFICE SUPPLIES 569 465 1,029 1,000 1,000 52-520-56-00-5613 LIFT STATION MAINTENANCE 5,584 3,604 8,006 8,000 8,000 52-520-56-00-5620 OPERATING SUPPLIES 6,621 5,868 4,516 6,500 11,300 52-520-56-00-5628 VEHICLE MAINTENANCE SUPPLIES 2,697 3,590 5,356 2,000 2,000 52-520-56-00-5630 SMALL TOOLS & EQUIPMENT 1,848 3,658 711 2,000 2,000 52-520-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - 1,270 - - - 52-520-56-00-5640 REPAIR & MAINTENANCE 4,290 3,708 2,243 5,000 5,000 52-520-56-00-5665 JULIE SUPPLIES - - - 1,200 1,200 52-520-56-00-5695 GASOLINE 13,874 13,958 20,076 21,400 21,400 52-520-60-00-6025 ROAD TO BETTER ROADS 225,494 162,427 160,219 200,000 200,000 52-520-60-00-6034 WHISPERING MEADOWS SUBDIVISION - - 172 48,150 48,150 52-520-60-00-6059 US34 (IL 47/ORCHARD RD) PROJECT - - 4,213 17,002 17,002 52-520-60-00-6060 EQUIPMENT - 1,014 - - - 52-520-60-00-6066 RT71 SANITARY SEWER REPLACEMENT - 5,675 4,560 189,000 189,000 52-520-60-00-6079 ROUTE 47 EXPANSION 59,015 59,015 59,015 59,015 59,015 52-520-75-00-7500 32,890 33,872 34,888 35,938 35,938 52-520-84-00-8000 PRINCIPAL PAYMENT 395,000 410,000 435,000 455,000 455,000 52-520-84-00-8050 INTEREST PAYMENT 65,825 52,000 35,600 18,200 18,200 52-520-90-00-8000 PRINCIPAL PAYMENT 110,000 115,000 120,000 130,000 130,000 52-520-90-00-8050 INTEREST PAYMENT 52,870 47,755 42,293 36,233 36,233 $45,902 $228,179 Debt Service - 2003A IRBB Debt Certificates Total: Total: Total: Supplies LENNAR - RAINTREE SEWER RECPATURE Total: Debt Service - 2004B Bond $228,131 Developer Commitments $32,890 $33,872 $462,000 $166,233 Capital Outlay $51,080 $513,167 $35,938 $38,912 $473,200 $162,755 $284,509 Debt Service - 2004B Bond $460,825 Debt Service - 2003 IRBB $34,888 $470,600 $162,293 $35,938 $473,200 $166,233 $55,880 $513,167 $38,924 $162,870 Capital Outlay Developer Commitments Total: 11 520 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 Account Actual Actual Actual Adopted Amended SEWER OPERATIONS Description United City of Yorkville Sewer Fund 52-520-92-00-8000 PRINCIPAL PAYMENT 715,000 745,000 780,000 810,000 810,000 52-520-92-00-8050 INTEREST PAYMENT 419,654 389,052 357,166 323,782 323,782 52-520-96-00-8000 PRINCIPAL PAYMENT 95,821 98,353 100,952 103,619 103,619 52-520-96-00-8050 INTEREST PAYMENT 11,229 8,697 6,099 3,431 3,431 52-520-99-00-9951 TRANSFER TO WATER 76,275 75,075 73,875 77,675 77,675 Debt Service - IEPA Loan L17-115300 $107,050 Total: $1,134,654 $1,133,782 Debt Service - 2011 Refunding Bond Total:Debt Service - 2011 Refunding $1,137,166 $2,731,226 Other Financing Uses $76,275 Total:Debt Service - IEPA Loan 115300 $107,050 Other Financing Uses $107,050 $75,075 $77,675 $3,045,454$2,816,811 $107,051 $73,875 $77,675 $3,050,254 $1,133,782 $107,050 Total: SEWER OPERATIONS $2,785,644 $1,134,052 12 FY 2019 FY 2019 FY 2016 FY 2017 FY 2018 Adopted Amended Actual Actual Actual Budget Budget Revenue Charges for Service 408,469 455,676 453,466 511,815 511,815 Investment Earnings 369 328 800 500 500 Reimbursements 12,890 3,002 174 - - Miscellaneous 219,704 209,970 234,784 201,000 201,000 Other Financing Sources 1,076,831 1,118,638 1,308,583 1,274,699 1,274,699 Total Revenue 1,718,263 1,787,614 1,997,807 1,988,014 1,988,014 Expenditures Salaries 723,194 805,190 868,189 972,772 972,772 Benefits 325,538 365,079 390,010 432,587 432,587 Contractual Services 252,132 311,346 318,383 294,214 294,214 Supplies 474,172 360,884 393,250 386,735 396,935 Total Expenditures 1,775,036 1,842,499 1,969,832 2,086,308 2,096,508 Surplus (Deficit)(56,773)(54,885)27,975 (98,294)(108,494) Ending Fund Balance 500,762 445,875 473,850 312,946 365,356 28.2%24.2%24.1%15.0%17.4% PARKS & RECREATION FUND (79) This fund accounts for the daily operations of the Parks and Recreation Department. Programs, classes, special events and maintenance of City wide park land and public facilities make up the day to day operations. Programs and classes consist of a wide variety of options serving children through senior citizens. Special events range from Music Under the Stars to Home Town Days. City wide maintenance consists of over two hundred acres at more than fifty sites including buildings, boulevards, parks, utility locations and natural areas. $0 $100 $200 $300 $400 $500 $600 Thousands Fund Balance 13 790 FY 2016 FY 2017 FY 2018 FY 2019 FY 2019 Account Actual Actual Actual Adopted Amended 79-790-50-00-5010 SALARIES & WAGES 387,634 425,198 459,025 485,686 485,686 79-790-50-00-5015 PART-TIME SALARIES 24,382 35,251 37,282 50,000 50,000 79-790-50-00-5020 OVERTIME 1,884 2,091 2,533 3,000 3,000 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 41,923 46,256 51,254 54,010 54,010 79-790-52-00-5214 FICA CONTRIBUTION 30,890 34,143 36,883 39,814 39,814 79-790-52-00-5216 GROUP HEALTH INSURANCE 102,203 119,781 131,162 155,114 155,114 79-790-52-00-5222 GROUP LIFE INSURANCE 790 884 896 580 580 79-790-52-00-5223 DENTAL INSURANCE 7,978 8,353 9,726 10,417 10,417 79-790-52-00-5224 VISION INSURANCE 947 1,002 1,313 1,457 1,457 79-790-54-00-5412 TRAINING & CONFERENCES 2,136 4,410 4,186 7,000 7,000 79-790-54-00-5415 TRAVEL & LODGING 85 807 248 3,000 3,000 79-790-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK - 53,908 70,000 - - 79-790-54-00-5424 - - - 5,200 5,200 79-790-54-00-5440 TELECOMMUNICATIONS 5,312 6,278 6,348 6,500 6,500 79-790-54-00-5462 PROFESSIONAL SERVICES 7,206 2,461 1,940 3,000 3,000 79-790-54-00-5466 LEGAL SERVICES 5,415 663 2,634 6,000 6,000 79-790-54-00-5485 RENTAL & LEASE PURCHASE 2,461 2,334 5,818 2,500 2,500 79-790-54-00-5495 OFFICE CLEANING - - 2,719 2,800 2,800 79-790-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 36,800 22,411 17,640 50,000 50,000 79-790-56-00-5600 WEARING APPAREL 5,759 5,344 8,647 6,220 6,220 79-790-56-00-5620 OPERATING SUPPLIES 147,028 23,577 31,213 25,000 35,200 79-790-56-00-5630 SMALL TOOLS & EQUIPMENT 5,518 1,576 5,965 6,000 6,000 79-790-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 2,000 2,000 2,000 20,000 20,000 79-790-56-00-5640 REPAIR & MAINTENANCE 64,517 69,160 68,347 66,000 66,000 79-790-56-00-5695 GASOLINE 11,694 12,439 15,686 14,445 14,445 Description Salaries PARKS DEPARTMENT EXPENDITURES COMPUTER REPLACEMENT CHARGEBACK Salaries $413,900Total: Benefits Benefits $93,272 $184,731 Contractual Services Contractual Services Total: Supplies Total:$131,858 $973,465 Supplies $880,327 $236,516 $114,096 $894,562 $147,865 $1,033,943 $137,665 $1,023,743Total: PARK DEPT EXPENDITURES United City of Yorkville Parks and Recreation Fund $538,686 $261,392 $86,000 $462,540 Total: $538,686 $261,392 $86,000 $498,840 $231,234 $111,533$59,415 $210,419 14 REQUESTS FOR PROPOSALS FOR PORTABLE GPS-ENABLED RADIOS AND SOFTWARE MAINTENANCE Page | 2 LEGAL NOTICE REQUEST FOR PROPOSAL The United City of Yorkville is seeking proposals for the purchase of portable GPS-enabled radios that will include a software maintenance program. Sealed proposals will be received at the address listed below until ________________, at ______________ local time. Proposals will be publicly opened and read aloud at the above stated time and place. Proposals not physically received at the City by ____________ local time on _____________________, will be returned, unopened to the firm. All proposals should be addressed to: United City of Yorkville Re: (vendor name) Request for Proposal for Radio Purchase and Software Maintenance Attention: Carri Parker, Purchasing Manager 800 Game Farm Road Yorkville, IL 60560 Proposal packets are available online at https://www.yorkville.il.us. The link can be found under the Business Tab-Proposals & RFPs. Additionally; packets may be picked up at the Yorkville City Hall, 800 Game Farm Road, Yorkville, IL 60560. Questions regarding this request for proposal should be in writing and directed to Carri Parker, Purchasing Manager, at cparker@yorkville.il.us. SPECIFICATIONS MUST BE MET AT THE TIME THE PROPOSAL IS DUE. Emailed or faxed proposals will not be accepted. The City Council reserves the right to accept or reject any and all proposals, to waive technicalities and to accept or reject any item of any proposal. The person or firm submitting the proposal shall at all times observe and conform to all laws, ordinances, and regulations of the Federal, State, and City which may in any manner affect the proposal. Page | 3 SCOPE OF WORK SPECIFICATIONS SECTION 1 - INTRODUCTION 1.1 Introduction to MOTOTRBO™ Improving workforce productivity and operational effectiveness requires superior communications quality, reliability, and functionality. MOTOTRBO is the first digital two-way radio system from Motorola specifically designed to meet the requirements of professional organizations that need a customizable, business critical, private communication solution using licensed spectrum. MOTOTRBO combines the best in two-way radio functionality with digital technology to deliver increased capacity and spectral efficiency, integrated data applications and enhanced voice communications. MOTOTRBO is an integrated voice and data system solution comprising of mobile and portable radios, audio and energy accessories, repeaters, text messaging and location tracking applications, and a third-party application developers program. Figure 1-1 MOTOTRBO System This document will enable the reader to understand the features and capabilities of the MOTOTRBO System Topologies. 1.2 MOTOTRBO Digital Radio Technology This section provides a brief overview of MOTOTRBO digital radio technology. It addresses four of the primary benefits delivered by the MOTOTRBO technology: spectral efficiency, less infrastructure, system flexibility, improved audio performance, and coverage. 1.2.1 Spectrum Efficiency via Two-Slot TDMA MOTOTRBO uses two-slot TDMA architecture. This architecture divides the channel into two alternating time slots, thereby creating two logical channels, and each user accesses a time slot as if it is an independent channel. A transmitting radio transmits information only during its selected slot and will be idle during the alternate slot. The Page | 4 receiving radio observes the transmissions in either time slot and relies on the signaling information included in each time slot to determine which call it was meant to receive. By comparison, analog radios operate on the concept of Frequency Division Multiple Access (FDMA). In FDMA, each transmitting radio transmits continuously on a designated channel, and the receiving radio receives the relevant transmission by tuning to the desired carrier frequency. Figure 1-2 Comparison between Analog and MOTOTRBO TDMA offers a straightforward method for achieving 6.25 kHz equivalency in 12.5 kHz repeater channels. This is a major benefit for users of increasingly crowded licensed bands. Instead of dividing channels into smaller slices of decreased bandwidth, which is what would be required to increase spectrum efficiency with FDMA. TDMA uses the full 12.5 kHz channel bandwidth but increases efficiency by dividing it into two alternating time slots. Additionally, this method preserves the well-known radio frequency (RF) performance characteristics of the 12.5 kHz signal. The actual transmitted power and radiated emissions of the 12.5 kHz signal of two-slot TDMA occupy the channel, propagates, and performs essentially in the same way as an analog 12.5 kHz signal. With the added advantages of digital technology, TDMA-based radios can work within a single repeater channel to provide roughly twice the traffic capacity, while offering RF coverage equivalent to, or better than analog systems. 1.2.2 Two-Slot TDMA Reduces Infrastructure Equipment TDMA essentially doubles repeater capacity. This means that one MOTOTRBO repeater does the work of two analog repeaters (a MOTOTRBO repeater supports two calls simultaneously). This saves costs of repeater hardware, maintenance, and also saves on Page | 5 the cost and complexity of RF combining equipment necessary in multi-channel configurations. Just as importantly, the two slot TDMA signal fits cleanly into a customer’s existing, licensed channels; there is no need to obtain new licenses for the increase in repeater capacity and compared to alternative technologies that may operate on different bandwidths, there is no comparative increase in the risk of interference with or from adjacent channels. Figure 1-3 MOTOTRBO Requires Less Combining Equipment 1.2.3 System Flexibility The two-time slots or logical channels enabled by two-slot TDMA can potentially be used for a variety of purposes. Many organizations deploying MOTOTRBO systems can use these slots in many different ways: Page | 6  Use both slots as voice channels. This doubles the voice capacity per licensed repeater channel, thereby increasing the number of users the system can accommodate and increasing the amount of air time the users can consume.  Use both slots as data channels. This allows organizations to fully deploy data transactions  Use one slot as a voice channel, and the other as a data channel. This is a flexible solution that allows customers to equip their voice users with mobile data, messaging or location tracking capabilities. In any of these scenarios, additional benefits are realized within the existing licensed repeater channel(s). Figure 1-4 Example of Two-Slot TDMA 1.2.4 Digital Audio Coverage, Quality & User Expectations The main difference between analog and digital coverage is how the audio quality degrades throughout the coverage region. Analog audio degrades linearly throughout the region of coverage, while digital audio quality performs more consistently in the same region of coverage. A primary reason for the different degradation characteristics is the use of forwarding error correction coding used in digital transmissions, which can accurately deliver both audio and data content with virtually no loss over a far greater area. It is the error protection that allows a MOTOTRBO system to provide consistent audio quality throughout its coverage area. A comparable analog system can never offer such consistency. In the MOTOTRBO system, the audio quality remains at a high level, because the error protection minimizes the noise effect. Page | 7 The figure below graphically illustrates the relationship of delivered system audio quality, while comparing good to poor audio quality with strong to weak signal strength. Do note that  In very strong signal areas the analog signal, because there is no processing, may sound slightly better than the digital audio signal.  Digital signals increase the effective coverage area above the minimally acceptable audio quality level.  Digital signals improve the quality and consistency of the audio throughout the effective coverage area.  Digital signals do not necessarily increase the total distance that an RF signal propagates. Figure 1-5 Comparison of Audio Quality versus Signal Strength for Analog & Digital There are a number of differences between how digital audio behaves compared to analog audio from the end user (listener’s) perspective. Motorola has found that setting proper end-user expectations in this regard is an important aspect of system planning. Below are what end users will experience with digital audio.  Consistent performance throughout coverage area with no gradual fade at the fringes: While analog signals slowly degrade as the receiver moves away from the transmitter, digital signals perform more consistently throughout the coverage area. However, digital signals can shift more abruptly from “good” to “no signal,” when crossing the fringe of the coverage area. This means users cannot rely on degrading audio quality to warn them that they are approaching the fringe of coverage. On the other hand, just prior to the fringe of the coverage area, digital audio is still crisp and clean whereas analog audio has excessive noise and static.  Digital Sounds Different: The vocoding process is designed to deliver optimum audio quality with a very small number of bits. Some listeners find the resulting tonal qualities of digital speech somewhat different from what they have Page | 8 experienced with analog speech. Because the vocoding process is highly specialized for reproducing human speech, other sounds like music and tones are not reproduced accurately. Additionally, digital audio can introduce end-to-end audio delays. When overwhelming errors or dropouts are encountered, digital radios can generate some unique-sounding audio “artifacts.”  Background Noise Reduction: The advanced vocoding capabilities in MOTOTRBO also include background noise reduction. Regardless of what is happening in the environment of the transmitting radio, the only voice is reconstructed at the receiving radio. Background noise like machine noise, wind noise, and traffic noise, is not reconstructed, and thus not heard. This is a key advantage of the MOTOTRBO digital voice solution over typical analog solutions because noisy environments like factories, stores, work sites, and windy locations do NOT significantly degrade communications intelligibility. 1.2.5 General Requirements 1.2.5.1 The system and/or user equipment shall support digital transmissions on a 12.5 kHz TDMA X2 channel (6.25 equivalent). It is preferred that TDMA technology is implemented on the digital system. The system and/or user equipment shall also support analog transmissions on 12.5 kHz or 25 kHz channels. 1.2.5.2 It is preferred that the repeater/base station equipment is able to manage two independent time slots on a single 12.5kHz frequency using TDMA technology transmissions. 1.2.5.3 The system shall support single-site configurations and a modular design to allow for multi-site configurations which will allow for roaming with configurable parameters for optimizing roaming performance in the future 1.2.5.4 The system shall support data traffic on available timeslots in the pool of resources. 1.2.5.5 The system shall be capable of supporting data communications that include GPS location services, text messaging, and a data interface for other customer specific and supplied applications including system performance management, VoIP dispatch, AVL, work-order management, and email connectivity. 1.2.5.6 The manufacturer shall provide details on the ease of expansion of their system. This will include how to expand the number of radios, sites, and channels in their solution. 1.2.5.7 Voice shall take priority over data transmissions on radios transmitting both voice and data information. Page | 9 Section 2 - MOTOTRBO™ Digital Features 2.1 Group Calls The digital group is a way of enabling groups to share a talk group without distracting and disrupting one another. Because two-way radios are well suited for “one-to-many” types of calls, the Group Call is the most common call in a MOTOTRBO system. Individual radios that need to communicate with one another are grouped together and configured to be members of a group. A transmitting radio can be heard by all the radios within the same group and on the same logical channel (frequency & time slot). Two radios cannot hear each other if they are on the same logical channel (frequency & time slot) but on different groups. Two radios on different logical channels cannot hear each other, even if they are placed in the same group. In MOTOTRBO systems, capabilities for Group Calls are configured with the portable and mobile radio CPS (Customer Programming Software). The repeater does not require any specific configuration for groups. The radios can be configured to enable the user to select among multiple groups using the radio channel selector knob, buttons or using the radio menu contact list. 2.2 Private Calls MOTOTRBO provides the capability for a user to place a Private Call directly to another radio, even if they are not in the same group. However, for this action to take place, both radios need to be on the same channel and time slot. This feature allows a radio user to carry a one-to-one conversation that is only heard by the two parties involved. Private calls can be configured as confirmed or unconfirmed on a per channel basis. For confirmed Private Calls, the calling radio transmits a short control signal message to the target radio. The signaling verifies the presence of the target radio before being allowed to start the call. The receiving user does not need to manually “answer” this signal, but rather the receiving radio automatically responds to the setup request. Once the receiving radio replies to the setup request, the initiating radio sounds a Talk Permit tone and starts the call. The receiving radio sounds a Private Call indication to the user, prior to relaying the received voice. Once a Private Call is set up, subsequent transmissions do not require the call setup messaging. 2.3 All Call All Call is a one-way voice call between a privileged operator and all users on a logical channel. The transmitting radio utilizes a special All Call group that every radio on the same system and logical channel (regardless of group) will receive. An All Call is a one- way transmission and users cannot talk back to an All Call. If a user transmits after receiving an All Call, the user transmits using his currently selected group. The ability to initiate an All Call is only programmed into radios that are used in supervisory roles. All other radios monitor All Call transmissions by default. Page | 10 2.4 DTMF Hot Keypad When this feature is enabled, the numeric keypad allows live dialing during dispatch operation. During a voice call, the user can transmit the following characters using a MOTOTRBO radio with keypad: 0 1 2 3 4 5 6 7 8 9 * #. These characters are encoded as dual tone multi-frequency (DTMF). These DTMF tones enable the user to communicate with a device connected to a control station using the numeric keypad. 2.5 Transmit Interrupt The Transmit Interrupt feature is a suite of features proprietary to Motorola. This feature generally allows a radio to shut down an ongoing clear, Basic Privacy, or Enhanced Privacy interruptible voice transmission, and potentially initiate a new transmission. Transmit Interrupt is independent of call type. Therefore it applies to Group Calls, Private Calls, Emergency Calls and All Calls. This feature also applies to Private Calls that are initiated via remote monitor command, and Group Calls that are initiated via the emergency remote monitor. To support different use cases, Transmit Interrupt has four unique variations:  Voice Interrupt: This feature allows a radio that is unmated to an interruptible voice call to stop the ongoing voice transmission and initiate its own voice transmission to the same call membership. Voice Interrupt is typically used during a prolonged voice transmission when “late-breaking” or urgent information becomes available, and it is necessary to disseminate the information to the groups as quickly as possible.  Emergency Voice Interrupt: This feature allows a radio to stop any ongoing interruptible voice transmission and initiate its own emergency transmission. Emergency Voice Interrupt gives a radio improved access to the radio channel, in an emergency condition.  Remote Voice Dekey: This feature allows a radio to stop an ongoing interruptible voice transmission. It is typically used by a supervisor to remotely de-key a radio that is inadvertently transmitting (for example, the PTT is inadvertently pressed for an extended period of time) and occupying the radio channel.  Data Over Voice Interrupt: This feature allows a third-party data application on an option board or attached PC to control the radio in order to stop any ongoing interruptible voice transmission and initiate its own data message transmission. The application can also specify in the data message, an option to discard itself if an ongoing voice transmission is not interruptible. This feature is useful in situations where data traffic is more important than voice traffic. Data Over Voice Interrupt is not used by any data application native to the radio (for example, Text Message, Location, and Telemetry do not use Data Over Voice Interrupt). Page | 11 2.6 Digital Signaling Features Within a given time slot, the digital call is organized into voice information and signaling information. Included in the signaling information is an identifier used to describe the type of call that is transmitted within the time slot (for example, Group Call, All Call, or Private Call). Signaling information also includes identification information and/or control information, which is used to notify listeners on a voice call of system events and status (for example, the ID of the transmitting radio and the Group ID). Because this information is repeated periodically during the course of the call, this embedded signaling allows users to join a voice transmission that is already in progress and still participate in the call. This is referred to as Late Entry and is an advantage over analog signaling schemes. 2.7 PTT ID and Aliasing This feature allows the target radio to identify the originator of a call. If programmed with the radio CPS (Customer Programming Software), a user-friendly alphanumeric name or “alias” can also be displayed. These user-friendly aliases are also used when initiating voice calls and digital signaling features. The alias information in the transmitting radio should correspond with the alias information in the receiving radio. The transmitting radio ID is sent over-the-air and, if there is an alias for that ID in the receiving radio, the receiving radio displays the alias. If no alias is configured at the receiving radio for that ID, then only the transmitting radio’s ID is shown. 2.8 Radio Enable/Disable There are two ways to enable/disable a radio:  By another radio, typically in a supervisory role, that sends Inhibit/Uninhibit command using over-the-air signaling, or  By a third-party application connected to the repeater or radio system, that sends Inhibit/Uninhibit command using the Application Developer Program (ADP) application. 2.9 Remote Monitor The Remote Monitor feature allows a remote user to activate a target radio’s microphone and a transmitter for a period of time. A call is silently set up on the target radio, and its PTT is controlled remotely without any indications given to the end user. The duration that the target radio transmits after receiving a Remote Monitor command is set in the target radio through the CPS. When receiving the Remote Monitor command, the target radio initiates a Private Call back to the originator of the Remote Monitor command. This feature is used to ascertain the situation of a target radio which is powered-on but is unresponsive. This is beneficial in a number of situations including: Page | 12  Theft,  Incapacity of the radio user, or  Allowing the initiator of an Emergency Call to communicate hands-free in an emergency situation. The Remote Monitor feature may be activated on a disabled radio. Remote Monitor could also be programmed to be activated on the radio that is in emergency mode only. 2.10 Radio Check The Radio Check feature checks if a radio is active in a system without notifying the user of the target radio. Besides the Busy LED, there is no other audible or visual indication on the checked radio. The receiving radio automatically and silently responds with an acknowledgment to the initiating radio. This feature is used to discretely determine if a target radio is available. For example, if a radio user is non-responsive, Radio Check could be used to determine if the target radio is switched on and monitoring the channel. If the target radio responds with an acknowledgment, the initiator could then take additional action such as using the Remote Monitor command to activate the target radio’s PTT. 2.11 Call Alert The Call Alert feature allows a radio user to essentially page another user. When a radio receives a Call Alert, a persistent audible and visual alert is presented to the user. The initiator of the Call Alert is also displayed. If a user is away from his radio at the time of the reception, the alert remains until the user clears the Call Alert screen. If the user presses the PTT while the Call Alert screen is active, he starts a Private Call to the originator of the Call Alert. 2.12 Remote Voice Dekey The Remote Voice Dekey feature allows a radio user to stop any interruptible voice transmission, except for All Calls. This ability to remotely stop an interruptible voice transmission is provisioned into the radio via the CPS and accessed via a programmable button. 2.13 Digital Emergency MOTOTRBO offers a variety of emergency handling strategies that will fit the customer’s organizational needs. In its basic form, MOTOTRBO provides the ability for a radio user in distress to send a confirmed emergency alarm message and emergency voice to a user on a supervisory radio. The emergency alarm message contains the individual radio ID of the initiator. Upon reception of an emergency alarm, the supervisor receives audible and visual indications of the emergency, and the initiating radio ID is displayed. Depending on configuration, emergency voice may follow between the Page | 13 initiator and the supervisor. Once the supervisor handles the emergency situation (i.e., solves the problem), he clears the emergency on the supervisor radio. Once the initiator clears his emergency on the initiator radio, the emergency is considered over. When a user presses the Emergency button, the radio gives audible and visual indications to show that it has entered emergency mode. There is a configurable option available, referred to as Silent Emergency, which suppresses all indications of the emergency status on the user’s radio. This feature is valuable in situations where an indication of an emergency state is not desirable. Once the user breaks radio silence by pressing the PTT and speaking, the Silent Emergency ends, the audible and visual indications return. There are three major methods to process the emergency alarm and the Emergency Call; Emergency Alarm Only, Emergency Alarm and Call, and Emergency Alarm with Voice to Follow. 2.13.1 Emergency Alarm Only Emergency Alarm Only – the emergency process only consists of the emergency alarm part. The number of emergency alarm attempts is configurable and can even be set to retry indefinitely. The alarm is initially sent regardless of channel activity, and the Emergency ends when:  An acknowledgment is received  All retries are exhausted,  The user manually clears the emergency, or  The user pushes the PTT. No voice call is associated with the emergency when operating as Emergency Alarm Only. Pressing the PTT clears the emergency, and a standard voice call is processed. 2.13.2 Emergency Alarm and Call Emergency Alarm and Call – consists of the emergency alarm process followed by the ability to perform an Emergency Call. The number of emergency alarm attempts can even be set to retry indefinitely. The alarm is initially sent regardless of channel activity. Emergency alarm stops when:  An acknowledgment is received, or  All retries are exhausted. The radio still remains in an emergency state. Any follow up PTT initiates an Emergency Call, and the call includes an embedded emergency indication. If the user presses the PTT before the radio sends an emergency alarm, the radio stops sending the alarm and starts the Emergency Call. While in the emergency mode, all subsequent voice transmissions are Emergency Calls. The user remains in emergency mode until he manually clears the Page | 14 emergency. The only way to reinitiate the emergency alarm process is to reinitiate the emergency. 2.13.3 Emergency Alarm with Voice to Follow Emergency Alarm with Voice to Follow – consists of sending a single emergency alarm and followed by automatic transmission of an Emergency Call. This is referred to the as hot microphone. The radio only sends one emergency alarm regardless if there is channel activity, and then without waiting for an acknowledgment, the radio immediately activates the microphone and initiates an Emergency Call without the need of the user pressing the PTT. The duration of the hot microphone state is configurable. This transmission is considered an Emergency Call and therefore includes the embedded emergency indication. Once this hot microphone duration expires, the radio stops transmitting but remains in the emergency mode. Any follow up PTT initiates an Emergency Call and includes the embedded emergency indication. The user remains in the emergency mode until he manually clears his emergency. The only way to reinitiate the emergency alarm and the hot microphone is to re-initiate the emergency. 2.14 Emergency Voice Interrupt for Emergency Alarm The Emergency Voice Interrupt feature is used during the initiation of an emergency condition when an interruptible voice transmission is already taking place on the channel. When an emergency is initiated with Emergency Voice Interrupt enabled, the radio attempts to interrupt an ongoing, interruptible voice transmission on the channel. The radio then uses the established procedures for either Emergency Alarm or Emergency Alarm with Call, depending on the configuration. The Emergency Voice Interrupt for Emergency Alarm feature is not required to be a member of the voice call being interrupted. 2.15 Emergency Voice Interrupt for Emergency Voice The Emergency Voice Interrupt feature when enabled in radio, is used during the initiation of an emergency voice transmission, primarily when an interruptible voice transmission takes place on the channel, and the radio does not belong to that voice transmission. The radio attempts to interrupt the voice transmission, and then uses the established procedures for Emergency Voice Transmissions, when all of the following conditions are met:  Emergency Voice Interrupt is enabled.  The radio is an emergency condition (for example, the designated Emergency button was pressed previously).  Another radio’s interruptible voice transmission is taking place on the channel. Page | 15  The radio in the emergency condition does not belong to the other radio’s voice transmission (i.e., the radio in the emergency condition is not receiving the other radio’s voice transmission).  The radio user in the emergency condition requests an Emergency Voice Transmission. The Emergency Voice Interrupt for Emergency Voice feature is also capable of interrupting an All Call provided the All Call is transmitting interruptible voice. 2.16 Emergency Search Tone This Emergency Search Tone is available in direct mode (12.5e or 6.25e), Conventional Single Site IPSC, Capacity Plus, and Linked Capacity Plus. If enabled, when the radio initiates an emergency, it will play out a loud an attention- grabbing tone (Emergency Search Tone), to help people around to locate and identify the emergency initiator. This Emergency Search Tone is for the emergency initiating radio only, and not for the emergency receiving radios. This tone starts when the emergency starts and ends when the radio exits the emergency. The tone will be temporarily suspended, when the radio is transmitting or receiving voice/data/CSBK calls. 2.17 Restricted Access To System (RAS) & Radio ID Range Check The Restricted Access to System (RAS) feature prevents unauthorized subscriber users from using the repeaters in the system to transmit to their targeted user or user groups. Additionally, RAS provides limited protection to prevent unauthorized subscribers from listening to any voice/data/CSBK transmission repeated from the RAS enabled repeaters. The unauthorized subscriber device could be a Motorola subscriber or a DMR- compatible subscriber from other vendors. However, RAS is not a privacy feature and if voice privacy is a concern, Basic Privacy, or Enhanced Privacy should be utilized. This feature supports all existing ADP interfaces and is supported in all MOTOTRBO system configurations – Conventional Single Site, IP Site Connect, Capacity Plus, Linked Capacity Plus, Connect Plus, and Capacity Max. This feature provides two methods to prevent a subscriber from accessing the system: RAS Key Authentication and Radio ID Range Check. These two methods are independent of each other may be enabled/disabled separately or together. When used together, they provide a robust and flexible way to control the subscribers’ access to the system.  Restricted Access to System (RAS) Key Authentication – In this method, the subscribers and repeaters are configured with a secret RAS key. When a subscriber transmits, the subscriber uses it configured RAS key to encode the bursts. When a repeater receives the bursts, the repeater also uses it configured RAS key to decode the bursts. If the RAS keys in the subscriber and repeater are the same, the repeater decodes and repeats the bursts successfully. However, if the subscriber does not have a RAS key or its RAS key does not match the one Page | 16 configured in the repeater, the decoding process in the repeater fails, and the transmission is blocked at the repeater. Therefore, the bursts from the unauthorized subscriber are not repeated and cannot reach the targeted user or user group. This method is secure and difficult to break or circumvent because the RAS ID length ranges from 6 to 24 characters. The algorithm is very robust.  Radio ID Range Check – In this method, up to 64 radio ID ranges can be provisioned in the repeaters. Each of these radio ID ranges may be configured as allowed or left as un-configured. If the radio ID is within any of the allowed radio ID ranges when the repeater receives a transmission from a subscriber, the repeater repeats it normally. However, if the subscriber’s radio ID is not within any of the allowed radio ID ranges, the repeater blocks the transmission. Hence, the transmission from unauthorized subscribers are not repeated and cannot reach the targeted user or user group. Page | 17 Section 3 – MOTOTRBO™ CAPACITY PLUS 3.1 Capacity Plus – Single-Site Trunk Solution Capacity Plus is a Single-Site trunk solution that trunks the logical channels of multiple MOTOTRBO™ repeaters operating in digital mode at the same location. This allows the radios to share the logical channels, resulting in less waiting time to access the system and increased channel capacity for a given quality of service. Due to dynamic trunking, there is no need for exclusive frequencies as control channels. There are no controllers required for Capacity Plus. It operates using dynamic trunking (rest slot), whereby idle radios sit on a rest slot until the Push-To-Talk (PTT) is pressed. Once the PTT is pressed, a private or talk group call takes place on the rest slot. All radios not involved in the call move to the next available rest slot. This continues throughout all the repeaters in a Capacity Plus system. Capacity Plus supports a maximum of 8 voice trunked repeaters (16 logical channels) at a site plus 12 data revert repeaters for (22 logical channels). A Capacity Plus system is a single site trunk solution and therefore supports local calls only. The number of repeaters at a site is a function of the expected volume of local calls. All repeaters in a Capacity Plus system must be on the same LAN, in other words, they must be plugged into the same network switch. It is strongly recommended that no other device be present on the LAN. The Master repeater must be configured with a unique static IP address. In Capacity Plus, a channel is configured either for trunking or for data revert. A radio has a list of all Trunked Channels and a list of Data Revert Channels. While configuring channels, observe the following rules:  Both channels of a repeater should be used for the same purpose. This implies that if one logical channel of a repeater is a trunked channel, then the other channel is also a trunked channel. Similarly, if one channel of a repeater is a data revert channel, then the other channel is also a data revert channel.  The Customer Programming Software (CPS) provides a zone for keeping all the trunked and data revert channels. The zone is called the “Channel Pool.” All the trunked and data revert channels should be kept in the “Channel Pool.” 3.1.1 Topologies of a Capacity Plus System 3.1.1.1 A Capacity Plus System with No Data Application Servers The most basic of the Capacity Plus topologies is one without any data revert repeaters in the system. One of the repeaters has an additional role of “Master,” a broker for discovering repeaters. The Master has a static address (IPv4 address and UDP port number), which is configured in all the repeaters and RDAC. A static address is an address that does not change with time. Page | 18 Figure 3-1 Capacity Plus with Local RDAC and no Data Application Servers. The above figure includes 4 repeaters for a total of 8 logical channels plus RDAC (Repeater Diagnostics and Controls). A minimal configuration of the above figure can have just one repeater without RDAC. In this case, the system behaves as a two-channel trunked system. Figure 3-2 Two-channel Capacity Plus System without Data Application Servers. 3.1.1.2 Cap Plus System w/ Data Application Server on Trunk Channels It is possible to send data messages to a Data Server over the Trunked Channels. This is recommended for a system that requires sending data messages to the Server. There are two ways of configuring the system. a. You can use wireless interface (Control Stations) to send/receive the data from the server (Figure 3-3 below). b. You can use MNIS (Motorola Network Interface Services) Electronic ID’s for the repeaters to have wire-line integration with the data application server (Figure 3-4 below). Page | 19 Figure 3-3 Capacity Plus with Data Application Using Control Stations Figure 3-4 Capacity Plus with Data Application & MNIS Wire-line Interface to Repeaters These are just a few of the ways that a Capacity Plus System can support both voice and data over a Capacity Plus Trunk System. If more details are required, please refer to the System Planner, and for more information on wire-line data applications, please refer to the MOTOTRBO Network Interface Services (MNIS) section of the System Planner. Page | 20 SECTION 4 – COMPONENTS: 4.1. MOTOTRBO™ Repeaters  The MOTOTRBO SLR 5700 Series Repeater (1 base needed) The SLR 5700 Series repeater delivers high performance, high-reliability two-way radio service with all the features you require. With its sleek form factor and low power consumption, it’s engineered for the low cost of ownership. The SLR 5000 repeater takes a huge leap forward in technology; it represents the next generation in repeaters. Versatile and powerful, MOTOTRBO combines the best of two-way radio functionality with the latest in digital technology. It integrates voice and data seamlessly, offers advanced features that are easy to use and delivers increased capacity to meet your communication needs from the field to the factory floor. The SLR 5000 Series repeater can be utilized in conventional systems, or in trunking systems like Capacity Plus, Linked Capacity Plus or Connect Plus. It can operate as an analog repeater, or as a mixed mode analog/digital repeater while you transition away from legacy analog systems. The SLR 5000 Series is designed to offer round-the-clock, reliable operation, even at its continuous full transmit power of 50W. The high-quality design has been validated through Motorola’s Accelerated Life Testing (ALT) program and meets stringent quality criteria to deliver reliable coverage throughout your service area. The product has a next generation receiver design, with high sensitivity, improved noise blocking and digital error correction that provides clear voice quality even in the most adverse conditions. The SLR 5000 Series support the full MOTOTRBO feature set and is compatible with all the MOTOTRBO system architectures: single site conventional, IP Site Connect, Capacity Plus, Linked Capacity Plus and Connect Plus. The IP interface allows you to build applications and consoles directly into your system. Using the latest RF technology, the SLR 5000 Series repeater provides exceptionally high- power efficiency and with its 1 rack unit of space provides a low thermal footprint. It has simple servicing requirements with field replaceable Power Amplifier, Power Supply, and modem modules. A front-panel USB port allows easy configuration, with optional support for remote management. It also has built-in features such as a 3A battery charger, external alarm ports and an auxiliary power output to ease site installation. This repeater is designed for the future with 10 times more processing power, 15 times more memory, and 125 times more data storage compared to the first generation of repeaters. The architecture has provisions for expansion modules, should more functionality be required in the future. Page | 21  Specifications for the SLR 5000 Repeater General Specifications: VHF UHF Frequency Range: 136-174 MHz 400-470 MHz Channel Capacity: 64 RF Output Power: 1-50 W Dimension (HxWxD): 1.75” x 19” x 14.6” Weight: 19 lbs. Input Voltage (AC): 100 – 240 VAC 47-63 Hz Current (standby) 110/240 V 0.18 / 0.25 A Current (transmit) 110/240 V 1.5 / 0.9 A Input Voltage (DC): 11.0 – 14.4 VDC Current (standby) 0.7 A Current (transmit) 9.5 A Operating Temperature Range: -22 to 140°F (-30 to 60°C) Humidity: RH of 95%, non-condensing at 50°C (122°F) Max Duty Cycle: 100% FCC Description: ABZ99FT3094 ABZ99FT4096 IC Description: 109AB-99FT3094 109AB-99FT4096 Digital Vocoder: AMBE+2™ Battery Charger Capacity: 12 V, 3 A Connectivity: Tx (N Female), Rx (BNC Female), USB A receptacle, 2x Ethernet Receiver: Channel Spacing: 25* / 12.5 kHz Frequency Stability: 0.5 ppm Sensitivity, 12dB SINAD 0.22 μV Sensitivity, 5% BER 0.22 μV Selectivity (TIA603D), 25*/12.5 83 / 55 dB 80 / 55 dB Selectivity (TIA603), 25*/12.5 83 / 68 dB 80 / 68 dB Selectivity (ETSI), 25*/12.5 70 / 63 dB Intermodulation Rejection (TIA603D/ETSI) 82 / 73 dB Spurious Rejection (TIA603D/ETSI) 95 / 90 dB Audio Distortion < 1% Transmitter Hum & Noise 25*/12.5 kHz -45 / 50 dB Transmitter: Frequency Stability: 0.5 ppm Intermodulation Attenuation: 40 dB Adjacent Channel Power (TIA603D) 78 / 62 dB Adjacent Channel Power (ETSI) 78 / 62 dB Conducted Spurious Emissions -36 dBm < 1 GHz, -30 dBm > 1 GHz Modulation Fidelity (4FSK) FSK Error 5%, FSK Magnitude 1% Page | 22 Audio Response TIA603D Audio Distortion < 1% Receiver Hum & Noise, 25*/12.5 -45 / -50 dB Rated System Deviation, 25*/12.5 +5.0 / +2.5 kHz *25 kHz channels not available in the US 4.2. Repeaters RFP Specifics: 4.2.1. The system shall provide a software application that allows the system administrator the ability to monitor and control the radio repeaters within the system remotely. The Repeater Diagnostic s and Reporting system shall provide the following capabilities: 4.2.2. Repeater Diagnostics that include enabled-disabled station status, Transmitter power status, available channels and RSSI levels. 4.2.3. Repeater Controls that include changing channels, transmitter power, s tation reset and repeater knockdown. 4.2.4. Repeater Alarm Reporting including Receiver lock failure, transmit lock detect, station overheating, AC Power supply failure and detect and report of failure. 4.2.5. The application shall operate over the IP network remotely 4.3. The system shall provide the following Repeater Alarms: 4.3.1. RX (Receiver lock failure) 4.3.2. TX (transmit lock detect) 4.3.3. Temp (station overheating) 4.3.4. Power (AC Power supply failure) 4.3.5. Fan (fan failure) 4.3.6. PA Voltage Major 4.3.7. PA Voltage Minor 4.3.8. VSWR Major 4.3.9. VSWR Minor 4.3.10. TX Power Major 4.3.11. TX Power Minor 4.3.12. PA EEPROM Corruption 4.3.13. Exciter EEPROM Corruption 4.3.14. Receiver EEPROM Corruption 4.3.15. Interoperability between Exciter and PA. 4.4. The system shall provide the following Repeater Diagnostics: 4.4.1. Read Enabled/Disabled Status 4.4.2. Read Analog/Digital Status 4.4.3. Read Wide or Local Area Status 4.4.4. Read Transmit Power Status 4.4.5. Read Available Channels 4.4.6. Read Inbound RSSI 4.4.7. Read !Pv4 Address and UDP Port 4.5. The system shall provide the following repeater control capabilities: 4.5.1. Change Enabled or Disabled Status 4.5.2. Change Channels 4.5.3. Change Transmit Power Level Page | 23 4.5.4. Reset Repeater 4.5.5. Knockdown Repeater 4.5.6. The system shall provide the following Repeater Alarm Reporting 4.5.7. Detect and Report Receiver Lock Detect Failure 4.5.8. Detect and Report Transmitter Lock Detect Failure 4.5.9. Detect and Report Overheating 4.5.10. Detect and Report AC Power Supply Failure 4.5.11. Detect and Report Main Fan Failure Page | 24 XPR 7550e XPR 7350e SECTION 5 - MOTOTRBO™ Next-Generation Portables (22 units with chargers) MOTOTRBO™ NEXT-GENERATION PORTABLES  XPR 7000e SERIES PORTABLE TWO-WAY RADIOS The MOTOTRBO XPR 7000e Series is a family of DMR standard digital radios that delivers operations-critical voice and data communications. The XPR 7000e Series radios come in two flavors; a full-color display with integrated expansion board, Bluetooth®, Wi-Fi, GPS & Text Messaging (XPR 7550e & XPR 7580e). The Radio also comes in a non-display version that includes Bluetooth®, Wi-Fi, GPS and the integrated expansion board. The XPR 7000e Series radios are designed with high-performance integrated voice and data, and advanced features for efficient operation. These next-generation radios deliver complete connectivity to your organization. Here’s what’s new in these next-generation radios:  Integrated Accelerometer for optional Man Down  Bluetooth® 4.0  Indoor Location Tracking  Integrated Wi-Fi  Over-the-air (OTA) Software Updates  Enhanced Audio Quality  Improved Expandability  Better Battery Life (up to 29 hours)  Better Range (up to 8%)  Better Waterproofing (IP68) XPR 7000e Series Features: Connected Bluetooth® audio lets you talk without wires, and integrated Wi-Fi enables remote software upgrades. Bluetooth® data allows for indoor location tracking, and built-in GPS outdoor location tracking capabilities provide you total visibility of your resources. With support for trunking as well as legacy analog technology, you can keep your organization connected as it grows. Productive Text messaging and Work Order Ticketing simplifies complex communications, and data capabilities support advanced applications. Featuring a powerful audio amplifier, these radios deliver loud, clear speech, with industrial noise cancellation for better intelligibility. The latest energy technology delivers up to 29 hours of battery life for 3- shift working, and an improved receiver boosts range by up to 8%. Safe Safeguard your staff with responsive push-to-talk technology. The prominent orange emergency button on XPR 7000e Series radios summons help with one touch, using Transmit Interrupt to clear a channel when necessary. An integrated accelerometer senses Page | 25 if you’ve fallen and can automatically call for assistance. The radio is tested to tough military standards and is both dust and waterproof to IP68. Page | 26 Specifications: Full Keypad (FKP) Model No Keypad (NKP) Model Model #: XPR 7550e XPR 7580e XPR 7350e XPR 7380e Band: VHF UHF 800/900 VHF UHF 800/900 GENERAL SPECIFICATIONS: Frequency 136-174 MHz 403-512 MHz 806-825 MHz, 136-174 MHz 403-512 MHz 806-825 MHz, 851-870 MHz, 851-870 MHz, 896-902 MHz, 896-902 MHz, 935-941 MHz 935-941 MHz High Power Output 5W 4W 2.5W 5W 4W 2.5W Low Power Output 1W 1W 1W 1W 1W 1W Channel Spacing 12.5, 25* kHz Channel Capacity 1000 32 Dimensions (HxWxD) Radio + Slim Battery 5.1 x 2.2 x 1.4 in (130 x 55 x 36 mm) 5.1 x 2.2 x 1.3 in (130 x 55 x 34 mm) Weight, Radio + Slim Battery 11 oz (315 g) 10 oz (290 g) Dimensions (HxWxD) Radio + High Capacity Battery 5.1 x 2.2 x 1.6 in (130 x 55 x 41 mm) 5.1 x 2.2 x 1.6 in (130 x 55 x 40 mm) Weight, Radio+High Capacity Battery 12 oz (347 g) 11 oz (322 g) FCC Description AZ489FT7066 AZ489FT7065 AZ489FT7067 AZ489FT7066 AZ489FT7065 AZ489FT7067 IC Description 109U-89FT7066 109U-89FT7065 109U-89FT7067 109U-89FT7066 109U-89FT7065 109U-89FT7067 Digital / Analog Battery Life Low Voltage 2250 mAh Battery 22.0 / 16.5 hrs 21.0 / 16.0 hrs 21.0 / 17.5 hrs 22.0 / 16.5 hrs 21.0 / 16.0 hrs 21.0 / 16.5 hrs Digital / Analog Battery Life Low Voltage 3000 mAh Battery 29.0 / 22.0 hrs 28.0 / 21.5 hrs 28.0 / 23.0 hrs 29.0 / 22.0 hrs 28.0 / 21.5 hrs 28.0 / 23.0 hrs Power Supply (Nominal) 7.5 V Page | 27 Page | 28 SL 7550e  SL 7000e SERIES PORTABLE TWO-WAY RADIOS The SL 7000e Series MOTOTRBO™ digital portable two-way radios are designed for the managers who need complete control. With a slim and light form factor incorporating high performance integrated voice and data, these next-generation radios deliver smart connectivity to your organization. Here’s what’s new in these next-generation radios:  Integrated accelerometer for optional Man Down  Bluetooth 4.0  Indoor Location Tracking  Integrated Wi-Fi  Over-the-Air Software Updates  Upgraded audio for greater clarity at high volume  Improved expandability  Increased UHF transmitter power for greater range SMART The MOTOTRBO™ SL 7000e Series is a family of DMR-standard slim and light portable radios that connects you with sophistication. Pocket-sized and with a smooth outline, the radios feature a full keypad and 5-line color screen with customizable display schemes. A built-in vibrate function alerts you quietly when you need to be discreet, and a comprehensive range of audio accessories allows you to stay connected without disturbing your customers. Page | 29 Specifications: Model #: SL 7550e SL 7580e SL 7590e Band: UHF Band 1 UHF Band 2 800 MHz 900 MHz GENERAL SPECIFICATIONS: Frequency 403-470 MHz 450-512 MHz 806-825 MHz, 896-902 MHz, 851-870 MHz, 935-941 MHz High Power Output 3W 3W 2W Low Power Output 1W 1W 1W Channel Spacing 12.5 kHz Channel Capacity 1000 Dimensions (HxWxD) Radio + Std Battery 4.8 x 2.2 x 0.9 in (121 x 55 x 23 mm) Weight, Radio + Slim Battery 11 oz (315 g) FCC Description AZ489FT7072 AZ489FT7073 AZ489FT7074 AZ489FT7075 IC Description 109U-89FT7066 109U-89FT7065 109U-89FT7067 109U-89FT7066 Digital / Analog Battery Life Low Voltage 2250 mAh Battery 22.0 / 16.5 hrs 21.0 / 16.0 hrs 21.0 / 17.5 hrs 22.0 / 16.5 hrs Digital / Analog Battery Life Low Voltage 3000 mAh Battery 29.0 / 22.0 hrs 28.0 / 21.5 hrs 28.0 / 23.0 hrs 29.0 / 22.0 hrs Power Supply (Nominal) 3.7 V Page | 30 Page | 31 5.1. Next Generation Subscribers: 5.1.1. All user portable radios shall include battery technology for automatic maintenance and reconditioning. 5.1.2. All user portable radios shall be rated UL Intrinsically Safe. 5.1.3. The system and/or user equipment shall include embedded digital forward error correction technology to increase clarity throughout the range. 5.1.4. All user radios shall include Emergency Declaration capability with single button activation. 5.1.5. The Emergency Declaration shall provide visual and audible status notification to specified radios. 5.1.6. The Vendor's Proposal shall include a detailed description of the Emergency Declaration features and programming options. 5.1.7. The system and/or user equipment shall include embedded GPS receivers in both the portable and mobile radios with a proper antenna. 5.1.8. The system and/or user equipment shall include embedded text messaging capabilities. 5.1.9. Any additional external receivers or accessories shall not be required to receive or send text message information. 5.1.10. The user equipment shall support unit-to-unit canned and user creatable text messaging capability. 5.1.11. Text messaging shall be supported in a repeater and/or talk around mode. 5.1.12. Subscriber shall support unit to unit encryption. 5.2. Third Party Applications: 5.2.1. The system shall have the ability to support third-party applications such as: 5.2.2. GPS 5.2.3. Text Messaging 5.2.4. Fleet Management I Outdoor Location Tracking 5.2.5. Enhanced System & Performance Management 5.2.6. Wire-line or Wireless Dispatch Consoles 5.2.7. The system shall have an open interface for third-party application development available by contacting the manufacturer 5.2.8. Customer shall have access to this interface for customized development if requested. 5.3. Teldio Software 5.3.1. Standard Desktop Server 5.4. Teldio Software- Tru Dispatch Console 5.4.1. TruDispatch Console Software, 2 seat/client licenses minimum, one TruDispatch Voice path, One professional Desktop Microphone, Audio control Station cable 5.4.2. TruDispatch Client minimum of 4 5.4.3. Standard Server Page | 32 5.5. Programming Software 5.5.1. All software, interconnecting cables, and devices for the programming of portable handheld equipment shall be Motorola certified. 5.6. Training: 5.6.1. Two (2) hours administrator level training sessions shall be provided. The first session shall be conducted upon completion of installation and the second session shall be provided based on the customer's needs. 5.7. Spare Replacement Parts 5.7.1. The vendor shall provide at contract price three (3) replacement batteries and three (3) antennas that are defined as compatible by the original equipment manufacturer for use with each model of portable handheld equipment purchased. 5.8. Warranty 5.8.1. Portable shall be warrantied for a period of no less than 5 years. Stationary equipment shall be warrantied for a period of no less than 3 years commencing on project completion and acceptance. 5.9. Response Time, Replacement and Repairs: 5.9.1. Repairs to stationary equipment shall be completed within twenty-four (24) hours from time of notification unless prior arrangements have been made by an authorized representative of a Motorola Certified Technician. 5.9.2. Repairs to portable equipment shall be completed within seventy-two (72) hours upon receipt of the equipment unless prior arrangements have been made by an authorized representative of Pittsburg State University. 5.9.3. Service and repair shall be completed by an authorized representative of the original equipment manufacturer. 5.9.4. Only parts approved by the original manufacturer, for the specific device being serviced, shall be used when replacement/repair parts are required. 5.10. Vendor Qualifications: 5.10.1. Vendor Must have one Certified Motorola Shops within 70 miles of End User Location. 5.10.2. Vendor must disclose three installations of similar scope and size. 5.11. Interoperability 5.11.1. Radios must be programmed in such a way local law enforcement can reach the end user in case of an emergency. 5.11.2. Radios must be programmed in a such a way that talk groups have full interoperability. 5.12. Installation Qualifications 5.12.1. Vendor must provide R56 grounding specification of all equipment on site and remote sites. Page | 33 SCOPE OF WORK AGREEMENT FORM Printed Name of Contractor Address Date City State Zip Code Signature of Authorized Representative Title Date Page | 34 INSTRUCTIONS TO PROPOSERS 1. Receipt of Proposal: _______________________ Local Time 2. Basis of Proposal: Sealed proposals will be received until the above noted time and date. 3. Proposal Description: Purchase of portable GPS-enabled radios, accessories and software maintenance program 4. Preparation and Submission of Proposals: A. Each proposal shall be submitted on the exact form furnished. All blank spaces for proposal prices, unit costs and alternates must be filled in using both words and figures if indicated. In case of any discrepancy in the amount proposal, the prices expressed in written words shall govern. B. Each proposer must complete, execute and submit with its proposal a certification that Proposer is not barred from public contracting due to proposal-rigging or proposal rotating convictions on the form included with the proposal documents. C. Each proposal must submit a complete proposal package, including the following items: 1. Signed Scope of Work Agreement Form 2. Proposal Sheet with Signature 3. Signed Contractor’s Proposal Agreement Form 4. References from projects within the last five (5) years. 5. Subcontractors List 6. Equipment List 7. One (1) paper copy of the entire proposal packet and one electronic version of the entire proposal packet on a flash drive in a *.pdf (Adobe Acrobat) version D. Proposers may attach separate sheets to the proposal for the purpose of explanation, exception, alternate proposal and to cover unit prices, if needed. E. Proposers may withdraw their proposal either personally or by written request at any time before the hour set for the proposal opening and may resubmit it. No proposal may be withdrawn or modified after the proposal opening except where the award of the contract has been delayed for a period of more than thirty (30) days. F. In submitting this proposal, the proposer further declares that the only person or party interested in the proposal as principals are those named herein; and that the proposal is made without collusion with any other person, firm or corporation. G. The proposed further declares that he has carefully examined this entire Proposal Package, and he has familiarized himself with all of the local conditions affecting the contract and the detailed requirements of this work and understands that in making the proposal he waives all rights to plead a misunderstanding regarding same. H. The proposed further understands and agrees that if his proposal is accepted, he is to furnish and provide all necessary machinery, tools, apparatus, and other means to do all of the work and to furnish all of the materials specified in the contract, except such materials as are to be furnished by the owner (City), in the manner and at the time therein prescribed, and in accordance with the requirements therein set forth. Page | 35 I. The proposed further agrees that if the City decides to extend or shorten the work, or otherwise alters it by extras or deductions, including the elimination of one or more of the items, as provided in the specifications; he will perform the work as altered, increased or decreased. J. The proposed further agrees that the City representative may at any time during the progress of the work covered by this Contract, order other work or materials incidental thereto and that all such work and materials as do not appear in the proposal or contract as a specific item covered by a lump sum price, and which are not included under the proposal price for other items in the Contract, shall be performed as extra work. K. The proposed further agrees to execute all documents within this Proposal Package, for this work and present all of these documents to the City. L. The proposed further agrees to execute all documents within this Proposal Package, obtain a Certificate of Insurance for this work and present all of these documents within fifteen (15) days after the receipt of the Notice of Award and the Contract. M. By submitting a proposal, the proposer understands and agrees that, if his proposal is accepted, and he fails to enter into a contract forthwith, he shall be liable to the City for any damages the City may thereby suffer. N. No proposal will be considered unless the party offering it shall furnish evidence satisfactory to the City that he has the necessary facilities, ability, and pecuniary resources to fulfill the conditions of the Contract. O. No proposal shall be considered unless the party offering it shall furnish evidence satisfactory to the City that he has the necessary facilities, ability, and pecuniary resources to fulfill the conditions of the Contract. Page | 36 GENERAL CONDITIONS These General Conditions apply to all proposals requested and accepted by the City and become a part of the contract unless otherwise specified. Persons submitting proposals, or their authorized representatives are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting proposals. The City assumes that submission of a proposal means that the person submitting the proposal has familiarized himself with all conditions and intends to comply with them unless noted otherwise. 1. Forms – All proposals must be submitted on the forms provided, complete with all blank spaces filled in and properly signed in ink in the proper spaces. All proposal forms may be obtained from the City Hall, 800 Game Farm Road, Yorkville, Illinois 60560. 2. Submittal of Proposal – Proposals must be submitted to United City of Yorkville, Carri Parker, Purchasing Manager, 800 Game Farm Road, Yorkville, IL 60560 by the date and time stated above. Persons submitting proposals may attach separate sheets for the purpose of explanation, exception, or alternative proposal and to cover required unit prices. 3. Examination of Proposal Forms, Specifications, and Site – The person submitting the proposal shall carefully examine the proposal forms which may include the request for proposal, instruction to Persons submitting proposals, general conditions, special conditions, plans, specifications, proposal form, bond, and any addenda to them, and sites of the proposed work (when known) before submitting the proposal. The person submitting the proposal shall verify all measurements relative to the work, shall be responsible for the correctness of the same. The person submitting the proposal will examine the site and the premises and satisfy themselves as to the existing conditions under which the person submitting the proposal will be obligated to operate. Failure of the person submitting the proposal to notify the City, in writing, of any condition(s) or measurement(s) making it impossible to carry out the work as shown and specified, will be construed as meaning no such conditions exist and no additional money will be added to the contract. The submission of the proposal shall be considered conclusive evidence that the person submitting the proposal has investigated and is satisfied as to all conditions to be encountered in performing the work, and is fully informed as to character, quality, quantities, and costs of work to be performed and materials to be furnished, and as to the requirements of the proposal forms. If the proposal is accepted, the person submitting the proposal will be responsible for all errors in his proposal resulting from his failure or neglect to comply with these instructions, and the City shall not be responsible for any charge for extra work or change in anticipated profits resulting from such failure or neglect. 4. Scope of Work – The person submitting the proposal shall supply all required supervision, skilled labor, transportation, new materials, apparatus, and tools necessary for the entire and proper completion of the work. This work shall be completed to the satisfaction of the City. Page | 37 5. Completeness – All information required by the Request for Proposal must be supplied to constitute a responsive proposal. The Person submitting the proposal shall include the completed Proposal Sheet. The City will strictly hold the person submitting the proposal to the terms of the proposal. The proposal must be executed by a person having the legal right and authority to bind the person submitting the proposal. 6. Error in Proposals – When an error is made in extending total prices, the unit proposal price and/or written words shall govern. Otherwise, the person submitting the proposal is not relieved from errors in proposal preparation. Erasures in proposals must be explained over the signature of the person submitting the proposal. 7. Withdrawal of Proposals – A written request for the withdrawal of a proposal or any part thereof may be granted if the request is received by the Purchasing Manager prior to the Closing Date. 8. Person submitting the proposal Interested in More than One Proposal – Unless otherwise specified, if more than one proposal is offered by any one party, by or in the name of his or their agent, partner, or other persons, all such proposals may be rejected. A party who has quoted prices on work, materials, or supplies to other Persons submitting proposals is not thereby disqualified from quoting prices to other Persons submitting proposals or from submitting a proposal directly for the work, materials, or supplies. 9. Person submitting the proposal’s qualifications – No award will be made to any person submitting the proposal who cannot satisfy to the City that they have sufficient ability and experience in this class of work, as well as sufficient capital and equipment to do the job and complete the work successfully within the time named (i.e., responsible). The City’s decision or judgment on these matters shall be final and binding. The City may make such investigations as it deems necessary. The person submitting the proposal shall furnish to the City all information and data the City may request for the purpose of investigation. 10. Proposal Award for All or Part – Unless otherwise specified, proposals shall be submitted for all of the work or items for which proposals are requested. The City reserves the right to make award on all items, or any of the items, according to the best interests of the City. 18. Consideration of Proposal – No proposal will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to the City upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the City or had failed to perform faithfully any previous contract with the City. The person submitting the proposal, if requested, shall present within 48 hours evidence satisfactory to the City of performance ability and possession of necessary facilities, pecuniary recourses, and adequate insurance to comply with the terms of these specifications and contract documents. Page | 38 19. Execution of Contract – The successful person submitting the proposal shall, within fourteen (14) days after notification of the award: (a) enter into a contract in writing with the City covering all matters and things as are set forth in the specifications and his proposal and (b) carry insurance acceptable to the City, covering public liability, property damage, and workmen’s compensation. After the acceptance and award of the proposal and upon receipt of a written purchase order executed by the proper officials of the City, this Instruction to Persons submitting proposals, including the specifications, will constitute part of the legal contract between the United City of Yorkville and the successful person submitting the proposal. 21. Compliance with All Laws – All work under the contract must be executed in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations which may in any manner affect the preparation of the proposal or performance of the contract. 22. Compliance with the Substance Abuse Prevention on Public Works Projects Act – The Contractor and its Subcontractors shall comply with the Substance Abuse Prevention on Public Works projects Act (820 ILCS 265/1 et seq.) and prior to commencing work on a “public works” project (as defined in the Prevailing Wage Act) file with the City its program to comply with the Act or file that portion of its collective bargaining agreement that deals with the matters covered by the Act. 23. Equal Employment Opportunity – During the performance of the contract and/or supplying of materials, equipment, and suppliers, the person submitting the proposal must be in full compliance with all provisions of the Acts of the General Assembly of the State of Illinois relating to employment, including equal opportunity requirements. 24. Contract Alterations – No amendment of a contract shall be valid unless made in writing and signed by the City Administrator or his authorized agent. 25. Notices – All notices required by the contract shall be given in writing. 26. Nonassignability – The Contractor shall not assign the contract, or any part thereof, to any other person, firm, or corporation without the previous written consent of the City Administrator. Such assignment shall not relieve the Contractor from his obligations or change the terms of the contract. 27. Indemnity – To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify, and hold harmless the City, its officials, agents, and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, cost, and expenses, which may in anywise accrue against the City, its officials, agents, and employees, arising in whole or in part or in consequence of the performance of this work by the Contractor, its employees, or subcontractors, or which may anywise result therefore, except that arising out of the sole legal cause of the City, its agents, or employees, the Contractor shall, at its own expense, appear, defend, and pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections therewith, and, if Page | 39 any judgment shall be rendered against the City, its officials, agents, and employees, in any such action, the Contractor shall, at its own expense, satisfy and discharge the same. Contractor expressly understands and agrees that any performance bond or insurance policies required by this contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keep, and save harmless and defend the City, its officials, agents, and employees as herein provided. 28. Insurance – In the submission of a proposal, the person submitting the proposal is certifying that he has all insurance coverages required by law or would normally be expected for the person submitting the proposal’s type of business. Commercial General Liability Insurance: Contractor shall provide commercial general liability insurance policy that includes products, operations and completed operations (with no exclusion for sexual abuse or molestation). Limits should be at least: Bodily injury & property damage: $1,000,000 per occurrence Personal & advertising injury limit: $1,000,000 per occurrence General aggregate limit: $2,000,000 Products and completed operations aggregate limit: $2,000,000 The policy shall name the City as an additional insured. Such coverage will be provided on an occurrence basis and will be primary and shall not contribute in any way to any insurance or self- insured retention carried by the City. Such coverage shall contain a broad form contractual liability endorsement or similar wording within the policy form. 29. Default – The City may terminate a contract by written notice of default to the Contractor if: a. The Contractor fails to perform the services within the time specified in the proposal, or b. fails to make progress so as to endanger performance of the contract, or c. fails to provide or maintain in full force and effect, the liability and indemnification coverages or performance bond as required. If the City terminates the contract, the City may procure supplies or services similar to those so terminated, and the Contractor shall be liable to the City for any excess costs for similar supplies and services, unless the Contractor provides acceptable evidence that failure to perform the contract was due to causes beyond the control and without the fault or negligence of the Contractor. 30. Inspection – The City shall have a right to inspect, by its authorized representative, any material, components, or workmanship as herein specified. Materials, components, or Page | 40 workmanship that has been rejected by the authorized representative as not in accordance with the terms of the specifications shall be replaced by the Contractor at no cost to the City. 31. Supplementary Conditions – Wherever special conditions are written into the specifications or supplementary conditions which are in conflict with conditions stated in these Instructions to Person submitting the proposal, the conditions stated in the specifications or supplementary conditions shall take precedence. 32. Permits and Licenses – The successful person submitting the proposal and their subcontractor(s) shall obtain, at their own expense, all permits and licenses which may be required to complete the contract. Fees for all City permits and licenses shall be waived. 33. Person submitting the proposal's Certification – - In compliance with the Illinois State Law that requires each person submitting the proposal to file a certification regarding proposal rigging and proposal rotating and that it is not delinquent in its taxes. 34. Change Orders – After the contract award, changes in or additions to the work and/or a change in the amount of money to be paid to the person submitting the proposal must be the result of an approved change order first ordered by the Director of the lead department and approved by the City Administrator and/ or City Council. 35. Time of Completion – The successful person submitting the proposal shall completely perform its proposal in strict accordance with its terms and conditions within the number of consecutive calendar days after notification of award of the contract as stated in the proposal. 36. Payment – Payment will be made within thirty (30) days after acceptance of the job by the City after the completion of the work as covered within the contract documents. 37. Guarantees and Warranties – All guarantees and warranties required shall be furnished by the successful person submitting the proposal and shall be delivered to the City before final payment on the contract is issued. 38. Waiver of Lien – where applicable a waiver of lien and contractor’s affidavit must be submitted by the successful person submitting the proposal, verifying that all subcontractors and material invoices have been paid prior to the City approving final payment. Page | 41 SPECIAL CONDITIONS 1. Persons submitting proposals Qualifications. If requested, the interested Person submitting the proposal must provide a detailed statement regarding the business and technical organization of the Person submitting the proposal that is available for the work that is contemplated. Information pertaining to financial resources, experiences of personnel, previously completed projects, and other data may also be required to satisfy the City that the Person submitting the proposal is equipped and prepared to fulfill the Contract should the Contract be awarded to him. The competency and responsibility of Persons submitting proposals and of their proposed subcontractors will be considered in making awards. Contractor shall submit employee identification information necessary for City staff to perform background checks on Contractor’s employees, including the Contractor/Company Owner, Supervisors, etc. Such information may include but is not limited to date of birth, driver’s license number, address, and other identifying information. The City reserves the right to ban Contractor employees from performing the proposal work based on the results of the background check, and no Contractor employees may begin proposed work until approved by the City. Contractor shall supply such information prior to any employee beginning proposed work. If requested by the City, the Person submitting the proposal shall include a complete list of all equipment and manpower available to perform the work intended on the Plans and Specifications. The list of equipment and manpower must prove to the City that the Person submitting the proposal is well qualified and able to perform the work, and it shall be taken into consideration in awarding the Contract. The City may make such investigations as it deems necessary, and the Person submitting the proposal shall furnish to the City all such information and data for this purpose as the City may request. A responsible Person submitting the proposal is one who meets all of the following requirements:  Have adequate financial resources or the ability to secure such resources.  Have the necessary experience, organization, and technical qualifications, and has or can acquire, the necessary equipment to perform the proposed Contract.  Is able to comply with the required performance schedule or completion date, taking into account all existing commitments.  Has a satisfactory record of performance, integrity, judgment, and skills.  Is qualified and eligible under all applicable laws and regulations. If the Person submitting the proposal possesses a current Illinois Department of Transportation “Certificate of Eligibility” with an amount for the work specified at least equal to the minimum amount of qualification indicated on the Legal Notice he may choose to provide the City a copy of the certificate in lieu of providing the above-mentioned Persons submitting proposals Qualification requirements. 2. Basis of Payment: The City shall make monthly payments for services performed under this contract, pending receipt of the contractor’s monthly invoice. Page | 42 3. General Guarantee: The Contractor shall remedy any defects in the work and pay for any damage to other work resulting therefrom, which shall appear within a period of one (1) month. The United City of Yorkville will give notice of observed defects with reasonable promptness. 4. Termination of Contract: The United City of Yorkville reserves the right to terminate the whole or any part of this Contract, upon written notice to the Contractor, in the event that sufficient funds to complete the Contract are not appropriated by the corporate authorities of the United City of Yorkville. The United City of Yorkville further reserves the right to terminate the whole or any part of this Contract, upon written notice to the Contractor, in the event of default by the Contractor. Default is defined as failure of the Contractor to perform any of the provisions of this Contract, or failure to make sufficient progress so as to endanger performance of this Contract in accordance with its terms. In the event of default and termination, the United City of Yorkville may procure, upon such terms and in such manner as the United City of Yorkville may deem appropriate, supplies or services similar to those so terminated. The Contractor shall be liable for any excess costs for such similar supplies or service unless acceptable evidence is submitted to the United City of Yorkville that failure to perform the Contract was due to causes beyond the control and without the fault or negligence of the Contractor. Page | 43 PROPOSAL Note: The Person submitting the proposal must complete all portions of this Proposal The undersigned, having examined the specifications, and all conditions affecting the specified project, offer to furnish all services, labor, and incidentals specified for the price below. It is understood that the City reserves the right to reject any and all proposals and to waive any irregularities and that the prices contained herein will remain valid for a period of not less than ninety (90) days. I (We) propose to complete the following project as more fully described in the specifications for the following: Proposing Company Name: ________________________________________________ Page | 44 SUBCONTRACTOR ACKNOWLEDGEMENT If it is the Contractor’s intention to utilize a subcontractor(s) to fulfill the requirements of the Contract, the City must be advised of the subcontractor’s company name, address, telephone and fax numbers, and a contact person’s name at the time of proposal submittal. YES NO Will you be utilizing a subcontractor? ____ ____ If yes, have you included all required information with your proposal submittal? ____ ____ Provide the name, contact information, and value of work for each and every subcontractor which will be employed on this project. Subcontractor No. 1 Business Name Address City, State, Zip Code Telephone Number Value of Work Subcontracted Nature of Work Subcontracted Page | 45 Subcontractor No. 2 Business Name Address City, State, Zip Code Telephone Number Value of Work Subcontracted Nature of Work Subcontracted Subcontractor No. 3 Business Name Address City, State, Zip Code Telephone Number Value of Work Subcontracted Nature of Work Subcontracted If additional sheets are needed, please make copies. Page | 46 REFERENCES General Information, the list below current business references for whom you have performed work similar to that required by this proposal. Reference No. 1 Business Name Address City, State, Zip Code Contact Person Telephone Number Dates of Service Reference No. 2 Business Name Address City, State, Zip Code Contact Person Telephone Number Dates of Service Page | 47 Reference No. 3 Business Name Address City, State, Zip Code Contact Person Telephone Number Dates of Service If additional sheets are needed, please make copies. Page | 48 CONTRACTOR PROPOSAL AGREEMENT I hereby certify that the item(s) proposed is/are in accordance with the specifications as noted and that the prices quoted are not subject to change; and that The Person submitting the proposal is not barred by law from submitting a proposal to the City for the project contemplated herein because of a conviction for prior violations of either Illinois Compiled Statutes, 720 ILCS 5/33E-3 (Proposal Rigging) or b720 ILCS 5/33-4 (Proposal Rotating); and that The Person submitting the proposal is not delinquent in payment of any taxes to the Illinois Department of Revenue in accordance with 65 ILCS 5/11-42.1; and that The Person submitting the proposal provides a drug-free workplace pursuant to 30 ILCS 580/1, et seq., and that The Person submitting the proposal certifies they have a substance-abuse program and provide drug testing in accordance with 820 ILCS 130/11G, Public Act 095-0635; and that The Person submitting the proposal is in compliance with the Illinois Human Rights Act 775 ILCS 5/1.101 et seq. including the establishment and maintenance of sexual harassment policies and program. Signed Print Name Title Company Name Date Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #10 Tracking Number ADM 2018-81 Monthly Treasurer’s Report for September 2018 City Council – October 23, 2018 ADM 10/17/18 Moved forward to CC consent agenda. ADM 2018-81 Majority Approval Rob Fredrickson Finance Name Department Projected Beginning Fund Balance September Revenues YTD Revenues Revenue Budget % of Budget September Expenses YTD Expenses Expense Budget % of Budget Projected Ending Fund Balance General Fund01 - General 6,496,378$ 1,859,676$ 8,479,864$ 15,642,962$ 54% 1,544,488$ 6,468,298$ 16,388,296$ 39% 8,507,944$ Special Revenue Funds15 - Motor Fuel Tax 698,495 42,934 211,146 535,817 39% 12,632 55,714 691,787 8% 853,926 79 - Parks and Recreation 473,850 244,262 982,970 1,988,014 49% 210,861 901,200 2,086,308 43% 555,620 72 - Land Cash (278,202) 6,994 130,400 714,113 18% 5,659 96,970 435,000 22% (244,772) 87 - Countryside TIF (459,820) 35,810 101,721 246,261 41% 921 58,240 863,107 7% (416,339) 88 - Downtown TIF (681,304) 33,067 74,108 80,000 93% 22,934 296,086 514,996 57% (903,283) 89 - Downtown TIF II - - - - 0% 473 1,064 10,000 11% (1,064) 11 - Fox Hill SSA 6,556 2,524 13,203 13,381 99% 2,221 4,882 8,835 55% 14,876 12 - Sunflower SSA (21,251) 3,305 15,336 15,637 98% 3,214 10,046 18,835 53% (15,961) Debt Service Fund42 - Debt Service - 26,885 139,234 324,725 43% - 20,100 324,725 6% 119,134 Capital Project Funds25 - Vehicle & Equipment 357,247 61,543 198,527 346,102 57% 70,767 188,595 403,386 47% 367,179 23 - City-Wide Capital 388,897 70,453 1,617,994 2,503,302 65% 208,521 1,301,418 2,941,878 44% 705,473 Enterprise Funds *51 - Water 2,584,262 49,905 1,856,229 4,538,518 41% 152,620 991,484 4,876,371 20% 3,449,007 *52 - Sewer 1,411,051 76,334 894,904 2,416,491 37% 183,173 682,716 3,045,454 22% 1,623,239 Library Funds82 - Library Operations 510,354 347,452 1,475,187 1,536,635 96% 54,256 385,338 1,547,989 25% 1,600,203 84 - Library Capital 58,442 5,803 57,341 43,210 133% 5,284 12,167 52,100 23% 103,616 Total Funds 11,544,955$ 2,866,948$ 16,248,163$ 30,945,168$ 53% 2,478,024$ 11,474,319$ 34,209,067$ 34% 16,318,798$ * Fund Balance EquivalencyRob Fredrickson, Finance Director/Deputy TreasurerUNITED CITY OF YORKVILLE TREASURER'S REPORT - for the month ending September 30, 2018Cash BasisAs Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #11 Tracking Number ADM 2018-86 Annual Treasurer’s Report City Council – October 23, 2018 ADM 10/17/18 Moved forward to CC consent agenda. ADM 2018-86 Majority Approval Rob Fredrickson Finance Name Department UNITED CITY OF YORKVILLE TREASURER’S REPORT FOR THE FISCAL YEAR ENDING APRIL 30, 2018 I certify that the following is true and correct to the best of my knowledge and belief. ______________________________ Rob Fredrickson Deputy City Treasurer Summary Statement of Operations * Fund Type Beginning Fund Balance / Net Position Revenues Expenditures Other Financing Sources/(Uses) Ending Fund Balance / Net Position * General Fund 6,214,089 15,410,075 12,440,151 (2,687,640) 6,496,373 Library Fund 508,961 1,556,558 1,520,496 23,775 568,798 Parks & Recreation Fund 445,875 689,224 1,969,830 1,308,583 473,852 Citywide Capital Fund 1,355,530 1,780,980 3,608,555 860,942 388,897 Special Revenue Funds 643,312 934,009 3,115,620 802,768 (735,531) Debt Service Fund - 11,303 321,275 309,972 - Capital Project Funds 270,407 441,977 355,138 - 357,246 Enterprise Funds 56,648,404 6,441,752 5,078,033 4,129,665 62,141,788 Fiduciary Fund 7,965,178 1,637,607 513,683 - 9,089,102 * NOTE: Detailed financial information may be found at https://www.yorkville.il.us/ArchiveCenter/ViewFile/Item/2747 UNITED CITY OF YORKVILLE FOR THE FISCAL YEAR ENDING APRIL 30, 2018: RECEIPTS – GENERAL: PROPERTY TAXES 3,093,892; MUNICIPAL SALES TAX 3,002,133; NON-HOME RULE SALES TAX 2,325,623; ELECTRIC UTILITY TAX 702,111; NATURAL GAS UTILITY TAX 251,555; EXCISE TAX 334,595; TELEPHONE UTILITY TAX 8,340; CABLE FRANCHISE FEES 290,669; HOTEL TAX 79,602; VIDEO GAMING TAX 119,733; AMUSEMENT TAX 199,974; ADMISSIONS TAX 130,766; BUSINESS DISTRICT TAX 409,159; AUTO RENTAL TAX 14,541; STATE INCOME TAX 1,640,291; LOCAL USE TAX 474,797; ROAD & BRIDGE TAX 131,612; PERSONAL PROPERTY TAX 14,932; GRANTS 33,917; MISC INTERGOVERNMENTAL 886; LIQUOR LICENSE 56,465; OTHER LICENSES & PERMITS 9,472; BUILDING PERMITS 298,562; CIRCUIT COURT FINES 44,597; ADMINISTRATIVE ADJUDICATION 27,250; OFFENDER REGISTRATION FEES 695; POLICE TOWS 51,075; GARBAGE SURCHARGE 1,135,035; UB COLLECTION FEES 163,782; LATE PENALTIES 21,213; ADMINISTRATIVE CHARGEBACK 188,064; POLICE SPECIAL DETAIL 900; INTEREST 49,018; REIMBURSEMENTS 85,579; RENTAL INCOME 7,100; MISCELLANEOUS INCOME 12,143; TRANSFERS 92,125; TOTAL 15,502,203. FOX HILL SSA: PROPERTY TAXES 9,366; TOTAL 9,366. SUNFLOWER SSA: PROPERTY TAXES 13,480; TOTAL 13,480. MOTOR FUEL TAX: MOTOR FUEL TAX 454,449; MFT HIGH GROWTH 41,061; INTEREST 8,475; TRANSFERS 268; TOTAL 504,253. CITY WIDE CAPITAL: GRANTS 206,029; BUILDING PERMITS 139,758; DEVELOPMENT FEES 99,054; BUILD PROGRAM PERMIT 95,804; ROAD CONTRIBUTION FEE 114,000; ROAD INFRASTRUCTURE FEE 731,535; INTEREST 21,033; REIMBURSEMENTS 373,768; TRANSFERS 1,018,308; TOTAL 2,799,289. VEHICLE & EQUIPMENT FUND: DEVELOPMENT FEES 173,415; BUILD PROGRAM PERMIT 44,935; WEATHER WARNING SIREN FEES 224; ENGINEERING CAPITAL FEE 11,000; DUI FINES 8,130; ELECTRONIC CITATION FEES 600; MOWING INCOME 894; CHARGEBACKS 200,208; INTEREST 596; MISCELLANEOUS INCOME 1,975; TOTAL 441,977. DEBT SERVICE: RECAPTURE FEES-WATER & SEWER 10,253; BUILD PROGRAM PERMIT 1,050; TRANSFERS 309,973; TOTAL 321,276. WATER: BUILD PROGRAM PERMIT 165,755; WATER SALES 3,094,564; BULK WATER SALES 4,250; LATE PENALTIES 116,805; WATER METER SALES 127,345; INFASTRUCTURE FEES 749,613; CONNECTION FEES 397,418; INTEREST 11,727; REIMBURSEMENTS 388; RENTAL INCOME 61,082; MISCELLANEOUS INCOME 139; TRANSFERS 139,116; TOTAL 4,868,202. SEWER: BUILD PROGRAM PERMIT 93,000; MAINTENANCE FEES 910,828; INFRASTRUCTURE FEES 363,038; CONNECTION FEES 303,705; LATE PENALTIES 15,057; RIVER CROSSING FEES 2,710; INTEREST 24,274; MISCELLANEOUS INCOME 53; TRANSFERS 1,137,166; TOTAL 2,849,831. LAND CASH: BUILD PROGRAM PERMIT 1,505; REIMBURSEMENTS 5,701; LAND CASH PROCEEDS 125,491; MISCELLANEOUS INCOME 3; SALE OF CAPITAL ASSETS 2,500; TOTAL 135,200. PARKS & RECREATION: SPECIAL EVENTS 87,666; CHILD DEVELOPMENT 141,046; ATHLETICS AND FITNESS 187,611; CONCESSION REVENUE 37,143; INTEREST 800; REIMBURSEMENTS 174; RENTAL INCOME 54,701; PARK RENTALS 20,200; HOMETOWN DAYS 128,156; SPONSORSHIPS/DONATIONS 19,753; MISCELLANEOUS INCOME 11,974; TRANSFERS 1,308,583; TOTAL 1,997,807. LIBRARY: PROPERTY TAXES 1,407,607; GRANTS 13,138; FINES 9,922; SUBSCRIPTION CARDS 8,040; COPY FEES 3,853; DEVELOPMENT FEES 100,484; PROGRAM FEES 857; INTEREST 5,439; REIMBURSEMENTS 691; RENTAL INCOME 1,806; DVD RENTAL INCOME 2,842; MISCELLANEOUS INCOME 1,877; TRANSFERS 24,369; TOTAL 1,580,925; COUNTRYSIDE TIF: PROPERTY TAXES 198,294; TOTAL 198,294. DOWNTOWN TIF: PROPERTY TAXES 76,186; LOAN PROCEEDS 800,000; TOTAL 876,186. PAYROLL: 0.01 TO 25,000.00: AGUADO, YARILIZ; ARCARA, NICHOLAS; ARENTSEN, DALE; ARROYO, LUIS; AZARCON, JULIE; BAHR, NANCY; BARBANENTE, MARISA; BATTLE, BETTYE; BAZAN, JEAN; BEACH, ROBYN; BENNING, GERILYN; BENSON, WILLIAM; BLANCO, REY; BRADSTREET, PATRICIA; BRETTHAUER, JANET; BROWNE, CHARITY; CAHO, LOGAN; CALIXTO, RUBEN; CARRON, THOMAS; CAVALIER, JENNIFER; CLEVER, DAVID; COLE, KATRINA; COLOSIMO, CARLO; CONTRERAS, SOFIA; CRYDER, CRYSTAL; CURRY, JETTA; DAVIS, CHARLES; DE WIT, TIM; DEAN, PARKER; DEMPSEY, LISA; DHUSE, JENNIFER; DILDAY, CAILIN; DILLON, SALLY; DOMINY, NICO; EBERHARDT, MARIANNE; ENGLISH, BREANNA; ESSEX, JANET; EVERNDEN, HAYLEY; FAEDTKE, JESSICA; FALKOWSKI-SEMPETREAN, ANITA; FRIEDERS, JOEL; FUNKHOUSER, CHRIS; GALAUNER, JACOB; GARDINER, DONALD; GILBERTSON, KRISTIN; GODINEZ, KARINA; GOLINSKI, GARY; GOSS, VIRGINIA; GRANDYS, MADISON; GREGORY, KATELYN; GREZLIK, CATHY; GRUBE, ASHLEY; GULBRO, CALEB; HADDOX, ZACHARY; HARMON, AUSTIN; HERNANDEZ, ALEJANDRO; HILL, NATHAN; HORNYAK, CODY; HURT, KAREN; IHRIG, KRISTEN; IMBORDINO, LAURENCE; JOHNSON, TREVOR; KASPER, STEPHANIE; KATULA, JOSEPH; KIEST, DAVID; KLIMEK, DANIELLE; KLOOTWYK, MARY; KNOX, CHERYL; KNUTSON, JOAN; KOCH, KENNETH; KONEN, CHRISTIE; LACOCO, PRISCILLA; LARSON, ELLEN; LEGNER, KATHLEEN; LINNANE, MARGARET; MAASKE, LUCAS; MANNING, BARBARA; MATAISZ, AURELIA; MATLOCK, JOANNE; MCGRAW-CARPENTER, MELINDA; MILSCHEWSKI, JACQUELYN; MINOR, ALLAN; MISPAGEL, BROOKELYN; MITCHELL, JESSICA; NICHOLSON, MICHELLE; NUZZO, MICHELLE; O'CARROLL, BRITTANY; O'CONNOR, RONALD; O'HARA, MICHELE; OVERTURF, NOAH; OWENS, ROBIN; PALLESON, CAMERON; PETERSON, CATHERINE; PFISTER, MICHAELEEN; PHANDANOUVONG, TAZ; PLOCHER, ARDEN; RAMESH, POORNIMA; REDMON, ERIC; REISINGER, BARBARA; RENCH, JAKE; RENCH, JENNIFER; ROBBINS, MADELYN; SALLEE, REBECCA; SANCHEZ, FELIPE; SCHALHAMER, KOLLIN; SCHMIDT, MARGO; SCHOPF, CHRISTIAN; SCOTT, TREVOR; SCOTT, TYLER; SIGMON, JODIE; SILNEY, KAREN; SIOK, DYLAN; SLAVIN, JAKOB; SLAVIN, JAREK; SLAVIN, JOSHUA; SMALL, JESSE; SMITH, RICHARD; STAIE, MICHELLE; STRIKE, NICOLE; TARULIS, SEAVER; TEELING, DIANE; TUDISCO, KATHRYN; VACA, CINDY; VACA, DEREK; VACA, DYLAN; VAN CLEAVE, VIANNE; VOGUS, KENNETH; VUCINIC, VANESSA; WAHL, ABIGALE; WARREN, BETH; WEISS, JENNETTE; WILKINSON, PEGGY; WIRTZ, JR , ROBERT; ZARATE, PATRICIA. PAYROLL: 25,000.01 TO 50,000.00: AUGUSTINE, SHELLEY; BALOG, KIRSTEN; BEHLAND, JORI; CREADEUR, ROBERT; HARMON, RHIANNON; HARRIS, ROBERT; IWANSKI-GOIST, SHARYL; KLEEFISCH, GLENN; KLEEFISCH, GLENN; RASMUSSON, AMBER; REDMON, STEVEN; SCOTT, WILLIAM; SMITH, DOUGLAS; TOPPER, ELISA. PAYROLL: 50,000.01 TO 75,000.00: BAUER, JONATHAN; BEHRENS, BRETT; BROWN, DAVID; COLLINS JR, ALBERT; DAVIS, KYLE; DEBORD, DIXIE; DECKER, NICOLE; DYON, JUDY; ENGBERG, JASON; HENNE, DURKIN; HERNANDEZ, ADAM; HEYE, BRENDAN; HORNER, RYAN; HOULE, ANTHONY; KONEN, THOMAS; LAWRENTZ, KEVIN; MEYER, DENNIS; NELSON, TYLER; OLSEM, PAMELA; PAPPAS, PETER; REMUS, SHAY; SCODRO, PETER; SENG, MATTHEW; SIMMONS, AMY; SOELKE, THOMAS; WEBER, ROBERT; WEINERT, ANDREA; WRIGHT, RACHEL. PAYROLL: 75,000.01 TO 100,000.00: BEHRENS, DAVID; GERLACH, SARA; GOLDSMITH, RYAN; HART, ROBBIE; HAYES, CHRISTOPER; HELLAND, JONATHON; JEKA, CHRIS; JOHNSON, JEFFREY; KETCHMARK, MATTHEW; KLINGEL, SARAH; KUEHLEM, CHRISTOPHER; MCMAHON, PATRICK; MIKOLASEK, RAYMOND; MOTT, STACEY; NELSON, MATTHEW; PICKERING, LISA; PLECKHAM, DANIEL; RATOS, PETER; SLEEZER, JOHN; SLEEZER, SCOTT; SOEBBING, ROMAN; WILLRETT, ERIN. PAYROLL: 100,000.01 TO 125,000.00: EVANS, TIMOTHY; HILT, LARRY; HUNTER, JOHN; JELENIEWSKI, ANDREW; KLINGEL, TERRY; KOLOWSKI, TIMOTHY; PFIZENMAIER, BEHR; STROUP, SAMUEL. PAYROLL: 125,000.01 AND OVER: BARKSDALE-NOBLE, KRYSTI; DHUSE, ERIC; FREDRICKSON, ROB; HART, RICHARD; OLSON, BART; TOTAL 7,002,349. VENDOR DISBURSEMENTS OVER 2,500: 4 SEASONS LANDSCAPING PLUS 4,020; ACCURATE REPRO INC 5,840; ACTION GRAPHIX LTD 3,211; ADS LLC 17,900; ADVANCED AUTOMATION & CONTROLS 8,125; AECOM TECHNICAL SERVICES INC 19,878; ALL AROUND SEAMLESS GUTTERS 2,895; ALL STAR SPORTS INSTRUCTION 21,976; ALPHA SERVICE OF KANE COUNTY 30,020; ALTEC INDUSTRIES INC 6,070; AMALGAMATED BANK OF CHICAGO 1,170,088; MARK & LISA AMATO 10,000; AMERICAN SOCCER COMPANY INC 5,506; AMPERAGE ELECTRICAL SUPPLY INC 22,071; ANIRI LLC 4,358; ARNESON OIL COMPANY 41,343; AT&T 8,735; ATLAS BOBCAT 4,825; AURORA AREA CONVENTION VISITORS BUREAU 69,371; BAKER & TAYLOR 48,254; DAVID & DENISE BARDOU 10,000; BAUM PROPERTY MANAGEMENT 3,825; NATALIE BAYE 10,000; VICTOR BENITEZ- ZAVALA 7,626; TIMOTHY BENNETT 10,000; ADAM BERGER 10,000; TRISHA BERMUDEZ 10,000; BRIAN BETZWISER 73,034; BIG STAR TALENT GROUP 2,700; BLAIN'S FARM & FLEET 6,514; JAMI BLANTON 7,280; BLUE CROSS BLUE SHIELD 1,397,893; BNSF RAILWAY COMPANY 123,727; BOOMBAH 11,741; JARETH BORNEMAN 10,000; BP AMOCO OIL COMPANY 5,074; BP&T CO. 25,800; STEPHEN BRADEN 10,000; BRISTOL KENDALL FIRE DEPARTMENT 114,450; BRITE COMPUTERS 11,587; LARRY BROOKS II 10,000; BSN/PASSON'S/GSC/CONLIN SPORTS 17,353; CAL ATLANTIC HOMES 79,615; UNITED COMMUNICATION SYSTEMS 51,018; PATRICK & THERESA CAMARDO 10,000; CAMBRIA SALES COMPANY INC 7,550; CAPERS LLC 5,000; CARSTAR 16,312; JACKIE CASEY 7,576; CENTRAL LIMESTONE COMPANY INC 16,702; ROCLAB ATHLETIC INSTRUCTION 2,541; CHICAGO TRIBUNE 8,609; CINTAS CORPORATION FIRE 3,033; ICON ENTERPRISES INC 15,214; CLARK ENVIRONMENTAL 7,142; DAVID COE 6,485; COMMERCIAL TIRE SERVICE 5,584; COMMONWEALTH EDISON 89,458; CONCENTRIC INTEGRATION LLC 34,007; MEGAN & W SHANE CONNELL 10,000; BRANDY & DUSTIN CONNER 7,626; CONSTELLATION NEW ENERGY 65,619; CORE & MAIN LP 64,670; COX LANDSCAPING LLC 26,098; LAURA CURRAN 10,000; D CONSTRUCTION INC 1,108,130; DAIKIN APPLIED 9,239; DEARBORN NATIONAL LIFE 30,606; DLK LLC 155,414; SHAWN & LAUREN DODD 8,015; DR HORTON CAMBRIDGE HOMES 70,600; DRS SKINNERS AMUSEMENTS INC 35,989; NICK & JAMIE DUFFY 8,015; DYNEGY ENERGY SERVICES 230,011; EJ EQUIPMENT 4,063; EMG 89,210; ENCAP INC 57,866; ENGINEERING ENTERPRISES INC 1,321,787; JOHN ENGLE 10,000; ERIC K HILL 3,660; JOSE & ELIZABETH ESPINOZA 7,424; MARIAM ESTRADA 10,000; ETHAN BELL BAND 2,500; EUCLID BEVERAGE 19,243; FARR ASSOCIATES 31,013; FARREN HEATING & COOLING 6,991; SAM & GERLIE FIACCATO 10,000; HANNAH FIEBRANDT 10,000; NANCY & RANDY FINFROCK 10,000; FIRST NATIONAL BANK OMAHA 1,508,277; FIRST NONPROFIT UNEMPLOYEMENT 14,463; FIRST PLACE RENTAL 9,096; RAQUEL HERRERA 8,625; JASON & NIKKI FLEMING 10,000; FLEX BENEFIT SERVICE CORPORATION 5,018; FOX VALLEY TROPHY & AWARDS 6,475; FOX VALLEY SANDBLASTING 4,051; FOX VALLEY FIRE & SAFETY 8,869; ANTHONY & ANNETTE FOX 10,000; FULTON SIREN SERVICES 8,570; GARDINER KOCH & WEISBERG 168,440; GASVODA & ASSOCIATES INC 2,909; GEN POWER 7,201; GENEVA CONSTRUCTION 1,220,160; GLATFELTER UNDERWRITING SERVICES 163,423; GO FOR IT SPORTS 40,699; BENJAMIN GONZALEZ 7,626; ERIC & IOANA GREENUP 6,872; JASON & MEGAN GRIFFIN 7,050; GROUND EFFECTS INC 15,308; JENNIFER GRUBER 5,322; ERICK & QIANA HARRELL 7,592; HARRIS COMPUTER SYSTEMS 22,509; EDWARD HARVEY 6,586; HAWKINS INC 9,321; JENNIFER HAWKINS 10,000; HD SUPPLY WATERWORKS LTD 33,140; HENDERSON PRODUCTS INC 28,253; HI FI EVENTS INC 14,700; GC NEHRING 3,314; HOMER INDUSTRIES 5,460; STATE OF ILLINOIS TREASURER 728,857; ILLINI AUTOLIFT & EQUIPMEMENT 3,400; ILLINOIS DEPARTMENT OF TRANSPORTATION 204,507; ILLINOIS EPA 232,081; ILLINOIS STATE POLICE 3,672; ILLINOIS PUBLIC SAFETY AGENCY 6,660; ILLINOIS RAILWAY LLC 4,567; ILLINOIS TRUCK MAINTENANCE 21,131; ILLINOIS PUBLIC RISK FUND 174,458; IMAJE RECORDS, INC 5,000; IMPERIAL INVESTMENTS 23,645; INFOR PUBLIC SECTOR INC 4,052; INFRASTRUCTURE SOLUTIONS INC 10,700; INGEMUNSON LAW OFFICES LTD 3,610; INLAND CONTINENTAL PROPERTY 239,684; INNOVATIVE UNDERGROUND LLC 13,920; INSIGHT PUBLIC SECTOR INC 8,958; INTERDEV LLC 139,573; ITRON 6,772; IWORQ SYSTEMS INC 7,621; MIKE & JESSICA JETT 10,000; BRENDA & EDGAR JONES 10,000; JULIE INC 9,173; KATHLEEN FIELD ORR & ASSOCIATES 141,507; KENCOM PUBLIC SAFETY DISPATCH 132,533; KENDALL COUNTY COLLECTOR 8,054; KENDALL COUNTY HIGHWAY DEPARTMENT 82,750; KENDALL COUNTY COURT SERVICES 3,584; KENDALL COUNTY RECORDER'S 3,825; KENDALL COUNTY SHERIFF'S OFFICE 2,885; KENDALL COUNTY CHIEFS OF POLICE 4,581; KENDALL CROSSING LLC 77,732; KENDALL COUNTY ADMINISTRATIVE SERVICES 23,550; RON OR SUSAN KESSELRING 6,378; BENJAMIN & JENNIFER KILGORE 10,000; WILLIAM & ANTONETTE KLOSKA 10,000; KONICA MINOLTA 15,720; THOMAS KWIDZINSKI 9,206; GREGORY & ANGELA LAMBERT 7,102; LANDMARK FORD INC 19,903; LANER, MUCHIN, DOMBROW, BECKER 5,853; LAUTERBACH & AMEN LLP 32,120; LAWSON PRODUCTS 4,231; LAYNE CHRISTENSEN COMPANY 257,136; ALEX & CAMERON LEBRON 7,908; KEITH & BARBARA LECOMPTE 10,000; LENNAR CHICAGO INC 34,888; LEXIPOL LLC 22,909; LISA PICKERING 7,832; LLOYD WARBER 9,420; KEN LUDWIG 7,194; MAD BOMBER FIREWORK PRODUCTION 21,500; NICK & JESSICA MADRIGAL 10,000; AARON MAGGIO 10,000; MA QUENNIE MAMARIL 10,000; MARTENSON TURF PRODUCTS 6,843; MC CUE BUILDERS INC 20,000; MEADE ELECTRIC COMPANY INC 4,766; MEADOWBROOK BUILDERS LLC 17,400; MECHANICAL VIBRATION & 6,701; JOHN MEICZKOWSKI 10,000; MENARDS INC 248,553; JESSICA MENEZ 6,872; MESIROW INSURANCE SERVICES INC 21,050; METRO WEST COG 6,833; MID AMERICAN WATER 5,870; MIDWEST SALT 118,158; MIDWEST TAPE 4,964; MILES CHEVROLET 66,300; MINER ELECTRONICS CORPORATION 26,415; TRACIE & BRYAN MINOGUE 7,069; FRANK & JENNIFER MONACHINO 6,872; MONROE TRUCK EQUIPMENT 2,515; DAVID MONROY 6,214; MORRIS SAND & GRAVEL INC 7,148; MORTON SALT INC 84,015; NARVICK BROTHERS LUMBER COMPANY INC 17,618; NATIONAL WASH AUTHORITY 5,600; NEENAH FOUNDRY COMPANY 3,056; RICHARD NELSON 10,000; NEOFUNDS BY NEOPOST 7,113; NICOR GAS 30,190; BEN & CINDY NILES 10,000; NORTH EAST MULTI-REGIONAL TRAINING 3,935; NORTHERN CONTRACTING INC 4,794; NUTOYS LEISURE PRODUCTS 6,817; NVR INC/RYAN HOMES 2,669; MICHELE O'HARA 10,182; CYNTHIA O'LEARY 3,865; O'MALLEY WELDING & FABRICATING 2,593; O'REILLY AUTO PARTS 3,033; CHERYL & GERALD O'RILEY 10,000; MICHAEL OLSZEWSKI 10,000; LOCAL 150 APPRENTICESHIP FUND 7,200; OVERDRIVE 3,000; LUIS & EVA PALACIOS 8,015; LISA PARKS 7,906; STACY PARRILLO 6,578; KAREN PATRICK 9,206; PATTEN INDUSTRIES INC 29,122; JUAN & DELIA PEDROZA 6,493; PEPSI-COLA GENERAL BOTTLE 4,034; MIGUEL & ARELI PEREZ 10,000; KENT & JULIA PHILLIPS 10,000; PLANO CLEAN FILL 7,065; PRAIRIECAT 9,814; PULTE HOMES 65,647; R SMITS & SONS 2,640; RAGING WAVES 130,766; RATOS, JAMES 23,101; RAY O'HERRON COMPANY 7,503; REINDERS INC 3,753; ROBERT RIETZ JR. 3,614; RIVERVIEW FORD 8,532; EVAN ROBERTS 10,000; PAT & DOROTHY RODRIGUEZ 7,906; RUDY RODRIGUEZ 7,424; SAMUEL & JENNA ROOT 10,000; JACQUES ROY 10,000; KEVIN & ANGELIKA RUEBENSAM 10,000; RUSH TRUCK CENTER 4,557; RUSSO HARDWARE INC 4,649; RYAN HOMES 3,525; S & K EXCAVATING & TRUCKING 430,640; EMERGENT SAFETY SUPPLY 3,253; MATTHEW SALTZMANN 10,000; ERIC SCHEBLEIN 10,000; SEBIS DIRECT 9,299; SEMPER FI LAND INC 5,155; SERVICE PRINTING CORPORATION 46,811; SEWER EQUIPMENT COMPANY OF ILLINOIS 3,709; SHI INTERNATIONAL CORP 27,360; MEREDITH & RYAN SIKES 6,715; WOJCIECH SIKORA 7,102; SIMPLEXGRINNELL LP 3,500; STEPHEN SLIMKO 10,000; DAVID & MARY SNYDER 10,000; SOUND INCORPORATED 4,724; SWFVCTC 96,617; FLEETCOR SUPERFLEET MASTERCARD 93,365; SPORTSFIELDS INC 12,174; STANDARD & ASSOCIATES INC 12,761; KENT STEFFENS 10,000; STERLING CODIFIERS INC 3,498; STEVE PIPER & SONS INC 5,725; STEVEN'S SILKSCREENING 5,392; MICHELLE STEWART 19,500; LINDA STORTZ 10,000; STREICHERS 4,818; CHICAGO TRIBUNE MEDIA GROUP 3,495; SUBURBAN LABORATORIES INC 7,163; SUN LIFE FINANCIAL 117,196; SUPERIOR EXCAVATING 218,450; SUPERIOR ASPHALT MATERIALS LLC 17,947; KEVIN SWIDERSKI 6,214; ADAM & ANGELA TANNER 10,000; TAPCO 13,816; IOURI & GALINA TERECHKINA 10,000; TERRACON CONSULTS INC 329,494; THE BANK OF NEW YORK 2,971,637; PEREGRINE STIME NEWMAN 2,513; STEPHANIE THOMPSON 6,655; THYSSENKRUPP ELEVATOR CORPORATION 3,804; TILES IN STYLE LLC 74,276; TIMOTHY SHARPE 2,800; REMY & JESSICA TINEO 10,000; TKB ASSOCIATES INC 2,719; TODAY'S BUSINESS SOLUTIONS INC 3,529; MARIANNE TOMSE 10,000; TRAFFIC CONTROL CORPORATION 6,030; TRAFFIC CONTROL & PROTECTION 9,201; TRICO MECHANICAL SERVICE GROUP 20,357; TROTTER & ASSOCIATES INC 31,902; TRUGREEN COMMERCIAL 10,882; UNDERGROUND PIPE & VALVE COMPANY 11,550; US BANK 162,293; JOSEPH DEMARCO 3,750; VERMONT SYSTEMS 4,482; VILLAGE OF OSWEGO 46,004; VISU-SEWER OF ILLINOIS LLC 119,634; CHRISTINE VITOSH 6,134; KENNETH & BETTY VOJTIK 10,000; WALKER CUSTOM HOMES INC 59,834; JACOB WALKER 6,882; WATCHGUARD VIDEO 25,420; WATER PRODUCTS INC 6,264; WATER SOLUTIONS UNLIMITED INC 20,741; WAUBONSEE COMMUNITY COLLEGE 3,475; BRANDON & LEAH WEAVER 10,000; WALLY WERDERICH 4,200; NICOLE & ZACHARY WEYDERT 6,652; WHISKEY ROMANCE BAND 3,000; MILTON EDWARD WILCOX 5,500; WILL PROPERTIES 2,736; WILLMAN & GROESCH GENERAL 2,700; WINDING CREEK NURSERY INC 6,775; GEOFFREY WOOD 10,000; CATHI WOODWARD 10,000; XORAIL 4,159; YORKVILLE BRISTOL SANITARY DISTRICT 3,326,220; YORKVILLE AREA CHAMBER OF COMMERCE 2,700; YORKVILLE SCHOOL DISTRICT 115 302,469; BRANDI & DONNELL YOUNG 10,000; MARLYS J. YOUNG 4,586; TSHIBANQUE YVES 10,000; ZENON COMPANY 5,130; EXPENSE DISBURSEMENTS UNDER 2,500.00 - 237,479; TOTAL 23,925,436. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #12 Tracking Number ADM 2018-87 Tax Levy Estimate City Council – October 23, 2018 ADM 10/17/18 Moved forward to CC consent agenda. ADM 2018-87 Majority Approval Please see attached memo. Rob Fredrickson Finance Name Department Summary Approval of a 2018 tax levy estimate, for purposes of publishing a public notice for an upcoming public hearing. Background Each year, the first step of the tax levy process involves adopting a tax levy estimate for purposes of holding a public hearing (if required). The estimated tax levy for the City and Library operations (capped taxes) is $4,132,939, as shown on Exhibit A. Per past practice and the property tax extension limitation law (PTELL), the City expects the actual tax levy to be lower. Looking back on past levy and budget discussions, the City had unofficially adopted a plan to reduce its tax levy for fiscal years 2015 through 2018. This plan was a modified extension of the process began in fiscal year 2012 as a result of non-abated property taxes and the passage of the non-home rule sales tax referendum: Planned decreases 2% reduction in FY 15 1% reduction in FY 16 1% reduction in FY 17 1% reduction in FY 18 (prior fiscal year) The above reduction schedule was reflected between the City property tax line-item (a calculation of the City uncapped taxes and City capped taxes) and the Library property tax-line-item (a calculation of the Library uncapped taxes and Library capped taxes). In reality, property taxes decreased at a rate quicker than we expected: Actual decreases 3% reduction in FY 15 1.66% reduction in FY 16 1.68% reduction in FY 17 0% - no change in FY 18 (prior fiscal year) Memorandum To: Administration Committee From: Rob Fredrickson, Finance Director Bart Olson, City Administrator Date: October 4, 2018 Subject: 2018 Tax Levy Estimate 2017 Tax Levy (FY 19 - current fiscal year) During the levy process last year, it was determined that now that the City had fulfilled its unofficial plan to reduce the amount of property taxes levied over fiscal years 2015 through 2018, the City Council began to ease back into its past practice of marginally increasing the levy each year as allowed under PTELL. Pursuant to PTELL, two factors determine how much the City, as a non-home rule municipality, can increase its levy by each year: the equalized assessed valuation (EAV) of new construction and the year- over-year change in inflation (as measured by CPI). For the 2017 levy (currently being collected in FY 19) the City Council chose to increase the levy by new construction ($64,328) only, thus foregoing the inflationary increment of the levy in the amount of $65,128. As a result, most residents should have seen the City portion of their property tax bill stay relatively the same or even decrease slightly, assuming that the change in EAV of their homes was less than the overall increase in EAV for all taxable property in the City. 2018 Tax Levy (FY 20 – next fiscal year) For this year’s levy new construction EAV is currently estimated by the County at $11,946,961, which would generate additional property tax proceeds of $75,660 for the City. As shown on Exhibit D, after two consecutive years of unusually low inflation (2015-2016), CPI returned to more of a historical norm in 2017 at 2.1%, where it remains for 2018. This inflationary portion of the levy equates to a projected increment of $66,482, for an estimated grand total of $142,142 in additional property taxes that could be levied under PTELL. Based on the information presented above it is the recommendation of staff that the City increase its levy only by the amount of incremental property taxes generated from new construction, currently estimated at $75,660 (as shown on Exhibit C). While this will result in the City not levying approximately $66,482, (CPI portion) under PTELL (which means this amount is lost for subsequent levy years) staff believes that this is a balanced approach; as it allows the City to marginally expand its tax base with minimal impact on homeowners. Depending on how the City Council decides to levy, either including incremental property taxes from both CPI and new construction or new construction only, will result in the City’s portion of the levy either increasing by approximately 4.5% (Exhibit B) or 2.4% (Exhibit C). For the 2018 levy year, the City’s contribution to the Police Pension Fund has been determined to be $1,111,484 by the City’s actuary (MWM Consulting Group), as shown on page 2 of the Actuarial Valuation Report (Exhibit E). This represents an increase of $148,123 (15.4%) in comparison to the actuarial determined contribution amount for 2017 of $963,361. The reasons for this increase are as follows:  As we get closer to the year 2040, there is less time to spread out the remaining costs associated with the unfunded liability (i.e. the amortization period is shrinking each year).  Normal cost continues to increase, as each year of additional service by current employees generates additional pension benefits.  The actual rate of return fell short of the assumed rate of return (5.43% actual v. 7.00% assumed) and interest costs continue to accrue on the unfunded liability. On a positive note, the percent funded has increased from 42.3% at the end of FY 2017 to 47.0% at the end of FY 2018, an increase of 11.8%. This was due primarily to two factors: a change in actuarial methodologies; and the actuarial smoothing process, which allocates investment gains and losses systematically over a five-year period. In addition, as of the end of September 2018, the pension fund now has total assets in excess of $10 million. This is significant because, pursuant to State Statute, it can now increase the percent of assets invested in equities to 65% of the total portfolio (45% was the previous statutory limit for funds under $10 million). In general, although they are riskier, equities tend to yield a higher rate of return than fixed income securities; and staff is hopeful that this revised asset allocation structure will aid the Fund in maximizing its return on investments. Looking back at the last two levy cycles, you may recall that a reoccurring policy question has been whether or not the City and Library levies should be combined or levied separately. In an effort to “level the playing field” by applying the same rules of property tax growth (lesser of CPI or 5%, plus new construction) to both entities, it was decided by the City Council to levy the two entities separately in both 2016 and 2017. As a result of the separate levy, in 2017 the Library Operations tax rate was capped at $0.137 per $100 of EAV, resulting in a property tax extension of $672,542 for library operations. This was an increase of $26,989 (4.2%) over the 2016 extended amount of $645,554. For the 2018 levy staff plans to continue the practice of levying separately for the City and the Library, which is currently estimated to yield property taxes for library operations in the amount of $702,734. This amount was formally approved by the Library Board at their October meeting, and includes increment amounts for both CPI ($14,123) and new construction ($16,069). Thus, based on current EAV the library tax rate is estimated to be at $0.135 per $100 of EAV (max amount is $0.15/$100 EAV) for the 2018 levy year, which is an increase of 4.5% ($30,192) over the 2017 extension. The fiscal year 2019 (2017 levy) certification from the County Clerk is attached (Exhibit F). The first page contains all City (non-Library) taxes, and the second page contains Library taxes (operations and debt service for the 2006 & 2013 Refunding bonds). The breakdown of the sublevies is attached for your review. These do not need to be formally decided upon until the City passes its levy ordinance in late November or early December. The County’s current EAV estimate is $522,369,804 which is an 6.76% increase from last year. The abatement ordinances for the non-abated (uncapped) City property taxes should be voted on in December; however the County will typically give an extension until late January/early February. Homeowner Impact The property tax bill lists the City and the Library as two distinct itemized charges. Assuming the City levies for the new construction increment only (Exhibit C), the City’s (capped and uncapped) estimated levy extension is projected to increase by 2.4% for the 2018 levy year (payable in 2019). The Library (capped and uncapped) levy is projected to be 2.4% higher than the 2017 levy year extension (payable in 2018). Based on these two statements, the amount that each property owner pays to the City should be approximately $14 higher than the prior year and the amount paid to the Library should be approximately $7 higher than the prior year’s tax bill, assuming that their individual property’s EAV increases by the same percentage as overall EAV in the City (currently projected at 6.76% by Kendall County). Recommendation The preliminary staff recommendations for aggregate levy amounts are below. City Tax Levy 2017 Levy Extension 2018 Maximum Levy (Estimate) 2018 Levy Recommended Amount City Levy (Capped) 3,165,797 3,407,939 3,241,457 City Bonds (Uncapped) N / A N / A N / A Totals 3,165,797 3,407,939 3,241,457 Library Tax Levy 2017 Levy Extension 2018 Maximum Levy (Estimate) 2018 Levy Recommended Amount Library Operations (Capped) 672,542 725,000 702,734 Library Bonds (Uncapped) 792,118 797,013 797,013 Totals 1,464,661 1,522,013 1,499,747 In regards to the setting of a tax levy estimate, staff recommends the approval of Exhibit A, which shows levy amounts in excess of what PTELL allows for the purposes of setting a maximum levy amount for the public hearing. Once the public hearing has passed, City Council will have the ability to change (i.e. reduce) the levy in any manner deemed appropriate, as long as the levy amounts presented for the public hearing are not exceeded. Exhibit B is an estimate of how much the City could actually levy under PTELL (includes increases for both new construction & CPI) for a total of $142,142 in additional property tax proceeds. Exhibit C, which is the staff recommended levy, proposes that the only enhancement to the City’s levy would be the estimated new construction increment of $75,660; thus foregoing the CPI increment of $66,482 in subsequent tax years. Furthermore, staff recommends that the City instruct the County Clerk to once again levy separately for the City and the Library, so that both entities are held to the same rules when it comes to growth. We would propose to hold the public hearing at the November 13th City Council meeting. 2016 Rate Setting EAV % Change over Prior Yr EAV 2017 Rate Setting EAV % Change over Prior Yr EAV 2018 Estimated EAV % Change over Prior Yr EAV Farm 2,963,511$ 3.57%Farm 3,083,218$ 4.04%Farm 3,230,454$ 4.78% Residential 354,408,067$ 10.44%Residential 386,855,913$ 9.16%Residential 417,275,715$ 7.86% Commercial 84,099,111$ -0.51%Commercial 83,975,023$ -0.15%Commercial 86,423,918$ 2.92% Industrial 14,944,561$ 14.96%Industrial 15,349,880$ 2.71%Industrial 15,422,389$ 0.47% State Railroad 17,328$ -0.01%State Railroad 17,328$ 0.00%State Railroad 17,328$ 0.00% Estimated Total 456,432,578$ 8.33%Estimated Total 489,281,362$ 7.20%Estimated Total 522,369,804$ 6.76% 2016 2016 2016 2017 2017 2017 2018 2018 % Change over $ Change over Rate Levy Request Levy Extension Rate Levy Request Levy Extension Rate Levy Request Prior Yr Ext.Prior Yr Ext. Corporate 0.21965 1,002,536$ 1,002,554$ 0.20490 1,002,536$ 1,002,538$ 0.19192 1,002,536$ 0.00%(2)$ Bonds & Interest 0.00000 - - 0.00000 - - 0.00000 - - - IMRF Pension 0.00000 - - 0.00000 - - 0.00000 - - - Police Protection 0.19991 912,438 912,454 0.20025 979,754 979,786 0.20180 1,054,119 7.59%74,333 Police Pension 0.21169 966,211 966,222 0.19690 963,361 963,395 0.21278 1,111,484 15.37%148,089 Audit 0.00658 30,000 30,033 0.00614 30,000 30,042 0.00570 29,800 -0.81%(242) Liability Insurance 0.00877 40,000 40,029 0.00818 40,000 40,023 0.00766 40,000 -0.06%(23) Social Security 0.03287 150,000 150,029 0.03066 150,000 150,014 0.02872 150,000 -0.01%(14) School Crossing Guard 0.00000 - - 0.00000 - - 0.00383 20,000 - 20,000 Unemployment Insurance 0.00000 - - 0.00000 - - 0.00000 - - - Subtotal City 0.67947 3,101,185$ 3,101,322$ 0.64703 3,165,651$ 3,165,797$ 0.65240 3,407,939$ 7.65%242,142 Library Operations 0.14144 692,000$ 645,554$ 0.13746 672,505$ 672,542$ 0.13879 725,000$ 7.80%52,458$ Library Bonds & Interest 0.16661 760,395 760,433 0.16190 792,100 792,118 0.15258 797,013 0.62%4,895 Subtotal Library 0.30805 1,452,395$ 1,405,987$ 0.29936 1,464,605$ 1,464,661$ 0.29137 1,522,013$ 3.92%57,352 - Total City (PTELL & Non-PTELL)0.98752 4,553,580$ 4,507,310$ 0.94639 4,630,256$ 4,630,458$ 0.94377 4,929,952$ 6.47%299,494$ less Bonds & Interest 0.16661 760,395 760,433 0.16190 792,100 792,118 0.15258 797,013 0.62%4,895 P-TELL Totals 0.82091 3,793,185$ 3,746,876$ 0.78449 3,838,156$ 3,838,340$ 0.79119 4,132,939$ 7.68%294,599$ 2018 Tax Levy - Public Hearing (Limiting Rate Applied to City & Library) 1 % Inc(Dec) Over $ Inc(Dec) Over 2016 Requested 2016 Extended 2017 Requested 2017 Extended 2018 Requested Prior Yr Extended Prior Yr Extended City 2,134,974$ 2,135,100$ City 2,202,290$ 2,202,402$ City 2,296,455$ 4.27%94,053$ Library 692,000 645,554 Library 672,505 672,542 Library 725,000 7.80%52,458 Police Pension 966,211 966,222 Police Pension 963,361 963,395 Police Pension 1,111,484 15.37%148,089 Library Debt Service 760,395 760,433 Library Debt Service 792,100 792,118 Library Debt Service 797,013 0.62%4,895 Total 4,553,580$ 4,507,310$ Total 4,630,256$ 4,630,458$ Total 4,929,952$ 6.47%299,494$ less Bonds & Interest 760,395 760,433 less Bonds & Interest 792,100 792,118 less Bonds & Interest 797,013 0.62%4,895 PTELL Subtotal 3,793,185$ 3,746,876$ PTELL Subtotal 3,838,156$ 3,838,340$ PTELL Subtotal 4,132,939$ 7.68%294,599$ City (excluding Debt Service 3,101,185$ 3,101,322$ City (excluding Debt Service 3,165,651$ 3,165,797$ City (excluding Debt Service 3,407,939$ 7.65%242,142$ Lib (excluding Debt Service)692,000 645,554 Lib (excluding Debt Service)672,505 672,542 Lib (excluding Debt Service)725,000 7.80%52,458 (Limiting Rate Applied to City & Library) 2018 Tax Levy - Public Hearing 2 2016 Rate Setting EAV % Change over Prior Yr EAV 2017 Rate Setting EAV % Change over Prior Yr EAV 2018 Estimated EAV % Change over Prior Yr EAV Farm 2,963,511$ 3.57%Farm 3,083,218$ 4.04%Farm 3,230,454$ 4.78% Residential 354,408,067$ 10.44%Residential 386,855,913$ 9.16%Residential 417,275,715$ 7.86% Commercial 84,099,111$ -0.51%Commercial 83,975,023$ -0.15%Commercial 86,423,918$ 2.92% Industrial 14,944,561$ 14.96%Industrial 15,349,880$ 2.71%Industrial 15,422,389$ 0.47% State Railroad 17,328$ -0.01%State Railroad 17,328$ 0.00%State Railroad 17,328$ 0.00% Estimated Total 456,432,578$ 8.33%Estimated Total 489,281,362$ 7.20%Estimated Total 522,369,804$ 6.76% 2016 2016 2016 2017 2017 2017 2018 2018 % Change over $ Change over Rate Levy Request Levy Extension Rate Levy Request Levy Extension Rate Levy Request Prior Yr Ext.Prior Yr Ext. Corporate 0.21965 1,002,536$ 1,002,554$ 0.20490 1,002,536$ 1,002,538$ 0.19192 1,002,536$ 0.00%(2)$ Bonds & Interest 0.00000 - - 0.00000 - - 0.00000 - - - IMRF Pension 0.00000 - - 0.00000 - - 0.00000 - - - Police Protection 0.19991 912,438 912,454 0.20025 979,754 979,786 0.18265 954,119 -2.62%(25,667) Police Pension 0.21169 966,211 966,222 0.19690 963,361 963,395 0.21278 1,111,484 15.37%148,089 Audit 0.00658 30,000 30,033 0.00614 30,000 30,042 0.00570 29,800 -0.81%(242) Liability Insurance 0.00877 40,000 40,029 0.00818 40,000 40,023 0.00766 40,000 -0.06%(23) Social Security 0.03287 150,000 150,029 0.03066 150,000 150,014 0.02872 150,000 -0.01%(14) School Crossing Guard 0.00000 - - 0.00000 - - 0.00383 20,000 - 20,000 Unemployment Insurance 0.00000 - - 0.00000 - - 0.00000 - - - Subtotal City 0.67947 3,101,185$ 3,101,322$ 0.64703 3,165,651$ 3,165,797$ 0.63326 3,307,939$ 4.49%142,142 Library Operations 0.14144 692,000$ 645,554$ 0.13746 672,505$ 672,542$ 0.13453 702,734$ 4.49%30,192$ Library Bonds & Interest 0.16661 760,395 760,433 0.16190 792,100 792,118 0.15258 797,013 0.62%4,895 Subtotal Library 0.30805 1,452,395$ 1,405,987$ 0.29936 1,464,605$ 1,464,661$ 0.28710 1,499,747$ 2.40%35,086 - Total City (PTELL & Non-PTELL)0.98752 4,553,580$ 4,507,310$ 0.94639 4,630,256$ 4,630,458$ 0.92036 4,807,686$ 3.83%177,228$ less Bonds & Interest 0.16661 760,395 760,433 0.16190 792,100 792,118 0.15258 797,013 0.62%4,895 P-TELL Totals 0.82091 3,793,185$ 3,746,876$ 0.78449 3,838,156$ 3,838,340$ 0.76778 4,010,673$ 4.49%172,333$ 2018 Tax Levy - Estimated (CPI and New Construction Increments) (Limiting Rate Applied to City & Library) 1 % Inc(Dec) Over $ Inc(Dec) Over 2016 Requested 2016 Extended 2017 Requested 2017 Extended 2018 Requested Prior Yr Extended Prior Yr Extended City 2,134,974$ 2,135,100$ City 2,202,290$ 2,202,402$ City 2,196,455$ -0.27%(5,947)$ Library 692,000 645,554 Library 672,505 672,542 Library 702,734 4.49%30,192 Police Pension 966,211 966,222 Police Pension 963,361 963,395 Police Pension 1,111,484 15.37%148,089 Library Debt Service 760,395 760,433 Library Debt Service 792,100 792,118 Library Debt Service 797,013 0.62%4,895 Total 4,553,580$ 4,507,310$ Total 4,630,256$ 4,630,458$ Total 4,807,686$ 3.83%177,228$ less Bonds & Interest 760,395 760,433 less Bonds & Interest 792,100 792,118 less Bonds & Interest 797,013 0.62%4,895 PTELL Subtotal 3,793,185$ 3,746,876$ PTELL Subtotal 3,838,156$ 3,838,340$ PTELL Subtotal 4,010,673$ 4.49%172,333$ City (excluding Debt Service 3,101,185$ 3,101,322$ City (excluding Debt Service 3,165,651$ 3,165,797$ City (excluding Debt Service 3,307,939$ 4.49%142,142$ Lib (excluding Debt Service)692,000 645,554 Lib (excluding Debt Service)672,505 672,542 Lib (excluding Debt Service)702,734 4.49%30,192 (Limiting Rate Applied to City & Library) 2018 Tax Levy - Estimated (CPI and New Construction Increments) 2 2016 Rate Setting EAV % Change over Prior Yr EAV 2017 Rate Setting EAV % Change over Prior Yr EAV 2018 Estimated EAV % Change over Prior Yr EAV Farm 2,963,511$ 3.57%Farm 3,083,218$ 4.04%Farm 3,230,454$ 4.78% Residential 354,408,067$ 10.44%Residential 386,855,913$ 9.16%Residential 417,275,715$ 7.86% Commercial 84,099,111$ -0.51%Commercial 83,975,023$ -0.15%Commercial 86,423,918$ 2.92% Industrial 14,944,561$ 14.96%Industrial 15,349,880$ 2.71%Industrial 15,422,389$ 0.47% State Railroad 17,328$ -0.01%State Railroad 17,328$ 0.00%State Railroad 17,328$ 0.00% Estimated Total 456,432,578$ 8.33%Estimated Total 489,281,362$ 7.20%Estimated Total 522,369,804$ 6.76% 2016 2016 2016 2017 2017 2017 2018 2018 % Change over $ Change over Rate Levy Request Levy Extension Rate Levy Request Levy Extension Rate Levy Request Prior Yr Ext.Prior Yr Ext. Corporate 0.21965 1,002,536$ 1,002,554$ 0.20490 1,002,536$ 1,002,538$ 0.19192 1,002,536$ 0.00%(2)$ Bonds & Interest 0.00000 - - 0.00000 - - 0.00000 - - - IMRF Pension 0.00000 - - 0.00000 - - 0.00000 - - - Police Protection 0.19991 912,438 912,454 0.20025 979,754 979,786 0.16993 887,637 -9.41%(92,149) Police Pension 0.21169 966,211 966,222 0.19690 963,361 963,395 0.21278 1,111,484 15.37%148,089 Audit 0.00658 30,000 30,033 0.00614 30,000 30,042 0.00570 29,800 -0.81%(242) Liability Insurance 0.00877 40,000 40,029 0.00818 40,000 40,023 0.00766 40,000 -0.06%(23) Social Security 0.03287 150,000 150,029 0.03066 150,000 150,014 0.02872 150,000 -0.01%(14) School Crossing Guard 0.00000 - - 0.00000 - - 0.00383 20,000 - 20,000 Unemployment Insurance 0.00000 - - 0.00000 - - 0.00000 - - - Subtotal City 0.67947 3,101,185$ 3,101,322$ 0.64703 3,165,651$ 3,165,797$ 0.62053 3,241,457$ 2.39%75,660 Library Operations 0.14144 692,000$ 645,554$ 0.13746 672,505$ 672,542$ 0.13453 702,734$ 4.49%30,192$ Library Bonds & Interest 0.16661 760,395 760,433 0.16190 792,100 792,118 0.15258 797,013 0.62%4,895 Subtotal Library 0.30805 1,452,395$ 1,405,987$ 0.29936 1,464,605$ 1,464,661$ 0.28710 1,499,747$ 2.40%35,086 - Total City (PTELL & Non-PTELL)0.98752 4,553,580$ 4,507,310$ 0.94639 4,630,256$ 4,630,458$ 0.90763 4,741,204$ 2.39%110,746$ less Bonds & Interest 0.16661 760,395 760,433 0.16190 792,100 792,118 0.15258 797,013 0.62%4,895 P-TELL Totals 0.82091 3,793,185$ 3,746,876$ 0.78449 3,838,156$ 3,838,340$ 0.75506 3,944,191$ 2.76%105,851$ 2018 Tax Levy - Estimated (New Construction Increment Only) (Limiting Rate Applied to City & Library) 1 % Inc(Dec) Over $ Inc(Dec) Over 2016 Requested 2016 Extended 2017 Requested 2017 Extended 2018 Requested Prior Yr Extended Prior Yr Extended City 2,134,974$ 2,135,100$ City 2,202,290$ 2,202,402$ City 2,129,973$ -3.29%(72,429)$ Library 692,000 645,554 Library 672,505 672,542 Library 702,734 4.49%30,192 Police Pension 966,211 966,222 Police Pension 963,361 963,395 Police Pension 1,111,484 15.37%148,089 Library Debt Service 760,395 760,433 Library Debt Service 792,100 792,118 Library Debt Service 797,013 0.62%4,895 Total 4,553,580$ 4,507,310$ Total 4,630,256$ 4,630,458$ Total 4,741,204$ 2.39%110,746$ less Bonds & Interest 760,395 760,433 less Bonds & Interest 792,100 792,118 less Bonds & Interest 797,013 0.62%4,895 PTELL Subtotal 3,793,185$ 3,746,876$ PTELL Subtotal 3,838,156$ 3,838,340$ PTELL Subtotal 3,944,191$ 2.76%105,851$ City (excluding Debt Service 3,101,185$ 3,101,322$ City (excluding Debt Service 3,165,651$ 3,165,797$ City (excluding Debt Service 3,241,457$ 2.39%75,660$ Lib (excluding Debt Service)692,000 645,554 Lib (excluding Debt Service)672,505 672,542 Lib (excluding Debt Service)702,734 4.49%30,192 (Limiting Rate Applied to City & Library) 2018 Tax Levy - Estimated (New Construction Increment Only) 2 Illinois Department of Revenue History of CPI's Used for the PTELL 01/12/2018 % Change From December Previous % Use for Years Taxes Year CPI-U December PTELL Comments Levy Year Paid 1991 137.900 -- 1992 141.900 2.9% 2.9% 1993 1994 1993 145.800 2.7% 2.7% (5 % for Cook) 1994 1995 1994 149.700 2.7% 2.7% 1995 1996 1995 153.500 2.5% 2.5% 1996 1997 1996 158.960 3.6% 3.6% 1997 1998 1997 161.300 1.5% 1.5% 1998 1999 1998 163.900 1.6% 1.6% 1999 2000 1999 168.300 2.7% 2.7% 2000 2001 2000 174.000 3.4% 3.4% 2001 2002 2001 176.700 1.6% 1.6% 2002 2003 2002 180.900 2.4% 2.4% 2003 2004 2003 184.300 1.9% 1.9% 2004 2005 2004 190.300 3.3% 3.3% 2005 2006 2005 196.800 3.4% 3.4% 2006 2007 2006 201.800 2.5% 2.5% 2007 2008 2007 210.036 4.08% 4.1% 2008 2009 2008 210.228 0.1% 0.1% 2009 2010 2009 215.949 2.7% 2.7% 2010 2011 2010 219.179 1.5% 1.5% 2011 2012 2011 225.672 3.0% 3.0% 2012 2013 2012 229.601 1.7% 1.7% 2013 2014 2013 233.049 1.5% 1.5% 2014 2015 2014 234.812 0.8% 0.8% 2015 2016 2015 236.525 0.7% 0.7% 2016 2017 2016 241.432 2.1% 2.1% 2017 2018 2017 246.524 2.1% 2.1% 2018 2019 CPI History (R-01/18) Printed by authority of the State of Illinois – web only Actuarial Valuation City of Yorkville Yorkville Police Pension Fund As of May 1, 2018 For the Year Ending April 30, 2019 VALUATION SUMMARY Contributions..........................................................................................................................................1 Statutory Minimum Funding Cost Elements...........................................................................................1 Funding Policy Actuarially Determined Contribution Cost Elements.....................................................2 Financial Thumbnail Ratios.....................................................................................................................2 Participant Data Summary......................................................................................................................2 VALUATION RESULTS Significant Events and Issues Influencing Valuation Results..................................................................3 Actuarial Certification.............................................................................................................................4 FINANCIAL AND ACTUARIAL EXHIBITS Exhibit 1 - Statement of Market Assets Available for Benefits..............................................................5 Exhibit 2 - Statement of Changes in Net Assets Available for Benefits..................................................6 Exhibit 3 - Determination of the Actuarial Value of Assets....................................................................7 Exhibit 4 - Determination of Statutory Minimum Required Annual Contribution.................................8 Exhibit 5 - Summary of Participant Data as of May, 1, 2018..................................................................10 SUMMARY OF PRINCIPAL PLAN PROVISIONS Definitions...............................................................................................................................................11 Pension (3-111).......................................................................................................................................11 Pension to Survivors (3-112)...................................................................................................................12 Disability Pension Line of Duty (3-114.1)................................................................................................12 Disability Pension Not on Duty (3-114.2)...............................................................................................13 Other Provisions......................................................................................................................................13 Glossary of Terms...................................................................................................................................14 SUMMARY OF ACTUARIAL ASSUMPTIONS AND COST METHOD Nature of Actuarial Calculations.............................................................................................................16 Assumptions............................................................................................................................................16 Asset Valuation Methods........................................................................................................................17 Actuarial Cost Methods..........................................................................................................................17 SECTION 4Table of Contents SECTION 1SECTION 1SECTION 2SECTION 3 CONTRIBUTIONS Current Prior Year Valuation Valuation as of 5/1/2018 as of 5/1/2017 Actuarially Determined Funding Policy Contribution $1,111,484 (43.7%)$963,361 (41.5%) Statutory Minimum Contribution per 40 ILCS 5/3 Section 125 $987,657 (38.8%)$899,568 (38.8%) Current Prior Year Item Valuation Valuation as of 5/1/2018 as of 5/1/2017 (Prior Actuary) Accrued Liability $ 18,895,425 $ 18,652,468 Market Value of Assets $ 9,089,345 $ 7,965,177 Actuarial (Smoothed) Value of Assets $ 9,381,882 $ 8,275,725 Normal Cost (employer) $ 425,946 $ 403,867 Amortization Amount $ 480,609 $ 436,851 Statutory Minimum Contribution $ 987,657 $ 899,568 Illinois statutes require employers to contribute at least the amount necessary such that assets will equal at least 90% of the accrued liability by 2040. The minimum amount is determined under the Projected Unit Credit funding method, with smoothed assets, and is equal to the normal cost plus the amortization amount. Section 1: Summary of Principal Valuation Results STATUTORY MINIMUM FUNDING COST ELEMENTS () amounts expressed as a percentage of payroll The plan sponsor must contribute at least the statutorily required minimum contribution under Illinois statutes equal to the normal cost plus the amount necessary to amortize the unfunded accrued liability such that by 2040, the liabilities will be 90% funded. Item MWM Consulting Group was retained to prepare an actuarial valuation as of May 1, 2018 for the Yorkville Police Pension Fund.The purpose of the actuarial valuation was to determine the financial position and the annual actuarial requirements of the pension fund under Illinois statute 40 ILCS 5/3, Section 125,and to develop a recommended minimum contribution amount. For quick reference, some of the key results of the valuation, along with selected financial and demographic information for the year ending April 30, 2019 are summarized in this overview section along with (for comparison) the results from the prior year. Page 1 Accrued Liability Market Value of Assets Actuarial (Smoothed) Value of Assets Normal Cost (employer) Amortization Amount Actuarially Determined Funding Policy Contribution FINANCIAL THUMBNAIL RATIOS Tests Liquidity Ratio (based upon year ended) Coverage Ratio (Market Value Assets) Annual Benefit Payments (expected) Annual Contributions (expected) Members City Tier 1 Tier 2 Total Tier 1 Tier 2 Total Active Members Vested 20 0 20 20 Non-Vested 1 9 10 8 Total Active 21 9 30 28 Terminated entitled to future benefits 2 2 4 2 Retired 7 0 7 7 Surviving Spouse 0 0 0 0 Minor Dependent 0 0 0 0 Disabled 0 0 0 0 Total 30 11 41 37 $ 8,275,725 $ 321,722 $ 578,615 $ 963,361 5/1/2017 Valuation as of 5/1/2017 $ 229,976 $ 963,361 Prior Year Valuation Prior Year Valuation as of 5/1/2017 $ 19,549,317 $ 7,965,177 325% 40.74% $ 555,047 Current Year Valuation $ 252,038 $ 1,111,484 as of 5/1/2018 Current Valuation as of 5/1/2018 5/1/2018 Valuation $ 19,956,536 $ 9,089,345 $ 9,381,882 $ 355,667 $ 666,615 $ 1,111,484 306% 45.55% $ 564,511 Item FUNDING POLICY CONTRIBUTION COST ELEMENTS Item The funding policy contribution amount is determined under the Entry Age Normal funding method, with smoothed assets, and is equal to the normal cost plus the amortization amount. The unfunded liability is amortized as a level percentage of pay over 22 years on a closed basis. This chart summarizes traditional financial ratios as applied to the pension plan. This liquidity ratio relates the cash flow position of the Fund by comparing the investment income plus employer and employee contributions to the annual benefit payments. Maintaining a ratio well above 100% prevents the liquidation of assets to cover benefit payments. The increase in benefits paid over the years is generally a result of the maturing of the pension plan. Coverage of the Accrued Liabilities by the Assets is the Coverage Ratio and is one indication of the long term funding progress of the plan. PARTICIPANT DATA SUMMARY The Actuarial Valuation takes into account demographic and benefit information for active employees, vested former employees, and retired pensioners and beneficiaries. The statistics for the past two years are compared in the chart. Page 2 Change in Assumptions The RP2014 (BCA) mortality table was updated by scale MP2017 to the valuation date. The retirement, withdrawal and disability rates were updated to the rates in the 2017 DOI assumptions study. The rate of payroll growth was decreased to 3.5% from 5.00%. The salary scale (5% per year) and the investment return (7%) remain unchanged and reflect the assumptions established as part of the City's Funding Policy. The employer contribution is expected to be paid according to the funding policy, and is equal to the required statutory minimum amount. The amortization policy is based upon a level percentage of pay which does not currently cover interest on the unfunded liability. This policy will require increasing payments each future year. The policy could be modified to pay at least the interest on the unfunded. SECTION 2: VALUATION RESULTS Significant Events and Issues Influencing Valuation Results Actuarial valuations are snapshot calculations which incorporate and reflect the experience and events of the past year such as changes in the demographics of the plan participants, gains and losses in the plan assets, changes in actuarial assumptions about future experience and outside influences such as legislation. Some of the more significant issues affecting the Plan’s contribution level are described here. Asset Performance for yearend 4/30/2018 The approximate 5.46% return (not time weighted)on net assets was below the actuarial assumption of 7.00% in effect for the 2017/2018 year. Employer Contributions Page 3 ACTUARIAL CERTIFICATION MWM CONSULTING GROUP Kathleen E Manning, FSA Daniel W. Colby, FSA Date Managing Principal & Consulting Actuary Consulting Actuary MWM Consulting Group MWM Consulting Group The results shown in this report have been calculated under the supervisions of a qualified Actuary as defined in appropriate State statutes. All results are based upon demographic data submitted by the Fund / City, financial data submitted by the Fund, applications of actuarial assumptions, and generally accepted actuarial methods. This valuation report has been prepared at the request of City of Yorkville to assist in administering the Plan and meeting specified financial and accounting requirements. This valuation report may not otherwise be copied or reproduced in any form without the consent of the Fund sponsor and may only be provided to other parties in its entirety. The information and valuation results shown in this report are prepared with reliance upon information and data provided to us, which we believe to the best of our knowledge to be complete and accurate and include: • Employee census data submitted by the City of Yorkville. This data was not audited by us but appears to be consistent with prior information, and sufficient and reliable for purposes of this report. We believe the assumptions and methods used are within the range of possible assumptions that are reasonable and appropriate for the purposes for which they have been used.In our opinion, all methods, assumptions and calculations are in accordance with requirements and the procedures followed and presentation of results are in conformity with generally accepted actuarial principles and practices. The undersigned actuary meets the Qualification Standards of the American Academy of Actuaries to render the actuarial opinions contained herein. There is no relationship between the City of Yorkville and MWM Consulting Group that impacts our objectivity. I certify that the results presented in this report are accurate and correct to the best of my knowledge. This is to certify that MWM Consulting Group has prepared an Actuarial Valuation of the Plan as of May 1, 2018 for the purposes of determining statutory contribution requirements for the Fund in accordance with the requirements of 40 ILCS 5/3, Section 125,of determining the funding policy contribution amount (the Actuarially Determined Contribution). The funding policy is selected by the Village. The contributions determined are net of contributions made by active member police officers during the year. The measurements shown in this actuarial valuation may not be applicable for other purposes. Actuarial valuations involve calculations that require assumptions about future events. Certain of the assumptions or methods are mandated for specific purposes. Future actuarial measurements may differ significantly from the current measurements presented in the report due to such factors as experience that deviates from the assumptions, changes in assumptions, increases or decreases expected as part of the natural operation of the methodology used for these measurements (such as the end of an amortization period,or additional cost or contributions based on the Plan’s funded status)and changes in plan provisions or applicable law. This report does not include an analysis of the potential range of such future measurements. • Financial data submitted by the City of Yorkville. Page 4 10/11/2018 Exhibit 1 - Statement of Market Value of Assets 4/30/2018 4/30/2017 1.Investments at Fair Value: a. Cash and Cash equivalents $ 0 $ 0 b. Money Market Mutual Funds 888,971 538,571 c. Municipal Bonds 536,093 3,898,237 d. Certificates of Deposit 0 0 e. US Government and Agency Bonds 3,647,358 0 f. Common and Preferred Stocks 2,875,120 2,584,856 g. Insurance Contracts (at contract value):0 0 h. Mutual Funds 1,109,957 917,884 i. Accrued Interest and receivables 33,802 27,277 j. Other 0 (1,648) k. Subtotal Assets (a + b + c +d + e + f + g+ h+ i +j) $ 9,091,301 $ 7,965,177 2. Liabilities: a.Expenses Payable $ 1,956 $ 0 b.Liability for benefits due and unpaid 0 0 c.Other Liabilities 0 0 d.Total Liabilities $ 1,956 $ 0 3. Net Market Value of Assets Available for Benefits: (1k – 2d) $ 9,089,345 $ 7,965,177 Item Plan Year Ending SECTION 3 - FINANCIAL AND ACTUARIAL EXHIBITS Page 5 4/30/2018 4/30/2017 Additions Contributions Employer $ 966,211 $ 825,413 Plan Member 249,421 234,058 Other - adjustment to beginning of year market value 0 0 Total Contributions $ 1,215,632 $ 1,059,471 Investment Income Realized and Unrealized Gains/(Losses) $ 1,545 $ 506,033 Interest 423,271 0 Dividends 28,563 0 Other Income 0 0 Investment Expenses 0 0 Net Investment Income 453,379 506,033 Total additions $ 1,669,011 $ 1,565,504 Deductions Benefits Paid $ 501,417 $ 469,494 Refunds 0 0 Administrative and Investment Expenses 43,426 11,999 Total deductions $ 544,843 $ 481,493 Total increase (decrease) $ 1,124,168 $ 1,084,011 Net Market Value of Assets Available for Benefits: Beginning of year $ 7,965,177 $ 6,881,166 End of year $ 9,089,345 $ 7,965,177 Item Plan Year Ending Exhibit 2 - Statement of Change in Net Assets Page 6 1. Expected Return on Assets a. Market Value of Assets as of Beginning of Year 7,965,177$ b. Income and Disbursements During the year i. Contributions Received (weighted 50%)607,816$ ii. Benefit Payments and Expenses (weighted 50%)272,422 iii. Weighted net income (other than investment income) (i) – (ii)335,394 c. Market Value adjusted for income and disbursements 8,300,571$ d. Expected Return on Assets at assumed rate of 7.00%581,040$ 2. Actual Return on Assets for year a. Market Value of Assets (Beginning of Year)7,965,177$ b. Income (less investment income)1,215,632 c. Disbursements 544,843 d. Market Value of Assets (End of Year)9,089,345 e. Actual Return on Assets (d) – (a) – (b) + (c)453,379 f. Investment Gain/(Loss) for year 2(e) - 1(d) (127,661)$ 3. Actuarial Value of Assets a. Market Value of Assets as of End of Year 9,089,345$ b. Deferred Investment gains/(losses) i. 80% of 2018 loss of $(127,661)102,129 ii. 60% of 2017 gain of $4,122 (2,473) iii. 40% of 2016 loss of ($497,196)198,878 iv. 20% of 2015 gain of $29,983 (5,997) v. Total 292,537 c. Actuarial Value of Assets for statutory funding 3(a) + 3(b)(iv)9,381,882$ Under 40 ILCS 5/3,the statutory minimum required contribution is to be determined based upon Actuarial Value of Assets, which are asset values which have been smoothed over a five-year period, beginning with the year 2011.The Actuarial Value of Assets has been calculated below based upon the market value of assets at May 1, 2018 with adjustments for the preceding year’s gains/losses, which are reflected at the rate of 20%per year. Exhibit 3 – Actuarial Value of Assets Page 7 Present Value of Benefits as of 5/1/2018 Projected Unit Credit (PUC) Normal Cost as of 5/1/2018 PUC Actuarial Accrued Liability as of 5/1/2018 1. Active Officers a) Normal & Early Retirement 15,545,242$ 551,490$ 9,303,399$ b) Vested Withdrawal 939,939 52,205 601,904 c) Pre-Retirement Death 301,298 13,525 178,004 d) Disability 1,202,432 60,764 695,521 e) Total Active Police Officers 17,988,911$ 677,984$ 10,778,828$ 2. Inactive Police Officers and Survivors: a) Normal Retirees 8,011,643$ 8,011,643$ b) Widows (survivors)0 0 c) Deferred Vested 104,954 104,954 d) Disabled 0 0 e) Total - Nonactive 8,116,597$ 8,116,597$ 3. Total – All 26,105,508$ 18,895,425$ Amount 2,543,266$ 425,946 252,038 18,895,425 17,005,883 9,381,882 7,624,001 480,609 81,102 $987,657 (38.8%) *() amount as a percent of payroll Exhibit 4- Determination of the Statutory Minimum Required Contribution 6. Actuarial Value of Assets (Exhibit 3) 7. Unfunded Actuarial Balance 8. Amortization of Unfunded Balance over 22 years as a level percentage of payroll 9. Interest on (2), (3) and (8) 10. Minimum statutory tax levy contribution per 40 ILCS 5/3 – (2) + (8) + (9) Under 40 ILCS 5/3,the statutory minimum required contribution is to be determined based upon the Projected Unit Credit actuarial funding method, where the unfunded liability is amortized such that 90%of the liability will be funded as of 2040.Under the statute,90%of the unfunded liability is to be amortized as a level percentage of payroll over the period through 2040.The mandated funding method, the Projected Unit Credit funding method, requires the annual cost of the plan to be developed in two parts: that attributable to benefits allocated to the current year (the normal cost); and that allocated to benefits attributable to prior service (the accrued liability). Funding Elements for 40 ILCS 5/3 Minimum Statutory Contribution under 40 ILCS 5/3 Item 1. Annual Payroll 2. Normal Cost (net of employee/member contributions) 3. Employee Contributions (expected) 4. Funding Actuarial Liability 5. 90% of Funding Actuarial Liability Page 8 Present Value of Benefits as of 5/1/2018 Entry Age Normal Cost as of 5/1/2018 Entry Age Accrued Liability as of 5/1/2018 1. Active Officers a) Normal & Early Retirement 15,545,242$ 466,194$ 10,888,484$ b) Vested Withdrawal 939,939 64,266 255,978 c) Pre-Retirement Death 301,298 13,463 162,219 d) Disability 1,202,432 63,782 533,258 e) Total Active Police Officers 17,988,911$ 607,705$ 11,839,939$ 2. Inactive Police Officers and Survivors: a) Normal Retirees 8,011,643$ 8,011,643$ b) Widows (survivors)0 0 c) Deferred Vested 104,954 104,954 d) Disabled 0 0 e) Total - Nonactive 8,116,597$ 8,116,597$ 3. Total – All 26,105,508$ 19,956,536$ Amount 355,667$ 252,038 19,956,536 19,956,536 9,381,882 10,574,654 666,615 89,202 $1,111,484 (43.7%) 5. Actuarial Value of Assets (Exhibit 3) 6. Unfunded Actuarial Balance 7. Amortization of Unfunded Balance over 22 years as a level percentage of payroll 8. Interest on (1), (2) and (7) 9. Actuarially Determined Funding Policy Contribution for Tax Levy (1) + (7) + (8) 1. Normal Cost (net of employee/member contributions) 2. Employee Contributions (expected) 3. Funding Actuarial Liability 4. 100% of Funding Actuarial Liability Exhibit 5- Determination of the Funding Policy Contribution Funding Elements for Funding Policy Contribution Actuarially Determined Funding Policy Contribution for Tax Levy The Tax Levy has been based upon the funding policy actuarially determined contribution, rather than the amount determined as the minimum under 40 ILCS 5/3.The funding policy contribution is developed below, based upon the Entry Age Normal Funding Method, with the unfunded accrued liability amortized as a level percentage of payroll amount over the 22 years through 2040.The contribution is then the sum of the Normal Cost (developed under the entry age method,but where the total normal cost is not less than 17.5%) plus the amortization payment. Item Page 9 Tier 1 Tier 2 Total 20 0 20 1 9 10 21 9 30 2 2 4 7 0 7 0 0 0 0 0 0 0 0 0 30 11 41 0 - 4 5 - 9 10 - 14 15 - 19 20 - 24 25 - 29 30 - 34 35 - 39 40+ Under 20 0 20 - 24 0 25 - 29 4 1 5 30 - 34 2 1 4 7 35 - 39 1 1 4 6 40 - 44 1 2 3 6 45 - 49 2 2 50 - 54 1 2 1 4 55 - 59 0 60 - 64 0 65 & Over 0 Total 7 4 10 4 4 1 0 0 0 30 Retired Members Minor Dependents Disabled Participants Total Vested Non-Vested Terminated Members entitled to future benefits Surviving Spouses Average Length of Service: Participant Data Exhibit 5 – Summary of Participant Data as of May 1, 2018 38.9 years 11.9 years Active Employee Participants AGE AND SERVICE DISTRIBUTION AS OF MAY 1, 2018 Average Age: Age Group Service Total Item As of 5/1/2018 Active Members Total Actives Page 10 SECTION 4 - SUMMARY OF PRINCIPAL PLAN PROVISIONS This summary provides a general description of the major eligibility and benefit provisions of the pension fund upon which this valuation has been based.It is not intended to be,nor should it be interpreted as,a complete statement of all provisions Definitions Tier 1 – For Police Officers first entering Article 3 prior to January 1, 2011 Tier 2 – For Police Officers first entering Article 3 after December 31, 2010 Police Officer (3-106):Any person appointed to the police force and sworn and commissioned to perform police duties. Persons excluded from Fund (3-109):Part-time officers,special police officer,night watchmen,traffic guards,clerks and civilian employees of the department.Also,police officers who fail to pay the required fund contributions or who elect the Self-Managed Plan option. Creditable Service (3-110):Time served by a police officer,excluding furloughs in excess of 30 days,but including leaves of absences for illness or accident and periods of disability where no disability pension payments have been received and also including up to 3 years during which disability payments have been received provided contributions are made. Pension (3-111) Normal Pension Age Tier 1 - Age 50 with 20 or more years of creditable service. Tier 2 - Age 55 with 10 or more years of creditable service. Normal Pension Amount Tier 1 -50%of the greater of the annual salary held in the year preceding retirement or the annual salary held on the last day of service,plus 2½%of such annual salary for service from 20 to 30 year (maximum 25%)]. Tier 2 -2½%of Final Average salary for each year of service.Final Average Salary is the highest salary based on the highest consecutive 96 months of the final 120 months of service Early Retirement at age 50 with 10 or more years of service but with a penalty of ½%for each month prior to age 55. Annual Salary capped at $106,800 increased yearly by the lesser of ½of the Consumer Price Index-Urban (CPI-U) or 3%. Salary for valuations beginning in 2013 is $109,971.43. Minimum Monthly Benefit: $1,000 Maximum Benefit Percentage: 75% of salary Page 11 Termination Retirement Pension Date Separation of service after completion of between 8 and 20 years of creditable service. Termination Pension Amount Commencing at age 60,2½%of annual salary held in the year preceding termination times years of creditable service or refund of contributions,or for persons terminating on or after July 1,1987,2½%of annual salary held on the last day of service times years of credible service, whichever is greater. Pension Increase Non-Disabled Tier 1 -3%increase of the original pension amount after attainment of age 55 for each year elapsed since retirement,followed by an additional 3%of the original pension amount on each May 1 thereafter. Effective July 1,1993,3%of the amount of pension payable at the time of the increase including increases previously granted, rather than 3% of the originally granted pension amount. Tier 2 -The lesser of ½of the Consumer Price Index-Urban (CPI-U)or 3%increase of the original pension amount after attainment of age 60,followed by an additional 3%of the original pension amount on each May 1 thereafter. Disabled 3%increase of the original pension amount after attainment of age 60 for each year he or she received pension payments, followed by an additional 3% of the original pension amount in each May 1 thereafter. Pension to Survivors (3-112 ) Death of Retired Member Tier 1 - 100% of pension amount to surviving spouse (or dependent children). Tier 2 –66 2/3%of pension amount to surviving spouse (or dependent children),subject to the following increase:the lesser of ½of the Consumer Price Index-Urban (CPI-U)or 3%increase of the original pension amount after attainment of age 60,followed by an additional 3%of the original pension amount on each May 1 thereafter. Death While in Service (Not in line of duty) With 20 years of creditable service, the pension amount earned as of the date of death. With between 10 and 20 years of creditable service,50%of the salary attached to the rank for the year prior to the date of death. Death in Line of Duty 100% of the salary attached to the rank for the last day of service year prior to date of death. Minimum Survivor Pension $1,000 per month to all surviving spouses. Page 12 Disability Pension - Line of Duty (3-114.1) Eligibility Suspension or retirement from police service due to sickness, accident or injury while on duty. Pension Greater of 65%of salary attached to rank at date of suspension or retirement and the retirement pension available. Minimum $1,000 per month. Disability Pension - Not on Duty (3-114.2) Eligibility Suspension or retirement from police service for any cause other than while on duty. Pension 50% of salary attached to rank at date of suspension or retirement. Minimum $1,000 per month. Other Provisions Marriage after Retirement (3-120) No surviving spouse benefit available. Refund (3-124) At death prior to completion of 10 years of service,contributions are returned without interest to widow. At termination with less than 20 years of service, contributions are refunded upon request. Contributions by Police Officers (3-125.1) Beginning May 1,2001,9.91%of salary including longevity,but excluding overtime pay,holiday pay, bonus pay, merit pay or other cash benefit. Page 13 GLOSSARY Actuarial Accrued Liability See Entry Age Normal Cost Method and Projected Unit Credit Cost Method. Actuarial Assumptions The economic and demographic predictions used to estimate the present value of the plan’s future obligations.They include estimates of investment earnings,salary increases,mortality,withdrawal and other related items.The Actuarial Assumptions are used in connection with the Actuarial Cost Method to allocate plan costs over the working lifetimes of plan participants. Actuarial Cost Method The method used to allocate the projected obligations of the plan over the working lifetimes of the plan participants. Also referred to as an Actuarial Funding Method. Actuarial Funding Method See Actuarial Cost Method Actuarial Gain (Loss) The excess of the actual Unfunded Actuarial Accrued Liability over the expected Unfunded Actuarial Accrued Liability represents an Actuarial Loss.If the expected Unfunded Actuarial Accrued Liability is greater, an Actuarial Gain has occurred. Actuarial Present Value The value of an amount or series of amounts payable or receivable at various times,determined as of a given date by the application of a particular set of Actuarial Assumptions . Actuarial Value of Assets The asset value derived by using the plan’s Asset Valuation Method. Asset Valuation Method A valuation method designed to smooth random fluctuations in asset values.The objective underlying the use of an asset valuation method is to provide for the long-term stability of employer contributions. Employee Retirement Income Security Act of 1974 (ERISA) The primary federal legislative act establishing funding,participation,vesting,benefit accrual, reporting, and disclosure standards for pension and welfare plans. Entry Age Normal Cost Method One of the standard actuarial funding methods in which the Present Value of Projected Plan Benefits of each individual included in the Actuarial Valuation is allocated on a level basis over the earnings of the individual between entry age and assumed exit age(s).The portion of this Actuarial Present Value allocated to a valuation year is called the Normal Cost .The portion of this Actuarial Present Value not provided for at a valuation date by the Actuarial Present Value of future Normal Costs is called the Actuarial Accrued Liability . Page 14 GLOSSARY (Continued) Normal Cost The portion of the Present Value of Projected Plan Benefits that is allocated to a particular plan year by the Actuarial Cost Method .See Entry Age Normal Cost Method for a description of the Normal Cost under the Entry Age Normal Cost Method.See Projected Unit Credit Cost Method for a description of the Normal Cost under the Projected Unit Credit Cost Method. Present Value of Future Normal Costs The present value of future normal costs determined based on the Actuarial Cost Method for the plan. Under the Entry Age Normal Cost Method ,this amount is equal to the excess of the Present Value of Projected Plan Benefits over the sum of the Actuarial Value of Assets and Unfunded Actuarial Accrued Liability. Present Value of Projected Plan Benefits The present value of future plan benefits reflecting projected credited service and salaries.The present value is determined based on the plan’s actuarial assumptions. Projected Unit Credit Cost Method One of the standard actuarial funding methods in which the Present Value of Projected Plan Benefits of each individual included in the Actuarial Valuation is allocated by a consistent formula to valuation years. The Actuarial Present Value allocated to a valuation year is called the Normal Cost .The Actuarial Present Value of benefits allocated to all periods prior to a valuation year is called the Actuarial Accrued Liability . Unfunded Actuarial Accrued Liability The excess of the Actuarial Accrued Liability over the Actuarial Value of Assets. Page 15 Mortality Retirement Tier 1 Age Age Age Age 50 15.00%61 25.00%50 15.00%61 25.00% 51 15.00%62 25.00%51 15.00%62 25.00% 52 20.00%63 25.00%52 20.00%63 25.00% 53 20.00%64 25.00%53 20.00%64 25.00% 54 20.00%65 100%54 20.00%65 100% 55 25.00%66 100%55 25.00%66 100% 56 25.00%67 100%56 25.00%67 100% 57 25.00%68 100%57 25.00%68 100% 58 25.00%69 100%58 25.00%69 100% 59 25.00%70 100%59 25.00%70 100% 60 25.00%60 25.00% Tier 2 Age Age Age Age 50 5.00%61 25.00%50 5.00%61 25.00% 51 5.00%62 25.00%51 5.00%62 25.00% 52 5.00%63 25.00%52 5.00%63 25.00% 53 5.00%64 25.00%53 5.00%64 25.00% 54 5.00%65 100%54 5.00%65 100% 55 40.00%66 100%55 40.00%66 100% 56 25.00%67 100%56 25.00%67 100% 57 25.00%68 100%57 25.00%68 100% 58 25.00%69 100%58 25.00%69 100% 59 25.00%70 100%59 25.00%70 100% 60 25.00%60 25.00% Withdrawal Age Age 25 10.40%25 10.40% 40 1.90%40 1.90% 50 1.50%50 1.50% 55 1.50%55 1.50% The results documented in this report are estimates based on data that may be imperfect and on assumptions about future events, some of which are mandated assumptions. Certain provisions may be approximated or deemed immaterial and therefore are not valued. Assumptions may be made about participant data or other factors. A range of results, different from those presented in this report could be considered reasonable. The numbers are not rounded,but this is for convenience and should not imply precisions, which is not inherent in actuarial calculations. Nature of Actuarial Calculations SECTION 5 - SUMMARY OF ACTUARIAL ASSUMPTIONS AND COST METHODS Annual Actuarial Valuation Funding Policy Amount for Tax Levy Annual Actuarial Valuation Statutory Minimum Actuarial Assumption Interest 7.00% per annum 7.00% per annum RP2014 Base Rates with Blue Collar Adjustments Projected to 2018 with Scale MP2017 RP2014 Base Rates with Blue Collar Adjustments Projected to 2018 with Scale MP2017 Rates of retirement for all ages are:Rates of retirement for all ages are: Rates of termination are based upon age only. Sample rates for selected ages are: Rates of termination are based upon age only. Sample rates for selected ages are: Tier 1 Tier 2 Page 16 Disability Age Age 25 0.03%25 0.03% 40 0.42%40 0.42% 50 0.71%50 0.71% 55 0.90%55 0.90% Salary Increase 60%of disablities are assumed to occur in the line of duty 60%of disablities are assumed to occur in the line of duty Assets are valued at fair market value and smoothed over five years, reflecting gains and losses at 20% per year. Entry Age Normal Cost Method Percentage Married Asset Valuation Method Actuarial Cost Methods This is the mandated actuarial method to be used in determining the statutory contribution requirements and under PA 096- 1495. This method determines the present value of projected benefits and prorates the projected benefit by service to date to determine the accrued liability. Amounts attributable to past service are amortized as a level percentage of pay with the goal of reaching 90% of the accrued liability by 2040. 3.50% per annum 3.50% per annum 5% per annum 5% per annum Payroll Growth This method projects benefits from entry age to retirement age and attributes costs over total service, as a level percentage of pay. Amounts attributable to past service have been amortized over 22 years on a closed basis as a level percentage of payroll. Assets are valued at fair market value and smoothed over five years, reflecting gains and losses at 20% per year. Projected Unit Credit Cost Method 80% are married, females are assumed to be 3 years younger 80% are married, females are assumed to be 3 years younger Annual Actuarial Valuation Funding Policy Amount for Tax Levy Actuarial Assumption Item Annual Actuarial Valuation Statutory Minimum Rates of disability are based upon age only. Sample rates for selected ages are: Rates of disability are based upon age only. Sample rates for selected ages are: Page 17 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #13 Tracking Number ADM 2018-89 Discussion of the Facilities Master Plan Request for Qualifications City Council – October 23, 2018 ADM 10/17/18 ADM 2018-89 Majority Approval Consideration of a Request for Qualifications for a City-Wide Facilities Master Plan Erin Willrett Administration Name Department Moved forward to CC consent agenda. Summary Approval of an RFP for a municipal facilities master plan. Background This item was last discussed by the City Council in early 2018 during the action plan discussions for the FY 19 City Council goals. Municipal facilities master plan was an action plan step on a number of goals, and ended up as an approved project within the FY 19 budget. At the October Administration Committee, the committee reviewed a draft RFP from staff and directed the following changes, which are reflected in a track changes and clean document attached to this memo: 1) Change the RFP window from 30 days to 60 days 2) Remove minor and non-office space from the building list (i.e. concession stands, 609 N Bridge St, etc). 3) Add a pre-deliverable City Council presentation 4) Change the scope of the deliverable report from a 30-year timeframe to a 50-year timeframe Recommendation Staff recommends approval of the RFP document. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: October 18, 2018 Subject: Municipal Facilities Master Plan RFP 1 United City of Yorkville, Illinois 800 Game Farm Road, Yorkville, Illinois 60560 Request for Qualifications The United City of Yorkville, Illinois will accept qualifications for: Facilities Master Plan Services Proposals will be received at the Office of the Administrator, at 800 Game Farm Road, Yorkville, Illinois 60560 until 4:00 PM on TuesdayFriday, November 27December 28. All general and detailed questions regarding this Request for Proposals are to be forwarded by email to Erin Willrett, Assistant City Administrator, ewillrett@yorkville.il.us not less than ten (10) business days prior to the scheduled closing date. Return original and two duplicate copies of proposal along with one flash drive with proposal information contained on it in a *.doc (Microsoft Word) or *.pdf (Abode Acrobat) version in a sealed envelope marked with the Project Name as noted above to: UNITED CITY OF YORKVILLE RE: (VENDOR NAME) REQUEST FOR QUALIFICATIONS – FACILITIES MASTER PLAN SERVICES ATTENTION: BART OLSON, CITY ADMINISTRATOR 800 GAME FARM ROAD YORKVILLE, IL 60560 The UNITED CITY OF YORKVILLE will receive proposals Monday thru Friday, 8:00 A.M. to 4:30 P.M. at Yorkville City Hall, 800 Game Farm Road, Yorkville, IL 60560. SPECIFICATIONS MUST BE MET AT THE TIME THE PROPOSAL IS DUE. The City Council reserves the right to accept or reject any and all proposals, to waive technicalities and to accept or reject any item of any proposal. The person or firm submitting the proposal shall at all times observe and conform to all laws, ordinances, and regulations of the Federal, State, and City which may in any manner affect the proposal. 2 General Overview The City of Yorkville (herein called the “City”) is seeking the development of a sound, actionable, and fiscally responsible facilities plan that supports the entire City government organization by providing safe and inviting work environments that meet the varying needs of all City departments. The nature of the service requested is to retain a consulting firm with the qualifications and staff resources necessary to perform municipal governmental facility planning services including, but not limited to, space and programming needs assessment, and development of a long-term facilities master plan. The facilities master plan should focus on the preservation and potential redevelopment and/or readapting of current facilities as well as the identification of and/or planning for new facilities to establish a framework for the anticipated City facility needs for the next thirty years. The United City of Yorkville is a primarily residential in nature with supporting commercial, industrial and manufacturing activity. The City is centrally located in Kendall County about 45 miles southwest of Chicago and 13 miles southwest of Aurora (the state’s second largest city). Kendall County is considered to be one of the fastest growing counties in Illinois. As a result of this, the City has experienced a sharp increase in population over the past two decades. A special census, conducted in 2016, reported a population of 19,022, ,more than three times the amount shown on the 2000 census (6,189). The City provides a full range of municipal services including: public safety (police), the construction and maintenance of highways, streets, and infrastructure, water distribution, parks and recreation, planning and zoning, and general administrative services. The Yorkville Public Library is a department of the City, with a library board appointed by the Mayor and City Council, which sets policy and develops a budget for approval by the City Council. The City is governed by a Mayor and eight elected Alderpersons. The appointed City Administrator is responsible for day-to-day operations. Departments include Administration, Finance, Community Development, Building Safety and Zoning, Public Works, Engineer, Police, and Parks and Recreation. Budgeted expenditures are $33,261,032, including General Fund expenditures of $ 15,952,180. Budgeted revenues are $ 30,567,188. Yorkville has 78.99 full-time equivalent employees. The City facilities total approximately 140,000 square feet located on 42 acres across the 33 sites. 3 Building Master List Building SQ. FT. Acres Address Year Constructed/Renovated Beecher Concession Stand 745 0.13 908 Game Farm Road 2004 Beecher Senior Center 9,423 2.55 908 Game Farm Road 1982 Booster PRV Station 380 0.10 1908 Raintree Road 2005 Cannonball North Booster Pump 400 0.10 1991 Cannonball Trail 2005 City Hall 10,994 0.50 800 Game Farm Road 2000 Countryside Lift Station 1,400 0.90 1975 North Bridge Street 2007 New Public Works 2,464 0.50 609 North Bridge Street 1900's Non-Central Booster Pump 100 0.20 101 East Beaver Street 1986 Non-Kiwanis Park Shelter 155 2.20 1809 Country Hills Drive 2004 Non-Rice Park Shelter 256 1.05 545 Poplar Drive 2004 Old Jail 5,000 0.30 111 W. Madison Street Constructed 1893 - Addition/Renovation 1970's Park & Recreation Office 4,700 0.37 201 West Hydraulic Avenue 1985 Parks Garage 10,600 2.40 185 Wolf Street 2008 Police Station 7,994 0.50 804 Game Farm Road 2000 Public Library 40,000 2.29 902 Game Farm Road 1983 Public Works - Salt Storage Building 1600 0.10 610 Tower Lane 1996 Public Works Garage 1700 0.10 610 Tower Lane 1996 Public Works Lift Station 1,200 0.10 101 Bruell Street 2005 Public Works Lift Station 150 0.10 276 Windham Circle 2002 Public Works Office and Garage 8820 2.00 610 Tower Lane Garage 1996 Office 1976 Riverfront Park N/A 2.04 201 East Hydraulic Street 1999 Riverfront Park Building (Yak Shack) 1,224 0.65 301 Hydraulic 2003 Riverfront Park Pavilion 2,400 0.05 201 East Hydraulic Street 1999 Riverfront Rental Building 2,152 0.07 131 East Hydraulic Avenue Units A,B,&C 1970 Stepping Stone Park 500 5.00 3152 Grande Trail 2007 Stevens Bridge Park Concession 500 8.00 3651 Kennedy Road 2007 Town Square Park Gazebo 200 3.00 301 North Bridge Street 1990 Treatment Facility Well 3 & 4 3,900 0.04 610 Tower Lane 2001 Treatment Facility Well 7 3,200 1.40 2224 Tremont 2004 Treatment Facility Well 8 & 9 3,200 2.50 3299 Lehman Crossing 2005 Van Emmon Activity Center 14,000 3.43 102 E. Van Emmon Street Constructed 1930's - Addition 2002 - Partially Renovated 2002-2014 Well 3 600 0.20 Alley near Hydraulic Street 1950 Well 4 115 0.10 610 Tower Lane 1996 4 Project Goal The City desires the development of a sound, actionable, and fiscally responsible facilities plan that supports the entire City government organization by providing safe and inviting work environments that meet the varying operational needs of all City departments. The City’s intent is to retain a consulting firm with the qualifications and staff resources necessary to perform city governmental facility planning services including, but not limited to, conditional assessment, space and programming needs assessment, and development of a long-term facilities master plan. The facilities master plan should focus on the preservation and potential redevelopment and/or readapting of current facilities as well as the identification of and/or planning for new facilities to establish a framework for the anticipated City facility needs for the next thirty years. The successful firm will provide services for the City as outlined in the Scope of Work. Scope of Work Space and Programming Needs Assessment 1. The Consultant shall conduct interviews with designated City representatives to elicit individual perspectives of problems needing solutions and observations of past, current, and expected future operational and facility needs and deficiencies. 2. For each building, the Consultant shall provide building programming to: a) Identify the nature of work performed in, or function of each workspace. b) Identify on an inter-departmental basis and an intra- and inter- divisional basis what working relationships exist and the level of intensity of those working relationships. c) Identify the physical proximity needs of the aforesaid inter-departmental and inter- and intra-divisional working relationships. d) Assess whether the proximity of work performed in one space and interrelated with work performed in another space promotes or inhibits the effectiveness and efficiency of the overall work performed in the two or more spaces e) Identify the number of employees using each space. f) Identify ancillary and accessory programming requirements, such as, but not limited to, data and communications, conference/meeting rooms, printer/copier areas, and file & storage space. Also include functional spaces, such as restrooms, mechanical spaces, vestibules, stairwells, elevators, hallways, and similar space allocations. g) Identify security issues and concerns and ways they can be addressed. h) Assess whether the particular space is currently adequate given the nature of the work performed therein or the function thereof. i) Assess the locations of public safety facilities in relation to emergency service response times. j) Assess whether the particular space will be adequate into the foreseeable future (5, 10, 20, 30, 40 and 30 50 years out) given the nature of the work performed therein or function thereof and the possible expansion of the work or the number of employees performing such work. k) Assess each facility’s exterior features that support the facility on its site, including public and entry access, on-site storage, and vehicle accommodations. l) Assess parking capacity for public and staff needs including parking for bicycles. m) Assess public accessibility to public meeting spaces and departmental services. 5 Scope of work (continued) 3. The Consultant shall conduct a preliminary report presentation to the City Council to elicit individual perspectives of problems needing solutions and observations of past, current, and expected future operational and facility needs and deficiencies. 4. Final deliverable shall be program update/statement of requirement documents including, but not limited to: a) Assessment of departmental and division space needs and requirements. b) Assessment as to whether current spaces are functioning in order to undertake the work of the City efficiently and effectively. c) Identification of any efficiency and cost-effective layout alterations that may provide space for additional employees to possibly defer additional construction activity. d) Identification of potential alternative funding sources, including grants, foundations, gifts, sponsorships, fees, etc. e) Forecasts for departmental growth and space needs. f) Critical adjacencies between and within Departments. g) Desired support areas and amenities. h) Departmental security and safety needs. i) Desired image of the organization and desired outward image of current and future facilities. j) ADA Accessibility analysis k) Potential property acquisition / planning City Government-Wide Facilities Master Plan 1. Facilitate a process to gain consensus among City departments on a preferred master plan strategy or group of strategies. 2. Using information developed from the 2017 Building Conditions Report from EMG and the Space and Programming Needs Assessment, provide a master plan which takes into consideration the City’s anticipated future needs for space and the organizational use of such space, including development or use of space not currently owned, operated or used by the City, if such additional space is deemed necessary to the cost effective and efficient operation of City government. 3. Develop a short-term (1-4 years), mid-term (5-15 20 years) and long-term (1521-30 50 years) sequence of events establishing the necessary stages of design, construction, redevelopment, and/or remodeling activity, as the case may suggest, for the preferred strategy taking into consideration the need to maintain services and operations throughout implementation. 4. Final documents shall include, but are not limited to: l) Master Plan Strategies; m) Preliminary project budgets; n) Preliminary project schedules; and o) Other Relevant/Diagrammatic information. 6 General Information Public Information All material submitted is available for public inspection. Every proposer is hereby warned that no part of their proposal or any other material submitted may be marked as confidential information, and that any material so designated by the proposer will be made public information by its inclusion in the proposal. Errors and Omissions All documents shall be completed as requested by the City. No claim for errors or omissions in the bidding will be considered. Should a bidder find during examination of specifications or other contract documents, discrepancies, omissions, ambiguities or conflict among contract documents or be in doubt as to their meaning, it is the responsibility of the bidder to notify the Assistant City Administrator who will then issue the necessary clarifications to all prospective bidders by means of addenda. Disclaimers Any Request for Qualifications issued may or may not result in an award contract. However, the City reserves the right to cancel any request, at any time, for any reason, and to reject all proposals. Receipt of RFQ materials from the City or submission of a proposal to the City confers no rights upon the vendor nor obligates the City in any manner. The determination of whether any proposal submitted by a vendor does or does not conform to the conditions and specification of this Request for Qualifications is the responsibility of the City. Any contract resulting in an award from this Request for Qualifications is invalid until properly approved and executed by the City. The successful vendor must not commence any billable work until a valid contract is executed. A contract resulting from the Request for Qualifications shall not preclude the City from obtaining equipment or services from other vendors if the successful vendor for this RFQ is unable to satisfy the project needs in an acceptable manner. Clarification of Proposals The City reserves the right to obtain clarification of any point in a firm’s proposal or to obtain additional information. Failure of a proposer to respond to such a request for additional information or clarification could result in rejection of the proposal. Firms may be asked to make oral presentations to more fully explain their proposal if requested by the City. These presentations would be held subsequent to the opening of the responses to provide an opportunity for the firm to clarify their proposal. The City would schedule a time and location for each oral presentation. 7 UNITED CITY OF YORKVILLE, ILLINOIS SPECIAL CONDITIONS QUALIFICATION REQUIREMENTS AND FORMAT The following material is to be included in all responses and received by the date and time noted above in order for any firm to be considered: a. Title Page showing that the qualifications submitted are for the facility master plan. b. The firm's name, contact person information and date of response. c. Table of Contents d. Information described in the following “Technical Proposal Section: i. Section I: Company Profile 1. This section should state the size of the firm, the type of firm, the firm’s background, and the location and/or office from which the work on this project shall be performed. ii. Section II: Experience 1. The response should include details of experience with facility master plans for municipalities. In addition, interested firms must have at least five years’ experience performing such plans. A list of similar projects undertaken and completed within a 250-mile radius of the City of Yorkville providing for each such project: 2. Identification of the client for whom the project was undertaken. 3. The name, physical address, telephone number, and e-mail address for the person who served as the primary client contact person for the project. 4. A description of the project, the services performed, and the project’s duration. 5. Description of whether the client implemented any or all of the project. 6. Description of other services offered as part of the overall project not otherwise described including, but not limited to, structural engineering, architectural design, security consultation, technology consultation, interior design, etc. iii. Section III: References 1. Include a list of references and contact information in the response. This list should include past and present clients as outlined in Experience above, including names and telephone numbers of contact people. iv. Section IV: Specific Approach, Sample Reports and Management Plan 1. Provide details regarding your approach to completing a Facility Master Plan. Include sample reports of a Master Plan. Include a management plan with qualifications of the staff you propose for this project along with resumes of the key personnel who would be assigned to this project as well as any consultants, engineers, etc. to be used. 8 v. Section V: Additional Information 1. Include in this section any additional information you wish to provide to the City relevant to the analysis. The Prime Consultant must specify in its proposal whether it would utilize the services of any Sub-Consultant and, if so, provide the name of each Sub- Consultant; the task or work which each Sub-Consultant would be expected to perform; the experience and credentials of each Sub- consultant; and each sub-consultant’s legal identity, physical address, telephone number, website, and e-mail address; and the licensures and/or certifications, if any, of each sub-Consultant’s employee who would be expected to provide work on the project. Sub‐Consultant(s) will be expected to meet the same standards and quality of work as those required from the Prime Consultant. The Consultant will be held responsible for all aspects of the work carried out by the Sub‐Consultant(s). The Consultant shall be responsible to coordinate all activities related to his/her Sub‐Consultant(s). The City shall approve all Sub‐Consultants. However, any approval of Sub‐Consultants by the City shall not diminish the responsibility of the Prime Consultant. The City will have no contractual relationship with any Sub-Consultant. e. Please be advised that the person(s) signing a formal response must be authorized by your organization to contractually bind the firm with regard to prices and related contractual obligations for the delivery terms. f. Company Name Authorized Signature Title g. Printed Name h. Phone, Fax, Email, Website Address INTERVIEW AND SELECTION PROCESS The City shall select the successful respondent to provide the requested services. Respondents submitting qualifications reflecting experience and providing services as required for this project may be invited to an interview with the City. Should the City elect to purchase the consultant services detailed in this request it will then enter into a contract/agreement with the most responsible respondent whose proposal is determined to be in the best interest of the City. Responses to this RFQ will be reviewed against the criteria contained herein, and award of the contract/agreement shall be made in accordance with standard City purchasing procedures. The City reserves the right to reject any or all responses or parts thereof for any reason. The City further reserves the right to make a selection on the basis of an interview process, qualifications, and experience in providing similar services elsewhere. Compliance with All Laws – All work under the contract must be executed in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations which may in any manner affect the preparation of the proposal or performance of the contract. Notices – All notices required by the contract shall be given in writing. 9 Indemnity – To the fullest extent permitted by law, the Contractor must agree to defend, indemnify, and hold harmless the City, its officials, agents, and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, cost, and expenses, which may in anywise accrue against the City, its officials, agents, and employees, arising in whole or in part or in consequence of the performance of this work by the Contractor, its employees, or subcontractors, or which may anywise result therefore, except that arising out of the sole legal cause of the City, its agents, or employees, the Contractor shall, at its own expense, appear, defend, and pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections therewith, and, if any judgment shall be rendered against the City, its officials, agents, and employees, in any such action, the Contractor shall, at its own expense, satisfy and discharge the same. Contractor expressly understands and agrees that any performance bond or insurance policies required by this contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keep, and save harmless and defend the City, its officials, agents, and employees as herein provided. Insurance –Contractor shall be required to provide commercial general liability insurance policy that includes products, operations and completed operations (with no exclusion for sexual abuse or molestation). Limits should be at least: Bodily injury & property damage with an occurrence limit of $1,000,000: Personal & advertising injury limit of $1,000,000 per occurrence: General aggregate limit of $2,000,000 (other than products and completed operations): Products and completed operations aggregate limit of $2,000,000. The contractor’s policy shall be required to name the City as an additional insured. Such coverage will be provided on an occurrence basis and will be primary and shall not contribute in any way to any insurance or self- insured retention carried by the City. Such coverage shall contain a broad form contractual liability endorsement or similar wording within the policy form. 10 REFERENCES UNITED CITY OF YORKVILLE General Information, list below current business references for whom you have performed work similar to that required by this bid. Business: ____________________________________________________________ Address: _____________________________________________________________ City, State, Zip Code:___________________________________________________ Telephone Number: ____________________________________________________ Contact Person: _______________________________________________________ Date and Name of Project: _______________________________________________ Business: _____________________________________________________________ Address: _____________________________________________________________ City, State, Zip Code: ___________________________________________________ Telephone Number: ____________________________________________________ Contact Person: ________________________________________________________ Dates and Name of Project: _______________________________________________ Business: _____________________________________________________________ Address: ______________________________________________________________ City, State, Zip Code: ___________________________________________________ Telephone Number: _____________________________________________________ Contact Person: ________________________________________________________ Dates and Name of Project: _______________________________________________ 11 If additional sheets are needed, please make copies. AFFIDAVIT OF COMPLIANCE _____________________________________________________________________________ The undersigned ________________________________, as ____________________________ (Enter Name of Person Making Affidavit) (Enter Title of Person Making Affidavit) and on behalf of _________________________________________________, certifies that: (Enter Name of Business Organization) 1) BUSINESS ORGANIZATION: The Proposer is authorized to do business in Illinois: Yes [ ] No [ ] Federal Employer I.D. #: ___________________________________________ (or Social Security # if a sole proprietor or individual) The form of business organization of the Proposer is (check one): __ Sole Proprietor __ Independent Contractor (Individual) __ Partnership __ LLC __ Corporation _______________________ _________________ (State of Incorporation) (Date of Incorporation) 2) ELIGIBILITY TO ENTER INTO PUBLIC CONTRACTS: Yes [ ] No [ ] The Proposer is eligible to enter into public contracts, and is not barred from contracting with any unit of state or local government as a result of a violation of either Section 33E-3, or 33E-4 of the Illinois Criminal Code, or of any similar offense of "Bid-rigging" or "Bid-rotating" of any state or of the United States. 3) SEXUAL HARRASSMENT POLICY: Yes [ ] No [ ] Please be advised that Public Act 87-1257, effective July 1, 1993, 775 ILCS 5/2-105 (A) has been amended to provide that every party to a public contract must have a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105 (A) (4) and includes, at a minimum, the following information: (I) the illegality of sexual harassment; (II) the definition of sexual harassment under State law; (III) a description of sexual harassment, utilizing examples; (IV) the vendor's internal complaint process including penalties; (V) the legal recourse, investigative and complaint process available through the Department of Human Rights (the “Department”) and the Human Rights Commission (the “Commission”); (VI) directions on how to contact the Department and Commission; and (VII) protection against retaliation as provided by Section 6-101 of the Act. (Illinois Human Rights Act). (emphasis added). Pursuant to 775 ILCS 5/1-103 (M) (2002), a “public Contract" includes “...every contract to which the State, any of its political subdivisions or any municipal corporation is a party." 12 4) EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE: Yes [ ] No [ ] During the performance of this Project, Proposer agrees to comply with the “Illinois Human Rights Act”, 775 ILCS Title 5 and the Rules and Regulations of the Illinois Department of Human Rights published at 44 Illinois Administrative Code Section 750, et seq. The Proposer shall: (I) not discriminate against any employee or applicant for employment because of race, color, religion, sex, marital status, national origin or ancestry, age, or physical or mental handicap unrelated to ability, or an unfavorable discharge from military service; (II) examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization; (III) ensure all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, marital status, national origin or ancestry, age, or physical or mental handicap unrelated to ability, or an unfavorable discharge from military service; (IV) send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the Vendor’s obligations under the Illinois Human Rights Act and Department’s Rules and Regulations for Public Contract; (V) submit reports as required by the Department’s Rules and Regulations for Public Contracts, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Human Rights Act and Department’s Rules and Regulations for Public Contracts; (VI) permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and Department for purposes of investigation to ascertain compliance with the Illinois Human Rights Act and Department’s Rules and Regulations for Public Contracts; and (VII) include verbatim or by reference the provisions of this Equal Employment Opportunity Clause in every subcontract it awards under which any portion of this Agreement obligations are undertaken or assumed, so that such provisions will be binding upon such subcontractor. In the same manner as the other provisions of this Agreement, the Proposer will be liable for compliance with applicable provisions of this clause by such subcontractors; and further it will promptly notify the contracting agency and the Department in the event any subcontractor fails or refuses to comply therewith. In addition, the Proposer will not utilize any subcontractor declared by the Illinois Human Rights Department to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations. Subcontract” means any agreement, arrangement or understanding, written or otherwise, between the Proposer and any person under which any portion of the Proposer’s obligations under one or more public contracts is performed, undertaken or assumed; the term “subcontract”, however, shall not include any agreement, arrangement or understanding in which the parties stand in the relationship of an employer and an employee, or between a Proposer or other organization and its customers. In the event of the Proposer’s noncompliance with any provision of this Equal Employment Opportunity Clause, the Illinois Human Right Act, or the Rules and Regulations for Public Contracts of the Department of Human Rights the Proposer may be declared non-responsible and therefore ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and this agreement may be canceled or avoided in whole or in part, and such other sanctions or penalties may be imposed or remedies involved as provided by statute or regulation. 13 5) TAX CERTIFICATION: Yes [ ] No [ ] Contractor is current in the payment of any tax administered by the Illinois Department of Revenue, or if it is not: (a) it is contesting its liability for the tax or the amount of tax in accordance with procedures established by the appropriate Revenue Act; or (b) it has entered into an agreement with the Department of Revenue for payment of all taxes due and is currently in compliance with that agreement. 6) AUTHORIZATION & SIGNATURE: I certify that I am authorized to execute this Affidavit of Compliance on behalf of the Contractor set forth on the Proposal, that I have personal knowledge of all the information set forth herein and that all statements, representations, that the Proposal is genuine and not collusive, and information provided in or with this Affidavit are true and accurate. The undersigned, having become familiar with the Project specified, proposes to provide and furnish all of the labor, materials, necessary tools, expendable equipment and all utility and transportation services necessary to perform and complete in a workmanlike manner all of the work required for the Project. ACKNOWLEDGED AND AGREED TO: ________________________________________________ Signature of Authorized Officer ________________________________________________ Name of Authorized Officer ________________________________________________ Title _________________________ Date Subscribed and Sworn To Before Me This _____ Day of ________________, 20____. _________________________ Notary Public Signature (NOTARY SEAL) 1 United City of Yorkville, Illinois 800 Game Farm Road, Yorkville, Illinois 60560 Request for Qualifications The United City of Yorkville, Illinois will accept qualifications for: Facilities Master Plan Services Proposals will be received at the Office of the Administrator, at 800 Game Farm Road, Yorkville, Illinois 60560 until 4:00 PM on Friday, December 28. All general and detailed questions regarding this Request for Proposals are to be forwarded by email to Erin Willrett, Assistant City Administrator, ewillrett@yorkville.il.us not less than ten (10) business days prior to the scheduled closing date. Return original and two duplicate copies of proposal along with one flash drive with proposal information contained on it in a *.doc (Microsoft Word) or *.pdf (Abode Acrobat) version in a sealed envelope marked with the Project Name as noted above to: UNITED CITY OF YORKVILLE RE: (VENDOR NAME) REQUEST FOR QUALIFICATIONS – FACILITIES MASTER PLAN SERVICES ATTENTION: BART OLSON, CITY ADMINISTRATOR 800 GAME FARM ROAD YORKVILLE, IL 60560 The UNITED CITY OF YORKVILLE will receive proposals Monday thru Friday, 8:00 A.M. to 4:30 P.M. at Yorkville City Hall, 800 Game Farm Road, Yorkville, IL 60560. SPECIFICATIONS MUST BE MET AT THE TIME THE PROPOSAL IS DUE. The City Council reserves the right to accept or reject any and all proposals, to waive technicalities and to accept or reject any item of any proposal. The person or firm submitting the proposal shall at all times observe and conform to all laws, ordinances, and regulations of the Federal, State, and City which may in any manner affect the proposal. 2 General Overview The City of Yorkville (herein called the “City”) is seeking the development of a sound, actionable, and fiscally responsible facilities plan that supports the entire City government organization by providing safe and inviting work environments that meet the varying needs of all City departments. The nature of the service requested is to retain a consulting firm with the qualifications and staff resources necessary to perform municipal governmental facility planning services including, but not limited to, space and programming needs assessment, and development of a long-term facilities master plan. The facilities master plan should focus on the preservation and potential redevelopment and/or readapting of current facilities as well as the identification of and/or planning for new facilities to establish a framework for the anticipated City facility needs for the next thirty years. The United City of Yorkville is a primarily residential in nature with supporting commercial, industrial and manufacturing activity. The City is centrally located in Kendall County about 45 miles southwest of Chicago and 13 miles southwest of Aurora (the state’s second largest city). Kendall County is considered to be one of the fastest growing counties in Illinois. As a result of this, the City has experienced a sharp increase in population over the past two decades. A special census, conducted in 2016, reported a population of 19,022, ,more than three times the amount shown on the 2000 census (6,189). The City provides a full range of municipal services including: public safety (police), the construction and maintenance of highways, streets, and infrastructure, water distribution, parks and recreation, planning and zoning, and general administrative services. The Yorkville Public Library is a department of the City, with a library board appointed by the Mayor and City Council, which sets policy and develops a budget for approval by the City Council. The City is governed by a Mayor and eight elected Alderpersons. The appointed City Administrator is responsible for day-to-day operations. Departments include Administration, Finance, Community Development, Building Safety and Zoning, Public Works, Engineer, Police, and Parks and Recreation. Budgeted expenditures are $33,261,032, including General Fund expenditures of $ 15,952,180. Budgeted revenues are $ 30,567,188. Yorkville has 78.99 full-time equivalent employees. The City facilities total approximately 140,000 square feet located on 42 acres across the 33 sites. 3 Building Master List Building SQ. FT. Acres Address Year Constructed/Renovated Beecher Senior Center 9,423 2.55 908 Game Farm Road 1982 City Hall 10,994 0.50 800 Game Farm Road 2000 Old Jail 5,000 0.30 111 W. Madison Street Constructed 1893 - Addition/Renovation 1970's Park & Recreation Office 4,700 0.37 201 West Hydraulic Avenue 1985 Parks Garage 10,600 2.40 185 Wolf Street 2008 Police Station 7,994 0.50 804 Game Farm Road 2000 Public Library 40,000 2.29 902 Game Farm Road 1983 Public Works Garage 1700 0.10 610 Tower Lane 1996 Public Works Office and Garage 8820 2.00 610 Tower Lane Garage 1996 Office 1976 Riverfront Rental Building 2,152 0.07 131 East Hydraulic Avenue Units A,B,&C 1970 Van Emmon Activity Center 14,000 3.43 102 E. Van Emmon Street Constructed 1930's - Addition 2002 - Partially Renovated 2002-2014 4 Project Goal The City desires the development of a sound, actionable, and fiscally responsible facilities plan that supports the entire City government organization by providing safe and inviting work environments that meet the varying operational needs of all City departments. The City’s intent is to retain a consulting firm with the qualifications and staff resources necessary to perform city governmental facility planning services including, but not limited to, conditional assessment, space and programming needs assessment, and development of a long-term facilities master plan. The facilities master plan should focus on the preservation and potential redevelopment and/or readapting of current facilities as well as the identification of and/or planning for new facilities to establish a framework for the anticipated City facility needs for the next thirty years. The successful firm will provide services for the City as outlined in the Scope of Work. Scope of Work Space and Programming Needs Assessment 1. The Consultant shall conduct interviews with designated City representatives to elicit individual perspectives of problems needing solutions and observations of past, current, and expected future operational and facility needs and deficiencies. 2. For each building, the Consultant shall provide building programming to: a) Identify the nature of work performed in, or function of each workspace. b) Identify on an inter-departmental basis and an intra- and inter- divisional basis what working relationships exist and the level of intensity of those working relationships. c) Identify the physical proximity needs of the aforesaid inter-departmental and inter- and intra-divisional working relationships. d) Assess whether the proximity of work performed in one space and interrelated with work performed in another space promotes or inhibits the effectiveness and efficiency of the overall work performed in the two or more spaces e) Identify the number of employees using each space. f) Identify ancillary and accessory programming requirements, such as, but not limited to, data and communications, conference/meeting rooms, printer/copier areas, and file & storage space. Also include functional spaces, such as restrooms, mechanical spaces, vestibules, stairwells, elevators, hallways, and similar space allocations. g) Identify security issues and concerns and ways they can be addressed. h) Assess whether the particular space is currently adequate given the nature of the work performed therein or the function thereof. i) Assess the locations of public safety facilities in relation to emergency service response times. j) Assess whether the particular space will be adequate into the foreseeable future (5, 10, 20, 30, 40 and 50 years out) given the nature of the work performed therein or function thereof and the possible expansion of the work or the number of employees performing such work. k) Assess each facility’s exterior features that support the facility on its site, including public and entry access, on-site storage, and vehicle accommodations. l) Assess parking capacity for public and staff needs including parking for bicycles. m) Assess public accessibility to public meeting spaces and departmental services. 5 Scope of work (continued) 3. The Consultant shall conduct a preliminary report presentation to the City Council to elicit individual perspectives of problems needing solutions and observations of past, current, and expected future operational and facility needs and deficiencies. 4. Final deliverable shall be program update/statement of requirement documents including, but not limited to: a) Assessment of departmental and division space needs and requirements. b) Assessment as to whether current spaces are functioning in order to undertake the work of the City efficiently and effectively. c) Identification of any efficiency and cost-effective layout alterations that may provide space for additional employees to possibly defer additional construction activity. d) Identification of potential alternative funding sources, including grants, foundations, gifts, sponsorships, fees, etc. e) Forecasts for departmental growth and space needs. f) Critical adjacencies between and within Departments. g) Desired support areas and amenities. h) Departmental security and safety needs. i) Desired image of the organization and desired outward image of current and future facilities. j) ADA Accessibility analysis k) Potential property acquisition / planning City Government-Wide Facilities Master Plan 1. Facilitate a process to gain consensus among City departments on a preferred master plan strategy or group of strategies. 2. Using information developed from the 2017 Building Conditions Report from EMG and the Space and Programming Needs Assessment, provide a master plan which takes into consideration the City’s anticipated future needs for space and the organizational use of such space, including development or use of space not currently owned, operated or used by the City, if such additional space is deemed necessary to the cost effective and efficient operation of City government. 3. Develop a short-term (1-4 years), mid-term (5-20 years) and long-term (21-50 years) sequence of events establishing the necessary stages of design, construction, redevelopment, and/or remodeling activity, as the case may suggest, for the preferred strategy taking into consideration the need to maintain services and operations throughout implementation. 4. Final documents shall include, but are not limited to: l) Master Plan Strategies; m) Preliminary project budgets; n) Preliminary project schedules; and o) Other Relevant/Diagrammatic information. 6 General Information Public Information All material submitted is available for public inspection. Every proposer is hereby warned that no part of their proposal or any other material submitted may be marked as confidential information, and that any material so designated by the proposer will be made public information by its inclusion in the proposal. Errors and Omissions All documents shall be completed as requested by the City. No claim for errors or omissions in the bidding will be considered. Should a bidder find during examination of specifications or other contract documents, discrepancies, omissions, ambiguities or conflict among contract documents or be in doubt as to their meaning, it is the responsibility of the bidder to notify the Assistant City Administrator who will then issue the necessary clarifications to all prospective bidders by means of addenda. Disclaimers Any Request for Qualifications issued may or may not result in an award contract. However, the City reserves the right to cancel any request, at any time, for any reason, and to reject all proposals. Receipt of RFQ materials from the City or submission of a proposal to the City confers no rights upon the vendor nor obligates the City in any manner. The determination of whether any proposal submitted by a vendor does or does not conform to the conditions and specification of this Request for Qualifications is the responsibility of the City. Any contract resulting in an award from this Request for Qualifications is invalid until properly approved and executed by the City. The successful vendor must not commence any billable work until a valid contract is executed. A contract resulting from the Request for Qualifications shall not preclude the City from obtaining equipment or services from other vendors if the successful vendor for this RFQ is unable to satisfy the project needs in an acceptable manner. Clarification of Proposals The City reserves the right to obtain clarification of any point in a firm’s proposal or to obtain additional information. Failure of a proposer to respond to such a request for additional information or clarification could result in rejection of the proposal. Firms may be asked to make oral presentations to more fully explain their proposal if requested by the City. These presentations would be held subsequent to the opening of the responses to provide an opportunity for the firm to clarify their proposal. The City would schedule a time and location for each oral presentation. 7 UNITED CITY OF YORKVILLE, ILLINOIS SPECIAL CONDITIONS QUALIFICATION REQUIREMENTS AND FORMAT The following material is to be included in all responses and received by the date and time noted above in order for any firm to be considered: a. Title Page showing that the qualifications submitted are for the facility master plan. b. The firm's name, contact person information and date of response. c. Table of Contents d. Information described in the following “Technical Proposal Section: i. Section I: Company Profile 1. This section should state the size of the firm, the type of firm, the firm’s background, and the location and/or office from which the work on this project shall be performed. ii. Section II: Experience 1. The response should include details of experience with facility master plans for municipalities. In addition, interested firms must have at least five years’ experience performing such plans. A list of similar projects undertaken and completed within a 250-mile radius of the City of Yorkville providing for each such project: 2. Identification of the client for whom the project was undertaken. 3. The name, physical address, telephone number, and e-mail address for the person who served as the primary client contact person for the project. 4. A description of the project, the services performed, and the project’s duration. 5. Description of whether the client implemented any or all of the project. 6. Description of other services offered as part of the overall project not otherwise described including, but not limited to, structural engineering, architectural design, security consultation, technology consultation, interior design, etc. iii. Section III: References 1. Include a list of references and contact information in the response. This list should include past and present clients as outlined in Experience above, including names and telephone numbers of contact people. iv. Section IV: Specific Approach, Sample Reports and Management Plan 1. Provide details regarding your approach to completing a Facility Master Plan. Include sample reports of a Master Plan. Include a management plan with qualifications of the staff you propose for this project along with resumes of the key personnel who would be assigned to this project as well as any consultants, engineers, etc. to be used. 8 v. Section V: Additional Information 1. Include in this section any additional information you wish to provide to the City relevant to the analysis. The Prime Consultant must specify in its proposal whether it would utilize the services of any Sub-Consultant and, if so, provide the name of each Sub- Consultant; the task or work which each Sub-Consultant would be expected to perform; the experience and credentials of each Sub- consultant; and each sub-consultant’s legal identity, physical address, telephone number, website, and e-mail address; and the licensures and/or certifications, if any, of each sub-Consultant’s employee who would be expected to provide work on the project. Sub‐Consultant(s) will be expected to meet the same standards and quality of work as those required from the Prime Consultant. The Consultant will be held responsible for all aspects of the work carried out by the Sub‐Consultant(s). The Consultant shall be responsible to coordinate all activities related to his/her Sub‐Consultant(s). The City shall approve all Sub‐Consultants. However, any approval of Sub‐Consultants by the City shall not diminish the responsibility of the Prime Consultant. The City will have no contractual relationship with any Sub-Consultant. e. Please be advised that the person(s) signing a formal response must be authorized by your organization to contractually bind the firm with regard to prices and related contractual obligations for the delivery terms. f. Company Name Authorized Signature Title g. Printed Name h. Phone, Fax, Email, Website Address INTERVIEW AND SELECTION PROCESS The City shall select the successful respondent to provide the requested services. Respondents submitting qualifications reflecting experience and providing services as required for this project may be invited to an interview with the City. Should the City elect to purchase the consultant services detailed in this request it will then enter into a contract/agreement with the most responsible respondent whose proposal is determined to be in the best interest of the City. Responses to this RFQ will be reviewed against the criteria contained herein, and award of the contract/agreement shall be made in accordance with standard City purchasing procedures. The City reserves the right to reject any or all responses or parts thereof for any reason. The City further reserves the right to make a selection on the basis of an interview process, qualifications, and experience in providing similar services elsewhere. Compliance with All Laws – All work under the contract must be executed in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations which may in any manner affect the preparation of the proposal or performance of the contract. Notices – All notices required by the contract shall be given in writing. 9 Indemnity – To the fullest extent permitted by law, the Contractor must agree to defend, indemnify, and hold harmless the City, its officials, agents, and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, cost, and expenses, which may in anywise accrue against the City, its officials, agents, and employees, arising in whole or in part or in consequence of the performance of this work by the Contractor, its employees, or subcontractors, or which may anywise result therefore, except that arising out of the sole legal cause of the City, its agents, or employees, the Contractor shall, at its own expense, appear, defend, and pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections therewith, and, if any judgment shall be rendered against the City, its officials, agents, and employees, in any such action, the Contractor shall, at its own expense, satisfy and discharge the same. Contractor expressly understands and agrees that any performance bond or insurance policies required by this contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keep, and save harmless and defend the City, its officials, agents, and employees as herein provided. Insurance –Contractor shall be required to provide commercial general liability insurance policy that includes products, operations and completed operations (with no exclusion for sexual abuse or molestation). Limits should be at least: Bodily injury & property damage with an occurrence limit of $1,000,000: Personal & advertising injury limit of $1,000,000 per occurrence: General aggregate limit of $2,000,000 (other than products and completed operations): Products and completed operations aggregate limit of $2,000,000. The contractor’s policy shall be required to name the City as an additional insured. Such coverage will be provided on an occurrence basis and will be primary and shall not contribute in any way to any insurance or self- insured retention carried by the City. Such coverage shall contain a broad form contractual liability endorsement or similar wording within the policy form. 10 REFERENCES UNITED CITY OF YORKVILLE General Information, list below current business references for whom you have performed work similar to that required by this bid. Business: ____________________________________________________________ Address: _____________________________________________________________ City, State, Zip Code:___________________________________________________ Telephone Number: ____________________________________________________ Contact Person: _______________________________________________________ Date and Name of Project: _______________________________________________ Business: _____________________________________________________________ Address: _____________________________________________________________ City, State, Zip Code: ___________________________________________________ Telephone Number: ____________________________________________________ Contact Person: ________________________________________________________ Dates and Name of Project: _______________________________________________ Business: _____________________________________________________________ Address: ______________________________________________________________ City, State, Zip Code: ___________________________________________________ Telephone Number: _____________________________________________________ Contact Person: ________________________________________________________ Dates and Name of Project: _______________________________________________ 11 If additional sheets are needed, please make copies. AFFIDAVIT OF COMPLIANCE _____________________________________________________________________________ The undersigned ________________________________, as ____________________________ (Enter Name of Person Making Affidavit) (Enter Title of Person Making Affidavit) and on behalf of _________________________________________________, certifies that: (Enter Name of Business Organization) 1) BUSINESS ORGANIZATION: The Proposer is authorized to do business in Illinois: Yes [ ] No [ ] Federal Employer I.D. #: ___________________________________________ (or Social Security # if a sole proprietor or individual) The form of business organization of the Proposer is (check one): __ Sole Proprietor __ Independent Contractor (Individual) __ Partnership __ LLC __ Corporation _______________________ _________________ (State of Incorporation) (Date of Incorporation) 2) ELIGIBILITY TO ENTER INTO PUBLIC CONTRACTS: Yes [ ] No [ ] The Proposer is eligible to enter into public contracts, and is not barred from contracting with any unit of state or local government as a result of a violation of either Section 33E-3, or 33E-4 of the Illinois Criminal Code, or of any similar offense of "Bid-rigging" or "Bid-rotating" of any state or of the United States. 3) SEXUAL HARRASSMENT POLICY: Yes [ ] No [ ] Please be advised that Public Act 87-1257, effective July 1, 1993, 775 ILCS 5/2-105 (A) has been amended to provide that every party to a public contract must have a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105 (A) (4) and includes, at a minimum, the following information: (I) the illegality of sexual harassment; (II) the definition of sexual harassment under State law; (III) a description of sexual harassment, utilizing examples; (IV) the vendor's internal complaint process including penalties; (V) the legal recourse, investigative and complaint process available through the Department of Human Rights (the “Department”) and the Human Rights Commission (the “Commission”); (VI) directions on how to contact the Department and Commission; and (VII) protection against retaliation as provided by Section 6-101 of the Act. (Illinois Human Rights Act). (emphasis added). Pursuant to 775 ILCS 5/1-103 (M) (2002), a “public Contract" includes “...every contract to which the State, any of its political subdivisions or any municipal corporation is a party." 12 4) EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE: Yes [ ] No [ ] During the performance of this Project, Proposer agrees to comply with the “Illinois Human Rights Act”, 775 ILCS Title 5 and the Rules and Regulations of the Illinois Department of Human Rights published at 44 Illinois Administrative Code Section 750, et seq. The Proposer shall: (I) not discriminate against any employee or applicant for employment because of race, color, religion, sex, marital status, national origin or ancestry, age, or physical or mental handicap unrelated to ability, or an unfavorable discharge from military service; (II) examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization; (III) ensure all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, marital status, national origin or ancestry, age, or physical or mental handicap unrelated to ability, or an unfavorable discharge from military service; (IV) send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the Vendor’s obligations under the Illinois Human Rights Act and Department’s Rules and Regulations for Public Contract; (V) submit reports as required by the Department’s Rules and Regulations for Public Contracts, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Human Rights Act and Department’s Rules and Regulations for Public Contracts; (VI) permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and Department for purposes of investigation to ascertain compliance with the Illinois Human Rights Act and Department’s Rules and Regulations for Public Contracts; and (VII) include verbatim or by reference the provisions of this Equal Employment Opportunity Clause in every subcontract it awards under which any portion of this Agreement obligations are undertaken or assumed, so that such provisions will be binding upon such subcontractor. In the same manner as the other provisions of this Agreement, the Proposer will be liable for compliance with applicable provisions of this clause by such subcontractors; and further it will promptly notify the contracting agency and the Department in the event any subcontractor fails or refuses to comply therewith. In addition, the Proposer will not utilize any subcontractor declared by the Illinois Human Rights Department to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations. Subcontract” means any agreement, arrangement or understanding, written or otherwise, between the Proposer and any person under which any portion of the Proposer’s obligations under one or more public contracts is performed, undertaken or assumed; the term “subcontract”, however, shall not include any agreement, arrangement or understanding in which the parties stand in the relationship of an employer and an employee, or between a Proposer or other organization and its customers. In the event of the Proposer’s noncompliance with any provision of this Equal Employment Opportunity Clause, the Illinois Human Right Act, or the Rules and Regulations for Public Contracts of the Department of Human Rights the Proposer may be declared non-responsible and therefore ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and this agreement may be canceled or avoided in whole or in part, and such other sanctions or penalties may be imposed or remedies involved as provided by statute or regulation. 13 5) TAX CERTIFICATION: Yes [ ] No [ ] Contractor is current in the payment of any tax administered by the Illinois Department of Revenue, or if it is not: (a) it is contesting its liability for the tax or the amount of tax in accordance with procedures established by the appropriate Revenue Act; or (b) it has entered into an agreement with the Department of Revenue for payment of all taxes due and is currently in compliance with that agreement. 6) AUTHORIZATION & SIGNATURE: I certify that I am authorized to execute this Affidavit of Compliance on behalf of the Contractor set forth on the Proposal, that I have personal knowledge of all the information set forth herein and that all statements, representations, that the Proposal is genuine and not collusive, and information provided in or with this Affidavit are true and accurate. The undersigned, having become familiar with the Project specified, proposes to provide and furnish all of the labor, materials, necessary tools, expendable equipment and all utility and transportation services necessary to perform and complete in a workmanlike manner all of the work required for the Project. ACKNOWLEDGED AND AGREED TO: ________________________________________________ Signature of Authorized Officer ________________________________________________ Name of Authorized Officer ________________________________________________ Title _________________________ Date Subscribed and Sworn To Before Me This _____ Day of ________________, 20____. _________________________ Notary Public Signature (NOTARY SEAL) Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Bills for Payment Tracking Number Bills for Payment (Informational): $1,521,893.55 City Council – October 23, 2018 None – Informational Amy Simmons Finance Name Department 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/09/18 UNITED CITY OF YORKVILLE TIME: 15:02:55 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 10/10/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528474 ILTREASU STATE OF ILLINOIS TREASURER 122257 10/01/18 01 IL RT47 & US RT34 23-230-60-00-6059 17,413.16 02 IL RT47 & US RT34 51-510-60-00-6059 4,975.19 03 IL RT47 & US RT34 52-520-60-00-6059 226.14 INVOICE TOTAL: 22,614.49 * CHECK TOTAL: 22,614.49 528475 ILTREASU STATE OF ILLINOIS TREASURER 122263 10/01/18 01 BLACKBERRY CREEK 23-230-60-00-6016 32,432.86 INVOICE TOTAL: 32,432.86 * CHECK TOTAL: 32,432.86 528476 TRICO TRICO MECHANICAL , INC 4583 09/28/18 01 PROVIDE AND INSTALL HVAC AT 23-216-60-00-6013 160,112.50 02 BEEVHER CENTER PER ** COMMENT ** 03 DESIGN/BUILD PLANS AND ** COMMENT ** 04 RESOLUTION #2018-21 DATED ** COMMENT ** 05 07/24/18 ** COMMENT ** INVOICE TOTAL: 160,112.50 * CHECK TOTAL: 160,112.50 528477 VIANCONT VIAN CONSTRUCTION, INC. PAY REQUEST#1 10/08/18 01 ENGINEER'S PAYMENT ESTIMATE 51-510-60-00-6066 155,277.90 02 #1 FOX HIGHLAND-RAINTREE ** COMMENT ** 03 VILLAGE WATER MAIN ** COMMENT ** 04 INTERCONNECT ** COMMENT ** INVOICE TOTAL: 155,277.90 * CHECK TOTAL: 155,277.90 TOTAL AMOUNT PAID: 370,437.75Page 1 of 47 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/10/18 UNITED CITY OF YORKVILLE TIME: 14:46:26 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 10/11/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528478 ALLUNION ALL UNION FENCE COMPANY 101018 10/10/18 01 MATERIALS FOR FENCE AT 206 23-216-56-00-5656 27,990.00 02 HEUSTIS ** COMMENT ** INVOICE TOTAL: 27,990.00 * CHECK TOTAL: 27,990.00 528479 GENEVA GENEVA CONSTRUCTION 58188 10/10/18 01 ENGINEER'S PAYMENT ESTIMATE 51-510-60-00-6034 10,044.00 02 #3 WHISPERING MEADOWS ** COMMENT ** 03 COMPLETION OF IMPROVEMENTS ** COMMENT ** 04 ENGINEER'S PAYMENT ESTIMATE 52-520-60-00-6034 38,326.84 05 #3 WHISPERING MEADOWS ** COMMENT ** 06 COMPLETION OF IMPROVEMENTS ** COMMENT ** 07 ENGINEER'S PAYMENT ESTIMATE 23-230-60-00-6034 30,836.25 08 #3 WHISPERING MEADOWS ** COMMENT ** 09 COMPLETION OF IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 79,207.09 * CHECK TOTAL: 79,207.09 TOTAL AMOUNT PAID: 107,197.09Page 2 of 47 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/12/18 UNITED CITY OF YORKVILLE TIME: 09:25:47 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 10/15/18CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528480 KONICA KONICA MINOLTA 061-0117634-000 2342 10/05/18 01 OCT 2018 COPIER LEASE 01-110-54-00-5485 175.19 02 OCT 2018 COPIER LEASE 01-120-54-00-5485 140.15 03 OCT 2018 COPIER LEASE 01-220-54-00-5485 260.98 04 OCT 2018 COPIER LEASE 01-210-54-00-5485 366.84 05 OCT 2018 COPIER LEASE 01-410-54-00-5485 35.29 06 OCT 2018 COPIER LEASE 51-510-54-00-5485 35.29 07 OCT 2018 COPIER LEASE 52-520-54-00-5485 35.29 08 OCT 2018 COPIER LEASE 79-790-54-00-5485 130.49 09 OCT 2018 COPIER LEASE 79-795-54-00-5485 130.48 INVOICE TOTAL: 1,310.00 * CHECK TOTAL: 1,310.00 528481 WILKINSO WILKINSON EXCAVATING, INC. 12963 10/10/18 01 ENGINEER'S PAYMENT ESTIMATE 23-230-60-00-6023 12,673.80 02 #2 FOUNTAIN VILLAGE COMPLETION ** COMMENT ** 03 OF IMPROVEMENTS ** COMMENT ** INVOICE TOTAL: 12,673.80 * CHECK TOTAL: 12,673.80 TOTAL AMOUNT PAID: 13,983.80Page 3 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18 TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528482 AACVB AURORA AREA CONVENTION7-18-ALL08/22/18 01 JUL 2018 ALL SEASON HOTEL TAX 01-640-54-00-548156.03INVOICE TOTAL:56.03 *8/18-ALL10/08/18 01 AUG 2018 ALL SEASON HOTEL TAX 01-640-54-00-548140.50INVOICE TOTAL:40.50 *8/18-HAMPTON10/08/18 01 AUG 2018 HAMPTON INN HOTEL 01-640-54-00-54815,560.9902 TAX** COMMENT **INVOICE TOTAL:5,560.99 *8/18-SUPER10/08/18 01 AUG 2018 SUPER 8 HOTEL TAX 01-640-54-00-54811,733.43INVOICE TOTAL:1,733.43 *CHECK TOTAL:7,390.95 528483 AIRGAS AIRGAS USA, LLC995681947010/01/18 01 CYLINDER LEASE RENEWAL01-410-54-00-548599.92INVOICE TOTAL:99.92 *CHECK TOTAL:99.92 528484 ALLSTAR ALL STAR SPORTS INSTRUCTION18515909/26/18 01 SUMMER II 2018 SPORTS79-795-54-00-5462974.0002 CLASS INSTRUCTION** COMMENT **INVOICE TOTAL:974.00 *CHECK TOTAL:974.00 528485 AMALGAMA AMALGAMATED BANK OF CHICAGO1856149006-100118 10/01/18 01 SERIES 2016 BOND ANNUAL ADMIN 51-510-54-00-5498475.0002 FEE** COMMENT **INVOICE TOTAL:475.00 *CHECK TOTAL:475.00Page 4 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528486 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC0815023-IN09/07/18 01 SEALTIGHT CONNECTORS79-790-56-00-564089.81INVOICE TOTAL:89.81 *0819100-IN09/19/18 01 LAMPS, PHOTO CONTROLS01-410-56-00-5642174.12INVOICE TOTAL:174.12 *0819101-IN09/19/18 01 LAMPS, SPLICE KIT, INSTANT 01-410-56-00-5642241.3702 RESPONSE TURN-LOCK PHOTO** COMMENT **03 CONTROL** COMMENT **INVOICE TOTAL:241.37 *CHECK TOTAL:505.30D001026 ANTPLACE ANTHONY PLACE YORKVILLE LPNOV-1810/15/18 01 NOV 2018 HOUSING ASSISTANCE 01-640-54-00-5427517.0002 RENT REIMBURSEMENT** COMMENT **INVOICE TOTAL:517.00 *DIRECT DEPOSIT TOTAL:517.00 528487 ARNESON ARNESON OIL COMPANY22778808/31/18 01 AUG 2018 GASOLINE79-790-56-00-56951,065.37INVOICE TOTAL:1,065.37 *22897009/19/18 01 SEPT 2018 DIESEL FUEL01-410-56-00-5695801.7302 SEPT 2018 DIESEL FUEL51-510-56-00-5695801.7203 SEPT 2018 DIESEL FUEL52-520-56-00-5695801.72INVOICE TOTAL:2,405.17 *22900009/20/18 01 SEPT 2018 GASOLINE79-790-56-00-5695377.08INVOICE TOTAL:377.08 *22930809/25/18 01 SEPT 2018 DIESEL FUEL01-410-56-00-5695254.56Page 5 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18 TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528487 ARNESON ARNESON OIL COMPANY22930809/25/18 02 SEPT 2018 DIESEL FUEL51-510-56-00-5695254.5703 SEPT 2018 DIESEL FUEL52-520-56-00-5695254.56INVOICE TOTAL:763.69 *22940409/25/18 01 SEPT 2018 GASOLINE79-790-56-00-56951,147.37INVOICE TOTAL:1,147.37 *CHECK TOTAL:5,758.68 528488 ASHMOREE EARL ASHMORE10061810/06/18 01 REFEREE79-795-54-00-5462105.00INVOICE TOTAL:105.00 *CHECK TOTAL:105.00 528489 ATTAT&T6305536805-091809/25/18 01 09/25-10/24 SERVICE51-510-54-00-5440279.71INVOICE TOTAL:279.71 *CHECK TOTAL:279.71 528490 BARCA BARCA ENTERPRISES, INC.10017410/03/18 01 OFFENDER REGISTRATION SYSTEM 01-210-54-00-5462450.0002 ANNUAL FEE** COMMENT **INVOICE TOTAL:450.00 *CHECK TOTAL:450.00 528491 BCBSBLUE CROSS BLUE SHIELD10081810/08/18 01 NOV 2018 HEALTH INS01-110-52-00-52169,205.97Page 6 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528491 BCBSBLUE CROSS BLUE SHIELD10081810/08/18 02 NOV 2018 HEALTH INS01-120-52-00-52164,177.1203 NOV 2018 HEALTH INS01-210-52-00-521652,251.4604 NOV 2018 HEALTH INS01-220-52-00-52166,966.2005 NOV 2018 HEALTH INS01-410-52-00-521610,267.1506 NOV 2018 HEALTH INS01-640-52-00-52409,762.3607 NOV 2018 HEALTH INS79-790-52-00-521611,770.2008 NOV 2018 HEALTH INS79-795-52-00-52168,003.9109 NOV 2018 HEALTH INS51-510-52-00-52166,191.9210 NOV 2018 HEALTH INS52-520-52-00-52164,091.4011 NOV 2018 HEALTH INS82-820-52-00-52165,531.6412 NOV 2018 DENTAL INS01-110-52-00-5223654.4113 NOV 2018 DENTAL INS-EO01-110-52-00-5223144.2314 NOV 2018 DENTAL INS01-120-52-00-5223432.6915 NOV 2018 DENTAL INS01-210-52-00-52233,830.1516 NOV 2018 DENTAL INS01-220-52-00-5223512.8617 NOV 2018 DENTAL INS01-410-52-00-5223613.5718 NOV 2018 DENTAL INS01-640-52-00-5241729.6419 NOV 2018 DENTAL INS79-790-52-00-5223873.4420 NOV 2018 DENTAL INS52-520-52-00-5223250.3121 NOV 2018 DENTAL INS79-795-52-00-5223544.8822 NOV 2018 DENTAL INS51-510-52-00-5223563.1823 NOV 2018 DENTAL INS82-820-52-00-5223582.29INVOICE TOTAL:137,950.98 *CHECK TOTAL:137,950.98 528492 BENJAMIM MATT BENJAMIN09271809/27/18 01 UMPIRE79-795-54-00-5462108.00INVOICE TOTAL:108.00 *10041810/04/18 01 UMPIRE79-795-54-00-546281.00INVOICE TOTAL:81.00 *CHECK TOTAL:189.00Page 7 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D001027 BROWND DAVID BROWN09241809/24/18 01 WATER LICENSE CLASS MILEAGE 51-510-54-00-541540.3402 REIMBURSEMENT** COMMENT **INVOICE TOTAL:40.34 *DIRECT DEPOSIT TOTAL:40.34 528493 CALLONE UNITED COMMUNICATION SYSTEMS1211242-1130059-1018 10/15/18 01 SEPT 2018 ADMIN LINES01-110-54-00-5440410.8202 SEPT 2018 CITY HALL NORTEL 01-110-54-00-5440157.4603 SEPT 2018 CITY HALL NORTEL 01-210-54-00-5440157.4604 SEPT 2018 CITY HALL NORTEL 51-510-54-00-5440157.4605 SEPT 2018 POLICE LINES01-210-54-00-5440963.4106 SEPT 2018 CITY HALL FIRE01-210-54-00-5440235.3307 SEPT 2018 CITY HALL FIRE01-110-54-00-5440235.3308 SEPT 2018 PUBLIC WORKS LINES 51-510-54-00-54401,694.3409 SEPT 2018 SEWER DEPT LINES 52-520-54-00-5440489.2410 SEPT 2018 TRAFFIC SIGNAL01-410-54-00-543553.9511 MAINTENANCE** COMMENT **12 SEPT 2018 PARKS LINES79-790-54-00-544056.2913 SEPT 2018 RECREATION LINES 79-795-54-00-5440287.57INVOICE TOTAL:4,898.66 *CHECK TOTAL:4,898.66 528494 CARCONST CARROLL CONSTRUCTION SUPPLYAU02806109/27/18 01 NAIL STAKES, MAG BULL FLOAT 23-230-60-00-6041388.20INVOICE TOTAL:388.20 *CHECK TOTAL:388.20 528495 CARSTAR CARSTARRO319909/26/18 01 TRUNK LID REPAIR01-210-54-00-54952,658.89INVOICE TOTAL:2,658.89 *CHECK TOTAL:2,658.89Page 8 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528496 CENTRALL CENTRAL LIMESTONE COMPANY, INC1500410/01/18 01 MATERIALS FOR GREENBRIAR23-230-60-00-6041492.9202 SIDEWALK** COMMENT **INVOICE TOTAL:492.92 *CHECK TOTAL:492.92 528497 CENTRALM CMS LESO OFFICE10091810/09/18 01 LESO ANNUAL DUE RENEWAL01-210-54-00-5460400.00INVOICE TOTAL:400.00 *CHECK TOTAL:400.00 528498 CIVICPLS ICON ENTERPRISES, INC17796510/04/18 01 11/01/18-10/31/19 WEBSITE 01-640-54-00-54507,294.9302 ANNUAL FEE FOR HOSTING AND** COMMENT **03 SUPPORT & CIVIC SEND** COMMENT **04 COMMUNICATION PLATFORM ANNUAL ** COMMENT **05 FEE** COMMENT **INVOICE TOTAL:7,294.93 *CHECK TOTAL:7,294.93 528499 COMED COMMONWEALTH EDISON0185079109-091809/26/18 01 08/27-09/26 420 FAIRHAVEN 52-520-54-00-5480118.79INVOICE TOTAL:118.79 *0435113116-091810/01/18 01 08/29-09/28 RT34 & BEECHER 15-155-54-00-548261.11INVOICE TOTAL:61.11 *0903040077-091809/26/18 01 08/22-09/26 MISC STREET LIGHTS 15-155-54-00-54822,794.21INVOICE TOTAL:2,794.21 *Page 9 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528499 COMED COMMONWEALTH EDISON0908014004-091809/27/18 01 08/28-09/27 6780 RT4751-510-54-00-548042.65INVOICE TOTAL:42.65 *0966038077-091809/25/18 01 08/24-09/25 456 KENNEDY RD 01-410-54-00-54822.4602 08/24-09/25 456 KENNEDY RD 15-155-54-00-548272.44INVOICE TOTAL:74.90 *1183088101-091809/24/18 01 08/23-09/24 PRAIRIE CR LIFT 52-520-54-00-5480117.12INVOICE TOTAL:117.12 *1407125045-091809/28/18 01 08/29-09/28 FOXHILL 7 LIFT 52-520-54-00-548081.52INVOICE TOTAL:81.52 *1647065335-091809/27/18 01 08/28-09/27 SARAVANOS PUMP 52-520-54-00-548034.54INVOICE TOTAL:34.54 *1718099052-091809/24/18 01 08/23-09/24 872 PRAIRIE CR 52-520-54-00-5480101.65INVOICE TOTAL:101.65 *209099044-091810/03/18 01 08/10-09/11 BRIDGE ST TANK 51-510-54-00-548046.13INVOICE TOTAL:46.13 *2668047007-091809/24/18 01 08/23-09/24 1908 RAINTREE 51-510-54-00-548091.43INVOICE TOTAL:91.43 *2947052031-091809/26/18 01 08/27-09/26 RT47 & RIVER15-155-54-00-5482302.29INVOICE TOTAL:302.29 *2961017043-091809/25/18 01 08/24-09/25 PRESTWICK LIFT 52-520-54-00-5480110.98INVOICE TOTAL:110.98 *3119142025-091809/25/18 01 08/24-09/25 VAN EMMON LOT 01-410-54-00-548220.96INVOICE TOTAL:20.96 *4085080033-091809/25/18 01 08/24-09/25 1991 CANNONBALL TR 51-510-54-00-5480164.96INVOICE TOTAL:164.96 *Page 10 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528499 COMED COMMONWEALTH EDISON4449087016-091810/03/18 01 08/24-09/16 MISC LIFT STATIONS 52-520-54-00-5480736.67INVOICE TOTAL:736.67 *4475093053-091809/26/18 01 08/27-09/26 610 TOWER LANE 51-510-54-00-5480168.58INVOICE TOTAL:168.58 *6819027011-091810/02/18 01 08/24-09/26 PR BUILDINGS79-795-54-00-5480360.23INVOICE TOTAL:360.23 *7110074020-091809/25/18 01 08/24-09/25 104 E VAN EMMON 01-110-54-00-5480404.48INVOICE TOTAL:404.48 *7982120022-091809/26/18 01 08/27-09/26 609 N BRIDGE01-110-54-00-548017.06INVOICE TOTAL:17.06 *CHECK TOTAL:5,850.26 528500 CONSTELL CONSTELLATION NEW ENERGY1306362350110/01/18 01 08/27-09/28 1 COUNTRYSIDE PKWY 15-155-54-00-5482125.5102 08/27-09/28 1 COUNTRYSIDE PKWY 01-410-54-00-548213.79INVOICE TOTAL:139.30 *CHECK TOTAL:139.30 528501 COREMAIN CORE & MAIN LPJ55624209/26/18 01 4090 MAINTENANCE REPAIR51-510-54-00-5495525.00INVOICE TOTAL:525.00 *CHECK TOTAL:525.00 528502 DEARNATI DEARBORN NATIONAL LIFE10091810/09/18 01 NOV 2018 VISION INS01-110-52-00-522494.15Page 11 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18 TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528502 DEARNATI DEARBORN NATIONAL LIFE10091810/09/18 02 NOV 2018 VISION INS01-120-52-00-522458.9503 NOV 2018 VISION INS01-210-52-00-5224530.6604 NOV 2018 VISION INS01-220-52-00-522477.3705 NOV 2018 VISION INS01-410-52-00-522488.7906 NOV 2018 VISION INS01-640-52-00-5242121.5707 NOV 2018 VISION INS79-790-52-00-5224121.1608 NOV 2018 VISION INS79-795-52-00-522478.9909 NOV 2018 VISION INS51-510-52-00-522482.5110 NOV 2018 VISION INS52-520-52-00-522436.7911 NOV 2018 VISION INS82-820-52-00-522484.33INVOICE TOTAL:1,375.27 *CHECK TOTAL:1,375.27 528503 DEKANE DEKANE EQUIPMENT CORP.IA6046209/26/18 01 CHAINS01-410-56-00-563091.82INVOICE TOTAL:91.82 *CHECK TOTAL:91.82 528504 DRHORTON DR HORTON CAMBRIDGE HOMES3156 MATLOCK09/28/18 01 REFUND SURETY GUARANTEE FOR 01-000-24-00-2415600.0002 TEMP OCCUPANCY** COMMENT **INVOICE TOTAL:600.00 *3167 MATLOCK09/28/18 01 REFUND SURETY GUARANTEE FOR 01-000-24-00-2415600.0002 TEMP OCCUPANCY** COMMENT **INVOICE TOTAL:600.00 *3183 MATLOCK09/28/18 01 REFUND SURETY GUARANTEE FOR 01-000-24-00-2415600.0002 TEMP OCCUPANCY** COMMENT **INVOICE TOTAL:600.00 *Page 12 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528504 DRHORTON DR HORTON CAMBRIDGE HOMES3187 MATLOCK09/28/18 01 REFUND SURETY GUARANTEE FOR 01-000-24-00-2415975.0002 TEMP OCCUPANCY** COMMENT **INVOICE TOTAL:975.00 *CHECK TOTAL:2,775.00 528505 DYNEGY DYNEGY ENERGY SERVICES26697891809110/01/18 01 08/24-09/27 2921 BRISTOL RIDGE 51-510-54-00-54804,803.49INVOICE TOTAL:4,803.49 *26697911809110/02/18 01 08/24-09/27 2224 TREMONT51-510-54-00-54805,439.45INVOICE TOTAL:5,439.45 *26697921810109/28/18 01 08/27-09/25 610 TOWER WELLS 51-510-54-00-54806,676.39INVOICE TOTAL:6,676.39 *CHECK TOTAL:16,919.33 528506 EEIENGINEERING ENTERPRISES, INC.6505909/27/18 01 WINDETT RIDGE01-640-54-00-54653,302.00INVOICE TOTAL:3,302.00 *6506009/27/18 01 UTILITY PERMIT REVIEWS01-640-54-00-54651,691.25INVOICE TOTAL:1,691.25 *6506109/27/18 01 GRANDE RESERVE - AVANTI01-640-54-00-5465629.50INVOICE TOTAL:629.50 *6506209/27/18 01 PRESTWICK01-640-54-00-5465394.00INVOICE TOTAL:394.00 *6506309/27/18 01 CAPITAL IMPROVEMENT PROGRAM 01-640-54-00-5465372.50INVOICE TOTAL:372.50 *Page 13 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528506 EEIENGINEERING ENTERPRISES, INC.6506409/27/18 01 CALEDONIA01-640-54-00-5465180.50INVOICE TOTAL:180.50 *6506509/27/18 01 YORKVILLE CHRISTIAN SCHOOL 90-055-55-00-01116,370.50INVOICE TOTAL:6,370.50 *6506609/27/18 01 AUTUMN CREEK, UNIT 2C01-640-54-00-546588.50INVOICE TOTAL:88.50 *6506709/27/18 01 HEARTLAND MEADOWS90-064-64-00-01111,862.50INVOICE TOTAL:1,862.50 *CHECK TOTAL:14,891.25 528507 EEIENGINEERING ENTERPRISES, INC.6506809/27/18 01 RIVERFRONT PARK IMPROVEMENTS 72-720-60-00-6045402.50INVOICE TOTAL:402.50 *CHECK TOTAL:402.50 528508 EEIENGINEERING ENTERPRISES, INC.6506909/27/18 01 DOWNTOWN REVITALIZATION01-640-54-00-54651,121.25INVOICE TOTAL:1,121.25 *6507009/27/18 01 2017 ROAD PROGRAM23-230-60-00-602590.00INVOICE TOTAL:90.00 *6507109/27/18 01 WRIGLEY ACCES DR & RT4701-640-54-00-5465913.0002 IMPROVEMENTS** COMMENT **INVOICE TOTAL:913.00 *6507209/27/18 01 GRANDE RESERVE, UNIT 201-640-54-00-5465424.75INVOICE TOTAL:424.75 *Page 14 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528508 EEIENGINEERING ENTERPRISES, INC.6507309/27/18 01 GRANDE RESERVE, UNIT 501-640-54-00-5465387.50INVOICE TOTAL:387.50 *6507409/27/18 01 ADA TRANSITION PLAN23-230-54-00-5465161.75INVOICE TOTAL:161.75 *6507509/27/18 01 BLACKBERRY WOODS - PAHSE B 01-640-54-00-5465131.75INVOICE TOTAL:131.75 *6507609/27/18 01 CEDARHURST LIVING SITE90-101-00-00-0111483.7502 IMPROVEMENTS** COMMENT **INVOICE TOTAL:483.75 *6507709/27/18 01 CASEYS - SITE IMPROVEMENTS 90-105-00-00-01111,967.00INVOICE TOTAL:1,967.00 *6507809/27/18 01 WHISPERING MEADOWS UNITS 1,2 23-230-60-00-60344,016.2502 & 4 - COMPLETION OF** COMMENT **03 IMPROVEMENTS** COMMENT **04 WHISPERING MEADOWS UNITS 1,2 51-510-60-00-6034178.5005 & 4 - COMPLETION OF** COMMENT **06 IMPROVEMENTS** COMMENT **07 WHISPERING MEADOWS UNITS 1,2 52-520-60-00-6034267.7508 & 4 - COMPLETION OF** COMMENT **09 IMPROVEMENTS** COMMENT **INVOICE TOTAL:4,462.50 *6507909/27/18 01 MILL ROAD RECONSTRUCTION90-126-00-00-011115,345.85INVOICE TOTAL:15,345.85 *6508009/27/18 01 BRISTOL BAY - UNIT 1101-640-54-00-54651,442.00INVOICE TOTAL:1,442.00 *6508109/27/18 01 KENDALL MARKETPLACE01-640-54-00-5465844.70Page 15 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528508 EEIENGINEERING ENTERPRISES, INC.6508109/27/18 02 RESIDENTIAL** COMMENT **INVOICE TOTAL:844.70 *6508209/27/18 01 GRANDE RESERVE - UNIT 2301-640-54-00-5465260.75INVOICE TOTAL:260.75 *6508309/27/18 01 HOLIDAY INN EXPRESS & SUITES 90-108-00-00-0111720.00INVOICE TOTAL:720.00 *6508409/27/18 01 GRANDE RESERVE - UNIT 801-640-54-00-5465235.75INVOICE TOTAL:235.75 *6508509/27/18 01 GRANDE RESERVE - UNIT 101-640-54-00-54654,221.35INVOICE TOTAL:4,221.35 *6508609/27/18 01 TIMBER GLENN SUBDIVISION01-640-54-00-54651,163.50INVOICE TOTAL:1,163.50 *6508709/27/18 01 2018 SANITARY SEWER LINING 52-520-60-00-6025484.00INVOICE TOTAL:484.00 *6508809/27/18 01 2018 ROAD PROGRAM23-230-60-00-6025849.00INVOICE TOTAL:849.00 *CHECK TOTAL:35,710.15 528509 EEIENGINEERING ENTERPRISES, INC.6508909/27/18 01 FOUNTAIN VILLAGE - COMPLETION 23-230-60-00-6023273.7502 OF IMPROVEMENTS** COMMENT **INVOICE TOTAL:273.75 *CHECK TOTAL:273.75 528510 EEIENGINEERING ENTERPRISES, INC.Page 16 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528510 EEIENGINEERING ENTERPRISES, INC.6509009/27/18 01 EAST ORANGE ST WATER MAIN 51-510-60-00-60257,896.5002 REPLACEMENT** COMMENT **INVOICE TOTAL:7,896.50 *6509109/27/18 01 CITY OF YORKVILLE - GENERAL 01-640-54-00-5465934.75INVOICE TOTAL:934.75 *6509209/27/18 01 MUNICIPAL ENGINEERING SERVICES 01-640-54-00-54651,900.00INVOICE TOTAL:1,900.00 *6509309/27/18 01 WELL #3 WATER MAIN RE-PIPING 51-510-60-00-60221,405.50INVOICE TOTAL:1,405.50 *6509409/27/18 01 STORM WATER BASIN INSPECTIONS 01-640-54-00-54653,720.25INVOICE TOTAL:3,720.25 *6509509/27/18 01 610 TOWER LANE-VERIZON90-131-00-00-0111214.5002 IMPROVEMENTS** COMMENT **INVOICE TOTAL:214.50 *6509609/27/18 01 ALDI EXPANSION90-115-00-00-011168.50INVOICE TOTAL:68.50 *6509709/27/18 01 FOX HIGHLANDS WATER MAIN51-510-60-00-6066583.5002 IMPROVEMENTS** COMMENT **INVOICE TOTAL:583.50 *6509809/27/18 01 RESTORE CHURCH90-121-00-00-01113,481.50INVOICE TOTAL:3,481.50 *6509909/27/18 01 LOT 7, MENARDS COMMERCIAL 90-124-00-00-01113,112.1302 COMMONS - BURGER KING** COMMENT **INVOICE TOTAL:3,112.13 *6510009/27/18 01 LOT 5, COUNTRYSIDE - GRACE 90-125-00-00-01111,143.13Page 17 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528510 EEIENGINEERING ENTERPRISES, INC.6510009/27/18 02 COFFEE AND WINE** COMMENT **INVOICE TOTAL:1,143.13 *6510109/27/18 01 206 HEUSTIS - PROPERTY LINE 01-640-54-00-5465258.5002 LOCATE** COMMENT **INVOICE TOTAL:258.50 *6510209/27/18 01 RAINTREE VILLAGE - LENNAR 01-640-54-00-5465394.00INVOICE TOTAL:394.00 *6510309/27/18 01 GROUND EFFECTS01-640-54-00-5465618.50INVOICE TOTAL:618.50 *6510409/27/18 01 171 SARAVANOS DR SITE90-133-00-00-0111430.7502 IMPROVEMENTS** COMMENT **INVOICE TOTAL:430.75 *6510509/27/18 01 GRNE SOLAR FARM90-120-00-00-01111,681.50INVOICE TOTAL:1,681.50 *6510609/27/18 01 KENDALL MARKETPLACE -01-640-54-00-5465295.5002 MULTI-FAMILY** COMMENT **INVOICE TOTAL:295.50 *6510709/27/18 01 FORCED ANNEXATIONS01-640-54-00-5465422.50INVOICE TOTAL:422.50 *6510809/27/18 01 2685 KENNEDY RD01-640-54-00-5465158.50INVOICE TOTAL:158.50 *6510909/27/18 01 PART OF LOT 4,KENDALL CROSSING 90-129-00-00-01111,625.00INVOICE TOTAL:1,625.00 *6511009/27/18 01 ST.PAT'S01-000-24-00-2440190.50INVOICE TOTAL:190.50 *Page 18 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528510 EEIENGINEERING ENTERPRISES, INC.6511109/27/18 01 NEW WASTE COLLECTION MAP01-640-54-00-5465216.00INVOICE TOTAL:216.00 *6511209/27/18 01 WINDMILL FARMS01-640-54-00-54651,211.00INVOICE TOTAL:1,211.00 *6511309/27/18 01 SEWER ORDINANCE REVISIONS 01-640-54-00-5465197.00INVOICE TOTAL:197.00 *CHECK TOTAL:32,159.51 528511 EJEQUIP EJ EQUIPMENTP1427209/25/18 01 BALL VALVES52-520-54-00-5490196.91INVOICE TOTAL:196.91 *P1438110/03/18 01 SNAP CLIP52-520-56-00-562052.52INVOICE TOTAL:52.52 *P1438810/03/18 01 SNAP CLIPS52-520-56-00-562030.80INVOICE TOTAL:30.80 *CHECK TOTAL:280.23 528512 ENVPROD ENVIONMENTAL PRODUCTS & ACCESS23568809/11/18 01 TIGER TAIL WITH ROPE, CLAMP & 52-520-54-00-549047.2502 CUFFS** COMMENT **03 ACCOUNT CREDIT APPLIED52-520-54-00-5490-31.00INVOICE TOTAL:16.25 *CHECK TOTAL:16.25 528513 FARMFLEE BLAIN'S FARM & FLEETPage 19 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528513 FARMFLEE BLAIN'S FARM & FLEET9798-BEHRENS09/30/18 01 SHIRTS51-510-56-00-5600143.05INVOICE TOTAL:143.05 *CHECK TOTAL:143.05 528514 FIRSTNON FIRST NONPROFIT UNEMPLOYEMENT122719N-10011810/01/18 01 4TH QTR 2018 UNEMPLOYMENT INS 01-640-52-00-52302,497.3802 4TH QTR 2018 UNEMPLOYMENT INS 01-640-52-00-5230650.4903 4TH QTR 2018 UNEMPLOYMENT INS 82-820-52-00-5230240.9204 4TH QTR 2018 UNEMPLOYMENT INS 51-510-52-00-5230305.0105 4TH QTR 2018 UNEMPLOYMENT INS 52-520-52-00-5230160.45INVOICE TOTAL:3,854.25 *CHECK TOTAL:3,854.25 528515 FLATSOS RAQUEL HERRERA921009/25/18 01 TRAILER TIRE79-790-54-00-549525.00INVOICE TOTAL:25.00 *931410/04/18 01 4 TIRES01-410-54-00-5490610.48INVOICE TOTAL:610.48 *CHECK TOTAL:635.48 528516 FLEXFLEX BENEFIT SERVICE CORP.21436810/10/18 01 SEPT 2018 HRA ADMIN FEES01-110-52-00-521620.0002 SEPT 2018 HRA ADMIN FEES01-120-52-00-521610.0003 SEPT 2018 HRA ADMIN FEES01-210-52-00-521695.0004 SEPT 2018 HRA ADMIN FEES01-220-52-00-521620.0005 SEPT 2018 HRA ADMIN FEES01-410-52-00-52166.6706 SEPT 2018 HRA ADMIN FEES79-790-52-00-521622.50Page 20 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528516 FLEXFLEX BENEFIT SERVICE CORP.21436810/10/18 07 SEPT 2018 HRA ADMIN FEES79-795-52-00-521617.5008 SEPT 2018 HRA ADMIN FEES51-510-52-00-521616.6709 SEPT 2018 HRA ADMIN FEES52-520-52-00-52166.6610 SEPT 2018 HRA ADMIN FEES01-640-52-00-524040.0011 SEPT 2018 HRA ADMIN FEES82-820-52-00-521620.0012 SEPT 2018 FSA ADMIN FEES01-110-52-00-521612.0013 SEPT 2018 FSA ADMIN FEES01-120-52-00-52164.0014 SEPT 2018 FSA ADMIN FEES01-210-52-00-521628.0015 SEPT 2018 FSA ADMIN FEES01-220-52-00-52164.0016 SEPT 2018 FSA ADMIN FEES01-410-52-00-52164.0017 SEPT 2018 FSA ADMIN FEES51-510-52-00-52168.0018 SEPT 2018 FSA ADMIN FEES52-520-52-00-52164.00INVOICE TOTAL:339.00 *CHECK TOTAL:339.00 528517 FULTON FULTON SIREN SERVICES129810/03/18 01 RESET THERMAL OVERLOAD25-205-54-00-5495543.75INVOICE TOTAL:543.75 *CHECK TOTAL:543.75 528518 GENPOWER GEN POWERRSA002893 109/27/18 01 PORTABLE LIGHTS & GENERATORS 79-795-56-00-56027,201.00INVOICE TOTAL:7,201.00 *CHECK TOTAL:7,201.00 528519 GIANTER RICARDO GANTE09291809/29/18 01 REFEREE79-795-54-00-5462140.00INVOICE TOTAL:140.00 *CHECK TOTAL:140.00Page 21 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528520 HARRIS HARRIS COMPUTER SYSTEMSXT0000654910/01/18 01 MY GOVHUB FEES-SEPT 201801-120-54-00-5462164.8402 MY GOVHUB FEES-SEPT 201851-510-54-00-5462248.7703 MY GOVHUB FEES-SEPT 201852-520-54-00-546271.79INVOICE TOTAL:485.40 *CHECK TOTAL:485.40 528521 HAWKINS HAWKINS INC436504909/19/18 01 CHEMICALS51-510-56-00-5638546.62INVOICE TOTAL:546.62 *CHECK TOTAL:546.62 528522 ILTRUCK ILLINOIS TRUCK MAINTENANCE, IN02835809/20/18 01 REPLACED TRANS DIPSTICK TUBE 01-410-54-00-5490271.66INVOICE TOTAL:271.66 *02836209/24/18 01 CLEANED & TIGHTENED SWITCH 01-410-54-00-5490249.0002 WIRES AT SOLENOIDS** COMMENT **INVOICE TOTAL:249.00 *02836409/24/18 01 REPAIRED HOLE IN CHARGE AIR 01-410-54-00-54901,293.2302 COOLER** COMMENT **INVOICE TOTAL:1,293.23 *CHECK TOTAL:1,813.89 528523 IMPACT IMPACT NETWORKING, LLC122727909/28/18 01 11/01-12/01 COPIER LEASE01-110-54-00-5485113.4602 11/01-12/01 COPIER LEASE01-120-54-00-548575.6403 11/01-12/01 COPIER LEASE01-220-54-00-5485189.10Page 22 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528523 IMPACT IMPACT NETWORKING, LLC122727909/28/18 04 11/01-12/01 COPIER LEASE01-210-54-00-5485299.1005 11/01-12/01 COPIER LEASE01-410-54-00-548544.6706 11/01-12/01 COPIER LEASE51-510-54-00-548544.6707 11/01-12/01 COPIER LEASE52-520-54-00-548544.6708 11/01-12/01 COPIER LEASE79-790-54-00-548594.5509 11/01-12/01 COPIER LEASE79-795-54-00-548594.54INVOICE TOTAL:1,000.40 *CHECK TOTAL:1,000.40 528524 IMPERINV IMPERIAL INVESTMENTSAUG 2018-REBATE10/12/18 01 AUG 2018 BUSINESS DIST REBATE 01-000-24-00-24883,471.49INVOICE TOTAL:3,471.49 *CHECK TOTAL:3,471.49 528525 INNOVATI INNOVATIVE UNDERGROUND, LLC120009/17/18 01 CLEANING, TELEVISING AND23-216-54-00-5446325.0002 ASSESSING AT CITY HALL** COMMENT **INVOICE TOTAL:325.00 *CHECK TOTAL:325.00 528526 JIMSTRCK JIM'S TRUCK INSPECTION LLC17401110/02/18 01 TRUCK INSPECTION01-410-54-00-549045.00INVOICE TOTAL:45.00 *17407010/05/18 01 TRUCK INSPECTION52-520-54-00-549045.00INVOICE TOTAL:45.00 *CHECK TOTAL:90.00Page 23 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528527 KCSHERIF KENDALL CO. SHERIFF'S OFFICESEPT 2018-DUPAGE 10/04/18 01 DUPAGE COUNTY FTA BOND FEE 01-000-24-00-2412140.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:140.00 *CHECK TOTAL:140.00 528528 KENDCROS KENDALL CROSSING, LLCBD REBATE 08/1810/12/18 01 AUG 2018 NCG BUSINESS DIST 01-000-24-00-2487990.4902 REBATE** COMMENT **INVOICE TOTAL:990.49 *CHECK TOTAL:990.49 528529 LAWLESSM MATTHEW J. LAWLESS10061810/06/18 01 REFEREE79-795-54-00-546270.00INVOICE TOTAL:70.00 *CHECK TOTAL:70.00 528530 MARTENSO MARTENSON TURF PRODUCTS6798509/20/18 01 SOD79-790-56-00-564057.85INVOICE TOTAL:57.85 *CHECK TOTAL:57.85 528531 MEADE MEADE ELECTRIC COMPANY, INC.68422309/21/18 01 TRAFFIC SIGNAL REPAIR AT 47 & 01-410-54-00-5435247.3102 WATER WAY PARKWAY** COMMENT **INVOICE TOTAL:247.31 *CHECK TOTAL:247.31Page 24 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528532 MENLAND MENARDS - YORKVILLE2942409/24/18 01 POLE BREAKER, KNOCKOUT SEAL 23-216-56-00-565619.22INVOICE TOTAL:19.22 *2944409/24/18 01 BUCKET SEAT COVER51-510-56-00-562018.99INVOICE TOTAL:18.99 *2949709/24/18 01 FILTERS79-795-56-00-564028.31INVOICE TOTAL:28.31 *2959309/26/18 01 OIL, BOLTS, WASHERS79-790-56-00-56208.61INVOICE TOTAL:8.61 *2961509/26/18 01 MARKING PAINT79-790-56-00-562014.82INVOICE TOTAL:14.82 *2967209/27/18 01 BATTERIES79-790-56-00-562020.91INVOICE TOTAL:20.91 *2976809/28/18 01 FEBREEZE, CLEANERS, SOAP, 52-520-56-00-562061.1802 SPONGES** COMMENT **INVOICE TOTAL:61.18 *2977909/28/18 01 FUNNELS, OIL01-210-56-00-56207.92INVOICE TOTAL:7.92 *3011610/02/18 01 MARKING PAINT79-790-56-00-562014.82INVOICE TOTAL:14.82 *3039110/05/18 01 AUTOMOTIVE CONNECT KIT, BRAKE 79-790-56-00-5620108.7602 CLEANER, PAPER TOWELS, SHARPIE ** COMMENT **03 CARB CLEANER** COMMENT **INVOICE TOTAL:108.76 *3042510/05/18 01 WIPER BLADES, TANK LEVER79-790-56-00-564020.99INVOICE TOTAL:20.99 *CHECK TOTAL:324.53Page 25 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528533 MIDWSALT MIDWEST SALTP44086109/26/18 01 BULK ROCK SALT51-510-56-00-56382,685.25INVOICE TOTAL:2,685.25 *CHECK TOTAL:2,685.25 528534 MWMCG MWM CONSULTING GROUP, INC26101010/15/18 01 2018 ACTUARIAL VALUATION01-120-54-00-54626,000.00INVOICE TOTAL:6,000.00 *CHECK TOTAL:6,000.00 528535 NARVICK NARVICK BROS. LUMBER CO, INC5953009/12/18 01 4,000 PSI79-790-56-00-56401,067.00INVOICE TOTAL:1,067.00 *CHECK TOTAL:1,067.00 528536 NICOR NICOR GAS00-41-22-8748 4-0918 10/01/18 01 08/30-10/01 1107 PRAIRIE01-110-54-00-548039.50INVOICE TOTAL:39.50 *12-43-53-5625 3-0918 10/02/18 01 08/31-10/01 609 N BRIDGE01-110-54-00-548019.05INVOICE TOTAL:19.05 *15-41-50-1000 6-0918 10/02/18 01 08/30-09/28 804 GAME FARM RD 01-110-54-00-5480113.44INVOICE TOTAL:113.44 *15-64-61-3532 5-0918 10/01/18 01 06/01-09/28 1991 CANNONBALL TR 01-110-54-00-5480112.3902 CREDIT FOR CANCELLED BILLING 01-110-54-00-5480-93.27INVOICE TOTAL:19.12 *23-45-91-4862 5-0918 10/02/18 01 08/31-10/01 101 BRUELL01-110-54-00-5480100.53INVOICE TOTAL:100.53 *Page 26 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528536 NICOR NICOR GAS40-52-64-8356 1-0918 10/03/18 01 09/04-10/02 102 E VAN EMMON 01-110-54-00-548098.70INVOICE TOTAL:98.70 *46-69-47-6727 1-0918 10/05/18 01 09/06-10/05 1975 N BRIDGE 01-110-54-00-548095.64INVOICE TOTAL:95.64 *49-25-61-1000 5-0918 09/25/18 01 09/10/18 1 VAN EMMON RD01-110-54-00-54800.48INVOICE TOTAL:0.48 *61-60-41-1000 9-0918 10/03/18 01 08/31-10/01 610 TOWER01-110-54-00-548050.65INVOICE TOTAL:50.65 *80-56-05-1157 0-0918 10/05/18 01 09/06-10/05 2512 ROSEMONT 01-110-54-00-548037.64INVOICE TOTAL:37.64 *83-80-00-1000 7-0918 10/03/18 01 08/31-10/01 610 TOWER UNIT B 01-110-54-00-548040.05INVOICE TOTAL:40.05 *CHECK TOTAL:614.80 528537 NICOR NICOR GAS91-85-68-4012 8-0918 10/02/18 01 08/30-09/28 902 GAME FAMR RD 82-820-54-00-5480431.94INVOICE TOTAL:431.94 *CHECK TOTAL:431.94 528538 NICOR NICOR GAS95-16-10-1000 4-0918 10/02/18 01 08/31-10/02 1 RT4701-110-54-00-548028.30INVOICE TOTAL:28.30 *CHECK TOTAL:28.30 528539 O'REILLY O'REILLY AUTO PARTSPage 27 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528539 O'REILLY O'REILLY AUTO PARTS5613-15519910/08/18 01 FILTERS01-410-56-00-5640128.64INVOICE TOTAL:128.64 *CHECK TOTAL:128.64 528540 OLEARYC CYNTHIA O'LEARYREC FALL SPORTS 2018 09/25/18 01 ASSIGNING OFFICIAL FEE FOR 79-795-54-00-5462225.0002 FALL 2018 SPORTS** COMMENT **INVOICE TOTAL:225.00 *CHECK TOTAL:225.00 528541 PARADISE PARADISE CAR WASH22376410/02/18 01 SEPT 2018 CAR WASH79-795-54-00-54958.0002 SEPT 2018 CAR WASH79-790-54-00-54958.00INVOICE TOTAL:16.00 *CHECK TOTAL:16.00 528542 PARADISE PARADISE CAR WASH22379110/02/18 01 SEPT 2018 CAR WASHES01-210-54-00-549522.00INVOICE TOTAL:22.00 *CHECK TOTAL:22.00 528543 PAWLOWSM MARK PAWLOWSKI09271809/27/18 01 UMPIRE79-795-54-00-5462108.00INVOICE TOTAL:108.00 *10041810/04/18 01 UMPIRE79-795-54-00-5462108.00INVOICE TOTAL:108.00 *CHECK TOTAL:216.00Page 28 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528544 PESOLA PESOLA MEDIA GROUP12563310/08/18 01 CUSTOM LOGO CREATION79-795-54-00-5412350.00INVOICE TOTAL:350.00 *CHECK TOTAL:350.00 528545 QUICKSIG QUICK SIGNS INC.1896008/29/18 01 2018 HTD FESTIVAL SIGNAGE 79-795-56-00-56021,093.00INVOICE TOTAL:1,093.00 *CHECK TOTAL:1,093.00 528546 R0000379 GENE KECK10081810/08/18 01 REFUND OVERPAYMENT ON FINAL 01-000-13-00-1371224.1802 BILL FOR ACCT#0107365670-01 ** COMMENT **INVOICE TOTAL:224.18 *CHECK TOTAL:224.18 528547 R0001566 KIWANIS CLUB OF TRI-COUNTYSANTA 110/01/18 01 FEE FOR SANTA FOR HOLIDAY 79-795-56-00-5606625.0002 EVENTS** COMMENT **INVOICE TOTAL:625.00 *CHECK TOTAL:625.00 528548 R0001980 BEN OR CINDY NILES512 E MAIN ST10/10/18 01 SURETY DEPOSIT REFUND01-000-24-00-24152,475.00INVOICE TOTAL:2,475.00 *CHECK TOTAL:2,475.00Page 29 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528549 R0002116 PATRICIA BURASH10021810/02/18 01 REFUND OVERPAYMENT ON FINAL 01-000-13-00-1371189.2302 UTILITY BILL FOR** COMMENT **03 ACCT#0109013280-06** COMMENT **INVOICE TOTAL:189.23 *CHECK TOTAL:189.23 528550 R0002117 KAREN DEANGELIS10061810/08/18 01 BEECHER DEPOSIT REFUND01-000-24-00-2410400.00INVOICE TOTAL:400.00 *CHECK TOTAL:400.00 528551 R0002118 CATHY BATTISTELLI10011810/01/18 01 MAILBOX REPLACEMENT01-410-56-00-564075.0002 REIMBURSEMENT DUE TO SNOW PLOW ** COMMENT **INVOICE TOTAL:75.00 *CHECK TOTAL:75.00 528552 R0002119 DAVE FAY16701409/27/18 01 HATHA YOGA CLASS CANCELLATION 79-000-44-00-440430.0002 REFUND DUE TO LOW ENROLLMENT ** COMMENT **INVOICE TOTAL:30.00 *CHECK TOTAL:30.00 528553 R0002200 SUZIE'S FUN FOODS2018 HTD10/09/18 01 2018 HTD STAFF MEAL79-795-56-00-560230.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:30.00 *CHECK TOTAL:30.00Page 30 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528554 RIETZR ROBERT L. RIETZ JR.09271809/27/18 01 UMPIRE79-795-54-00-546281.00INVOICE TOTAL:81.00 *10041810/04/18 01 REFEREE79-795-54-00-5462108.00INVOICE TOTAL:108.00 *CHECK TOTAL:189.00 528555 RIVRVIEW RIVERVIEW FORDFOCS40927709/24/18 01 REPLACED DRIVE SHAFT &01-410-54-00-5490820.3402 ALTERNATOR** COMMENT **INVOICE TOTAL:820.34 *FOCS41009310/08/18 01 BRAKE REPAIR01-410-54-00-5490559.92INVOICE TOTAL:559.92 *CHECK TOTAL:1,380.26 528556 RUSHTRCK RUSH TRUCK CENTER301231310710/08/18 01 FLANGE, OIL PAN, STRAP FUEL 01-410-56-00-56401,404.3302 TANK, FILTER KIT, PIN FUEL** COMMENT **03 TANK** COMMENT **INVOICE TOTAL:1,404.33 *CHECK TOTAL:1,404.33 528557 SAFESUPP EMERGENT SAFETY SUPPLY190266086409/21/18 01 GLOVES52-520-56-00-5620109.83INVOICE TOTAL:109.83 *CHECK TOTAL:109.83Page 31 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528558 SECSTATE SECRETARY OF STATE100118-BALOG10/01/18 01 NOTARY APPLICATION FEE-BALOG 01-210-54-00-546210.00INVOICE TOTAL:10.00 *100118-DECKER10/01/18 01 NOTARY APPLICATION FEE-DECKER 01-210-54-00-546210.00INVOICE TOTAL:10.00 *CHECK TOTAL:20.00 528559 SMITHERE SMITHEREEN PEST MANAGEMENT182181509/20/18 01 SEPT 2018 PEST CONTROL23-216-54-00-544685.00INVOICE TOTAL:85.00 *CHECK TOTAL:85.00 528560 SPEEDWAY FLEETCOR SUPERFLEET MASTERCARDFB638-10111810/11/18 01 SEPT 2018 GASOLINE01-210-56-00-56954,265.0302 SEPT 2018 GASOLINE51-510-56-00-5695605.6703 SEPT 2018 GASOLINE52-520-56-00-5695605.6604 SEPT 2018 GASOLINE01-410-56-00-5695605.6605 SEPT 2018 GASOLINE01-220-56-00-5695207.85INVOICE TOTAL:6,289.87 *CHECK TOTAL:6,289.87 528561 STRYPES STRYPES PLUS MORE INC.1455710/02/18 01 INSTALL DOOR WRAP ON 4 NEW 25-205-60-00-60702,850.0002 SQUADS** COMMENT **INVOICE TOTAL:2,850.00 *CHECK TOTAL:2,850.00 528562 TERRAPIN TARA EVANSPage 32 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528562 TERRAPIN TARA EVANS20134310/10/18 01 GREEN BRIAR ESTATES ANNUAL 23-230-60-00-60181,180.0002 POND SERVICES CONTRACT RENEWAL ** COMMENT **INVOICE TOTAL:1,180.00 *CHECK TOTAL:1,180.00 528563 TRAFFIC TRAFFIC CONTROL CORPORATION10626007/08/18 01 GREEN LED01-410-54-00-5435100.00INVOICE TOTAL:100.00 *10713707/19/18 01 STANDARD HOUSING01-410-54-00-543560.00INVOICE TOTAL:60.00 *CHECK TOTAL:160.00 528564 TRCONTPR TRAFFIC CONTROL & PROTECTION9377509/05/18 01 STREET SIGNS01-410-56-00-5619436.20INVOICE TOTAL:436.20 *9397209/21/18 01 STREET SIGNS01-410-56-00-5619214.25INVOICE TOTAL:214.25 *CHECK TOTAL:650.45 528565 UNDERGR UNDERGROUND PIPE & VALVE CO03191009/26/18 01 DUAL CHECK VALVES51-510-56-00-56648,800.00INVOICE TOTAL:8,800.00 *CHECK TOTAL:8,800.00 528566 UPS5361 DDEDC #3, INCPage 33 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528566 UPS5361 DDEDC #3, INC10041810/04/18 01 1 PKG TO KFO01-110-54-00-545239.15INVOICE TOTAL:39.15 *CHECK TOTAL:39.15 528567 VITOSH CHRISTINE M. VITOSHCMV 192710/01/18 01 SEPT ADMIN HEARINGS01-210-54-00-5467400.00INVOICE TOTAL:400.00 *CMV 192810/02/18 01 PUBLIC HEARING FOR FLIGHT TEAM 90-128-00-00-0011216.4002 SPECIAL USE** COMMENT **INVOICE TOTAL:216.40 *CHECK TOTAL:616.40 528568 WATERSER WATER SERVICES CO.2855109/26/18 01 BENCH TESTED WATER METER51-510-54-00-546225.00INVOICE TOTAL:25.00 *CHECK TOTAL:25.00 528569 WAUBONSE WAUBONSEE COMMUNITY COLLEGE10869309/28/18 01 COMMUNITIES OF EXCELLENCE 01-120-54-00-5412695.0002 FALL 2018 SERIES OF MODULES - ** COMMENT **03 SIMMONS** COMMENT **INVOICE TOTAL:695.00 *CHECK TOTAL:695.00 528570 WELDSTAR WELDSTAR0168349909/24/18 01 CYLINDER RENTAL01-410-54-00-548516.74INVOICE TOTAL:16.74 *CHECK TOTAL:16.74Page 34 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528571 WERDERW WALLY WERDERICH092718-AUG09/27/18 01 8/13, 8/20, 8/27 ADMIN HEARING 01-210-54-00-5467450.00INVOICE TOTAL:450.00 *092718-SEPT09/27/18 01 9/10 & 9/24 ADMIN HEARINGS 01-210-54-00-5467300.00INVOICE TOTAL:300.00 *CHECK TOTAL:750.00D001028 YBSDYORKVILLE BRISTOL1018SF10/14/18 01 SEPT 2018 SANITARY FEES95-000-24-00-2450220,939.86INVOICE TOTAL:220,939.86 *DIRECT DEPOSIT TOTAL:220,939.86 528572 YORKSELF YORKVILLE SELF STORAGE, INC092918-4509/29/18 01 OCT 2018 STORAGE RENTAL01-210-54-00-548580.00INVOICE TOTAL:80.00 *CHECK TOTAL:80.00 528573 YOUNGM MARLYS J. YOUNG06071809/07/18 01 06/07/18 PARK BOARD MEETING 79-790-54-00-546260.0002 MINUTES** COMMENT **INVOICE TOTAL:60.00 *09121809/28/18 01 09/12 PLANNINING AND ZONING 01-110-54-00-54628.7502 MEETING MINUTES** COMMENT **03 FLIGHT TEAM SPECIAL USE PERMIT 90-128-00-00-001135.00INVOICE TOTAL:43.75 *09181810/01/18 01 09/18/18 PW MEETING MINUTES 01-110-54-00-546240.00INVOICE TOTAL:40.00 *Page 35 of 47 01-110 ADMINISTRATION12-112 SUNFLOWER SSA42-420 DEBT SERVICE83-830 LIBRARY DEBT SERVICE01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE: 10/16/18TIME: 11:52:33UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 10/23/2018CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 528573 YOUNGM MARLYS J. YOUNG09191810/02/18 01 09/19/18 ADMIN MEETING MINUTES 01-110-54-00-546241.75INVOICE TOTAL:41.75 *CHECK TOTAL:185.50346,594.14221,497.20TOTAL CHECKS PAID: TOTAL DIRECT DEPOSITS PAID: TOTAL AMOUNT PAID:568,091.34Page 36 of 47 DATE: 10/16/18 UNITED CITY OF YORKVILLE TIME: 12:53:19 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900065 FNBO FIRST NATIONAL BANK OMAHA 10/25/18 102518-A.SIMMONS 09/30/18 01 COMCAST-08/12-09/11 CABLE 01-110-54-00-5440 21.04 02 COMCAST-08/15-09/14 INTERNET 01-110-54-00-5440 5.90 03 COMCAST-08/15-09/14 INTERNET 01-220-54-00-5440 5.90 04 COMCAST-08/15-09/14 INTERNET 01-120-54-00-5440 3.93 05 COMCAST-08/15-09/14 INTERNET 79-790-54-00-5440 5.41 06 COMCAST-08/15-09/14 INTERNET 01-210-54-00-5440 25.56 07 COMCAST-08/15-09/14 INTERNET 79-795-54-00-5440 5.41 08 COMCAST-08/15-09/14 INTERNET 52-520-54-00-5440 2.95 09 COMCAST-08/15-09/14 INTERNET 01-410-54-00-5440 4.92 10 COMCAST-08/15-09/14 INTERNET 51-510-54-00-5440 4.92 11 ADS-INSTALLATION OF FIRE 51-510-54-00-5445 2,093.00 12 PANEL UPGRADE @ 610 TOWER LANE ** COMMENT ** 13 PROTERO-KU 725Z 60" 79-790-56-00-5630 3,050.00 14 KONICA-7/19-8/18 COPY CHARGE 82-820-54-00-5462 8.37 15 KONICA-8/10-9/9 COPY CHARGES 01-110-54-00-5430 274.85 16 KONICA-8/10-9/9 COPY CHARGES 01-120-54-00-5430 91.61 17 KONICA-8/10-9/9 COPY CHARGES 01-220-54-00-5430 94.49 18 KONICA-8/10-9/9 COPY CHARGES 01-210-54-00-5430 340.81 19 KONICA-8/10-9/9 COPY CHARGES 01-410-54-00-5462 1.30 20 KONICA-8/10-9/9 COPY CHARGES 51-510-54-00-5430 1.30 21 KONICA-8/10-9/9 COPY CHARGES 52-520-54-00-5430 1.30 22 KONICA-8/10-9/9 COPY CHARGES 79-790-54-00-5462 56.08 23 KONICA-8/10-9/9 COPY CHARGES 79-795-54-00-5462 56.08 24 KENDALL PRINTING-AP ENVELOPES 01-120-56-00-5610 227.50 25 COMCAST-9/1-9/30 PHONE, CABLE 82-820-54-00-5440 379.25 26 AND INTERNET ** COMMENT ** 27 ADS-OCT-DEC MONITORING @ 800 23-216-54-00-5446 519.57 28 GAME FARM RD ** COMMENT ** 29 VERIZON-AUG 2018 IN CAR UNITS 01-210-54-00-5440 640.21 30 GO DADDY-STANDARD UCC SSL 01-640-54-00-5450 169.99 31 VERIZON-SEPT 2018 MOBILE PHONE 01-220-54-00-5440 168.18 32 VERIZON-SEPT 2018 MOBILE PHONE 01-210-54-00-5440 392.40 33 VERIZON-SEPT 2018 MOBILE PHONE 79-795-54-00-5440 72.98 34 VERIZON-SEPT 2018 MOBILE PHONE 51-510-54-00-5440 277.20 35 VERIZON-SEPT 2018 MOBILE PHONE 01-410-54-00-5440 57.21 36 VERIZON-SEPT 2018 MOBILE PHONE 52-520-54-00-5440 38.01 37 COMCAST-08/15-09/14 PHONE, TV 79-790-54-00-5440 19.33 INVOICE TOTAL: 9,116.96 * 102518-B.OLSEM 09/30/18 01 OFFICE DEPO-COFFEE CARAFES 01-110-56-00-5610 137.16 02 OFFICE DEPO-RETURNED COFFEE 01-110-56-00-5610 -25.36 03 POT CREDIT ** COMMENT ** 04 OFFICE DEPO-PAPER CLIPS, 01-110-56-00-5610 24.53 05 BATTERIES ** COMMENT ** 06 OFFICE DEPO-WIRELESS KEYBOARD 01-110-56-00-5610 24.39Page 37 of 47 DATE: 10/16/18 UNITED CITY OF YORKVILLE TIME: 12:53:19 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900065 FNBO FIRST NATIONAL BANK OMAHA 10/25/18 102518-B.OLSEM 09/30/18 07 AND MOUSE ** COMMENT ** 08 OFFICE DEPO-COPY PAPER 01-110-56-00-5610 174.95 09 TRIBUNE-ANNUAL RENEWAL OF 01-120-54-00-5460 229.27 10 DAILY BEACON NEWS ** COMMENT ** INVOICE TOTAL: 564.94 * 102518-B.OLSON 09/30/18 01 2018 IML LODGING-PICKERING 01-110-54-00-5415 615.18 02 2018 IML LODGING-KOCH 01-110-54-00-5415 615.18 05 2018 IML PARKING & 01-110-54-00-5415 795.90 06 LODGING-FUNKHOUSER ** COMMENT ** 07 2018 IML PARKING & 01-110-54-00-5415 1,169.66 08 LODGING-FRIEDERS ** COMMENT ** 09 2018 IML PARKING & 01-110-54-00-5415 721.68 10 LODGING-GOLINSKI ** COMMENT ** 11 2018 IML PARKING & 01-110-54-00-5415 723.18 12 LODGING-COLOSIMO ** COMMENT ** INVOICE TOTAL: 4,640.78 * 102518-D.BROWN 09/30/18 01 WATER OPERATORS CLASS 51-510-54-00-5412 600.00 02 REGISTRATION ** COMMENT ** INVOICE TOTAL: 600.00 * 102518-E.DHUSE 09/30/18 01 UNITED-BAGGAGE FEE 52-520-54-00-5415 25.00 02 NAPA#205819-THREADLOCKER STICK 79-790-56-00-5640 13.29 03 NAPA#205886-LUCAS RED-TACKY 79-790-56-00-5640 62.90 04 GRS ** COMMENT ** 05 NAPA#205933-FILETRS, RATCHET 79-790-56-00-5640 137.64 06 OFFICE DEPO-TONER 52-520-56-00-5610 132.11 07 ARAMARK#1591537599-MATS 01-410-54-00-5485 36.83 08 ARAMARK#1591545756-MATS 51-510-54-00-5485 36.84 09 ARAMARK#1591553930-MATS 52-520-54-00-5485 36.84 10 TRUGREEN-CANNONBALL BOOSTER 51-510-54-00-5445 39.00 11 GROUNDS CARE ** COMMENT ** 12 TRUGREEN-COUNTRYSIDE LIFT 52-520-54-00-5444 53.00 13 GROUNDS CARE ** COMMENT ** 14 TRUGREEN-BALL FIELDS GROUND 79-790-54-00-5495 138.00 15 CARE ** COMMENT ** 16 TRUGREEN-GRANDE RESERVE PLANT 51-510-54-00-5445 259.00 17 & RAINTREE BOOSTER GROUND CARE ** COMMENT ** 18 TRUGREEN-BRISTOL RIDGE & 23-216-54-00-5446 53.00 19 KENNEDY RD GROUNG CARE ** COMMENT ** 20 TRUGREEN-BLACKBERRY LIFT 52-520-54-00-5444 53.00 21 GROUND CARE ** COMMENT ** INVOICE TOTAL: 1,076.45 * 102518-E.TOPPER 09/30/18 01 SHOW ME CABLES-HANDSET CORD 82-820-56-00-5610 17.35Page 38 of 47 DATE: 10/16/18 UNITED CITY OF YORKVILLE TIME: 12:53:19 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900065 FNBO FIRST NATIONAL BANK OMAHA 10/25/18 102518-E.TOPPER 09/30/18 02 AMAZON-BINGO CARDS, DAUBERS 82-000-24-00-2480 55.73 03 AMAZON-DRY ERASE BOARD 82-000-24-00-2480 4.50 04 CLEANER ** COMMENT ** 05 AMAZON PRIME MONTHLY FEE 82-820-54-00-5460 12.99 06 TARGET-ICE CREAM SOCIAL 82-000-24-00-2480 49.34 07 SUPPLIES ** COMMENT ** 08 TRIBUNE-6/23/18-12/5/18 PAPER 82-820-54-00-5460 369.11 09 DELIVERY ** COMMENT ** 10 AMAZON-APOINTMENT BOOK, DESK 82-820-56-00-5610 31.21 11 CALENDAR ** COMMENT ** 12 YORK POST-POSTAGE 82-820-54-00-5452 13.35 13 AMAZON-MONTHLY PLANNER 82-820-56-00-5610 18.72 INVOICE TOTAL: 572.30 * 102518-E.WILLRETT 09/30/18 01 AMAZON-BATTERY COVERS 01-110-56-00-5610 13.89 02 FACEBOOK ADVERTISING 79-795-54-00-5426 121.06 INVOICE TOTAL: 134.95 * 102518-J.ENGBERG 09/30/18 01 ADOBE CREATIVE CLOUD MONTHLY 01-220-56-00-5635 52.99 02 LICENSE FEE ** COMMENT ** INVOICE TOTAL: 52.99 * 102518-J.GALAUNER 09/30/18 01 TARGET-LABELS 79-795-56-00-5606 17.58 INVOICE TOTAL: 17.58 * 102518-J.SLEEZER 09/30/18 01 MENARDS-DECK MOUNT POSTS 01-410-56-00-5640 47.45 02 RURAL KING-PRIMER BULB, OIL 01-410-56-00-5640 14.94 INVOICE TOTAL: 62.39 * 102518-J.WEISS 09/30/18 01 TARGET-PROGRAM SUPPLIES 82-000-24-00-2480 95.74 02 DOLLAR TREE-HALLOWEEN PROGRAM 82-000-24-00-2480 47.00 03 SUPPLIES ** COMMENT ** 04 TARGET-CANDY, ICE CREAM 82-000-24-00-2480 16.36 INVOICE TOTAL: 159.10 * 102518-K.BARKSDALE 09/30/18 01 OFFICE MAX-INK CARTRIDGES 01-220-56-00-5620 400.26 02 KONE-SEPT 2018 ELEVATOR 23-216-54-00-5446 150.15 03 MAINTENANCE ** COMMENT ** INVOICE TOTAL: 550.41 * 102518-L.PICKERING 09/30/18 01 NOTICE OF LIQUOR HEARING 01-110-54-00-5452 5.45 02 MAILED ** COMMENT ** INVOICE TOTAL: 5.45 * 102518-N.DECKER 09/30/18 01 AMAZON-PACKING TAPE 01-210-56-00-5610 29.33Page 39 of 47 DATE: 10/16/18 UNITED CITY OF YORKVILLE TIME: 12:53:19 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900065 FNBO FIRST NATIONAL BANK OMAHA 10/25/18 102518-N.DECKER 09/30/18 02 ACCURINT-SEPT 2018 SEARCHES 01-210-54-00-5462 316.45 03 AMAZON-DIGITAL VOICE RECORDER 01-210-56-00-5620 67.99 04 AMAZON-WORK BOOTS-MCMAHON 01-210-56-00-5600 174.99 05 AT&T-8/25-9/24 SERVICE 01-210-54-00-5440 184.99 06 MINER#266411-KEYBOARD 01-210-54-00-5495 47.50 07 DIAGNOSTIC ** COMMENT ** 08 MINER#266390-INSTALLED VSS 01-210-54-00-5495 209.50 09 POWER CABLE ** COMMENT ** 10 COMCAST-9/8-10/7 CABLE 01-210-54-00-5440 4.21 11 TARGET-FLASH DRIVES 01-210-56-00-5610 34.78 12 LE ADMINISTRATIVE PROFESSIONAL 01-210-54-00-5412 249.00 13 CONFERENCE REGISTRATION ** COMMENT ** 14 BRISTOL POST-1 PKG TO LANER 01-210-54-00-5452 24.70 15 CNA SURETY-BOND PREMIUM-BALOG 01-210-54-00-5462 30.00 16 CNA SURETY-BOND PREMIUM-DECKER 01-210-54-00-5462 30.00 INVOICE TOTAL: 1,403.44 * 102518-P.RATOS 09/30/18 01 AMAZON-REUSABLE SHOE & BOOT 01-220-56-00-5620 19.99 02 COVERS FOR CONTRACTORS ** COMMENT ** INVOICE TOTAL: 19.99 * 102518-P.SCODRO 09/30/18 01 UPS-1 PKG TO MAGNETIC 51-510-56-00-5640 16.02 02 INSTRUMENT ** COMMENT ** INVOICE TOTAL: 16.02 * 102518-R.FREDRICKSON 09/30/18 01 IGFOA-DEBT INSTITUTE 01-120-54-00-5412 125.00 02 IGFOA-IL PUBLIC PENSION 01-120-54-00-5412 140.00 03 INSTITUTE ** COMMENT ** 04 NEWTEK-9/11-10/11 WEB UPKEEP 01-640-54-00-5450 16.59 05 ADS-INSTALLATION OF FIRE 51-510-54-00-5445 2,093.00 06 PANEL UPGRADE @ 3299 LEMAN ** COMMENT ** 07 CROSSING ** COMMENT ** 08 ADS-INSTALLATION OF FIRE 51-510-54-00-5445 2,093.00 09 PANEL UPGRADE @ 2224 TREMONT ** COMMENT ** 10 CROSSING ** COMMENT ** 11 COMCAST-8/23-9/22 INTERNET 01-110-54-00-5440 72.66 12 COMCAST-8/23-9/22 INTERNET 01-220-54-00-5440 72.66 13 COMCAST-8/23-9/22 INTERNET 01-120-54-00-5440 48.44 14 COMCAST-8/23-9/22 INTERNET 79-790-54-00-5440 66.61 15 COMCAST-8/23-9/22 INTERNET 01-210-54-00-5440 314.88 16 COMCAST-8/23-9/22 INTERNET 79-795-54-00-5440 66.61 17 COMCAST-8/23-9/22 INTERNET 52-520-54-00-5440 36.33 18 COMCAST-8/23-9/22 INTERNET 01-410-54-00-5440 60.55 19 COMCAST-8/23-9/22 INTERNET 51-510-54-00-5440 165.40 20 COMCAST-8/23-9/22 PHONE, TV 79-790-54-00-5440 94.24 INVOICE TOTAL: 5,465.97 *Page 40 of 47 DATE: 10/16/18 UNITED CITY OF YORKVILLE TIME: 12:53:19 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900065 FNBO FIRST NATIONAL BANK OMAHA 10/25/18 102518-R.HARMON 09/30/18 01 AMAZON-READY, SET, GO SUPPLIES 79-795-56-00-5606 33.56 02 PURE FUN-JUICES 79-795-56-00-5606 84.10 03 FUN EXPRESS-HALLOWEEN & 79-795-56-00-5606 132.94 04 VALENTINES SUPPLIES ** COMMENT ** 05 MICHAELS-YORKTOBER SUPPLIES 79-795-56-00-5606 24.25 06 MICHAELS-PRESCHOOL CRAFT 79-795-56-00-5606 37.97 07 SUPPLIES ** COMMENT ** 08 TARGET-PRESCHOOL HALLOWEEN 79-795-56-00-5606 159.86 09 SUPPLIES ** COMMENT ** 10 HOBBY LOBBY-YORKTOBER SUPPLIES 79-795-56-00-5606 81.82 11 HOBBY LOBBY-PRESCHOOL CRAFT 79-795-56-00-5606 56.21 12 SUPPLIES ** COMMENT ** INVOICE TOTAL: 610.71 * 102518-R.HORNER 09/30/18 01 FARM&FLEET-PANTS 79-790-56-00-5600 79.98 INVOICE TOTAL: 79.98 * 102518-R.MIKOLASEK 09/30/18 01 DICKS SPORTING-GIFT CARDS FOR 01-210-56-00-5650 50.00 02 TOBACCO/LIQUOR COMPLIANCE ** COMMENT ** 03 CHECK VOLUNTEERS ** COMMENT ** 04 GALLS-SIDE ZIP DUTY BOOTS 01-210-56-00-5600 122.43 05 AMAZON-16 NEW PHONE CASES 01-210-56-00-5620 176.83 06 AMAZON-REFUND FOR 4 NEW PHONE 01-210-56-00-5620 -44.21 07 CASES ** COMMENT ** 08 STEVENS-EMBROIDERY 01-210-56-00-5600 200.00 09 AMAZON-4 NEW PHONE CASES 01-210-56-00-5620 51.80 INVOICE TOTAL: 556.85 * 102518-R.WRIGHT 09/30/18 01 PHYSICIANS CARE-DRUG SCREENING 01-210-54-00-5462 228.00 02 PHYSICIANS CARE-DRUG SCREENING 01-410-54-00-5462 38.00 03 PHYSICIANS CARE-DRUG SCREENING 79-790-54-00-5462 101.00 04 PHYSICIANS CARE-DRUG SCREENING 79-795-54-00-5462 114.00 05 PHYSICIANS CARE-DRUG SCREENING 82-820-54-00-5462 38.00 06 SHAW MEDIA-PROPERTY 01-220-54-00-5426 699.00 07 MAINTENANCE INSPECTOR AD ** COMMENT ** INVOICE TOTAL: 1,218.00 * 102518-S.IWANSKI 09/30/18 01 YORKVILLE POST-POASTAGE 82-820-54-00-5452 11.08 02 VISTA PRINT-500 BUSINESS CARDS 82-820-56-00-5620 28.78 INVOICE TOTAL: 39.86 * 102518-S.REDMON 09/30/18 01 AT&T UVERSE-08/24-09/23 TOWN 79-795-54-00-5440 55.39 02 SQUARE SIGN INTERNET ** COMMENT ** 03 AMERICINN-HTD 2018 ULTIMATE 79-795-56-00-5602 1,300.96 04 AIR DOGS LODGING ** COMMENT **Page 41 of 47 DATE: 10/16/18 UNITED CITY OF YORKVILLE TIME: 12:53:19 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900065 FNBO FIRST NATIONAL BANK OMAHA 10/25/18 102518-S.REDMON 09/30/18 05 SOURCE ONE-BINDER CLIPS, 79-795-56-00-5610 98.56 06 MARKERS, FIRST AID KIT, ** COMMENT ** 07 LABELS, CLEANER, PADS, BANK ** COMMENT ** 08 BAGS ** COMMENT ** 09 SOURCE ONE-PUSH PINS 79-795-56-00-5610 3.99 10 EGGS FOR HALLOWEEN EGG HUNT 79-795-56-00-5606 880.00 11 ARAMARK#1591553931-MATS 79-790-56-00-5620 15.00 12 ARAMARK#1591537600-MATS 79-790-56-00-5620 15.00 13 ARAMARK#1591529456-MATS 79-790-56-00-5620 15.00 14 ARAMARK#1591545757-MATS 79-790-56-00-5620 15.00 15 ARAMARK#1591521321-MATS 79-790-56-00-5620 15.00 16 SAMS-BUNS, HAMBURGERS, 79-795-56-00-5607 471.89 17 DRINKS, CANDY, PRETZELS, CHIPS ** COMMENT ** 18 JEWEL-BUNS 79-795-56-00-5607 18.45 19 LOMBARDI COACHING-ROOT BEER 79-795-54-00-5462 17.50 20 ROCKS CLASS INSTRUCTION ** COMMENT ** 21 SHAW MEDIA-HTD 2018 ADS 79-795-56-00-5602 1,652.00 22 SOURCE ONE-TOWELS, SOAP 79-795-56-00-5607 80.23 23 SOURCE ONE-TOWELS, CLEANER 79-795-56-00-5640 45.05 24 SOURCE ONE-CLIPS 79-795-56-00-5610 12.01 25 TRIBUNE-HTD 2018 ADS 79-795-56-00-5602 744.00 26 AMAZON-PIANO LESSON BOOKS 79-795-56-00-5606 150.58 27 ROCK'N'KIDS-9/12-10/17 CLASS 79-795-54-00-5462 378.00 28 INSTRUCTION ** COMMENT ** 29 SMITHEREEN-JULY 2018 PEST 79-795-54-00-5495 65.00 30 CONTROL ** COMMENT ** 31 GOLD MEDAL-CHEESE, OIL 79-795-56-00-5607 69.75 32 IPRA-PROFESSIONAL DEVELOPMENT 79-795-54-00-5412 785.00 33 SCHOOL REGISTRATION-REDMON ** COMMENT ** INVOICE TOTAL: 6,903.36 * 102518-S.REMUS 09/30/18 01 HTD SNAPCHAT FILTERS 79-795-56-00-5602 150.00 02 HTD FACEBOOK ADVERTISING 79-795-56-00-5602 215.99 03 HAMPTON INN-HTD BAND LODGING 79-795-56-00-5602 237.62 04 DICKS SPORTING-BASKETBALL 79-795-56-00-5606 39.98 05 WATERBOTTLE PRIZES ** COMMENT ** INVOICE TOTAL: 643.59 * 102518-S.SLEEZER 09/30/18 01 TRUGREEN-RAINTREE PLANT & 51-510-54-00-5445 254.00 02 COUNTRYSIDE BLVD GROUNDS CARE ** COMMENT ** 03 MCCANN-OEM RUBBER TRACKS 23-230-60-00-6041 4,085.96 INVOICE TOTAL: 4,339.96 * 102518-T.HOULE 09/30/18 01 HOME DEPO-DEADBOLT 79-790-56-00-5640 35.84 INVOICE TOTAL: 35.84 *Page 42 of 47 DATE: 10/16/18 UNITED CITY OF YORKVILLE TIME: 12:53:19 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900065 FNBO FIRST NATIONAL BANK OMAHA 10/25/18 102518-T.KLINGEL 09/30/18 01 DAVE AUTO#26559-REPLACE AC 01-210-54-00-5495 220.00 02 EXPANSION VALVE ** COMMENT ** 03 DAVE AUTO#26568-MOUNT & 01-210-54-00-5495 35.00 04 BALANCE TIRES ** COMMENT ** 05 DAVE AUTO#26584-REPLACE EVAP 01-210-54-00-5495 225.00 06 PURGE SOLENOID VALVE ** COMMENT ** 07 DAVE AUTO#26595-OIL CHANGE 01-210-54-00-5495 80.00 08 DAVE AUTO#26597-REPLACE BULBS 01-210-54-00-5495 175.00 09 DAVE AUTO#26598-REMOVE AND 01-210-54-00-5495 655.00 10 REPLACE AC CONDENSER ** COMMENT ** 11 DAVE AUTO#26605-REPLACE 01-210-54-00-5495 490.00 12 VACUUM PUMP ** COMMENT ** 13 DAVE AUTO#26608-OIL CHANGE 01-210-54-00-5495 80.00 14 DAVE AUTO#26619-OIL CHANGE 01-210-54-00-5495 75.00 15 DAVE AUTO#26617-OIL CHANGE 01-210-54-00-5495 75.00 16 NAPA#205911-BRACKET 01-210-56-00-5620 5.64 17 MENARDS-MIRROR 01-210-56-00-5620 5.40 18 MORRIS HOSPITAL-FLOWERS FOR 01-210-56-00-5650 23.38 19 HILT ** COMMENT ** INVOICE TOTAL: 2,144.42 * 102518-T.KONEN 09/30/18 01 AMAZON-2 WIRELESS HEADSETS 51-510-56-00-5620 235.87 02 WORK BOOTS-REPLACEMENT BOOTS - 51-510-56-00-5600 77.95 03 BAUER ** COMMENT ** 04 HOMEDEPO-LED TUBES 51-510-56-00-5638 102.00 05 RURAL KING-STRAW MULCH 01-410-56-00-5620 79.92 06 AMAZON-HOSE FITTING 01-410-56-00-5628 32.51 07 AMAZON-TOILET TANK 51-510-56-00-5638 133.59 08 AMAZON-SURGE PROTECTOR 51-510-56-00-5638 114.72 INVOICE TOTAL: 776.56 * 102518-T.NELSON 09/30/18 01 PITSTOP-AUG 2018 PORT-O-LET 79-795-56-00-5620 1,656.57 02 UPKEEP ** COMMENT ** INVOICE TOTAL: 1,656.57 * 102518-T.SOELKE 09/30/18 01 TARGET-CANON INK 52-520-56-00-5610 75.02 02 HOME DEPO-WEED EATER PARTS 01-410-56-00-5620 72.91 03 ROYLAN BUOYS-ICE SPAR WHITE 01-410-56-00-5640 450.00 04 BALLASTED ** COMMENT ** INVOICE TOTAL: 597.93 * 102518-UCOY 09/30/18 01 ADVANCED DISPOSAL AUG 2018 01-540-54-00-5442 95,754.26 02 REFUSE SERVICE ** COMMENT ** 03 ADVANCED DISPOSAL AUG 2018 01-540-54-00-5441 2,737.64 04 SENIOR REFUSE SERVICE ** COMMENT **Page 43 of 47 DATE: 10/16/18 UNITED CITY OF YORKVILLE TIME: 12:53:19 MANUAL CHECK REGISTERID: AP225000.CBLCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900065 FNBO FIRST NATIONAL BANK OMAHA 10/25/18 102518-UCOY 09/30/18 05 MINER ELEC#266106-INSTALL 25-205-60-00-6070 8,315.04 06 EQUIPMENT & LIGHTING IN SQUAD. ** COMMENT ** 07 MINER ELEC#266103-INSTALL 25-205-60-00-6070 8,315.04 08 EQUIPMENT & LIGHTING IN SQUAD. ** COMMENT ** 09 MINER ELEC#266105-INSTALL 25-205-60-00-6070 8,315.04 10 EQUIPMENT & LIGHTING IN SQUAD. ** COMMENT ** INVOICE TOTAL: 123,437.02 * CHECK TOTAL: 167,500.37 TOTAL AMOUNT PAID: 167,500.37Page 44 of 47 ϬϭͲϭϭϬD/E/^dZd/KE ϭϮͲϭϭϮ^hE&>KtZ^^ ϰϮͲϰϮϬd^Zs/ ϴϯͲϴϯϬ>/ZZzd^Zs/ ϬϭͲϭϮϬ&/EE ϭϱͲϭϱϱDKdKZ&h>dy;D&dͿ ϱϭͲϱϭϬtdZKWZd/KE^ ϴϰͲϴϰϬ>/ZZzW/d>ϬϭͲϮϭϬWK>/ ϮϯͲϮϭϲDhE//W>h/>/E' ϱϮͲϱϮϬ^tZKWZd/KE^ ϴϳͲϴϳϬKhEdZz^/d/&ϬϭͲϮϮϬKDDhE/dzs>KWDEd ϮϯͲϮϯϬ/dzͲt/W/d> ϳϮͲϳϮϬ>E^, ϴϴͲϴϴϬKtEdKtEd/&ϬϭͲϰϭϬ^dZdKWZd/KE^ ϮϱͲϮϬϱWK>/W/d> ϳϵͲϳϵϬWZ<^WZdDEd ϵϬͲyyys>KWZ^ZKtϬϭͲϲϰϬD/E^dZd/s^Zs/^ ϮϱͲϮϭϱWh>/tKZ<^W/d> ϳϵͲϳϵϱZZd/KEWd ϵϱͲyyy^ZKtWK^/dϭϭͲϭϭϭ&Ky,/>>^^ ϮϱͲϮϮϱWZ<^ΘZZd/KEW/d> ϴϮͲϴϮϬ>/ZZzKWZd/KE^DATE: 10/09/18 UNITED CITY OF YORKVILLE TIME: 10:38:03 PRE-CHECK RUN EDITID: AP211001.W0W INVOICES DUE ON/BEFORE 10/09/2018CHECK # VENDOR # INVOICE ITEM INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D001025 DLK DLK, LLC 176 09/28/18 01 SEPT 2018 ECONOMIC DEVELOPMENT 01-640-54-00-5486 9,425.00 02 HOURS ** COMMENT ** INVOICE TOTAL: 9,425.00 * 182 09/28/18 01 3RD QUARTER 2018 BANKED HOURS 01-640-54-00-5486 13,050.00 INVOICE TOTAL: 13,050.00 * DIRECT DEPOSIT TOTAL: 22,475.00 TOTAL DEPOSITS PAID: 22,475.00 TOTAL AMOUNT PAID: 22,475.00Page 45 of 47 REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$ CLERK583.34 - 583.34 8.79 44.61 636.74 TREASURER83.34 - 83.34 8.79 6.36 98.49 ALDERMAN3,500.00 - 3,500.00 256.72 3,756.72 ADMINISTRATION18,971.29 - 18,971.29 2,001.46 962.02 21,934.77 FINANCE10,232.27 - 10,232.27 1,079.51 756.51 12,068.29 POLICE100,049.34 2,073.83 102,123.17 649.24 7,421.39 110,193.80 COMMUNITY DEV.16,312.46 - 16,312.46 1,720.97 1,193.39 19,226.82 STREETS14,317.54 - 14,317.54 1,510.49 1,044.17 16,872.20 WATER11,552.43 177.28 11,729.71 1,151.41 840.75 13,721.87 SEWER8,604.60 - 8,604.60 907.80 633.10 10,145.50 PARKS19,890.02 519.61 20,409.63 2,029.15 1,491.10 23,929.88 RECREATION16,989.09 - 16,989.09 1,344.60 1,260.76 19,594.45 LIBRARY16,741.68 - 16,741.68 1,059.62 1,249.54 19,050.84 TOTALS238,735.74$ 2,770.72$ 241,506.46$ 13,471.83$ 17,229.91$ 272,208.20$ TOTAL PAYROLL272,208.20$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYOctober 19, 2018Page 46 of 47 ACCOUNTS PAYABLE DATE Manual City Check Register (Page 1)10/10/2018 370,437.75 Manual City Check Register (Page 2)10/11/2018 107,197.09 Manual City Check Register (Page 3)10/15/2018 13,983.80 City Check Register (Pages 4 - 36)10/23/2018 568,091.34 City MasterCard Bill Register (Pages 37 - 44)10/25/2018 167,500.37 SUB-TOTAL: $1,227,210.35 OTHER PAYABLES Manual Direct Deposit #D001025 - DLK LLC (Page 45)10/09/2018 22,475.00$ SUB-TOTAL: $22,475.00 Bi - Weekly (Page 46)10/19/2018 272,208.20$ SUB-TOTAL: $272,208.20 TOTAL DISBURSEMENTS:1,521,893.55$ UNITED CITY OF YORKVILLE BILL LIST SUMMARY Tuesday, October 23, 2018 PAYROLL Page 47 of 47 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #1 Tracking Number CC 2018-46 Fairness and Equality Proclamation City Council – October 23, 2018 None Mayor Gary J. Golinski Name Department UNITED CITY OF YORKVILLE Fairness and Equality Proclamation WHEREAS, December 3, 2018, marks the 200th anniversary of Illinois becoming the 21st state in the union; and WHEREAS, the United City of Yorkville joins partners across the state in recognizing the Illinois Bicentennial, and celebrating what is BORN, BUILT, AND GROWN in Illinois throughout the year; and WHEREAS, the Illinois Department of Human Rights is celebrating the Illinois Bicentennial by engaging at least 200 units of local government throughout the state to join the Fairness and Equality Campaign; and WHEREAS, the Fairness and Equality Campaign aims to celebrate and reaffirm the Land of Lincoln’s rich history of valuing diversity, inclusion, and non‐ discrimination; and WHEREAS, by supporting the Fairness and Equality Campaign, the United City of Yorkville hopes to inspire a welcoming and inclusive community that fosters greater understanding of others; and WHEREAS, the United City of Yorkville is proud to support the Fairness and Equality Campaign and urges local units of government throughout the State to reaffirm that the Campaign’s core principles are essential to an open, thriving, and diverse community. THEREFORE, I, Gary J. Golinski, Mayor, do proclaim that the United City of Yorkville, Illinois is proud to support the Fairness and Equality Campaign in celebration of the Illinois Bicentennial, and encourage all residents to recognize and honor the core principles of diversity, inclusion, and non‐discrimination. Dated this 23rd day of October, 2018, A.D. _______________________________ Gary J. Golinski, Mayor Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #1 Tracking Number PW 2018-71 Old Jail Demolition and Site Restoration RFP results City Council – October 23, 2018 CC 10/09/18 Tabled until 10/23/18 CC meeting. PW 2018-71 Majority Approval RFP results and recommendation for the Old Jail Demolition and Site Restoration Steve Raasch Public Works Name Department Summary Review of Administration Committee discussion at the October 17th meeting. Background This agenda item was last discussed by the City Council at the October 9th meeting. At that meeting, the City Council tabled the agenda items for the demolition bids and the budget amendment to the October 23rd City Council meeting. Subsequently, Alderwoman Milschewski asked for the RFI/RFP for sale/development of the jail to be placed on the Administration Committee agenda. The packet materials for that meeting, including a substantial update about staff’s contacts with Landmarks Illinois, are attached to this memo. At the Administration Committee meeting, the committee reviewed the draft RFI from June 2018 and discussed some potential amendments to that RFI document to make it more of a formal RFP and more aligned with the Belleville RFP. Staff proposed adding a background/history of the building section in the RFP, a review of the tax credits and incentives available on the project, a determination that the City would heavily prefer the building to be rehabilitated and developed into a business or retail use first and a residential use secondarily, and finally a section that the City would accept bids that involve demolition of the building and development of the property but that these proposals would only be considered in the event that there are no feasible proposals from groups to save the building. Finally, the committee recommended the RFP document be amended for either the October 23rd or November 13th City Council meeting. The document was not able to be completed in time for the October 23rd City Council meeting packets. To the extent that the draft is completed in advance of the November 13th City Council meeting, it will be forwarded to everyone for feedback prior to the meeting. Finally, the committee heard an update about Landmarks willingness to do a phase II structural study in the building. The group has received a commitment from WJE Engineers and Architects to take a look at structural portions of the building, with the request that the City do the demo/cutting work on the walls and floors in the areas of concern. The group indicated they are able to do a full walkthrough this Friday, but staff resources were not able to be scheduled to perform all the demo work in the building by then. As a result, we expect to do some minor demo work and the walkthrough will be abbreviated on Friday and be completed at a later date. Recommendation Given the willingness for Landmarks Illinois and WJE to assist with the RFP document and the structural analysis of the building, staff recommends tabling of the demolition bids and the budget amendment to an undetermined City Council meeting in the future. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: October 18, 2018 Subject: Old Jail updates Summary Review of options for sale of the old jail building. Background This agenda item was requested by Alderwoman Milschewski. The City Council last discussed the Old Jail at the October 9th City Council meeting. At that meeting, the City Council voted to table the demolition proposals and the budget amendment to the October 23rd City Council meeting. After the meeting, I had a long conversation with Lisa DiChiera of Landmarks Illinois about options to develop the jail site. That conversation is documented in an attached email. She also provided some information to the City Council about federal and state level tax credits which are available to developers of historic properties. She said that these tax credits are frequently used and are generally a more viable funding source than grants or pledges. Lisa and I are working on getting a scope and funding for a more detailed structural analysis of the building, which might buy us time to do a full RFP and developer recruitment for sale/development of the building. Staff has heard no positive feedback on the City Council citizens group lease proposal, and it appears from the public comments that any offer to lease the building is less preferred than a sale/development opportunity. To the extent that the committee wants to discuss the components of the lease offer at the committee meeting, staff will be prepared to provide additional feedback. Due to the quick turnaround between City Council meeting and Administration Committee packet deadline, staff was not able to refine the previously discussed RFI into a more formal RFP document. However, we have included an RFP from Belleville, Illinois that we think we can use. Recommendation Staff requests feedback on the RFI/RFP document. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: October 11, 2018 Subject: Old Jail RFI/RFP 1 Bart Olson From:Bart Olson Sent:Wednesday, October 10, 2018 4:10 PM To:Bart Olson Cc:Gary Golinski; 'kfo@kfoassoc.com'; Erin Willrett; Krysti Barksdale-Noble; Steve Raasch; Peter Ratos; Eric Dhuse; Rob Fredrickson Subject:Jail updates Hello all (elected officials blindcopied), Alderwoman Milschewski has asked for the RFI/RFP document for the sale of the old jail to appear on next week’s Administration Committee agenda. I am busy preparing those materials for the packet, but I had a long conversation with Lisa DiChiera from Landmarks Illinois this morning (Lisa DiChiera was in the audience last night but did not speak). In Lisa D’s opinion, this property is primed for a residential (single family, condo, senior living) or commercial developer (multiple uses) to redevelop the property and save the building based on federal and state level tax credits for historic preservation. She gave me a brief overview of how historic tax credits work, which she thinks is a more viable funding source than grants and fundraising. I trust her assessment of the property. Her and I went over some past City Council development reviews (i.e. how we’ve been flexible with other properties in the past, what we’ve had proposed in the downtown, etc), and some of the backstory on the jail property. I relayed to her that in my opinion no one wants to tear the jail down, and that if the structural issues weren’t present and the public safety issue of a potential building collapse could be mitigated that my guess is even the aldermen who have publicly supported tearing the building down would be in favor of delaying the vote on the teardown while we work to find a buyer or developer on the property (my guess turned out to be somewhat correct after I subsequently spoke with Carlo, Joel, and Ken today). I relayed to Lisa D that the biggest hurdle the safety concern of a building collapse was that the phase I studies provided by our structural engineer (Hutter Trankina) and the Landmarks Illinois partner (Jack Tribbia) were not comprehensive and that Jack wasn’t a trained structural engineer. I explained that we had received a quote for a phase II invasive inspection of the building with Hutter Trankina, but that I didn’t think the City Council would support me spending the ~$5,000 to do that study (even if it was within my spending authority). She then offered to either find money to offset our cost for a phase II inspection or to find a partner willing to do it pro bono. She requested that we send over a specific phase II scope so she can talk to her structural engineers. We are in the process of doing that now. I have no idea if I will be able to get a firm commitment from Landmarks Illinois for the Phase II funding or partner before the City Council meeting – but I will try. Additionally, Lisa D is offering to review our RFI/RFP document to make suggestions/changes to make the property more attractive to developers. She is also willing to draft a section of the RFI/RFP that will summarize which federal and state level tax credits are available for renovation on the property, and she is willing to draft a more detailed memo for City Council information and education. Finally, she is already starting to do due diligence on use of the property long‐term – so that she can approach potential developers as an advocate for the site. She has asked questions about lot lines, adjacent property owners, and parking requirements. We are in the process of gathering some information for her. Thanks, Bart Olson, ICMA‐CM City Administrator United City of Yorkville 630‐553‐8537 direct 2 630‐553‐4350 City Hall 630‐308‐0582 cell bolson@yorkville.il.us City of Yorkville 2.0: Facebook, Twitter, and YouTube 1 Bart Olson From:Lisa DiChiera [ldichiera@landmarks.org] Sent:Wednesday, October 10, 2018 4:06 PM To:Bart Olson Subject:historic economic incentives to include in draft RFP Bart, As we discussed earlier today, below are historic tax incentive programs to include in an RFP for the Old Kendall County Sheriff’s Residence and Jail that a buyer could consider since the property was determined eligible for listing in the National Register of Historic Places. A buyer could consider applying for the federal and state historic tax credit incentives for rehabilitation of the property if the reuse was to be income‐producing. If a buyer wanted to consider the property for rehabilitation as a single family home or for two or more for‐sale residential units, the property tax assessment freeze could be utilized for each residential unit. These incentives coupled with information on the Downtown TIF district should be included in a possible subsidies section of an RFP. I would also suggest including information on any parking exemptions due to the building’s downtown location or building permit exemptions. I hope this is helpful. A 20% Federal Historic Tax Credit is available for rehabilitating a historic building to an income-producing use. This dollar-for-dollar Federal income-tax credit, equal to 20% of the qualified construction costs and expenses, may be used by the building owner or syndicated to a tax-credit investor. To qualify for the credit, rehabilitation costs must exceed the building's "adjusted basis"; that is, the purchase price minus the land cost and depreciation, (prior improvements by the current owner. Because someone will be buying this building and then working on it, there will be no prior improvements). The building must be listed in the National Register of Historic Places before the project is completed. The program is administered by the Illinois State Historic Preservation Office and National Park Service. A 25% State Historic Tax Credit is available for rehabilitating a historic building to an income-producing use. This a competitive, dollar-for-dollar state income-tax credit, equal to 25% of the qualified construction costs and expenses, must be coupled with the 20% Federal Historic Tax Credit. Each project that qualifies can apply for 25% of its qualifying rehabilitation expenditures (QREs) up to a total of $3 million in state income-tax credits. No project can receive more than $3 million in Illinois Historic Preservation Tax Credits. To qualify for the credit, rehabilitation costs must exceed the building's "adjusted basis"; that is, the purchase price minus the land cost and depreciation. The building must be a certified historic structure listed in the National Register of Historic Places before the project is completed. In addition, applications that meet one of the following criteria will be prioritized: 1. the qualified historic structure is located in a county that borders a state with a historic property rehabilitation credit; 2. the qualified historic structure was previously owned by a federal, state or local governmental entity; 3. the qualified historic structure is located in a census tract that has a median family income at or below the state median family income; 4. the qualified rehabilitation plan includes in the development partnership a Community Development Entity or a low-profit (B Corporation) or not-for-profit organization; 5. the qualified historic structure is located in an area declared under an Emergency Declaration of Major Disaster Declaration under the federal Robert T. Stafford Disaster Relief and Emergency Assistance Act. The program is administered by the Illinois State Historic Preservation Office. The Property Tax Assessment Freeze for Historic Residences is applicable to owner-occupied single family homes, condominiums, cooperative units, or a multi-family building up to 6 units. The program can freeze the assessed value of historic owner-occupied, principal residences for a period of 8 years, followed by a four-year period during which the property’s assessed value steps up to an amount based upon its current market value. Qualified expenses must equal or exceed 25% of the property's fair cash value, as determined by the local assessor, for the year the rehabilitation started. The building must be a certified historic structure (National Register of Historic Places or City of locally landmarked designation in a preapproved community). The program is administered by the Illinois Historic Preservation Office. 2 More information on all of these incentives can be found at https://www2.illinois.gov/dnrhistoric/Preserve/Pages/Funding.aspx or by contacting: Carol J. Dyson, AIA Tax Incentives Manager Deputy State Historic Preservation Officer Illinois State Historic Preservation Office Illinois Department of Natural Resources 1 Natural Resources Way Springfield, Illinois 62702 Phone: (217) 524-0276 E-mail: Carol.Dyson@illinois.gov Let me know if you have further questions. Lisa DiChiera Director of Advocacy Landmarks Illinois 30 N. Michigan Avenue, Suite 2020, Chicago, IL 60602 O: 312‐922‐1742 Landmarks.org Facebook Twitter People saving places. Join us today. Memberships begin at $35 PUBLIC NOTICE – REQUEST FOR INFORMATION THE UNITED CITY OF YORKVILLE, Kendall County, Illinois, is considering the sale/development of 101 West Madison Street, Yorkville (the “Property”), legally described as: Lots 1, 2, 3, and 4, all in Block 28, except any part taken for People of State of Illinois, of the Original Village of Yorkville, in Kendall County, Illinois. The Property is zoned as B-1 Limited Business District which permits general commercial and office uses and is improved with a building of approximately 17,000 square feet. The City is seeking a Request for Information (RFI) from prospective purchasers, which proposals must include the future plans for development and use of the Property and a time-line to commence and complete its redevelopment. Any submitted request is for information purposes only. It may be used to formulate a City of Yorkville formal Bid, Quote and Request for Proposal to be issued at a later dateto select a developer/use and negotiate a redevelopment agreement with them.. The City reserves the right to reject any or all proposals, to waive any informalities, and to accept any proposal that the Council deems most favorable to the interests of the City.The City is issuing this RFI to discover the capabilities of the community to respond to an additional invitation or formal Purchase/Project Agreement. Also to increase awareness and understanding of the current market demands, design potential, land-use opportunities and community desires. Information Requested: What do you envision on this site and in the existing Old Jail? Preliminary site plan. What type of development can the market support in this area? What kinds of use can the building and site support? What is the biggest challenge to the adaptive reuse of the Old Jail? Demonstration of the financial and operational ability to complete the project. Presentation of a construction timeline and preliminary financial pro-forma (including proposed purchase price and any requested TIF or other assistance) for the proposed development. Provide examples of other adaptive reuse projects done by your company. What are some of the successes or failures of these adaptive reuse projects? If this is developed into commercial property, what kind of use(s) would work best within Yorkville’s current real estate market, and what kind of parking needs would it require? Additionally, please provide the following as part of your response: 1. Basic Information a. Legal name of entity b. Name of entity if doing business under other company name c. Headquarters address d. Other office locations e. Contact name, email address and phone number f. website address g. Number of years in business h. Number of employees (total, by location, and by role) 2. Client References – The Respondent should include a list of at least three (3) clients for whom the Respondent has provided services that are the same or similar to those services requested in this RFI. Listed organizations may be contacted to determine the quality of work performed and service received. a. Name of the organization b. Dates of service c. List of services performed d. Contact name, email address and phone number All submissions to this RFI must be made to, United City of Yorkville, 800 Game Farm Road, Yorkville, Illinois 60560, Attn: Bart Olson, City Administrator. Submissions shall be accepted until 4:00 p.m. on November 13, 2012, and opened at a meeting of the City Council of the United City of Yorkville, on November 13, 2012 at 7:00 p.m. Beth Warren, City Clerk Summary A supplemental memo with analysis of the jail proposal from the local citizens group. Background This is a supplemental memo to the October 3rd old jail memo. Since the October 3rd memo was released, the citizens group has submitted a packet of information related to the old jail. This proposal is included under the presentation section of the City Council packet. In general, the proposal from the group is to lease the jail to the group for three years at a cost of $1 per year and have the City commit to: 1) Removing the lead and asbestos in the building (estimated cost of ~$35,000) 2) Maintain insurance on the building during the lease (estimated annual cost yet to be determined) 3) Remove the debris from the garage area (can be done in-house) 4) Caulk the boarded up windows (can be done in-house) 5) Selling the building to the group at 80% of its current fair market value at the end of the lease term In exchange, the group proposes to: 6) Re-roof the entire building within 60 days from go-ahead from City (estimated cost of $20,000, to be paid from group funds) 7) Repair and replace the gutters and downspouts within 60 days from go-ahead from City (donation from roofing company) 8) Complete all masonry work and tuck-pointing by an undetermined deadline in 2019 (estimated cost of $60,000, funding source to be determined) 9) Renovation of garage for use as theater/stage venue by an undetermined deadline (estimated cost not known, funding source to be determined) 10) Repair mechanical systems by an undetermined deadline (estimated cost not known, funding source to be determined) 11) Repair and replacing exterior, windows, doors, and porches by an undetermined deadline (estimated cost not known, funding source to be determined) 12) Renovation of first floor for an undetermined use and tenant by an undetermined deadline (estimated cost not known, funding source to be determined) 13) Create a fundraising campaign and submit for grants by an undetermined deadline (revenue estimates not known) 14) Apply for the jail to be on the National Register for Historic Places Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: October 8, 2018 Subject: Citizen’s Group – Jail Proposal Mayor Golinski and I met with Lisa Wolancevich and Robyn Sutcliff on Friday, October 5th. We had a few questions related to sources of funding, business plan information and timelines for items 8 through 14 on the list above. The group has verbally mentioned they have a few thousand dollars from current fundraising efforts, and have pledges for tens of thousands of dollars beyond their current funds. The pledges itemized in the attached list, which were passed out to the City Council in July are a source of uncorroborated information since the departure of Thomas Milschewski from the citizens group. We have heard from sources within the group that anonymous pledges are still committed, and we have heard from sources outside of the group that the anonymous pledges have withdrawn. The anonymous nature of the pledges means that we cannot confirm with the parties directly. The group has committed to funding the roof work (#6) from existing funds and pledges within 60 days, and the roofing company has agreed to donate time and materials to #7 on the list. The tuck pointing and masonry work in Spring 2019 is somewhat unconfirmed, in that the cost of the work is estimated at just under $60,000 and the group has one confirmed grant for $10,000 to put towards this line-item, one potential grant which they have received verbal assurances of future receipt in the amount of $5,000, and the remaining $45,000 in costs to be offset by other undetermined grants and pledges. All other costs for the renovation of the building are to be fundraised by the group, utilizing undetermined grant programs and historical tax credits. The group will dive into the various building issues once it has permission from the City to do so, and they assume that the garage area can be turned into a theater which will host plays, live music, and other performances. The group has not identified any musical acts or theater groups at this time, nor have they estimated the potential revenue from those performances. The lease agreement arrangement posed by the group contains a right-of-first refusal type arrangement. At the end of the agreement, the group requests that the building be sold to the group for 80% of current market value (i.e. pre-renovation). The City has not completed an appraisal of the building recently, but the City purchased the property in 2010 from Kendall County for $160,000. While that purchase included the land where the parking lot currently sits and the group does not wish to buy the land that the parking lot sits on, we think that $160,000 is a good ballpark figure of current market value. 80% of this value is $128,000; should the City Council move forward with a sale or lease agreement with any group, staff would propose to do an updated valuation at that time. The proposal also comes with a repayment clause, applicable to all renovation costs the group puts into the building but to be triggered only if the City chooses to sell the building in the future to a different group. The citizens’ group confirmed that if the City chooses to keep the building under City ownership in the future, the renovation costs would not need to be repaid to the citizens’ group. The City also had a structural engineer walk through the building a week ago, and their walkthrough report was submitted to the City late last week. The structural engineer observed many of the same issues from the EMG report and the Berglund Construction report. Some additional new pieces of information they provided were: A. Some of the subfloor and floor joists on the first floor of the old part of the building have rotted and would need to be replaced (cost unknown) B. He is concerned that some of the second floor joists in the old part of the building may be impacted by the roof leaks. He could not confirm through his surface visual inspection. C. The first floor support structure in the basement is undersized and includes temporary jack-post columns in an odd configuration. This could be evidence that the first floor in the old part of the building previously had issues. These undersized beams and temporary columns would have to be replaced with W8 steel beams, 3” pip columns, and individual spread footings (cost unknown). D. He noted that the original jail building was built as residential construction with the exception of the actual jail cell area. Any change in the use of the building would require a much higher floor capacity. Residences are typically designed for a 40 PSF live load. If the use were to be changed and opened to the public, a live load capacity of 100 PSF would be needed because of the change in use. This would require a substantial reinforcing/rebuilding of the floor structures. Steve Raasch provided the above summarized bulletpoints, and added the following narrative: “The total costs for the work above could run into upper tens of thousands, to over $100,000 in repairs or replacements. Some of this work would also require structural engineered studies and drawings before the work could be sent to a formal RFP. I have requested a cost and list of additional items that would be included, if the City chose to obtain a more in depth structural study of the buildings.” Recommendation Staff requests feedback on the citizens’ group proposal and whether the City should entertain direct negotiations with the group, open the sale or lease of the building to other parties, to proceed with demolition, or to let the building sit, as is. Summary Review of Citizen Group Presentation on Old Jail and consideration of bids for demolition of the building. Background This item was last discussed at the July 24th City Council meeting. At that meeting, the City Council reviewed bids for full demolition of the building from various contractors, with D Construction being the low bidder in the amount of $78,000. Full packet materials from the July 24th meeting are attached to this memo. One citizen group will be providing materials about a proposal to save the jail for the October 9th City Council packet. At time of draft of this memo, materials had not yet been delivered. It is not likely that the materials will be reviewed by staff prior to City Council packet publication. If the materials are able to be analyzed by staff post-packet publication and prior to the actual City Council meeting, a supplemental City Council meeting packet may be distributed. The previously mentioned citizens group will be making a full City Council presentation at the October 9th City Council agenda as well. Staff has visited the building on several occasions since July, and the building has deteriorated in an expected manner. There are no new major issues with the building, but the old part of the building has continued to take on water through leaks in the roof. There is one supplemental building rehab cost estimate from Jack Tribbia of Berglund Construction, who donated his time to doing a walkthrough of the building on behalf of Landmarks Illinois. His report, cost estimate, and photos are attached. His analysis is that the building has good bones and is not at risk for imminent collapse. The City did manage to receive a commitment for a walkthrough from a structural engineer from Hutter Trankina Engineering. The engineer was able to do a walkthrough the building on Monday, October 1st and should have a supplemental cost estimate for structural analysis of the building (should the City Council choose to delay demolition or to save the building) by Friday, October 5th. If received, this information will be published in a supplemental City Council packet. Attorney Orr has also opined on the use of TIF funds for demolition of the building. Her formal opinion is attached to this memo. In general, she believes the carve-out within the Act applies to our use of TIF funds for demolition. However, in the event the City Council is not comfortable in the use of TIF funds for demolition of the property, Director Fredrickson and I have confirmed that the project could be funded out of the City-wide capital fund without a budget amendment. Recommendation Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: October 3, 2018 @ 2:00pm Subject: Old Jail RFP There are three components to the old jail discussion. First is the citizen’s group presentation. Staff requests feedback and direction on the proposal from the citizen’s group. Second is the actual bid award of the demolition RFP. D Construction is the low bidder for the project at $78,000. Staff’s review of the bid has turned up no issues and we would recommend approving the D Construction proposal should the City Council decide to demolish the building. The D Construction bid cost is guaranteed through mid-October and this is the last City Council meeting prior to that expiration. However, D Construction has verbally represented that there may be scenarios where they would entertain an extension to the cost hold date. Third is the budget amendment to cover the building demolition costs. The budget amendment is drafted to code the demolition funds to the Downtown TIF II fund. If the City Council does not wish to use TIF funds for demolition of the building, this ordinance could be tabled or voted down. If the demolition contract is awarded and the budget amendment is not approved, we would code the demolition costs to the City-wide capital fund. Summary Bid Summary of the Public Bid Opening for the Old Jail Demolition and Site Restoration, including budget amendment. Background Earlier this year the City Council requested staff to obtain bids to demolish the Old Jail at 111 W. Madison Street. The request resulted from an inspection of the property by Building Code Official Pete Ratos and Director of Public Works Eric Dhuse on April 20, 2018. During that inspection they noted that immediate action is needed by the City to protect the residents in the area of the building. The roof had completely failed at the connection point of the old and new sections of the building. This was allowing water in between the structures and making it almost impossible to move from one section of the building to the other safely, in limited areas. This issue was also causing the new building to drop slightly and it appeared that the old section was being pulled downward with it. The front room in the old section was showing a separation between the floor and wall that was not there last year. The “new” section of the building was full of mold. During their inspection Dhuse and Ratos wore full biological safety suits and respirators and could still feel the adverse effects of the environment. The mold was now spreading into the old building thru the brick and mortar of common walls. They recommended that the building have all windows and doors boarded up immediately. The also recommended that the building be demolished based on their findings. Staff contracted Tri-County Board Up and Glass to complete the board up of all windows and doors on the building, and this was completed on May 20, 2018. The mandatory pre-bid meeting was conducted on 6/28/18. Ten contractors attended that meeting. At that time, we were notified that the IEPA regulations had changed, and we were required to complete an environmental study and provide written report(s) of the building before it could be demolished. These reports were also needed for the contractor’s to provide total costs for the demolition. Staff contracted Midwest Environmental Consulting Services, Inc. to complete these items. Based on this added step, staff administratively extended the bid due date from July 12, 2018 to July 17, 2018, to allow contractor’s to provide competitive bids. During the bid process staff contacted eight salvage companies, in an attempt to salvage any material during the demolition process, and to attempt to offset the cost of this work. Staff received only one response. This company was only interested in interior items, which there very few. The public bid opening took place on July 17, 2018. Four contractors attended the bid opening, as well as the Assistant City Administrator Erin Willrett and Facilities Manager Steve Raasch. The low bidding company was “D” Construction at $78,000.00. There were a total of 6 bid submitted and the bids Memorandum To: City Council From: Steve Raasch, Facilities Manager CC: Bart Olson, City Administrator, Erin Willrett, Assistant City Administrator, Eric Dhuse, Director of Public Works, Public Works Committee Date: July 24, 2018 Subject: Old Jail Demolition and Site Restoration ranged the other bid amounts were: $99,500, $118,000, $123,700, $141,000, and $145,650. The original staff cost estimate for work was $40,000 to $80,000. The Public Works Committee discussed the bid opening summary for this project on July 17, 2018. At that time, it was noted that the bids had not been fully vetted as of the meeting. Staff completed the contractor bid vetting on July 18, 2018. All bids included the full scope of work, and none contained exclusions form the original RFP. As part of the vetting process, staff also contacted Brock Industrial Services and Midwest Environmental Consulting Services, to obtain environmental quotes for the abatement needed for this project. This was to determine what portion of the total demolition bids were for the environmental work. The environmental costs are 35% of the total demolition and site restoration costs. On July 17, 2018 at the Public Works Meeting, resident Lisa Wolancevich mentioned at that she had documents showing that there were fuel tanks on this site in the early 1900’s. She stated that unless the City has documentation showing that these were removed from the site in the past, per EPA guidelines, that we could not demolish the building until the EPA completed a Level 2 Study. Staff contacted Midwest Environmental Consulting Services Inc. to see if they had any related records. Midwest provided a PHASE I Study report that they provided for Kendall County on October 3, 2008. In that report, it states: The report also notes that this site is not listed on the Summary of Illinois State Agency Database Findings. This project cost was not included in the 2019 FY Budget, as the priority of the building demolition increased based on the April 20, 2018 staff inspection. Based on this being unbudgeted, the staff prepared a budget amendment for the City Council to review. Recommendations Recommendation # 1 Staff recommends the review and approval of the budget amendment for $78,000. The old jail is located within the newly created Downtown TIF II; thus this Fund has been amended to include this expenditure under the Project Costs line item (please see Schedule A of the attached budget amendment orinance). Recommendation # 2 Staff recommends the contract authorization of the “D” Construction Bid in an amount not to exceed $78,000.00 for the immediate demolition, environmental remediation, and site restoration, based on the poor condition of the building at the present time. “D” Construction Inc., 1488 S. Broadway Coal City, IL 60418. This bid proposal is guaranteed until 10/15/2018. Attachments Ord. – Amended Budget No. 10 – FY 2019 Downtown TIF II – Schedule A. Legal Notice – Beacon News RFP Building Demolition and Site Restoration 111 W. Madison Street Jail Demolition Pre-Bid Sign-in RFP Building Demolition and Site Restoration 111 W. Madison Street Addendum 1 Old Jail – Comprehensive Asbestos Survey 111 W. Madison Street Old Jail – Lead-Based Paint Inspection 111 W. Madison Street Jail Demo Bid Opening Sign-In and Recap D Construction Bid Allesio and Sons Company Bid A1 Fowler Inc. Bid Lite Construction Inc. Bid J&S Construction and Sewer Inc. Bid Alpine Demolition Services LLC. Bid Brock Industrial Services – Abatement, Project Management, and Air Quality Testing Bid Midwest Environmental Consulting Services – Abatement, Project Management, and Air Quality Testing Bid Midwest Phase 1 Environmental Site Assessment Salvage Company Contact Log Contract Resolution No. 2018-___ Page 1 Resolution No. 2018-_____ A RESOLUTION AUTHORIZING A CONTRACT WITH D. CONSTRUCTION, INC. FOR THE BUILDING DEMOLITION AND SITE RESTORATION PROJECT FOR THE PROPERTY AT 111 W. MADISON STREET WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City has previously advertised for bids on June 20, 2018 for the building demolition and site restoration project for the property at 111 W. Madison Street; and, WHEREAS, based upon a review of the bids received and determination as to the qualifications of the bidders, the corporate authorities of the United City of Yorkville have determined that D. Construction, Inc. of Coal City, Illinois, having submitted a bid in the amount of $78,000.00 is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the bid submitted by D. Construction, Inc. in the amount not to exceed $78,000.00 is hereby accepted, and the Mayor and City Clerk are hereby authorized and directed on behalf of the United City of Yorkville to execute a CONTRACT with D. Construction, Inc. as attached hereto and made a part hereof as Exhibit A. Section 2: That this resolution shall be in full force and effect from and after its passage and approval according to law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of ____________________, 2018. ______________________________ CITY CLERK Resolution No. 2018-___ Page 2 CARLO COLOSIMO _______ KEN KOCH ______ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ______ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ______ SEAVER TARULIS ________ JASON PETERSON ______ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ____ day of ____________________, 2018. ______________________________ MAYOR Ordinance No. 2018-____ Page 1 Ordinance No. 2018-____ AN ORDINANCE AUTHORIZING THE TENTH AMENDMENT TO THE ANNUAL BUDGET OF THE UNITED CITY OF YORKVILLE, FOR THE FISCAL YEAR COMMENCING ON MAY 1, 2018 AND ENDING ON APRIL 30, 2019 WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non-home rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.4, the City adopted Ordinance No. 2018-26 on April 10, 2018 adopting an annual budget for the fiscal year commencing on May 1, 2018 and ending on April 30, 2019; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.6, by a vote of two-thirds of the members of the corporate authorities then holding office, the annual budget of the United City of Yorkville may be revised by deleting, adding to, changing or creating sub-classes within object classes and object classes themselves. No revision of the budget shall be made increasing the budget in the event funds are not available to effectuate the purpose of the revision; and, WHEREAS, funds are available to effectuate the purpose of this revision. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the amounts shown in Schedule A, attached hereto and made a part hereof by reference, increasing and/or decreasing certain object classes and decreasing certain fund balances in the Downtown TIF II fund with respect to the United City of Yorkville’s 2018- 2019 Budget are hereby approved. Section 2: This ordinance shall be in full force and effect from and after its passage and approval according to law. Ordinance No. 2018-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of ______________________, 2018. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______ day of ______________________, 2018. ______________________________ MAYOR FY 2019 FY 2019 FY 2016 FY 2017 FY 2018 FY 2018 Adopted Amended Actual Actual Budget Projected Budget Budget Revenue Taxes - - - - - - Investment Earnings - - - - - - Total Revenue - - - - - - Expenditures Contractual Services - - - - 10,000 10,000 Capital Outlay - - - - - 78,000 Total Expenditures - - - - 10,000 88,000 Surplus (Deficit)0 0 0 0 (10,000)(88,000) Ending Fund Balance 0 0 0 0 (10,000)(88,000) DOWNTOWN TIF II FUND (89) The Downtown TIF II was created in 2018, in order to help promote downtown redevelopment and support the existing Downtown TIF. ($100) ($80) ($60) ($40) ($20) $0 Thousands 1 890 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2019 Account Actual Actual Budget Projected Adopted Amended 89-000-40-00-4000 PROPERTY TAXES - - - - - - 89-000-45-00-4500 INVESTMENT EARNINGS - - - - - - $0 $0 $0 United City of Yorkville Downtown TIF II Fund Total: DOWNTOWN TIF REVENUE $0 $0 $0 $0 Investment Earnings Total:Investment Earnings $0 $0 $0$0 $0 $0 $0 $0 $0 $0Total:Taxes DOWNTOWN TIF II FUND REVENUE Description Taxes $0 2 890 FY 2016 FY 2017 FY 2018 FY 2018 FY 2019 FY 2019 Account Actual Actual Budget Projected Adopted Amended 89-890-54-00-5466 LEGAL SERVICES - - - - 10,000 10,000 89-890-60-00-6000 PROJECT COSTS - - - - - 78,000 $10,000 $88,000 United City of Yorkville Downtown TIF II Fund Capital Outlay Total:Capital Outlay $0 $0 $0 $0 $0 $78,000 DOWNTOWN TIF II FUND EXPENDITURES Description Total:Contractual Services Contractual Services $0 $0 Total: DOWNTOWN TIF EXPENDITURES $0 $10,000 $10,000$0 $0 $0$0 $0 3 Order ID:5676750 Page 1 of 3 6/20/2018 3:04:02 PMPrinted: GROSS PRICE * :$134.96 * Agency Commission not included IL Govt Legal Aurora BeaconPACKAGE NAME: Product(s): SubTrib_Aurora Beacon News, Publicnotices.com, classified.chicagotribune.com AdSize(s):1 Column Run Date(s):Friday, June 22, 2018 Color Spec.B/W Preview Order ID:5676750 Page 2 of 3 6/20/2018 3:04:02 PMPrinted: GROSS PRICE * :$134.96 * Agency Commission not included IL Govt Legal Aurora BeaconPACKAGE NAME: Order ID:5676750 Page 3 of 3 6/20/2018 3:04:02 PMPrinted: GROSS PRICE * :$134.96 * Agency Commission not included IL Govt Legal Aurora BeaconPACKAGE NAME: United City of Yorkville, Illinois REQUEST FOR BID Building Demolition and Site Restoration at 111 W. Madison Street Legal Notice Posted: June 20, 2018 Pre-Bid Meeting June 28, 2018 at 10:00 AM Bids Due: July 12, 2018 at 10:00AM 2 United City of Yorkville REQUEST FOR BID Building Demolition and Site Restoration at 111 W. Madison Street June 2018 Table of Contents A. Legal Notice to Bidders B. General Information C. Introduction D. Project Specifications E. Instructions to Bidders F. Contract G. Bid Certifications H. References I. Subcontractors J. Bid Sheet K. Bid Sheet Signature L. Contractor Bid Agreement 3 Building Demolition and Site Restoration at 111 W. Madison Street Sealed bids for the Building Demolition and Site Restoration at 111 W. Madison Street Yorkville, IL 60560, will be received at the address listed below until July 12, 2018 at 10:00 a.m. All bids will be publicly opened immediately thereafter. Bids not physically received by the City by 10:00 a.m. on July 12, 2018 will be returned, unopened to the bidder. Emailed or faxed bids will not be accepted. All bids should be addressed and delivered to: United City of Yorkville RE: (Vendor Name) Bid for the Building Demolition and Site Restoration at 111 W. Madison Street Yorkville, IL 60560 Attention: Steve Raasch, Facilities Manager 800 Game Farm Road Yorkville, IL 60560 There will be a Mandatory Pre-Bid Meeting on Tuesday, June 28, 2018 at 10:00 AM at 111 W. Madison Street Yorkville, IL 60560. Limited access to the interior of the building will be allowed but all Contractors will need to wear: hard hats, safety glasses, steel toed boots, and a respirator to enter. Bid packets are available online at http://www.yorkville.il.us. The link can be found under the Business tab - Bids & RFPs. Additional packets may be picked up at City Hall, 800 Game Farm Road, Yorkville, IL 60560. City Hall is open Monday through Friday, 8:00AM to 4:30PM. Each bid must be accompanied by a Bid Guarantee in the form of a Bid Bond from a company with an A-1 best rating, or a cashier’s check in the amount of ten percent (10%) of the total bid for bids that exceed forth thousand dollars ($40,000.00), and made payable to the United City of Yorkville, 800 Game Farm Road, Yorkville, IL 60560. No bid shall be withdrawn for a period of thirty (30) days after the bid opening date without the consent of the City. Checks or drafts of unsuccessful bidders will be returned as soon as possible after award and execution of the contract. Contractor must comply with Prevailing Wage Act. Any questions concerning this Request for Bid, the actual specifications or the plans can be forwarded by email to Steve Raasch at sraasch@yorkville.il.us no later than July 6, 2018 at 4PM. The City Council will make the final selection and award of the contract. The City Council reserves the right to accept or reject any and all bids, to waive technicalities and to accept or reject any item of any bid. No communication, except as otherwise allowed in the specifications, shall occur regarding this Request For Bid, including requests for information, or speculation between Bidder’s or any of their individual members and any City elected official, employee or independently contracted employees or consultants. Failure to comply with this provision may result in contractor’s bid being removed from consideration Any cost incurred by the Bidder in preparation, transmittal, or presentation of any information or material submitted in response to the RFP, shall be borne solely by the Bidder. 4 General Information The United City of Yorkville is seeking an experienced individual or firm for the Building Demolition and Site Restoration at 111 W. Madison Street Yorkville, IL 60560. The Contractor shall furnish and provide all labor, materials, tools, equipment and machinery, unless otherwise specified, necessary to perform and complete, in a good and workmanlike manner, the demolition, environmental abatement, and site restoration of the remaining land. The Contractor is responsible for being familiar with all conditions, instructions, and documents governing this contract. Failure to make such preparations shall not excuse the Contractor from performance of the duties and obligations imposed under t he term of this contract. Introduction Project Description: The City is requesting bids according to the Project Specifications and Plans contained herein (the “Project”). The Project consists of the demolition, environmental abatement, and site restoration of the remaining land. A mandatory job site visit is expected to submit a comprehensive bid. 5 Project Specifications and Plans Scope of Work: The City is requesting a turn-key bid for the demolition and site restoration at 111 W. Madison Street Yorkville, IL 60560. Bidders must completely familiarize themselves with the specifications in this bid document. Description of Work. Demolition of the building at 111 W. Madison Street Yorkville, IL. 60560. 6 PRE-DEMOLITION INSPECTION / PLANNING / MEETING Contractor shall inspect the building interior, attic, basement, crawl space and all other safe, accessible floors, rooms, closets or other interior areas of the building for debris and garbage, furniture, any hazardous materials, universal wastes, household hazardous waste, batteries, CFC-containing canisters, mercury- containing bulbs, switches, gauges, PCB/DEHP containing ballasts, white goods, etc. to ensure that they have been removed prior to demolition. No demolition shall occur until the contractor has completed a full inspection of the building and site, and determined that it is free and empty of such materials. Contractor shall prepare and submit to City a demolition plan which shall include as applicable: procedures for removal and disposition of materials; materials to be salvaged or recycled; coordination with other work in progress; a disconnection schedule of utility services; a detailed description of methods and equipment to be used for each operation and of the sequence of operations. Include statements affirming Contractor inspection of the existing roof or floor deck and suitability of same to perform as a safe working platform or if inspection reveals a safety hazard to workers, state provisions for securing the safety of the workers throughout the performance of Work. One week prior to the start of demolition, Contractor shall conduct a pre -demolition meeting/inspection to include: City Representative; City Building Code Official; and schedule JULIE locates to include City Utilities; ComEd; NICOR; ATT; and Comcast. Failure to call for a pre- demolition meeting and JULIE locates will result in City ceasing all work until such meeting and locate request are arranged. The contractor will be responsible to disconnect the water, storm and sewer back to the B-Box. The contractor will be responsible to terminate the electric, natural gas, telephone and cable at the point designated by the utility provider Note: Utilities and Utility Services - Contractor shall have all existing utilities serving the building, shut off and terminated with the appropriate utility provider. The City will provide existing account information, to expedite the process. Contractor shall protect adjacent electrical, telephone, street lights, traffic signals, water, storm and sanitary sewer and other services and utilities appurtenances REGULATORY AND SAFETY REQUIREMENTS, PERMITS, FEES, AND NOTICES Contractor shall comply with all Federal, State, and Local safety laws and regulations applicable to the execution of the Work including but not limited to: handling, storing and disposal of toxic or hazardous substances and materials (“Hazmat”); "Right to Know"; Illinois Dig-Safe (JULIE/Dial 811); Occupational Safety and Health Agency (OSHA); Illinois Department of Labor (IDOL); and other applicable federal, state and local codes laws and regulations regulating worker safety, transport and disposal. Contractor shall post any applicable work place notices as required by Law. If the Work requires the containment and/or removal of asbestos or material containing asbestos, Contractor shall ensure that the person(s) or company performing the asbestos abatemen t related services is licensed pursuant to applicable State laws and regulations. Environmental Protection – Contractor shall comply with all applicable U.S. Environmental Protection Agency and Illinois Environmental Protection Agency requirements as req uired to complete the Work. 7 Contractor and sub-contractors shall provide City with copies of shipping receipts, manifests, bills of lading, or other similar evidence or supporting documentation regarding the lawful disposal of all materials and debris generated by the Work. At least ten (10) days prior to commencement of the Work, Contractor shall furnish timely notification of demolition and site restoration project to applicable Federal, State, regional, and local authorities. All waste materials shall be removed in a manner which prevents injury or damage to persons, adjoining properties and public rights-of-way. Evidence of such notice being properly issued and received by applicable parties of potentially affected adjoining l ots shall be provided to City along with the other submittals required herein. Contractor shall comply with and give notices required by laws, ordinances, rules, regulations, and lawful orders of public authorities bearing on performance of the work. DEBRIS, CHEMICAL & OTHER WASTES Contractor shall not permit the daily accumulation of debris, both exterior and interior, and the work area(s) and surrounding public alleys and rights-of- way shall at all times be kept clean and free of such accumulations as determined by the City representative. No open fire or flames shall be permitted on site. Chemical waste shall be stored in corrosion resistant containers, removed from the Project site, and disposed of not less frequently than monthly unless directed otherwise by the City representative. Disposal of chemical waste shall be in accordance with requirements of the Illinois Environmental Protection Agency (IEPA). Fueling and lubricating of vehicles and equipment shall be conducted in a manner that affords the maximum protection against spills and evaporation. Lubricants to be discarded shall be disposed of in accordance with approved procedures meeting all applicable Federal, State, and local regulations. In the event of an oil or hazardous materials spill large enough to violate Federal, State, or applicable local regulations, the City shall be notified immediately. Contractor shall be responsible for immediately cleaning up any oil or hazardous waste spills resulting from its operations in accordance with all applicable Federal and State regulations. Any costs incurred in cleaning up any such spills shall be borne solely by Contractor. Contractor is herein notified that potential hazardous waste, oils, chemicals, gases, metals, or other contaminants or substances may l ikely exists inside heating systems, heating lines, and/or utility lines. Contractor shall be responsible for properly removing and disposing of such materials, prior to building and/or site demolition work in, accordance with all applicable Federal and State regulations as incidental to the completion of the Work. SITE AND WORK AREA PROTECTION, SECURITY AND WEATHER PROTECTION Existing Conditions - Before beginning any demolition work, Contractor shall as applicable: survey the building and project site, and examine the plans and specifications to determine the extent of the work; and document and record any existing work or conditions in the presence of the City including but not limited to the condition of property, structures and other facilities adja cent to project site and building demolition. Video and/or still photographs will be acceptable as a record of existing conditions. Include in the record the elevation of the top of foundation walls, finish floor elevations, possible conflicting electrical conduits, plumbing lines, the location and extent of existing cracks and other damage and description of surface conditions that exist prior to before starting Work. 8 Contractor shall be responsible to verify and document all required outages which will be required during the course of work, and to note these outages on the record document. Contractor is responsible to protect and secure the demolition site using at minimum vinyl construction fencing sufficiently installed, secured and maintained to prevent unauthorized access to the site. During execution of the Work, Contractor is solely responsible to take necessary precautions not to disturb or damage any existing structures, landscaping, sidewalks, traffic signals, street lights, roads, trees, fencing, posts, poles, neighboring property walls, neighboring property lots, lawns, etc., or other items. Contractor shall restore any damaged items to its existing condition at the start of the project, and as directed by the City. Contractor shall provide and erect acceptable physical barriers and solid barricades, fences, signs, and other vehicular and pedestrian traffic control devices to protect the work from the public, and to protect from damage or access adjacent properties, adjacent property items, and adjacent occupants and transient persons, as required by the United City of Yorkville’s Building Code and other applicable regulations. Contractor shall be solely responsible to secure the building site, and replace and maintain any existing boarded up windows, doors, or other openings temporarily removed at the end of each work day. Until the time of substantial completion, the building shall not be left open and the site shall not be left unsecured at any time the Contractor is not on site or the Work is being completed. Contractor is solely responsible to exercise special care, procedures to install physical, and or solid barriers, barricades or fencing to secure the site and prevent unauthorized access to any excavations or holes or cellars, resulting from demolition. Protection of Personnel & Public - Contractor shall conduct Work in a safe, workmanlike manner providing suitable protection for the general public. Before, during and after the demolition work the Contractor shall continuously evaluate the condition of the structure being demolished and take immediate action to protect all personnel working in and the general public around or near the demolition site. Every excavation or area of construction on a site located five feet or less from the street or right of way line shall be enclosed with a suitable barrier to prevent the entry of unauthorized persons. Where located more than five feet from the street lot line, a barrier shall be erected, where required by the code official. All barriers shall be of adequate strength to resist wind pressure as specified by the Code Official. No area, section, or component of floors, roofs, walls, columns, pilasters, or other structural element will be allowed to be left standing without sufficient bracing, shoring, or lateral support to prevent collapse or failure while workmen remove debris or perform other work in the immediate area. Floors, roofs, walls, columns, pilasters, and other structural components that are designed and constructed to stand without lateral support or shoring, and are determined to be in stable condition, may remain standing without additional bracing, shoring, or lateral support until demolished, unless directed otherwise by City. Ensure that no elements determined to be unstable are left unsupported and place and secure bracing, shoring, or lateral supports as may be required as a result of any cutting, removal, or demolition work performed under this contract. Protecting Against Foreign Object Damage - Contractor shall install temporary barriers or barricade(s) at the Contractor's expense to control the spread debris of foreign objects which may cause potential damage to adjacent properties. Temporary barriers shall include netting or fabric 9 designed to stop the spread of debris and foreign objects. Temporary barricade shall include a fence covered with a fabric designed to stop the spread of debris and foreign objects. Anchor the temporary barricade fence and fabric to prevent displacement by winds. Remove barricade when no longer required. All street and alley side public walkways and parking spaces shall remain and be protected and repaired or replaced new if damaged during demolition activities, as directed by City. Traffic Control Signage - Prior to commencing any work, Contractor shall submit, and implement a traffic control / barricading plan as required by the City. Contractor shall notify City prior to beginning such work. Anchor barricades in a manner to prevent displacement by wind. Items to Remain in Place – Contractor shall take necessary precautions to avoid damage to existing utilities, infrastructure, vegetation, trees or other items to remain in place, to be reused, or to remain on the property, or adjacent City property, right-of-way and alleys, including paved parking spaces, sidewalks and utility appurtenances. Damaged items shall be repaired or replaced as required by the City. Coordinate the work of this section with all other work indicated. Con struct and maintain shoring, bracing, and supports as required. Ensure that structural elements are not overloaded. Increase structural supports or add new supports as may be required as a result of any cutting, removal, or demolition work performed under this contract. Do not overload structural elements. Pavements to remain as described herein and in other sections of these specifications. Provide new supports and reinforcement for existing construction weakened by demolition or removal work. Repairs, reinforcement, or structural replacement, require approval by the City Building Code Official prior to performing such work. DUST, DEBRIS AND RODENT CONTROL Contractor is solely responsible to: provide dust control during demolition and debris removal; prevent the spread of dust and debris to neighboring sites and properties; and avoid the creation of any nuisance or hazard in the surrounding area. Do not use water if it results in hazardous or objectionable conditions such as, but not limited to , ice, flooding, or pollution. Sweep pavements as often as necessary to control the spread of debris that may result in foreign object damage potential to neighboring sites and City roads, facilities and utilities, and structures. Rodent control shall be provided by Contractor. Use of commercial pesticides must be done in compliance with all regulations. City may stop the Work due to Contractor’s failure to comply with this section. Contractor will be allowed to resume the Work only after providing evidence that adequate control measures are in place. Burning - The use of fire, burning or incineration at the project site for the disposal of refuse and debris is strictly prohibited. Use Of Explosives - Use of explosives is strictly prohibited. ARCHAEOLOGICAL AND HISTORICAL RESOURCES All items having any apparent historical or archaeological interest, which are discovered in the course of any demolition, construction or other activities related to the Work, shall be carefully preserved and reported immediate ly to City for determination of appropriate actions to be taken. 10 BUILDING DEMOLITION REQUIREMENTS All work shall be in accordance with applicable United City of Yorkville Building Codes. Prior to commencing with building demolition, and as incidental t o the Work Contractor shall remove and lawfully dispose of: 1. All private interior and exterior building contents including but not limited to: equipment and furniture; shelving, appliances, HVAC equipment; water heater; electrical equipment and lighti ng fixtures; plumbing fixtures and piping; garbage; and any other contents as directed by City. 2. Any existing vegetation, landscape shrubbery around the building perimeter to enable demolition of the building. Existing trees shall be protected as directed by City. 3. All private man-made structures, such as, but not limited to: concrete slabs or asphalt pavement areas and driveways; brick, concrete paver and stone walks and stairs; wood and metal stair railings; wood decks and ramps; stones; private light poles, post lamps and exterior light fixtures; fences; or any structures or appurtenances associated with the building, except as otherwise noted in other sections herein or as directed by City. Remove all private concrete walkway entrances and concrete pad, where existing. (Exception: City sidewalks) 4. Any materials not specified above adjacent to or within building footprint, site property boundary or on the site, discovered in during the execution of the Work. With the exception of the requirements for masonry, stone and concrete basement, cellar or crawl space walls and floor below, all non-masonry building walls, including perimeter and interior walls, supports beams, columns and exposed pilings shall be removed from the site entirely, and lawfully disposed in compliance with all applicable regulations. Masonry, stone and concrete basement, cellar or crawl space floors shall be broken-up into pieces not exceeding two-feet in the longest dimension. Perimeter masonry, stone or concrete , basement, cellar or crawl space walls shall be broken-up in to pieces to a depth of at least five (5) feet below grade, as determined by City’s Building Code Official, except where said wall is attached to any existing street(s) or sidewalk(s), in which case remove masonry walls below grade but in a manner not to disturb, affect, or undermine the structural integrity of adjacent street(s), or sidewalk(s). All such perimeter masonry wall materials shall be shall be broken-up into pieces not exceeding two (2) feet in the longest dimension, and evenly spread over the bottom of the demolished basement, cellar or crawl space floor in a manner to permit drainage. MISCELLANEOUS BUILDING AND SITE DEMOLITON REQUIREMENTS Masonry - Saw cut and remove masonry so as to prevent damage to surfaces or adjacent buildings or structures to remain. Concrete - Where necessary, saw concrete along straight lines to a depth of a minimum 2 inches. Make each cut in walls perpendicular to the face and in alignment with the cut in the opposite face. Break out the remainder of the concrete provided that the broken area is concealed in the finished 11 work, and the remaining concrete is sound. At locations where the broken face cannot be concealed, grind smooth or saw cut entirely through the concrete. Structural Steel - Any existing structural steel must be dismantled at field connections and in a manner that will prevent bending or damage. Salvage and recycle structural steel, steel joists, girders, angles, plates, columns and shapes. Do not use flame-cutting torches. Transport steel joists and girders as whole units and not dismantled. Miscellaneous Metals - Contractor may salvage shop-fabricated items such as access doors and frames, steel gratings, HVAC Ducts, metal ladders, wire mesh partitions, metal railings, metal windows and similar items as whole units. Salvage light-gage and cold-formed metal framing, such as steel studs, steel trusses, metal gutters, roofing and siding, metal toilet partitions, toilet accessories and similar items. Scrap metal shall become the Contractor's property. Recycle scrap metal to the greatest extent possible as part of demolition operations. Provide separate containers to collect scrap metal and transport to a scrap metal collection or recycle facility. If it is determined by the Contractor that the building is unsafe for removal of Miscellaneous Metal prior to whole building demolition, Contractor shall include a plan for properly removing, salvaging, segregating and/or disposing of the Miscellaneous Metal in conjunction with demolition operations Carpentry - Contractor may salvage and recycle non-asbestos-contaminated lumber, millwork items, and finished boards except those that are unfit for reuse or are contaminated with asbestos. Remove windows, doors and frames and similar items as whole units, complete with trim and accessories. Window and door caulkings and glazings which contain asbestos must be properly removed by a licensed asbestos Contractor prior to demolition. Do not remove hardware attached to units, except for door closers. Brace the open end of door frames to prevent damage. If it is determined by the Contractor that the building is unsafe for removal of Carpentry items prior to whole building demolition, the Contractor shall include a plan for properly removing, salvaging, segregating and/or disposing of the Carpentry items in conjunction with demolition operations Air Conditioning Equipment – Contractor shall remove air conditioning equipment without releasing chlorofluorocarbon refrigerants and shall prevent discharge of ODS as defined by applicable laws to the atmosphere in accordance with all applicable laws. Recover all refrigerants prior to removing air conditioning equipment and dispose of in accordance all applicable laws regulating the storage and disposal of Ozone Depleting Substance (ODS). If it is determined by Contractor that the building is unsafe for removal of Air Conditioning Equipment prior to whole building demolition, then Contractor shall include a plan for properly removing, salvaging, segregating and/or disposing of the HVAC items in conjunction with demolition operations. Piping - Carefully dismantle piping that previously contained gas, gasoline, oil, or other dangerous fluids, with precautions taken to prevent injury to persons and property. Store piping outdoors until all fumes and residues are removed. DISPOSITION OF MATERIALS Title to Materials - All building contents, materials and equipment removed and not reused, including items allowed to be salvaged by the Contractor in related 12 Sections, shall become the property of the Contractor and shall be removed from City property. Title to materials resulting from demolition, and materials and equipment to be removed, is vested in Contractor upon approval by City, of Contractor's demolition and removal procedures, and authorization to proceed by City to begin demolition. City will not be responsible for the condition or loss of, or damage to, such property after contract award. Materials and equipment shall not be viewed by prospective purchasers or sold on the site. Roofing – As applicable removed roofing materials shall be segregated and lawfully transported and disposed in compliance with all applicable regulations. Reuse of Materials and Equipment – Except as specified elsewhere, no specific materials and equipment have been identified to be reused and may be removed at the discretion of the contractor. Salvaged Materials and Equipment - Except where elsewhere specified, no specific building or site materials or equipment have been identified that are to r emain as the property of City. Unsalvageable Material - Concrete, masonry, and other noncombustible material, except stone, masonry or concrete permitted to remain in place, shall be removed from the site for recycling, or may be re-used if meets the backfill requirements, and shall not be disposed of in the disposal area or fill area. The fill in the disposal area must remain below elevation and after disposal is completed, the disposal area shall be uniformly graded to drain. Dispose of combustible material off the site. Disposal Of Removed Materials - Debris, rubbish, scrap, and other non-salvageable materials resulting from removal operations shall be disposed in compliance with all applicable Federal, State, and local regulations as contractually specified off the Site. Removed materials shall not be stored on the project site. No un-crushed or un-recycled material (brick, masonry, rock, asphalt, large stones, etc.) may be disposed of at the site, or used as a base for backfill, unless such material fulfills the requirements for “backfill” per these specifications. BACKFILL OF OPEN AREAS All below grade open areas of basement, cellar or crawl spaces shall be backfilled using clean compacted clay fill, pit -run gravel, crushed rock or other gravel having reasonably even gradation from coarse to fine as approved by the City Building Code Official. The maximum size shall be less than three (3) inches. Backfill shall be placed to achieve ninety percent (90%) optimum density by method approved by City. SITE RESTORATION - Disturbed areas shall be final graded, top dressed using up to two (2) inches of topsoil, seeded and covered with mulch respectively in ac cordance with Section 211, Section 250 (Class 1 Lawn Mixture) and Section 251 (251.03 Mulching Seeded Areas, Method 2) of IDOT Standard Specification for Road & Bridges Construction as amended to date, and as approved by City’s Representative. Final grading may be completed by use of machine and/or by hand raking, York rake, Harley rake, or other similar landscape rakes, including skid steer attachment(s) to accomplish evenly graded, smooth grades free of loose stone and debris. Piles, depressions and tracks made by heavy machinery used to compact the loam/top cover material shall be leveled. Topsoil cover shall be evenly graded. 13 Billing/Invoicing: All billing and invoicing should be done at the completion of the project. After receipt of a correct invoice, payments shall be due and owing by the City in accordance with the terms and provisions of the Local Government Prompt Payment Act, Illinois Compiled Statutes, Ch. 50, Sec. 505, et. seq.; If, in the opinion of the City, the Contractor has not or is not satisfactorily perfor min g the work covered by this specification, and within three (3) business days of receipt of a written demand from the City, for p e rfo r m anc e , has not cured a n y defect in performance specifically itemized in such demand, the City may, at its option: a) Withhold payment. b) Consider all or any part of this contract breached and terminate the contractor, or c) May hire another contractor to cure any defects in performance or complete all work covered by this specification for the remaining term of this contract. d ) Any demand for performance shall be specifically delivered to contractor by personal delivery, certified or registered mail. The City will make periodic inspections and follow up as needed with the contractor to discuss any issues, etc. Disposal of Material: Contractor shall legally dispose of all waste material generated from the project at a dump site compliant with Local, State and Federal regulations. Contractor shall provide a report of the amount in cubic yards of material disposed and where the material was disposed. The contractor will be required to provide & sign a disposal certificate acknowledgement form. In addition, Contractor shall reclaim refrigerant per EPA guidelines- documentation of this must be turned in at end of job. Prevailing wage Law: This project is subject to the Illinois Prevailing Wage Act. Conditions: The Contractor is responsible for being familiar with all conditions of this project and delivery location. Failure to make such investigation and preparations shall not excuse the Contractor from performance of the duties and obligations imposed under the terms of this contract. Traffic Control: The Bidder will be responsible for maintenance of traffic during the Project. If necessary, the Bidder must use flag men, traffic cones and advance warning signs to assist with traffic flow and comply with the State of Illinois Traffic Control Manual. Debris: The Bidder shall clean and maintain all work areas at all times. Effective dust control by use of spray systems or other means shall be maintained at all times. Protection of Property and Utilities: All reasonable precautions will be taken to protect public and private property such as pavements, sidewalks, lawns, fences, bushes, trees, shrubs, catch basins, manholes, drains, utilities, buildings and other property from undue damage. If the Director of Public Works determines that the Contractor has damaged or destroyed property, it shall be repaired or replaced to the satisfaction of the Director at the Contractor’s expense. 14 If Applicable, the Contractor shall have full responsibility for locating all underground facilities in work areas, whether shown or not shown on the Drawings, and contacting JULIE for coordination of the work with the owners of such underground facilities during construction, for the safety and protection thereof, and repairing any damage thereto resulting from the Project; the cost of which shall be included in the Contract Unit Prices for the items specified. Rules, regulations, and codes governing the respective utilities which may be encountered shall be observed in executing all work Accident Reporting: All accidents occurring on the job which damage public or private property result in injuries to workers or other persons, or damage to utilities shall be promptly reported to the City’s Police and to the Public Works Department. The person or company submitting the bid shall at all times observe and conform to all laws, ordinances, and regulations of the Federal, State, and City which may in any manner affect the bid. 15 Instructions to Bidders 1. Receipt of Bid: July 12, 2018; 10:00 A.M. 2. Basis of Bid: Sealed bids will be received until the above noted time and date. 3. Project Description: Building Demolition and Site Restoration at 111 W. Madison Street Yorkville, IL 60560 4. Preparation and Submission of Bids: A. Each bid shall be submitted on the exact form furnished. All blank spaces for bid prices, unit costs and alternates must be filled in using both words and figures if indicated. In case of any discrepancy in the amount bid, the prices expressed in written words shall govern. B. Each Bidder must complete, execute and submit with its bid a certifications regarding public contracting. C. Each Bidder must submit a complete bid package, including the following items: i. Signed Contract ii. Bid Certifications iii. Bid Sheet iv. References v. Subcontractors List. vi. Bid Guarantee in the amount of 10% of the total of project if over $40,000.00. D. One (1) paper copy of the bid and one electronic version of the bid on a flash drive in a *.pdf (Adobe Acrobat) version shall be submitted in a sealed envelope on or before the time stated and shall bear the name of the individual, firm, or corporation submitting the Bid and the Bid Name - “Building Demolition and Site Restoration at 111 W. Madison Street Yorkville, IL 60560”. E. Bidders may attach separate sheets to the bid for the purpose of explanation, exception, alternate bid and to cover unit prices, if needed. F. Bidders may withdraw their bid either personally or by written request at any time before the hour set for the bid opening, and may resubmit it. No bid may be withdrawn or modified after the bid opening except where the award of contract has been delayed for a period of more than ninety (90) days. G. In submitting this bid, the bidder further declares that the only person or party interested in the bid as principals are those named herein; and that the bid is made without collusion with any other person, firm or corporation. H. The Bidder further declares that he has carefully examined this entire Bid Package, and he has familiarized himself with all of the local conditions affecting the Project and the detailed requirements of this work and understands that in making the bid he waives all rights to plead a misunderstanding regarding same. I. The Bidder further agrees that if the City decides to extend or shorten the completion period, or otherwise alters it by extras or deductions, including elimination of one or more of the items, as provided in the specifications, the Bidder will perform the work as altered, increased or decreased. J. The Bidder further agrees that the City representative may at any time during the progress of the Project covered by this Contract, order other work or materials incidental 16 thereto and that all such work and materials as do not appear in the bid or contract as a specific item covered by a lump sum price, and which are not included under the bid price for other items in the Contract, shall be performed as extra work. K. The Bidder further agrees to execute all documents within this Bid Package, for this work and present all of these documents to the City. L. The Bidder further agrees to execute all documents within this Bid Package, obtain a Certificate of Insurance for this work and present all of these documents within fifteen (15) days after the receipt of the Notice of Award. M. The Bidder further agrees to begin work not later than ten (10) days after receipt of the Notice to Proceed, unless otherwise provided, and to execute the work in such a manner and with sufficient materials, equipment and labor as will insure its completion within the time limit specified within the bid, it being understood and agreed that the completion within the time limit is an essential part of the contract. N. By submitting a bid, the Bidder understands and agrees that, if his bid is accepted, and he fails to enter into a contract forthwith, he shall be liable to the City for any damages the City may thereby suffer. O. No bid will be considered unless the party offering it shall furnish evidence satisfactory to the City that he has necessary facilities, ability and pecuniary resources to fulfill the conditions of the Contract. 5. Additional Information Request: Questions regarding this Request for Bid or requests for clarifications of the specifications on the Invitation to Bid can be emailed to Steve Raasch, Facilities Manager at SRaasch@yorkville.il.us by the end of business on July 6, 2018. Answers will be provided in writing to all potential Bidders who the City has notice of their intent to submit a bid; No oral comments will be made to any Bidder as to the meaning of the Request for Bid and Specifications or other contract documents. Bidders will not be relieved of obligations due to failure to examine or receive documents, visit the site or become familiar with conditions or facts of which the Bidder should have been aware of and the City will reject all claims related thereto. Information (other than in the form of a written Addendum issued by the City) from any officer, agent, or employee of the City or any other person shall not affect the risks or obligations assumed by the Bidder or relieve him from fulfilling any of the conditi ons and obligations set forth in the bid and other contract documents. Before the bids are opened, all modification or additions to the bid documents will be made in the form of a written Addendum issued by the City. Any Addendum issued will be posted on the City’s website. In the event of conflict with the original contract documents, addenda shall govern all other contract documents to the extent specified. Subsequent addenda shall govern over prior addenda only to the extent specified. The Bidder shall be required to acknowledge receipt of the formal Addendum by signing the Addendum and including it with the bid quotation. Failure of a Bidder to include a signed formal Addendum in its bid shall deem its bid non-responsive: provided, however that the City may waive this requirement if it in its best interest. 17 6. Conditions: A. The City is exempt from Federal excise tax and the Illinois Retailer's Occupation Tax. This bid shall not include any amounts of money for these taxes. B. The City shall reserve the right to add or to deduct from the base bid and/or alternate bid any item at the prices indicated in itemization of the bid. C. All bids shall be good for ninety (90) days from the date of the bid opening. 7. Award of Bid: The United City of Yorkville reserves the right to reject any or all bids and to waive any informality or technical error and to accept any bid deemed most favorable to the interests of the United City of Yorkville. A. The items of work not specifically mentioned in the Schedule which are necessary and required to complete the work intended shall be done incidental to and as part of the items of work. No additional payment will be made for such incidental work. The Bidder shall be responsible for identifying all costs to complete the project on time and in order to create a functional and operational system in accordance with the Plans and Specifications. B. In addition to price, the City may consider:  Ability, capacity and skill to fulfill the contract as specified.  Ability to supply the commodities, provide the services or complete the construction promptly, or within the time specified, without delay or interference.  Character, integrity, reputation, judgment, experience and efficiency.  Quality of performance on previous contracts.  Previous and existing compliance with laws and ordinances relating to the contract.  Sufficiency of financial resources.  Quality, availability and adaptability of the commodities, services or construction, in relation to the City’s requirements.  Ability to provide future maintenance and service under the contract.  Number and scope of conditions attached to the bid.  Record of payments for taxes, licenses or other monies due the City . 8. Rejection of Bids: A. The City reserves the right to cancel invitations for bids or requests for bids without penalty when it is in the best interest of the City. Notice of cancellation shall be sent to all individuals or entities solicited. B. The City reserves the right to reject any or all bids, to waive any minor informality or irregularity in any bid, to negotiate changes and/or modifications with the lowest responsible bidder and to make award to the response deemed to be the most advantageous to the City. Any bid not conforming to the specifications or requirements set forth by the City in the bid request may be rejected. C. Bids may also be rejected if they are made by a bidder that is deemed un- responsible due to a lack of qualifications, capacity, skill, character, experience, reliability, financial stability or quality of services, supplies, materials, equipment or labor. 9. Equal Opportunity: The Bidder will not discriminate against any employee or applicant for employment because of race, color, religion, sex, ancestry, national origin, place of birth, age or handicap unrelated to bona fide occupational qualifications. 18 10. Non-Discrimination: The Bidder, its employees and subcontractors, agrees not to commit unlawful discrimination and agrees to comply with applicable provisions of the Illinois Human Rights Act, the U.S. Civil Rights Act and Section 504 of the Federal Rehabilitation Act, and rules applicable to each. 11. Execution of Documents: The Bidder, in signing his Bid on the whole or on any portion of the work, shall conform to the following requirements: Bids signed by an individual other than the individual represented in the Bid documents shall have attached thereto a power of attorney evidencing authority to sign the Bid in the name of the person for whom it is signed. Bids which are signed for a partnership shall be signed by all of the partners or b y an attorney-in-fact. If signed by an attorney-in-fact, there shall be attached to the Bid a power of attorney evidencing authority to sign the bid, executed by the partners. Bids which are signed for a corporation shall have the correct corporate name thereof and the signature of the President or other authorized officer of the corporation manually written below the corporate name. If such Bid is manually signed by an official other than the President of the Corporation, a certified copy of a resolution of the board of directors evidencing the authority of such official to sign the Bid should be attached to it. Such Bid shall also bear the attesting signature of the Secretary of the corporation. 12. Independent Contractor: There is no employee/employer relationship between the Contractor and the City. Contractor is an independent contractor and not the City’s employee for all purposes, including, but not limited to, the application of the Fair Labors Standards Act minimum wage and overtime payments, Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the Worker’s Compensation Act (820 ILCS 305/1, et seq.). The City will not (i) provide any form of insurance coverage, including but not limited to health, worker’s compensation, professional liability insurance, or other employee benefits, or (ii) deduct any taxes or related items from the monies paid to Contractor. The performance of the services described herein shall not be construed as creating any joint employment relationship between the Contractor and the City, and the City is not and will not be liable for any obligations incurred by the Contractor, including but not limited to unpaid minimum wages and/or overtime premiums, nor does there exist an agency relationship or partnership between the City and the Contractor. 13. Approval and Use of Subcontractors: The Contractor shall perform the Services with its own personnel and under the management, supervision, and control of its own organization unless otherwise approved by the City in writing. All subcontractors and subcontracts used by the Contractor shall be included on the Subcontractor’s form in the Bid Document be acceptable to, and approved in advance by the City. The City’s approval of any subcontractor or subcontract shall not relieve the Contractor of full responsibility and liability for the provision, performance, and completion of the Work in full compliance with, and as required by or pursuant to, this Contract. If the Contractor 19 chooses to use subcontractors to perform any of the Work, the Work performed under any subcontract shall be subject to all of the provisions of this Contract in the same manner as if performed by employees of the Contractor. Every reference in this Contract to “Contractor” shall be deemed to also apply to all subcontractors of the Contractor. Every subcontract entered into by the Contractor to provide the Work or any part thereof shall include a provision binding the subcontractor to all provisions of this Contract. If an y personnel or subcontractor fail to perform the part of the Work undertaken by it in a manner satisfactory to the City, the Contractor shall immediately upon notice from the City remove and replace such personnel or subcontractor. The City shall have no claim for damages, for compensation in excess of the contract price, or for a delay or extension of the contract time as a result of any such removal or replacement. 14. Assignment: Neither the City nor the Contractor shall assign or transfer any rights or obligations under this Agreement without the prior written consent of the other party. 15. Governing Law: The Contract and the rights of the City and Bidder under the Contract shall be interpreted according to the laws of the State of Illinois. Venue for any action related to the Contract will be in the Circuit Court of Kendall County, Illinois. 16. Changes in Law: Unless otherwise explicitly provided in the Contract, any reference to laws shall include such laws as they ma y be amended or modified from time to time. 17. Time: The Contract Time is of the essence of this Contract. Except where otherwise stated, references in the Contract to days shall be construed to refer to calendar days. 20 GENERAL CONDITONS This entire bid package and following sections apply to all bids requested and accepted by the City and become a part of the contract unless otherwise specified. Persons submitting bids or their authorized representatives are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting bids. The City assumes that submission of a bid means that the person submitting the bid has become familiar with all conditions and intends to comply with them unless noted otherwise. 1. Definitions: The Term “City” whenever used in the contract documents shall be construed to mean the United City of Yorkville. The United City of Yorkville, the Community Development Department, and the Director of Community Development shall also be known herein, respectively, as the City, the Department, and the Director. 2. Conditions: The Bidder is responsible for being familiar with all conditions, instructions, and documents governing this Project and bid. Failure to make such investigation and preparations shall not excuse the Contractor from performance of the duties and obligations imposed under the terms of the contract. 3. Bid Bond: If the bidder’s bid for this project exceeds forty thousand dollars ($40,000.00), bids shall be secured by a certified check, bank draft, satisfactory bid bond or approved letter of credit in the amount of ten percent (10%) of the total amount of the complete project. Bid security shall be submitted with the bid. 4. Performance Bond: If the bidder’s bid for the project is equal to or greater than $5,000 then the following bonds shall be delivered to the City and shall become binding with the acceptance of the bid: Performance bond satisfactory to the City, executed by Surety Company authorized to do business in the state or otherwise secured in a manner satisfactory to the City, in an amount equal to 110% of the complete project. The surety on the bond shall be a company that is licensed by the Department of Insurance authorizing it to execute surety bonds and the company shall have a financial strength rating of at least A- as rated by A.M. Best Company, Inc., Moody’s Investors Service, Standard & Poor’s Corporation, or a similar rating agency. Upon receipt of the performance bond, the City will return the bid bond to the bidder. 5. Insurance Requirements: T he successful Bidder shall comply with the City’s insurance requirements attached hereto as Exhibit A. 6. Force Majeure: Whenever a period of time is provided for in this Agreement for the Contractor or the City to do or perform any act or obligation, neither party shall be liable for any delays or inability to perform if such delay is due to a cause beyond its control and without its fault or negligence including, without limitation: a) Acts of nature; b) Acts or failure to act on the part of any governmental authority other than the City or 21 Contractor, including, but not limited to, enactment of laws, rules, regulations, codes or ordinances subsequent to the date of this Agreement; c) Acts or war; d) Acts of civil or military authority; e) Embargoes; f) Work stoppages, strikes, lockouts, or labor disputes; g) Public disorders, civil violence, or disobedience; h) Riots, blockades, sabotage, insurrection, or rebellion; i) Epidemics or pandemics; j) Terrorist acts; k) Fires or explosions; l) Nuclear accidents; m) Earthquakes, floods, hurricanes, tornadoes, or other similar calamities; n) Major environmental disturbances; or o) Vandalism. If a delay is caused by any of the force majeure circumstances set forth above, the time period shall be extended for only the actual amount of time said party is so delayed. Further, either party claiming a delay due to an event of force majeure shall give the other party written notice of such event within three (3) business days of its occurrence or it shall be deemed to be waived. 7. Liquidated Damages: Time is of the essence to the contract. Should the Contractor fail to complete the work within the specified time stipulated in the contract or within such extended time as may have been allowed, the Contractor shall be liable and shall pay to the City the amount shown in the following schedule of deductions, not as a penalty but as liquidated damages, for each hour of overrun in the contract time or such extended time as may have been allowed. The liquidated damages for failure to complete the contract on time are approximate, due to the impracticality of calculating and proving actual delay costs. This schedule of deductions establishes the cost of delay to account for administration, engineering, inspection, and supervision during periods of extended and delayed performance. The costs of delay represented by this schedule are understood to be a fair and reasonable estimate of the costs that will be borne by the City during extended and delayed performance by the Contractor of the work. The liquidated damage amount specified will accrue and be assessed not until final completion of the total physical work of the contract even though the work may be substantially complete. The City will deduct these liquidated damages from any monies due or to become due to the Contractor from the City. Deduction for Each Day of Overrun in Contract Time: $250.00 per day. 8. Compliance with Laws and Regulations: In connection with the performance of the work, the Contractor shall comply with all statutes, laws, regulation s, and orders of federal, state, county, or municipal authorities which shall impose any obligation or duty upon the Contractor. 9. Contract Term: The contract will begin upon a full executed Agreement and approval of the City Council and expire no later than sixty (60) days following the completion of the installation. Demolition shall be completed no later than 30 days upon contractor’s receipt of the formal Notice to Proceed. 10. Driver’s License: Before commencing work, the Contractor shall provide a copy of valid driver’s license for each employee operating equipment in the City. Drivers shall possess a Commercial Driver’s License with appropriate endorsements if operating equipment that requires such a license. 22 11. Change Orders: After a contract is awarded pursuant to the competitive bid procedures specified herein, additional purchases or modifications may be made under the contract, or the terms of the contract may be extended, without rebidding the materials, supplies, services or equipment involved, provided that the change order: a. Is approved by the City Council when the change order is an increase or decrease of more than $10,000 or the time of completion by more than 30 days. b. Is approved by the by the City Administrator, or his/her designee for change orders that are not greater than ten thousand dollars ($10,000.00). 12. Construction Contracts: a. The Bidder must comply with all applicable laws prerequisite to doing business in the state. b. The Bidder must have a valid Federal Employer Tax Identification Number or Tax Identification Number (for individuals). c. The Bidder must provide a Statement of Compliance with provisions of the State and Federal Equal Opportunity Employer requirements. 13. Termination: The City shall have the right at any time and for any reason (without any penalty) to terminate, in whole or in part, this Contract, provided that the City shall provide Contractor at least ten (10) days’ prior written notice of such termination whereupon this Agreement shall automatically terminate immediately after the 11 th day. a. When this contract, or any portion hereof, is terminated or cancelled by the City, and the Contractor released before all items of work included in this contract have been completed, payment may be made be prorated as a percentage of completion of the actual work at contract unit prices, and no claims for loss of anticipated profits or other damages will be made and are hereby waived. b. Termination of a contract, as stated above will not relieve the Contractor or his/her surety of the responsibility of replacing defective work or materials. 14. Additional Items: The City and Contractor further agree that a. Prevailing Wage Some or all of the work herein may be subject to the provisions of Prevailing Wage Act, 820 ILCS 130/0.01 et.seq., providing for the payment of prevailing rate wages to all laborers, workmen and mechanics engaged on work. The Contractor agrees that, prior to making any payments to its own laborers, workers, or mechanics or to any subcontractor it will determine whether it must legally pay wages in accordance with the Prevailing Wage Act, and if so legally required, pay the then-current prevailing rate of wage as determined by the Illinois Department of Labor and posted at: http//www.state.il.us/agency/idol/. The City may at any time inquire of the Contractor as to rates of wages being paid employees of the Contractor, and any subcontractor or material men, whereupon such information shall be promptly provided by the Contractor. The Contractor shall indemnify the City for any and all violations of the prevailing wage laws and any rules and regulations now and hereafter issued pursuant to said laws. 23 The Contractor shall insert into each subcontract and into the project specifications for each subcontract a written stipulation requiring all laborers, workers and mechanics performing work under the contract to comply with the Prevailing Wage Act and to require each subcontractor to insert into each lower- tiered contract and into the project specification for each lower tiered subcontract a similar stipulation. b. Sexual Harassment: During the entire term of the contract, Contractor shall have in full force and effect a written Sexual Harassment Policy, which complies with the Illinois Human Rights Act (775- ILCS 5/1-101 et.seq.) including at least the following: 1) a statement on the illegality of sexual harassment; 2) the definition of sexual harassment under Illinois Law; 3) a description of sexual harassment, utilizing examples; 4) an internal complaint process, including penalties; 5) the legal recourse, investigative and complaint process available through the Illinois Department of Human Rights (“Department”) and the Illinois Human Rights Commission (“Commission”); 6) directions on how to contact the Department and the Commission; and 7) protection against retaliation as provided by Section 6-101 of the Act. c. Drug Free Workplace: In compliance with Illinois law, The Contractor certifies and agrees that it will provide a drug free workplace by: 1) Publishing a Statement: 2) Notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance, including cannabis, is prohibited in the Contractor’s workplace. 3) Specifying the actions that will be taken against employees for violations of such prohibition. 4) Notifying the employee that, as a condition of employment on such Contract, the employee will: 5) Abide by the terms of the statement; and 6) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction. 7) Establishing a drug free awareness program to inform employees about: 8) The dangers of drug abuse in the workplace; 9) The Contractor’s policy for maintaining a drug free workplace; 10) Available counseling, rehabilitation, or assistance programs; and 11) Penalties imposed for drug violations. 12) Providing a copy of the Statement required by subsection (a) to each employee engaged in the performance of the Contract and to post the Statement in a prominent place in the workplace. 13) Notifying the contracting agency within ten (10) days after receiving notice of any violations as listed above. 14) Imposing a sanction on or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program, by any employee who is so convicted, as required by Section 5 of the Drug Free Workplace Act. 15) Assisting employees in selecting a course of action in the event drug counseling, treatment, and rehabilitation are required and indicating that a trained referral team is in place. 24 16) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. 17) The Contractor will be required to sign a Drug Free Workplace Certification. d. Substance Abuse Prevention on Public Works Projects: Before a contractor or subcontractor commences work on a public works project as defined in 820 ILCS 130/2, the contractor or subcontractor shall have in place a written program which meets or exceeds the program requirements in the Substance Abuse Prevention on Public Works Projects Act, to be filed with the public body engaged in the construction of the public works and made available to the general public, for the prevention of substance abuse among its employees. The testing must be performed by a laboratory that is certified for Federal Workplace Drug Testing Programs by the Substance Abuse and Mental Health Service Administration of the U.S. Department of Health and Human Services. At a minimum, the program shall include all of the following: 1) A minimum requirement of a 9 panel urine drug test plus a test for alcohol. Testing an employee's blood may only be used for post-accident testing; however, blood testing is not mandatory for the employer where a urine test is sufficient. 2) A prohibition against the actions or conditions specified in 820 ILCS 265/10. 3) A requirement that employees performing the work on a public works project submit to pre-hire, random, reasonable suspicion, and post-accident drug and alcohol testing. Testing of an employee before commencing work on a public works project is not required if the employee has been participating in a random testing program during the 90 days preceding the date on which the employee commenced work on the public works project. 4) A procedure for notifying an employee who violates 820 ILCS 265/10, who tests positive for the presence of a drug in his or her system, or who refuses to submit to drug or alcohol testing as required under the program that the employee may not perform work on a public works project until the employee meets the conditions specified in subdivisions (2)(A) and (2)(B) of 820 ILCS 265/20. e. Non-Collusion: The Contractor represents that it is not barred from bidding for this contract as a result of a violation of 720 ILCS 5/33E concerning bid rigging, rotating, kickbacks, bribery and interference with public contracts. The Contractor will be required to sign the Non-Collusion Certification. f. Compliance with Laws and Regulations: In connection with the performance of the work, the Contractor shall comply with all statutes, laws, regulations, and orders of federal, state, county, or municipal authorities which shall impose any obligation or duty upon the Contractor. 25 REFERENCES UNITED CITY OF YORKVILLE General Information, list below current business references for whom you have performed work similar t o that required by this bid. Business: _______________________________________________________ Address: ________________________________________________________ City, State, Zip Code:__________________________________________ Telephone Number: _______________________________________________ Contact Person: _________________________________________________ Dates of Service: _______________________________________________ Business: _______________________________________________________ Address: ________________________________________________________ City, State, Zip Code: __________________________________________ Telephone Number: _______________________________________________ Contact Person: _________________________________________________ Dates of Service: _______________________________________________ Business: _______________________________________________________ Address: ________________________________________________________ City, State, Zip Code: __________________________________________ Telephone Number: _______________________________________________ Contact Person: _________________________________________________ Dates of Service: _______________________________________________ If additional sheets are needed, please make copies. 26 SUBCONTRACTORS UNITED CITY OF YORKVILLE Provide the name, contact information, and value of work for each and every subcontractor which will be employed on this project. Subcontractor No. 1: _______________________________________________ Address: ________________________________________________________ City, State, Zip Code:______________________________________________ Telephone Number: _______________________________________________ Value of Work Subcontracted: _______________________________________ Nature of Work Subcontracted: _______________________________________ Subcontractor No. 2: _______________________________________________ Address: ________________________________________________________ City, State, Zip Code:______________________________________________ Telephone Number: _______________________________________________ Value of Work Subcontracted: _______________________________________ Nature of Work Subcontracted: _______________________________________ Subcontractor No. 3: _______________________________________________ Address: ________________________________________________________ City, State, Zip Code:______________________________________________ Telephone Number: _______________________________________________ Value of Work Subcontracted: _______________________________________ Nature of Work Subcontracted: _______________________________________ 27 Bid Proposal Sheet The prices stated in this bid are guaranteed for 90 days from the date of hereof and if awarded within that period, we agree to complete the work covered by this Bid at said prices. Division 1 $ _______________________ General Requirements Division 2 $ _______________________ Site Construction Division 11 $________________________ Equipment $________________________ Overhead & Profit $________________________ Bonds & Insurance (Bid Bond: Y/N, Performance Bond: Y/N) Total Bid $___________________________ Bid Proposal Sheet 28 The undersigned understands that there may be changes, omissions, or modification in the work, and that appropriate adjustments will be made to the Contract price in accordance with the Contract Documents. The undersigned understands that the City reserves the right to accept or reject any or all bids, and to waive all formalities, any irregularities, and accept the Bid deemed to be in the Owner's best interest. I hereby certify that the item(s) proposed is/are in accordance with the specifications as noted and that the prices quoted are not subject to change; and that the Person submitting the bid is not barred by law from submitting a bid to the City for the project contemplated herein because of a conviction for prior violations of either Illinois Compiled Statutes, 720 ILCS 5/33E-3 (Proposal Rigging) or b720 ILCS 5/33-4 (Proposal Rotating); and that The Person submitting the bid is not delinquent in payment of any taxes to the Illinois Department of Revenue in accordance with 65 ILCS 5/11-42.1; and that The Person submitting the bid provides a drug free workplace pursuant to 30 ILCS 580/1, et seq., and that The Person submitting the bid certifies they have a substance-abuse program and provide drug testing in accordance with 820 ILCS 130/11G, Public Act 095-0635; and that The Person submitting the bid is in compliance with the Illinois Human Rights Act 775 ILCS 5/1.101 et seq. including establishment and maintenance of sexual harassment policies and program. _____________________________________ ______________________________ Firm Name Signed Name and Title ________________________________________ ______________________________ Street Address Print Name and Title ________________________________________ ______________________________ City State Zip E-mail Address ________________________________________ ______________________________ Phone Number Fax Number ________________________________________ Date 29 UNITED CITY OF YORKVILLE 800 Game Farm Road YORKVILLE, ILLINOIS 60560 CONTRACT THIS CONTRACT made this _____ day of ______________, 2018, by and between the United City of Yorkville, an Illinois municipal corporation hereinafter called the “Owner” and _________________________________________ located at _________________________ hereinafter called the “Contractor”. WITNESSETH: WHEREAS, the Owner has heretofore solicited Bids for all labor and materials necessary to complete the work specified in this bid package; WHEREAS, the Owner has found that the Contractor is the lowest responsible person submitting the bid for said work and has awarded the Contractor this contract for said work. NOW, THEREFORE, for and in consideration of their mutual promises and agreements, the parties hereto do hereby agree as follows: 1. The Contractor agrees to furnish all materials, supplies, tools, equipment, labor and other services necessary to commence and complete the demolition of the building at 111 W. Madison Street and the subsequent site restoration, in accordance with the conditions and prices stated in the Request for Bid, Instructions to Persons submitting bids – General Conditions, Special Conditions, Insurance Requirements, Specifications and Plans, Bid, and Detail Exception Sheet all of which are made a part hereof and herein called the “Contract Documents”. 2. The Owner will pay the Contractor in the amounts, manner and at times as set forth in the Contract Documents. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Contract as of the day and year first above written: UNITED CITY OF YORKVILLE By: _________________________________ CONTRACTOR: By: __________________________________ Signature __________________________________ Print Name and Title 30 DETAIL EXCEPTION SHEET Any exception must be clearly noted on this sheet. Failure to do so may be reason for rejection of the bid. It is not our intention to prohibit any potential bidder from bidding by virtue of the specifications, but to describe the material(s) and service(s) actually required. The city reserves the right to accept or reject any or all exceptions. Bidder’s exceptions are: ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Exhibit A UNITED CITY OF YORKVILLE, ILLINOIS INSURANCE REQUIREMENTS Contractor shall procure and maintain, for the duration of the contract, insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors. 1. MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as: A. Insurance Services Office Commercial General Liability Occurrence Form CG 0001 with the City named as additional insured; on a form at least as broad as the endorsement in paragraph 10 including ISO Additional Insur ed Endorsement CG 2026, CG 2010. B. Owners and Contractors Protective Liability (OCP) policy is required with the City as insured (for contracts with subcontractors and projects that are inherently dangerous). C. Insurance Service Office Business Auto Liability Coverage Form Number CA 0001, Symbol 01 "Any Auto." D. Workers' Compensation as required by the Worker's Compensation Act of the State of Illinois and Employers' Liability insurance. E. Builder Risk Property Coverage with City as loss payee. 2. MINIMUM LIMITS OF INSURANCE Contractor shall maintain limits no less than if required under above scope: A. Commercial General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury, and property damage. The general aggregate shall be twice the required occurrence limit. Minimum General Aggregate shall be no less than $2,000,000 or a project/contract specific aggregate of $1,000,000. B. Owners and Contractors Protective Liability (OCP): $1,000,000 combined single limit per occurrence for bodily injury and property damage. C. Businesses Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. D. Workers' Compensation and Employers' Liability: Workers' Compensation coverage with statutory limits and Employers' Liability limits of $1,000,000 per accident. E. Builder's Risk shall insure against "All Risk" of physical damage, including water damage (flood and hydrostatic pressure not excluded), on a completed value, replacement cost basis. (Protection against loss of materials during construction, renovation, or repair of a structure.) F. Umbrella Excess Insurance: $3,000,000. “Following form” of the underlying and excess policies including listing the City as an additional insured. 3. DEDUCTIBLES AND SELF-INSURED RETENTIONS Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officials, agents, employees, and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigation, claim administration, and defense expenses. 4. OTHER INSURANCE PROVISIONS The policies are to contain, or be endorsed to contain, the following provisions: A. General Liability and Automobile Liability Coverages 1. The City, its officials, agents, employees, and volunteers are to be covered as additional insured’s as respects: liability arising out of the Contractor's work, including activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, leased, or used by the Contractor; or automobiles owned, leased, hired, or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officials, agents, employees, and volunteers. 2. The Contractor's insurance coverage shall be primary as respects the City, its officials, agents, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officials, agents, employees, and volunteers shall be excess of Contractor's insurance and shall not contribute with it. Exhibit A 3. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officials, agents, employees, and volunteers. 4. The Contractor's insurance shall contain a Severability of Interests/Cross Liability clause or language st ating that Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5. If any commercial general liability insurance is being provided under an excess or umbrella liability policy that does not "follow form," then the Contractor shall be required to name the City, its officials, agents, employees, and volunteers as additional insured’s. 6. All general liability coverages shall be provided on an occurrence policy form. Claims-made general liability policies will not be accepted. B. All Coverages Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage, or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 5. ACCEPTABILITY OF INSURERS Insurance is to be placed with insurers with a Best's rating of no less than A-, VII, and licensed to do business in the State of Illinois. 6. VERIFICATION OF COVERAGE Contractor shall furnish the City with certificates of insurance naming the City, its officials, agents, employees, and volunteers as additional insureds, and with original endorsements affecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insu rer to bind coverage on its behalf. The certificates and endorsements are to be received and approved by the City before any work commences. Other additional insured endorsements may be utilized, if they provide a scope of coverage at least as broad as the coverage stated in paragraph 10, such as ISO Additional Insured Endorsements CG 2026 or CG 2010. The City reserves the right to request full certified copies of the insurance policies and endorsements. 7. SUBCONTRACTORS Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 8. ASSUMPTION OF LIABILITY The contractor assumes liability for all injury to or death of any person or persons including employees of the contractor, any subcontractor, any supplier, or any other person and assumes liability for all damage to property sustained by any person or persons occasioned by or in any way arising out of any work performed pursuant to this agreement. 9. INDEMNITY/HOLD HARMLESS PROVISION To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify, and hold harmless the City, its officials, agents, and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, cost, and expenses, which may in anywise accrue against the City, its officials, agents, and employees, arising in whole or in part or in consequence of the performance of this work by the Contractor, its employees, or subcontractors, or which may anywise result therefore, except that arising out of the sole legal cause of the City, its agents, or employees, the Contractor shall, at its own expense, appear, defend, and pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections therewith, and, if any judgment shall be rendered against the City, its officials, agents, and employees, in any such action, the Contractor shall, at its own expense, satisfy and discharge the same. Contractor expressly understands and agrees that any performance bond or insurance policies required by this contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keep, and save harmless and defend the City, its officials, agents, and employees as herein provided. 10. ADDITIONAL INSURED ENDORSEMENT The "WHO IS AN INSURED" section of the policy/coverage document shall be amended to include as an insured, the City, but only with respect to liability arising out of your work. For purpose of this endorsement, "arising out of your work" sha ll mean: (1) Liability the Additional Insured may incur resulting from the actio ns of a contractor it hires, (2) Liability the Additional Insured may incur for negligence in the supervision of the Named Insured Contractors work, (3) Liability the Additional Insured may incur for failure to maintain safe worksite conditions, and (4) Liability the Additional Insured may incur due to joint negligence of the Named Insured Contractor and the Additional Insured. United City of Yorkville ADDENDUM TO RFP DOCUMENTS REQUEST FOR PROPOSAL: Building Demolition and Site Restoration at 111 W. Madison Street Yorkville, IL ADDENDUM No. 1 DATE: 7/9/18 To All Potential Bidders: This addendum is issued to modify the previously issued bid documents and/or given for informational purposes, and is hereby made a part of the bid documents. Please attach a signed/dated copy of this addendum to the documents in your possession. ____________________________________________________________________________________ Comprehensive Asbestos Report, Lead-Based Paint Inspection, and Extension of Bid Due Date & Bid Opening 1. Comprehensive Asbestos Survey, Dated July 6, 2018, from Midwest Environmental Consulting Services, Inc. 2. Lead-Based Paint Inspection, Dated July 6, 2018, from Midwest Environmental Consulting Services, Inc. 3. The United City of Yorkville will be extending the bid due date and the public bid opening until Tuesday July 17, 2018 at 10:00am at Yorkville City Hall. This decision was made to allow time for each contractor to provide an accurate cost for the abatement of such items in their total proposal amount. _________________________________________ ______________ Signature Date Jim McGrath Environmental Manager 2210 Oak Leaf Street Joliet, IL 60436 O: +1 815.773.2272 C: +1 815.685.4833 F: +1 815.773.2278 Jim.McGrath@brockgroup.com July 13, 2018 Steve Raasch Sraasch@yorkville.il.us Re: Former Kendal County Jail Asbestos Abatement Brock Industrial Services (BIS) is pleased to submit this proposal for the; proper removal & disposal of identified asbestos materials required to be abated prior to demolition We will supply; properly certified and licensed asbestos personnel, equipment, material, OSHA air sample, indoor air clearance testing, as needed, disposal of asbestos materials and our standard insurance. Scope of Work  Provide an IEPA asbestos notification  Regulate the work space with signs and barrier tape, as needed  Place work space under negative pressure, as needed  Removal of the identified flooring materials (except mastic on wood), window caulk/glazing, & contaminated soil from the crawlspace area  All waste to be disposed of at an approved landfill  Includes OSHA required air samples and indoor air clearance testing  Current window board up- if, removed by us, will be put back by BIS  Asbestos dumpster to be placed by the garage door for our use Pricing Price for work described above ……………………………………...$27,700.00 ------------------------------------------------------------------------------------------------------------------------------------------------------ Page 2 of 2 Clarifications  Access to the work area should be limited to BIS personnel, unless previous arrangements have been made  110V power to remain active during our work  Mastic on wood substrates will remain  Does not include any Lead Based Paint Removal, or any other hazardous materials  Does not include any roofing material  Non-asbestos contaminated debris will be left in the building  Any and all items scheduled to be removed, is to be done prior to the start of our work  While work is being performed by us, access to the area should be limited to authorized personnel, unless previous arrangements have been made  Work to be performed on (8) hour shifts during normal business hours Monday thru Friday  Pricing is based upon all work being released without interruption, except as specified above  Pricing does not include sales tax  Proposal is based upon mutually agreeable terms and conditions  Any delays beyond our control will be billed at our current T&M rates  Does not include any bonds – bonds can be provided at additional cost  Brock Industrial Services, LLC does not hereby assume responsibility and indemnify the General Contractor and/or owner for their sole negligence. In the event of concurrent negligence, Brock Industrial Services, LLC. Indemnity will apply only to the extent of our fault or negligence  Brock Industrial Services, LLC will provide a waiver of lien rights for its subcontractors and suppliers; however we cannot waive lien rights as a result of non-payment by the General Contractor and/or owner OSF Healthcare System July 17, 2018 Proposal #1807594 City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Attention: Steve Raasch, Facilities Manager Subject: Budget Proposal for Asbestos Abatement and Project Management & Air Quality Testing for the City of Yorkville Project Location: Former Kendall County Jail, 110 West Madison Street, Yorkville, IL 60560 Dear Mr. Raasch; Thank you for your continued interest in Midwest Environmental Consulting Services, Inc. (MEC). MEC will complete the following scope of work at the above location. The proposal is as follows: Item One—Project Management & Air Quality Testing • MEC’s Project Manager/ Air Sampling Professional (PM/ASP) will hold a pre-construction meeting prior to the contractor mobilizing to the project site. All interested parties will meet at the project site prior to mobilization and discuss issues regarding the asbestos abatement project. • MEC PM/ASP will conduct background air monitoring prior to the contractor mobilization to the site. • Progress air monitoring will be conducted daily for the duration of the abatement work. • Air samples will be analyzed daily in order to detect any elevated fiber levels. If fiber levels are excessive, the contractor will be notified and requested to adjust his removal procedures. • Barriers will be checked continuously. • Conduct clearance air monitoring in each area. Clearance standard will follow current criteria established by EPA for asbestos abatement. Clearance criteria shall be equal to or less than .01 f/per cc. All sample analysis will follow the NIOSH 7400 Method. • The PM/ASP will maintain daily project logs of all observations made including a description of project activities, smoke testing of barriers, documentation of both post abatement visual inspection of the abatement area and a description of the procedures used during clearance air sampling. • The PM/ASP will check daily, the contractor workers’ submittals; including license numbers, medicals and fit test documentation. • Disposal of waste will be documented. At the end of the project, MEC will provide a copy of the project log to the client. Included in the project log will be project design drawings showing the scope of work and the location of clearance air sampling completed by MEC’s PM/ASP (if applicable). All submittals by the contractor, which include worker submittals, medicals, and fit tests; all notifications, which include local, state, and federal notifications, waste manifest, and the contractor’s daily logs will be included in the log. MEC will provide copies of our daily logs and all air monitoring reports completed during the project and final documentation on clearance sampling. City of Yorkville Proposal # 1807594 Page 2 of 3 Item Two—Estimated Project Cost Scope of work: removal of approximately 2,075 square feet of asbestos containing flooring from the garage addition 1st floor hall and 2nd floor, original building 1st floor kitchen, jail bathrooms, cell holding area, and attic; asbestos containing exterior window glazing from the garage addition windows (17 windows) and original building windows (20 windows); approximately 2 linear feet of asbestos containing mag block pipe insulation from the basement and approximately750 square feet of asbestos containing mag block pipe insulation debris and soil from the crawlspace; approximately 1,600 square feet of asbestos containing roofing shingles from the garage addition. Lead scope of work includes the stabilization of very loose lead based paint from the interior walls, doors (jambs/casings), baseboards, radiators, window systems, jail ceiling, stair systems, porch window, wall trim, ceiling & door systems from the original building and exterior garage door trim and garage door from the addition; porch door, porch window, window systems and molding, exterior door systems and upper fascia—near roof from the original building. Estimated Asbestos Abatement Contractor Fees: $42,400.00 Estimated Lead Stabilization Contractor Fees: $ 7,000.00 First Floor Window Board-up: $ 2,500.00 Asbestos Project Management & Air Quality Testing: $ 8,000.00 Total Estimated Project Cost: $59,900.00* *Total estimated project cost includes up to ten (10) regular shifts on site. No overtime of weekend work is included in the estimated project cost. Additional time required will be billed accordingly. If the roof is not removed by the abatement contractor; there will be an approximate $9,200.00 deduction in the contractor fees. The roof will still be required to be disposed of as special waste. The City of Yorkville will have a separate contract with the abatement contractor and be billed directly. MEC will provide an electronic copy of the final report, no hard copy reports will be provided unless requested by the Client. If you have any questions, please feel free to contact me at 630-553-3989. Best Regards, Midwest Environmental Consulting Services, Inc. Barb Ward Blake G. Mellecker Vice President of Client Relations President City of Yorkville Proposal # 1807594 Page 3 of 3 If this proposal is acceptable, please sign and return. Name of Organization Date Signature of Authorized Person P.O. Number #1807594 Printed Name and Title Proposal Number Terms: 30 Days Filename: \\server\2018proposals\1807594.doc Architectural Artifacts info@architecturalartifacts.com 4325 N. Ravenswood Avenue Chicago, IL 60613 773-348-0622 Emailed details on 6/15 No Response Great Lakes Yard meegan@greatlakesyard.com 2651 W.Lake Street Chicago, IL 60612 773-475-6202 Emailed details on 6/15 No Response Urban Remains staff@urbanremainschicago.com 1850 W. Grand Avenue Chicago, IL 60622 312-492-6254 Emailed details on 6/15 No Response ReUse Depot info@reusedepot.org 50 Madison Street Maywood, IL 60153 708-223-0502 Emailed details on 6/15 No Response Vintage Brick Salvage tom@bricksalvage.com PO Box 57 Arlington Heights, IL 60006 847-714-3652 Emailed details on 6/15 after briefly discussing this with Tom No Response Windy City Antique Brick Company julie@deltademolition.com 1031 S. Cicero Avenue Chicago, IL 60644 800-669-5304 Emailed details on 6/15 after briefly discussing this with Julie No Response Salvage Heaven Recycle@SalvageHeaven.com 206 E. Lincoln Avenue Milwaukee, WI 53207 414-482-0268 Emailed details on 6/15 Tim Hansen (Owner) emailed back requesting interior pictures and inventory. Deconstruction, Inc.deconstructioninc@gmail.com 1010 Walsh Road Madison, WI 53714 Emailed details on 6/15 No Response Salvage Company Contact Log Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Public Safety Committee #1 Tracking Number PS 2018-17 Liquor Code Amendment – Waive 100 Foot Church/School Restriction City Council – October 23, 2018 PS 10/04/18 Moved forward to City Council agenda. PS 2018-17 Majority Approval Please see attached. Lisa Pickering Administration Name Department Summary Consideration of an amendment to the liquor code giving the Mayor authority to waive the 100 foot church/school location restriction. Background For years, the Illinois Liquor Control Act contained restrictions on liquor licenses being issued to establishments that were located within 100 feet of a church or school. A recent amendment to the Illinois Liquor Control Act now allows local liquor commissioners to be able to waive this restriction if local ordinance allows it. Approval of an amendment that allows the Mayor, acting in the role of the local liquor commissioner, the ability to waive the restrictions found in 235 ILCS 5/6-11 would give the city a greater measure of control over the issuance of liquor licenses within the municipal boundaries. A red-lined version of city code is provided to show the proposed change to the current liquor code along with a draft ordinance. A copy of Public Act 100-0663 showing the change in the Illinois Liquor Control Act has also been provided for reference. Recommendation Staff recommends approval of the attached ordinance. Memorandum To: Public Safety Committee From: Lisa Pickering, Deputy Clerk CC: Bart Olson, City Administrator Rich Hart, Chief of Police Date: September 14, 2018 Subject: Liquor Code Amendment – Waive 100 Foot Church/School Location Restriction 3-3-2: LICENSE AND COMPLIANCE REQUIRED: A. It shall be unlawful for any person to sell at retail alcoholic liquor within the corporate limits of the City without having a license so to do, issued by the Local Commissioner, as provided by the State Liquor Control Act or in violation of the terms of this chapter. B. The Local Liquor Control Commissioner may grant an exemption to the prohibition in section 6-11(a) of the Liquor Control Act of 1934, with or without conditions, when in the opinion of the Commissioner it is in the best interest of the City. Ordinance No. 2018-____ Page 1 Ordinance No. 2018-____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, ILLINOIS, AUTHORIZING THE LOCAL LIQUOR CONTROL COMMISSIONER THE AUTHORITY TO EXEMPT THE LOCATION OF AN ESTABLISHMENT WITH A LIQUOR LICENSE FROM THE 100 FOOT RULE OF THE LIQUOR CONTROL ACT WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, Public Act 100-0663, effective August 2, 2018, allows a municipality to authorize its local liquor control commissioner to grant an exception to the 100 foot separation limitation for the location of a business with a liquor license from a church, school, hospital, home for aged or indigent persons or other institutions as established in section 6-11(a) of the Liquor Control Act of 1934. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That Title 3, Chapter 3, Section 3-3-2, “LICENSE AND COMPLIANCE REQUIRED” of the Yorkville City Code, as amended, be and is hereby amended by making the existing text of Section 3-3-2 as subparagraph A. and by adding a new subparagraph B. to read as follows: “B. The Local Liquor Control Commissioner may grant an exemption to the prohibition in section 6-11(a) of the Liquor Control Act of 1934, with or without conditions, when in the opinion of the Commissioner it is in the best interest of the City.” Section 2: This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________, 2018. ______________________________ City Clerk CARLO COLOSIMO ________ KEN KOCH ______ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ______ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ______ SEAVER TARULIS ________ JASON PETERSON ______ Ordinance No. 2018-____ Page 2 Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _______________, 2018. ______________________________ Mayor 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 1/30 Public Act 100-0663 SB2436 Enrolled LRB100 15374 RPS 30349 b AN ACT concerning liquor. Be it enacted by the People of the State of Illinois, represented in the General Assembly: Section 5. The Liquor Control Act of 1934 is amended by changing Section 6-11 as follows: (235 ILCS 5/6-11) Sec. 6-11. Sale near churches, schools, and hospitals. (a) No license shall be issued for the sale at retail of any alcoholic liquor within 100 feet of any church, school other than an institution of higher learning, hospital, home for aged or indigent persons or for veterans, their spouses or children or any military or naval station, provided, that this prohibition shall not apply to hotels offering restaurant service, regularly organized clubs, or to restaurants, food shops or other places where sale of alcoholic liquors is not the principal business carried on if the place of business so exempted is not located in a municipality of more than 500,000 persons, unless required by local ordinance; nor to the renewal of a license for the sale at retail of alcoholic liquor on premises within 100 feet of any church or school where the church or school has been established within such 100 feet since the issuance of the original license. In the case of a church, the distance of 100 feet shall be measured to the nearest part of any building used for worship services or educational programs and not to property boundaries. (a-5) Notwithstanding any provision of this Section to the contrary, a local liquor control commissioner may grant an exemption to the prohibition in subsection (a) of this Section if a local rule or ordinance authorizes the local liquor control commissioner to grant that exemption. (b) Nothing in this Section shall prohibit the issuance of a retail license authorizing the sale of alcoholic liquor to a restaurant, the primary business of which is the sale of goods baked on the premises if (i) the restaurant is newly constructed and located on a lot of not less than 10,000 square feet, (ii) the restaurant costs at least $1,000,000 to construct, (iii) the licensee is the titleholder to the premises and resides on the premises, and (iv) the construction of the restaurant is completed within 18 months of July 10, 1998 (the effective date of Public Act 90-617). (c) Nothing in this Section shall prohibit the issuance of a retail license authorizing the sale of alcoholic liquor incidental to a restaurant if (1) the primary business of the restaurant consists of the sale of food where the sale of liquor is incidental to the sale of food and the applicant is a completely new owner of the restaurant, (2) the immediately prior owner or operator of the premises where the restaurant is located operated the premises as a restaurant and held a valid retail license authorizing the sale of alcoholic liquor at the restaurant for at least part of the 24 months before the change of ownership, and (3) the restaurant is located 75 or more feet from a school. (d) In the interest of further developing Illinois' economy 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 2/30 in the area of commerce, tourism, convention, and banquet business, nothing in this Section shall prohibit issuance of a retail license authorizing the sale of alcoholic beverages to a restaurant, banquet facility, grocery store, or hotel having not fewer than 150 guest room accommodations located in a municipality of more than 500,000 persons, notwithstanding the proximity of such hotel, restaurant, banquet facility, or grocery store to any church or school, if the licensed premises described on the license are located within an enclosed mall or building of a height of at least 6 stories, or 60 feet in the case of a building that has been registered as a national landmark, or in a grocery store having a minimum of 56,010 square feet of floor space in a single story building in an open mall of at least 3.96 acres that is adjacent to a public school that opened as a boys technical high school in 1934, or in a grocery store having a minimum of 31,000 square feet of floor space in a single story building located a distance of more than 90 feet but less than 100 feet from a high school that opened in 1928 as a junior high school and became a senior high school in 1933, and in each of these cases if the sale of alcoholic liquors is not the principal business carried on by the licensee. For purposes of this Section, a "banquet facility" is any part of a building that caters to private parties and where the sale of alcoholic liquors is not the principal business. (e) Nothing in this Section shall prohibit the issuance of a license to a church or private school to sell at retail alcoholic liquor if any such sales are limited to periods when groups are assembled on the premises solely for the promotion of some common object other than the sale or consumption of alcoholic liquors. (f) Nothing in this Section shall prohibit a church or church affiliated school located in a home rule municipality or in a municipality with 75,000 or more inhabitants from locating within 100 feet of a property for which there is a preexisting license to sell alcoholic liquor at retail. In these instances, the local zoning authority may, by ordinance adopted simultaneously with the granting of an initial special use zoning permit for the church or church affiliated school, provide that the 100-foot restriction in this Section shall not apply to that church or church affiliated school and future retail liquor licenses. (g) Nothing in this Section shall prohibit the issuance of a retail license authorizing the sale of alcoholic liquor at premises within 100 feet, but not less than 90 feet, of a public school if (1) the premises have been continuously licensed to sell alcoholic liquor for a period of at least 50 years, (2) the premises are located in a municipality having a population of over 500,000 inhabitants, (3) the licensee is an individual who is a member of a family that has held the previous 3 licenses for that location for more than 25 years, (4) the principal of the school and the alderman of the ward in which the school is located have delivered a written statement to the local liquor control commissioner stating that they do not object to the issuance of a license under this subsection (g), and (5) the local liquor control commissioner has received the written consent of a majority of the registered voters who live within 200 feet of the premises. (h) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor within premises and at an outdoor patio area attached to premises that are located in a municipality with a population in excess of 300,000 inhabitants and that are within 100 feet of a church if: 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 3/30 (1) the sale of alcoholic liquor at the premises is incidental to the sale of food, (2) the sale of liquor is not the principal business carried on by the licensee at the premises, (3) the premises are less than 1,000 square feet, (4) the premises are owned by the University of Illinois, (5) the premises are immediately adjacent to property owned by a church and are not less than 20 nor more than 40 feet from the church space used for worship services, and (6) the principal religious leader at the place of worship has indicated his or her support for the issuance of the license in writing. (i) Notwithstanding any provision in this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license to sell alcoholic liquor at a premises that is located within a municipality with a population in excess of 300,000 inhabitants and is within 100 feet of a church, synagogue, or other place of worship if: (1) the primary entrance of the premises and the primary entrance of the church, synagogue, or other place of worship are at least 100 feet apart, on parallel streets, and separated by an alley; and (2) the principal religious leader at the place of worship has not indicated his or her opposition to the issuance or renewal of the license in writing. (j) Notwithstanding any provision in this Section to the contrary, nothing in this Section shall prohibit the issuance of a retail license authorizing the sale of alcoholic liquor at a theater that is within 100 feet of a church if (1) the church owns the theater, (2) the church leases the theater to one or more entities, and (3) the theater is used by at least 5 different not-for-profit theater groups. (k) Notwithstanding any provision in this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at a premises that is located within a municipality with a population in excess of 1,000,000 inhabitants and is within 100 feet of a school if: (1) the primary entrance of the premises and the primary entrance of the school are parallel, on different streets, and separated by an alley; (2) the southeast corner of the premises are at least 350 feet from the southwest corner of the school; (3) the school was built in 1978; (4) the sale of alcoholic liquor at the premises is incidental to the sale of food; (5) the sale of alcoholic liquor is not the principal business carried on by the licensee at the premises; (6) the applicant is the owner of the restaurant and has held a valid license authorizing the sale of alcoholic liquor for the business to be conducted on the premises at a different location for more than 7 years; and (7) the premises is at least 2,300 square feet and sits on a lot that is between 6,100 and 6,150 square feet. (l) Notwithstanding any provision in this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at a premises that is located within a municipality with a population in excess of 1,000,000 inhabitants and is within 100 feet of a church or school if: (1) the primary entrance of the premises and the closest entrance of the church or school is at least 90 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 4/30 feet apart and no greater than 95 feet apart; (2) the shortest distance between the premises and the church or school is at least 80 feet apart and no greater than 85 feet apart; (3) the applicant is the owner of the restaurant and on November 15, 2006 held a valid license authorizing the sale of alcoholic liquor for the business to be conducted on the premises for at least 14 different locations; (4) the sale of alcoholic liquor at the premises is incidental to the sale of food; (5) the sale of alcoholic liquor is not the principal business carried on by the licensee at the premises; (6) the premises is at least 3,200 square feet and sits on a lot that is between 7,150 and 7,200 square feet; and (7) the principal religious leader at the place of worship has not indicated his or her opposition to the issuance or renewal of the license in writing. (m) Notwithstanding any provision in this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at a premises that is located within a municipality with a population in excess of 1,000,000 inhabitants and is within 100 feet of a church if: (1) the premises and the church are perpendicular, and the primary entrance of the premises faces South while the primary entrance of the church faces West and the distance between the two entrances is more than 100 feet; (2) the shortest distance between the premises lot line and the exterior wall of the church is at least 80 feet; (3) the church was established at the current location in 1916 and the present structure was erected in 1925; (4) the premises is a single story, single use building with at least 1,750 square feet and no more than 2,000 square feet; (5) the sale of alcoholic liquor at the premises is incidental to the sale of food; (6) the sale of alcoholic liquor is not the principal business carried on by the licensee at the premises; and (7) the principal religious leader at the place of worship has not indicated his or her opposition to the issuance or renewal of the license in writing. (n) Notwithstanding any provision in this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at a premises that is located within a municipality with a population in excess of 1,000,000 inhabitants and is within 100 feet of a school if: (1) the school is a City of Chicago School District 299 school; (2) the school is located within subarea E of City of Chicago Residential Business Planned Development Number 70; (3) the sale of alcoholic liquor is not the principal business carried on by the licensee on the premises; (4) the sale of alcoholic liquor at the premises is incidental to the sale of food; and (5) the administration of City of Chicago School District 299 has expressed, in writing, its support for the issuance of the license. (o) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a retail license authorizing the sale of alcoholic liquor at a premises that is located within a 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 5/30 municipality in excess of 1,000,000 inhabitants and within 100 feet of a church if: (1) the sale of alcoholic liquor at the premises is incidental to the sale of food; (2) the sale of alcoholic liquor is not the principal business carried on by the licensee at the premises; (3) the premises is located on a street that runs perpendicular to the street on which the church is located; (4) the primary entrance of the premises is at least 100 feet from the primary entrance of the church; (5) the shortest distance between any part of the premises and any part of the church is at least 60 feet; (6) the premises is between 3,600 and 4,000 square feet and sits on a lot that is between 3,600 and 4,000 square feet; and (7) the premises was built in the year 1909. For purposes of this subsection (o), "premises" means a place of business together with a privately owned outdoor location that is adjacent to the place of business. (p) Notwithstanding any provision in this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at a premises that is located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church if: (1) the shortest distance between the backdoor of the premises, which is used as an emergency exit, and the church is at least 80 feet; (2) the church was established at the current location in 1889; and (3) liquor has been sold on the premises since at least 1985. (q) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor within a premises that is located in a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church-owned property if: (1) the premises is located within a larger building operated as a grocery store; (2) the area of the premises does not exceed 720 square feet and the area of the larger building exceeds 18,000 square feet; (3) the larger building containing the premises is within 100 feet of the nearest property line of a church-owned property on which a church-affiliated school is located; (4) the sale of liquor is not the principal business carried on within the larger building; (5) the primary entrance of the larger building and the premises and the primary entrance of the church-affiliated school are on different, parallel streets, and the distance between the 2 primary entrances is more than 100 feet; (6) the larger building is separated from the church-owned property and church-affiliated school by an alley; (7) the larger building containing the premises and the church building front are on perpendicular streets and are separated by a street; and (8) (Blank). (r) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance, renewal, or maintenance of a license authorizing the sale of 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 6/30 alcoholic liquor incidental to the sale of food within a restaurant established in a premises that is located in a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church if: (1) the primary entrance of the church and the primary entrance of the restaurant are at least 100 feet apart; (2) the restaurant has operated on the ground floor and lower level of a multi-story, multi-use building for more than 40 years; (3) the primary business of the restaurant consists of the sale of food where the sale of liquor is incidental to the sale of food; (4) the sale of alcoholic liquor is conducted primarily in the below-grade level of the restaurant to which the only public access is by a staircase located inside the restaurant; and (5) the restaurant has held a license authorizing the sale of alcoholic liquor on the premises for more than 40 years. (s) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit renewal of a license authorizing the sale of alcoholic liquor at a premises that is located within a municipality with a population more than 5,000 and less than 10,000 and is within 100 feet of a church if: (1) the church was established at the location within 100 feet of the premises after a license for the sale of alcoholic liquor at the premises was first issued; (2) a license for sale of alcoholic liquor at the premises was first issued before January 1, 2007; and (3) a license for the sale of alcoholic liquor on the premises has been continuously in effect since January 1, 2007, except for interruptions between licenses of no more than 90 days. (t) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor incidental to the sale of food within a restaurant that is established in a premises that is located in a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a school and a church if: (1) the restaurant is located inside a five-story building with over 16,800 square feet of commercial space; (2) the area of the premises does not exceed 31,050 square feet; (3) the area of the restaurant does not exceed 5,800 square feet; (4) the building has no less than 78 condominium units; (5) the construction of the building in which the restaurant is located was completed in 2006; (6) the building has 10 storefront properties, 3 of which are used for the restaurant; (7) the restaurant will open for business in 2010; (8) the building is north of the school and separated by an alley; and (9) the principal religious leader of the church and either the alderman of the ward in which the school is located or the principal of the school have delivered a written statement to the local liquor control commissioner stating that he or she does not object to the issuance of a license under this subsection (t). (u) Notwithstanding any provision in this Section to the contrary, nothing in this Section shall prohibit the issuance 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 7/30 or renewal of a license to sell alcoholic liquor at a premises that is located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a school if: (1) the premises operates as a restaurant and has been in operation since February 2008; (2) the applicant is the owner of the premises; (3) the sale of alcoholic liquor is incidental to the sale of food; (4) the sale of alcoholic liquor is not the principal business carried on by the licensee on the premises; (5) the premises occupy the first floor of a 3-story building that is at least 90 years old; (6) the rear lot of the school and the rear corner of the building that the premises occupy are separated by an alley; (7) the distance from the southwest corner of the property line of the school and the northeast corner of the building that the premises occupy is at least 16 feet, 5 inches; (8) the distance from the rear door of the premises to the southwest corner of the property line of the school is at least 93 feet; (9) the school is a City of Chicago School District 299 school; (10) the school's main structure was erected in 1902 and an addition was built to the main structure in 1959; and (11) the principal of the school and the alderman in whose district the premises are located have expressed, in writing, their support for the issuance of the license. (v) Notwithstanding any provision in this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at a premises that is located within a municipality with a population in excess of 1,000,000 inhabitants and is within 100 feet of a school if: (1) the total land area of the premises for which the license or renewal is sought is more than 600,000 square feet; (2) the premises for which the license or renewal is sought has more than 600 parking stalls; (3) the total area of all buildings on the premises for which the license or renewal is sought exceeds 140,000 square feet; (4) the property line of the premises for which the license or renewal is sought is separated from the property line of the school by a street; (5) the distance from the school's property line to the property line of the premises for which the license or renewal is sought is at least 60 feet; (6) as of June 14, 2011 (the effective date of Public Act 97-9), the premises for which the license or renewal is sought is located in the Illinois Medical District. (w) Notwithstanding any provision in this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license to sell alcoholic liquor at a premises that is located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church if: (1) the sale of alcoholic liquor at the premises is incidental to the sale of food; (2) the sale of alcoholic liquor is not the principal 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 8/30 business carried on by the licensee at the premises; (3) the premises occupy the first floor and basement of a 2-story building that is 106 years old; (4) the premises is at least 7,000 square feet and located on a lot that is at least 11,000 square feet; (5) the premises is located directly west of the church, on perpendicular streets, and separated by an alley; (6) the distance between the property line of the premises and the property line of the church is at least 20 feet; (7) the distance between the primary entrance of the premises and the primary entrance of the church is at least 130 feet; and (8) the church has been at its location for at least 40 years. (x) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at a premises that is located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church if: (1) the sale of alcoholic liquor is not the principal business carried on by the licensee at the premises; (2) the church has been operating in its current location since 1973; (3) the premises has been operating in its current location since 1988; (4) the church and the premises are owned by the same parish; (5) the premises is used for cultural and educational purposes; (6) the primary entrance to the premises and the primary entrance to the church are located on the same street; (7) the principal religious leader of the church has indicated his support of the issuance of the license; (8) the premises is a 2-story building of approximately 23,000 square feet; and (9) the premises houses a ballroom on its ground floor of approximately 5,000 square feet. (y) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at a premises that is located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a school if: (1) the sale of alcoholic liquor is not the principal business carried on by the licensee at the premises; (2) the sale of alcoholic liquor at the premises is incidental to the sale of food; (3) according to the municipality, the distance between the east property line of the premises and the west property line of the school is 97.8 feet; (4) the school is a City of Chicago School District 299 school; (5) the school has been operating since 1959; (6) the primary entrance to the premises and the primary entrance to the school are located on the same street; (7) the street on which the entrances of the premises and the school are located is a major diagonal thoroughfare; 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 9/30 (8) the premises is a single-story building of approximately 2,900 square feet; and (9) the premises is used for commercial purposes only. (z) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at a premises that is located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a mosque if: (1) the sale of alcoholic liquor is not the principal business carried on by the licensee at the premises; (2) the licensee shall only sell packaged liquors at the premises; (3) the licensee is a national retail chain having over 100 locations within the municipality; (4) the licensee has over 8,000 locations nationwide; (5) the licensee has locations in all 50 states; (6) the premises is located in the North-East quadrant of the municipality; (7) the premises is a free-standing building that has "drive-through" pharmacy service; (8) the premises has approximately 14,490 square feet of retail space; (9) the premises has approximately 799 square feet of pharmacy space; (10) the premises is located on a major arterial street that runs east-west and accepts truck traffic; and (11) the alderman of the ward in which the premises is located has expressed, in writing, his or her support for the issuance of the license. (aa) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at a premises that is located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church if: (1) the sale of alcoholic liquor is not the principal business carried on by the licensee at the premises; (2) the licensee shall only sell packaged liquors at the premises; (3) the licensee is a national retail chain having over 100 locations within the municipality; (4) the licensee has over 8,000 locations nationwide; (5) the licensee has locations in all 50 states; (6) the premises is located in the North-East quadrant of the municipality; (7) the premises is located across the street from a national grocery chain outlet; (8) the premises has approximately 16,148 square feet of retail space; (9) the premises has approximately 992 square feet of pharmacy space; (10) the premises is located on a major arterial street that runs north-south and accepts truck traffic; and (11) the alderman of the ward in which the premises is located has expressed, in writing, his or her support for the issuance of the license. (bb) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at a premises that is located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church if: 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 10/30 (1) the sale of alcoholic liquor is not the principal business carried on by the licensee at the premises; (2) the sale of alcoholic liquor at the premises is incidental to the sale of food; (3) the primary entrance to the premises and the primary entrance to the church are located on the same street; (4) the premises is across the street from the church; (5) the street on which the premises and the church are located is a major arterial street that runs east-west; (6) the church is an elder-led and Bible-based Assyrian church; (7) the premises and the church are both single-story buildings; (8) the storefront directly west of the church is being used as a restaurant; and (9) the distance between the northern-most property line of the premises and the southern-most property line of the church is 65 feet. (cc) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at a premises that is located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a school if: (1) the sale of alcoholic liquor is not the principal business carried on by the licensee at the premises; (2) the licensee shall only sell packaged liquors at the premises; (3) the licensee is a national retail chain; (4) as of October 25, 2011, the licensee has 1,767 stores operating nationwide, 87 stores operating in the State, and 10 stores operating within the municipality; (5) the licensee shall occupy approximately 124,000 square feet of space in the basement and first and second floors of a building located across the street from a school; (6) the school opened in August of 2009 and occupies approximately 67,000 square feet of space; and (7) the building in which the premises shall be located has been listed on the National Register of Historic Places since April 17, 1970. (dd) Notwithstanding any provision in this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor within a full-service grocery store at a premises that is located within a municipality with a population in excess of 1,000,000 inhabitants and is within 100 feet of a school if: (1) the premises is constructed on land that was purchased from the municipality at a fair market price; (2) the premises is constructed on land that was previously used as a parking facility for public safety employees; (3) the sale of alcoholic liquor is not the principal business carried on by the licensee at the premises; (4) the main entrance to the store is more than 100 feet from the main entrance to the school; (5) the premises is to be new construction; (6) the school is a private school; (7) the principal of the school has given written approval for the license; (8) the alderman of the ward where the premises is located has given written approval of the issuance of the 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 11/30 license; (9) the grocery store level of the premises is between 60,000 and 70,000 square feet; and (10) the owner and operator of the grocery store operates 2 other grocery stores that have alcoholic liquor licenses within the same municipality. (ee) Notwithstanding any provision in this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor within a full-service grocery store at a premises that is located within a municipality with a population in excess of 1,000,000 inhabitants and is within 100 feet of a school if: (1) the premises is constructed on land that once contained an industrial steel facility; (2) the premises is located on land that has undergone environmental remediation; (3) the premises is located within a retail complex containing retail stores where some of the stores sell alcoholic beverages; (4) the principal activity of any restaurant in the retail complex is the sale of food, and the sale of alcoholic liquor is incidental to the sale of food; (5) the sale of alcoholic liquor is not the principal business carried on by the grocery store; (6) the entrance to any business that sells alcoholic liquor is more than 100 feet from the entrance to the school; (7) the alderman of the ward where the premises is located has given written approval of the issuance of the license; and (8) the principal of the school has given written consent to the issuance of the license. (ff) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at a premises that is located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a school if: (1) the sale of alcoholic liquor is not the principal business carried on at the premises; (2) the sale of alcoholic liquor at the premises is incidental to the operation of a theater; (3) the premises is a one and one-half-story building of approximately 10,000 square feet; (4) the school is a City of Chicago School District 299 school; (5) the primary entrance of the premises and the primary entrance of the school are at least 300 feet apart and no more than 400 feet apart; (6) the alderman of the ward in which the premises is located has expressed, in writing, his support for the issuance of the license; and (7) the principal of the school has expressed, in writing, that there is no objection to the issuance of a license under this subsection (ff). (gg) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor incidental to the sale of food within a restaurant or banquet facility established in a premises that is located in a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church if: (1) the sale of alcoholic liquor is not the principal 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 12/30 business carried on by the licensee at the premises; (2) the property on which the church is located and the property on which the premises are located are both within a district originally listed on the National Register of Historic Places on February 14, 1979; (3) the property on which the premises are located contains one or more multi-story buildings that are at least 95 years old and have no more than three stories; (4) the building in which the church is located is at least 120 years old; (5) the property on which the church is located is immediately adjacent to and west of the property on which the premises are located; (6) the western boundary of the property on which the premises are located is no less than 118 feet in length and no more than 122 feet in length; (7) as of December 31, 2012, both the church property and the property on which the premises are located are within 250 feet of City of Chicago Business-Residential Planned Development Number 38; (8) the principal religious leader at the place of worship has indicated his or her support for the issuance of the license in writing; and (9) the alderman in whose district the premises are located has expressed his or her support for the issuance of the license in writing. For the purposes of this subsection, "banquet facility" means the part of the building that is located on the floor above a restaurant and caters to private parties and where the sale of alcoholic liquors is not the principal business. (hh) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor within a hotel and at an outdoor patio area attached to the hotel that are located in a municipality with a population in excess of 1,000,000 inhabitants and that are within 100 feet of a hospital if: (1) the sale of alcoholic liquor is not the principal business carried on by the licensee at the hotel; (2) the hotel is located within the City of Chicago Business Planned Development Number 468; and (3) the hospital is located within the City of Chicago Institutional Planned Development Number 3. (ii) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor within a restaurant and at an outdoor patio area attached to the restaurant that are located in a municipality with a population in excess of 1,000,000 inhabitants and that are within 100 feet of a church if: (1) the sale of alcoholic liquor at the premises is not the principal business carried on by the licensee and is incidental to the sale of food; (2) the restaurant has been operated on the street level of a 2-story building located on a corner lot since 2008; (3) the restaurant is between 3,700 and 4,000 square feet and sits on a lot that is no more than 6,200 square feet; (4) the primary entrance to the restaurant and the primary entrance to the church are located on the same street; (5) the street on which the restaurant and the church 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 13/30 are located is a major east-west street; (6) the restaurant and the church are separated by a one-way northbound street; (7) the church is located to the west of and no more than 65 feet from the restaurant; and (8) the principal religious leader at the place of worship has indicated his or her consent to the issuance of the license in writing. (jj) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church if: (1) the sale of alcoholic liquor is not the principal business carried on by the licensee at the premises; (2) the sale of alcoholic liquor is incidental to the sale of food; (3) the premises are located east of the church, on perpendicular streets, and separated by an alley; (4) the distance between the primary entrance of the premises and the primary entrance of the church is at least 175 feet; (5) the distance between the property line of the premises and the property line of the church is at least 40 feet; (6) the licensee has been operating at the premises since 2012; (7) the church was constructed in 1904; (8) the alderman of the ward in which the premises is located has expressed, in writing, his or her support for the issuance of the license; and (9) the principal religious leader of the church has delivered a written statement that he or she does not object to the issuance of a license under this subsection (jj). (kk) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at a premises that is located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a school if: (1) the sale of alcoholic liquor is not the principal business carried on by the licensee at the premises; (2) the licensee shall only sell packaged liquors on the premises; (3) the licensee is a national retail chain; (4) as of February 27, 2013, the licensee had 1,778 stores operating nationwide, 89 operating in this State, and 11 stores operating within the municipality; (5) the licensee shall occupy approximately 169,048 square feet of space within a building that is located across the street from a tuition-based preschool; and (6) the alderman of the ward in which the premises is located has expressed, in writing, his or her support for the issuance of the license. (ll) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at a premises that is located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a school if: (1) the sale of alcoholic liquor is not the principal 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 14/30 business carried on by the licensee at the premises; (2) the licensee shall only sell packaged liquors on the premises; (3) the licensee is a national retail chain; (4) as of February 27, 2013, the licensee had 1,778 stores operating nationwide, 89 operating in this State, and 11 stores operating within the municipality; (5) the licensee shall occupy approximately 191,535 square feet of space within a building that is located across the street from an elementary school; and (6) the alderman of the ward in which the premises is located has expressed, in writing, his or her support for the issuance of the license. (mm) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor within premises and at an outdoor patio or sidewalk cafe, or both, attached to premises that are located in a municipality with a population in excess of 1,000,000 inhabitants and that are within 100 feet of a hospital if: (1) the primary business of the restaurant consists of the sale of food where the sale of liquor is incidental to the sale of food; (2) as a restaurant, the premises may or may not offer catering as an incidental part of food service; (3) the primary business of the restaurant is conducted in space owned by a hospital or an entity owned or controlled by, under common control with, or that controls a hospital, and the chief hospital administrator has expressed his or her support for the issuance of the license in writing; and (4) the hospital is an adult acute care facility primarily located within the City of Chicago Institutional Planned Development Number 3. (nn) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at a premises that is located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church if: (1) the sale of alcoholic liquor is not the principal business carried out on the premises; (2) the sale of alcoholic liquor at the premises is incidental to the operation of a theater; (3) the premises are a building that was constructed in 1913 and opened on May 24, 1915 as a vaudeville theater, and the premises were converted to a motion picture theater in 1935; (4) the church was constructed in 1889 with a stone exterior; (5) the primary entrance of the premises and the primary entrance of the church are at least 100 feet apart; (6) the principal religious leader at the place of worship has indicated his or her consent to the issuance of the license in writing; and (7) the alderman in whose ward the premises are located has expressed his or her support for the issuance of the license in writing. (oo) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at a premises that is located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 15/30 feet of a mosque, church, or other place of worship if: (1) the primary entrance of the premises and the primary entrance of the mosque, church, or other place of worship are perpendicular and are on different streets; (2) the primary entrance to the premises faces West and the primary entrance to the mosque, church, or other place of worship faces South; (3) the distance between the 2 primary entrances is at least 100 feet; (4) the mosque, church, or other place of worship was established in a location within 100 feet of the premises after a license for the sale of alcohol at the premises was first issued; (5) the mosque, church, or other place of worship was established on or around January 1, 2011; (6) a license for the sale of alcohol at the premises was first issued on or before January 1, 1985; (7) a license for the sale of alcohol at the premises has been continuously in effect since January 1, 1985, except for interruptions between licenses of no more than 90 days; and (8) the premises are a single-story, single-use building of at least 3,000 square feet and no more than 3,380 square feet. (pp) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor incidental to the sale of food within a restaurant or banquet facility established on premises that are located in a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of at least one church if: (1) the sale of liquor shall not be the principal business carried on by the licensee at the premises; (2) the premises are at least 2,000 square feet and no more than 10,000 square feet and is located in a single-story building; (3) the property on which the premises are located is within an area that, as of 2009, was designated as a Renewal Community by the United States Department of Housing and Urban Development; (4) the property on which the premises are located and the properties on which the churches are located are on the same street; (5) the property on which the premises are located is immediately adjacent to and east of the property on which at least one of the churches is located; (6) the property on which the premises are located is across the street and southwest of the property on which another church is located; (7) the principal religious leaders of the churches have indicated their support for the issuance of the license in writing; and (8) the alderman in whose ward the premises are located has expressed his or her support for the issuance of the license in writing. For purposes of this subsection (pp), "banquet facility" means the part of the building that caters to private parties and where the sale of alcoholic liquors is not the principal business. (qq) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 16/30 liquor on premises that are located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church or school if: (1) the primary entrance of the premises and the closest entrance of the church or school are at least 200 feet apart and no greater than 300 feet apart; (2) the shortest distance between the premises and the church or school is at least 66 feet apart and no greater than 81 feet apart; (3) the premises are a single-story, steel-framed commercial building with at least 18,042 square feet, and was constructed in 1925 and 1997; (4) the owner of the business operated within the premises has been the general manager of a similar supermarket within one mile from the premises, which has had a valid license authorizing the sale of alcoholic liquor since 2002, and is in good standing with the City of Chicago; (5) the principal religious leader at the place of worship has indicated his or her support to the issuance or renewal of the license in writing; (6) the alderman of the ward has indicated his or her support to the issuance or renewal of the license in writing; and (7) the principal of the school has indicated his or her support to the issuance or renewal of the license in writing. (rr) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a club that leases space to a school if: (1) the sale of alcoholic liquor is not the principal business carried out on the premises; (2) the sale of alcoholic liquor at the premises is incidental to the operation of a grocery store; (3) the premises are a building of approximately 1,750 square feet and is rented by the owners of the grocery store from a family member; (4) the property line of the premises is approximately 68 feet from the property line of the club; (5) the primary entrance of the premises and the primary entrance of the club where the school leases space are at least 100 feet apart; (6) the director of the club renting space to the school has indicated his or her consent to the issuance of the license in writing; and (7) the alderman in whose district the premises are located has expressed his or her support for the issuance of the license in writing. (ss) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church if: (1) the premises are located within a 15 unit building with 13 residential apartments and 2 commercial spaces, and the licensee will occupy both commercial spaces; (2) a restaurant has been operated on the premises since June 2011; (3) the restaurant currently occupies 1,075 square 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 17/30 feet, but will be expanding to include 975 additional square feet; (4) the sale of alcoholic liquor is not the principal business carried on by the licensee at the premises; (5) the premises are located south of the church and on the same street and are separated by a one-way westbound street; (6) the primary entrance of the premises is at least 93 feet from the primary entrance of the church; (7) the shortest distance between any part of the premises and any part of the church is at least 72 feet; (8) the building in which the restaurant is located was built in 1910; (9) the alderman of the ward in which the premises are located has expressed, in writing, his or her support for the issuance of the license; and (10) the principal religious leader of the church has delivered a written statement that he or she does not object to the issuance of a license under this subsection (ss). (tt) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church if: (1) the sale of alcoholic liquor is not the principal business carried on by the licensee at the premises; (2) the sale of alcoholic liquor is incidental to the sale of food; (3) the sale of alcoholic liquor at the premises was previously authorized by a package goods liquor license; (4) the premises are at least 40,000 square feet with 25 parking spaces in the contiguous surface lot to the north of the store and 93 parking spaces on the roof; (5) the shortest distance between the lot line of the parking lot of the premises and the exterior wall of the church is at least 80 feet; (6) the distance between the building in which the church is located and the building in which the premises are located is at least 180 feet; (7) the main entrance to the church faces west and is at least 257 feet from the main entrance of the premises; and (8) the applicant is the owner of 10 similar grocery stores within the City of Chicago and the surrounding area and has been in business for more than 30 years. (uu) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church if: (1) the sale of alcoholic liquor is not the principal business carried on by the licensee at the premises; (2) the sale of alcoholic liquor is incidental to the operation of a grocery store; (3) the premises are located in a building that is approximately 68,000 square feet with 157 parking spaces on property that was previously vacant land; (4) the main entrance to the church faces west and is at least 500 feet from the entrance of the premises, which 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 18/30 faces north; (5) the church and the premises are separated by an alley; (6) the applicant is the owner of 9 similar grocery stores in the City of Chicago and the surrounding area and has been in business for more than 40 years; and (7) the alderman of the ward in which the premises are located has expressed, in writing, his or her support for the issuance of the license. (vv) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church if: (1) the sale of alcoholic liquor is the principal business carried on by the licensee at the premises; (2) the sale of alcoholic liquor is primary to the sale of food; (3) the premises are located south of the church and on perpendicular streets and are separated by a driveway; (4) the primary entrance of the premises is at least 100 feet from the primary entrance of the church; (5) the shortest distance between any part of the premises and any part of the church is at least 15 feet; (6) the premises are less than 100 feet from the church center, but greater than 100 feet from the area within the building where church services are held; (7) the premises are 25,830 square feet and sit on a lot that is 0.48 acres; (8) the premises were once designated as a Korean American Presbyterian Church and were once used as a Masonic Temple; (9) the premises were built in 1910; (10) the alderman of the ward in which the premises are located has expressed, in writing, his or her support for the issuance of the license; and (11) the principal religious leader of the church has delivered a written statement that he or she does not object to the issuance of a license under this subsection (vv). For the purposes of this subsection (vv), "premises" means a place of business together with a privately owned outdoor location that is adjacent to the place of business. (ww) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a school if: (1) the school is located within Sub Area III of City of Chicago Residential-Business Planned Development Number 523, as amended; and (2) the premises are located within Sub Area I, Sub Area II, or Sub Area IV of City of Chicago Residential-Business Planned Development Number 523, as amended. (xx) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church if: 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 19/30 (1) the sale of wine or wine-related products is the exclusive business carried on by the licensee at the premises; (2) the primary entrance of the premises and the primary entrance of the church are at least 100 feet apart and are located on different streets; (3) the building in which the premises are located and the building in which the church is located are separated by an alley; (4) the premises consists of less than 2,000 square feet of floor area dedicated to the sale of wine or wine-related products; (5) the premises are located on the first floor of a 2-story building that is at least 99 years old and has a residential unit on the second floor; and (6) the principal religious leader at the church has indicated his or her support for the issuance or renewal of the license in writing. (yy) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church if: (1) the premises are a 27-story hotel containing 191 guest rooms; (2) the sale of alcoholic liquor is not the principal business carried on by the licensee at the premises and is limited to a restaurant located on the first floor of the hotel; (3) the hotel is adjacent to the church; (4) the site is zoned as DX-16; (5) the principal religious leader of the church has delivered a written statement that he or she does not object to the issuance of a license under this subsection (yy); and (6) the alderman of the ward in which the premises are located has expressed, in writing, his or her support for the issuance of the license. (zz) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church if: (1) the premises are a 15-story hotel containing 143 guest rooms; (2) the premises are approximately 85,691 square feet; (3) a restaurant is operated on the premises; (4) the restaurant is located in the first floor lobby of the hotel; (5) the sale of alcoholic liquor is not the principal business carried on by the licensee at the premises; (6) the hotel is located approximately 50 feet from the church and is separated from the church by a public street on the ground level and by air space on the upper level, which is where the public entrances are located; (7) the site is zoned as DX-16; (8) the principal religious leader of the church has delivered a written statement that he or she does not object to the issuance of a license under this subsection (zz); and (9) the alderman of the ward in which the premises are 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 20/30 located has expressed, in writing, his or her support for the issuance of the license. (aaa) Notwithstanding any provision in this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor within a full-service grocery store at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a school if: (1) the sale of alcoholic liquor is not the primary business activity of the grocery store; (2) the premises are newly constructed on land that was formerly used by the Young Men's Christian Association; (3) the grocery store is located within a planned development that was approved by the municipality in 2007; (4) the premises are located in a multi-building, mixed-use complex; (5) the entrance to the grocery store is located more than 200 feet from the entrance to the school; (6) the entrance to the grocery store is located across the street from the back of the school building, which is not used for student or public access; (7) the grocery store executed a binding lease for the property in 2008; (8) the premises consist of 2 levels and occupy more than 80,000 square feet; (9) the owner and operator of the grocery store operates at least 10 other grocery stores that have alcoholic liquor licenses within the same municipality; and (10) the director of the school has expressed, in writing, his or her support for the issuance of the license. (bbb) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church if: (1) the sale of alcoholic liquor at the premises is incidental to the sale of food; (2) the premises are located in a single-story building of primarily brick construction containing at least 6 commercial units constructed before 1940; (3) the premises are located in a B3-2 zoning district; (4) the premises are less than 4,000 square feet; (5) the church established its congregation in 1891 and completed construction of the church building in 1990; (6) the premises are located south of the church; (7) the premises and church are located on the same street and are separated by a one-way westbound street; and (8) the principal religious leader of the church has not indicated his or her opposition to the issuance or renewal of the license in writing. (ccc) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor within a full-service grocery store at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church and school if: (1) as of March 14, 2007, the premises are located in a City of Chicago Residential-Business Planned Development No. 1052; (2) the sale of alcoholic liquor is not the principal 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 21/30 business carried on by the licensee at the premises; (3) the sale of alcoholic liquor is incidental to the operation of a grocery store and comprises no more than 10% of the total in-store sales; (4) the owner and operator of the grocery store operates at least 10 other grocery stores that have alcoholic liquor licenses within the same municipality; (5) the premises are new construction when the license is first issued; (6) the constructed premises are to be no less than 50,000 square feet; (7) the school is a private church-affiliated school; (8) the premises and the property containing the church and church-affiliated school are located on perpendicular streets and the school and church are adjacent to one another; (9) the pastor of the church and school has expressed, in writing, support for the issuance of the license; and (10) the alderman of the ward in which the premises are located has expressed, in writing, his or her support for the issuance of the license. (ddd) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church or school if: (1) the business has been issued a license from the municipality to allow the business to operate a theater on the premises; (2) the theater has less than 200 seats; (3) the premises are approximately 2,700 to 3,100 square feet of space; (4) the premises are located to the north of the church; (5) the primary entrance of the premises and the primary entrance of any church within 100 feet of the premises are located either on a different street or across a right-of-way from the premises; (6) the primary entrance of the premises and the primary entrance of any school within 100 feet of the premises are located either on a different street or across a right-of-way from the premises; (7) the premises are located in a building that is at least 100 years old; and (8) any church or school located within 100 feet of the premises has indicated its support for the issuance or renewal of the license to the premises in writing. (eee) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church and school if: (1) the sale of alcoholic liquor is incidental to the sale of food; (2) the sale of alcoholic liquor is not the principal business carried on by the applicant on the premises; (3) a family-owned restaurant has operated on the premises since 1957; (4) the premises occupy the first floor of a 3-story building that is at least 90 years old; (5) the distance between the property line of the 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 22/30 premises and the property line of the church is at least 20 feet; (6) the church was established at its current location and the present structure was erected before 1900; (7) the primary entrance of the premises is at least 75 feet from the primary entrance of the church; (8) the school is affiliated with the church; (9) the principal religious leader at the place of worship has indicated his or her support for the issuance of the license in writing; (10) the principal of the school has indicated in writing that he or she is not opposed to the issuance of the license; and (11) the alderman of the ward in which the premises are located has expressed, in writing, his or her lack of an objection to the issuance of the license. (fff) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church if: (1) the sale of alcoholic liquor is not the principal business carried on by the licensee at the premises; (2) the sale of alcoholic liquor at the premises is incidental to the operation of a grocery store; (3) the premises are a one-story building containing approximately 10,000 square feet and are rented by the owners of the grocery store; (4) the sale of alcoholic liquor at the premises occurs in a retail area of the grocery store that is approximately 3,500 square feet; (5) the grocery store has operated at the location since 1984; (6) the grocery store is closed on Sundays; (7) the property on which the premises are located is a corner lot that is bound by 3 streets and an alley, where one street is a one-way street that runs north-south, one street runs east-west, and one street runs northwest-southeast; (8) the property line of the premises is approximately 16 feet from the property line of the building where the church is located; (9) the premises are separated from the building containing the church by a public alley; (10) the primary entrance of the premises and the primary entrance of the church are at least 100 feet apart; (11) representatives of the church have delivered a written statement that the church does not object to the issuance of a license under this subsection (fff); and (12) the alderman of the ward in which the grocery store is located has expressed, in writing, his or her support for the issuance of the license. (ggg) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of licenses authorizing the sale of alcoholic liquor within a restaurant or lobby coffee house at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church and school if: (1) a residential retirement home formerly operated on the premises and the premises are being converted into a new apartment living complex containing studio and 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 23/30 one-bedroom apartments with ground floor retail space; (2) the restaurant and lobby coffee house are located within a Community Shopping District within the municipality; (3) the premises are located in a single-building, mixed-use complex that, in addition to the restaurant and lobby coffee house, contains apartment residences, a fitness center for the residents of the apartment building, a lobby designed as a social center for the residents, a rooftop deck, and a patio with a dog run for the exclusive use of the residents; (4) the sale of alcoholic liquor is not the primary business activity of the apartment complex, restaurant, or lobby coffee house; (5) the entrance to the apartment residence is more than 310 feet from the entrance to the school and church; (6) the entrance to the apartment residence is located at the end of the block around the corner from the south side of the school building; (7) the school is affiliated with the church; (8) the pastor of the parish, principal of the school, and the titleholder to the church and school have given written consent to the issuance of the license; (9) the alderman of the ward in which the premises are located has given written consent to the issuance of the license; and (10) the neighborhood block club has given written consent to the issuance of the license. (hhh) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license to sell alcoholic liquor at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a home for indigent persons or a church if: (1) a restaurant operates on the premises and has been in operation since January of 2014; (2) the sale of alcoholic liquor is incidental to the sale of food; (3) the sale of alcoholic liquor is not the principal business carried on by the licensee on the premises; (4) the premises occupy the first floor of a 3-story building that is at least 100 years old; (5) the primary entrance to the premises is more than 100 feet from the primary entrance to the home for indigent persons, which opened in 1989 and is operated to address homelessness and provide shelter; (6) the primary entrance to the premises and the primary entrance to the home for indigent persons are located on different streets; (7) the executive director of the home for indigent persons has given written consent to the issuance of the license; (8) the entrance to the premises is located within 100 feet of a Buddhist temple; (9) the entrance to the premises is more than 100 feet from where any worship or educational programming is conducted by the Buddhist temple and is located in an area used only for other purposes; and (10) the president and the board of directors of the Buddhist temple have given written consent to the issuance of the license. (iii) Notwithstanding any provision of this Section to the 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 24/30 contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at premises located within a municipality in excess of 1,000,000 inhabitants and within 100 feet of a home for the aged if: (1) the sale of alcoholic liquor is not the principal business carried on by the licensee on the premises; (2) the sale of alcoholic liquor at the premises is incidental to the operation of a restaurant; (3) the premises are on the ground floor of a multi-floor, university-affiliated housing facility; (4) the premises occupy 1,916 square feet of space, with the total square footage from which liquor will be sold, served, and consumed to be 900 square feet; (5) the premises are separated from the home for the aged by an alley; (6) the primary entrance to the premises and the primary entrance to the home for the aged are at least 500 feet apart and located on different streets; (7) representatives of the home for the aged have expressed, in writing, that the home does not object to the issuance of a license under this subsection; and (8) the alderman of the ward in which the restaurant is located has expressed, in writing, his or her support for the issuance of the license. (jjj) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a school if: (1) as of January 1, 2016, the premises were used for the sale of alcoholic liquor for consumption on the premises and were authorized to do so pursuant to a retail tavern license held by an individual as the sole proprietor of the premises; (2) the primary entrance to the school and the primary entrance to the premises are on the same street; (3) the school was founded in 1949; (4) the building in which the premises are situated was constructed before 1930; (5) the building in which the premises are situated is immediately across the street from the school; and (6) the school has not indicated its opposition to the issuance or renewal of the license in writing. (kkk) (Blank). (lll) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a synagogue or school if: (1) the sale of alcoholic liquor at the premises is incidental to the sale of food; (2) the sale of alcoholic liquor is not the principal business carried on by the licensee at the premises; (3) the premises are located on the same street on which the synagogue or school is located; (4) the primary entrance to the premises and the closest entrance to the synagogue or school is at least 100 feet apart; (5) the shortest distance between the premises and the synagogue or school is at least 65 feet apart and no 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 25/30 greater than 70 feet apart; (6) the premises are between 1,800 and 2,000 square feet; (7) the synagogue was founded in 1861; and (8) the leader of the synagogue has indicated, in writing, the synagogue's support for the issuance or renewal of the license. (mmm) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of licenses authorizing the sale of alcoholic liquor within a restaurant or lobby coffee house at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church if: (1) the sale of alcoholic liquor is not the principal business carried on by the licensee at the premises; (2) the sale of alcoholic liquor at the premises is incidental to the sale of food in a restaurant; (3) the restaurant has been run by the same family for at least 19 consecutive years; (4) the premises are located in a 3-story building in the most easterly part of the first floor; (5) the building in which the premises are located has residential housing on the second and third floors; (6) the primary entrance to the premises is on a north-south street around the corner and across an alley from the primary entrance to the church, which is on an east-west street; (7) the primary entrance to the church and the primary entrance to the premises are more than 160 feet apart; and (8) the church has expressed, in writing, its support for the issuance of a license under this subsection. (nnn) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of licenses authorizing the sale of alcoholic liquor within a restaurant or lobby coffee house at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a school and church or synagogue if: (1) the sale of alcoholic liquor is not the principal business carried on by the licensee at the premises; (2) the sale of alcoholic liquor at the premises is incidental to the sale of food in a restaurant; (3) the front door of the synagogue faces east on the next north-south street east of and parallel to the north-south street on which the restaurant is located where the restaurant's front door faces west; (4) the closest exterior pedestrian entrance that leads to the school or the synagogue is across an east-west street and at least 300 feet from the primary entrance to the restaurant; (5) the nearest church-related or school-related building is a community center building; (6) the restaurant is on the ground floor of a 3-story building constructed in 1896 with a brick façade; (7) the restaurant shares the ground floor with a theater, and the second and third floors of the building in which the restaurant is located consists of residential housing; (8) the leader of the synagogue and school has expressed, in writing, that the synagogue does not object to the issuance of a license under this subsection; and (9) the alderman of the ward in which the premises is 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 26/30 located has expressed, in writing, his or her support for the issuance of the license. (ooo) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at premises located within a municipality with a population in excess of 2,000 but less than 5,000 inhabitants in a county with a population in excess of 3,000,000 and within 100 feet of a home for the aged if: (1) as of March 1, 2016, the premises were used to sell alcohol pursuant to a retail tavern and packaged goods license issued by the municipality and held by a limited liability company as the proprietor of the premises; (2) the home for the aged was completed in 2015; (3) the home for the aged is a 5-story structure; (4) the building in which the premises are situated is directly adjacent to the home for the aged; (5) the building in which the premises are situated was constructed before 1950; (6) the home for the aged has not indicated its opposition to the issuance or renewal of the license; and (7) the president of the municipality has expressed in writing that he or she does not object to the issuance or renewal of the license. (ppp) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church or churches if: (1) the shortest distance between the premises and a church is at least 78 feet apart and no greater than 95 feet apart; (2) the premises are a single-story, brick commercial building and between 3,600 to 4,000 square feet and the original building was built before 1922; (3) the premises are located in a B3-2 zoning district; (4) the premises are separated from the buildings containing the churches by a street; (5) the previous owners of the business located on the premises held a liquor license for at least 10 years; (6) the new owner of the business located on the premises has managed 2 other food and liquor stores since 1997; (7) the principal religious leaders at the places of worship have indicated their support for the issuance or renewal of the license in writing; and (8) the alderman of the ward in which the premises are located has indicated his or her support for the issuance or renewal of the license in writing. (qqq) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church if: (1) the sale of alcoholic liquor at the premises is incidental to the sale of food; (2) the sale of alcoholic liquor is not the principal business carried on by the licensee at the premises; (3) the premises are located on the opposite side of the same street on which the church is located; (4) the church is located on a corner lot; 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 27/30 (5) the shortest distance between the premises and the church is at least 90 feet apart and no greater than 95 feet apart; (6) the premises are at least 3,000 but no more than 5,000 square feet; (7) the church's original chapel was built in 1858; (8) the church's first congregation was organized in 1860; and (9) the leaders of the church and the alderman of the ward in which the premises are located has expressed, in writing, their support for the issuance of the license. (rrr) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at a restaurant or banquet facility established within premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church or school if: (1) the sale of alcoholic liquor at the premises is incidental to the sale of food; (2) the sale of alcoholic liquor is not the principal business carried on by the licensee at the premises; (3) the immediately prior owner or the operator of the restaurant or banquet facility held a valid retail license authorizing the sale of alcoholic liquor at the premises for at least part of the 24 months before a change of ownership; (4) the premises are located immediately east and across the street from an elementary school; (5) the premises and elementary school are part of an approximately 100-acre campus owned by the church; (6) the school opened in 1999 and was named after the founder of the church; and (7) the alderman of the ward in which the premises are located has expressed, in writing, his or her support for the issuance of the license. (sss) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church or school if: (1) the premises are at least 5,300 square feet and located in a building that was built prior to 1940; (2) the shortest distance between the property line of the premises and the exterior wall of the building in which the church is located is at least 109 feet; (3) the distance between the building in which the church is located and the building in which the premises are located is at least 118 feet; (4) the main entrance to the church faces west and is at least 602 feet from the main entrance of the premises; (5) the shortest distance between the property line of the premises and the property line of the school is at least 177 feet; (6) the applicant has been in business for more than 10 years; (7) the principal religious leader of the church has indicated his or her support for the issuance or renewal of the license in writing; (8) the principal of the school has indicated in writing that he or she is not opposed to the issuance of 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 28/30 the license; and (9) the alderman of the ward in which the premises are located has expressed, in writing, his or her support for the issuance of the license. (ttt) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church or school if: (1) the premises are at least 59,000 square feet and located in a building that was built prior to 1940; (2) the shortest distance between the west property line of the premises and the exterior wall of the church is at least 99 feet; (3) the distance between the building in which the church is located and the building in which the premises are located is at least 102 feet; (4) the main entrance to the church faces west and is at least 457 feet from the main entrance of the premises; (5) the shortest distance between the property line of the premises and the property line of the school is at least 66 feet; (6) the applicant has been in business for more than 10 years; (7) the principal religious leader of the church has indicated his or her support for the issuance or renewal of the license in writing; (8) the principal of the school has indicated in writing that he or she is not opposed to the issuance of the license; and (9) the alderman of the ward in which the premises are located has expressed, in writing, his or her support for the issuance of the license. (uuu) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a place of worship if: (1) the sale of liquor is incidental to the sale of food; (2) the premises are at least 7,100 square feet; (3) the shortest distance between the north property line of the premises and the nearest exterior wall of the place of worship is at least 86 feet; (4) the main entrance to the place of worship faces north and is more than 150 feet from the main entrance of the premises; (5) the applicant has been in business for more than 20 years at the location; (6) the principal religious leader of the place of worship has indicated his or her support for the issuance or renewal of the license in writing; and (7) the alderman of the ward in which the premises are located has expressed, in writing, his or her support for the issuance of the license. (vvv) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of 2 churches if: 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 29/30 (1) as of January 1, 2015, the premises were used for the sale of alcoholic liquor for consumption on the premises and the sale was authorized pursuant to a retail tavern license held by an individual as the sole proprietor of the premises; (2) a primary entrance of the church situated to the south of the premises is located on a street running perpendicular to the street upon which a primary entrance of the premises is situated; (3) the church located to the south of the premises is a 3-story structure that was constructed in 2006; (4) a parking lot separates the premises from the church located to the south of the premises; (5) the building in which the premises are situated was constructed before 1930; (6) the building in which the premises are situated is a 2-story, mixed-use commercial and residential structure containing more than 20,000 total square feet and containing at least 7 residential units on the second floor and 3 commercial units on the first floor; (7) the building in which the premises are situated is immediately adjacent to the church located to the north of the premises; (8) the primary entrance of the church located to the north of the premises and the primary entrance of the premises are located on the same street; (9) the churches have not indicated their opposition to the issuance or renewal of the license in writing; and (10) the alderman of the ward in which the premises are located has expressed, in writing, his or her support for the issuance of the license. (www) Notwithstanding any provision of this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of licenses authorizing the sale of alcoholic liquor within a restaurant at premises located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a school if: (1) the sale of alcoholic liquor is incidental to the sale of food and is not the principal business of the restaurant; (2) the building in which the restaurant is located was constructed in 1909 and is a 2-story structure; (3) the restaurant has been operating continuously since 1962, has been located at the existing premises since 1989, and has been owned and operated by the same family, which also operates a deli in a building located immediately to the east and adjacent and connected to the restaurant; (4) the entrance to the restaurant is more than 200 feet from the entrance to the school; (5) the building in which the restaurant is located and the building in which the school is located are separated by a traffic-congested major street; (6) the building in which the restaurant is located faces a public park located to the east of the school, cannot be seen from the windows of the school, and is not directly across the street from the school; (7) the school building is located 2 blocks from a major private university; (8) the school is a public school that has pre-kindergarten through eighth grade classes, is an open enrollment school, and has a preschool program that has 9/13/2018 Public Act 0663 100TH GENERAL ASSEMBLY http://ilga.gov/legislation/publicacts/100/100-0663.htm 30/30 earned a Gold Circle of Quality award; (9) the local school council has given written consent for the issuance of the liquor license; and (10) the alderman of the ward in which the premises are located has given written consent for the issuance of the liquor license. (xxx) (Blank). (yyy) (sss) Notwithstanding any provision in this Section to the contrary, nothing in this Section shall prohibit the issuance or renewal of a license authorizing the sale of alcoholic liquor at a store that is located within a municipality with a population in excess of 1,000,000 inhabitants and within 100 feet of a church if: (1) the premises are primarily used for the sale of alcoholic liquor; (2) on January 1, 2017, the store was authorized to sell alcoholic liquor pursuant to a package goods liquor license; (3) on January 1, 2017, the store occupied approximately 5,560 square feet and will be expanded to include 440 additional square feet for the purpose of storage; (4) the store was in existence before the church; (5) the building in which the store is located was built in 1956 and is immediately south of the church; (6) the store and church are separated by an east-west street; (7) the owner of the store received his first liquor license in 1986; (8) the church has not indicated its opposition to the issuance or renewal of the license in writing; and (9) the alderman of the ward in which the store is located has expressed his or her support for the issuance or renewal of the license. (Source: P.A. 99-46, eff. 7-15-15; 99-47, eff. 7-15-15; 99-477, eff. 8-27-15; 99-484, eff. 10-30-15; 99-558, eff. 7-15-16; 99-642, eff. 7-28-16; 99-936, eff. 2-24-17; 100-36, eff. 8-4-17; 100-38, eff. 8-4-17; 100-201, eff. 8-18-17; revised 10-12-17.) Section 99. Effective date. This Act takes effect upon becoming law. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Planning and Zoning Commission #1 Tracking Number PZC 2018-17 and EDC 2018-66 Sign Ordinance Text Amendment City Council – October 23, 2018 Majority Approval Memo outlining proposed text amendment to Chapter 20 of the Zoning Ordinance Jason Engberg Community Development Name Department Background/Proposed Request In March 2018, Aurora Sign Company submitted a permit application for 129 Commercial Drive to move an existing sign from one location on a multi-tenant building to another location on the building (See exhibit below). The City’s Zoning Ordinance has the following regulations regarding building mounted signs on multi-tenant buildings: “ Each tenant having a public entrance in an exterior building wall or having an exterior wall facing a public right of way shall be permitted to have building mounted identification signage or building mounted business signage for each exterior wall of that part of the building in which it is located, provided said wall contains a public entrance or faces a public right of way. The maximum area of such sign shall not exceed two (2) square feet for each one linear foot of the facade of the building with a public entrance. No wall sign shall extend more than seventy five percent (75%) of the width of the building facade to which it is attached.” The permit was denied because the sign was too large and too wide for the proposed location. After the permit was denied, the petitioner appealed staff’s decision to the Planning and Zoning Commission as they believed the Zoning Ordinance was unclear on what defined a new wall on a façade. The item was discussed at the May 9, 2018 as item number “2018-12 Zoning Ordinance Appeal.” Staff conducted research into how the ordinance has been interpreted since its adoption in 2014 and concluded that staff has been consistent in its interpretation of the code for situations involving building mounted signage. The result of discussions at the Planning and Zoning Commission meeting resulted in a compromise where the petitioner was allowed to put their sign up and staff would amend the text in the ordinance to better clarify the intent of the existing language. The attached ordinance and memorandums of previous committee meetings outlines the proposed changes. Economic Development Committee Suggestions The initial changes were brought in front of the Economic Development Committee on September 4, 2018. Staff wanted to get preliminary feedback on the language and graphics. On the October 2, 2018 meeting, the committee asked to add an additional graphic which illustrates a multi-story structure. Staff created the new graphic and brought it to a public hearing on October 10, 2018. Please see the attached memos from the Economic Development Committee Meetings for further information. Planning and Zoning Commission Suggestions The Planning and Zoning Commission held a public hearing for the proposed text amendments to the Yorkville Zoning Ordinance. The Commission approved the changes with the stipulation that some of the graphics be fixed to better detail the structures to show more real world applications of the sign regulations. These changes have been made and added to the proposed ordinance. The commission made the following action on the motion below: Memorandum To: City Council From: Jason Engberg, Senior Planner CC: Bart Olson, City Administrator Krysti J. Barksdale-Noble, Community Development Director Date: October 17, 2018 Subject: PZC 2018-17 Chapter 20 Zoning Ordinance Text Amendments Ordinance No. 2018-____ Page 1 Ordinance No. 2018-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AMENDING THE YORKVILLE ZONING ORDINANCE BY AMENDING THE REGULATIONS FOR WALL SIGNS WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to Section 10-4-10 of the Yorkville Zoning Ordinance the City may initiate amendments to the Yorkville Zoning Ordinance; and, WHEREAS, the City filed seeking an amendment to the Yorkville Zoning Ordinance to amend the regulations of wall signs as to the determination of a single exterior building wall and the permitted area for the installation of a wall sign; and, WHEREAS, the Planning and Zoning Commission convened and held a public hearing on October 10, 2018, to consider the request and made Findings of Fact and Recommendations to the City Council to approve the requested text amendments. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: The above recitals are incorporated and made a part of this Ordinance. Section 2: That Subsection 10-20-6A, Sign Area, of Section 10-20-6, General Provisions, of Chapter 20, Signs, of the United City of Yorkville Zoning Ordinance of the Yorkville City Code is hereby amended to read as follows: A. Sign Area: The area of the sign face which is also the sign area of a wall sign or other sign with only one face shall be computed by means of the smallest square, rectangle, circle, triangle or combination thereof that will encompass the extreme limits of the writing representation, emblem or other display, together with any material or color forming an integral part of the background of the display or used to differentiate the sign from the backdrop or structure against which it is placed. It does not include any supporting framework, bracing or decorative fence or wall when such fence or wall otherwise meets zoning ordinance regulations and is clearly incidental to the display itself. A double faced sign shall count as a single sign. Building mounted wall sign area calculations are based on each wall of an exterior building facing a lot line and a public right-of-way. An exterior building wall which faces a lot line may contain more than a single wall for sign area calculation purposes. If portions of the exterior building wall face the same lot line and are separated by four feet (4’) or more in depth from that lot line, then they are considered two separate walls for sign area calculation purposes. If separated by less than four feet (4’) they shall be considered a single exterior building wall for sign area calculation purposes. If two Ordinance No. 2018-____ Page 2 exterior walls create an angle greater than one hundred and thirty five (135) degrees on the horizontal plane then it shall be considered a single exterior wall. Any two exterior walls which create an angle of less than one hundred and thirty five (135) degrees on the horizontal plane shall be considered two separate walls. Additionally, for any multi-tenant building, if the area where a building mounted sign is being placed is located between two pillars, posts, or other architectural features, the area between the features will be considered the exterior wall for sign area calculations. EXAMPLE 1: SINGLE USE BUILDING (DEPTH GREATER THAN 4 FEET) Ordinance No. 2018-____ Page 3 EXAMPLE 2: SINGLE USE BUILDING (DEPTH LESS THAN 4 FEET) EXAMPLE 3: MULTI-TENANT BUILDING (BETWEEN ARCHITECTURAL FEATURES) Ordinance No. 2018-____ Page 4 EXAMPLE 4: MULTI-TENANT BUILDING EXAMPLE 5: MULTI-STORY, MULTI-TENANT BUILDING Ordinance No. 2018-____ Page 5 Section 3: That Subsections 10-20-9A2a and b of Section 10-20-9, Permitted Signs; Business Zoning Districts, of Chapter 20, Signs, of the United City of Yorkville Zoning Ordinance of the Yorkville City Code is hereby amended to read as follows: “a. Single Use Building: (1) A business having a public entrance in an exterior building wall or having an exterior wall facing a public right of way shall be permitted to have building mounted identification signage or building mounted business signage for each exterior wall of that part of the building in which it is located, provided said wall contains a public entrance or faces a public right of way. The maximum area of such sign shall not exceed two (2) square feet for each one linear foot of the exterior wall of the building. No wall sign shall extend more than seventy five percent (75%) of the width of the exterior wall to which it is attached and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed. The business cannot transfer sign area between its adjoining exterior walls. (2) In addition to the signs permitted in subsection A2a(1) of this section, a business on an exterior wall not having a public entrance or facing a public right of way may have a building mounted business/identification sign on such a wall not exceeding in size one square foot in area for each one linear foot of the width of that exterior wall and shall not extend more than fifty percent (50%) of the length of that exterior wall and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed. Such a sign shall not be illuminated either internally or externally if that sign faces residential land uses. b. Multi-Tenant Buildings: (1) Each tenant having a public entrance in an exterior building wall or having an exterior wall facing a public right of way shall be permitted to have building mounted business or building mounted identification signage for each such exterior wall that is adjacent or a part of its owned or leased premises. The maximum area of such a sign shall not exceed two (2) square feet in area for each one linear foot of the tenant's exterior wall. No wall sign shall extend more than seventy five percent (75%) of the width of that part of the tenant's exterior wall and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed. (2) In addition to the signs permitted in subsection A2b(1) of this section, a tenant on an exterior wall not having a public entrance or facing a public right of way may have a building mounted business/identification sign, on that portion of a wall that is adjacent or a part of its owned or leased premises. The size of such a sign shall not exceed one square foot in area for each one linear foot of the width of the tenant's exterior wall and shall not extend more than fifty percent (50%) of the length of the tenant's exterior wall and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed.. Such a sign shall not be illuminated either internally or externally if that sign faces residential land uses.” Ordinance No. 2018-____ Page 6 Section 4: That Subsection 10-20-10A2a and b of Section 10-20-10, Permitted Signs; Manufacturing Zoning Districts, of Chapter 20, Signs, of the United City of Yorkville Zoning Ordinance of the Yorkville City Code is hereby amended to read as follows: “a. Single Use Building: (1) A business having a public entrance in an exterior building wall or having an exterior wall facing a public right of way shall be permitted to have building mounted identification signage or building mounted business signage for each exterior wall of that part of the building in which it is located, provided said wall contains a public entrance or faces a public right of way. The maximum area of such sign shall not exceed two (2) square feet for each one linear foot of the exterior wall of the building. No wall sign shall extend more than seventy five percent (75%) of the width of the exterior wall to which it is attached and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed. The business cannot transfer sign area between its adjoining exterior walls. (2) In addition to the signs permitted in subsection A2a(1) of this section, a business on an exterior wall not having a public entrance or facing a public right of way may have a building mounted business/identification sign on such a wall not exceeding in size one square foot in area for each one linear foot of the width of that exterior wall and shall not extend more than fifty percent (50%) of the length of that exterior wall and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed. Such a sign shall not be illuminated either internally or externally if that sign faces residential land uses. b. Multi-Tenant Buildings: (1) Each tenant having a public entrance in an exterior building wall or having an exterior wall facing a public right of way shall be permitted to have building mounted business or building mounted identification signage for each such exterior wall that is adjacent or a part of its owned or leased premises. The maximum area of such a sign shall not exceed two (2) square feet in area for each one linear foot of the tenant's exterior wall. No wall sign shall extend more than seventy five percent (75%) of the width of that part of the tenant's exterior wall and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed. (2) In addition to the signs permitted in subsection A2b(1) of this section, a tenant on an exterior wall not having a public entrance or facing a public right of way may have a building mounted business/identification sign, on that portion of a wall that is adjacent or a part of its owned or leased premises. The size of such a sign shall not exceed one square foot in area for each one linear foot of the width of the tenant's exterior wall and shall not extend more than fifty percent (50%) of the length of the tenant's exterior wall and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed. Such a sign shall not be illuminated either internally or externally if that sign faces residential land uses.” Ordinance No. 2018-____ Page 7 Section 5: This Ordinance shall be in full force and effect after its passage, publication, and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this _____ day of _________________, 2018. ______________________________ City Clerk CARLO COLOSIMO ________ KEN KOCH ______ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ______ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ______ SEAVER TARULIS ________ JASON PETERSON ______ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this _____ day of _________________, 2018. ____________________________________ Mayor In consideration of testimony presented during a Public Hearing on October 10, 2018, the Planning and Zoning Commission recommends approval to the City Council of a request to amend the United City of Yorkville Zoning Ordinance as presented by staff in a memorandum dated October 3, 2018 and further subject to changing the graphics mentioned during the hearing. Action Item: Olson-aye; Gockman-aye; Horaz-aye; Marcum-aye; Vinyard-aye 5 ayes; 0 no Attachments 1. Proposed Text Amendment Ordinance 2. PZC 2018-17 Chapter 20 Zoning Ordinance Text Amendments 10-10-18 PZC Memo 3. PZC 2018-17 Chapter 20 Zoning Ordinance Text Amendments 9-4-18 EDC Memo 4. PZC 2018-17 Chapter 20 Zoning Ordinance Text Amendments 10-2-18 EDC Memo 5. PZC 2018-12 Zoning Ordinance Appeal Memo Background/Proposed Request In March 2018, Aurora Sign Company submitted a permit application for 129 Commercial Drive to move an existing sign from one location on a multi-tenant building to another location on the building (See exhibit below). The City’s Zoning Ordinance has the following regulations regarding building mounted signs on multi-tenant buildings: “ Each tenant having a public entrance in an exterior building wall or having an exterior wall facing a public right of way shall be permitted to have building mounted identification signage or building mounted business signage for each exterior wall of that part of the building in which it is located, provided said wall contains a public entrance or faces a public right of way. The maximum area of such sign shall not exceed two (2) square feet for each one linear foot of the facade of the building with a public entrance. No wall sign shall extend more than seventy five percent (75%) of the width of the building facade to which it is attached.” The permit was denied because the sign was too large and too wide for the proposed location. After the permit was denied, the petitioner appealed staff’s decision to the Planning and Zoning Commission as they believed the Zoning Ordinance was unclear on what defined a new wall on a façade. The item was discussed at the May 9, 2018 as item number “2018-12 Zoning Ordinance Appeal.” Staff conducted research into how the ordinance has been interpreted since its adoption in 2014 and concluded that staff has been consistent in its interpretation of the code for situations involving building mounted signage. Please see the attached staff memorandum from that meeting which details the situation in more detail. The result of discussions at the Planning and Zoning Commission meeting resulted in a compromise where the petitioner was allowed to put their sign up and staff would amend the text in the ordinance to better clarify the intent of the existing language. This memorandum outlines the issue, how other neighboring communities handle building mounted signs, and potential text amendment language for our Zoning Ordinance. Memorandum To: Planning and Zoning Commission From: Jason Engberg, Senior Planner CC: Bart Olson, City Administrator Krysti J. Barksdale-Noble, Community Development Director Date: October 3, 2018 Subject: PZC 2018-17 Chapter 20 Zoning Ordinance Text Amendments The Need for Clarification As seen in the pictures to the right, many newer commercial buildings have articulated walls, different building materials, and height differences which add character and pleasing aesthetics to commercial districts. These architectural features are inviting but create an issue in terms of the definition of a wall when it comes to building mounted signage. The intent of the current language for building mounted signs is to avoid multi-tenant buildings from having too large and bulky signage which may stretch across the entire wall of the tenant’s unit. The language has served its purpose for many of the City’s commercial structures but the situation at 129 Commercial Drive created a unique issue. The tenant leases several units from the building and therefore the petitioner defined its wall as the entire façade. This would allow a sign to go all the way up to the edge of a building as long as it did not surpass 75% width of the wall (and in the petitioner’s interpretation, the entire façade). Additionally, by interpreting the entire façade as a wall, building mounted signs may be very large and out of scale in one location on the building as long as the rest of the building left blank. While this issue has been brought up for a multi-tenant building, the language is consistent for single use buildings with articulated walls and varying heights. Please see the illustrations below to get a visual representation between how the Zoning Ordinance has been interpreted by staff and how it could be interpreted by petitioners: Staff Interpretation This graphic illustrates how staff has interpreted the Zoning Ordinance in regards to what constitutes a wall and the areas where a sign may be placed on a building. The placement and size of these areas is the general intent of the language of the Zoning Ordinance. Petitioner Interpretation This graphic illustrates how the petitioner interprets the language in the zoning code and the potential allowable sign area placements on the building. Surrounding Communities Staff has conducted research to provide insight into how neighboring communities handle building mounted signage and if this issue has risen in other communities. Please see the table below for this information. MUNICIPALITY ORDINANCE LANGUAGE FOR BUILDING MOUNTED SIGNS MONTGOMERY Wall Sign Regulations: Each user is allowed a maximum of six (6) signs on a building with a maximum of three (3) signs per wall. No wall signs shall be allowed for individual tenants in a multi-story or a multi-tenant building having no exterior building entrance for each tenant. Each wall sign shall be located within a selected sign display area… The amount of the sign display area that is allowed to be consumed by signage varies depending on the length of the wall that it is affixed… Definitions: Facade: The face or wall of a building as it is presented to view; the apparent width and/or height of a building as viewed from streets, driveways and parking lots. Minor changes in wall elevations do not constitute the creation of additional facades. AURORA Wall Sign Regulations: The maximum permitted area of all wall signs on a facade shall be ten (10) percent of the building facade up to twenty-two (22) feet high. Multi-business buildings - The owners of such a building may allocate the permitted sign area to the various businesses at their discretion. Definitions: Facade (or building facade): The exterior wall of a building, from the ground to the roofline. For the purposes of this ordinance, a roof varying no more than forty-five (45) degrees from the vertical plane shall be considered part of the facade. Wall: A building surface varying no more than forty-five (45) degrees from the vertical. OSWEGO Wall Sign Regulations: The maximum area of such signs shall not exceed one (1) square foot in area for each one (1) lineal foot of façade of that portion of the building of which the tenant or owner-occupant is in possession and to which the sign is attached. No sign shall extend more than seventy-five (75) percent of the width of the façade of the total building or the individual tenant space to which it is attached. PLANO Wall Sign Regulations: A wall sign shall be erected upon the wall of the building facade having its principal frontage upon a public street. A maximum of one wall sign per establishment shall be permitted, erected for the purpose of identifying the establishment. The maximum height of a wall sign shall be thirty feet (30') from grade, or two (2) stories, whichever is less, but in no case shall any portion of such sign be extended above the roofline. The surface area of a wall sign shall not exceed two (2) square feet per one linear foot of building front, or one hundred fifty (150) square feet, whichever is less. Definitions: FACADE: Any side, surface or wall below the roof of a building which is parallel or within forty five degrees (45°) of parallel with a parcel's frontage on a public thoroughfare, which faces toward and relates to that public thoroughfare. If a building has a complex shape, then all walls or surfaces facing in the same direction, or nearly the same direction, are part of a single facade. PLAINFIELD Wall Sign Regulations: Only one (1) permanent wall sign per building or retail unit of a building will be permitted except for corner locations or locations adjoining private streets where one (1) wall sign for each wall facing the public or private street will be permitted. Wall signage facing access drives is prohibited. Retail establishments with a floor area in excess of 40,000 square feet may identify the business and its major uses within the building with a maximum of four (4) wall signs on the primary facade. The Zoning Administrator may approve up to two (2) additional wall signs for the Primary facade depending on exceptional design conditions. The sum of all signs, regardless of number, may not exceed the total allowable wall sign area for the facade. Permanent wall signage for buildings or units less than forty thousand (40,000) square feet shall not exceed (1) square foot of sign area for each one (1) foot of façade frontage and no edge of such sign shall come closer than five (5) feet from the edge of the façade on which it is installed; rear signage on buildings shall not exceed one (1) square foot for each two (2) feet of rear façade frontage; in no case shall any such wall sign exceed one hundred twenty (120) square feet in area; Permanent wall signage for buildings or units between forty thousand (40,000) square feet and one hundred thousand (100,000) square feet shall not exceed one and one half (1½) of a square foot of sign area for each one (1) foot of facade frontage; in no case shall any wall sign exceed four hundred (400) square feet in area; Permanent wall signage for buildings or retail units over one hundred thousand (100,000) square feet shall not exceed two (2) square feet of sign area for each one (1) foot of facade frontage, in no case shall any wall sign exceed six hundred (600) square feet in area. Definitions: FACADE FRONTAGE. The facade frontage is the width of the face of the front building wall or the width of the front wall face of the area devoted to an individual tenant of a commercial retail center. NAPERVILLE Wall Sign Regulations: For facades with street frontage (public or private) and facades adjacent to an off-street parking area where customer access is also available, wall, awning, and canopy signage (in any combination) shall be permitted up to a maximum sign area of one and one-half (1.5) square feet for each linear foot of facade, and shall not exceed a maximum of three hundred (300) square feet. For facades on properties separated from the adjacent street frontage by another lot that that is not designed to have a building located upon it (e.g. reserved exclusively for parking, stormwater management, etc.), permits for wall, canopy and awning signage may be authorized by the Zoning Administrator in accordance with the limits provided in this subsection. Definitions: Frontage: A strip or extension of land abutting a public or private roadway (excluding drive aisles), unless otherwise defined within this chapter. SUGAR GROVE Wall Sign Regulations: Wall sign permitted area is limited to a maximum of one square foot for every one foot (1') in width of the building side, with a maximum of two hundred (200) square feet. Wall sign permitted area calculations are based on each side of a building facing a lot line, unless the walls facing a side are more than fifteen feet (15') apart, then the walls are each counted separately for calculation purposes. Definitions: FACADE: The exterior wall of a building exposed to public view or that wall viewed by persons not within the building. To summarize the table above, in terms of wall sign regulations Oswego, Plano, Plainfield, Naperville, and Sugar Grove all determine the size of a wall sign as a proportion to the linear frontage to which it is attached. This is identical to how Yorkville determines the maximum area for a wall sign. Montgomery calculates a display area for each frontage and has a maximum number of signs and Aurora determines size by a percentage of the façade. In terms of wall sign widths, Oswego has the exact same language as Yorkville which states that a sign may not exceed 75% of the width of the façade of the total building or the individual tenant space to which it is attached. Sugar Grove is the only neighboring municipality which states when a wall becomes a new wall on a façade. When the walls are facing the same lot line and are more than 15 feet apart, then they will be measured separately for sign area. Staff contacted planning staff members from a couple of these communities to see if there were any instances of confusion in the interpretation of their language similar to the 129 Commercial Drive situation. Both stated that they did not have an issue similar to Yorkville. Suggested Zoning Ordinance Revisions After reviewing the City’s current language, surrounding community’s sign regulations and information provided by the American Planning Association, staff is suggesting the following revisions to the Section 10-20 of the Yorkville City Code (modifications in red): 10-20-6: GENERAL PROVISIONS: A. Sign Area: The area of the sign face which is also the sign area of a wall sign or other sign with only one face shall be computed by means of the smallest square, rectangle, circle, triangle or combination thereof that will encompass the extreme limits of the writing representation, emblem or other display, together with any material or color forming an integral part of the background of the display or used to differentiate the sign from the backdrop or structure against which it is placed. It does not include any supporting framework, bracing or decorative fence or wall when such fence or wall otherwise meets zoning ordinance regulations and is clearly incidental to the display itself. A double faced sign shall count as a single sign. Building mounted wall sign area calculations are based on each wall of an exterior building facing a lot line and a public right-of-way. An exterior building wall which faces a lot line may contain more than a single wall for sign area calculation purposes. If portions of the exterior building wall face the same lot line and are separated by four feet (4’) or more in depth from that lot line, then they are considered two separate walls for sign area calculation purposes. If separated by less than four feet (4’) they shall be considered a single exterior building wall for sign area calculation purposes. If two exterior walls create an angle greater than one hundred and thirty five (135) degrees on the horizontal plane then it shall be considered a single exterior wall. Any two exterior walls which create an angle of less than one hundred and thirty five (135) degrees on the horizontal plane shall be considered two separate walls. Additionally, for any multi-tenant building, if the area where a building mounted sign is being placed is located between two pillars, posts, or other architectural features, the area between the features will be considered the exterior wall for sign area calculations. EXAMPLE 1: SINGLE USE BUILDING (DEPTH GREATER THAN 4 FEET) EXAMPLE 2: SINGLE USE BUILDING (DEPTH LESS THAN 4 FEET) EXAMPLE 3: MULTI-TENANT BUILDING (BETWEEN ARCHITECTURAL FEATURES) EXAMPLE 4: MULTI-TENANT BUILDING 10-20-9: PERMITTED SIGNS; BUSINESS ZONING DISTRICTS A. Permanent Signs: 2. Building Mounted Business/Identification Signs: a. Single Use Building: (1) A business having a public entrance in an exterior building wall or having an exterior wall facing a public right of way shall be permitted to have building mounted identification signage or building mounted business signage for each exterior wall of that part of the building in which it is located, provided said wall contains a public entrance or faces a public right of way. The maximum area of such sign shall not exceed two (2) square feet for each one linear foot of the façade exterior wall of the building with a public entrance. No wall sign shall extend more than seventy five percent (75%) of the width of the building façade exterior wall to which it is attached and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed. The business cannot transfer sign area between its adjoining exterior walls. (2) In addition to the signs permitted in subsection A2a(1) of this section, a business on an exterior wall not having a public entrance or facing a public right of way may have a building mounted business/identification sign on such a wall not exceeding in size one square foot in area for each one linear foot of the width of that exterior wall and shall not extend more than fifty percent (50%) of the length of that exterior wall and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is EXAMPLE 5: MULTI-STORY, MULTI-TENANT BUILDING affixed. Such a sign shall not be illuminated either internally or externally if that sign faces residential land uses. b. Multi-Tenant Buildings: (1) Each tenant having a public entrance in an exterior building wall or having an exterior wall facing a public right of way shall be permitted to have building mounted business or building mounted identification signage for each such exterior wall that is adjacent or a part of its owned or leased premises. The maximum area of such a sign shall not exceed two (2) square feet in area for each one linear foot of the tenant's exterior wall. No wall sign shall extend more than seventy five percent (75%) of the width of that part of the tenant's exterior wall and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed. (2) In addition to the signs permitted in subsection A2b(1) of this section, a tenant on an exterior wall not having a public entrance or facing a public right of way may have a building mounted business/identification sign, on that portion of a wall that is adjacent or a part of its owned or leased premises. The size of such a sign shall not exceed one square foot in area for each one linear foot of the width of the tenant's exterior wall and shall not extend more than fifty percent (50%) of the length of the tenant's exterior wall and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed.. Such a sign shall not be illuminated either internally or externally if that sign faces residential land uses. 10-20-10: PERMITTED SIGNS; MANUFACTURING ZONING DISTRICTS A. Permanent Signs: 2. Building Mounted Business/Identification Signs: a. Single Use Building: (1) A business having a public entrance in an exterior building wall or having an exterior wall facing a public right of way shall be permitted to have building mounted identification signage or building mounted business signage for each exterior wall of that part of the building in which it is located, provided said wall contains a public entrance or faces a public right of way. The maximum area of such sign shall not exceed two (2) square feet for each one linear foot of the facade exterior wall of the building with a public entrance. No wall sign shall extend more than seventy five percent (75%) of the width of the building façade exterior wall to which it is attached and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed. The business cannot transfer sign area between its adjoining exterior walls. (2) In addition to the signs permitted in subsection A2a(1) of this section, a business on an exterior wall not having a public entrance or facing a public right of way may have a building mounted business/identification sign on such a wall not exceeding in size one square foot in area for each one linear foot of the width of that exterior wall and shall not extend more than fifty percent (50%) of the length of that exterior wall and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed. Such a sign shall not be illuminated either internally or externally if that sign faces residential land uses. b. Multi-Tenant Buildings: (1) Each tenant having a public entrance in an exterior building wall or having an exterior wall facing a public right of way shall be permitted to have building mounted business or building mounted identification signage for each such exterior wall that is adjacent or a part of its owned or leased premises. The maximum area of such a sign shall not exceed two (2) square feet in area for each one linear foot of the tenant's exterior wall. No wall sign shall extend more than seventy five percent (75%) of the width of that part of the tenant's exterior wall and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed. (2) In addition to the signs permitted in subsection A2b(1) of this section, a tenant on an exterior wall not having a public entrance or facing a public right of way may have a building mounted business/identification sign, on that portion of a wall that is adjacent or a part of its owned or leased premises. The size of such a sign shall not exceed one square foot in area for each one linear foot of the width of the tenant's exterior wall and shall not extend more than fifty percent (50%) of the length of the tenant's exterior wall and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed. Such a sign shall not be illuminated either internally or externally if that sign faces residential land uses. The proposed changes are an attempt to improve the clarity behind the intent of the sign regulations within the Zoning Ordinance. The addition in Section 10-20-6 of how building mounted signs will be calculated provides context on what defines a new wall. The four foot (4’) measurement is based on the fact that a new doorway or entrance could be fit into that length and therefore is a logical way to determine a new wall. The alterations made to Sections 10-20-9 and 10-20-10 is to clarify that measurements will be taken on exterior walls and not the entire façade. Additionally, language was added to ensure that any sign must give space to the vertical edge of any wall which will avoid any new signage from going directly up against the corner of edge of an exterior wall (like the “Heritage” sign). Staff Recommendations Staff believes these changes to the Zoning Ordinance will provide clarity on the existing intent of the building mounted sign regulations. The additional language and new graphics makes the regulations much clearer on what is allowed for these types of signs. Staff is requesting recommendation for approval by the Planning and Zoning Commission on the proposed text amendments to the Zoning Ordinance. Proposed Motion for Amendments In consideration of testimony presented during a Public Hearing on October 10, 2018, the Planning and Zoning Commission recommends approval to the City Council of a request to amend the United City of Yorkville Zoning Ordinance as presented by staff in a memorandum dated October 3, 2018 and further subject to {insert any additional conditions of the Planning and Zoning Commission}… Attachments 1. PZC 2018-12 Zoning Ordinance Appeal Memo Background/Proposed Request At the previous Economic Development Committee meeting held on September 4, 2018 staff proposed a text amendment to the City’s Zoning Ordinance regarding building mounted signage regulations. After positive responses from the committee, staff is proposing the updated language presented in this memorandum. For background information on why this topic is being addressed, please see the attachments for more details. Suggested Zoning Ordinance Revisions After reviewing the City’s current language, surrounding community’s sign regulations and information provided by the American Planning Association, staff is suggesting the following revisions to the Section 10-20 of the Yorkville City Code (modifications in red): 10-20-6: GENERAL PROVISIONS: A. Sign Area: The area of the sign face which is also the sign area of a wall sign or other sign with only one face shall be computed by means of the smallest square, rectangle, circle, triangle or combination thereof that will encompass the extreme limits of the writing representation, emblem or other display, together with any material or color forming an integral part of the background of the display or used to differentiate the sign from the backdrop or structure against which it is placed. It does not include any supporting framework, bracing or decorative fence or wall when such fence or wall otherwise meets zoning ordinance regulations and is clearly incidental to the display itself. A double faced sign shall count as a single sign. Building mounted wall sign area calculations are based on each wall of an exterior building facing a lot line and a public right-of-way. An exterior building wall which faces a lot line may contain more than a single wall for sign area calculation purposes. If portions of the exterior building wall face the same lot line and are separated by four feet (4’) or more in depth from that lot line, then they are considered two separate walls for sign area calculation purposes. If separated by less than four feet (4’) they shall be considered a single exterior building wall for sign area calculation purposes. If two exterior walls create an angle greater than one hundred and thirty five (135) degrees on the horizontal plane then it shall be considered a single exterior wall. Any two exterior walls which create an angle of less than one hundred and thirty five (135) degrees on the horizontal plane shall be considered two separate walls. Additionally, for any multi-tenant building, if the area where a building mounted sign is being placed is located between two pillars, posts, or other architectural features, the area between the features will be considered the exterior wall for sign area calculations. Memorandum To: Economic Development Committee From: Jason Engberg, Senior Planner CC: Bart Olson, City Administrator Krysti J. Barksdale-Noble, Community Development Director Date: September 25, 2018 Subject: PZC 2018-17 Chapter 20 Zoning Ordinance Text Amendments EXAMPLE 1: SINGLE USE BUILDING (DEPTH GREATER THAN 4 FEET) EXAMPLE 2: SINGLE USE BUILDING (DEPTH LESS THAN 4 FEET) EXAMPLE 3: MULTI-TENANT BUILDING (BETWEEN ARCHITECTURAL FEATURES) EXAMPLE 4: MULTI-TENANT BUILDING 10-20-9: PERMITTED SIGNS; BUSINESS ZONING DISTRICTS A. Permanent Signs: 2. Building Mounted Business/Identification Signs: a. Single Use Building: (1) A business having a public entrance in an exterior building wall or having an exterior wall facing a public right of way shall be permitted to have building mounted identification signage or building mounted business signage for each exterior wall of that part of the building in which it is located, provided said wall contains a public entrance or faces a public right of way. The maximum area of such sign shall not exceed two (2) square feet for each one linear foot of the façade exterior wall of the building with a public entrance. No wall sign shall extend more than seventy five percent (75%) of the width of the building façade exterior wall to which it is attached and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed. The business cannot transfer sign area between its adjoining exterior walls. (2) In addition to the signs permitted in subsection A2a(1) of this section, a business on an exterior wall not having a public entrance or facing a public right of way may have a building mounted business/identification sign on such a wall not exceeding in size one square foot in area for each one linear foot of the width of that exterior wall and shall not extend more than fifty percent (50%) of the length of that exterior wall and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed. Such a sign shall not be illuminated either internally or externally if that sign faces residential land uses. b. Multi-Tenant Buildings: (1) Each tenant having a public entrance in an exterior building wall or having an exterior wall facing a public right of way shall be permitted to have building mounted business or building mounted identification signage for each such exterior wall that is adjacent or a part of its owned or leased premises. The maximum area of such a sign shall not exceed two (2) square feet in area for each one linear foot of the tenant's exterior wall. No wall sign shall extend more than seventy five percent (75%) of the width of that part of the tenant's exterior wall and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed. (2) In addition to the signs permitted in subsection A2b(1) of this section, a tenant on an exterior wall not having a public entrance or facing a public right of way may have a building mounted business/identification sign, on that portion of a wall that is adjacent or a part of its owned or leased premises. The size of such a sign shall not exceed one square foot in area for each one linear foot of the width of the tenant's exterior wall and shall not extend more than fifty percent (50%) of the length of the tenant's exterior wall and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed.. Such a sign shall not be illuminated either internally or externally if that sign faces residential land uses. 10-20-10: PERMITTED SIGNS; MANUFACTURING ZONING DISTRICTS A. Permanent Signs: 2. Building Mounted Business/Identification Signs: a. Single Use Building: (1) A business having a public entrance in an exterior building wall or having an exterior wall facing a public right of way shall be permitted to have building mounted identification signage or building mounted business signage for each exterior wall of that part of the building in which it is located, provided said wall contains a public entrance or faces a public right of way. The maximum area of such sign shall not exceed two (2) square feet for each one linear foot of the facade exterior wall of the building with a public entrance. No wall sign shall extend more than seventy five percent (75%) of the width of the building façade exterior wall to which it is attached and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed. The business cannot transfer sign area between its adjoining exterior walls. (2) In addition to the signs permitted in subsection A2a(1) of this section, a business on an exterior wall not having a public entrance or facing a public right of way may have a building mounted business/identification sign on such a wall not exceeding in size one square foot in area for each one linear foot of the width of that exterior wall and shall not extend more than fifty percent (50%) of the length of that exterior wall and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed. Such a sign shall not be illuminated either internally or externally if that sign faces residential land uses. b. Multi-Tenant Buildings: (1) Each tenant having a public entrance in an exterior building wall or having an exterior wall facing a public right of way shall be permitted to have building mounted business or building mounted identification signage for each such exterior wall that is adjacent or a part of its owned or leased premises. The maximum area of such a sign shall not exceed two (2) square feet in area for each one linear foot of the tenant's exterior wall. No wall sign shall extend more than seventy five percent (75%) of the width of that part of the tenant's exterior wall and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed. (2) In addition to the signs permitted in subsection A2b(1) of this section, a tenant on an exterior wall not having a public entrance or facing a public right of way may have a building mounted business/identification sign, on that portion of a wall that is adjacent or a part of its owned or leased premises. The size of such a sign shall not exceed one square foot in area for each one linear foot of the width of the tenant's exterior wall and shall not extend more than fifty percent (50%) of the length of the tenant's exterior wall and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed. Such a sign shall not be illuminated either internally or externally if that sign faces residential land uses. Staff Comments Revisions from the previously seen language in the September 4, 2018 EDC meeting include minor grammatical fixes, easier to understand and more in depth graphics, and additional language stating businesses may not transfer sign area between its exterior walls. Staff is seeking comments from the Economic Development Committee on the proposed changes to Chapter 20 of the Zoning Ordinance. A public hearing before the Planning and Zoning Commission has been scheduled for the October 10, 2018 meeting. Attachments 1. PZC 2018-17 Chapter 20 Zoning Ordinance Text Amendments 9-4-18 EDC Memo 2. PZC 2018-12 Zoning Ordinance Appeal Memo Background/Proposed Request In March 2018, Aurora Sign Company submitted a permit application for 129 Commercial Drive to move an existing sign from one location on a multi-tenant building to another location on the building (See exhibit below). The City’s Zoning Ordinance has the following regulations regarding building mounted signs on multi-tenant buildings: “ Each tenant having a public entrance in an exterior building wall or having an exterior wall facing a public right of way shall be permitted to have building mounted identification signage or building mounted business signage for each exterior wall of that part of the building in which it is located, provided said wall contains a public entrance or faces a public right of way. The maximum area of such sign shall not exceed two (2) square feet for each one linear foot of the facade of the building with a public entrance. No wall sign shall extend more than seventy five percent (75%) of the width of the building facade to which it is attached.” The permit was denied because the sign was too large and too wide for the proposed location. After the permit was denied, the petitioner appealed staff’s decision to the Planning and Zoning Commission as they believed the Zoning Ordinance was unclear on what defined a new wall on a façade. The item was discussed at the May 9, 2018 as item number “2018-12 Zoning Ordinance Appeal.” Staff conducted research into how the ordinance has been interpreted since its adoption in 2014 and concluded that staff has been consistent in its interpretation of the code for situations involving building mounted signage. Please see the attached staff memorandum from that meeting which details the situation in more detail. The result of discussions at the Planning and Zoning Commission meeting resulted in a compromise where the petitioner was allowed to put their sign up and staff would amend the text in the ordinance to better clarify the intent of the existing language. This memorandum outlines the issue, how other neighboring communities handle building mounted signs, and potential text amendment language for our Zoning Ordinance. Memorandum To: Economic Development Committee From: Jason Engberg, Senior Planner CC: Bart Olson, City Administrator Krysti J. Barksdale-Noble, Community Development Director Date: August 24, 2018 Subject: PZC 2018-17 Chapter 20 Zoning Ordinance Text Amendments The Need for Clarification As seen in the pictures to the right, many newer commercial buildings have articulated walls, different building materials, and height differences which add character and pleasing aesthetics to commercial districts. These architectural features are inviting but create an issue in terms of the definition of a wall when it comes to building mounted signage. The intent of the current language for building mounted signs is to avoid multi-tenant buildings from having too large and bulky signage which may stretch across the entire wall of the tenant’s unit. The language has served its purpose for many of the City’s commercial structures but the situation at 129 Commercial Drive created a unique issue. The tenant leases several units from the building and therefore the petitioner defined its wall as the entire façade. This would allow a sign to go all the way up to the edge of a building as long as it did not surpass 75% width of the wall (and in the petitioner’s interpretation, the entire façade). Additionally, by interpreting the entire façade as a wall, building mounted signs may be very large and out of scale in one location on the building as long as the rest of the building left blank. While this issue has been brought up for a multi-tenant building, the language is consistent for single use buildings with articulated walls and varying heights. Please see the illustrations below to get a visual representation between how the Zoning Ordinance has been interpreted by staff and how it could be interpreted by petitioners: Staff Interpretation This graphic illustrates how staff has interpreted the Zoning Ordinance in regards to what constitutes a wall and the areas where a sign may be placed on a building. The placement and size of these areas is the general intent of the language of the Zoning Ordinance. Petitioner Interpretation This graphic illustrates how the petitioner interprets the language in the zoning code and the potential allowable sign area placements on the building. Surrounding Communities Staff has conducted research to provide insight into how neighboring communities handle building mounted signage and if this issue has risen in other communities. Please see the table below for this information. MUNICIPALITY ORDINANCE LANGUAGE FOR BUILDING MOUNTED SIGNS MONTGOMERY Wall Sign Regulations: Each user is allowed a maximum of six (6) signs on a building with a maximum of three (3) signs per wall. No wall signs shall be allowed for individual tenants in a multi-story or a multi-tenant building having no exterior building entrance for each tenant. Each wall sign shall be located within a selected sign display area… The amount of the sign display area that is allowed to be consumed by signage varies depending on the length of the wall that it is affixed… Definitions: Facade: The face or wall of a building as it is presented to view; the apparent width and/or height of a building as viewed from streets, driveways and parking lots. Minor changes in wall elevations do not constitute the creation of additional facades. AURORA Wall Sign Regulations: The maximum permitted area of all wall signs on a facade shall be ten (10) percent of the building facade up to twenty-two (22) feet high. Multi-business buildings - The owners of such a building may allocate the permitted sign area to the various businesses at their discretion. Definitions: Facade (or building facade): The exterior wall of a building, from the ground to the roofline. For the purposes of this ordinance, a roof varying no more than forty-five (45) degrees from the vertical plane shall be considered part of the facade. Wall: A building surface varying no more than forty-five (45) degrees from the vertical. OSWEGO Wall Sign Regulations: The maximum area of such signs shall not exceed one (1) square foot in area for each one (1) lineal foot of façade of that portion of the building of which the tenant or owner-occupant is in possession and to which the sign is attached. No sign shall extend more than seventy-five (75) percent of the width of the façade of the total building or the individual tenant space to which it is attached. PLANO Wall Sign Regulations: A wall sign shall be erected upon the wall of the building facade having its principal frontage upon a public street. A maximum of one wall sign per establishment shall be permitted, erected for the purpose of identifying the establishment. The maximum height of a wall sign shall be thirty feet (30') from grade, or two (2) stories, whichever is less, but in no case shall any portion of such sign be extended above the roofline. The surface area of a wall sign shall not exceed two (2) square feet per one linear foot of building front, or one hundred fifty (150) square feet, whichever is less. Definitions: FACADE: Any side, surface or wall below the roof of a building which is parallel or within forty five degrees (45°) of parallel with a parcel's frontage on a public thoroughfare, which faces toward and relates to that public thoroughfare. If a building has a complex shape, then all walls or surfaces facing in the same direction, or nearly the same direction, are part of a single facade. PLAINFIELD Wall Sign Regulations: Only one (1) permanent wall sign per building or retail unit of a building will be permitted except for corner locations or locations adjoining private streets where one (1) wall sign for each wall facing the public or private street will be permitted. Wall signage facing access drives is prohibited. Retail establishments with a floor area in excess of 40,000 square feet may identify the business and its major uses within the building with a maximum of four (4) wall signs on the primary facade. The Zoning Administrator may approve up to two (2) additional wall signs for the Primary facade depending on exceptional design conditions. The sum of all signs, regardless of number, may not exceed the total allowable wall sign area for the facade. Permanent wall signage for buildings or units less than forty thousand (40,000) square feet shall not exceed (1) square foot of sign area for each one (1) foot of façade frontage and no edge of such sign shall come closer than five (5) feet from the edge of the façade on which it is installed; rear signage on buildings shall not exceed one (1) square foot for each two (2) feet of rear façade frontage; in no case shall any such wall sign exceed one hundred twenty (120) square feet in area; Permanent wall signage for buildings or units between forty thousand (40,000) square feet and one hundred thousand (100,000) square feet shall not exceed one and one half (1½) of a square foot of sign area for each one (1) foot of facade frontage; in no case shall any wall sign exceed four hundred (400) square feet in area; Permanent wall signage for buildings or retail units over one hundred thousand (100,000) square feet shall not exceed two (2) square feet of sign area for each one (1) foot of facade frontage, in no case shall any wall sign exceed six hundred (600) square feet in area. Definitions: FACADE FRONTAGE. The facade frontage is the width of the face of the front building wall or the width of the front wall face of the area devoted to an individual tenant of a commercial retail center. NAPERVILLE Wall Sign Regulations: For facades with street frontage (public or private) and facades adjacent to an off-street parking area where customer access is also available, wall, awning, and canopy signage (in any combination) shall be permitted up to a maximum sign area of one and one-half (1.5) square feet for each linear foot of facade, and shall not exceed a maximum of three hundred (300) square feet. For facades on properties separated from the adjacent street frontage by another lot that that is not designed to have a building located upon it (e.g. reserved exclusively for parking, stormwater management, etc.), permits for wall, canopy and awning signage may be authorized by the Zoning Administrator in accordance with the limits provided in this subsection. Definitions: Frontage: A strip or extension of land abutting a public or private roadway (excluding drive aisles), unless otherwise defined within this chapter. SUGAR GROVE Wall Sign Regulations: Wall sign permitted area is limited to a maximum of one square foot for every one foot (1') in width of the building side, with a maximum of two hundred (200) square feet. Wall sign permitted area calculations are based on each side of a building facing a lot line, unless the walls facing a side are more than fifteen feet (15') apart, then the walls are each counted separately for calculation purposes. Definitions: FACADE: The exterior wall of a building exposed to public view or that wall viewed by persons not within the building. To summarize the table above, in terms of wall sign regulations Oswego, Plano, Plainfield, Naperville, and Sugar Grove all determine the size of a wall sign as a proportion to the linear frontage to which it is attached. This is identical to how Yorkville determines the maximum area for a wall sign. Montgomery calculates a display area for each frontage and has a maximum number of signs and Aurora determines size by a percentage of the façade. In terms of wall sign widths, Oswego has the exact same language as Yorkville which states that a sign may not exceed 75% of the width of the façade of the total building or the individual tenant space to which it is attached. Sugar Grove is the only neighboring municipality which states when a wall becomes a new wall on a façade. When the walls are facing the same lot line and are more than 15 feet apart, then they will be measured separately for sign area. Staff contacted planning staff members from a couple of these communities to see if there were any instances of confusion in the interpretation of their language similar to the 129 Commercial Drive situation. Both stated that they did not have an issue similar to Yorkville. Suggested Zoning Ordinance Revisions After reviewing the City’s current language, surrounding community’s sign regulations and information provided by the American Planning Association, staff is suggesting the following revisions to the Section 10-20 of the Yorkville City Code (modifications in red): 10-20-6: GENERAL PROVISIONS: A. Sign Area: The area of the sign face which is also the sign area of a wall sign or other sign with only one face shall be computed by means of the smallest square, rectangle, circle, triangle or combination thereof that will encompass the extreme limits of the writing representation, emblem or other display, together with any material or color forming an integral part of the background of the display or used to differentiate the sign from the backdrop or structure against which it is placed. It does not include any supporting framework, bracing or decorative fence or wall when such fence or wall otherwise meets zoning ordinance regulations and is clearly incidental to the display itself. A double faced sign shall count as a single sign. Building mounted wall sign area calculations are based on each wall of an exterior building facing a lot line and a public right-of-way. An exterior building wall which faces a lot line may contain more than a single wall for sign area calculation purposes. If portions of the exterior building wall face the same lot line and are separated by four feet (4’) or more in depth from that lot line, then they are considered two separate walls for sign area calculation purposes. If separated by less than four feet (4’) they shall be considered a single exterior building wall for sign area calculation purposes. If two exterior walls create an angle greater than one hundred and thirty five (135) degrees on the horizontal plane then it shall be considered a single exterior wall. Any two exterior walls which create an angle of less than one hundred and thirty five (135) degrees on the horizontal plane shall be considered two separate walls. Additionally, for any multi-tenant building, if the area where a building mounted sign is being placed is located between two pillars, posts, or other architectural features, the bounded area between will be considered the exterior wall for sign area calculations. 10-20-9: PERMITTED SIGNS; BUSINESS ZONING DISTRICTS A. Permanent Signs: 2. Building Mounted Business/Identification Signs: a. Single Use Building: (1) A business having a public entrance in an exterior building wall or having an exterior wall facing a public right of way shall be permitted to have building mounted identification signage or building mounted business signage for each exterior wall of that part of the building in which it is located, provided said wall contains a public entrance or faces a public right of way. The maximum area of such sign shall not exceed two (2) square feet for each one linear foot of the façade exterior wall of the building with a public entranc. No wall sign shall extend more than seventy five percent (75%) of the width of the building façade exterior wall to which it is attached and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed. (2) In addition to the signs permitted in subsection A2a(1) of this section, a business on an exterior wall not having a public entrance or facing a public right of way may have a building mounted business/identification sign on such a wall not exceeding in size one square foot in area for each one linear foot of the width of that exterior wall and shall not extend more than fifty percent (50%) of the length of that exterior wall and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed.. Such a sign shall not be illuminated either internally or externally if that sign faces residential land uses. b. Multi-Tenant Buildings: (1) Each tenant having a public entrance in an exterior building wall or having an exterior wall facing a public right of way shall be permitted to have building mounted business or building mounted identification signage for each such exterior wall that is adjacent or a part of its owned or leased premises. The maximum area of such a sign shall not exceed two (2) square feet in area for each one linear foot of the tenant's exterior wall. No wall sign shall extend more than seventy five percent (75%) of the width of that part of the tenant's exterior wall and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed. (2) In addition to the signs permitted in subsection A2b(1) of this section, a tenant on an exterior wall not having a public entrance or facing a public right of way may have a building mounted business/identification sign, on that portion of a wall that is adjacent or a part of its owned or leased premises. The size of such a sign shall not exceed one square foot in area for each one linear foot of the width of the tenant's exterior wall and shall not extend more than fifty percent (50%) of the length of the tenant's exterior wall and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed.. Such a sign shall not be illuminated either internally or externally if that sign faces residential land uses. 10-20-10: PERMITTED SIGNS; MANUFACTURING ZONING DISTRICTS A. Permanent Signs: 2. Building Mounted Business/Identification Signs: a. Single Use Building: (1) A business having a public entrance in an exterior building wall or having an exterior wall facing a public right of way shall be permitted to have building mounted identification signage or building mounted business signage for each exterior wall of that part of the building in which it is located, provided said wall contains a public entrance or faces a public right of way. The maximum area of such sign shall not exceed two (2) square feet for each one linear foot of the facade exterior wall of the building with a public entrance. No wall sign shall extend more than seventy five percent (75%) of the width of the building façade exterior wall to which it is attached and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed. (2) In addition to the signs permitted in subsection A2a(1) of this section, a business on an exterior wall not having a public entrance or facing a public right of way may have a building mounted business/identification sign on such a wall not exceeding in size one square foot in area for each one linear foot of the width of that exterior wall and shall not extend more than fifty percent (50%) of the length of that exterior wall and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed. Such a sign shall not be illuminated either internally or externally if that sign faces residential land uses. b. Multi-Tenant Buildings: (1) Each tenant having a public entrance in an exterior building wall or having an exterior wall facing a public right of way shall be permitted to have building mounted business or building mounted identification signage for each such exterior wall that is adjacent or a part of its owned or leased premises. The maximum area of such a sign shall not exceed two (2) square feet in area for each one linear foot of the tenant's exterior wall. No wall sign shall extend more than seventy five percent (75%) of the width of that part of the tenant's exterior wall and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed. (2) In addition to the signs permitted in subsection A2b(1) of this section, a tenant on an exterior wall not having a public entrance or facing a public right of way may have a building mounted business/identification sign, on that portion of a wall that is adjacent or a part of its owned or leased premises. The size of such a sign shall not exceed one square foot in area for each one linear foot of the width of the tenant's exterior wall and shall not extend more than fifty percent (50%) of the length of the tenant's exterior wall and shall be no closer than one (1) foot from the vertical or horizontal edge of any wall to which it is affixed. Such a sign shall not be illuminated either internally or externally if that sign faces residential land uses. The proposed changes are an attempt to improve the clarity behind the intent of the sign regulations within the Zoning Ordinance. The addition in Section 10-20-6 of how building mounted signs will be calculated provides context on what defines a new wall. The four foot (4’) measurement is based on the fact that a new doorway or entrance could be fit into that length and therefore is a logical way to determine a new wall. The alterations made to Sections 10-20-9 and 10-20-10 is to clarify that measurements will be taken on exterior walls and not the entire façade. Additionally, language was added to ensure that any sign must give space to the vertical edge of any wall which will avoid any new signage from going directly up against the corner of edge of an exterior wall (like the “Heritage” sign). Next Step Recommendations Staff is seeking direct input from the Economic Development Committee on the proposed changes to Chapter 20 of the Zoning Ordinance. We anticipate incorporating all feedback from the EDC into the final draft version of the ordinance prior to a tentative public hearing before the Planning and Zoning Commission at their October 10, 2018 meeting. Attachments 1. PZC 2018-12 Zoning Ordinance Appeal Memo Summary A permit application was submitted for a new permanent building mounted sign on March 23, 2018 for the commercial structure at 129 Commercial Drive in Yorkville, Illinois. The permit was denied through the zoning review process on March 27, 2018. The petitioner is requesting that the interpretation of the Yorkville Zoning Ordinance in regards to its decision on this permit application be reviewed by the Planning and Zoning Commission as stated in Section 10-4-6-A of the Zoning Ordinance. This Section states the Planning and Zoning Commission may hear and decide appeals from any order, requirement, decision or determination made by the zoning administrator or officer under the zoning regulations of this code. Initial Request On March 23, 2018 Aurora Sign Company submitted a permit to move the existing “Heritage” sign from the front of the building located at 129 Commercial Drive to the eastern facing section of the same building. The submission showed a frontage wall length of 23 feet 1 inch and a sign width of 18 feet 8 inches (see below). Per Section 10-20-9: Permitted Signs; Business Zoning District Part A-2-b. Multi Tenant Buildings: “ A business having a public entrance in an exterior building wall or having an exterior wall facing a public right of way shall be permitted to have building mounted identification signage or building mounted business signage for each exterior wall of that part of the building in which it is located, provided said wall contains a public entrance or faces a public right of way. The maximum area of such sign shall not exceed two (2) square feet for each one linear foot of the facade of the building with a public entrance. No wall sign shall extend more than seventy five percent (75%) of the width of the building facade to which it is attached.” Memorandum To: Planning and Zoning Commission From: Jason Engberg, Senior Planner CC: Bart Olson, City Administrator Krysti J. Barksdale-Noble, Community Development Director Date: May 1, 2018 Subject: PZC 2018-12 – Zoning Ordinance Appeal MARCH 23, 2018 SUBMISSION Calculating the maximum allowable size and width for this review went as follows: SIGN AREA Submitted Width of Façade: 23.083 feet Maximum Allowable Size per Submitted Width: 46.166 square feet Proposed Building Mounted Sign Area: 49.840 square feet Result: 3.674 square feet too large SIGN WIDTH Submitted Width of the Façade: 23.083 feet Maximum Allowable Size per Submitted Width: 17.312 feet Proposed Building Mounted Sign Width: 18.666 feet Result: 1.354 feet too large As a result of these calculations and according to the regulations set forth in Section 10-20-9-A-2-b of the Yorkville Zoning Ordinance, the permit was denied. Additionally, the 23 foot 1 inch length of the wall façade is not completely accurate as it includes part of the wall which takes an obtuse angle away from the wall which the sign will be affixed. Even with this possible discrepancy, the building mounted sign did not meet the criteria set forth in the zoning ordinance. Staff notified the petitioner that the permit was denied on March 27, 2018. Petitioner Response The petitioner responded to the denial of their permit application with a re-submittal on April 5, 2018. The petitioner stated that the tenant of the building is currently utilizing 75 feet of façade frontage (see below). They stated the existing “Cabinetry & Designs” sign is no larger than 50 square feet and the width of both signs combined is no more than 50 linear feet. With this interpretation of the Zoning Ordinance, the “Heritage” and “Cabinetry & Designs” signs would be permitted under the regulations set forth in Section 10-20-9. APRIL 5, 2018 SUBMISSION Staff Response On April 12, 2018 Staff responded to the request stating that while the entire frontage was 75 feet, the exterior wall to which the sign is being affixed was correct as originally submitted. While along the same frontage, the different height and depth creates two exterior walls. The graphic below was created to illustrate how the walls were separate. On April 24, 2018 the petitioner asked for more information regarding this interpretation of the code and where it is stated within the Zoning Ordinance that this situation would define two separate walls. Over the course of the following week (April 24-May 1) staff communicated with both the Aurora Sign Company and Owners of the establishment about this issue. Staff clarified for the petitioners that Section 10-4-2-B-5 of the City Code states that it is the duty of the zoning administrator to interpret the zoning regulations when questions arise. Krysti Barksdale-Noble, Community Development Director, as the zoning administrator is tasked with interpreting the nuances of the code based upon the spirit and intent in which the code was written. She applied the interpretation of the code to mean the wall in which the sign is affixed. This has been the consistent interpretation and spirit of this section of the Zoning Ordinance since it was adopted in 2014. Therefore, in terms of consistency with all previous zoning reviews and the intent of the purpose of the written code, the sign permit was denied. Petitioner Appeal Throughout the conversation with staff, the petitioner was told that there are two courses of action which the Zoning Ordinance allows if they did not approve of the final decision. 1. The petitioner may appeal to the Planning and Zoning Commission for their interpretation of the Zoning Ordinance (10-4-6-A). 2. The petitioner may apply for a sign variance and go through the public hearing process for that request. The petitioner has decided to appeal the zoning administrator’s decision to the Planning and Zoning Commission. The petitioner is now seeking the Planning and Zoning Commission to review the language in Section 10-20-9-A-2-b to clarify the interpretation of the code. Existing Building Mounted Signage As communications transpired between staff and the petitioners, it was brought to staff’s attention that there may be some building mounted signs that do not conform to the existing code. While some of these examples were part of Planned Unit Developments and/or allowed before the new Zoning Ordinance in 2014, it was possible that there were other signs within the community that were erected when they did not meet the current Zoning Ordinance standards. Staff reviewed approximately 250 sign permits issued between November 1, 2014 to May 1, 2018. Staff then conducted analysis regarding only wall signage permitted during that time. The table below explains the number of wall signs permitted and the number of wall signs which DO NOT adhere to our current Zoning Ordinance. Building Mounted Signs Total Building Mounted Signs Issued between Nov. 1 2014 and May 1, 2018 88 Building Mounted Signs with Similar Articulated Walls 34 Nonconforming Signs at Issuance 2 A total of 32 out of 34 (94%) Building Mounted Signs with similar articulated walls issued between November of 2014 and May of 2018 were interpreted by staff in a consistent manner as the proposed sign at 129 Commercial Drive. The 2 signs which are currently nonconforming were passed in late 2014 and 2015. It is expected that the new zoning ordinance adoption caused these signs to be permitted before any consistent interpretation was in place with staff. It is common after the adoption of new regulations and the turnover of review staff may cause the initial inconsistency within the review process. Overall, staff has a majority of the time used the same interpretation when reviewing building mounted signage. Any other signs erected before November 2014 which are not in conformance with the current code are considered legally non- conforming. Additionally, there are signs which may be allowed to vary from our code as part of an existing annexation agreement or PUD agreement. For the 2 building mounted signs which were erected but did not meet the criteria set forth in Section 10- 20-9-A-2-b, they are considered nonconforming signs. Since these signs are not permitted but have been installed, they must adhere to Section 10-15-4: Elimination of Nonconforming Buildings, Structures and Uses. Letter C of this Section states: “Any nonconforming signs and any and all billboards and outdoor advertising structures shall be removed after five (5) years.” The outcome of the Planning and Zoning Commission’s decision on this interpretation will affect how these existing signs are handled. If the Commission agrees with staff’s interpretation, then the signs identified throughout staff’s research will be notified of their nonconformity and held to the schedule set forth in the Zoning Ordinance. Other interpretations and outcomes made by the Planning and Zoning Commission may alter how staff would resolve the existing signs throughout the City. Staff Comments Staff is seeking the Planning and Zoning Commission’s decision on the interpretation of the language in Section 10-20-9-A-2-b of the City Code. The Commission needs to determine if there are one or two separate walls to be measured for area and width calculations. The Commission’s decision on how this language should be interpreted will affect all future decisions with regards to this language and how staff will handle existing nonconforming signs. Motion In consideration of the proposed Zoning Ordinance Appeal, with information provided in a staff memorandum dated May 1, 2018, and testimony provided by the petitioner, the Planning and Zoning Commission approves of the petitioner’s appeal that their revised building permit application for a wall mounted sign dated April 5, 2018 is allowable. Attachments 1. 3-23-18 Permit with attachments 2. 4-5-2018 Resubmittal Summary A permit application was submitted for a new permanent building mounted sign on March 23, 2018 for the commercial structure at 129 Commercial Drive in Yorkville, Illinois. The permit was denied through the zoning review process on March 27, 2018. The petitioner is requesting that the interpretation of the Yorkville Zoning Ordinance in regards to its decision on this permit application be reviewed by the Planning and Zoning Commission as stated in Section 10-4-6-A of the Zoning Ordinance. This Section states the Planning and Zoning Commission may hear and decide appeals from any order, requirement, decision or determination made by the zoning administrator or officer under the zoning regulations of this code. Initial Request On March 23, 2018 Aurora Sign Company submitted a permit to move the existing “Heritage” sign from the front of the building located at 129 Commercial Drive to the eastern facing section of the same building. The submission showed a frontage wall length of 23 feet 1 inch and a sign width of 18 feet 8 inches (see below). Per Section 10-20-9: Permitted Signs; Business Zoning District Part A-2-b. Multi Tenant Buildings: “ A business having a public entrance in an exterior building wall or having an exterior wall facing a public right of way shall be permitted to have building mounted identification signage or building mounted business signage for each exterior wall of that part of the building in which it is located, provided said wall contains a public entrance or faces a public right of way. The maximum area of such sign shall not exceed two (2) square feet for each one linear foot of the facade of the building with a public entrance. No wall sign shall extend more than seventy five percent (75%) of the width of the building facade to which it is attached.” Memorandum To: Planning and Zoning Commission From: Jason Engberg, Senior Planner CC: Bart Olson, City Administrator Krysti J. Barksdale-Noble, Community Development Director Date: May 1, 2018 Subject: PZC 2018-12 – Zoning Ordinance Appeal MARCH 23, 2018 SUBMISSION Calculating the maximum allowable size and width for this review went as follows: SIGN AREA Submitted Width of Façade: 23.083 feet Maximum Allowable Size per Submitted Width: 46.166 square feet Proposed Building Mounted Sign Area: 49.840 square feet Result: 3.674 square feet too large SIGN WIDTH Submitted Width of the Façade: 23.083 feet Maximum Allowable Size per Submitted Width: 17.312 feet Proposed Building Mounted Sign Width: 18.666 feet Result: 1.354 feet too large As a result of these calculations and according to the regulations set forth in Section 10-20-9-A-2-b of the Yorkville Zoning Ordinance, the permit was denied. Additionally, the 23 foot 1 inch length of the wall façade is not completely accurate as it includes part of the wall which takes an obtuse angle away from the wall which the sign will be affixed. Even with this possible discrepancy, the building mounted sign did not meet the criteria set forth in the zoning ordinance. Staff notified the petitioner that the permit was denied on March 27, 2018. Petitioner Response The petitioner responded to the denial of their permit application with a re-submittal on April 5, 2018. The petitioner stated that the tenant of the building is currently utilizing 75 feet of façade frontage (see below). They stated the existing “Cabinetry & Designs” sign is no larger than 50 square feet and the width of both signs combined is no more than 50 linear feet. With this interpretation of the Zoning Ordinance, the “Heritage” and “Cabinetry & Designs” signs would be permitted under the regulations set forth in Section 10-20-9. APRIL 5, 2018 SUBMISSION Staff Response On April 12, 2018 Staff responded to the request stating that while the entire frontage was 75 feet, the exterior wall to which the sign is being affixed was correct as originally submitted. While along the same frontage, the different height and depth creates two exterior walls. The graphic below was created to illustrate how the walls were separate. On April 24, 2018 the petitioner asked for more information regarding this interpretation of the code and where it is stated within the Zoning Ordinance that this situation would define two separate walls. Over the course of the following week (April 24-May 1) staff communicated with both the Aurora Sign Company and Owners of the establishment about this issue. Staff clarified for the petitioners that Section 10-4-2-B-5 of the City Code states that it is the duty of the zoning administrator to interpret the zoning regulations when questions arise. Krysti Barksdale-Noble, Community Development Director, as the zoning administrator is tasked with interpreting the nuances of the code based upon the spirit and intent in which the code was written. She applied the interpretation of the code to mean the wall in which the sign is affixed. This has been the consistent interpretation and spirit of this section of the Zoning Ordinance since it was adopted in 2014. Therefore, in terms of consistency with all previous zoning reviews and the intent of the purpose of the written code, the sign permit was denied. Petitioner Appeal Throughout the conversation with staff, the petitioner was told that there are two courses of action which the Zoning Ordinance allows if they did not approve of the final decision. 1. The petitioner may appeal to the Planning and Zoning Commission for their interpretation of the Zoning Ordinance (10-4-6-A). 2. The petitioner may apply for a sign variance and go through the public hearing process for that request. The petitioner has decided to appeal the zoning administrator’s decision to the Planning and Zoning Commission. The petitioner is now seeking the Planning and Zoning Commission to review the language in Section 10-20-9-A-2-b to clarify the interpretation of the code. Existing Building Mounted Signage As communications transpired between staff and the petitioners, it was brought to staff’s attention that there may be some building mounted signs that do not conform to the existing code. While some of these examples were part of Planned Unit Developments and/or allowed before the new Zoning Ordinance in 2014, it was possible that there were other signs within the community that were erected when they did not meet the current Zoning Ordinance standards. Staff reviewed approximately 250 sign permits issued between November 1, 2014 to May 1, 2018. Staff then conducted analysis regarding only wall signage permitted during that time. The table below explains the number of wall signs permitted and the number of wall signs which DO NOT adhere to our current Zoning Ordinance. Building Mounted Signs Total Building Mounted Signs Issued between Nov. 1 2014 and May 1, 2018 88 Building Mounted Signs with Similar Articulated Walls 34 Nonconforming Signs at Issuance 2 A total of 32 out of 34 (94%) Building Mounted Signs with similar articulated walls issued between November of 2014 and May of 2018 were interpreted by staff in a consistent manner as the proposed sign at 129 Commercial Drive. The 2 signs which are currently nonconforming were passed in late 2014 and 2015. It is expected that the new zoning ordinance adoption caused these signs to be permitted before any consistent interpretation was in place with staff. It is common after the adoption of new regulations and the turnover of review staff may cause the initial inconsistency within the review process. Overall, staff has a majority of the time used the same interpretation when reviewing building mounted signage. Any other signs erected before November 2014 which are not in conformance with the current code are considered legally non- conforming. Additionally, there are signs which may be allowed to vary from our code as part of an existing annexation agreement or PUD agreement. For the 2 building mounted signs which were erected but did not meet the criteria set forth in Section 10- 20-9-A-2-b, they are considered nonconforming signs. Since these signs are not permitted but have been installed, they must adhere to Section 10-15-4: Elimination of Nonconforming Buildings, Structures and Uses. Letter C of this Section states: “Any nonconforming signs and any and all billboards and outdoor advertising structures shall be removed after five (5) years.” The outcome of the Planning and Zoning Commission’s decision on this interpretation will affect how these existing signs are handled. If the Commission agrees with staff’s interpretation, then the signs identified throughout staff’s research will be notified of their nonconformity and held to the schedule set forth in the Zoning Ordinance. Other interpretations and outcomes made by the Planning and Zoning Commission may alter how staff would resolve the existing signs throughout the City. Staff Comments Staff is seeking the Planning and Zoning Commission’s decision on the interpretation of the language in Section 10-20-9-A-2-b of the City Code. The Commission needs to determine if there are one or two separate walls to be measured for area and width calculations. The Commission’s decision on how this language should be interpreted will affect all future decisions with regards to this language and how staff will handle existing nonconforming signs. Motion In consideration of the proposed Zoning Ordinance Appeal, with information provided in a staff memorandum dated May 1, 2018, and testimony provided by the petitioner, the Planning and Zoning Commission approves of the petitioner’s appeal that their revised building permit application for a wall mounted sign dated April 5, 2018 is allowable. Attachments 1. 3-23-18 Permit with attachments 2. 4-5-2018 Resubmittal Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Presentation #1 Tracking Number CC 2018-47 Audit Presentation for the Fiscal Year Ended April 30, 2018 City Council – October 23, 2018 Presentation will be given at meeting. Rob Fredrickson Finance Name Department United City of YorkvilleUnited City of YorkvilleAudit Overview – Fiscal Year 2018City CouncilOctober 23, 2018, Another award7th time Certificate of Achievement for Certificate of Achievement for Excellence in Financial Reporting Award by the Government Finance Officers Associationby the Government Finance Officers Associationof the US and Canada in FY 17 General FundFund Balance History7567Millions345M012-10 General Fund Budget Surplus/Deficit$4 $2 $3 $4 MillionsFund Close $0 $1 $2 MOut Transfers($2)($1)$0 ($3)($ )FY06FY07FY08FY09FY10FY11FY12FY13FY14FY15FY16FY17FY18 Revenue performanceRevenue Line-ItemBudgeted AmountActual AmountRevenue performancePage 76 of paper copy, page 113 of pdf copyRevenue Line-ItemBudgeted AmountActual AmountProperty Tax $3,090,510 $3,093,892SlT (l l)$3 012 750$3 002 133SalesTax (local)$3,012,750$3,002,133Sales Tax (non-home rule) $2,332,950 $2,325,623UtilityTax$923,300$962,006UtilityTax$923,300$962,006Income Tax $1,739,021 $1,640,291Use Tax $436,101 $474,797Hotel Tax $85,000 $79,602Video Gaming Tax $90,000 $119,733Excise (i.e. Telecom) Tax $361,000 $368,287Cable TV Franchise Tax $285,000 $290,669 Controlling costsPage 78 of paper copy, page 115 of pdf copy for General FundDttBd td EAt l Eg p p py, p g p pyPage 86 (123 pdf) for Library / Page 89-90 (126-127 pdf) for Parks and RecPage 108 (151 pdf) for Sewer / Page 109 (152 pdf) for WaterDepartmentBudgeted ExpensesActual ExpensesAdministration $877,275 $860,857Finance $466,157 $444,035Police $5,558,217 $5,283,553Community Development $700,647 $629,894Public Works / Streets $907,258 $787,964Admin Services $3,266,156 $3,293,231LibraryOperations$833,454$758,411LibraryOperations$833,454$758,411Parks $983,590 $973,464Recreation $1,040,287 $996,366Sewer Operations $1,054,515 $651,888Water Operations $2,880,585 $1,918,529 General Fund PerformanceBudgeted Actual VarianceR15 130 62115 410 075279 454Revenues15,130,62115,410,075279,454Expenditures (12,814,710) (12,440,151) (374,559)NTf(2 941 210)(2 687 640)(253 570)NetTransfers(2,941,210)(2,687,640)(253,570)Surplus(Deficit) (625,299) 282,284 907,583 Engineering CostsFY 10 5 FTE in-house for $535 000FY 10, 5 FTE inhouse for $535,000FY 18, outsource for $448,420$261,297 of routine engineering$187 123 f bdi i i i ti$187,123 for subdivision inspectionsAdditional $176,598 in reimbursed dl kdevelopment work Additional $705 072 gross in capital project Additional $705,072 gross in capital project expenses ($430,447 net cost to City)These items would not likely have been handled by in-house employeesby inhouse employees Items of NoteFd bl t i d tFund balance categories and amountsPaper pages 7-8, pdf pages 39-40R t i t d t f $726k d t IMRF Restricted amount of $726k due to IMRF levy, will be zeroed out in 2-3 yearsPensions (notes & add’l info)P 5472 df 88107Paper page 54-72, pdf pages 88-107 Items of noteL t d bt Long term debt summary on paper pages 39-47 and pdf pages 73-81Debt se ice sched les on pape pages Debt service schedules on paper pages 112-128 and pdf pages 158-174Developer commitment narratives start on paper page 51 pdf page 85start on paper page 51, pdf page 85 Other items of noteStatistical SectionP 129 162 d df 177Pages 129 -162 and pdf pages 177-213Historical Trends covering:City financesRevenue & debt capacityDemographic & economic informationOperating information Other items of noteStatistical SectionPaper pages 156-157 pdf pages 207-208 Paper pages 156157, pdf pages 207208 employee counts79 full-time employees in 201896 full-time employees in 2008py73 full-time employees in 2005Paper pages 158-162, pdf pages 209-213 ape pages 586 , pd pages 093miscellaneous service dataTraffic violationsPermits issuedStreets resurfaced, in milesStreet inventoryNew housing starts per year Management Letter gCurrent YearDt TIFDowntown TIFOver budget due to journal entry to record bank loan proceedsrecord bank loan proceeds.Offsetting transaction –no effect on Offsetting transaction –no effect on ending fund balance. Management Letter gPrior Year, Recommendation #1 GASB St t t N 74 & 75GASB Statements No. 74 & 75Additional note disclosure and supplementary information for sponsored supplementary information for sponsored OPEB (other post-employment benefits) plans (i.e. retiree health insurance). Will p( )also be included on the financial statements.To be implemented for the FYE 2019 Management Letter gPrior year, Recommendation #2F d ith d fi it itFunds with deficit equityCountryside & Downtown TIF’sOver time development in the TIF Districts Over time development in the TIF Districts should yield sufficient surpluses to eliminate negative equity position.Sunflower Special Service Areasi di d ill bDue to one-time expenditures and will be paid back with SSA property tax proceeds. Management Letter gPrior year, Recommendation #2 (cont.)F d ith d fi it itFunds with deficit equityLand Cash Temporary in nature, due to the construction of Riverfront & Bristol Bay construction of Riverfront & Bristol Bay parks. Will be reimbursed by State OSLAD grant in FY 19. Upcoming2018 T L di i2018 Tax Levy discussionTax levy estimate approvalOctober 17 Administration CommitteeOctober 17 Administration CommitteeOctober 23 City Council meetingPublic HearingPublic HearingNovember 13 City Council meetingDiscussion and potential votepNovember 27 or December 11 UpcomingFY 20 Budget rolloutFY 20 Budget rolloutNovember 10 goal setting sessionNov-Dec budget preparationJanuary 31, 2019 finalizedFebruary 12, 2019 City Council presentationFebruary 26, 2019 City Council presentationy, y pMarch 12, 2019 public hearingDiscussion and potential voteMarch 26 2019 City Council orMarch 26, 2019 City Council orApril 9, 2019 City Council orApril 23, 2019 City Council Fiscal Year Ended April 30, 2018 Comprehensive Annual Financial Report UNITED CITY OF YORKVILLE 800 Game Farm Road Yorkville, Illinois 60560 (630) 553-4350 www.yorkville.il.us 2018 UNITED CITY OF YORKVILLE, ILLINOIS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED APRIL 30, 2018 Prepared by: Rob Fredrickson Director of Finance UNITED CITY OF YORKVILLE, ILLINOIS TABLE OF CONTENTS PAGE INTRODUCTORY SECTION List of Principal Officials............................................................................................................................. i Organization Chart ...................................................................................................................................... ii Transmittal Letter...............................................................................................................................iii - viii Certificate of Achievement for Excellence in Financial Reporting ........................................................... ix FINANCIAL SECTION INDEPENDENT AUDITORS' REPORT ......................................................................................... 1 - 2 MANAGEMENT’S DISCUSSION AND ANALYSIS ...................................................... MD&A 1 - 12 BASIC FINANCIAL STATEMENTS Government-Wide Financial Statements Statement of Net Position .......................................................................................................... 3 - 4 Statement of Activities ............................................................................................................... 5 - 6 Fund Financial Statements Balance Sheet – Governmental Funds ....................................................................................... 7 - 8 Reconciliation of Total Governmental Fund Balance to Net Position of Governmental Activities ...................................................................................9 Statement of Revenues, Expenditures and Changes in Fund Balances – Governmental Funds ............................................................................ 10 - 11 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities ...................................12 Statement of Net Position – Proprietary Funds...................................................................... 13 - 14 Statement of Revenues, Expenses and Changes in Fund Net Position – Proprietary Funds .............................................................................................15 Statement of Cash Flows – Proprietary Funds ...............................................................................16 Statement of Fiduciary Net Position ..............................................................................................17 Statement of Changes in Fiduciary Net Position ...........................................................................18 Notes to the Financial Statements ................................................................................................ 19 - 65 UNITED CITY OF YORKVILLE, ILLINOIS TABLE OF CONTENTS PAGE FINANCIAL SECTION – Continued REQUIRED SUPPLEMENTARY INFORMATION Schedule of Employer Contributions Illinois Municipal Retirement Fund ...............................................................................................66 Police Pension Fund .......................................................................................................................67 Schedule of Changes in the Employer’s Net Pension Liability Illinois Municipal Retirement Fund ....................................................................................... 68 - 69 Police Pension Fund ............................................................................................................... 70 - 71 Schedule of Investment Returns Police Pension Fund .......................................................................................................................72 Schedule of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual General Fund ..................................................................................................................................73 Library – Special Revenue Fund....................................................................................................74 Parks and Recreation – Special Revenue Fund ..............................................................................75 COMBINING AND INDIVIDUAL FUND STATEMENTS AND SCHEDULES Schedules of Revenues – Budget and Actual – General Fund..................................................... 76 - 77 Schedule of Expenditures – Budget and Actual – General Fund.........................................................78 Schedule of Detailed Expenditures – Budget and Actual – General Fund .................................. 79 - 84 Schedules of Revenues – Budget and Actual – Library – Special Revenue Fund ..............................85 Schedule of Expenditures – Budget and Actual – Library – Special Revenue Fund .................. 86 - 87 Schedules of Revenues – Budget and Actual – Parks and Recreation – Special Revenue Fund ........88 Schedules of Expenditures – Budget and Actual Parks and Recreation – Special Revenue Fund ...................................................................... 89 - 90 Schedules of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual Citywide Capital – Capital Projects Fund ......................................................................................91 Schedule of Expenditures – Budget and Actual – Citywide Capital – Capital Projects Fund.............92 Combining Balance Sheet – Nonmajor Governmental ........................................................................93 Combining Statement of Revenues, Expenditures and Changes in Fund Balances – Nonmajor Governmental .................................................................94 Combining Balance Sheet – Nonmajor Governmental – Special Revenue Funds ...................... 95 - 96 Combining Statement of Revenues, Expenditures and Changes in Fund Balances – Nonmajor Governmental – Special Revenue Funds ............... 97 - 98 UNITED CITY OF YORKVILLE, ILLINOIS TABLE OF CONTENTS PAGE FINANCIAL SECTION – Continued COMBINING AND INDIVIDUAL FUND STATEMENTS AND SCHEDULES – Continued Schedules of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual Fox Hill Special Service Area – Special Revenue Fund................................................................99 Sunflower Special Service Area – Special Revenue Fund ..........................................................100 Motor Fuel Tax – Special Revenue Fund ....................................................................................101 Land Cash – Special Revenue Fund ............................................................................................102 Countryside TIF – Special Revenue Fund ...................................................................................103 Downtown TIF – Special Revenue Fund .....................................................................................104 Debt Service Fund........................................................................................................................105 Schedules of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual Vehicle and Equipment – Capital Projects Fund .........................................................................106 Schedule of Expenditures – Budget and Actual Vehicle and Equipment – Capital Projects Fund .........................................................................107 Schedule of Expenses and Changes in Net Position – Budget and Actual Sewer – Enterprise Fund ..............................................................................................................108 Water – Enterprise Fund ..............................................................................................................109 Combining Statement of Changes in Assets and Liabilities – Agency Funds ......................... 110 - 111 SUPPLEMENTAL SCHEDULES Long–Term Debt Requirements Betzwiser Development, LLC Adjustable Rate Note Payable of 2008 .............................................112 Kendall County River Road Bridge Loan Payable of 2013 ...............................................................113 102 E Van Emmon Building Loan Payable of 2017..........................................................................114 IEPA (L17-115300) Loan Payable of 2000 .......................................................................................115 IEPA (L17-1156300) Loan Payable of 2007 .....................................................................................116 General Obligation Alternate Revenue Source Bonds of 2004B.......................................................114 General Obligation Library Bonds of 2006 .......................................................................................118 General Obligation Refunding Alternate Revenue Source Bonds of 2011 .......................................119 General Obligation Library Refunding Bonds of 2013 .....................................................................120 General Obligation Refunding Alternate Revenue Source Bonds of 2014 .......................................121 General Obligation Refunding Alternate Revenue Source Bonds of 2014A ....................................122 General Obligation Refunding Alternate Revenue Source Bonds of 2014B .....................................123 General Obligation Refunding Alternate Revenue Source Bonds of 2014C .....................................124 General Obligation Refunding Alternate Revenue Source Bonds of 2015A ....................................125 General Obligation Refunding Alternate Revenue Source Bonds of 2016 .......................................126 Illinois Rural Bond Bank Debt Certificate of 2003A ........................................................................127 Debt Certificates of 2003 ...................................................................................................................128 UNITED CITY OF YORKVILLE, ILLINOIS TABLE OF CONTENTS PAGE STATISTICAL SECTION (Unaudited) Net Position by Component – Last Ten Fiscal Years .................................................................... 129 - 130 Changes in Net Position – Last Ten Fiscal Years .......................................................................... 131 - 132 Fund Balances of Governmental Funds – Last Ten Fiscal Years .................................................. 133 - 134 Changes in Fund Balances of Governmental Funds – Last Ten Fiscal Years ............................... 135 - 136 Assessed Value and Actual Value of Taxable Property – Last Ten Fiscal Years ......................... 137 - 138 Principal Property Taxpayers – Current Tax Levy Year and Nine Tax Levy Years Ago .......................139 Direct and Overlapping Property Tax Rates – Last Ten Tax Levy Years ..................................... 140 - 140 Property Tax Levies and Collections – Last Ten Fiscal Years ................................................................142 Estimate of Taxable Sales by Category – Last Ten Calendar Years ............................................. 143 - 144 Direct and Overlapping Sales Tax Rates – Last Ten Fiscal Years ..........................................................145 Ratios of Outstanding Debt by Type – Last Ten Fiscal Years ...................................................... 146 - 147 Ratios of General Bonded Debt Outstanding – Last Ten Fiscal Years ....................................................148 Schedule of Direct and Overlapping Governmental Activities Debt .......................................................149 Schedule of Legal Debt Margin – Last Ten Fiscal Years .............................................................. 150 - 151 Pledged-Revenue Coverage Governmental Activities– Last Ten Fiscal Years ......................................152 Pledged-Revenue Coverage Business-Type Activities – Last Ten Fiscal Years .....................................153 Demographic and Economic Statistics – Last Ten Calendar Years .......................................................154 Principal Employers – Current Calendar Year and Nine Calendar Years Ago .......................................155 Full-Time and Part-Time Government Employees by Function Last Ten Fiscal Years............................................................................................................... 156 - 157 Operating Indicators by Function/Program – Last Ten Fiscal Years ............................................ 158 - 159 Capital Asset Statistics by Function/Program – Last Ten Fiscal Years ......................................... 160 - 161 New Permits and Construction Values – Last Ten Fiscal Years .............................................................162 INTRODUCTORY SECTION This section includes miscellaneous data regarding the City including: List of Principal Officials, Organization Chart, Transmittal Letter and the Certificate of Achievement for Excellence in Financial Reporting. UNITED CITY OF YORKVILLE, ILLINOIS Principal Officials Fiscal Year Ended April 30, 2018 i EXECUTIVE Mayor: Gary J. Golinski City Clerk: Beth Warren LEGISLATIVE Ward 1: Carlo Colosimo, Alderman Ward 1: Ken Koch, Alderman Ward 2: Jackie Milschewski, Alderman Ward 2: Arden Joe Plocher, Alderman Ward 3: Joel Frieders, Alderman Ward 3: Chris Funkhouser, Alderman Ward 4: Seaver Tarulis, Alderman Ward 4: Alex Hernandez, Alderman ADMINISTRATIVE City Administrator: Bart Olson Director of Finance/Deputy Treasurer: Rob Fredrickson Director of Public Works: Eric Dhuse Chief of Police: Rich Hart Director of Community Development: Krysti Barksdale-Noble Director of Parks & Recreation: Tim Evans Library Director: Elisa Topper iii United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: (630) 553-4350 www.yorkville.il.us October 1, 2018 To The Honorable Gary J. Golinski, Mayor Members of the City Council Citizens of Yorkville, Illinois The Comprehensive Annual Financial Report (CAFR) of the United City of Yorkville, Illinois, for the Fiscal Year ended April 30, 2018, is hereby submitted. The submittal of this report complies with Illinois state law which requires that the City issue a report on its financial position and activity presented in conformance with generally accepted accounting principles (GAAP) and audited in accordance with generally accepted auditing standards (GAAS) by an independent firm of licensed certified public accountants. This report consists of management’s representations concerning the finances of the City. Consequently, responsibility for both the accuracy of the data and the completeness and fairness of the presentation, including all disclosures, rests with management. We believe the data, as presented, is accurate in all material respects; and is presented in a manner designed to fairly set forth the financial position of the United City of Yorkville. The results of operations as measured by the financial activity of its various funds; and all disclosures necessary to enable the reader to gain a reasonable understanding of the City's financial affairs have been included. The City’s financial statements have been audited by Lauterbach & Amen LLP, a firm of licensed certified public accountants. The goal of the independent audit is to provide reasonable assurance that the financial statements of the United City of Yorkville for the fiscal year ended April 30, 2018, are free of material misstatements. The independent audit involves examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; assessing the accounting principles used and significant estimates made by management; and evaluation of the overall financial statement presentation. The independent auditors concluded, based upon their audit procedures, that there was a reasonable basis for rendering an unmodified (“clean”) opinion that the City’s financial statements for the fiscal year ended April 30, 2018, are fairly presented in conformity with GAAP. The independent auditor’s report is presented as the first component of the financial section of this report. This report includes all funds of the City (primary government), as well as its component unit, the Yorkville Public Library (blended). Component units are autonomous entities for which the primary government is financially accountable. Generally accepted accounting principles require that management provide a narrative introduction, overview and analysis to accompany the basic financial statements in the form of Management’s Discussion and Analysis (MD&A). This transmittal letter is designed to complement the MD&A and should be read in conjunction with it. The City’s MD&A can be found immediately following the report of the independent auditors. iv Profile of the United City of Yorkville Yorkville was first settled in 1833 and has been the county seat of Kendall County since 1859. The Village of Yorkville was incorporated in 1874, with a population of approximately 500 people. At that time the Village of Yorkville only encompassed land on the south side of the Fox River; another village, called Bristol, was located directly across from Yorkville on the north side of the river. In 1957 the two villages merged, via referendum, to form the United City of Yorkville. The City, a non-home rule community as defined by the Illinois Constitution, covers approximately 22 square miles with a 2017 special census population of 19,022 residents. The City is located in central Kendall County, about 45 miles southwest of Chicago, Illinois. The City is primarily residential and commercial in nature, with housing stock consisting of approximately 6,800 single family (includes townhomes, condominiums and duplexes) dwelling units. The City operates under a Mayor/Council form of government, as defined in Illinois State Statutes. The legislative authority of the City is vested in an eight-member council, each elected from their respective wards to overlapping four year terms. The Mayor, City Treasurer and City Clerk are elected at large. The Mayor appoints, with Council consent, a City Administrator to manage the day-to-day operations of the City. The City provides a full range of municipal services with 79 full-time, and 82 part-time persons working in public safety, public works, planning and zoning, parks and recreation, library services and general administration. The City maintains approximately 90 miles of streets and over 250 acres of park and green space. The City operates its own water distribution system with sewage treatment provided by the Yorkville Bristol Sanitary District. The Yorkville Public Library is operated under an appointed board, which is separate from the City Council. Library Board positions are appointed by the Mayor and expire on a rotating basis. Library operations are administered by the Library Board, however, the City is required by state statute to include within its property tax levy and budget, the Library’s requests. The Library does not have authority to issue debt, and must do so through the City. Thus, the Library is a component unit of the City. Accounting System and Budgetary Control Management of the United City of Yorkville is responsible for establishing and maintaining an internal control structure. The internal control structure is designed to ensure that the assets of the City are protected from loss, theft or misuse and to ensure that adequate accounting data is compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles. This structure is designed to provide reasonable, but not absolute, assurance that these objectives are met. The concept of reasonable assurance recognizes that: (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments by management. In addition, the United City of Yorkville maintains budgetary controls. The objective of these budgetary controls is to ensure compliance with legal provisions embodied in the annual appropriated budget approved by the City's governing body. Activities of the general fund, special revenue funds, capital project funds, debt service funds and enterprise funds are included in the annual appropriated budget. The level of budgetary control (that is, the level at which expenditures cannot legally exceed the appropriated amount) is established at the fund level for all budgeted funds. v Local Economy Yorkville is home to several large and midsized manufacturers and retailers including the Wm. Wrigley Jr. Company, Boombah, Inc., Newlywed Foods, Jewel/Osco, Target, Kohl’s, Dick’s Sporting Goods and Menards. It is also home to Raging Waves, Illinois largest water park. The City’s administrative staff, in conjunction with its economic development consultant, continues to work on attracting and retaining commercial and industrial business to the City. Commercial development continued at a steady pace over the course of the current fiscal year, as several new businesses opened at various locations throughout the City. In March of 2018, construction was completed on a 59,791 square foot, fifty-five and older adult apartment complex called Anthony Place. This two-story complex is comprised of 51 units and is located on the City’s northeast side. Also on the northeast side, building activities continued on a major expansion of an existing Aldi grocery store and plans were approved for the opening of two new restaurants: Grace Coffee and Wine Shop in November of 2018; and Hacienda Real Mexican Restaurant in the spring of 2019. Elsewhere in the City, construction continued on a 64,860 square foot, 73 unit assisted living care facility called Cedarhurst Living of Yorkville; which is slated to open in December 2018; and construction was completed on a 58,696 square foot sports dome, called Go-For-It-Sports, in December of 2017. On the southside of town, development activities progressed as Yorkville Christian neared completion of its new 75,600 square foot high school facility, which is expected to open by the end of the year. As fiscal year 2018 drew to a close, work continued to progress on an $8.8 million hotel and convention center to be located within the Countryside TIF District, as part of the Kendall Crossing Development. This new four-story Holiday Inn Express hotel is expected to open in the latter half of 2019 and will include over 90 rooms and a 12,000 square foot banquet facility. Despite the many budgetary challenges facing the State of Illinois, including looming debt and pension obligations, the City has seen multiple signs that the local economy is continuing to strengthen. The U.S. Census Bureau 5-year Community Survey estimates report that the City has a median family income of $99,720. This compares to $93,135 for Kendall County and $73,714 for the State of Illinois. Yorkville’s unemployment rate was 4.5% at the end of calendar year 2017; which mirrors Kendall County, and is lower than the State unemployment rate of 5.0%. In addition, the City’s sales tax base continues to grow, as municipal sales tax proceeds reached unprecedented levels in the current fiscal year. The local housing market continues to improve, as the number of foreclosures in the City totaled 61 in 2017, which is about 8% less than the previous calendar year, and significantly less than the post-recessionary high of 362 foreclosures in 2010. Building and development within the City continues to progress, as overall building permit issuances increased 15% over prior year amounts. In its final year of implementation, the City’s BUILD (Buyers of Undeveloped Infill Lot Discount) program remained popular, as 71 permits were issued over the course of fiscal year 2018. The BUILD program, which was initially implemented in January of 2012, was a comprehensive incentive and stimulus program aimed at newly constructed single-family detached homes. Major Initiatives In fiscal year 2018 the City continued to pursue several major initiatives, including: • Kennedy Road Bike Path – In 2011, the City was awarded a grant through the Illinois Transportation Enhancement Program for the construction of a shared-use path along Kennedy Road from Illinois Route 47 to Bridge Park. This project is partially funded by federal grant proceeds, with remaining amounts to be funded by donations received from a local not-for-profit organization called Push for the Path. Construction activities related to the bike path continued on through the current fiscal year and are expected to be completed in the fall of 2018. vi • ADA Transition Plan & Building Condition Survey – Pursuant to Title II of the Americans with Disabilities (ADA) Act, the City conducted a study evaluating the transitions between sidewalks & roadways throughout Yorkville; in order to devise strategies to address any non-compliant sidewalk transitions. The transition plan will be implemented in phases over the course of several fiscal years as a part of the City’s Road to Better Roads program. In addition, a building conditions survey was performed in the current fiscal year in order to observe systems and components, identify physical deficiencies and formulate recommendations for improvements of all City-owned structures and facilities. As a result of this survey, a “Capital Needs Analysis” was compiled for each structure and its components, which will enhance the City’s ability to prioritize and plan for the maintenance and improvements of its buildings and structures in future budgetary periods. • Bristol Bay Regional Park – Bristol Bay Regional Park is a 50-acre park site located on the northside of the City, just east of the Bristol Bay subdivision. In 2014, Yorkville received a $400,000 Illinois Department of Natural Resources Open Space Land Acquisition and Development (OSLAD) Grant for the development of the park. At the end of the current fiscal year, development of the park has been substantially completed and includes such amenities as a bean bag toss & bocce ball courts; lighted sand volleyball courts; natural landscaping; and a skate park. • Property Acquisition – In April of 2017, the City entered into a contract for the purchase of the former Old Second Bank building located in the downtown area at 102 East Van Emmon Street, as a prospective site for City Hall. The purchase price of the building was $1.172 million and was partially funded by a bank loan. The closing occurred in May 2017 and the building will be used for recreation programming in the interim. • Road to Better Roads (RTBR) Program – Based on the findings of the road study conducted in 2013 and in an effort to address ongoing infrastructure needs, the City continued its annual capital improvement program in the current fiscal year, commonly referred to as the “Road to Better Roads” program. Construction costs in fiscal year 2018 totaled approximately $1.0 million for roadway improvements, consisting of pavement milling and overlays on several local streets. In addition, the City continued with its lining program in order to mitigat e inflow and infiltration into the sanitary sewer system; emergency pump repairs were completed on Well #9; and design engineering began on the East Orange Street water main replacement project. • Special Census – As a result of the City experiencing substantial growth in new housing starts since the last decennial census was conducted in 2010, the City Council engaged the United States Census Bureau to conduct a special census over the summer of 2017. By formally documenting this increase in population, Yorkville will receive a greater share of several State per capita tax revenues including: income, use and motor fuel taxes. The special census was certified by the Secretary of State in December, and resulted in Yorkville’s population increasing by 2,101 residents, from 16,921 to 19,022. Long-Term Financial Planning Management annually develops five-year financial forecasts for all budgeted funds. These forecasts serve as the basis for identifying not only future capital needs, but future operational and personnel requirements as well. Revenue and expenditure trends will be evaluated and prioritized based on the goals set forth by the City Council. It is the intent of management that this five-year financial forecast will serve as the foundation for each year’s corresponding budget document. vii Relevant Financial Policies In order to ensure that the City continues to meet its immediate and long term service goals, several financial policies and procedures have been implemented by management. Some of the more prescient policies include the following: • Issue a Comprehensive Annual Financial Report (CAFR) within 180 days of the end of each fiscal year that complies with generally accepted accounting principles. • Monthly revenue, expenditure and cash balance reporting for all funds. These financial reports ensure that the City Council is made aware of any variances from the appropriated budget. In addition, the City’s budget document continues to be revised in order to enhance transparency. • Maintain the “Information for Citizens” webpage on the City’s website, which contains a wide array of financial information including: budget and audit information; annual treasurer’s reports; bill lists; employee salary and benefit information; tax rates and fees; and other nonfinancial information. • A fund balance policy establishing benchmark reserve levels to be maintained in the City’s various funds, in order to promote financial stability and provide adequate cash flow for operations. • A pension funding policy which defines the manner in which the City funds the long-term cost of benefits promised to plan participants and defines the calculation of the actuarial determined contribution (ADC) to the Yorkville Police Pension and Illinois Municipal Retirement Funds. • An investment policy which invests public funds in a manner which protects principal, maximizes return for a given level of risk and meets the daily cash flow needs of the City. • A capital asset policy which establishes the capitalization thresholds and estimated useful lives of capital assets. • A purchasing policy to ensure that goods and services are obtained in a timely manner at the lowest possible cost. • A post issuance compliance policy to ensure that City remains in compliance with federal tax laws after the issuance of tax-exempt debt. • A credit card policy for all City related credit card purchases. All City employees are required to sign a credit card policy acknowledgement form prior to receiving a City issued credit card. Pension Trust Funds and Post-Employment Benefits Two pension plans are established by State Statute, which cover City employees. The benefits and funding of each plan are determined by state statute, and each plan provides retirement, disability and death benefits for participants. The Police Pension Fund is funded through an annual property tax levy, employee contributions and investment earnings. The Illinois Municipal Retirement Fund (IMRF) pension plan covers civilian full-time employees. Funding for IMRF is made through contributions from the employer (actuarially determined annually by IMRF) and employees of the City (established at 4.5% of total compensation). Employees covered under both pension plans also contribute to Social Security (6.2% of salary capped annually) and Medicare (1.45% of total compensation). ix INDEPENDENT AUDITORS’ REPORT This section includes the opinion of the City’s independent auditing firm. 2 United City of Yorkville, Illinois October 1, 2018 Page 2 Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management’s discussion and analysis as listed in the table of contents and budgetary information reported in the required supplementary information as listed in the table of contents, be presented to supplement the basic financial statements. Such information, although not part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the United City of Yorkville, Illinois’ basic financial statements. The introductory section, combining and individual fund financial statements and budgetary comparison schedules, supplemental schedules, and statistical section are presented for purposes of additional analysis and are not a required part of the financial statements. The combining and individual fund financial statements and budgetary comparison schedules and supplemental schedules are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the financial statements. Such information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the combining and individual fund financial statements and budgetary comparison schedules and supplemental schedules are fairly stated, in all material respects, in relation to the basic financial statements as a whole. The introductory and statistical sections have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we do not express an opinion or provide any assurance on them. LAUTERBACH & AMEN, LLP MANAGEMENT’S DISCUSSION AND ANALYSIS MD&A 1 As management of the United City of Yorkville (“City”), we offer readers of the City’s financial statements this narrative overview and analysis of the financial activities of the City for the fiscal year ended April 30, 2018. Since the Management’s Discussion and Analysis (“MD&A”) is designed to focus on the current year’s activities, resulting changes and currently known facts, it should be read in conjunction with the Letter of Transmittal on pages iii through viii and the City’s financial statements (beginning on page 3). Financial Highlights • The assets/deferred outflows of the United City of Yorkville exceeded its liabilities/deferred inflows at the close of the fiscal year by $139,019,685 (net position). Of this amount, $140,443,266 was invested in capital assets, net of related debt; $1,992,274 was restricted for specific activities such as IMRF, highways and streets, special service areas and library operations. Remaining net position, totaling ($3,415,855), was unrestricted. • The City’s aggregate net position increased by $11,933,700 or 9.4% during the year ended April 30, 2018. Of this increase, $6,440,316 is attributable to governmental activities and $5,493,384 is attributable to business-type activities. • Total revenues increased by 15.9% from $32,304,181 to $37,453,970. Overall expenses totaled $25,520,270, which is an increase of 5.6% from the preceding fiscal year. • At the culmination of the current fiscal year, the City’s governmental funds repor ted combined fund balances of $7,549,636, compared to $9,438,174 reported on April 30, 2017. • For the fiscal year ended April 30, 2018, the City’s General Fund reported an increase in fund balance of $282,284. Total ending fund balance in the General Fund was a positive $6,496,373. • Both the City’s Water and Sewer Funds reported positive changes in net position during the current fiscal year, reporting ending net position balances of $29,951,048 and $32,190,740, respectively. Overview of the Financial Statements This discussion and analysis is intended to serve as an introduction to the City’s basic financial statements. The City’s basic financial statements are comprised of three components: (1) government-wide financial statements, (2) fund financial statements, and (3) notes to the financial statements. The governmental-wide statements are divided between governmental activities and business-type activities, with the public library presented as a blended component unit. The perspective of the fund financial statements presents financial information for individual funds established by the City for specific purposes. They are categorized into three distinct groups: governmental, proprietary and fiduciary. This report also contains other supplementary information in addition to the basic financial statements. Government-Wide Financial Statements The government-wide financial statements are designed to provide readers with a broad overview of the City’s finances, in a manner similar to a private-sector business. The Statement of Net Position presents information on all of the City’s assets/deferred outflows and liabilities/deferred inflows, with the difference between the two reported as net position. Over time increases or decreases in net position may serve as a useful indicator of whether the financial position of the City is improving or deteriorating. The Statement of Activities presents information showing how the City’s net position changed during the most recent fiscal year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods. Both of the government-wide financial statements distinguish functions of the City that are principally supported by taxes and intergovernmental revenues (governmental activities) from other functions that are intended to recover all or a significant portion of their costs through user fees and charges (business-type MD&A 2 activities). The governmental activities of the City include general government (legislative, administration and finance), public safety (police), community development, public works (street operations, health and sanitation) and parks and recreation. Property taxes, shared state taxes and local utility taxes finance the majority of these services. Business-type activities reflect private sector type operations, where the fee for service typically covers all or most of the cost of operations, including depreciation. The business-type activities of the City include water and sewer operations. The government-wide financial statements may be found on pages 3 through 6 of this report. Fund Financial Statements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The City uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. All of the funds of the United City of Yorkville can be divided into three categories: governmental funds, proprietary funds and fiduciary funds. Governmental Funds Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government’s near-term financing requirements. Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. By doing so, readers may better understand the long-term impact of the City’s near-term financing decisions. Both the Governmental Fund Balance Sheet and the Governmental Fund Statement of Revenues, Expenditures and Changes in Fund Balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The City maintains twelve individual governmental funds. Information is presented separately in the Governmental Fund Balance Sheet and in the Governmental Fund Statement of Revenues, Expenditures and Changes in Fund Balances for the General Fund, Library Fund, Parks and Recreation Fund and the Citywide Capital Fund, all of which are considered to be major funds. Information from the City’s other eight governmental funds are combined into a single column presentation. Individual fund information for these non-major governmental funds is provided elsewhere in the report. The United City of Yorkville adopts annual budgets for its General Fund, Library Fund, Parks and Recreation Fund and Citywide Capital Fund. A budgetary comparison schedule has been provided for all four funds to demonstrate compliance with this budget. The basic governmental fund financial statements ma y be found on pages 7 through 12 of this report. MD&A 3 Proprietary Funds The City maintains one type of proprietary fund (enterprise funds). Enterprise funds are used to report the same functions presented as business-type activities in the government-wide financial statements. The City uses enterprise funds to account for its water and sewer operations. Proprietary funds provide the same type of information as the government -wide financial statements, only in more detail. The proprietary fund financial statements provide separate information for the Water Fund (major fund) and the Sewer Fund (major fund). The basic proprietary fund financial statements may be found on pages 13 through 16 of this report. Fiduciary Funds Fiduciary funds are used to account for resources held for the benefit of parties outside the City. Fiduciary funds are not reflected in the government -wide financial statements because the resources of those funds are not available to support the City’s operations. The City maintains one fiduciary trust fund; the Police Pension Fund and two agency funds; one for fees held for other governmental agencies and one for developer deposits. The accounting used for fiduciary funds is similar to that used by proprietary funds. The basic fiduciary fund financial statements may be found on pages 17 and 18 of this report. Notes to the Financial Statements The notes provide additional information that is essential to a full understanding of the information provided in the government-wide and fund financial statements. The notes to the financial statements may be found on pages 19 through 65 of this report. Other Information In addition to the basic financial statements, this report also includes certain required supplementary information related to budgetary information and the City’s progress in funding its obligation to provide pension benefits to its employees. Required non-major fund information can be found following the required supplementary information. Required supplementary information may be found on pages 66 through 75 of this report. The combing statements referred to earlier in connection with non-major governmental funds are presented immediately following the required supplementary information on pensions. Combing and individual fund statements and schedules may be found on pages 76 through 111 of this report. MD&A 4 GOVERNMENT-WIDE FINANCIAL ANALYSIS Statement of Net Position The following chart reflects the condensed Statement of Net Position (in millions): 2018 2017 2018 2017 2018 2017 Assets: Current Assets 16.3$ 16.8$ 4.3$ 4.6$ 20.6$ 21.4$ Capital Assets 96.3 87.8 70.3 67.0 166.6 154.8 Other Assets - - 11.1 11.1 11.1 11.1 Total Assets 112.6 104.7 85.7 82.6 198.2 187.3 Deferred Outflows 2.1 2.0 0.2 0.2 2.3 2.2 Total Assets/Deferred Outflows 114.7 106.7 85.9 82.9 200.6 189.6 Liabilities: Current Liabilities 5.2 3.7 3.2 3.0 8.4 6.7 Long-term Liabilities 24.6 26.9 20.3 23.2 44.9 50.1 Total Liabilities 29.8 30.6 23.5 26.2 53.3 56.8 Deferred Inflows 8.0 5.7 0.2 - 8.3 5.7 Total Liabilities/Deferred Inflows 37.8 36.3 23.7 26.2 61.5 62.5 Net Position: Net Investment in Capital Assets 83.2 74.0 57.3 53.5 140.4 127.5 Restricted 2.0 2.6 - - 2.0 2.6 Unrestricted (8.3) (6.2) 4.9 3.2 (3.4) (3.0) Total Net Position 76.9$ 70.4$ 62.1$ 56.6$ 139.0$ 127.1$ Primary Government Total Governmental Activities Business-Type Activities The City’s combined net position increased by $11.9 million, from $127.1 million to $139.0 million, during the current fiscal year. This change is the result of $6.4 million and $5.5 million increases in the net position of governmental activities and business-type activities, respectively. The increase in the net position of governmental activities during fiscal year 2018 was due to better than expected operating results and an increase in capital assets. Capital assets included developer donations, City constructed roadway improvements and unfinished infrastructure that was still being constructed at fiscal year-end. Restricted net position for governmental activities decreased by $0.6 million, as the City continues to draw down on accumulated property tax proceeds to fund the employer contributions to the Illinois Municipal Retirement Fund (IMRF). Current assets for governmental and business-type activities decreased by $0.5 million and $0.3 million, respectively, as the City continued to spend down bond proceeds in the current fiscal year. The enhanced net position of business-type activities was due mainly to a rise in capital assets, in the form of developer donations; in addition to the continued amortization of long-term debt applicable to the Water and Sewer Funds. The largest portion of the United City of Yorkville’s net position, totaling $140,443,266, reflects its investment in capital assets (e.g., land, infrastructure, buildings, machinery and equipment), less any related debt used to acquire or construct those assets that are still outstanding. The City uses its capital assets to provide services to citizens; consequently, these assets are not available for future spending. Although the United City of Yorkville’s investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. MD&A 5 The final component of the United City of Yorkville’s net position, or 1.4%, represents resources that are subject to external restrictions on how they may be used. At fiscal year end, total restricted net position was comprised as follows: 36.4% is for future IMRF expenses; 28.5% is for library operations; 34.8% is for future road maintenance and improvement projects relating to the City’s motor fuel tax (MFT) program; and 0.3% is restricted for special service area use. As of April 30, 2018, the City was able to report positive balances in all three categories of net position for its business-type activities. Unrestricted net position for governmental activities finished fiscal year 2018 at negative $8,300,460. This was a decline of approximately $2.1 million in comparison to the prior fiscal year, as a result of increased negative equity positions of the land cash and TIF funds. Unrestricted net position for business-type activities ended the fiscal year at $4.9 million, an increase of $1.7 million. The primary reason for this increase was due to positive operational results; and the improved financial position of IMRF, which dramatically reduced net pension liability. Additional information on the Statement of Net Position may be found on pages 3 and 4 of this report. Activities The following table reflects the revenue and expenses of the City’s governmental and business-type activities (in millions). 2018 2017 2018 2017 2018 2017 Revenues Program Revenues: Charges for Services 4.2$ 3.7$ 6.3$ 5.5$ 10.6$ 9.3$ Operating Grants & Contributions 0.7 0.6 - - 0.7 0.6 Capital Grants & Contributions 6.4 3.8 3.9 3.3 10.4 7.1 General Revenues: Property Taxes 4.9 4.9 - - 4.9 4.9 Other Taxes 10.0 9.7 - - 10.0 9.7 Other Revenue 0.8 0.6 0.1 0.1 0.9 0.7 Total Revenues 27.1$ 23.4$ 10.4$ 8.9$ 37.5$ 32.3$ Expenses General Government 4.0 4.5 - - 4.0 4.5 Public Safety 5.7 6.1 - - 5.7 6.1 Community Development 0.6 0.7 - - 0.6 0.7 Public Works 6.2 4.5 - - 6.2 4.5 Library 0.9 0.9 - - 0.9 0.9 Parks & Recreation 2.4 2.0 - - 2.4 2.0 Interest Long-Term Debt 0.5 0.6 - - 0.5 0.6 Water - - 3.3 3.3 3.3 3.3 Sewer - - 1.8 1.7 1.8 1.7 Total Expenses 20.4$ 19.3$ 5.1$ 5.0$ 25.5$ 24.2$ Excess(Deficiency) before Transfers 6.6$ 4.2$ 5.3$ 3.9$ 11.9$ 8.1$ Transfers (0.2) (1.1) 0.2 1.1 - - Change in Net Position 6.4$ 3.0$ 5.5$ 5.1$ 11.9$ 8.1$ Net Position, Beginning 70.4$ 67.4$ 56.6$ 51.6$ 127.1$ 118.9$ Net Position, Ending 76.9$ 70.4$ 62.1$ 56.6$ 139.0$ 127.1$ Primary Government Total Governmental Activities Business-Type Activities Additional information on the Statement of Net Position may be found on pages 5 and 6 of this report. MD&A 6 Governmental Activities Revenues Total governmental activities revenue for the current fiscal year was $27,066,652, compared to $23,415,139 in the previous fiscal year, an increase of 15.6%. Property taxes, one of the City’s largest revenue sources (18.2% of aggregate revenues), totaled $4.9 million in fiscal year 2018. Property taxes support various governmental activities, including the City’s annual contribution to the Yorkville Police Pension Fund. The City contributed $966,211 to the Police Pension Fund in the current fiscal year, fully funding its actuarially determined contribution amount pursuant to its pension funding policy. Total property tax revenues increased marginally by 0.5%, as the Library increased its levy for operations and debt service. Per the decision of Council, the City’s requested levy held steady, mirroring the prior year’s extension amount of approximately $3.1 million. The City received sales taxes in the amount of $5.3 million in fiscal year 2018, which is a 2.4% increase over the prior year. The “other taxes” classification includes a number of revenue sources, including income, excise, utility, business district, video gaming and state use taxes. The other taxes classification increased by 2.7% in the current fiscal year, as aggregate income and local use tax receipts exceeded prior year amounts by roughly $100,000. The outlook for income tax proceeds seemed precarious early in the fiscal year, when the State of Illinois announced that it would cut the Local Government Distributive Fund (LGDF) by 10% through June of 2018. This reduction to the LGDF would have resulted in income tax proceeds declining by an estimated $55,000 in comparison to the preceding year’s amount of $1.6 million. However, this reduction to the LGDF was more than offset by the results of the special census, which reported an increase in Yorkville’s population of 2,101 residents. The additional per capita generated from the results of the special census (which went into effect beginning with the January 2018 income tax allotment) generated approximately $95,000 in additional revenue; resulting in income tax finishing the fiscal year at $1.64 million. Charges for service revenues increased by 12.2% in the current fiscal year, as building permit revenues continued to be robust; exceeding prior year amounts by almost $400,000. The “other revenues” classification consisted of various reimbursements related to capital projects and contractual expenses. Other revenues were up 33.7%, as more capital projects were eligible for reimbursement from outside sources in the current fiscal year. Capital grant and contribution revenue increased significantly ($2.6 million) over fiscal year 2017 amounts, as the City accepted several capital contributions from developers and completed various roadway projects over the course of the fiscal year 2018. - 1,000 2,000 3,000 4,000 5,000 6,000 7,000 Charges for Service Operating Grants & Contributions Capital Grants & Contributions Property Taxes Sales Tax Other Taxes Other Revenues Governmental Activities -Revenues by Function (in thousands) FY 2018 FY 2017 MD&A 7 Expenses Total expenses amounted to $20,442,237 for governmental activities in fiscal year 2018. This reflects an increase of 6.4% from the prior year. The public works function comprised the greatest proportion of governmental activities expenses, accounting for 30.5% of the total. Other primary functional areas include public safety, general government and parks and recreation, which account for 27.8%, 19.5% and 11.9%, respectively, of total governmental activities expense. Public works expenses totaled $6.2 million in fiscal year 2018, which was a 40.1% increase over fiscal year 2017 amounts. This increase is attributable to the completion of several capital projects over the course of the current fiscal year. Public safety expenses decreased by about $0.4 million, due to a reduction in pension fund liabilities based on the overall investment performance of the fund. General government expense totals were down by 11% in comparison to the prior year, as a result of increased capital asset acquisitions over the course of fiscal year 2018. Community development expenses decreased 14.2%, due to a reclassification of economic development activities, which are now included in the general government function. Parks and Recreation expenses are up 21.4%, as a result of increased capital outlay associated with the development of Bristol Bay and Riverfront parks. Interest on long-term debt nominally declined by 5.9%, as the City continues to pay down debt related to governmental activities. The following pie chart shows the breakdown of governmental activities expenses by function. - 1,000 2,000 3,000 4,000 5,000 6,000 7,000 General Government Public Safety Community Development Public Works Library Parks & Recreation Interest on Long-Term Debt Governmental Activities -Expenses by Function (in thousands) FY 2018 FY 2017 19% 28% 3% 30% 5% 12% 3% General Government Public Safety Community Development Public Works Library Parks & Recreation Interest on Long-Term Debt MD&A 8 Business-Type Activities Business-type activities increased the City’s net position by $5,493,384. Approximately 60% of business- type activity revenue is generated from fees for services relating to the City’s water and sewer utilities. Charges for services totaled $6.3 million in fiscal year 2018, which represents an increase of $825,500 (15.0%) over prior year amounts. This rise in charge for service revenue was due primarily to a combination of increased water consumption and connection fee revenues. Aggregate water and sewer connection fee revenues exceeded prior year amounts by nearly five-fold, to finish the current fiscal year at $701,123. Capital grants and contributions increased significantly, totaling $3.9 million in fiscal year 2018, as the City accepted several water and sewer related infrastructure assets from developers. “Other revenues”, which are comprised of rental income, reimbursements, proceeds from capital asset sales, interest income and miscellaneous items, decreased by $15,603; as last year’s totals included a one-time reimbursement from Kendall County totaling $25,550. Net transfers for business-type activities totaled $184,099, which was the net result of $1.2 million being transferred in to fund debt service payments and the transferring out of $1.0 million in remaining 2015A bond proceeds to fund additional roadway improvements. FINANCIAL ANALYSIS OF THE GOVERNMENT’S FUNDS Governmental Funds - The focus of the United City of Yorkville’s governmental funds is to provide information on near-term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the United City of Yorkville’s financing requirements. In particular, unassigned fund balance may serve as a useful measure of a government’s net resources available for spending at the end of the fiscal year. At the end of the current fiscal year, the United City of Yorkville’s governmental funds reported combined ending fund balances of $7,549,636, a decrease of $1,888,538 over last year’s totals. The majority of fund balance for the governmental funds is identified between the restricted, assigned and unassigned categories. Restricted fund balance, which accounts for 26.4% of total fund balance, includes amounts restricted for IMRF, library operations, special service areas, and the City’s motor fuel tax program. The bulk of unassigned fund balance, which accounts for 56.2% of total governmental fund balance, is in the General Fund ($5.7 million). Remaining fund balance for the governmental funds is allocated as follows: $99,697 (1.3%) is nonspendable (i.e. prepaids); $467,816 (6.2%) is committed for parks and recreation activities; and $743,997 (9.9%) is assigned for various capital projects, vehicles and equipment. The Library Fund reported a positive fund balance of $568,798 at the end of fiscal year 2018, which represents an increase of $59,837 in comparison to last year’s fund balance amount of $508,961. Property taxes used to finance library operations, which account for 41.4% of total library operational revenues, increased by $30,568 (2.2%). The Library levied property taxes separately from the City for the first time in 2016, thus pegging the growth of its levy to inflation, instead of equalized assessed valuation (EAV). Library development fees were particularly vigorous in the current fiscal year, posting year-over-year gains of $65,484. Aggregate operational expenditures increased minimally by $10,385 (1.4%), as a result of increased spending on building maintenance. However, these costs were largely offset by personnel related savings, resulting from temporary vacancies and a reduction in the hours worked by part-time staff. The Parks and Recreation Fund reported a marginal surplus amount of $27,977 in the current fiscal year, thus increasing fund balance from $445,875 to $473,852. Aggregate charge for service revenues were slightly down (0.5%) in fiscal year 2018, due to fewer special events being held; however, both child development and athletics & fitness revenues posted year-over-year gains of 4.1% and 5.0%, respectively. In addition, revenue from the City’s annual Hometown Day’s Festival increased by 9.2% over the prior year, netting a surplus for the event of $19,979. Operational expenditures in the Parks and Recreation Fund increased by 6.9%; as the result of increased costs associated with recreational program expansion, park maintenance and the continued funding of vehicles and equipment. MD&A 9 The Citywide Capital Fund ended fiscal year 2018 with a deficit of $966,633, thus reducing fund balance from $1,355,530 to $388,897. This reduction in fund balance will continue into next fiscal year, as the City will continue to spend down bond proceeds as it incurs future expenditures related to various street infrastructure improvements. As of April 30, 2018, unspent 2015A bond proceeds totaled $600,793. Several major roadway improvements were completed in the current fiscal year including: the $417,000 Kennedy Road resurfacing project; the $1.9 million multi-year Countryside subdivision roadway project; and the $5 million reconstruction of Game Farm Road, which was partially financed by federal grant proceeds. GENERAL FUND BUDGETARY HIGHLIGHTS The chart below compares the fiscal year 2018 final budget to the actual results of the City’s General Fund. Fiscal Year 2018 General Fund Budgetary Highlights Final Budget Actual Over(Under) Actual as % of Budget Revenues Taxes $ 10,899,060 $ 10,962,693 $ 63,633 101% Intergovernmental 2,379,022 2,298,480 (80,542) 97% Licenses, Permits & Fees 253,000 364,499 111,499 144% Charges for Services 1,365,564 1,508,994 143,430 111% Fines & Forfeitures 140,225 123,617 (16,608) 88% Interest 15,000 49,013 34,013 327% Miscellaneous 78,750 102,778 24,028 131% Total Revenues $ 15,130,621 $ 15,410,075 $ 279,453 102% Expenditures General Government $ 4,609,588 $ 4,598,123 $ (11,465) 100% Public Safety 5,558,217 5,283,553 (274,664) 95% Community Development 700,647 629,894 (70,753) 90% Public Works 1,946,258 1,928,581 (17,677) 99% Total Expenditures $ 12,814,710 $ 12,440,151 $ (374,559) 97% Excess of Revenues over Expenditures $ 2,315,911 $ 2,969,924 $ 654,013 128% Other Financing Sources(Uses) $ (2,941,210) (2,687,639) (253,571) 91% Net Change in Fund Balance $ (625,299) $ 282,284 Fund Balance - Beginning of Year 6,214,089 Fund Balance - End of Year $ 6,496,373 The General Fund is the City’s primary operating fund and the largest source of funding for the day-to-day activities of its various departments. Actual revenues exceed budgetary amounts by $279,453, as tax, licenses & permits and charges for service revenues proved to be more robust than initially anticipated. Interest income exceeded budgetary amounts as well, due to more cash reserves being available for investment and a gradually rising interest rate environment. Actual General Fund expenditures for the year were $374,559 lower than budgeted ($12,440,151 actual compared to $12,814,710 budgeted). Furthermore, management is pleased to report that all functional departments within the General Fund (excluding the Health & Sanitation Department included in the Public Works function and the Administrative Services Department included in the General Government function) were under their respective appropriated budgets for the fiscal year ended 2018. Due to contractual changes to the refuse contract, the Health & Sanitation Department exceeded budgetary amounts by approximately $100,000; however, this was more than offset by garbage surcharge revenues, which resulted in a net operating surplus of $19,471. The Administrative MD&A 10 Services Department surpassed appropriated amounts by $27,075, due to the State imposing a 2% administrative fee on locally imposed gross sales tax revenues. This administrative fee, which totaled $51,945 in the current fiscal year, was implemented by the State in July 2017; several months after the City concluded its fiscal year 2018 budget process. As shown in the table on the previous page, current year operating results generated a surplus amount of $282,284, which increased overall fund balance from $6,214,089 at the beginning of the year, to $6,496,373 at the end of fiscal year 2018. The surplus at the end of the fiscal year was primarily attributable to enhanced building permit revenue on a City-wide basis; as permit revenue in other Funds was sufficient to cover the costs of capital outlay without the assistance of a General Fund transfer or chargeback. Ending fund balance for the General Fund was allocated as follows: $83,305 is nonspendable (i.e. prepaids); $726,019 is restricted for expenditures relating to IMRF in future fiscal periods; and $5,687,049 is unassigned. At fiscal year end, unassigned fund balance as a percentage of total expenditures equated to 45.7%, which is the equivalent of approximately five to six months of operating reserves. Proprietary Funds - The United City of Yorkville’s proprietary funds provide the same type of information found in the government-wide financial statements, but in greater detail. The net position of the City’s proprietary funds at the end of the year totaled $62,141,788, allocated between the Water and Sewer Funds in the amounts of $29,951,048 and $32,190,740, respectively. Developer donations, totaling $3,945,565, accounted for the bulk of the increase. CAPITAL ASSET AND DEBT ADMINISTRATION Capital Assets – The United City of Yorkville’s investment in capital assets for its governmental and business-type activities as of April 30, 2018 totaled $166,591,182 (net of accumulated depreciation). Investments in capital assets include land, land improvements, construction in progress (CIP), infrastructure (roadway improvements, sanitary sewer lines, storm sewers and water lines), buildings, equipment and vehicles. The following tables summarize the changes in the City’s capital assets for governmental and business-type activities. Change in Capital Assets – Governmental Activities (in millions) Net Balance Additions/Balance May 1, 2017 (Deletions)April 30, 2018 Non-Depreciable Assets: Land and Construction in Progress 35.5$ (1.5)$ 34.0$ Depreciable Capital Assets: Infrastructure 57.6 11.6 69.1 Buildings 14.7 0.8 15.5 Equipment 7.1 0.0 7.1 Vehicles 2.5 0.2 2.7 Accumulated Depreciation on Capital Assets (29.5) (2.6) (32.1) Total Capital Assets, Net 87.8$ 8.4$ 96.3$ Total net capital assets for the City’s governmental activities increased in fiscal year 2018 by $8,408,786, due primarily to street infrastructure improvements and developer donations. During the fiscal year depreciation expense totaling $2,637,923 was charged to the following functions: General Government ($66,659), Public Safety ($145,499), Public Works ($1,854,658), Library ($182,712) and Parks and Recreation ($388,395). MD&A 11 Change in Capital Assets – Business-Type Activities (in millions) Balance Additions/Balance May 1, 2017 Deletions April 30, 2018 Non-Depreciable Assets: Land and Construction in Progress 6.0$ (2.9)$ 3.1$ Depreciable Capital Assets: Infrastructure 58.1 7.6 65.7 Equipment 18.5 0.2 18.8 Vehicles 0.4 - 0.4 Accumulated Depreciation on Capital Assets (16.1) (1.6) (17.7) Total Capital Assets, Net 67.0$ 3.3$ 70.3$ Net capital assets increased by $3,336,166 in the current fiscal year, as a result of increased developer donations and other City funded infrastructure projects. Non-developer infrastructure additions for the year totaled $3,660,270; the bulk of which was comprised of water infrastructure improvements in the Countryside subdivision totaling $3,260,328. During the fiscal year depreciation expense of $968,463 and $678,783 was charged to the Water and Sewer Fund functional expense categories, respectively. For more detailed information, related to capital assets, see Note 3 to the financial statements, beginning on page 36. Debt Administration As of April 30, 2018, the United City of Yorkville had total debt outstanding of $36,943,227, comprised of general obligation and alternative revenue source bonds, debt certificates, developer commitments and loans payable. This amount is partially comprised of nine alternative revenue bonds which pledge income, sales, incremental property taxes, and water/sewer revenues. In addition, these bonds can be reverted to the property tax rolls should the alternative revenue source prove to be inadequate. Governmental Business-Type Activities Activities Total General Obligation & Alternative Revenue Source Bonds 12,962,534$ 18,232,466$ 31,195,000$ Debt Certificates - 1,010,000 1,010,000 Developer Commitments - 2,126,965 2,126,965 Loans Payable 1,502,712 1,108,550 2,611,262 14,465,246$ 22,477,981$ 36,943,227$ The City’s general obligation debt is rated AA by Standard & Poor’s Ratings Services and AA- by Fitch Ratings. State statutes limit the amount of general obligation debt a non-home rule governmental entity may issue to 8.625 percent of its total assessed valuation. The current debt limit for the City is $42,200,517. The amount of debt applicable to that limit is $6,045,000. For more detailed information related to long- term debt, see Note 3 to the financial statements, beginning on page 39. MD&A 12 ECONOMIC FACTORS AND NEXT YEAR’S BUDGET Fiscal year 2018 saw the General Fund continue to build up its reserves, as overall fund balance exceeded $6.49 million, eclipsing its previous high point of $6.21 million in the year prior. The City’s sales tax base remains stable, as both municipal and non-home rule sales tax proceeds exceeded prior year amounts by 2.1% and 2.9%, respectively. Other major revenues have proved resilient as well, as aggregate tax, permits and charges for service revenues surpassed budgetary and prior year amounts. Thus, based on the overall operating results of fiscal year 2018, it would appear that the local economy continues to improve and that development in Yorkville continues to carry on in a positive manner, as the City remains committed to developing economic incentives and other measures to attract and retain businesses. After a 7.2% increase last year, property values (i.e. assessed valuation) in the City are currently estimated to increase an additional 6.8% in 2018; which is a positive indicator that the local housing market continues to strengthen. Despite the increases in EAV over the last several years, the City remains mindful of its impact on local taxpayers when developing its annual property tax levy. For the 2017 levy year, the City Council made the decision to increase the levy by the incremental property tax proceeds generated from new construction only. This resulted in the City foregoing the inflationary increment of levy, valued at approximately $65,000; a practice which is anticipated to be repeated in the subsequent levy year. As the City moved forward into the subsequent fiscal year, management continued its practice of conservatively projecting revenues, while looking for ways to reduce expenditures, in order to maintain adequate fund balances and cash reserves. In addition, management continues to monitor the fiscal activities of the State of Illinois, in order to ascertain the impact, if any, of how additional State budget cuts would impact the local share of State revenues. Fortunately, the reduction in shared local revenues implemented by the State last year was largely mitigated by the additional per capita increment stemming from the results of the special census. Furthermore, it remains to be seen how the recent United States Supreme Court decision in South Dakota v. Wayfair will impact the City, as States are now allowed to collect use tax from on-line sales. Looking ahead into fiscal year 2019, the General Fund is currently budgeted to spend down a percentage of its fund balance, although reserves are expected to remain above minimum City Council prescribed thresholds. The fiscal year 2019 General Fund budget includes funding for several projects and initiatives including: an update to the road study; continue work on the downtown overlay district; City- wide enhancements and upgrades to information technology infrastructure; facility management services; conducting a facilities master plan of City-owned buildings and structures; and continued cost sharing initiatives with surrounding communities. The upcoming fiscal year will see the completion of public infrastructure improvements in the Whispering Meadows subdivision, with a total of $1.1 million budgeted out of the Citywide Capital, Water and Sewer Funds. The City will also continue its “Road to Better Roads” program, with approximately $1.0 million budgeted for water, sanitary sewer, storm sewer and roadway improvements. Other capital projects planned for the new fiscal year include: the completion of the Kennedy Road bike trail; the conclusion of the Bristol Bay and Riverfront Park projects; the replacement of two HVAC units at the Beecher Community Center; sanitary sewer lining; streambank stabilization on Pavillion Road; Route 71 water main relocations; US Route 34 roadway improvements; the rehabilitation of Well #7 and the abandonment of Well #3. REQUESTS FOR INFORMATION This financial report is designed to provide our citizens, customers, investors and creditors with a general overview of the City’s finances. Questions concerning this report or requests for additional financial information should be directed to Rob Fredrickson, Director of Finance, United City of Yorkville, 800 Game Farm Road, Yorkville, Illinois. • Government-Wide Financial Statements • Fund Financial Statements Governmental Funds Proprietary Funds Fiduciary Funds BASIC FINANCIAL STATEMENTS The basic financial Statements include integrated sets of financial statements as required by the GASB.The sets of statements include: In addition,the notes to the financial statements are included to provide information that is essential to a user’s understanding of the basic financial statements. UNITED CITY OF YORKVILLE, ILLINOIS Statement of Net Position April 30, 2018 See Following Page UNITED CITY OF YORKVILLE, ILLINOIS Statement of Net Position April 30, 2018 Business- Type Activities Totals Current Assets Cash and Investments $8,716,942 3,165,198 11,882,140 Receivables - Net 7,460,542 1,061,697 8,522,239 Prepaids 99,697 32,803 132,500 Due from Other Governments 19,339 - 19,339 Total Current Assets 16,296,520 4,259,698 20,556,218 Noncurrent Assets Capital Assets Nondepreciable Capital Assets 33,983,844 3,143,557 37,127,401 Depreciable Capital Assets 94,419,692 84,926,341 179,346,033 Accumulated Depreciation (32,146,477)(17,735,775)(49,882,252) Total Capital Assets 96,257,059 70,334,123 166,591,182 Other Assets Assets Held for Others - 11,091,000 11,091,000 Total Noncurrent Assets 96,257,059 81,425,123 177,682,182 Total Assets 112,553,579 85,684,821 198,238,400 Deferred Items - IMRF 440,000 107,438 547,438 Deferred Items - Police Pension 1,520,918 - 1,520,918 Unamortized Loss on Refunding 167,456 81,675 249,131 Total Deferred Outflows of Resources 2,128,374 189,113 2,317,487 Total Assets and Deferred Outflows of Resources 114,681,953 85,873,934 200,555,887 Governmental Activities ASSETS DEFERRED OUTFLOWS OF RESOURCES The notes to the financial statements are an integral part of this statement. 3 Business- Type Activities Totals Current Liabilities Accounts Payable $1,134,838 194,952 1,329,790 Retainage Payable 34,999 - 34,999 Deposits Payable 423,922 14,800 438,722 Accrued Payroll 302,093 32,018 334,111 Accrued Interest Payable 195,841 272,604 468,445 Other Payables 1,532,224 22,616 1,554,840 Current Portion of Long-Term Debt 1,580,474 2,669,089 4,249,563 Total Current Liabilities 5,204,391 3,206,079 8,410,470 Noncurrent Liabilities Compensated Absences Payable 467,139 55,640 522,779 Net Pension Liability - IMRF 53,787 13,134 66,921 Net Pension Liability - Police Pension 10,867,191 - 10,867,191 Notes Payable 1,169,469 - 1,169,469 IEPA Loans Payable - 903,071 903,071 General Obligation Bonds Payable - Net 12,006,067 16,622,397 28,628,464 Debt Certificates Payable - 580,000 580,000 Other Liabilities 1,890 2,126,965 2,128,855 Total Noncurrent Liabilities 24,565,543 20,301,207 44,866,750 Total Liabilities 29,769,934 23,507,286 53,277,220 Property and State Taxes 5,318,808 - 5,318,808 Deferred Items - IMRF 920,884 224,860 1,145,744 Deferred Items - Police Pension 1,794,430 - 1,794,430 Total Deferred Inflows of Resources 8,034,122 224,860 8,258,982 Total Liabilities and Deferred Inflows of Resources 37,804,056 23,732,146 61,536,202 Net Investment in Capital Assets 83,186,083 57,257,183 140,443,266 Restricted IMRF 726,019 - 726,019 Library Operations 567,355 - 567,355 Motor Fuel Tax 692,344 - 692,344 Special Service Areas 6,556 - 6,556 Unrestricted (8,300,460)4,884,605 (3,415,855) Total Net Position 76,877,897 62,141,788 139,019,685 LIABILITIES NET POSITION Governmental Activities DEFERRED INFLOWS OF RESOURCES The notes to the financial statements are an integral part of this statement. 4 UNITED CITY OF YORKVILLE, ILLINOIS Statement of Activities For the Fiscal Year Ended April 30, 2018 Charges Operating Capital for Grants/Grants/ Services Contributions Contributions Governmental Activities General Government $3,976,577 3,629,476 - 206,028 Library 941,123 123,156 18,764 - Parks and Recreation 2,432,818 453,466 145,244 - Public Safety 5,689,480 - - - Community Development 629,894 - - - Public Works 6,236,169 - 530,313 6,242,527 Interest on Long-Term Debt 536,176 - - - Total Governmental Activities 20,442,237 4,206,098 694,321 6,448,555 Business-Type Activities Sewer 1,806,076 1,688,339 - 1,969,099 Water 3,271,957 4,655,750 - 1,976,466 Total Business-Type Activities 5,078,033 6,344,089 - 3,945,565 25,520,270 10,550,187 694,321 10,394,120 General Revenues Taxes Property Taxes Utility Taxes Other Taxes Intergovernmental - Unrestricted Sales Taxes Income Taxes Interest Income Miscellaneous Transfers - Internal Activity Change in Net Position Net Position - Beginning Net Position - Ending Expenses Program Revenues The notes to the financial statements are an integral part of this statement. 5 Business Governmental Type Activities Activities Totals (141,073)- (141,073) (799,203)- (799,203) (1,834,108)- (1,834,108) (5,689,480)- (5,689,480) (629,894)- (629,894) 536,671 - 536,671 (536,176)- (536,176) (9,093,263)- (9,093,263) - 1,851,362 1,851,362 - 3,360,259 3,360,259 - 5,211,621 5,211,621 (9,093,263)5,211,621 (3,881,642) 4,925,489 - 4,925,489 1,587,270 - 1,587,270 1,445,549 - 1,445,549 5,327,756 - 5,327,756 1,640,291 - 1,640,291 85,355 36,003 121,358 705,968 61,661 767,629 (184,099)184,099 - 15,533,579 281,763 15,815,342 6,440,316 5,493,384 11,933,700 70,437,581 56,648,404 127,085,985 76,877,897 62,141,788 139,019,685 Primary Government Net (Expenses)/Revenues The notes to the financial statements are an integral part of this statement. 6 UNITED CITY OF YORKVILLE, ILLINOIS Balance Sheet - Governmental Funds April 30, 2018 Cash and Investments $5,000,761 Receivables - Net of Allowances Property Taxes 3,165,797 Accounts 230,746 Other Taxes 2,342,564 Due from Other Governments 3,628 Due from Other Funds 1,095,797 Prepaids 83,305 Total Assets 11,922,598 Accounts Payable 859,654 Retainage Payable - Deposit Payable 416,483 Accrued Payroll 236,427 Due to Other Funds 268 Other Payables 59,246 Total Liabilities 1,572,078 Property and State Taxes 3,854,147 Total Liabilities and Deferred Inflows of Resources 5,426,225 Nonspendable 83,305 Restricted 726,019 Committed - Assigned - Unassigned 5,687,049 Total Fund Balances 6,496,373 Total Liabilities, Deferred Inflows of Resources and Fund Balances 11,922,598 FUND BALANCES LIABILITIES General ASSETS DEFERRED INFLOWS OF RESOURCES The notes to the financial statements are an integral part of this statement. 7 Capital Projects Parks and Citywide Library Recreation Capital Nonmajor Totals 608,224 444,262 1,594,786 1,068,909 8,716,942 1,464,661 - - - 4,630,458 173 1,316 210,009 671 442,915 1,059 - - 43,546 2,387,169 - - - 15,711 19,339 - 252,236 - 268 1,348,301 1,443 6,036 2,146 6,767 99,697 2,075,560 703,850 1,806,941 1,135,872 17,644,821 19,346 84,749 31,356 139,733 1,134,838 - - 34,999 - 34,999 - 7,439 - - 423,922 19,559 46,107 - - 302,093 - - - 1,348,033 1,348,301 3,196 91,703 1,351,689 26,390 1,532,224 42,101 229,998 1,418,044 1,514,156 4,776,377 1,464,661 - - - 5,318,808 1,506,762 229,998 1,418,044 1,514,156 10,095,185 1,443 6,036 2,146 6,767 99,697 567,355 - - 698,900 1,992,274 - 467,816 - - 467,816 - - 386,751 357,246 743,997 - - - (1,441,197)4,245,852 568,798 473,852 388,897 (378,284)7,549,636 2,075,560 703,850 1,806,941 1,135,872 17,644,821 Special Revenue The notes to the financial statements are an integral part of this statement. 8 UNITED CITY OF YORKVILLE, ILLINOIS Reconciliation of Total Governmental Fund Balance to Net Position of Governmental Activities April 30, 2018 Total Governmental Fund Balances $7,549,636 Amounts reported for governmental activities in the Statement of Net Position are different because: Capital assets used in governmental activities are not financial resources and therefore, are not reported in the funds.96,257,059 Deferred outflows (inflows) of resources related to the pensions not reported in the funds. Deferred Items - IMRF (480,884) Deferred Items - Police Pension (273,512) Long-term liabilities are not due and payable in the current period and, therefore, are not reported in the funds. Accrued Interest Payable (195,841) Compensated Absences Payable (583,924) Net Pension Liability - IMRF (53,787) Net Pension Liability - Police Pension (10,867,191) Notes Payable (1,500,822) General Obligation Bonds Payable (13,138,403) Unamortized Loss on Refunding 167,456 Other Obligations Payable (1,890) Net Position of Governmental Activities 76,877,897 The notes to the financial statements are an integral part of this statement. 9 UNITED CITY OF YORKVILLE, ILLINOIS Statement of Revenues, Expenditures and Changes in Fund Balances - Governmental Funds For the Fiscal Year Ended April 30, 2018 See Following Page UNITED CITY OF YORKVILLE, ILLINOIS Statement of Revenues, Expenditures and Changes in Fund Balances - Governmental Funds For the Fiscal Year Ended April 30, 2018 Revenues Taxes $10,962,693 Intergovernmental 2,298,480 Licenses, Permits and Fees 364,499 Charges for Services 1,508,994 Fines and Forfeits 123,617 Grants and Donations - Interest 49,013 Miscellaneous 102,778 Total Revenues 15,410,074 Expenditures Current General Government 4,598,123 Library - Parks and Recreation - Public Safety 5,283,553 Community Development 629,894 Public Works 1,928,581 Capital Outlay - Debt Service Principal Retirement - Interest and Fiscal Charges - Total Expenditures 12,440,151 Excess (Deficiency) of Revenues Over (Under) Expenditures 2,969,923 Other Financing Sources (Uses) Disposal of Capital Assets - Debt Issuance - Transfers In 92,125 Transfers Out (2,779,764) (2,687,639) Net Change in Fund Balances 282,284 Fund Balances - Beginning 6,214,089 Fund Balances - Ending 6,496,373 General The notes to the financial statements are an integral part of this statement. 10 Capital Projects Parks and Citywide Library Recreation Capital Nonmajor Totals 1,402,659 - - 297,326 12,662,678 18,764 - 206,028 495,510 3,018,782 100,484 - 308,858 242,382 1,016,223 12,750 453,466 871,293 201,103 3,047,606 9,922 - - 8,730 142,269 - 19,753 - 125,491 145,244 5,440 800 21,033 9,069 85,355 6,539 215,205 373,768 7,678 705,968 1,556,558 689,224 1,780,980 1,387,289 20,824,125 - - 343,541 94,935 5,036,599 758,411 - - - 758,411 - 1,969,830 - 663,066 2,632,896 - - - 18,485 5,302,038 - - - - 629,894 - - - 295,169 2,223,750 - - 2,860,951 2,176,789 5,037,740 570,000 - 265,000 360,669 1,195,669 192,085 - 139,063 182,919 514,067 1,520,496 1,969,830 3,608,555 3,792,032 23,331,064 36,062 (1,280,606)(1,827,575)(2,404,743)(2,506,939) - - - 2,500 2,500 - - - 800,000 800,000 23,775 1,308,583 1,018,308 310,240 2,753,031 - - (157,366)- (2,937,130) 23,775 1,308,583 860,942 1,112,740 618,401 59,837 27,977 (966,633)(1,292,003)(1,888,538) 508,961 445,875 1,355,530 913,719 9,438,174 568,798 473,852 388,897 (378,284)7,549,636 Special Revenue The notes to the financial statements are an integral part of this statement. 11 UNITED CITY OF YORKVILLE, ILLINOIS Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities For the Fiscal Year Ended April 30, 2018 Net Change in Fund Balances - Total Governmental Funds $(1,888,538) Amounts reported for governmental activities in the Statement of Activities are different because: Governmental funds report capital outlays as expenditures. However, in the Statement of Activities the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense. Capital Outlays 4,804,182 Capital Contributions 6,242,527 Depreciation Expense (2,637,923) The net effect of deferred outflows (inflows) of resources related to the pensions not reported in the funds. Change in Deferred Items - IMRF (960,891) Change in Deferred Items - Police Pension (1,112,730) The issuance of long-term debt provides current financial resources to governmental funds, while the repayment of the principal on long-term debt consumes the current financial resources of the governmental funds. Additions to Compensated Absences Payable (8,547) Deductions to Net Pension Liability - IMRF 911,727 Deductions to Net Pension Liability - Police Pension 716,949 Retirement of Debt 1,195,669 Issuance of Debt (800,000) Amortization of Loss on Refunding (45,791) Amortization of Premium 38,119 Changes to accrued interest on long-term debt in the Statement of Activities does not require the use of current financial resources and, therefore, are not reported as expenditures in the governmental funds.(14,437) Changes in Net Position of Governmental Activities 6,440,316 The notes to the financial statements are an integral part of this statement. 12 UNITED CITY OF YORKVILLE, ILLINOIS Statement of Net Position - Proprietary Funds April 30, 2018 See Following Page UNITED CITY OF YORKVILLE, ILLINOIS Statement of Net Position - Proprietary Funds April 30, 2018 Water Totals Current Assets Cash and Investments $1,241,690 1,923,508 3,165,198 Receivables - Net of Allowances Accounts 222,285 839,412 1,061,697 Prepaids 7,602 25,201 32,803 Total Current Assets 1,471,577 2,788,121 4,259,698 Noncurrent Assets Capital Assets Nondepreciable 430,162 2,713,395 3,143,557 Depreciable 34,970,697 49,955,644 84,926,341 Accumulated Depreciation (5,581,039)(12,154,736)(17,735,775) 29,819,820 40,514,303 70,334,123 Other Assets Assets Held for Others 11,091,000 - 11,091,000 Total Noncurrent Assets 40,910,820 40,514,303 81,425,123 Total Assets 42,382,397 43,302,424 85,684,821 Deferred Items - IMRF 39,324 68,114 107,438 Unamortized Loss on Refunding 15,772 65,903 81,675 55,096 134,017 189,113 Total Assets and Deferred Outflows of Resources 42,437,493 43,436,441 85,873,934 Business-Type Activities - Enterprise Sewer ASSETS DEFERRED OUTFLOWS OF RESOURCES The notes to the financial statements are an integral part of this statements. 13 Water Totals Current Liabilities Accounts Payable $33,697 161,255 194,952 Deposits Payable 14,800 - 14,800 Accrued Payroll 12,027 19,991 32,018 Accrued Interest Payable 123,680 148,924 272,604 Other Payables - 22,616 22,616 Current Portion of Long-Term Debt 1,517,370 1,151,719 2,669,089 Total Current Liabilities 1,701,574 1,504,505 3,206,079 Noncurrent Liabilities Compensated Absences Payable 15,096 40,544 55,640 Net Pension Liability - IMRF 4,807 8,327 13,134 IEPA Loans Payable 52,832 850,239 903,071 General Obligation Bonds Payable - Net 6,755,000 9,867,397 16,622,397 Debt Certificates Payable 580,000 - 580,000 Other Liabilities 1,055,141 1,071,824 2,126,965 Total Noncurrent Liabilities 8,462,876 11,838,331 20,301,207 Total Liabilities 10,164,450 13,342,836 23,507,286 Deferred Items - IMRF 82,303 142,557 224,860 Total Liabilities and Deferred Inflows of Resources 10,246,753 13,485,393 23,732,146 Net Investment in Capital Assets 28,514,141 28,743,042 57,257,183 Unrestricted 3,676,599 1,208,006 4,884,605 Total Net Position 32,190,740 29,951,048 62,141,788 NET POSITION LIABILITIES Sewer Business-Type Activities - Enterprise DEFERRED INFLOWS OF RESOURCES The notes to the financial statements are an integral part of this statements. 14 UNITED CITY OF YORKVILLE, ILLINOIS Statement of Revenues, Expenses and Changes in Net Position - Proprietary Funds For the Fiscal Year Ended April 30, 2018 Water Totals Operating Revenues Charges for Services $1,384,634 4,258,332 5,642,966 Operating Expenses Operations 651,888 1,918,529 2,570,417 Depreciation and Amortization 683,017 869,805 1,552,822 Total Operating Expenses 1,334,905 2,788,334 4,123,239 Operating Income 49,729 1,469,998 1,519,727 Nonoperating Revenues (Expenses) Interest Income 24,277 11,726 36,003 Connection Fees 303,705 397,418 701,123 Other Income 53 61,608 61,661 Interest Expense (471,171)(483,623)(954,794) (143,136)(12,871)(156,007) Income (Loss) Before Contributions and Transfers (93,407)1,457,127 1,363,720 Capital Contributions 1,969,099 1,976,466 3,945,565 Transfers In 1,137,166 139,116 1,276,282 Transfers Out (73,875)(1,018,308)(1,092,183) 3,032,390 1,097,274 4,129,664 Change in Net Position 2,938,983 2,554,401 5,493,384 Net Position - Beginning 29,251,757 27,396,647 56,648,404 Net Position - Ending 32,190,740 29,951,048 62,141,788 Business-Type Activities - Enterprise Sewer The notes to the financial statements are an integral part of this statement. 15 UNITED CITY OF YORKVILLE, ILLINOIS Statement of Cash Flows - Proprietary Funds For the Fiscal Year Ended April 30, 2018 Water Totals Cash Flows from Operating Activities Receipts from Customers and Users $1,682,288 4,724,779 6,407,067 Payments to Employees (233,832)(420,067)(653,899) Payments to Suppliers (399,140)(1,584,890)(1,984,030) 1,049,316 2,719,822 3,769,138 Cash Flows from Noncapital Financing Activities Transfers In 1,137,166 139,116 1,276,282 Transfers (Out)(73,875)(1,018,308)(1,092,183) 1,063,291 (879,192)184,099 Cash Flows from Capital and Related Financing Activities Purchase of Capital Assets (2,164,409)(2,819,003)(4,983,412) Capital Contributions 1,969,099 1,976,466 3,945,565 Debt Repayment (1,435,952)(863,352)(2,299,304) Interest Payments (471,171)(483,623)(954,794) (2,102,433)(2,189,512)(4,291,945) Cash Flows from Investing Activities Interest Received 24,277 11,726 36,003 Net Change in Cash and Cash Equivalents 34,451 (337,156)(302,705) Cash and Cash Equivalents - Beginning 1,207,239 2,260,664 3,467,903 Cash and Cash Equivalents - Ending 1,241,690 1,923,508 3,165,198 Reconciliation of Operating Income to Net Cash Provided (Used) by Operating Activities Operating Income (Loss)49,729 1,469,998 1,519,727 Adjustments to Reconcile Operating Income to Net Income to Net Cash Provided by (Used in) Operating Activities: Depreciation and Amortization Expense 683,017 869,805 1,552,822 Connection Fees/Other Income 303,758 459,026 762,784 (Increase) Decrease in Current Assets (6,104)7,421 1,317 Increase (Decrease) in Current Liabilities 18,916 (86,428)(67,512) Net Cash Provided by Operating Activities 1,049,316 2,719,822 3,769,138 Noncash Activity - Capital Contributions 1,969,099 1,976,466 3,945,565 Business-Type Activities - Enterprise Sewer The notes to the financial statement are an integral part of this statement. 16 UNITED CITY OF YORKVILLE, ILLINOIS Statement of Fiduciary Net Position April 30, 2018 Agency Cash and Cash Equivalents $888,972 833,705 Investments U.S. Government and Agency Securities 3,647,115 - Corporate Bonds 536,093 - Mutual Funds 958,389 - Common Stocks 3,026,688 - Receivables - Net of Allowances - 562,597 Accrued Interest 33,802 - Total Assets 9,091,059 1,396,302 Accounts Payable 1,957 - Other Liabilities - 1,396,302 Total Liabilities 1,957 1,396,302 Net Position Restricted for Pensions 9,089,102 - NET POSITION Trust Pension Police ASSETS LIABILITIES The notes to the financial statement are an integral part of this statement. 17 UNITED CITY OF YORKVILLE, ILLINOIS Statement of Changes in Fiduciary Net Position For the Fiscal Year Ended April 30, 2018 Additions Contributions - Employer $966,211 Contributions - Plan Members 249,421 Total Contributions 1,215,632 Investment Income Interest Earned 187,353 Net Change in Fair Value 265,781 453,134 Less Investment Expenses (31,159) Net Investment Income 421,975 Total Additions 1,637,607 Deductions Administration 12,266 Benefits and Refunds 501,417 Total Deductions 513,683 Change in Fiduciary Net Position 1,123,924 Net Position Restricted for Pensions Beginning 7,965,178 Ending 9,089,102 Police Trust Pension The notes to the financial statement are an integral part of this statement. 18 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 19 NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The United City of Yorkville (City) is an Illinois unit of local government. The financial statements include all functions, programs and activities under control of the City Council. The City’s major operations include public safety, public works, library, parks and recreation, community development, water and sewer services, and general administration. The City Council has oversight responsibility for the City, the Public Library and the Park and Recreation Board. Oversight responsibility includes designation of management and all other control over operations of these entities. The government-wide financial statements are prepared in accordance with generally accepted accounting principles (GAAP). The Governmental Accounting Standards Board (GASB) is responsible for establishing GAAP for state and local governments through its pronouncements (Statements and Interpretations). The more significant of the City’s accounting policies established in GAAP and used by the City are described below. REPORTING ENTITY The City’s financial reporting entity comprises the following: Primary Government: United City of Yorkville In determining the financial reporting entity, the City complies with the provisions of GASB Statement No. 61, “The Financial Reporting Omnibus - an Amendment of GASB Statements No. 14 and No. 34,” and includes all component units that have a significant operational or financial relationship with the City. Based upon the criteria set forth in the GASB Statement No. 61, there are no component units included in the reporting entity. Police Pension Employees Retirement System The City’s police employees participate in the Police Pension Employees Retirement System (PPERS). PPERS functions for the benefit of these employees and is governed by a five-member pension board. Two members appointed by the City’s Mayor, one elected pension beneficiary and two elected police employees constitute the pension board. The participants are required to contribute a percentage of salary as established by state statute and the City is obligated to fund all remaining PPERS costs based upon actuarial valuations. The State of Illinois is authorized to establish benefit levels and the City is authorized to approve the actuarial assumptions used in the determination of contribution levels. Although it is legally separate from the City, the PPERS is reported as if it were part of the primary City because its sole purpose is to provide retirement benefits for the City’s police employees. The PPERS is reported as a pension trust fund. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 20 NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued BASIS OF PRESENTATION Government-Wide Statements The City’s basic financial statements include both government-wide (reporting the City as a whole) and fund financial statements (reporting the City’s major funds). Both the government-wide and fund financial statements categorize primary activities as either governmental or business -type. The City’s public safety, highway and street maintenance and reconstruction, building code enforcement, public improvements, economic development, parks and recreation, planning and zoning, and general administrative services are classified as governmental activities. The City’s sewer and water services are classified as business-type activities. In the government-wide Statement of Net Position, both the governmental and business-type activities columns are: (a) presented on a consolidated basis by column, and (b) reported on a full accrual, economic resource basis, which recognizes all long-term assets/deferred outflows and receivables as well as long- term debt/deferred inflows and obligations. The City’s net position is reported in three parts: net investment in capital assets; restricted; and unrestricted. The City first utilizes restricted resources to finance qualifying activities. The government-wide Statement of Activities reports both the gross and net cost of each of the City’s functions (general government, public safety, highways and streets, etc.) and business-type activities. The functions are supported by general government revenues (property, sales and use taxes, certain intergovernmental revenues, fines, permits and charges for services, etc.). The Statement of Activities reduces gross expenses (including depreciation) by related program revenues, which include 1) changes to customers or applicants who purchase, use or directly benefit from goods, services or privileges provided by a given function or segment and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. The net costs (by function or business-type activity) are normally covered by general revenue (property, sales and use taxes, certain intergovernmental revenues, permits and charges for services, etc.). This government-wide focus is more on the sustainability of the City as an entity and the change in the City’s net position resulting from the current year’s activities. Fund Financial Statements The financial transactions of the City are reported in individual funds in the fund financial statements. Each fund is accounted for by providing a separate set of self-balancing accounts that comprise its assets/deferred outflows, liabilities/deferred inflows, fund equity, revenues and expenditures/expenses. Funds are organized into three major categories: governmental, proprietary, and fiduciary. The emphasis in fund financial statements is on the major funds in either the governmental or bus iness-type activities categories. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 21 NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued BASIS OF PRESENTATION – Continued Fund Financial Statements – Continued Nonmajor funds by category are summarized into a single column. GASB Statement No. 34 sets forth minimum criteria (percentage of the assets/deferred outflows, liabilities/deferred inflows, revenues or expenditures/expenses of either fund category or the governmental and enterprise combined) for the determination of major funds. The City electively added funds, as major funds, which either have debt outstanding or a specific community focus. The nonmajor funds are combined in a column in the fund financial statements. A fund is considered major if it is the primary operating fund of the City or meets the following criteria: Total assets/deferred outflows, liabilities/deferred inflows, revenues, or expenditures/expenses of that individual governmental or enterprise fund are at least 10 percent of the corresponding total for all funds of th at category or type; and Total assets/deferred outflows, liabilities/deferred inflows, revenues, or expenditures/expenses of the individual governmental fund or enterprise fund are at least 5 percent of the corresponding total for all governmental and enterprise funds combined. The various funds are reported by generic classification within the financial statements. The following fund types are used by the City: Governmental Funds The focus of the governmental funds’ measurement (in the fund statements) is upon determination of financial position and changes in financial position (sources, uses, and balances of financial resources) rather than upon net income. The following is a description of the governmental funds of the City: General fund is the general operating fund of the City. It is used to account for all financial resources except those required to be accounted for in another fund. The General Fund is a major fund. Special revenue funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. The City maintains eight special revenue funds. The Library Fund, a major fund, is used to account for the activity relating to the Yorkville Public Library. The revenue sources for the Library Fund are property taxes. The Parks and Recreation Fund, also a major fund, is used to account for the revenues and expenditures associated with Yorkville’s Parks and Recreation departments. The revenue sources for the Parks and Recreation Fund are charges for services. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 22 NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued BASIS OF PRESENTATION – Continued Fund Financial Statements – Continued Governmental Funds – Continued Debt service funds are used to account for the accumulation of funds for the periodic payment of principal and interest on general long-term debt. The City maintains one debt service fund. Capital projects funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by business-type/proprietary funds). The City maintains two capital projects funds. The Citywide Capital Fund, a major fund, is used to account for financial resources accumulated for maintenance of public infrastructure and to fund new capital improvements that benefit the public. Proprietary Funds The focus of proprietary fund measurement is upon determination of operating income, changes in net position, financial position, and cash flows. The generally accepted accounting principles applicable are those similar to businesses in the private sector. The following is a description of the proprietary funds of the City: Enterprise funds are required to account for operations for which a fee is charged to external users for goods or services and the activity is (a) financed with debt that is solely secured by a pledge of the net revenues, (b) has third party requirements that the cost of providing services, including capital costs, be recovered with fees and charges, or (c) establishes fees and charges based on a pricing policy designed to recover similar costs. The City maintains two enterprise funds. The Sewer Fund, a major fund, is used to account for the operation and sewer infrastructure maintenance of the City-owned sewer system, as well as the construction of new sewer systems within City limits. Revenues are generated through a user maintenance fee. The Water Fund, also a major fund, is used to account for the operation and water infrastructure maintenance of the City-owned water distribution system, as well as the construction of new water systems. Revenues are generated through charges based on water consumption and user maintenance fees. Fiduciary Funds Fiduciary funds are used to report assets held in a trustee or agency capacity by the City for others and therefore are not available to support City programs. The reporting focus is on net position and changes in net position and is reported using accounting principles similar to proprietary funds. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 23 NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued BASIS OF PRESENTATION – Continued Fund Financial Statements – Continued Fiduciary Funds – Continued Pension trust funds are used to account for assets held in a trustee capacity by the City for pension benefit payments. The Police Pension Fund accounts for the accumulation of resources to pay pension costs. Resources are contributed by police force members at rates fixed by state statutes and by the government through an annual property tax levy. Agency funds are used to account for assets held by the City in a purely custodial capacity. The Developer Deposit Fund is used to account for developer deposits that are used to reimburse the City for all expenses incurred as a result of processing developer applications and requests. The Escrow Deposit Fund is used to account for various funds collected on behalf of other governmental agencies. The City’s fiduciary funds are presented in the fiduciary fund financial statements by type (pension trust and agency). Since by definition these assets are being held for the benefit of a third party (other local governments, private parties, pension participants, etc.) and cannot be used to address activities or obligations of the City, these funds are not incorporated into the government-wide statements. MEASUREMENT FOCUS AND BASIS OF ACCOUNTING Measurement focus is a term used to describe “which” transactions are recorded within the various financial statements. Basis of accounting refers to “when” transactions are recorded regardless of the measurement focus applied. Measurement Focus On the government-wide Statement of Net Position and the Statement of Activities, both governmental and business-type activities are presented using the economic resources measurement focus as defined below. In the fund financial statements, the “current financial resources” measurement focus or the “economic resources” measurement focus is used as appropriate. All governmental funds utilize a “current financial resources” measurement focus. Only current financial assets/deferred outflows and liabilities/deferred inflows are generally included on their balance sheets. Their operating statements present sources and uses of available spendable financial resources during a given period. These funds use fund balance as their measure of available spendable financial resources at the end of the period. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 24 NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued MEASUREMENT FOCUS AND BASIS OF ACCOUNTING – Continued Measurement Focus – Continued All proprietary and pension trust funds utilize an “economic resources” measurement focus. The accounting objectives of this measurement focus are the determination of operating income, changes in net position (or cost recovery), financial position, and cash flows. All assets/deferred outflows and liabilities/deferred inflows (whether current or noncurrent) associated with their activities are reported. Proprietary and pension trust fund equity is classified as net position. Agency funds are not involved in the measurement of results of operations; therefore, measurement focus is not applicable to them. Basis of Accounting In the government-wide Statement of Net Position and Statement of Activities, both governmental and business-type activities are presented using the accrual basis of accounting. Under the accrual basis of accounting, revenues are recognized when earned and expenses are recorded when the liability/deferred inflow is incurred or economic asset used. Revenues, ex penses, gains, losses, assets/deferred outflows, and liabilities/deferred inflows resulting from exchange and exchange-like transactions are recognized when the exchange takes place. In the fund financial statements, governmental funds are presented on the modified accrual basis of accounting. Under this modified accrual basis of accounting, revenues are recognized when “measurable and available.” Measurable means knowing or being able to reasonably estimate the amount. Available means collectible within the current period or within sixty days after year-end. The City recognizes property taxes when they become both measurable and available in accordance with GASB Codification Section P70. A sixty-day availability is generally used for revenue recognition for all other governmental fund revenues. Income tax will exceed the sixty-day recognition period due to the State of Illinois and the long delay with releasing these funds. Expenditures (including capital outlay) are recorded when the related fund liability is incurred, except for general obligation bond principal and interest which are recognized when due. In applying the susceptible to accrual concept under the modified accrual basis, those revenues susceptible to accrual are property taxes, state and utility taxes, franchise taxes, interest revenue, charges for services, and fines and forfeits. All other revenues are not susceptible to accrual because generally they are not measurable until received in cash. All proprietary, pension trust and agency funds utilize the accrual basis of accounting. Under the accrual basis of accounting, revenues are recognized when earned and expenses are recorded when the liability is incurred or economic asset used. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 25 NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued MEASUREMENT FOCUS AND BASIS OF ACCOUNTING – Continued Basis of Accounting – Continued Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund’s principal ongoing operations. The principal operating revenues of the City’s enterprise funds are charges to customers for sales and services. Operating expenses for enterprise funds include the cost of sales and services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. ASSETS/DEFERRED OUTFLOWS, LIABILITIES/DEFERRED INFLOWS, AND NET POSITION OR EQUITY Cash and Investments Cash and cash equivalents on the Statement of Net Position are considered to be cash on hand, demand deposits, and cash with fiscal agent. For the purpose of the proprietary funds “Statement of Cash Flows,” cash and cash equivalents are considered to be cash on hand, demand deposits, cash with fiscal agent, and all highly liquid investments with an original maturity of three months or less. Investments are generally reported at fair value. Short-term investments are reported at cost, which approximates fair value. For investments, the City categorizes its fair value measurements within the fair value hierarchy established by generally accepted accounting principles. The hierarchy is based on the valuation inputs used to measure the fair value of the asset. Level 1 inputs are quoted prices in active markets for identical assets; Level 2 inputs are significant other observable inputs; Level 3 inputs are significant unobservable inputs. Interfund Receivables, Payables and Activity Interfund activity is reported as loans, services provided, reimbursements or transfers. Loans are reported as interfund receivables and payables as appropriate and are subject to elimination upon consolidation. All other interfund transactions are treated as transfers. Any residual balances outstanding between the governmental activities and business-type activities are reported in the government-wide financial statements as “internal balances.” Receivables In the government-wide financial statements, receivables consist of all revenues earned at year -end and not yet received. Major receivables balances for governmental activities include property taxes, state and utility taxes, franchise taxes, and grants. Business-type activities report utility charges as their major receivables. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 26 NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued ASSETS/DEFERRED OUTFLOWS, LIABILITIES/DEFERRED INFLOWS, AND NET POSITION OR EQUITY – Continued Prepaids Prepaids are valued at cost, which approximates market. The cost of governmental fund-type prepaids are recorded as expenditures when consumed rather than when purchased. Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaids in both the government- wide and fund financial statements. Assets Held for Others In June of 2004, the City entered into an intergovernmental agreement with Yorkville -Bristol Sanitary District for design and construction of the Rob Roy Creek Interceptor. At the date of completion, the Yorkville-Bristol Sanitary District owns and maintains the Interceptor. All costs associated with the construction of the infrastructure asset are recorded as Assets Held for Others in the City’s financial statements. As of April 30, 2018, the balance of this project was $11,091,000 reported in the Sewer Fund. In connection with this project, the City issued General Obligation Alternate Revenue Source Bonds of 2005D in the fiscal year 2006 for $11,300,000, which were refunded in 2008 and again in 2011. At April 30, 2018, the outstanding balance of the 2011 refunding bonds is $7,565,000. See Note 3 for more information on this long-term debt issue. Deferred Outflows/Inflows of Resources Deferred outflow/inflow of resources represents an acquisition/reduction of net position that applies to a future period and therefore will not be recognized as an outflow of resources (expense)/inflow of resources (revenue) until that future time. Capital Assets Capital assets purchased or acquired with an original cost of $5,000 to $75,000, depending on asset class, (see chart on the following page) or more are reported at historical cost or estimated historical cost. Contributed assets are reported at acquisition value as of the date received. Additions, improvements and other capital outlays that significantly extend the useful life of an asset are capitalized. Other costs incurred for repairs and maintenance are expensed as incurred. The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. General capital assets are long-lived assets of the City as a whole. Infrastructure such as streets, traffic signals and signs are capitalized. In the case of the initial capitalization of general infrastructure assets (i.e., those reported by the governmental activities) the government chose to include all such items regardless of their acquisition date. The valuation basis for general capital assets are historical cost, or where historical cost is not available, estimated historical cost based on replacement costs. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 27 NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued ASSETS/DEFERRED OUTFLOWS, LIABILITIES/DEFERRED INFLOWS, AND NET POSITION OR EQUITY – Continued Capital Assets – Continued Capital assets in the proprietary funds are capitalized in the fund in which they are utilized. The valuation bases for proprietary fund capital assets are the same as those used for the general capital assets. Donated capital assets are capitalized at estimated fair market value on the date donated. Depreciation on all assets is computed and recorded using the straight-line method of depreciation over the following estimated useful lives: Estimated Useful Capital Asset Life Land $25,000 N/A Buildings 35,000 10 - 50 Years Equipment 5,000 5 - 75 Years Vehicles 5,000 5 - 15 Years Infrastructure - Street and Storm Sewer 50,000 10 - 75 Years Infrastructure - Water and Sewer 75,000 10 - 75 Years Capitalized Threshold Compensated Absences The City accrues accumulated unpaid vacation and associated employee-related costs when earned (or estimated to be earned) by the employee. In accordance with GASB Statement No. 16, no liability is recorded for nonvesting accumulation rights to receive sick pay benefits. However, a liability is recognized for that portion of accumulated sick leave that is estimated to be taken as “term inal leave” prior to retirement. All vacation pay is accrued when incurred in the government-wide and proprietary fund financial statements. A liability for these amounts is reported in the governmental funds only if they have matured, for example, as a result of employee resignations and retirements. Long-Term Obligations In the government-wide financial statements, and proprietary fund types in the fund financial statements, long-term debt and other long-term obligations are reported as liabilities in the applicable governmental activities, business-type activities, or proprietary fund type Statement of Net Position. Bond premiums and discounts are deferred and amortized over the life of the bonds using the effective interest method. Bonds payable are reported net of the applicable bond premium or discount. Bond issuance costs are reported as expenses at the time of issuance. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 28 NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued ASSETS/DEFERRED OUTFLOWS, LIABILITIES/DEFERRED INFLOWS, AND NET POSITION OR EQUITY – Continued Long-Term Obligations – Continued In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as bond issuance costs, during the current period. The face amount of debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as debt service expenditures. Net Position In the government-wide financial statements, equity is classified as net position and displayed in three components: Net Investment in Capital Assets – Consists of capital assets including restricted capital assets, net of accumulated depreciation and reduced by the outstanding balances of any bonds, mortgages, notes or other borrowings that are attributable to the acquisition, construction, or improvement of those assets. Restricted – Consists of net position with constraints placed on the use either by (1) external groups such as creditors, grantors, contributors, or laws or regulations of other governments; or (2) law through constitutional provisions or enabling legislations. Unrestricted – All other net position balances that do not meet the definition of “restricted” or “net investment in capital assets.” UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 29 NOTE 2 – STEWARDSHIP, COMPLIANCE, AND ACCOUNTABILITY BUDGETARY INFORMATION Budgets are adopted on a basis consistent with generally accepted accounting principles. Annual budgets are adopted for all funds. All annual appropriations lapse at fiscal year-end. During the year, several supplementary appropriations were necessary. The City follows these procedures in establishing the budgetary data reflected in the financial statements: • Prior to May 1, the Mayor submits to the City Council the proposed budget for the fiscal year commencing the following May 1. The operating budget includes proposed expenditures and the means of financing them. • Public hearings are conducted at the City offices to obtain taxpayer comments. • Prior to May 1, the budget is legally adopted by a vote of the City Council through passage of an ordinance. • The budget officer is authorized to transfer budgeted amounts between departments within any fund; however, any revisions that alter the total expenditures of any fund must be approved by the City Council. EXCESS OF ACTUAL EXPENDITURES/EXPENSES OVER BUDGET IN INDIVIDUAL FUNDS The following fund had an excess of actual expenditures/expenses, exclusive of depreciation, over budget as of the date of this report: Fund Downtown TIF $522,305 Excess DEFICIT FUND BALANCE The following funds had deficit fund balance as of the date of this report: Fund Sunflower Special Service Area $21,251 Land Cash 278,204 Countryside TIF 459,820 Downtown TIF 681,305 Deficit UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 30 NOTE 3 – DETAIL NOTES ON ALL FUNDS DEPOSITS AND INVESTMENTS The City maintains a cash and investment pool that is available for use by all funds except the pension trust fund. Each fund type's portion of this pool is displayed on the financial statements as "cash and investments.” In addition, investments are separately held by several of the City's funds. The deposits and investments of the pension trust fund are held separately from those of other funds. Permitted Deposits and Investments – Statutes authorize the City to make deposits/invest in commercial banks, savings and loan institutions, obligations of the U.S. Treasury and U.S. Agencies, obligations of States and their political subdivisions, credit union shares, repurchase agreements, commercial paper rated within the three highest classifications by at least two standard rating services, Illinois Funds and the Illinois Metropolitan Investment Fund (IMET). The deposits and investments of the Pension Fund are held separately from those of other City funds. Statutes authorize the Pension Fund to make deposits/invest in interest bearing direct obligations of the United States of America; obligations that are fully guaranteed or insured as to the payment of principal and interest by the United States of America; bonds, notes, debentures, or similar obligations of agencies of the United States of America; savings accounts or certificates of deposit issued by banks or savings and loan associations chartered by the United States of America or by the State of Illinois, to the extent that the deposits are insured by the agencies or instrumentalities of the federal government; credit unions, to the extent that the deposits are insured by the agencies or instrumentalities of the federal government; State of Illinois bonds; pooled accounts managed by the Illinois Funds Market Fund (Formerly known as IPTIP, Illinois Public Treasurer’s Investment Pool), or by banks, their subsidiaries or holding companies, in accordance with the laws of the State of Illinois; bonds or tax anticipation warrants of any county, township, or municipal corporation of the State of Illinois; direct obligations of the State of Israel; money market mutual funds managed by investment companies that are registered under the Federal Investment Company Act of 1940 and the Illinois Securities Law of 1953 and are diversified, open-ended management investment companies, provided the portfolio is limited to specified restrictions; general accounts of life insurance companies; and separate accounts of life insurance companies and mutual funds, the mutual funds must meet specific restrictions, provided the investment in separate accounts and mutual funds does not exceed ten percent of the Pension Fund’s plan net position; and corporate bonds managed through an investment advisor, rated as investment grade by one of the two largest rating services at the time of purchase. Pension Funds with plan net position of $2.5 million or more may invest up to forty-five percent of plan net position in separate accounts of life insurance companies and mutual funds. Pension Funds with plan net position of at least $5 million that have appointed an investment advisor, may through that investment advisor invest up to forty-five percent of the plan net position in common and preferred stocks that meet specific restrictions. In addition, pension funds with plan net position of at least $10 million that have appointed an investment advisor, may invest up to fifty percent of its net position in common and preferred stocks and mutual funds that meet specific restrictions effective July 1, 2011 and up to fifty- five percent effective July 1, 2012. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 31 NOTE 3 – DETAIL NOTES ON ALL FUNDS DEPOSITS AND INVESTMENTS – Continued The Illinois Funds is an investment pool managed by the Illinois Public Treasurer’s Office which allows governments within the State to pool their funds for investment purposes. Although not registered with the SEC, Illinois Funds operates in a manner consistent with Rule 2a7 of the Investment Company Act of 1940. Investments in Illinois Funds are valued at the share price, the price for which the investment could be sold. City Interest Rate Risk, Credit Risk, Custodial Credit Risk and Concentration Risk Deposits. At year-end, the carrying amount of the City’s deposits for governmental and business-type activities totaled $9,362,254 and the bank balances totaled $9,723,699. Additionally, the City has $2,519,886 invested in the Illinois Fund at year-end, which is measured at net asset value per share determined by the plan. Interest Rate Risk. Interest rate risk is the risk that changes in interest rates will adversely affect the fair value of an investment. The City’s investment policy states that a variety of financial instruments and maturities, properly balanced, will help to insure liquidity and reduce risk or interest rate volatility and loss of principal. The policy does not state specific limits in investment maturities as a means of managing its exposure to fair value losses arising from increasing interest rates. At year-end, the City’s investment in the Illinois Funds have an average maturity of less than one year. Credit Risk. Credit risk is the risk that an issuer or other counterparty to an investment will not fulfill its obligations. Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in management of their own affairs, no for speculation, but for investment, considering the safety of their capital, as well as the probable income to be derived. The standard of prudence to be used by investment officials shall be the ‘prudent person’ standard and shall be applied in the context of managing an overall portfolio. At year -end, the City’s investment in the Illinois Funds is rated AAAm by Standard & Poor’s. Concentration Risk. This is the risk of loss attributed to the magnitude of the City’s investment in a single issuer. The City’s investment policy states that a variety of financial instruments and maturities, properly balanced, will help to insure liquidity and reduce risk or interest rate volatility and loss of principal. Diversifying instruments and maturities will avoid incurring unreasonable risks in the investment portfolio regarding specific security types, issuers or individual financial institutions. The City shall diversify to the best of its ability based on the type of funds invested and the cash flow needs of those funds. The City places no limit on the amount the City may invest in any one issuer. At year-end, the City does not have any investments (other than investments issued or explicitly guaranteed by the U.S. government and investments in mutual funds, external investment pools, and other pooled investments) over 5 percent of the total cash and investment portfolio. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 32 NOTE 3 – DETAIL NOTES ON ALL FUNDS – Continued DEPOSITS AND INVESTMENTS – Continued City Interest Rate Risk, Credit Risk, Custodial Credit Risk and Concentration Risk – Continued Custodial Credit Risk. In the case of deposits, this is the risk that in the event of a bank failure, the City’s deposits may not be returned to it. The City’s investment policy requires that all amounts in excess of any insurance limits be collateralized by approved securities or surety bonds issued by top-rated insurers, having a value of at least 110% of the deposits. Collateral is required as security whenever deposits exceed the insurance limits of the FDIC. Repurchase agreements must also be collateralized in the amount of 105% of the market value of principal and accrued interest. Collateral shall be held at an independent, third party institution in the name of the City. The third-party institution shall comply with all qualifications and requirements as set forth in the Illinois Complied Statutes 30 ILCS 235/6. At year end, all deposits are collateralized. For an investment, this is the risk that in the event of the failure of the counterparty, the City will not be able to recover the value of its investments or collateral securities that are in the possession of an outside party. At year-end, the City’s investment in the Illinois Funds is not subject to custodial credit risk. Police Pension Fund Interest Rate Risk, Credit Risk, Custodial Credit Risk and Concentration Risk Deposits. At year-end, the carrying amount of the Fund’s deposits totaled $889,972 and the bank balances totaled $889,129. Investments. At year-end, the Fund has the following investments and maturities: Less Than More Than Investment Type 1 1 to 5 6 to 10 10 U.S. Treasuries $3,130,756 406,807 1,984,390 739,559 - U.S. Agencies 516,359 - 493,002 2,575 20,782 Corporate Bonds 536,093 104,793 431,300 - - 4,183,208 511,600 2,908,692 742,134 20,782 Investment Maturities (in Years) Fair Value UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 33 NOTE 3 – DETAIL NOTES ON ALL FUNDS – Continued DEPOSITS AND INVESTMENTS – Continued Police Pension Fund Interest Rate Risk, Credit Risk, Custodial Credit Risk and Concentra tion Risk Investments. At year-end, the Fund has the following recurring fair value measurements: Quoted Prices in Active Significant Markets for Other Significant Indentical Observable Unobservable Assets Inputs Inputs Investments by Fair Value Level (Level 1)(Level 2)(Level 3) Debt Securities U.S. Treasuries $3,130,756 3,130,756 - - U.S. Agencies 516,359 - 516,359 - Corporate Bonds 536,093 - 536,093 - Equity Securities Mutual Funds 958,389 958,389 - - Common Stock 3,026,688 3,026,688 - - Total Investments by Fair Value Level 8,168,285 7,115,833 1,052,452 - Fair Value Measurements Using Total Debt Securities classified in Level 2 of the fair value hierarchy are valued using a matrix pricing technique. Matrix pricing is used to value securities based on the securities’ relationship to benchmark quoted prices. Interest Rate Risk. The Fund’s investment policy states that the investment portfolio shall remain sufficiently liquid to enable the Fund to meet all operating requirements which may be reasonable anticipated. Credit Risk. Credit risk is the risk that an issuer or other counterparty to an investment will not fulfill its obligations. The Fund helps limit its exposure to credit risk by primarily investing in securities issued by the United States Government and/or its agencies that are implicitly guaranteed by the United States Government. The Pension Fund’s investment policy establishes criteria for allowable investments; those criteria follow the requirements of the Illinois Pension Code. The investments in the securities of U.S. Government Agencies obligations were all rated AA+ by Standard & Poor’s or by Moody’s Investors Services and Corporate Bond ratings are not available. Besides investing in securities issued by agencies of the United States Government, the Pension Fund’s investment policy for reducing credit risk is by the Board conducting its responsibilities with the care, skill and caution under the circumstances then prevailing which a prudent person acting in a like capacity and familiar with those matters would use the conduct of an activity of like character or purpose. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 34 NOTE 3 – DETAIL NOTES ON ALL FUNDS – Continued DEPOSITS AND INVESTMENTS – Continued Police Pension Fund Interest Rate Risk, Credit Risk, Custodial Credit Risk and Concentration Risk – Continued Custodial Credit Risk. The Fund’s investment policy requires all deposits in excess of federally insured limits (other than bank managed money market mutual funds) to be no less than 110% of the fair market value and secured by some form of collateral. The Fund will accept (1) United States Treasury Bills, Notes or Bonds, or (2) United States Government Agency Notes or Bonds as authorized by the Public Funds Investment Act but excluding the government sponsored agencies prohibited by the Department of Insurance. At year-end, the entire amount of the bank balance of deposits was covered by collateral, federal depository or equivalent insurance. Concentration Risk. This is the risk of loss attributed to the magnitude of the Pension Fund’s investment in a single issuer. The Funds investment policy states the Board should diversify investments to avoid incurring unreasonable risks from the practice of concentrating investments in specific security types and/or individual financial institutions. In addition to the securities and fair values previously listed, the Fund also has $958,389 invested in mutual funds and $3,026,688 invested in common stocks. At year-end, the Fund does not have any investments (other than investments issued or explicitly guaranteed by the U.S. government and investments in mutual funds, external investment pools, and other pooled investments) in any one organization that represent 5 percent or more of net position available for benefits. The Fund’s investment policy in accordance with Illinois Compiled Statutes (ILCS) establishes the following target allocation across asset classes: Long-Term Expected Real Asset Class Target Rate of Return Fixed Income 55%7.37% Equities 45%11.83% Cash and Cash Equivalents 2%4.6% Illinois Compiled Statutes (ILCS) limit the Fund’s investments in equit ies, mutual funds and variable annuities to 45%. Securities in any one company should not exceed 5% of the total fund. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 35 NOTE 3 – DETAIL NOTES ON ALL FUNDS – Continued DEPOSITS AND INVESTMENTS – Continued Police Pension Fund Interest Rate Risk, Credit Risk, Custodial Credit Risk and Concentration Risk – Continued Concentration Risk – Continued. The long-term expected rate of return on the Fund’s investments was determined using an asset allocation study conducted by the Fund’s investment management consultant in May 2018 in which best-estimate ranges of expected future real rates of return (net of pension plan investment expense and inflation) were developed for each major asset class. These ranges were combined to produce the long-term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding the expected inflation. Best estimates or arithmetic real rates of return for each major asset class included in the Fund’s target asset allocation as of April 30, 2018 are listed in the table on previous page. Rate of Return For the year ended April 30, 2018, the annual money-weighted rate of return on pension plan investments, net of pension plan investment expense, was 5.09%. The money-weighted rate of return expresses investment performance, net of investment expense, adjusted for the changing amounts actually invested. PROPERTY TAXES Property taxes for 2017 attach as an enforceable lien on January 1, 2018, on property values assessed as of the same date. Taxes are levied by December of the subsequent fiscal year (by passage of a Tax Levy Ordinance). Tax bills are prepared by the County and are payable in two installments, on or about June 1 and September 1. The County collects such taxes and remits them periodically. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 36 NOTE 3 – DETAIL NOTES ON ALL FUNDS – Continued CAPITAL ASSETS Governmental Activities Governmental capital asset activity for the year was as follows: Ending Increases Decreases Balances Nondepreciable Capital Assets Land $30,311,572 679,516 - 30,991,088 Construction in Progress 5,214,972 3,809,784 6,032,000 2,992,756 35,526,544 4,489,300 6,032,000 33,983,844 Depreciable Capital Assets Buildings 14,689,039 831,870 - 15,520,909 Equipment 7,059,026 45,381 - 7,104,407 Vehicles 2,531,196 157,631 - 2,688,827 Infrastructure 57,551,022 11,554,527 - 69,105,549 81,830,283 12,589,409 - 94,419,692 Less Accumulated Depreciation Buildings 3,841,307 311,338 - 4,152,645 Equipment 5,344,472 404,237 - 5,748,709 Vehicles 2,005,652 177,537 - 2,183,189 Infrastructure 18,317,123 1,744,811 - 20,061,934 29,508,554 2,637,923 - 32,146,477 Total Net Depreciable Capital Assets 52,321,729 9,951,486 - 62,273,215 Total Net Capital Assets 87,848,273 14,440,786 6,032,000 96,257,059 Beginning Balances Depreciation expense was charged to governmental activities as follows: General Government $66,659 Library 182,712 Parks and Recreation 388,395 Public Safety 145,499 Public Works 1,854,658 2,637,923 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 37 NOTE 3 – DETAIL NOTES ON ALL FUNDS – Continued CAPITAL ASSETS – Continued Business-Type Activities Business-type capital asset activity for the year was as follows: Ending Increases Decreases Balances Nondepreciable Capital Assets Land $615,376 - - 615,376 Construction in Progress 5,393,558 354,496 3,219,873 2,528,181 6,008,934 354,496 3,219,873 3,143,557 Depreciable Capital Assets Equipment 18,523,280 242,954 - 18,766,234 Vehicles 445,696 - - 445,696 Infrastructure 58,108,576 7,605,835 - 65,714,411 77,077,552 7,848,789 - 84,926,341 Less Accumulated Depreciation Equipment 6,444,094 440,312 - 6,884,406 Vehicles 142,281 67,426 - 209,707 Infrastructure 9,502,154 1,139,508 - 10,641,662 16,088,529 1,647,246 - 17,735,775 Total Net Depreciable Capital Assets 60,989,023 6,201,543 - 67,190,566 Total Net Capital Assets 66,997,957 6,556,039 3,219,873 70,334,123 Beginning Balances Depreciation expense was charged to business-type activities as follows: Sewer $678,783 Water 968,463 1,647,246 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 38 NOTE 3 – DETAIL NOTES ON ALL FUNDS – Continued INTERFUND RECEIVABLES, PAYABLES AND TRANSFERS Interfund Balances Interfund balances are advances in anticipation of receipts to cover temporary cash shortages. The composition of interfund balances as of the date of this report, is as follows: Receivable Fund Payable Fund Amount Motor Fuel Tax General $268 Parks and Recreation Nonmajor Governmental 252,236 General Nonmajor Governmental 1,095,797 1,348,301 Interfund Transfers Interfund transfers for the year consisted of the following: Transfers In Transfers Out Amount General Citywide Capital $92,125 (1) Library General 23,775 (2) Parks and Recreation General 1,308,583 (2) Citywide Capital Water 1,018,308 (1) Nonmajor Governmental General 310,240 (2) Water Citywide Capital 65,241 (1) Sewer General 1,137,166 (2) Water Sewer 73,875 (1) 4,029,313 Transfers are used to (1) move revenues from the fund that statute or budget requires to collect them to the fund that statute or budget requires to expend them and (2) use unrestricted revenues collected in the General Fund to finance various programs accounted for in other funds in accordance with budgetary authorizations. The purpose of significant interfund transfers are as follows: • $1,308,583 to the Parks and Recreation Fund to subsidize operations. • $1,137,166 to the Sewer Fund to fund debt service payments on the 2011 Refunding Bonds sourced from Non-Home Rule Sales Taxes. • $1,018,308 to the Citywide Capital Fund to fund Kennedy Road projects and other capital improvements, pursuant to the FY 2018 budget. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 39 NOTE 3 – DETAIL NOTES ON ALL FUNDS – Continued LONG-TERM DEBT Other Obligations Other Obligations currently outstanding are as follows: Fund Debt Ending Issue Retired by Issuances Retirements Balances Governmental Activities $1,890 - - 1,890 Balances Beginning Conover Sewer Recapture owed to John Conover as reimbursement for sewer extension,due in one lump sum payment of $1,890 in fiscal year 2023. Notes Payable The City enters into notes payable to provide funds for acquisition of capital assets. Notes payable have been issued for the governmental activities. Notes payable are direct obligations and pledge the full faith and credit of the City. Notes payable currently outstanding are as follows: Fund Debt Ending Issue Retired by Issuances Retirements Balances Vehicle & Equipment $660,808 - 44,660 616,148 Citywide Capital 159,674 - 75,000 84,674 Downtown TIF - 800,000 - 800,000 820,482 800,000 119,660 1,500,822 Beginning Balances Betzwiser Development,LLC Adjustable Rate Note Payable of 2008,due in monthly installments of $6,086,which includes an annualized interest rate of 4.43% through October 1, 2028. Kendall County River Road Bridge Loan Payable of 2013,payable in annual installments equal to one- sixth of the amount borrowed through October 31, 2018. 102 E Van Emmon Building Loan Payable of 2017,payable in annual installments equal to one-fourth of the amount borrowed which includes an annualized interet rate of 3.00% through June 1, 2021. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 40 NOTE 3 – DETAIL NOTES ON ALL FUNDS – Continued LONG-TERM DEBT – Continued Illinois Environmental Protection Agency (IEPA) Loans Payable The City has entered into loan agreements with the IEPA to provide low interest financing for sewer and water improvements. IEPA loans currently outstanding are as follows: Fund Debt Ending Issue Retired by Issuances Retirements Balances Sewer $257,403 - 100,952 156,451 Water 1,051,459 - 99,360 952,099 1,308,862 - 200,312 1,108,550 Beginning Balances IEPA (L17-1156300)Loan Payable of 2007,due in semi-annual installments of $28,263 to $61,744 including interest at 2.50%through August 9, 2026. IEPA (L17-115300)Loan Payable of 2000,due in semi-annual installments of $37,166 to $52,832 including interest at 2.625%through September 6, 2019. General Obligation Bonds The City issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. General obligation bonds have been issued for both governmental and business -type activities. General obligation bonds issued for business-type activities are reported in the proprietary funds as they are expected to be repaid from proprietary revenues. General obligation bonds are direct obligations and pledge the full faith and credit of the City. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 41 NOTE 3 – DETAIL NOTES ON ALL FUNDS – Continued LONG-TERM DEBT – Continued General Obligation Bonds – Continued General obligation bonds currently outstanding are as follows: Fund Debt Ending Issue Retired by Issuances Retirements Balances Sewer $890,000 - 435,000 455,000 Library 575,000 - 50,000 525,000 Sewer 8,345,000 - 780,000 7,565,000 Library 5,030,000 - 520,000 4,510,000 Beginning General Obligation Alternate Revenue Source Bonds of 2004B, due in annual installments of $120,000 to $455,000 plus interest at 2.50%to 4.00%through December 30, 2018. Balances General Obligation Library Refunding Bonds of 2013,due in annual installments of $155,000 to $730,000 plus interest at 2.00%to 4.00% through December 30, 2024. General Obligation Refunding Alternate Revenue Source Bonds of 2011,due in annual installments of $660,000 to $1,100,000 plus interest at 4.280%through December 30, 2025. General Obligation Library Bonds of 2006,due in annual installments of $50,000 to $100,000 plus interest at 4.75%to 4.80%through December 30, 2024. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 42 NOTE 3 – DETAIL NOTES ON ALL FUNDS – Continued LONG-TERM DEBT – Continued General Obligation Bonds – Continued Fund Debt Ending Issue Retired by Issuances Retirements Balances Countryside TIF $1,235,000 - - 1,235,000 Citywide Capital 3,975,000 - 190,000 3,785,000 Debt Service 1,775,000 - 275,000 1,500,000 Water 1,050,000 - 120,000 930,000 Countryside TIF 1,448,543 - 41,009 1,407,534 Water 4,026,457 - 113,991 3,912,466 Beginning Balances General Obligation Alternate Revenue Source Bonds of 2015A, due in annual installments of $100,000 to $475,000 plus interest at 4.00% through December 1, 2034. General Obligation Refunding Alternate Revenue Source Bonds of 2014C,due in annual installments of $120,000 to $140,000 plus interest at 2.00%to 3.00%through December 30, 2024. General Obligation Refunding Alternate Revenue Source Bonds of 2014,due in annual installments of $230,000 to $270,000 plus interest at 4.00%to 4.30%through December 1, 2029. General Obligation Alternate Revenue Source Bonds of 2014A, due in annual installments of $135,000 to $300,000 plus interest at 3.00%to 4.00%through December 1, 2033. General Obligation Refunding Alternate Revenue Source Bonds of 2014B,due in annual installments of $255,000 to $320,000 plus interest at 2.00%to 3.00%through December 30, 2022. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 43 NOTE 3 – DETAIL NOTES ON ALL FUNDS – Continued LONG-TERM DEBT – Continued General Obligation Bonds – Continued Fund Debt Ending Issue Retired by Issuances Retirements Balances Water $5,800,000 - 430,000 5,370,000 34,150,000 - 2,955,000 31,195,000 Governmental 14,038,543 - 1,076,009 12,962,534 Business-Type 20,111,457 - 1,878,991 18,232,466 34,150,000 - 2,955,000 31,195,000 Beginning Balances General Obligation Refunding Alternate Revenue Source Bonds of 2016,due in annual installments of $430,000 to $1,475,000 plus interest at 4.00%to 4.25%through December 30, 2022. Debt Certificates The City issues debt certificates to provide funds for the acquisition and construction of major capital facilities. Debt certificates have been issued for both governmental and business-type activities. Debt Certificates issued for business-type activities are reported in the proprietary funds as they are expected to be repaid from proprietary revenues. Debt certificates currently outstanding are as follows: Fund Debt Ending Issue Retired by Issuances Retirements Balances Sewer $830,000 - 120,000 710,000 Water 400,000 - 100,000 300,000 1,230,000 - 220,000 1,010,000 Beginning Balances Illinois Rural Bond Bank Debt Certificates of 2003A,due in annual installments of $80,000 to $155,000 plus interest at 1.60%to 5.20% through February 1, 2023. Debt Certificates of 2003,due in annual installments of $100,000 to $300,000 plus interest at 3.80%to 5.00% through December 15, 2018. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 44 NOTE 3 – DETAIL NOTES ON ALL FUNDS – Continued LONG-TERM DEBT – Continued Long-Term Liability Activity Changes in long-term liabilities during the fiscal year were as follows: Amounts Ending Due within Additions Deductions Balances One Year Governmental Activities Compensated Absences $575,377 17,094 8,547 583,924 116,785 Net Pension Liability IMRF 965,514 - 911,727 53,787 - Police Pension 11,584,140 - 716,949 10,867,191 - Notes Payable 820,482 800,000 119,660 1,500,822 331,353 General Obligation Bonds 14,038,543 - 1,076,009 12,962,534 1,132,336 Plus: Unamortized Premium 213,988 - 38,119 175,869 - Other Obligations 1,890 - - 1,890 - 28,199,934 817,094 2,871,011 26,146,017 1,580,474 Business-Type Activities Compensated Absences $86,823 39,520 19,761 106,582 50,942 Net Pension Liability - IMRF 241,657 - 228,523 13,134 - IEPA Loans Payable 1,308,862 - 200,312 1,108,550 205,479 General Obligation Bonds 20,111,457 - 1,878,991 18,232,466 1,982,668 Plus: Unamortized Premium 502,087 - 129,488 372,599 - Debt Certificates 1,230,000 - 220,000 1,010,000 430,000 Developer Agreements 2,061,950 99,901 34,886 2,126,965 - 25,542,836 139,421 2,711,961 22,970,296 2,669,089 Beginning Type of Debt Balances For the governmental activities, the compensated absences and the net pension liabilities are generally liquidated by the General Fund. The Citywide Capital and the Vehicle and Equipment Funds make payment on the notes payable. General obligation bonds are being liquidated by the Library, Countryside TIF, Citywide Capital and Debt Service Funds. For the business-type activities, the Sewer and Water Funds liquidate compensated absences and the net pension liability. The Sewer and Water Funds are making payments on the IEPA loans payable, general obligation bonds, debt certificates and developer agreements. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 45 NOTE 3 – DETAIL NOTES ON ALL FUNDS – Continued LONG-TERM DEBT – Continued Debt Service Requirements to Maturity The annual debt service requirements to maturity, including principal and interest, are as follows: Interest Interest $331,353 52,155 1,132,336 456,260 248,790 42,495 1,224,517 428,078 250,995 34,239 1,287,163 392,324 253,301 25,816 1,342,455 351,324 55,711 17,324 1,396,424 308,612 58,229 14,805 1,131,716 257,493 60,862 12,172 1,175,685 213,574 63,614 9,421 511,889 167,947 66,490 6,545 523,212 149,721 69,496 3,539 550,858 130,806 41,981 622 568,504 108,650 - - 601,150 85,527 - - 343,796 60,671 - - 351,442 46,919 - - 364,088 32,861 - - 376,734 18,297 80,565 3,228 Total 1,500,822 219,133 12,962,534 3,212,292 Year General Obligation Bonds Principal Notes Payable Principal Governmental Activities Fiscal 2022 2023 2024 2025 2026 2029 2028 2030 2027 2031 2032 2033 2034 2019 2020 2021 2035 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 46 NOTE 3 – DETAIL NOTES ON ALL FUNDS – Continued LONG-TERM DEBT – Continued Debt Service Requirements to Maturity – Continued Interest Interest Interest $205,479 26,601 1,982,668 719,075 430,000 49,282 157,255 21,300 2,730,483 640,101 135,000 29,668 107,049 17,981 2,787,837 531,015 140,000 22,850 109,742 15,288 2,407,545 418,324 150,000 15,710 112,503 12,527 2,333,576 331,196 155,000 8,060 115,333 9,697 1,478,284 245,665 - - 118,235 6,795 1,529,315 185,134 - - 121,209 3,821 1,258,111 122,385 - - 61,745 772 161,788 68,981 - - - - 169,142 62,509 - - - - 176,496 55,743 - - - - 183,850 48,683 - - - - 191,204 41,329 - - - - 198,558 33,681 - - - - 205,912 25,739 - - - - 213,266 17,503 - - - - 224,431 8,972 - - Total 1,108,550 114,782 18,232,466 3,556,035 1,010,000 125,570 Business-Type Activities Fiscal General Obligation Debt Loan Payable Bonds Certificates 2027 2021 2022 2023 2024 2025 2026 2019 2020 Year Principal Principal Principal IEPA 2033 2034 2035 2028 2029 2030 2031 2032 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 47 NOTE 3 – DETAIL NOTES ON ALL FUNDS – Continued LONG-TERM DEBT – Continued Non-Commitment Debt Special service area bonds outstanding as of the date of this report totaled $67,148,000, Kendall Marketplace business district bonds totaled $6,665,000 and Kendall Marketplace sales tax bonds totaled $5,575,000. These bonds are not an obligation of the government and are secured by the levy of an annual tax on the real property within the special service area, business district taxes, and sales taxes, respectively. The government is in no way liable for repayment but is only acting as agent for the property owners in levying/assessing and collecting the tax, and forwarding the collections to bondholders. Legal Debt Margin Chapter 65, Section 5/8-5-1 of the Illinois Compiled Statutes provides, “…no municipality having a population of less than 500,000 shall become indebted in any manner or for any purpose, to an amount, including existing indebtedness in the aggregate exceeding 8.625% on the value of the taxable property therein, to be ascertained by the last assessment for state and county purposes, previous to the incurring of the indebtedness or, until January 1, 1983, if greater, the sum that is produced by multiplying the municipality’s 1978 equalized assessed valuation by the debt limitation percentage in effect on January 1, 1979.” Assessed Valuation - 2017 $489,281,362 Legal Debt Limit - 8.625% of Assessed Value 42,200,517 Amount of Debt Applicable to Limit General Obligation Bonds 6,045,000 Legal Debt Margin 36,155,517 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 48 NOTE 3 – DETAIL NOTES ON ALL FUNDS – Continued NET POSITION CLASSIFICATIONS Net investment in capital assets was comprised of the following as of April 30, 2018: Governmental Activities Capital Assets - Net of Accumulated Depreciation $96,257,059 Plus: Unspent Bond Proceeds 1,400,793 Less Capital Related Debt: Notes Payable of 2008 (616,148) Loan Payable of 2013 (84,674) Loan Payable of 2017 (800,000) General Obligation Library Bonds of 2006 (525,000) General Obligation Library Refunding Bonds of 2013 (4,510,000) General Obligation Refunding Alternate Revenue Source Bonds of 2014 (1,235,000) General Obligation Refunding Alternate Revenue Source Bonds of 2014A (3,785,000) General Obligation Refunding Alternate Revenue Source Bonds of 2014B (1,500,000) General Obligation Alternate Revenue Source Bonds of 2015A (1,407,534) Loss on Refunding 167,456 Premium on Debt Issuance (175,869) Net Investment in Capital Assets 83,186,083 Business-Type Activities Capital Assets - Net of Accumulated Depreciation 70,334,123 Less Capital Related Debt: IEPA (L17-115300) Loan Payable of 2000 (156,451) IEPA (L17-1156300) Loan Payable of 2007 (952,099) General Obligation Alternate Revenue Source Bonds of 2004B (455,000) General Obligation Refunding Alternate Revenue Source Bonds of 2014C (930,000) General Obligation Alternate Revenue Source Bonds of 2015A (3,912,466) General Obligation Alternate Revenue Source Bonds of 2016 (5,370,000) Illinois Rural Bond Bank Debt Certificates of 2003 (710,000) Debt Certificates of 2003 (300,000) Loss on Refunding 81,675 Premium on Debt Issuance (372,599) Net Investment in Capital Assets 57,257,183 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 49 NOTE 3 – DETAIL NOTES ON ALL FUNDS – Continued FUND BALANCE CLASSIFICATIONS In the governmental funds financial statements, the City considers restricted amounts to have been spent when an expenditure is incurred for purposes for which both restricted and unrestricted fund balance is available. The City first utilizes committed, then assigned and then unassigned fund balance when an expenditure is incurred for purposes for which all three unrestricted fund balances are available. The following is a schedule of fund balance classifications for the governmental funds as of the date of this report: Capital Projects Parks and Citywide Library Recreation Capital Nonmajor Totals Fund Balances Nonspendable Prepaids $83,305 1,443 6,036 2,146 6,767 99,697 Restricted IMRF 726,019 - - - - 726,019 Library Operations - 567,355 - - - 567,355 Motor Fuel Tax - - - - 692,344 692,344 Special Service Areas - - - - 6,556 6,556 726,019 567,355 - - 698,900 1,992,274 Committed Parks and Recreation Programs and Facility Improvements - - 467,816 - - 467,816 Assigned Capital Projects - - - 386,751 357,246 743,997 Unassigned 5,687,049 - - - (1,441,197)4,245,852 Total Fund Balances 6,496,373 568,798 473,852 388,897 (378,284)7,549,636 General Special Revenue UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 50 NOTE 3 – DETAIL NOTES ON ALL FUNDS – Continued FUND BALANCE CLASSIFICATIONS – Continued Nonspendable Fund Balance. Consists of resources that cannot be spent because they are either: a) not in a spendable form; or b) legally or contractually required to be maintained intact. Restricted Fund Balance. Consists of resources that are restricted to specific purposes, that is, when constraints placed on the use of resources are either: a) externally imposed by creditors (such as through debt covenants), grantors, contributors, or laws or regulations of other governments; or b) imposed by law through constitutional provisions or enabling legislation. Committed Fund Balance. Consists of resources constrained (issuance of an ordinance) to specific purposes by the government itself, using its highest level of decision-making authority, Members of the City Council; to be reported as committed, amounts cannot be used for any other purpose unless the government takes the same highest-level action to remove or change the constraint. Assigned Fund Balance. Consists of amounts that are constrained by Members of the City Council’ intent to be used for specific purposes but are neither restricted nor committed. Intent is expressed by a) Members of the City Council itself or b) a body or official to which Members of the City Council has delegated the authority to assign amounts to be used for specific purposes. The City’s highest level of decision-making authority is Members of the City Council, who is authorized to assign amounts to a specific purpose. Unassigned Fund Balance. Consists of residual net resources of a fund that has not been restricted, committed, or assigned within the General Fund and deficit fund balances of other governmental funds. Minimum Fund Balance Policy. The City’s policy states that the General fund should maintain a minimum unrestricted fund balance of no less than 30% of the annual appropriations budget. NOTE 4 – OTHER INFORMATION RISK MANAGEMENT The City is exposed to various risks of loss related to torts; theft of, damage to and destruction of assets; errors and omissions; natural disasters; and injuries to the City’s employees. The City has purchased insurance from private insurance companies. Risks covered included certain types of liabilities and bonds. Premiums have been displayed as expenditures/expenses in appropriate funds. There were no significant changes in insurance coverages from the prior year and settlements did not exceed insurance coverage in any of the past three fiscal years. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 51 NOTE 4 – OTHER INFORMATION – Continued CONTINGENT LIABILITIES Litigation The City is a defendant in various lawsuits. Although the outcome of these lawsuits is not presently determinable, in the opinion of the City's attorney, the resolution of these matters will not have a material adverse effect on the financial condition of the City. Grants Amounts received or receivable from grantor agencies are subject to audit and adjustment by grantor agencies, principally the federal government. Any disallowed claims, including amounts already collected, may constitute a liability of the applicable funds. The amount, if any, of expenditures which may be disallowed by the grantor cannot be determined at this time although the City expects such amounts, if any, to be immaterial. COMMITMENTS Agreements with Developers – Governmental Activities Under a Development/Economic Initiative Agreement entered into in March of 2001, the City agreed to reimburse eligible costs associated with a development located at Route 47 and Route 34. Eligible costs of $2,074,833 and accrued interest at 5% are to be reimbursed from 50% of the sales tax generated in the development, limited to a period of eighteen years. Through April 30, 2018, the City has reimbursed $2,583,848 including $179,523 in the current year. All payments have been recorded as an expenditure of the General Fund. Under a Development and Annexation Agreement entered into in July of 2000, amended in October of 2001, the City agreed to reimburse eligible costs associated with a development located at Route 47 and Kennedy Road. Eligible costs of $5,977,027 are to be reimbursed from 50% of the sales tax generated in the development. Through April 30, 2018, the City has reimbursed $2,622,977, including $220,103 in the current year. All payments have been recorded as an expenditure of the General Fund. Under a Development/Economic Initiative Agreement entered into in June of 2002, the City agreed to reimburse eligible costs associated with a development located at Route 34 and Cannonball Trail. Eligible costs of $166,055 and accrued interest at 5% are to be reimbursed from 50% of the sales tax generated in the development, limited to a period of fifteen years. Through April 30, 2018, the City has reimbursed $246,562, including $15,531 in the current year. All payments have been recorded as an expenditure of the General Fund. This agreement expired on October 31, 2017. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 52 NOTE 4 – OTHER INFORMATION – Continued COMMITMENTS – Continued Agreements with Developers – Governmental Activities – Continued Under an Annexation Agreement entered into in April of 2006, the City agreed to reimburse eligible costs associated with a development located at Route 47 between Base Line Road and Corneils Road. Eligible costs are to be reimbursed from 55% of City Admissions Taxes collected, limited to a period of ten years. Through April 30, 2018, the City has reimbursed $1,029,587, including $130,766 in the current year. All payments have been recorded as an expenditure of the General Fund. The agreement was amended in August of 2011 to rebate 100% of admissions tax received by the City from the developer for a period of ten years, and the admissions tax rate was decreased from 5% to 2.75%. The 100% rebate went into effect beginning with the 2013 fiscal year. Under a Development/Economic Initiative Agreement entered into in January of 2007, the City agreed to reimburse eligible costs associated with a development located at Route 47 and Corneils Road. Eligible costs of $287,392 are to be reimbursed from 50% of the sales tax generated in the development, limited to a period of twenty years. Through April 30, 2018, the City has reimbursed $23,404, including $0 in the current year. All payments have been recorded as an expenditure of the General Fund. Under a Development Agreement entered into in June of 2007, the City agreed to create a business district in the area around Route 34 and Cannonball Trail. Under the agreement, 50% of sales tax and 100% of the business district tax generated in the district are remitted by the City to an escrow agent to pay the debt service on the Special Service Area Revenue Bonds of 2007. The bonds are secured solely by the pledged revenues and are not obligations of the City and are therefore not recorded on the City’s books. All payments have been recorded as an expenditure of the General Fund. Expenditures in the current year were $442,373 for sales taxes and $367,728 in business district taxes. In February of 2011, the City amended a Development/Economic Initiative Agreement dated April 2007. Under the original agreement, the City agreed to reimburse 20% of eligible costs associated with a development located at Route 47 and Fountainview Drive from 50% of the sales tax generated in the development, limited to a period of twenty years. Under the amended agreement, the City will hold the sales tax rebates in an escrow account until certain land improvements has been completed. Through April 30, 2018, the City is holding $14,773 in escrow. No reimbursements have yet been made. Under a Development/Economic Initiative Agreement entered into on December 22, 2011 the City agreed to reimburse eligible costs associated with a development located west of Route 47 and north of Cannonball Trail on Boombah Boulevard. Through April 30, 2018, the City has reimbursed $54,780, including $11,369 in the current year. All payments have been recorded as an expenditure of the General Fund. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 53 NOTE 4 – OTHER INFORMATION – Continued COMMITMENTS – Continued Agreements with Developers – Governmental Activities – Continued Under development agreements entered into in April 2012, the City agreed to reimburse eligible costs associated with a development located at within the Downtown TIF district. Eligible costs are to be reimbursed from 85% of the incremental property tax and 100% of the business district tax generated in the development, through December 31, 2029. Through April 30, 2018, the City has reimbursed $87,019 in incremental property taxes and $67,721 in business district taxes. Incremental property tax payments have been recorded as an expenditure of the Downtown TIF Fund and the Business District Tax Rebates have been recorded as an expenditure of the General Fund. Under a Development/Economic Initiative Agreement entered into on September 18, 2012 the City agreed to reimburse eligible costs associated with a development located at 704 East Veterans Parkway. Eligible costs of $30,740 are to be reimbursed from 50% of the sales tax generated in the development, limited to a period of ten years. Through April 30, 2018, the City has reimbursed $22,288, including $4,266 in the current year. All payments have been recorded as an expenditure of the General Fund. Under a development agreement entered into in May 2013, the City agreed to reimburse eligible costs associated with a development located at Route 34 and Route 47 in the Countryside TIF district. Eligible costs are to be reimbursed from 50% of the amusement tax and 100% of the business district tax generated in the development, limited to a period of 10 years. Through April 30, 2018, the City has reimbursed $240,607 in amusement taxes and $44,281 in business district taxes. Amusement tax rebate expenditures have been recorded in the General Fund of $47,723 and Business District rebate expenditures have been recorded in the General Fund of $9,682. Under a Development/Economic Initiative Agreement entered into in March of 2016, the City agreed to reimburse eligible costs associated with a development located within the Fountainview Subdivision. Eligible costs of $95,000 are to be reimbursed from 50% of the sales tax generated in the development, limited to a period of ten years. Through April 30, 2018, the City has reimbursed $3,691, which was paid in the current year. All payments have been recorded as an expenditure of the General Fund. Agreements with Developers – Business-Type Activities Under an agreement entered into in December of 2002, the City and developer of the Raintree Village subdivision agreed to reimburse the costs of sanitary sewer over-sizing within the development. The amount of eligible expenses to be reimbursed by the City totals $1,154,718, of which $1,096,881 has been paid through April 30, 2018. The remaining balance, $65,764, is subject to interest based on the twelve month LIBOR. Annual sewer charges assessed on the residents of the subdivision are earmarked to repay this obligation. The related sanitary sewer infrastructure was accepted by the City as an asset in December of 2007. This amount is recorded in the Sewer Fund. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 54 NOTE 4 – OTHER INFORMATION – Continued COMMITMENTS – Continued Agreements with Developers – Business-Type Activities – Continued Under a reimbursement agreement entered into in August of 2003, the City and the developer of the Fox Hill subdivision agreed to reimburse eligible costs associated with the construction and over-sizing of water and sewer infrastructure lines within the area. Eligible costs are to be paid to the developer within twenty years of the agreement. This agreement was amended in April 2006 to include additional costs. Total eligible costs were $807,847, which accrues compounded interest of 5% annually. Interest for a portion of eligible costs was computed back to January 1, 1995. Total interest to date is $1,253,353. The amount recorded as a liability, including interest, as of April 30, 2018 is $2,061,200. 52% of this amount is recorded in the Water Fund. The remaining 48% of this amount is recorded in the Sewer Fund. Hotel/Motel Tax Rebates All hotels and motels located within the City limits are required to pay a tax of 3% based on the gross rental receipts from the renting, leasing or letting of a hotel or motel room. Proceeds from the hotel/motel tax are remitted to the Aurora Area Convention & Visitors Bureau (AACVB) for the purposes of promoting tourism and conventions within Yorkville, pursuant to State Statute. The City has recorded $71,642 in rebates in the General Fund for April 30, 2018. EMPLOYEE RETIREMENT SYSTEM – DEFINED BENEFIT PENSION PLANS The City contributes to two defined benefit pension plans, the Illinois Municipal Retirement Fund, a defined benefit agent multiple-employer public employee retirement system and the Police Pension Plan which is a single-employer pension plan. A separate report is issued for the Police Pension Plan and may be obtained by writing to the City at 804 Game Farm Road, Yorkville, Illinois 60560. IMRF does issue a publicly available financial report that includes financial statements and required supplementary information for the plan as a whole, but not by individual employer. That report may be obtained on-line at www.imrf.org. The benefit, benefit levels, employee contributions, and employer contributions are governed by Illinois Compiled Statutes (ILCS) and can only be amended by the Illinois General Assembly. Illinois Municipal Retirement (IMRF) Plan Descriptions Plan Administration. All employees (other than those covered by the Police Pension Plan) hired in positions that meet or exceed the prescribed annual hourly standard must be enrolled in IMRF as participating members. The plan is accounted for on the economic resources measurement focus and the accrual basis of accounting. Employer and employee contributions are recognized when earned in the year that the contributions are required, benefits and refunds are recognized as an expense and liability when due and payable. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 55 NOTE 4 – OTHER INFORMATION – Continued EMPLOYEE RETIREMENT SYSTEM – DEFINED BENEFIT PENSION PLANS – Continued Illinois Municipal Retirement (IMRF) – Continued Plan Descriptions – Continued Benefits Provided. IMRF has three benefit plans. The vast majority of IMRF members participate in the Regular Plan (RP). The Sheriff’s Law Enforcement Personnel (SLEP) plan is for sheriffs, deputy sheriffs, and selected police chiefs. Counties could adopt the Elected County Official (ECO) plan for officials elected prior to August 8, 2011 (the ECO plan was closed to new participants after that date). IMRF provides two tiers of pension benefits. Employees hired before January 1, 2011, are eligible for Tier 1 benefits. Tier 1 employees are vested for pension benefits when they have at least eight years of qualifying service credit. Tier 1 employees who retire at age 55 (at reduced benefits) or after age 60 (at full benefits) with eight years of service are entitled to an annual retirement benefit, payable monthly for life, in an amount equal to 1-2/3% of the final rate of earnings for the first 15 years of service credit, plus 2% for each year of service credit after 15 years to a maximum of 75% of their final rate of earnings. Final rate of earnings is the highest total earnings during any consecutive 48 months within the last 10 years of service, divided by 48. Under Tier 1, the pension is increased by 3% of the original amount on January 1 every year after retirement. Employees hired on or after January 1, 2011, are eligible for Tier 2 benefits. For Tier 2 employees, pension benefits vest after ten years of service. Participating employees who retire at age 62 (at reduced benefits) or after age 67 (at full benefits) with ten years of service are entitled to an annual retirement benefit, payable monthly for life, in an amount equal to 1-2/3% of the final rate of earnings for the first 15 years of service credit, plus 2% for each year of service credit after 15 years to a maximum of 75% of their final rate of earnings. Final rate of earnings is the highest total earnings during any 96 consecutive months within the last 10 years of service, divided by 96. Under Tier 2, the pension is increased on January 1 every year after retirement, upon reaching age 67, by the lesser of: • 3% of the original pension amount, or • 1/2 of the increase in the Consumer Price Index of the original pension amount. Plan Membership. As of December 31, 2017, the measurement date, the following employees were covered by the benefit terms: Inactive Plan Members Currently Receiving Benefits 42 Inactive Plan Members Entitled to but not yet Receiving Benefits 52 Active Plan Members 49 Total 143 UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 56 NOTE 4 – OTHER INFORMATION – Continued EMPLOYEE RETIREMENT SYSTEM – DEFINED BENEFIT PENSION PLANS – Continued Illinois Municipal Retirement (IMRF) – Continued Plan Descriptions – Continued Contributions. As set by statute, the City’s Regular Plan Members are required to contribute 4.5% of their annual covered salary. The statute requires employers to contribute the amount necessary, in addition to member contributions, to finance the retirement coverage of its own employees. For the year-ended April 30, 2018, the City’s contribution was 10.71% of covered payroll . Net Pension Liability. The City’s net pension liability was measured as of December 31, 2017. The total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of that date. Actuarial Assumptions. The total pension liability was determined by an actuarial valuation performed, as of December 31, 2017, using the following actuarial methods and assumptions: Actuarial Cost Method Entry Age Normal Asset Valuation Method Market Actuarial Assumptions Interest Rate 7.50% Salary Increases 3.39% to 14.25% Cost of Living Adjustments 2.50% Inflation 2.50% For non-disabled retirees, an IMRF specific mortality table was used with fully generational projection scale MP-2017 (base year 2015). The IMRF specific rates were developed from the RP-2014 Blue Collar Health Annuitant Mortality Table with adjustments to match current IMRF experience. For disabled retirees, an IMRF specific mortality table was used with fully generational projection scale MP -2017 (base year 2015). The IMRF specific rates were developed from the RP-2014 Disabled Retirees Mortality Table applying the same adjustment that were applied for non-disabled lives. For active members, an IMRF specific mortality table was used with fully generational projection scale MP-2017 (base year 2015). The IMRF specific rates were developed from the RP -2014 Employee Mortality Table with adjustments to match current IMRF experience. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 57 NOTE 4 – OTHER INFORMATION – Continued EMPLOYEE RETIREMENT SYSTEM – DEFINED BENEFIT PENSION PLANS – Continued Illinois Municipal Retirement (IMRF) – Continued Plan Descriptions – Continued The long-term expected rate of return on pension plan investments was determined using a building- block method in which best-estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expense, and inflation) are developed for each major asset class. These ranges are combined to produce the long-term expected rate of return by weighting the expected future real rates of return to the target asset allocation percentage and adding expected inflation. The target allocation and best estimates of geometric real rates of return for each major asset class are summarized in the following table: Long-Term Expected Real Target Rate of Return Fixed Income 28.00%3.00% Domestic Equities 37.00%6.85% International Equities 18.00%6.75% Real Estate 9.00%5.75% Blended 7.00%2.65% - 7.35% Cash and Cash Equivalents 1.00%2.25% Asset Class Discount Rate The discount rate used to measure the total pension liability was 7.50%, the same as the prior valuation. The projection of cash flows used to determine the discount rate assumed that member contributions will be made at the current contribution rate and that City contributions will be made at rates equal to the difference between the actuarially determined contribution rates and the member rate. Based on those assumptions, the Fund’s fiduciary net position was projected to be available to make all project future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all period of projected benefit payments to determine the total pension liability. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 58 NOTE 4 – OTHER INFORMATION – Continued EMPLOYEE RETIREMENT SYSTEM – DEFINED BENEFIT PENSION PLANS – Continued Illinois Municipal Retirement (IMRF) – Continued Discount Rate Sensitivity The following is a sensitivity analysis of the net pension liability to changes in the discount rate. The table below presents the pension liability of the City calculated using the discou nt rate as well as what the City’s net pension liability would be if it were calculated using a discount rate that is one percentage point lower or one percentage point higher than the current rate: Current Discount Rate 1% Increase (7.50%)(8.50%) Net Pension Liability $2,077,650 66,921 (1,535,815) 1% Decrease (6.50%) Changes in the Net Pension Liability Plan Fiduciary Net Pension Net Position Liability (B) (A) - (B) Balances at December 31, 2016 $11,854,612 10,647,441 1,207,171 Changes for the Year: Service Cost 330,734 - 330,734 Interest on the Total Pension Liability 887,780 - 887,780 Difference Between Expected and Actual Experience of the Total Pension Liability 132,182 - 132,182 Changes of Assumptions (449,845)- (449,845) Contributions - Employer - 335,204 (335,204) Contributions - Employees - 139,927 (139,927) Net Investment Income - 1,792,699 (1,792,699) Benefit Payments, including Refunds of Employee Contributions (365,819)(365,819)- Other (Net Transfer)- (226,729)226,729 Net Changes 535,032 1,675,282 (1,140,250) Balances at December 31, 2017 12,389,644 12,322,723 66,921 Total (A) Pension Liability UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 59 NOTE 4 – OTHER INFORMATION – Continued EMPLOYEE RETIREMENT SYSTEM – DEFINED BENEFIT PENSION PLANS – Continued Illinois Municipal Retirement (IMRF) – Continued Pension Expense, Deferred Outflows of Resources, and Deferred Inflows of Resources Related to Pensions For the year ended April 30, 2018, the City recognized pension expense of $408,291. At April 30, 2018, the City reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: Deferred Inflows of Resources Totals Difference Between Expected and Actual Experience $129,818 - 129,818 Change in Assumptions - (346,908)(346,908) Net Difference Between Projected and Actual Earnings on Pension Plan Investments 308,509 (798,836)(490,327) Total Expenses to be Recognized in Future Periods 438,327 (1,145,744)(707,417) Pension Contributions Made Subsequent to the Measurement Date 109,111 - 109,111 Total Deferred Amounts Related to IMRF 547,438 (1,145,744)(598,306) Deferred Outflows of Resources Amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized in pension expense in future periods as follows: Net Deferred Fiscal (Inflows) Year of Resources 2019 $(108,471) 2020 (112,527) 2021 (259,807) 2022 (226,612) 2023 - Thereafter - Total (707,417) UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 60 NOTE 4 – OTHER INFORMATION – Continued EMPLOYEE RETIREMENT SYSTEM – DEFINED BENEFIT PENSION PLANS – Continued Police Pension Plan Plan Descriptions Plan Administration. The Police Pension Plan is a single-employer defined benefit pension plan that covers all sworn police personnel. The defined benefits and employee and minimum employer contribution levels are governed by Illinois Compiled Statutes (40 ILCS 5/3-1) and may be amended only by the Illinois legislature. The City accounts for the Fund as a pension trust fund. The Fund is governed by a five-member pension board. Two members of the Board are appointed by the City Mayor, one member is elected by pension beneficiaries and two members are elected by active police employees. Plan Membership. At April 30, 2018, the measurement date, membership consisted of the following: Inactive Plan Members Currently Receiving Benefits 7 Inactive Plan Members Entitled to but not yet Receiving Benefits 4 Active Plan Members 30 Total 41 Benefits Provided. The following is a summary of the Police Pension Plan as provided for in Illinois State Statutes. The Police Pension Plan provides retirement benefits through two tiers of benefits as well as death and disability benefits. Covered employees hired before January 1, 2011 (Tier 1), attaining the age of 50 or older with 20 or more years of creditable service are entitled to receive an annual retirement benefit of ½ of the salary attached to the rank held on the last day of service, or for one year prior to the last day, whichever is greater. The annual benefit shall be increased by 2.5 percent of such salary for each additional year of service over 20 years up to 30 years, to a maximum of 75 percent of such salary. Employees with at least eight years but less than 20 years of credited service may retire at or after age 60 and receive a reduced benefit. The monthly benefit of a police officer who retired with 20 or more years of service after January 1, 1977 shall be increased annually, following the first anniversary date of retirement and be paid upon reaching the age of at least 55 years, by 3 percent of the original pension and 3 percent compounded annually thereafter. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 61 NOTE 4 – OTHER INFORMATION – Continued EMPLOYEE RETIREMENT SYSTEM – DEFINED BENEFIT PENSION PLANS – Continued Police Pension Plan – Continued Plan Descriptions – Continued Benefits Provided – Continued. Covered employees hired on or after January 1, 2011 (Tier 2), attaining the age of 55 or older with 10 or more years of creditable service are entitled to receive an annual retirement benefit equal to the average monthly salary obtai ned by dividing the total salary of the police officer during the 96 consecutive months of service within the last 120 months of service in which the total salary was the highest by the number of months of service in that period. Police officer salary for the pension purposes is capped at $106,800, plus the lesser of ½ of the annual change in the Consumer Price Index or 3 percent compounded. The annual benefit shall be increased by 2.5 percent of such a salary for each additional year of service over 20 years up to 30 years to a maximum of 75 percent of such salary. Employees with at least 10 years may retire at or after age 50 and receive a reduced benefit (i.e., ½ percent for each month under 55). The monthly benefit of a Tier 2 police officer shall be increased annually at age 60 on the January 1st after the police office retires, or the first anniversary of the pension starting date, whichever is later. Noncompounding increases occur annually, each January thereafter. The increase is the lesser of 3 percent of ½ of the change in the Consumer Price Index for the proceeding calendar year. Contributions. Covered employees are required to contribute 9.91% of their base salary to the Police Pension Plan. If an employee leaves covered employment with less than 20 years of service, accumulated employee contributions may be refunded without accumulated interest. The City is required to contribute the remaining amounts necessary to finance the plan and the administrative costs as actuarially determined by an enrolled actuary. However, effective January 1, 2011, ILCS requires the City to contribute a minimum amount annually calculated using the projected unit credit actuarial cost method that will result in the funding of 90% of the past service cost by the year 2040. For the year-ended April 30, 2018, the City’s contribution was 37.99% of covered payroll. Concentrations. At year end, the Pension Plan did not have any investments (other than investments issued or explicitly guaranteed by the U.S. government and investments in mutual funds, external investment pools, and other pooled investments), in any one organization that represent 5 percent or more of net position available for benefits. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 62 NOTE 4 – OTHER INFORMATION – Continued EMPLOYEE RETIREMENT SYSTEM – DEFINED BENEFIT PENSION PLANS – Continued Police Pension Plan – Continued Actuarial Assumptions The total pension liability was determined by an actuarial valuation performed, as of April 30, 2018, using the following actuarial methods and assumptions: Actuarial Cost Method Entry Age Normal Asset Valuation Method Market Actuarial Assumptions Interest Rate 7.00% Salary Increases 5.00% Cost of Living Adjustments 2.50% Inflation 2.50% Mortality rates were based on the RP-2014 Mortality Table (BCHA) projected to 2018 using improvement scale MP-2017. Discount Rate The discount rate used to measure the total pension liability was 7.00%, the same as the prior valuation. The projection of cash flows used to determine the discount rate assumed that member contributions will be made at the current contribution rate and that City contributions will be made at rates equal to the difference between the actuarially determined contribution rates and the member rate. Based on those assumptions, the Fund’s fiduciary net position was projected to be available to make all project future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all period of projected benefit payments to determine the total pension liability. UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 63 NOTE 4 – OTHER INFORMATION – Continued EMPLOYEE RETIREMENT SYSTEM – DEFINED BENEFIT PENSION PLANS – Continued Police Pension Plan – Continued Discount Rate Sensitivity The following is a sensitive analysis of the net pension liability to changes in the discount rate. The table below presents the pension liability of the City calculated using the discount rate as well as what the City’s net pension liability would be if it were calculated using a discount rate that is one percentage point lower or one percentage point higher than the current rate: Current Discount Rate 1% Increase (7.00%)(8.00%) Net Pension Liability $14,282,155 10,867,191 8,122,930 (6.00%) 1% Decrease Changes in the Net Pension Liability Plan Fiduciary Net Pension Net Position Liability (B) (A) - (B) Balances at April 30, 2017 $19,549,318 7,965,178 11,584,140 Changes for the Year: Service Cost 589,463 - 589,463 Interest on the Total Pension Liability 1,349,196 - 1,349,196 Difference Between Expected and Actual Experience of the Total Pension Liability (1,529,007)- (1,529,007) Changes of Assumptions 498,740 - 498,740 Contributions - Employer - 966,211 (966,211) Contributions - Employees - 249,421 (249,421) Net Investment Income - 421,975 (421,975) Benefit Payments, including Refunds of Employee Contributions (501,417)(501,417)- Administrative Expense - (12,266)12,266 Net Changes 406,975 1,123,924 (716,949) Balances at April 30, 2018 19,956,293 9,089,102 10,867,191 Total (A) Pension Liability UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 64 NOTE 4 – OTHER INFORMATION – Continued EMPLOYEE RETIREMENT SYSTEM – DEFINED BENEFIT PENSION PLANS – Continued Police Pension Plan – Continued Pension Expense, Deferred Outflows of Resources, and Deferred Inflows of Resources Related to Pensions For the year ended April 30, 2018, the City recognized pension expense of $1,361,992. At April 30, 2018, the City reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: Deferred Inflows of Resources Totals Difference Between Expected and Actual Experience $247,979 (1,358,006)(1,110,027) Change in Assumptions 971,934 (433,952)537,982 Net Difference Between Projected and Actual Earnings on Pension Plan Investments 301,005 (2,472)298,533 Total Deferred Amounts Related to Police Pension 1,520,918 (1,794,430)(273,512) Deferred Outflows of Resources Amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized in pension expense in future periods as follows: Net Deferred Fiscal Outflows/(Inflows) Year of Resources 2019 $210,124 2020 210,120 2021 34,918 2022 (141,034) 2023 (166,565) Thereafter (421,075) Total (273,512) UNITED CITY OF YORKVILLE, ILLINOIS Notes to the Financial Statements April 30, 2018 65 NOTE 4 – OTHER INFORMATION – Continued OTHER POST-EMPLOYMENT BENEFITS The City has evaluated its potential other postemployment benefits liability. Former employees who choose to retain their rights to health insurance through the City are required to pay 100% of the current premium. However, there is minimal participation. As the City provides no explicit benefit, and there is minimal participation, there is no material implicit subsidy to calculate in accordance with GASB Statement No. 45, Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions. Therefore, the City has not recorded a liability as of April 30, 2018. • Schedule of Employer Contributions Illinois Municipal Retirement Fund Police Pension Fund • Schedule of Changes in the Employer’s Net Pension Liability Illinois Municipal Retirement Fund Police Pension Fund • Schedule of Investment Returns Police Pension Fund • Budgetary Comparison Schedule General Fund Library – Special Revenue Fund Parks and Recreation – Special Revenue Fund Notes to the Required Supplementary Information REQUIRED SUPPLEMENTARY INFORMATION Required supplementary information includes financial information and disclosures that are required by the GASB but are not considered a part of the basic financial statements. Such information includes: Budgetary Information –Budgets are adopted on a basis consistent with generally accepted accounting principles. UNITED CITY OF YORKVILLE, ILLINOIS Illinois Municipal Retirement Fund Required Supplementary Information Schedule of Employer Contributions April 30, 2018 Contributions as a Percentage of Fiscal Covered Year Payroll 2016 $311,346 $311,346 $- $2,853,781 10.91% 2017 308,134 308,134 - 2,898,722 10.63% 2018 344,487 344,487 - 3,217,682 10.71% Notes to the Required Supplementary Information: Actuarial Cost Method Entry Age Normal Amortization Method Level % Pay (Closed) Remaining Amortization Period 26 Years Asset Valuation Method 5-Year Smoothed Market Inflation 3.50% Salary Increases 3.75% - 14.50% Investment Rate of Return 7.50% Retirement Age See the Notes to the Financial Statements Mortality Note: IMFR specific mortality table was used with fully generational projection scale MP-2014 (base year 2012). This schedule is intended to show information for ten years.Information for additional years will be displayed as it becomes available. Contributions Contribution Determined Actuarially Covered Payroll(Deficiency) Excess/ Contribution Contribution Determined the Actuarially in Relation to 66 UNITED CITY OF YORKVILLE, ILLINOIS Police Pension Fund Required Supplementary Information Schedule of Employer Contributions April 30, 2018 Contributions as Fiscal a Percentage of Year Covered Payroll 2015 $571,437 $624,168 $52,731 $2,220,146 28.11% 2016 722,940 722,940 - 2,294,948 31.50% 2017 825,413 825,413 - 2,320,642 35.57% 2018 966,211 966,211 - 2,543,266 37.99% Notes to the Required Supplementary Information: Actuarial Cost Method Entry Age Normal Amortization Method Level % Pay (Closed) Remaining Amortization Period 23 Years Asset Valuation Method Market Value Inflation 3.0% Salary Increases 5.0% Investment Rate of Return 7.0% Retirement Age 50 - 70 Mortality RP 2014 projected to 2018 Note: This schedule is intended to show information for ten years.Information for additional years will be displayed as it becomes available. in Relation to Contributions Payroll Covered (Deficiency) Excess/ Contribution Contribution Determined Actuarially Contribution Determined the Actuarially 67 UNITED CITY OF YORKVILLE, ILLINOIS Illinois Municipal Retirement Fund Required Supplementary Information Schedule of Changes in the Employer's Net Pension Liability April 30, 2018 Total Pension Liability Service Cost $303,003 Interest 764,628 Changes in Benefit Terms - Differences Between Expected and Actual Experience 40,167 Change of Assumptions - Benefit Payments, Including Refunds of Member Contributions (295,309) Net Change in Total Pension Liability 812,489 Total Pension Liability - Beginning 10,191,193 Total Pension Liability - Ending 11,003,682 Plan Fiduciary Net Position Contributions - Employer $311,346 Contributions - Members 129,289 Net Investment Income 49,844 Benefit Payments, Including Refunds of Member Contributions (295,309) Other (Net Transfer)(289,688) Net Change in Plan Fiduciary Net Position (94,518) Plan Net Position - Beginning 9,896,191 Plan Net Position - Ending 9,801,673 Employer's Net Pension Liability $1,202,009 Plan Fiduciary Net Position as a Percentage of the Total Pension Liability 89.08% Covered Payroll $2,853,781 Employer's Net Pension Liability as a Percentage of Covered Payroll 42.12% 2015 December 31, Note:This schedule is intended to show information for ten years.Information for additional years will be displayed as it becomes available. 68 December 31, December 31, 2016 2017 317,347 330,734 825,222 887,780 - - 27,153 132,182 - (449,845) (318,792) (365,819) 850,930 535,032 11,003,682 11,854,612 11,854,612 12,389,644 308,134 335,204 132,252 139,927 684,949 1,792,699 (318,792) (365,819) 39,225 (226,729) 845,768 1,675,282 9,801,673 10,647,441 10,647,441 12,322,723 1,207,171 66,921 89.82%99.46% 2,898,722 3,109,498 41.64%2.15% 69 UNITED CITY OF YORKVILLE, ILLINOIS Police Pension Fund Required Supplementary Information Schedule of Changes in the Employer's Net Pension Liability April 30, 2018 Total Pension Liability Service Cost $522,029 Interest 986,212 Differences Between Expected and Actual Experience (483,445) Change of Assumptions 999,313 Benefit Payments, Including Refunds of Member Contributions (435,435) Net Change in Total Pension Liability 1,588,674 Total Pension Liability - Beginning 14,306,459 Total Pension Liability - Ending 15,895,133 Plan Fiduciary Net Position Contributions - Employer $624,168 Contributions - Members 214,237 Contributions - Others - Net Investment Income 343,590 Benefit Payments, Including Refunds of Member Contributions (435,435) Administrative Expense (14,285) Net Change in Plan Fiduciary Net Position 732,275 Plan Net Position - Beginning 5,690,471 Plan Net Position - Ending 6,422,746 Employer's Net Pension Liability $9,472,387 Plan Fiduciary Net Position as a Percentage of the Total Pension Liability 40.41% Covered Payroll $2,220,146 Employer's Net Pension Liability as a Percentage of Covered Payroll 426.66% 2015 Note:This schedule is intended to show information for ten years.Information for additional years will be displayed as it becomes available. 70 2016 2017 2018 576,907 611,857 589,463 1,097,143 1,283,144 1,349,196 322,766 123,907 (1,529,007) 1,116,723 (565,454) 498,740 (443,314) (469,494) (501,417) 2,670,225 983,960 406,975 15,895,133 18,565,358 19,549,318 18,565,358 19,549,318 19,956,293 722,940 825,413 966,211 222,736 234,058 249,421 - 32,388 - (30,493) 473,420 421,975 (443,314) (469,494) (501,417) (13,448) (11,774) (12,266) 458,421 1,084,011 1,123,924 6,422,746 6,881,167 7,965,178 6,881,167 7,965,178 9,089,102 11,684,191 11,584,140 10,867,191 37.06%40.74%45.55% 2,294,948 2,320,642 2,543,266 509.13%499.18%427.29% 71 UNITED CITY OF YORKVILLE, ILLINOIS Police Pension Fund Required Supplementary Information Schedule of Investment Returns April 30, 2018 Annual Money- Weighted Rate of Return, Net Fiscal of Investment Year Expense 2015 5.89% 2016 (0.43%) 2017 6.54% 2018 5.09% Note: This schedule is intended to show information for ten years.Information for additional years will be displayed as it becomes available. 72 UNITED CITY OF YORKVILLE, ILLINOIS General Fund Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended April 30, 2018 Final Actual Revenues Taxes $10,899,060 10,899,060 10,962,693 Intergovernmental 2,379,022 2,379,022 2,298,480 Licenses, Permits and Fees 253,000 253,000 364,499 Charges for Services 1,365,564 1,365,564 1,508,994 Fines and Forfeitures 140,225 140,225 123,617 Interest 15,000 15,000 49,013 Miscellaneous 78,750 78,750 102,778 Total Revenues 15,130,621 15,130,621 15,410,074 Expenditures General Government 4,492,333 4,609,588 4,598,123 Public Safety 5,558,217 5,558,217 5,283,553 Community Development 700,647 700,647 629,894 Public Works 1,946,258 1,946,258 1,928,581 Total Expenditures 12,697,455 12,814,710 12,440,151 Excess (Deficiency) of Revenues Over (Under) Expenditures 2,433,166 2,315,911 2,969,923 Other Financing Sources (Uses) Transfers In 7,000 7,000 92,125 Transfers Out (2,948,210)(2,948,210)(2,779,764) (2,941,210)(2,941,210)(2,687,639) Net Change in Fund Balance (508,044)(625,299)282,284 Fund Balance - Beginning 6,214,089 Fund Balance - Ending 6,496,373 Budget Original 73 UNITED CITY OF YORKVILLE, ILLINOIS Library - Special Revenue Fund Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended April 30, 2018 Final Actual Revenues Taxes $1,403,263 1,403,263 1,402,659 Intergovernmental 22,450 22,450 18,764 Licenses, Permits and Fees 35,000 35,000 100,484 Charges for Services 10,000 10,000 12,750 Fines and Forfeits 8,000 8,000 9,922 Interest 810 810 5,440 Miscellaneous 5,500 5,500 6,539 Total Revenues 1,485,023 1,485,023 1,556,558 Expenditures Library 862,885 833,454 758,411 Debt Service Principal Retirement 570,000 570,000 570,000 Interest and Fiscal Charges 192,096 192,096 192,085 Total Expenditures 1,624,981 1,595,550 1,520,496 Excess (Deficiency) of Revenues Over (Under) Expenditures (139,958)(110,527)36,062 Other Financing Sources Transfers In 27,236 26,440 23,775 Net Change in Fund Balance (112,722)(84,087)59,837 Fund Balance - Beginning 508,961 Fund Balance - Ending 568,798 Budget Original 74 UNITED CITY OF YORKVILLE, ILLINOIS Parks and Recreation - Special Revenue Fund Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended April 30, 2018 Final Actual Revenues Charges for Services $395,000 446,186 453,466 Grants and Donations 20,000 20,000 19,753 Interest 350 500 800 Miscellaneous 176,000 212,493 215,205 Total Revenues 591,350 679,179 689,224 Expenditures Parks and Recreation Park Operations 964,383 983,590 973,464 Recreation Operations 1,012,928 1,040,287 996,366 Total Expenditures 1,977,311 2,023,877 1,969,830 Excess (Deficiency) of Revenues Over (Under) Expenditures (1,385,961)(1,344,698)(1,280,606) Other Financing Sources Transfers In 1,308,583 1,308,583 1,308,583 Net Change in Fund Balance (77,378)(36,115)27,977 Fund Balance - Beginning 445,875 Fund Balance - Ending 473,852 Budget Original 75 Such statements and schedules include: • Budgetary Comparison Schedules – Major Governmental Funds • Combining Statements – Nonmajor Governmental Funds • Budgetary Comparison Schedules – Nonmajor Governmental Funds • Budgetary Comparison Schedules – Enterprise Funds • Combining Statement of Changes in Assets and Liabilities – Agency Funds OTHER SUPPLEMENTARY INFORMATION Other supplementary information includes financial statements and schedules not required by the GASB,nor a part of the basic financial statements, but are presented for purposes of additional analysis. Citywide Capital Fund The Citywide Capital Fund is used to account for financial resources accumulated for maintenance of public infrastructure and to fund new capital improvements that benefit the public. Special Revenue Funds are created to account for the proceeds of specific revenue sources (other than fiduciary funds or capital project funds) that are legally restricted to expenditure for specified purposes. Library Fund The Library Fund is used to account for the activity relating to the Yorkville Public Library. Parks and Recreation Fund The Parks and Recreation Fund is used to account for the revenues and expenditures associated with the Yorkville Parks and Recreation departments. CAPITAL PROJECTS FUND MAJOR GOVERNMENTAL FUNDS GENERAL FUND The General Fund accounts for all financial resources except those required to be accounted for in another fund. SPECIAL REVENUE FUND Capital Projects Funds are created to account for all resources used for the acquisition of capital facilities by a governmental unit except those financed by Proprietary Funds. UNITED CITY OF YORKVILLE, ILLINOIS General Fund Schedule of Revenues - Budget and Actual For the Fiscal Year Ended April 30, 2018 Final Actual Taxes Property Tax $3,090,510 3,090,510 3,093,892 Sales Tax 3,012,750 3,012,750 3,002,133 Non-Home Rule Sales Tax 2,332,950 2,332,950 2,325,623 Municipal Utility Tax 923,300 923,300 962,006 Excise Tax 361,000 361,000 334,595 Cable TV Franchise Tax 285,000 285,000 290,669 Hotel Tax 85,000 85,000 79,602 Video Gaming Tax 90,000 90,000 119,733 Admissions and Amusement Tax 320,000 320,000 330,740 Business District Tax 387,300 387,300 409,159 Auto Rental Tax 11,250 11,250 14,541 10,899,060 10,899,060 10,962,693 Intergovernmental State Income Taxes 1,739,021 1,739,021 1,640,291 State Use Tax 436,101 436,101 474,797 Township Road and Bridge Tax 150,000 150,000 131,612 Personal Property Replacement Tax 17,000 17,000 16,977 Federal Grants 15,000 15,000 11,716 State Grants 21,000 21,000 22,201 Miscellaneous 900 900 886 2,379,022 2,379,022 2,298,480 Licenses, Permits and Fees Liquor Licenses 50,000 50,000 56,465 Other Licenses 3,000 3,000 9,472 Building Permits 200,000 200,000 298,562 253,000 253,000 364,499 Charges for Services Garbage Surcharge 1,023,000 1,023,000 1,156,248 Collection Fees - Sanitary District 154,000 154,000 163,782 Administrative Chargeback 188,064 188,064 188,064 Police Special Detail 500 500 900 1,365,564 1,365,564 1,508,994 Budget Original 76 UNITED CITY OF YORKVILLE, ILLINOIS General Fund Schedule of Revenues - Budget and Actual - Continued For the Fiscal Year Ended April 30, 2018 Final Actual Fines and Forfeitures Circuit Court Fines $45,000 45,000 44,597 Administrative Adjudication 30,000 30,000 27,250 Other 225 225 695 Police Tows 65,000 65,000 51,075 140,225 140,225 123,617 Interest Investment Income 15,000 15,000 49,013 Miscellaneous Reimbursements Engineering 25,000 25,000 1,154 Liability Insurance 5,000 5,000 11,582 Cable Consortium 20,000 20,000 35,217 Other 8,750 8,750 7,100 Miscellaneous Income 20,000 20,000 47,725 78,750 78,750 102,778 Total Revenues 15,130,621 15,130,621 15,410,074 Budget Original 77 UNITED CITY OF YORKVILLE, ILLINOIS General Fund Schedule of Expenditures - Budget and Actual For the Fiscal Year Ended April 30, 2018 Final Actual General Government Administration $877,275 877,275 860,857 Finance 466,157 466,157 444,035 Administrative Services 3,148,901 3,266,156 3,293,231 4,492,333 4,609,588 4,598,123 Public Safety Police Department 5,558,217 5,558,217 5,283,553 Community Development Building and Zoning 700,647 700,647 629,894 Public Works Streets Operations 907,258 907,258 787,964 Health and Sanitation 1,039,000 1,039,000 1,140,617 1,946,258 1,946,258 1,928,581 Total Expenditures 12,697,455 12,814,710 12,440,151 Budget Original 78 UNITED CITY OF YORKVILLE, ILLINOIS General Fund Schedule of Detailed Expenditures - Budget and Actual For the Fiscal Year Ended April 30, 2018 Final Actual General Government Administration Salaries - Mayor $11,000 11,000 9,970 Salaries - Liquor Commissioner 1,000 1,000 1,000 Salaries - City Clerk 9,000 9,000 7,035 Salaries - City Treasurer 1,000 1,000 1,000 Salaries - Alderman 52,000 52,000 48,225 Salaries - Administrative 450,978 450,978 451,388 Overtime 500 500 - Retirement Plan Contribution 49,506 49,506 48,542 FICA Contribution 36,665 36,665 35,304 Group Health Insurance 111,978 111,978 109,134 Group Life Insurance 557 557 543 Dental Insurance 6,612 6,612 7,013 Vision Insurance 819 819 961 Tuition Reimbursement 12,000 12,000 5,110 Training and Conferences 20,800 20,800 16,060 Travel and Lodging 9,000 9,000 11,408 Publishing and Advertising 5,000 5,000 2,547 Printing and Duplicating 4,000 4,000 4,139 Telecommunications 16,000 16,000 17,634 Filing Fees 500 500 51 Codification 5,000 5,000 2,864 Postage and Shipping 3,500 3,500 1,802 Dues and Subscriptions 17,000 17,000 19,620 Professional Services 11,000 11,000 10,451 Utilities 16,960 16,960 26,800 Rental and Lease Purchase 2,400 2,400 2,102 Office Cleaning 12,500 12,500 11,322 Office Supplies 10,000 10,000 8,832 877,275 877,275 860,857 Finance Salaries and Wages 252,079 252,079 251,587 Retirement Plan Contribution 27,519 27,519 27,110 FICA Contribution 18,884 18,884 18,776 Budget Original 79 UNITED CITY OF YORKVILLE, ILLINOIS General Fund Schedule of Detailed Expenditures - Budget and Actual - Continued For the Fiscal Year Ended April 30, 2018 Final Actual General Government - Continued Finance - Continued Group Health Insurance $62,533 62,533 54,102 Group Life Insurance 334 334 334 Dental Insurance 6,031 6,031 5,319 Vision Insurance 657 657 707 Training and Conferences 3,500 3,500 3,515 Auditing Services 35,420 35,420 29,000 Travel and Lodging 1,500 1,500 446 Printing and Duplicating 4,000 4,000 2,989 Telecommunications 1,200 1,200 1,104 Postage and Shipping 1,300 1,300 897 Dues and Subscriptions 1,000 1,000 985 Professional Services 45,000 45,000 43,325 Rental and Lease Purchase 2,500 2,500 1,941 Office Supplies 2,700 2,700 1,898 466,157 466,157 444,035 Administrative Services Salaries - Special Census 26,464 26,464 16,740 Police Special Detail Wages 500 500 900 FICA Contribution - - 1,281 Unemployment Insurance 20,000 20,000 6,402 Liability Insurance 308,503 308,503 294,582 Group Health Insurance - Retirees 42,101 42,101 31,857 Dental Insurance - Retirees 530 530 554 Vision Insurance - Retirees 77 77 233 Purchasing Services 50,000 50,000 54,535 IDOR Adminstration Fee - - 51,945 GC Housing Rental Assistance 12,000 12,000 1,034 Utility Tax Rebate 14,375 14,375 14,375 Facility Management Services 35,000 35,000 1,072 Amusement Tax Rebate 64,000 64,000 47,723 Kencom 78,584 119,559 119,698 Information Technology Services 84,000 160,280 203,809 Corporate Counsel 120,000 120,000 99,701 Litigation Counsel 120,000 120,000 188,411 Special Counsel 25,000 25,000 9,511 Engineering Services 390,000 390,000 379,663 Budget Original 80 UNITED CITY OF YORKVILLE, ILLINOIS General Fund Schedule of Detailed Expenditures - Budget and Actual - Continued For the Fiscal Year Ended April 30, 2018 Final Actual General Government - Continued Administrative Services - Continued Kendall Area Transit $25,000 25,000 23,550 Cable Consortium Fee 85,000 85,000 96,010 Special Census - - 3,349 Hotel Tax Rebate 76,500 76,500 71,642 Economic Development 114,100 114,100 145,989 City Property Tax Rebate 1,500 1,500 1,233 Sales Tax Rebate 941,367 941,367 879,122 Business District Rebate 387,300 387,300 401,611 Admission Tax Rebate 120,000 120,000 130,766 Bad Debt 2,000 2,000 1,004 Reimbursable Repairs 5,000 5,000 14,929 3,148,901 3,266,156 3,293,231 Total General Government 4,492,333 4,609,588 4,598,123 Public Safety Police Department Salaries - Police Officers 1,660,659 1,660,659 1,652,672 Salaries - Chief and Deputies 370,238 370,238 365,716 Salaries - Sergeants 593,259 593,259 588,265 Salaries - Police Clerks 147,006 147,006 141,996 Salaries - Crossing Guard 22,000 22,000 24,855 Part Time Salaries 70,000 70,000 39,961 Overtime 111,000 111,000 97,618 Retirement Plan Contribution 16,048 16,048 15,192 Employer Contribution - Police Pension 966,211 966,211 966,211 FICA Contribution 221,572 221,572 215,493 Group Health Insurance 734,805 734,805 659,332 Group Life Insurance 3,514 3,514 3,620 Dental Insurance 53,189 53,189 48,896 Vision Insurance 6,319 6,319 6,594 Tuition Reimbursement 21,547 21,547 8,442 Police Commission 15,000 15,000 13,844 Training and Conferences 21,000 21,000 16,862 Travel and Lodging 10,000 10,000 7,541 Vehicle and Equipment Chargeback 167,600 167,600 130,208 Publishing and Advertising 200 200 - Original Budget 81 UNITED CITY OF YORKVILLE, ILLINOIS General Fund Schedule of Detailed Expenditures - Budget and Actual - Continued For the Fiscal Year Ended April 30, 2018 Final Actual Public Safety - Continued Police Department - Continued Printing and Duplicating $4,500 4,500 5,713 Telecommunications 36,500 36,500 34,985 Postage and Shipping 1,600 1,600 944 Dues and Subscriptions 3,750 3,750 5,985 Professional Services 31,000 31,000 28,576 Legal Services 5,000 5,000 - Adjudication Services 20,000 20,000 12,871 New World Live Scan 19,500 19,500 1,995 Kendall Co. - Juve Probation 4,000 4,000 3,584 MDT - Alerts Fee 7,000 7,000 6,660 Rental and Lease Purchase 7,000 7,000 5,362 Office Cleaning 12,500 12,500 11,323 Outside Repair and Maintenance 60,000 60,000 46,358 Wearing Apparel 23,000 23,000 12,312 Office Supplies 4,500 4,500 2,669 Operating Supplies 10,000 10,000 13,029 Computer Equipment and Software 12,000 12,000 13,103 Repair and Maintenance 3,000 3,000 - Community Relations 2,000 2,000 1,883 Ballistic Vests 6,000 6,000 4,149 Gasoline 64,200 64,200 58,739 Ammunition 10,000 10,000 9,995 Total Public Safety 5,558,217 5,558,217 5,283,553 Community Development Building and Zoning Salaries and Wages 409,067 409,067 408,213 Part Time Salaries 48,000 48,000 19,564 Retirement Plan Contribution 44,657 44,657 43,851 FICA Contribution 34,320 34,320 31,813 Group Health Insurance 90,525 90,525 69,021 Group Life Insurance 557 557 491 Dental Insurance 6,612 6,612 5,590 Vision Insurance 819 819 772 Training and Conferences 6,800 6,800 4,876 Budget Original 82 UNITED CITY OF YORKVILLE, ILLINOIS General Fund Schedule of Detailed Expenditures - Budget and Actual - Continued For the Fiscal Year Ended April 30, 2018 Final Actual Community Development - Continued Building and Zoning - Continued Travel and Lodging $6,500 6,500 7,677 Publishing and Advertising 2,500 2,500 2,169 Printing and Duplicating 2,000 2,000 1,367 Telecommunications 3,500 3,500 4,099 Postage and Shipping 2,500 2,500 591 Inspections 5,000 5,000 1,785 Dues and Subscriptions 2,100 2,100 2,141 Professional Services 15,000 15,000 14,050 Legal Services 3,000 3,000 663 Rental and Lease Purchase 3,000 3,000 3,132 Office Supplies 1,500 1,500 1,707 Operating Supplies 4,200 4,200 2,651 Computer Equipment and Software 5,100 5,100 1,598 Books and Publications 1,250 1,250 48 Gasoline 2,140 2,140 2,025 Total Community Development 700,647 700,647 629,894 Public Works Streets Operations Salaries and Wages 355,725 355,725 360,757 Part Time Salaries 11,600 11,600 8,550 Overtime 15,000 15,000 26,152 Retirement Plan Contribution 40,471 40,471 41,337 FICA Contribution 28,250 28,250 29,271 Group Health Insurance 134,171 134,171 116,109 Group Life Insurance 594 594 594 Dental Insurance 9,461 9,461 7,827 Vision Insurance 1,099 1,099 1,065 Training and Conferences 3,000 3,000 2,603 Travel and Lodging 2,000 2,000 706 Vehicle & Equipment Chargeback 75,965 75,965 - Traffic Signal Maintenance 25,000 25,000 8,795 Telecommunications 3,000 3,000 3,433 Mosquito Control 7,142 7,142 7,142 Tree and Stump Removal 20,000 20,000 5,725 Budget Original 83 UNITED CITY OF YORKVILLE, ILLINOIS General Fund Schedule of Detailed Expenditures - Budget and Actual - Continued For the Fiscal Year Ended April 30, 2018 Final Actual Public Works - Continued Streets Operations - Continued Professional Services $3,500 3,500 3,089 Street Lighting 750 750 400 Rental and Lease Purchase 3,600 3,600 1,238 Office Cleaning 4,167 4,167 1,164 Vehicle Maintenance Services 55,000 55,000 64,919 Wearing Apparel 4,863 4,863 6,632 Operating Supplies 20,500 20,500 18,832 Hanging Baskets 2,000 2,000 - Vehicle Maintenance Supplies 34,000 34,000 27,125 Small Tools and Equipment 5,000 5,000 3,288 Repair and Maintenance 20,000 20,000 19,339 Gasoline 21,400 21,400 21,872 907,258 907,258 787,964 Health and Sanitation Garbage Services 1,033,000 1,033,000 1,136,777 Leaf Pickup 6,000 6,000 3,840 1,039,000 1,039,000 1,140,617 Total Public Works 1,946,258 1,946,258 1,928,581 Total Expenditures 12,697,455 12,814,710 12,440,151 Budget Original 84 UNITED CITY OF YORKVILLE, ILLINOIS Library - Special Revenue Fund Schedule of Revenues - Budget and Actual For the Fiscal Year Ended April 30, 2018 Final Actual Taxes Property Tax $1,403,263 1,403,263 1,402,659 Intergovernmental Personal Property Replacement Tax 5,250 5,250 5,626 State Grant 17,200 17,200 13,138 22,450 22,450 18,764 Licenses, Permits and Fees Development Fees 35,000 35,000 100,484 Charges for Services Library Subscription Cards 6,500 6,500 8,040 Copy Fees 2,500 2,500 3,853 Program Fees 1,000 1,000 857 10,000 10,000 12,750 Fines and Forfeitures 8,000 8,000 9,922 Interest 810 810 5,440 Miscellaneous Rental Income 4,500 4,500 4,648 Miscellaneous Income 1,000 1,000 1,891 5,500 5,500 6,539 Total Revenues 1,485,023 1,485,023 1,556,558 Budget Original 85 UNITED CITY OF YORKVILLE, ILLINOIS Library - Special Revenue Fund Schedule of Expenditures - Budget and Actual For the Fiscal Year Ended April 30, 2018 Final Actual Library Salaries and Wages $223,828 223,828 213,880 Part Time Salaries 250,000 232,689 189,152 Retirement Plan Contribution 24,435 24,435 22,885 FICA Contribution 35,587 34,263 30,169 Group Health Insurance 88,996 88,996 65,658 Group Life Insurance 403 403 388 Dental Insurance 5,550 5,550 4,672 Vision Insurance 670 670 637 Unemployment Insurance 1,000 1,000 747 Liability Insurance 26,236 25,440 23,028 Training and Conferences 500 500 308 Travel and Lodging 600 600 348 Publishing and Advertising 100 100 100 Telecommunications 6,000 6,000 4,513 Postage and Shipping 500 500 582 Dues and Subscriptions 12,000 12,000 8,911 Professional Services 40,000 40,000 24,151 Legal Services 2,000 2,000 2,100 Automation 20,000 20,000 13,466 Utilities 8,480 8,480 9,852 Outside Repair and Maintenance 50,000 50,000 65,777 Office Supplies 8,000 8,000 5,518 Operating Supplies 10,000 10,000 6,733 Library Programming 1,000 1,000 820 Employee Recognition - - 151 E-Book Subscriptions 3,500 3,500 3,425 Computer Equipment and Software 15,000 15,000 7,367 Audio Books - - 3,531 DVD's and CD's 2,000 500 3,101 Books 26,500 18,000 42,471 Buildings and Structures - - 3,970 Total Library 862,885 833,454 758,411 Budget Original 86 UNITED CITY OF YORKVILLE, ILLINOIS Library - Special Revenue Fund Schedule of Expenditures - Budget and Actual - Continued For the Fiscal Year Ended April 30, 2018 Final Actual Debt Service Principal Retirement $570,000 570,000 570,000 Interest and Fiscal Charges 192,096 192,096 192,085 Total Debt Service 762,096 762,096 762,085 Total Expenditures 1,624,981 1,595,550 1,520,496 Budget Original 87 UNITED CITY OF YORKVILLE, ILLINOIS Parks and Recreation - Special Revenue Fund Schedule of Revenues - Budget and Actual For the Fiscal Year Ended April 30, 2018 Final Actual Charges for Services Fees for Programs $365,000 415,000 416,323 Concessions 30,000 31,186 37,143 Total Charges for Services 395,000 446,186 453,466 Grants and Donations Sponsorships and Donations 20,000 20,000 19,753 Interest 350 500 800 Miscellaneous Rental Income 65,000 75,163 74,901 Hometown Days Revenue 108,000 128,156 128,156 Reimbursements - 174 174 Miscellaneous Income 3,000 9,000 11,974 Total Miscellaneous 176,000 212,493 215,205 Total Revenue 591,350 679,179 689,224 Budget Original 88 UNITED CITY OF YORKVILLE, ILLINOIS Parks and Recreation - Special Revenue Fund Schedule of Expenditures - Budget and Actual For the Fiscal Year Ended April 30, 2018 Final Actual Parks and Recreation Park Operations Salaries and Wages $459,839 458,500 459,025 Part Time Salaries 45,000 45,000 37,282 Overtime 3,000 3,000 2,533 Retirement Plan Contribution 52,224 51,800 51,254 FICA Contribution 37,601 37,000 36,883 Group Health Insurance 163,947 137,906 131,162 Group Life Insurance 808 900 896 Dental Insurance 10,883 9,700 9,726 Vision Insurance 1,250 1,325 1,313 Training and Conferences 7,000 4,500 4,186 Travel and Lodging 3,000 500 248 Vehicle & Equipment Chargeback - 70,000 70,000 Telecommunications 6,000 6,000 6,348 Professional Services 3,000 3,000 1,940 Legal Services 6,000 6,000 2,634 Rental and Lease Purchase 2,500 5,000 5,818 Office Cleaning 6,250 2,718 2,718 Outside Repairs and Maintenance 50,000 25,000 17,640 Wearing Apparel 5,441 5,441 8,647 Office Supplies 300 300 171 Operating Supplies 25,000 28,000 31,042 Small Tools and Equipment 4,500 4,500 5,965 Computer Equipment and Software 2,000 2,000 2,000 Repairs and Maintenance 56,000 62,000 68,347 Gasoline 12,840 13,500 15,686 Total Park Operations 964,383 983,590 973,464 Recreation Operations Salaries and Wages 303,179 293,000 290,580 Part Time Salaries 25,000 18,000 16,602 Concession Wages 15,000 11,000 8,344 Preschool Wages 37,500 36,000 34,468 Instructor Wages 15,000 20,000 19,355 Retirement Plan Contribution 38,272 32,000 31,208 FICA Contribution 29,305 28,000 27,561 Group Health Insurance 111,170 94,513 92,497 Budget Original 89 UNITED CITY OF YORKVILLE, ILLINOIS Parks and Recreation - Special Revenue Fund Schedule of Expenditures - Budget and Actual - Continued For the Fiscal Year Ended April 30, 2018 Final Actual Parks and Recreation - Continued Recreation Operations - Continued Group Life Insurance $529 447 407 Dental Insurance 7,070 6,369 6,235 Vision Insurance 863 868 868 Training and Conferences 5,000 3,500 3,295 Travel and Lodging 3,000 500 542 Publishing and Advertising 50,000 51,000 52,825 Telecommunications 8,000 7,250 7,734 Scholarships 2,500 1,250 - Postage and Shipping 3,500 3,500 3,198 Dues and Subscriptions 2,500 4,000 4,113 Professional Services 90,000 115,000 116,287 Utilities 12,720 12,720 11,515 Rental and Lease Purchase 4,000 2,500 1,874 Office Cleaning 6,250 4,193 4,193 Outside Repairs and Maintenance 3,000 2,000 1,273 Hometown Days Expenditures 100,000 108,177 108,177 Program Supplies 100,000 131,000 119,317 Concession Supplies 18,000 17,000 15,796 Office Supplies 3,000 3,000 2,809 Operating Supplies 15,000 30,000 12,115 Computer Equipment and Software 500 500 - Repairs and Maintenance 2,000 2,000 2,279 Gasoline 1,070 1,000 899 Total Recreation Operations 1,012,928 1,040,287 996,366 Total Expenditures 1,977,311 2,023,877 1,969,830 Budget Original 90 UNITED CITY OF YORKVILLE, ILLINOIS Citywide Capital - Capital Projects Fund Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended April 30, 2018 Final Actual Revenues Intergovernmental Grants $200,224 200,224 206,028 Licenses, Permits and Fees Build Program - 95,804 95,804 Building Permits - - 139,758 Development Fees 13,000 13,000 99,054 Road Contribution Fee 60,000 60,000 114,000 Charges for Services Road Infrastructure Fee 700,000 700,000 731,535 Interest 1,000 1,000 21,033 Miscellaneous 472,617 472,617 373,768 Total Revenues 1,446,841 1,542,645 1,780,980 Expenditures General Government 196,200 292,004 343,541 Capital Outlay 2,940,753 3,319,666 2,860,951 Debt Service Principal Retirement 265,000 265,000 265,000 Interest and Fiscal Charges 139,063 139,063 139,063 Total Expenditures 3,541,016 4,015,733 3,608,555 Excess (Deficiency) of Revenues Over (Under) Expenditures (2,094,175)(2,473,088)(1,827,575) Other Financing Sources (Uses) Disposal of Capital Assets - - - Transfers In 1,258,924 1,258,924 1,018,308 Transfers Out (78,510)(78,510)(157,366) 1,180,414 1,180,414 860,942 Net Change in Fund Balance (913,761)(1,292,674)(966,633) Fund Balance - Beginning 1,355,530 Fund Balance - Ending 388,897 Budget Original 91 UNITED CITY OF YORKVILLE, ILLINOIS Citywide Capital - Capital Projects Fund Schedule of Expenditures - Budget and Actual For the Fiscal Year Ended April 30, 2018 Final Actual General Government Build Program $- 95,804 95,804 Property and Building Maintence Services 125,000 125,000 193,257 Property and Building Maintence Supplies 35,000 35,000 17,997 Engineering Services 35,000 35,000 35,063 Bad Debt 1,200 1,200 1,420 Total General Government 196,200 292,004 343,541 Capital Outlay Wrigley(Rt 47) Expansion 65,200 65,200 - Property Acquisition - - 8,054 Blackberry Woods Subdivision - - 7,797 Greenbriar Pond Naturalization 4,672 4,672 5,318 Fountain Village Subdivision - - 19,346 Bristol Bay Access Road - 50,000 40,754 Road To Better Roads Program 400,000 400,000 761,759 Whispering Meadows Subdivision - - 2,762 Sidewalk Construction 7,500 7,500 948 Downtown Streetscape Improvement 2,000 2,000 675 US 34 (Center/Eldamain Road) Project 151,300 151,300 19,500 US 34 (IL 47/Orchard Road) Project 94,600 94,600 78,682 Game Farm Road Project - 328,913 328,913 Countryside Pkwy Improvements 645,940 645,940 561,550 Center and Countryside Improvement 522,000 522,000 227,760 Kennedy Road Improvements 601,500 601,500 391,763 Kennedy Road Bike Trail 446,041 446,041 405,370 Total Capital Outlay 2,940,753 3,319,666 2,860,951 Debt Service Principal Retirement 265,000 265,000 265,000 Interest and Fiscal Charges 139,063 139,063 139,063 Total Debt Service 404,063 404,063 404,063 Total Expenditures 3,541,016 4,015,733 3,608,555 Budget Original 92 NONMAJOR GOVERNMENTAL FUNDS COMBINING STATEMENTS UNITED CITY OF YORKVILLE, ILLINOIS Nonmajor Governmental Funds Combining Balance Sheet April 30, 2018 Debt Capital Service Projects Totals ASSETS Cash and Investments $673,239 400 395,270 1,068,909 Receivables - Net of Allowances Accounts 3 - 668 671 Other Taxes 43,546 - - 43,546 Due from Other Governments 15,711 - - 15,711 Due from Other Funds 268 - - 268 Prepaids 6,767 - - 6,767 Total Assets 739,534 400 395,938 1,135,872 LIABILITIES Accounts Payable 119,031 400 20,302 139,733 Due to Other Funds 1,348,033 - - 1,348,033 Other Payables 8,000 - 18,390 26,390 Total Liabilities 1,475,064 400 38,692 1,514,156 Nonspendable 6,767 - - 6,767 Restricted 698,900 - - 698,900 Assigned - - 357,246 357,246 Unassigned (1,441,197)- - (1,441,197) Total Fund Balances (735,530)- 357,246 (378,284) Total Liabilities, Deferred Inflows of Resources and Fund Balances 739,534 400 395,938 1,135,872 Special Revenue FUND BALANCES 93 UNITED CITY OF YORKVILLE, ILLINOIS Nonmajor Governmental Funds Combining Statement of Revenues, Expenditures and Changes in Fund Balances For the Fiscal Year Ended April 30, 2018 Debt Capital Service Projects Totals Revenues Taxes $297,326 - - 297,326 Intergovernmental 495,510 - - 495,510 Licenses, Permits and Fees 1,505 11,303 229,574 242,382 Charges for Services - - 201,103 201,103 Fines and Forfeits - - 8,730 8,730 Grants and Donations 125,491 - - 125,491 Interest 8,474 - 595 9,069 Miscellaneous 5,703 - 1,975 7,678 Total Revenues 934,009 11,303 441,977 1,387,289 Expenditures General Government 93,885 1,050 - 94,935 Parks and Recreation 662,216 - 850 663,066 Public Safety - - 18,485 18,485 Public Works 260,705 - 34,464 295,169 Capital Outlay 1,948,484 - 228,305 2,176,789 Debt Service Principal Retirement 41,009 275,000 44,660 360,669 Interest and Fiscal Charges 109,320 45,225 28,374 182,919 Total Expenditures 3,115,619 321,275 355,138 3,792,032 Excess (Deficiency) of Revenues Over (Under) Expenditures (2,181,610)(309,972)86,839 (2,404,743) Other Financing Sources (Uses) Disposal of Capital Assets 2,500 - - 2,500 Debt Issuance 800,000 - - 800,000 Transfers In 268 309,972 - 310,240 802,768 309,972 - 1,112,740 Net Change in Fund Balances (1,378,842)- 86,839 (1,292,003) Fund Balances - Beginning 643,312 - 270,407 913,719 Fund Balances - Ending (735,530)- 357,246 (378,284) Special Revenue 94 The Countryside TIF Fund is used to account for the accumulation of monies for the payment of the 2014 General Refunding Obligation Bond Series and 2015A General Obligation Refunding Bond Series.These bonds were issued to refund the 2005 General Obligation Bond Series,which were issued to finance retail development at Countryside Center. Downtown TIF Fund The Downtown TIF Fund is used to account for the revenues and expenditures associated with the development activities of the downtown area. Motor Fuel Tax Fund The Motor Fuel Tax Fund is used to account for allotments of motor fuel taxes from the State of Illinois made on per capita basis. These taxes are to be used to construct and maintain street, traffic signals and signs. Land Cash Fund The Land Cash Fund is used to account for the revenues and expenditures associated with the construction of park facilities. Countryside TIF Fund The Sunflower Special Service Fund is used to account for revenues and expenditures associated with the maintenance of the common areas of the Sunflower Estates subdivision. NONMAJOR SPECIAL REVENUE FUNDS Special Revenue Funds are created to account for the proceeds of specific revenue sources (other than fiduciary funds or capital project funds) that are legally restricted to expenditure for specified purposes. Fox Hill Special Service Area Fund The Fox Hill Special Service Area Fund is used to account for the revenues and expenditures associated with the maintenance of the common areas of the Fox Hill Estates subdivision. Sunflower Special Service Area Fund UNITED CITY OF YORKVILLE, ILLINOIS Nonmajor Governmental - Special Revenue Funds Combining Balance Sheet April 30, 2018 See Following Page UNITED CITY OF YORKVILLE, ILLINOIS Nonmajor Governmental - Special Revenue Funds Combining Balance Sheet April 30, 2018 Sunflower Special Service Area Cash and Investments $7,712 - Receivables - Net of Allowances Accounts - Other Taxes - - Due from Other Governments - - Due from Other Funds - - Prepaids - - Total Assets 7,712 - Accounts Payable 1,156 889 Due to Other Funds - 20,362 Other Payables - - Total Liabilities 1,156 21,251 Nonspendable - - Restricted 6,556 - Unassigned - (21,251) Total Fund Balances 6,556 (21,251) Total Liabilities and Fund Balances 7,712 - FUND BALANCES LIABILITIES Fox Hill Special Service Area ASSETS 95 Motor Fuel Land Countryside Downtown Tax Cash TIF TIF Totals 665,527 - - - 673,239 - 3 - - 3 43,546 - - - 43,546 - 15,711 - - 15,711 268 - - - 268 6,149 - - 618 6,767 715,490 15,714 - 618 739,534 8,997 41,682 - 66,307 119,031 - 252,236 459,819 615,616 1,348,033 8,000 - - - 8,000 16,997 293,918 459,819 681,923 1,475,064 6,149 - - 618 6,767 692,344 - - - 698,900 - (278,204)(459,819)(681,923)(1,441,197) 698,493 (278,204)(459,819)(681,305)(735,530) 715,490 15,714 - 618 739,534 96 UNITED CITY OF YORKVILLE, ILLINOIS Nonmajor Governmental - Special Revenue Funds Combining Statement of Revenues, Expenditures and Changes in Fund Balances For the Fiscal Year Ended April 30, 2018 Sunflower Special Service Area Revenues Taxes $9,366 13,480 Intergovernmental - - Licenses, Permits and Fees - - Grants and Donations - - Interest - - Miscellaneous - - Total Revenues 9,366 13,480 Expenditures General Government - - Parks and Recreation - - Public Works 17,552 18,957 Capital Outlay - - Debt Service Principal Retirement - - Interest and Fiscal Charges - - Total Expenditures 17,552 18,957 Excess (Deficiency) of Revenues Over (Under) Expenditures (8,186)(5,477) Other Financing Sources Disposal of Capital Assets - - Debt Issuance - - Transfers In - - - - Net Change in Fund Balances (8,186)(5,477) Fund Balances - Beginning 14,742 (15,774) Fund Balances - Ending 6,556 (21,251) Service Area Fox Hill Special 97 Motor Fuel Land Countryside Downtown Tax Cash TIF TIF Totals - - 198,294 76,186 297,326 495,510 - - - 495,510 - 1,505 - - 1,505 - 125,491 - - 125,491 8,474 - - - 8,474 - 5,703 - - 5,703 503,984 132,699 198,294 76,186 934,009 - 1,505 12,030 80,350 93,885 - 662,216 - - 662,216 224,196 - - - 260,705 373,787 - - 1,574,697 1,948,484 - - 41,009 - 41,009 - - 109,320 - 109,320 597,983 663,721 162,359 1,655,047 3,115,619 (93,999)(531,022)35,935 (1,578,861)(2,181,610) - 2,500 - - 2,500 - - - 800,000 800,000 268 - - - 268 268 2,500 - 800,000 802,768 (93,731)(528,522)35,935 (778,861)(1,378,842) 792,224 250,318 (495,754)97,556 643,312 698,493 (278,204)(459,819)(681,305)(735,530) 98 UNITED CITY OF YORKVILLE, ILLINOIS Fox Hill Special Service Area - Special Revenue Fund Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended April 30, 2018 Final Actual Revenues Taxes Property Tax $9,365 9,365 9,366 Expenditures Public Works Professional Services 7,000 7,000 2,138 Outside Repair and Maintenance 16,000 16,000 15,414 Total Expenditures 23,000 23,000 17,552 Net Change in Fund Balance (13,635)(13,635)(8,186) Fund Balance - Beginning 14,742 Fund Balance - Ending 6,556 Budget Original 99 UNITED CITY OF YORKVILLE, ILLINOIS Sunflower Special Service Area - Special Revenue Fund Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended April 30, 2018 Final Actual Revenues Taxes Property Tax $13,480 13,480 13,480 Expenditures Public Works Pond Maintenance 8,735 8,735 5,095 Professional Services 10,000 10,000 2,138 Outside Repair and Maintenance 11,000 11,000 11,724 Total Expenditures 29,735 29,735 18,957 Net Change in Fund Balance (16,255)(16,255)(5,477) Fund Balance - Beginning (15,774) Fund Balance - Ending (21,251) Budget Original 100 UNITED CITY OF YORKVILLE, ILLINOIS Motor Fuel Tax - Special Revenue Fund Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended April 30, 2018 Final Actual Revenues Intergovernmental $492,616 492,616 495,510 Interest 1,500 1,500 8,474 Total Revenues 494,116 494,116 503,984 Expenditures Public Works Supplies 332,350 332,350 224,196 Capital Outlay Streets and Alleys 423,787 423,787 373,787 Total Expenditures 756,137 756,137 597,983 Excess (Deficiency) of Revenues Over (Under) Expenditures (262,021)(262,021)(93,999) Other Financing Sources Transfers In - - 268 Net Change in Fund Balance (262,021)(262,021)(93,731) Fund Balance - Beginning 792,224 Fund Balance - Ending 698,493 Budget Original 101 UNITED CITY OF YORKVILLE, ILLINOIS Land Cash - Special Revenue Fund Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended April 30, 2018 Final Actual Revenues Licenses, Permits and Fees Build Program $- - 1,505 Grants and Donations Autum Creek 30,000 30,000 - Blackberry Woods 6,000 6,000 17,614 Caledonia - - 39,261 River's Edge - - 671 Country Hills - - 6,152 Salek - - 3,213 Windett Ridge 50,000 50,000 50,000 Kendall Marketplace - - 162 Briarwood 2,000 2,000 8,418 Miscellaneous Other - - 2 Grand Reserve - - 5,701 Total Revenues 88,000 88,000 132,699 Expenditures General Government Build Program - - 1,505 Parks and Recreation Bristol Bay Regional Park 183,783 390,000 384,923 Riverfront Park 178,572 285,000 276,616 Grande Reserve Park A - - 677 Total Expenditures 362,355 675,000 663,721 Excess (Deficiency) of Revenues Over (Under) Expenditures (274,355)(587,000)(531,022) Other Financing Sources Disposal of Capital Assets 2,500 2,500 2,500 Net Change in Fund Balance (271,855)(584,500)(528,522) Fund Balance - Beginning 250,318 Fund Balance - Ending (278,204) Budget Original 102 UNITED CITY OF YORKVILLE, ILLINOIS Countryside TIF - Special Revenue Fund Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended April 30, 2018 Final Actual Revenues Taxes Property Taxes $225,000 225,000 198,294 Expenditures General Government Administrative Fees 10,701 10,701 10,701 Professional Services 2,000 2,000 1,329 Debt Service Principal Retirement 41,013 41,013 41,009 Interest and Fiscal Charges 109,802 109,802 109,320 Total Expenditures 163,516 163,516 162,359 Net Change in Fund Balance 61,484 61,484 35,935 Fund Balance - Beginning (495,754) Fund Balance - Ending (459,819) Budget Original 103 UNITED CITY OF YORKVILLE, ILLINOIS Downtown TIF - Special Revenue Fund Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended April 30, 2018 Final Actual Revenues Taxes Property Taxes $70,000 70,000 76,186 Expenditures General Government Administrative Fees 30,284 30,284 30,284 TIF Incentive Payout 20,000 20,000 22,727 Professional Services 375 375 4,486 Legal Services 15,000 15,000 22,853 Capital Outlay Project Costs 100,000 306,663 73,334 Property Acquisition - 363,000 1,164,449 Riverfront Park - 360,000 329,494 Downtown Streetscape Improvement 30,000 30,000 - Route 47 Expansion 7,420 7,420 7,420 Debt Service Principal Retirement 200,000 - - Interest and Fiscal Charges 28,000 - - Total Expenditures 431,079 1,132,742 1,655,047 Excess (Deficiency) of Revenues Over (Under) Expenditures (361,079)(1,062,742)(1,578,861) Other Financing Sources Debt Proceeds - - 800,000 Net Change in Fund Balance (361,079)(1,062,742)(778,861) Fund Balance - Beginning 97,556 Fund Balance - Ending (681,305) Budget Original 104 NONMAJOR DEBT SERVICE FUND The Debt Service Fund is used to account for the accumulation of resources for,and the payment of,general long-term debt principal and interest. UNITED CITY OF YORKVILLE, ILLINOIS Debt Service Fund Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended April 30, 2018 Final Actual Revenues Licenses, Permits and Fees Recapture Fees $5,000 5,000 10,253 Build Program - 1,051 1,050 Total Revenues 5,000 6,051 11,303 Expenditures General Government Build Program - 1,051 1,050 Debt Service Principal 275,000 275,000 275,000 Interest and Fiscal Charges 45,225 45,225 45,225 Total Expenditures 320,225 321,276 321,275 Excess (Deficiency) of Revenues Over (Under) Expenditures (315,225)(315,225)(309,972) Other Financing Sources Transfers In 315,225 315,225 309,972 Net Change in Fund Balance - - - Fund Balance - Beginning - Fund Balance - Ending - Budget Original 105 NONMAJOR CAPITAL PROJECTS FUNDS Capital Projects Funds are created to account for all resources used for the acquisition of capital facilities by a governmental unit except those financed by Proprietary Funds. Vehicle and Equipment Fund The Vehicle &Equipment Fund is used to account for financial resources accumulated to purchase vehicles, equipment and other capital assets for use in the Police, Public Works and Park and Recreation departments. UNITED CITY OF YORKVILLE, ILLINOIS Vehicle and Equipment - Capital Projects Fund Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended April 30, 2018 Final Actual Revenues Licenses, Permits and Fees Development Fees $67,500 67,500 173,639 Build Program - - 44,935 Engineering Capital Fee 6,000 6,000 11,000 Charges for Services 246,565 246,565 201,103 Fines and Forfeits DUI Fines 7,000 7,000 8,130 Electronic Citations 700 700 600 Miscellaneous 2,000 2,000 1,975 Interest 80 80 595 Total Revenues 329,845 329,845 441,977 Expenditures Public Safety 8,000 8,000 18,485 Public Works 3,750 3,750 34,464 Parks and Recreation 250,441 250,441 850 Capital Outlay 264,700 264,700 228,305 Debt Service Principal Retirement 44,660 44,660 44,660 Interest and Fiscal Charges 28,374 28,374 28,374 Total Expenditures 599,925 599,925 355,138 Net Change in Fund Balance (270,080)(270,080)86,839 Fund Balance - Beginning 270,407 Fund Balance - Ending 357,246 Budget Original 106 UNITED CITY OF YORKVILLE, ILLINOIS Vehicle and Equipment - Capital Projects Fund Schedule of Expenditures - Budget and Actual For the Fiscal Year Ended April 30, 2018 Final Actual Police Capital Build Program $- - 9,915 Contractual Services 8,000 8,000 8,570 Capital Outlay Equipment 27,300 27,300 28,278 Vehicles 165,000 165,000 154,039 Total Police Capital 200,300 200,300 200,802 Public Works Capital Build Program - - 34,170 Contractual Services 1,750 1,750 294 Supplies 2,000 2,000 - Capital Outlay Equipment 7,400 7,400 20,821 Vehicles 45,000 45,000 - Total Public Works Capital 56,150 56,150 55,285 Park and Recreation Capital Build Program 250,441 250,441 850 Capital Outlay Equipment - - 5,264 Vehicles 20,000 20,000 19,903 Total Park and Recreation Capital 270,441 270,441 26,017 Debt Service Principal Retirement 44,660 44,660 44,660 Interest and Fiscal Charges 28,374 28,374 28,374 Total Debt Service 73,034 73,034 73,034 Total Expenditures 599,925 599,925 355,138 Budget Original 107 Water Fund The Water Fund is used to account for the operation and water infrastructure maintenance of the City-owned water distribution system,as well as the construction of new water systems.Revenues are generated through charges based on water consumption and user maintenance fees. ENTERPRISE FUNDS Enterprise Funds are used to account for operations that are financed and operated in a manner similar to private business enterprises where the intent is that costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges;or where it has been decided that periodic determination of revenues earned,expenses incurred,and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purpose. Sewer Fund The Sewer Fund is used to account for the operation and sewer infrastructure maintenance of the City-owned sewer system,as well as the construction of new sewer systems within City limits.Revenues are generated through a user maintenance fee. UNITED CITY OF YORKVILLE, ILLINOIS Sewer - Enterprise Fund Schedule of Revenues, Expenses and Changes in Net Position - Budget and Actual For the Fiscal Year Ended April 30, 2018 Final Actual Operating Revenues Charges for Services $1,241,026 1,241,026 1,384,634 Operating Expenses Operations 1,054,515 1,054,515 651,888 Depreciation and Amortization - - 683,017 Total Operating Expenses 1,054,515 1,054,515 1,334,905 Operating Income (Loss)186,511 186,511 49,729 Nonoperating Revenues (Expenses) Interest Income 1,250 1,250 24,277 Connection Fees 25,000 25,000 303,705 Other Income 200,000 200,000 53 Interest Expense (441,158)(441,158)(471,171) (214,908)(214,908)(143,136) Income (Loss) Before Contributions and Transfers (28,397)(28,397)(93,407) Capital Contributions - - 1,969,099 Transfers In 1,137,166 1,137,166 1,137,166 Transfers Out (73,875)(73,875)(73,875) 1,063,291 1,063,291 3,032,390 Change in Net Position 1,034,894 1,034,894 2,938,983 Net Position - Beginning 29,251,757 Net Position - Ending 32,190,740 Budget Original 108 UNITED CITY OF YORKVILLE, ILLINOIS Water - Enterprise Fund Schedule of Revenues, Expenses and Changes in Net Position - Budget and Actual For the Fiscal Year Ended April 30, 2018 Final Actual Operating Revenues Charges for Services $3,841,000 4,006,755 4,258,332 Operating Expenses Operations 2,714,830 2,880,585 1,918,529 Depreciation and Amortization - - 869,805 Total Operating Expenses 2,714,830 2,880,585 2,788,334 Operating Income (Loss)1,126,170 1,126,170 1,469,998 Nonoperating Revenues (Expenses) Interest Income 5,000 5,000 11,726 Connection Fees 247,800 247,800 397,418 Other Income 58,582 58,582 61,608 Interest Expense (481,401)(481,401)(483,623) (170,019)(170,019)(12,871) Income (Loss) Before Contributions and Transfers 956,151 956,151 1,457,127 Capital Contributions - - 1,976,466 Transfers In 145,385 145,385 139,116 Transfers Out (1,098,924)(1,098,924)(1,018,308) (953,539)(953,539)1,097,274 Change in Net Position 2,612 2,612 2,554,401 Net Position - Beginning 27,396,647 Net Position - Ending 29,951,048 Budget Original 109 Escrow Deposit Fund The Escrow Deposit Fund is used to account for various funds collected on behalf of other governmental agencies. AGENCY FUNDS Developer Deposit Fund Agency funds are established to administer resources received and held by the City as the trustee.Use of these funds facilitates the discharge of responsibilities placed upon the governmental unit by virtue of law or other similar authority. The Developer Deposit Fund is used to account for developer deposits that are used to reimburse the City for all expenses incurred as a result of processing developer applications and requests. UNITED CITY OF YORKVILLE, ILLINOIS Agency Funds Combining Statement of Changes in Assets and Liabilities For the Fiscal Year Ended April 30, 2018 See Following Page UNITED CITY OF YORKVILLE, ILLINOIS Agency Funds Combining Statement of Changes in Assets and Liabilities For the Fiscal Year Ended April 30, 2018 Ending Additions Deductions Balances Escrow Deposit ASSETS Cash and Investments $638,135 4,099,949 3,904,379 833,705 Accounts Receivable 590,131 3,319,450 3,346,984 562,597 Total Assets 1,228,266 7,419,399 7,251,363 1,396,302 LIABILITIES LIABILITIES Other Liabilities 1,228,266 9,168,224 9,000,188 1,396,302 Developer Deposit Cash and Investments 148,826 216,602 201,188 164,240 LIABILITIES Other Liabilities 148,826 219,524 204,110 164,240 ASSETS Beginning Balances All Funds 110 FOR PRINTING Ending Additions Deductions Balances Escrow Deposit Cash and Investments $489,309 3,883,347 3,703,191 669,465 Accounts Receivable 590,131 3,319,450 3,346,984 562,597 Total Assets 1,079,440 7,202,797 7,050,175 1,232,062 LIABILITIES Other Liabilities 1,079,440 8,948,700 8,796,078 1,232,062 Beginning Balances ASSETS 111 SUPPLEMENTAL SCHEDULES UNITED CITY OF YORKVILLE, ILLINOIS Schedule of Long-Term Debt Requirements Betzwiser Development, LLC Adjustable Rate Note Payable of 2008 April 30, 2018 Date of Issue October 1, 2008 Date of Maturity October 1, 2028 Authorized Issue $937,500 * Interest Rate Variable - 5yr T-Note Rate Plus 3%** Interest Dates Monthly Principal Maturity Dates Monthly Payable at Betzwiser Development, LLC Fiscal Year Interest Totals 2019 $46,679 26,355 73,034 2020 48,790 24,245 73,035 2021 50,995 22,039 73,034 2022 53,301 19,733 73,034 2023 55,711 17,324 73,035 2024 58,229 14,805 73,034 2025 60,862 12,172 73,034 2026 63,614 9,421 73,035 2027 66,490 6,545 73,035 2028 69,496 3,539 73,035 2029 41,981 622 42,603 616,148 156,800 772,948 ** Interest rate is scheduled to adjust in December 2018 and 2023. CURRENT AND LONG-TERM PRINCIPAL AND INTEREST REQUIREMENTS Requirements Principal *The original purchase price was $1,251,900 with an initial cash payment of $314,400 and the remaining $937,500 to be financed by the seller at an initial interest rate of 6.26%through November of 2013.The current interest rate is 4.43% and the note will continue to adjust every five years until maturity. 112 UNITED CITY OF YORKVILLE, ILLINOIS Schedule of Long-Term Debt Requirements Kendall County River Road Bridge Loan Payable of 2013 April 30, 2018 Date of Issue May 14, 2012 Date of Maturity October 31, 2018 Authorized Issue $459,675 Interest Rate None Interest Dates None Principal Maturity Dates October 31 Payable at Kendall County Highway Dept. Fiscal Year Interest Totals 2019 $84,674 - 84,674 CURRENT AND LONG-TERM PRINCIPAL AND INTEREST REQUIREMENTS Requirements Principal 113 UNITED CITY OF YORKVILLE, ILLINOIS Schedule of Long-Term Debt Requirements 102 E Van Emmon Building Loan Payable of 2017 April 30, 2018 Date of Issue May 10, 2017 Date of Maturity June 1, 2021 Authorized Issue $800,000 Interest Rate 3.00% Interest Dates June 1 Principal Maturity Dates June 1 Payable at First National Bank of Omaha Fiscal Year Interest Totals 2019 $200,000 25,800 225,800 2020 200,000 18,250 218,250 2021 200,000 12,200 212,200 2022 200,000 6,083 206,083 800,000 62,333 862,333 CURRENT AND LONG-TERM PRINCIPAL AND INTEREST REQUIREMENTS Requirements Principal 114 UNITED CITY OF YORKVILLE, ILLINOIS Schedule of Long-Term Debt Requirements IEPA (L17-115300) Loan Payable of 2000 April 30, 2018 Date of Issue November 23, 1999 Date of Maturity September 6, 2019 Authorized Issue $1,656,809 Denomination of Bonds $5,000 Interest Rate 2.625% Interest Dates September 6 and March 6 Principal Maturity Dates September 6 and March 6 Payable at Illinois Environmental Protection Agency Fiscal Year Interest Totals Sept. 6 Amount Mar. 6 Amount 2019 $103,619 3,431 107,050 2018 2,053 2019 1,378 2020 52,832 693 53,525 2019 693 2020 - 156,451 4,124 160,575 2,746 1,378 CURRENT AND LONG-TERM PRINCIPAL AND INTEREST REQUIREMENTS Requirements Interest Due on Principal 115 UNITED CITY OF YORKVILLE, ILLINOIS Schedule of Long-Term Debt Requirements IEPA (L17-1156300) Loan Payable of 2007 April 30, 2018 Date of Issue November 9, 2006 Date of Maturity August 9, 2026 Authorized Issue $1,889,244 Denomination of Bonds $5,000 Interest Rate 2.50% Interest Dates August 9 and February 9 Principal Maturity Dates August 9 and February 9 Payable at Illinois Environmental Protection Agency Fiscal Year Interest Totals Aug. 9 Amount Feb. 9 Amount 2019 $101,860 23,170 125,030 2018 11,901 2019 11,269 2020 104,423 20,607 125,030 2019 10,628 2020 9,979 2021 107,049 17,981 125,030 2020 9,323 2021 8,658 2022 109,742 15,288 125,030 2021 7,985 2022 7,303 2023 112,503 12,527 125,030 2022 6,613 2023 5,914 2024 115,333 9,697 125,030 2023 5,207 2024 4,490 2025 118,235 6,795 125,030 2024 3,765 2025 3,030 2026 121,209 3,821 125,030 2025 2,287 2026 1,534 2027 61,745 772 62,517 2026 772 2027 - 952,099 110,658 1,062,757 58,481 52,177 CURRENT AND LONG-TERM PRINCIPAL AND INTEREST REQUIREMENTS Requirements Interest Due on Principal 116 UNITED CITY OF YORKVILLE, ILLINOIS Schedule of Long-Term Debt Requirements General Obligation Alternate Revenue Source Bonds of 2004B April 30, 2018 Date of Issue March 1, 2004 Date of Maturity December 30, 2018 Authorized Issue $3,500,000 Denomination of Bonds $5,000 Interest Rates 2.50% to 4.00% Interest Dates June 30 and December 30 Principal Maturity Dates December 30 Payable at BNY Midwest Trust Company Fiscal Year Interest Totals Jun. 30 Amount Dec. 30 Amount 2019 $455,000 18,200 473,200 2018 9,100 2018 9,100 CURRENT AND LONG-TERM PRINCIPAL AND INTEREST REQUIREMENTS Requirements Interest Due on Principal 117 UNITED CITY OF YORKVILLE, ILLINOIS Schedule of Long-Term Debt Requirements General Obligation Library Bonds of 2006 April 30, 2018 Date of Issue August 1, 2006 Date of Maturity December 30, 2024 Authorized Issue $1,500,000 Denomination of Bonds $5,000 Interest Rates 4.75% to 4.80% Interest Dates June 30 and December 30 Principal Maturity Date December 30 Payable at BNY Midwest Trust Company Fiscal Year Interest Totals Jun. 30 Amount Dec. 30 Amount 2019 $50,000 24,988 74,988 2018 12,494 2018 12,494 2020 50,000 22,612 72,612 2019 11,306 2019 11,306 2021 75,000 20,238 95,238 2020 10,119 2020 10,119 2022 75,000 16,676 91,676 2021 8,338 2021 8,338 2023 75,000 13,112 88,112 2022 6,556 2022 6,556 2024 100,000 9,550 109,550 2023 4,775 2023 4,775 2025 100,000 4,800 104,800 2024 2,400 2024 2,400 525,000 111,976 636,976 55,988 55,988 CURRENT AND LONG-TERM PRINCIPAL AND INTEREST REQUIREMENTS Requirements Interest Due on Principal 118 UNITED CITY OF YORKVILLE, ILLINOIS Schedule of Long-Term Debt Requirements General Obligation Refunding Alternate Revenue Source Bonds of 2011 April 30, 2018 Date of Issue November 10, 2011 Date of Maturity December 30, 2025 Authorized Issue $11,150,000 Denomination of Bonds $5,000 Interest Rate 4.28% Interest Dates June 30 and December 30 Principal Maturity Date December 30 Payable at The Bank of New York Trust Company Fiscal Year Interest Totals Jun. 30 Amount Dec. 30 Amount 2019 $810,000 323,782 1,133,782 2018 161,891 2018 161,891 2020 845,000 289,114 1,134,114 2019 144,557 2019 144,557 2021 885,000 252,948 1,137,948 2020 126,474 2020 126,474 2022 920,000 215,070 1,135,070 2021 107,535 2021 107,535 2023 960,000 175,694 1,135,694 2022 87,847 2022 87,847 2024 1,000,000 134,606 1,134,606 2023 67,303 2023 67,303 2025 1,045,000 91,806 1,136,806 2024 45,903 2024 45,903 2026 1,100,000 47,080 1,147,080 2025 23,540 2025 23,540 7,565,000 1,530,100 9,095,100 765,050 765,050 CURRENT AND LONG-TERM PRINCIPAL AND INTEREST REQUIREMENTS Requirements Interest Due on Principal 119 UNITED CITY OF YORKVILLE, ILLINOIS Schedule of Long-Term Debt Requirements General Obligation Library Refunding Bonds of 2013 April 30, 2018 Date of Issue May 9, 2013 Date of Maturity December 30, 2024 Authorized Issue $6,625,000 Denomination of Bonds $5,000 Interest Rates 2.00% to 4.00% Interest Dates June 30 and December 30 Principal Maturity Date December 30 Payable at Bank of New York Mellon Fiscal Year Interest Totals Jun. 30 Amount Dec. 30 Amount 2019 $565,000 152,112 717,112 2018 76,056 2018 76,056 2020 585,000 139,400 724,400 2019 69,700 2019 69,700 2021 610,000 121,850 731,850 2020 60,925 2020 60,925 2022 645,000 103,550 748,550 2021 51,775 2021 51,775 2023 675,000 84,200 759,200 2022 42,100 2022 42,100 2024 700,000 57,200 757,200 2023 28,600 2023 28,600 2025 730,000 29,200 759,200 2024 14,600 2024 14,600 4,510,000 687,512 5,197,512 343,756 343,756 CURRENT AND LONG-TERM PRINCIPAL AND INTEREST REQUIREMENTS Requirements Interest Due on Principal 120 UNITED CITY OF YORKVILLE, ILLINOIS Schedule of Long-Term Debt Requirements General Obligation Refunding Alternate Revenue Source Bonds of 2014 April 30, 2018 Date of Issue January 6, 2014 Date of Maturity December 1, 2029 Authorized Issue $1,235,000 Denomination of Bonds $5,000 Interest Rate 4.00% to 4.30% Interest Dates June 1 and December 1 Principal Maturity Date December 1 Payable at The Bank of New York Trust Company Fiscal Year Interest Totals Jun. 1 Amount Dec. 1 Amount 2019 $- 50,715 50,715 2018 25,357 2018 25,358 2020 - 50,715 50,715 2019 25,357 2019 25,358 2021 - 50,715 50,715 2020 25,357 2020 25,358 2022 - 50,715 50,715 2021 25,357 2021 25,358 2023 - 50,715 50,715 2022 25,357 2022 25,358 2024 - 50,715 50,715 2023 25,357 2023 25,358 2025 - 50,715 50,715 2024 25,357 2024 25,358 2026 230,000 50,715 280,715 2025 25,357 2025 25,358 2027 235,000 41,515 276,515 2026 20,757 2026 20,758 2028 245,000 32,115 277,115 2027 16,057 2027 16,058 2029 255,000 22,193 277,193 2028 11,096 2028 11,097 2030 270,000 11,610 281,610 2029 5,805 2029 5,805 1,235,000 513,153 1,748,153 256,571 256,582 CURRENT AND LONG-TERM PRINCIPAL AND INTEREST REQUIREMENTS Requirements Interest Due on Principal 121 UNITED CITY OF YORKVILLE, ILLINOIS Schedule of Long-Term Debt Requirements General Obligation Refunding Alternate Revenue Source Bonds of 2014A April 30, 2018 Date of Issue August 5, 2014 Date of Maturity December 1, 2033 Authorized Issue $4,295,000 Denomination of Bonds $5,000 Interest Rate 3.00% to 4.00% Interest Dates June 1 and December 1 Principal Maturity Date December 1 Payable at Amalgamated Fiscal Year Interest Totals Jun. 1 Amount Dec. 1 Amount 2019 $190,000 132,888 322,888 2018 66,444 2018 66,444 2020 195,000 127,188 322,188 2019 63,594 2019 63,594 2021 200,000 121,338 321,338 2020 60,669 2020 60,669 2022 200,000 115,337 315,337 2021 57,669 2021 57,668 2023 210,000 109,337 319,337 2022 54,669 2022 54,668 2024 210,000 103,037 313,037 2023 51,519 2023 51,518 2025 220,000 96,737 316,737 2024 48,369 2024 48,368 2026 225,000 90,137 315,137 2025 45,069 2025 45,068 2027 230,000 83,387 313,387 2026 41,694 2026 41,693 2028 245,000 76,200 321,200 2027 38,100 2027 38,100 2029 250,000 66,400 316,400 2028 33,200 2028 33,200 2030 265,000 56,400 321,400 2029 28,200 2029 28,200 2031 275,000 45,800 320,800 2030 22,900 2030 22,900 2032 280,000 34,800 314,800 2031 17,400 2031 17,400 2033 290,000 23,600 313,600 2032 11,800 2032 11,800 2034 300,000 12,000 312,000 2033 6,000 2033 6,000 3,785,000 1,294,586 5,079,586 647,296 647,290 CURRENT AND LONG-TERM PRINCIPAL AND INTEREST REQUIREMENTS Requirements Interest Due on Principal 122 UNITED CITY OF YORKVILLE, ILLINOIS Schedule of Long-Term Debt Requirements General Obligation Refunding Alternate Revenue Source Bonds of 2014B April 30, 2018 Date of Issue August 5, 2014 Date of Maturity December 30, 2022 Authorized Issue $2,300,000 Denomination of Bonds $5,000 Interest Rate 2.00% to 3.00% Interest Dates June 30 and December 30 Principal Maturity Date December 30 Payable at Amalgamated Fiscal Year Interest Totals Jun. 30 Amount Dec. 30 Amount 2019 $285,000 39,250 324,250 2018 19,625 2018 19,625 2020 290,000 33,550 323,550 2019 16,775 2019 16,775 2021 295,000 27,750 322,750 2020 13,875 2020 13,875 2022 310,000 18,900 328,900 2021 9,450 2021 9,450 2023 320,000 9,600 329,600 2022 4,800 2022 4,800 1,500,000 129,050 1,629,050 64,525 64,525 CURRENT AND LONG-TERM PRINCIPAL AND INTEREST REQUIREMENTS Requirements Interest Due on Principal 123 UNITED CITY OF YORKVILLE, ILLINOIS Schedule of Long-Term Debt Requirements General Obligation Refunding Alternate Revenue Source Bonds of 2014C April 30, 2018 Date of Issue August 5, 2014 Date of Maturity December 30, 2024 Authorized Issue $1,290,000 Denomination of Bonds $5,000 Interest Rate 2.00% to 3.00% Interest Dates June 30 and December 30 Principal Maturity Date December 30 Payable at Amalgamated Fiscal Year Interest Totals Jun. 30 Amount Dec. 30 Amount 2019 $130,000 25,350 155,350 2018 12,675 2018 12,675 2020 125,000 22,750 147,750 2019 11,375 2019 11,375 2021 130,000 20,250 150,250 2020 10,125 2020 10,125 2022 135,000 16,350 151,350 2021 8,175 2021 8,175 2023 135,000 12,300 147,300 2022 6,150 2022 6,150 2024 140,000 8,250 148,250 2023 4,125 2023 4,125 2025 135,000 4,050 139,050 2024 2,025 2024 2,025 930,000 109,300 1,039,300 54,650 54,650 CURRENT AND LONG-TERM PRINCIPAL AND INTEREST REQUIREMENTS Requirements Interest Due on Principal 124 UNITED CITY OF YORKVILLE, ILLINOIS Schedule of Long-Term Debt Requirements General Obligation Refunding Alternate Revenue Source Bonds of 2015A April 30, 2018 Date of Issue July 8, 2015 Date of Maturity December 1, 2034 Authorized Issue $5,575,000 Denomination of Bonds $5,000 Interest Rates 4.00% Interest Dates June 1 and December 1 Principal Maturity Date December 1 Payable at Amalgamated Fiscal Year Interest Totals Jun. 1 Amount Dec. 1 Amount 2019 $160,000 212,800 372,800 2019 106,400 2019 106,400 2020 395,000 206,400 601,400 2020 103,200 2020 103,200 2021 405,000 190,600 595,600 2021 95,300 2021 95,300 2022 425,000 174,400 599,400 2022 87,200 2021 87,200 2023 440,000 157,400 597,400 2023 78,700 2022 78,700 2024 460,000 139,800 599,800 2024 69,900 2023 69,900 2025 475,000 121,400 596,400 2025 60,700 2024 60,700 2026 215,000 102,400 317,400 2026 51,200 2025 51,200 2027 220,000 93,800 313,800 2027 46,900 2026 46,900 2028 230,000 85,000 315,000 2028 42,500 2027 42,500 2029 240,000 75,800 315,800 2029 37,900 2028 37,900 2030 250,000 66,200 316,200 2030 33,100 2029 33,100 2031 260,000 56,200 316,200 2031 28,100 2030 28,100 2032 270,000 45,800 315,800 2032 22,900 2031 22,900 2033 280,000 35,000 315,000 2033 17,500 2032 17,500 2034 290,000 23,800 313,800 2034 11,900 2033 11,900 2035 305,000 12,200 317,200 2035 6,100 2034 6,100 5,320,000 1,799,000 7,119,000 899,500 899,500 Governmental 1,407,534 476,015 1,883,549 238,008 238,008 Business-Type 3,912,466 1,322,985 5,235,451 661,492 661,492 5,320,000 1,799,000 7,119,000 899,500 899,500 CURRENT AND LONG-TERM PRINCIPAL AND INTEREST REQUIREMENTS Requirements Interest Due on Principal 125 UNITED CITY OF YORKVILLE, ILLINOIS Schedule of Long-Term Debt Requirements General Obligation Refunding (Alternate Revenue Source) Bonds of 2016 April 30, 2018 Date of Issue October 27,2016 Date of Maturity December 30, 2022 Authorized Issue $5,800,000 Denomination of Bonds $5,000 Interest Rates 3.00% to 4.00% Interest Dates June 30 and December 30 Principal Maturity Date December 30 Payable at Amalgamated Fiscal Year Interest Totals Jun. 30 Amount Dec. 30 Amount 2019 $470,000 195,250 665,250 2018 97,625 2018 97,625 2020 1,470,000 176,450 1,646,450 2019 88,225 2019 88,225 2021 1,475,000 117,650 1,592,650 2020 58,825 2020 58,825 2022 1,040,000 58,650 1,098,650 2021 29,325 2021 29,325 2023 915,000 27,450 942,450 2022 13,725 2022 13,725 5,370,000 575,450 5,945,450 287,725 287,725 CURRENT AND LONG-TERM PRINCIPAL AND INTEREST REQUIREMENTS Requirements Interest Due on Principal 126 UNITED CITY OF YORKVILLE, ILLINOIS Schedule of Long-Term Debt Requirements Illinois Rural Bond Bank Debt Certificates of 2003A April 30, 2018 Date of Issue September 24, 2003 Date of Maturity February 1, 2023 Authorized Issue $2,035,000 Denomination of Bonds $5,000 Interest Rates 1.60% to 5.20% Interest Dates August 1 and February 1 Principal Maturity Date February 1 Payable at US National Bank Assoc. Fiscal Year Interest Totals Aug. 1 Amount Feb. 1 Amount 2019 $130,000 36,232 166,232 2018 18,116 2019 18,116 2020 135,000 29,668 164,668 2019 14,834 2020 14,834 2021 140,000 22,850 162,850 2020 11,425 2021 11,425 2022 150,000 15,710 165,710 2021 7,855 2022 7,855 2023 155,000 8,060 163,060 2022 4,030 2023 4,030 710,000 112,520 822,520 56,260 56,260 CURRENT AND LONG-TERM PRINCIPAL AND INTEREST REQUIREMENTS Requirements Interest Due on Principal 127 UNITED CITY OF YORKVILLE, ILLINOIS Schedule of Long-Term Debt Requirements Debt Certificates of 2003 April 30, 2018 Date of Issue July 9, 2003 Date of Maturity December 15, 2018 Authorized Issue $4,800,000 Denomination of Bonds $5,000 Interest Rates 3.80% to 5.00% Interest Dates June 15 and December 15 Principal Maturity Date December 15 Payable at BNY Midwest Trust Company Fiscal Year Interest Totals Jun. 15 Amount Dec. 15 Amount 2019 $300,000 13,050 313,050 2018 6,525 2018 6,525 CURRENT AND LONG-TERM PRINCIPAL AND INTEREST REQUIREMENTS Requirements Interest Due on Principal 128 Operating Information These schedules contain service and infrastructure data to help the reader understand how the information in the City’s financial report relates to the services the City provides and the activities it performs. Revenue Capacity These schedules contain information to help the reader assess the City’s most significant local revenue sources. Debt Capacity These schedules present information to help the reader assess the affordability of the City’s current levels of outstanding debt and the City’s ability to issue additional debt in the future. Demographic and Economic Information These schedules offer demographic and economic indicators to help the reader understand the environment within which the City’s financial activities take place. These schedules contain trend information to help the reader understand how the City’s financial performance and well-being have changed over time. STATISTICAL SECTION (Unaudited) This part of the comprehensive annual financial report presents detailed information as a context for understanding what the information in the financial statements,note disclosures,and required supplementary information says about the City’s overall financial health. Financial Trends UNITED CITY OF YORKVILLE, ILLINOIS Net Position by Component - Last Ten Fiscal Years* April 30, 2018 (Unaudited) See Following Page UNITED CITY OF YORKVILLE, ILLINOIS Net Position by Component - Last Ten Fiscal Years* April 30, 2018 (Unaudited) 2010 2011 2012 Governmental Activities Net Investment in Capital Assets $51,529,648 60,971,543 61,594,404 58,943,771 Restricted 3,107,371 3,468,150 3,315,028 3,478,139 Unrestricted (2,038,061) (4,124,885) (3,827,879) 93,682 Total Governmental Activities Net Position 52,598,958 60,314,808 61,081,553 62,515,592 Business-Type Activities Net Investment in Capital Assets 18,676,309 32,942,926 33,166,989 26,640,987 Restricted - 215,000 285,000 683,147 Unrestricted 3,212,121 2,904,916 2,608,587 13,406,883 Total Business-Type Activities Net Position 21,888,430 36,062,842 36,060,576 40,731,017 Primary Government Net Investment in Capital Assets 70,205,957 93,914,469 94,761,393 85,584,758 Restricted 3,107,371 3,683,150 3,600,028 4,161,286 Unrestricted 1,174,060 (1,219,969) (1,219,292) 13,500,565 Total Primary Government Net Position 74,487,388 96,377,650 97,142,129 103,246,609 * Accrual Basis of Accounting Note: The City implemented GASB Statement No. 68 for the year ended April 30, 2016. 2009 129 2013 2014 2015 2016 2017 2018 62,000,588 63,873,210 66,706,243 70,624,870 74,001,408 83,186,083 3,537,867 1,946,088 2,744,103 3,064,646 2,634,940 1,992,274 3,341,127 3,566,727 3,328,570 (6,321,934) (6,198,767) (8,300,460) 68,879,582 69,386,025 72,778,916 67,367,582 70,437,581 76,877,897 31,719,100 34,717,042 46,482,812 49,232,266 53,490,328 57,257,183 - - - - - - 13,502,177 13,015,100 1,891,407 2,346,622 3,158,076 4,884,605 45,221,277 47,732,142 48,374,219 51,578,888 56,648,404 62,141,788 93,719,688 98,590,252 113,189,055 119,857,136 127,491,736 140,443,266 3,537,867 1,946,088 2,744,103 3,064,646 2,634,940 1,992,274 16,843,304 16,581,827 5,219,977 (3,975,312) (3,040,691) (3,415,855) 114,100,859 117,118,167 121,153,135 118,946,470 127,085,985 139,019,685 130 UNITED CITY OF YORKVILLE, ILLINOIS Changes in Net Position - Last Ten Fiscal Years* April 30, 2018 (Unaudited) 2010 2011 2012 2013 2014 2015 2016 2017 2018 Expenses Governmental Activities General Government $5,513,569 4,367,204 4,757,527 5,731,692 3,121,857 5,808,954 4,075,153 4,533,840 4,467,831 3,976,577 Public Safety 3,099,998 3,665,295 3,287,448 2,905,184 3,750,318 918,131 4,393,482 6,073,977 6,053,696 5,689,480 Community Development 502,929 447,491 394,687 307,053 356,689 2,029,523 592,588 649,507 734,317 629,894 Public Works 3,024,306 3,082,318 3,420,923 2,861,052 2,983,200 3,874,698 3,140,446 3,955,539 4,450,509 6,236,169 Library 1,044,318 1,103,649 1,170,275 871,050 932,748 407,537 930,024 877,154 930,739 941,123 Parks and Recreation 2,155,995 2,217,232 1,645,468 1,862,044 1,812,483 3,444,587 2,381,698 2,225,512 2,003,935 2,432,818 Unallocated Bad Debt Adjustment - 1,016,132 - - - - - - - - Interest on Long-Term Debt 741,303 757,192 723,246 704,213 691,551 698,519 611,243 540,506 570,061 536,177 Total Governmental Activities Expenses 16,082,418 16,656,513 15,399,574 15,242,288 13,648,846 17,181,949 16,124,634 18,856,035 19,211,088 20,442,238 Business-Type Activities Water 3,332,313 2,416,462 2,396,100 2,505,247 2,638,252 1,595,266 2,792,755 3,257,504 3,251,836 3,271,956 Sewer 1,322,270 1,569,785 1,628,159 1,653,025 1,630,023 2,710,511 1,704,058 1,789,770 1,701,742 1,806,076 Recreation Center 675,617 634,346 688,218 657,479 592,707 232,882 - - - - Total Business-Type Activities Expenses 5,330,200 4,620,593 4,712,477 4,815,751 4,860,982 4,538,659 4,496,813 5,047,274 4,953,578 5,078,032 Total Primary Government Expenses 21,412,618 21,277,106 20,112,051 20,058,039 18,509,828 21,720,608 20,621,447 23,903,309 24,164,666 25,520,270 Program Revenues Governmental Activities Charges for Services General Government 1,723,173 1,795,244 1,840,958 2,057,279 1,751,309 2,381,788 2,885,990 3,072,590 3,222,388 3,629,476 Public Safety - - - - - - - - - - Public Works 29,018 - - - - - - - - - Library 427,842 61,096 48,983 50,582 58,794 74,037 44,522 53,372 71,213 123,156 Parks and Recreation - 388,913 342,311 265,698 265,614 299,478 352,714 408,469 455,675 453,466 Operating Grants/Contributions 19,664 629,822 830,767 633,091 696,058 1,135,659 943,410 774,856 610,480 694,321 Capital Grants/Contributions 922,409 10,650,597 1,596,067 1,409,412 3,317,256 1,229,829 768,423 3,317,330 3,814,671 6,448,555 Total Governmental Activities Program Revenues 3,122,106 13,525,672 4,659,086 4,416,062 6,089,031 5,120,791 4,995,059 7,626,617 8,174,427 11,348,974 Business-Type Activities Charges for Services Water 1,742,057 1,875,826 2,543,796 2,592,652 2,823,357 2,394,494 2,626,114 3,624,374 4,127,783 4,655,750 Sewer 789,781 1,991,015 1,476,558 1,366,022 1,358,420 1,130,954 1,186,389 1,388,258 1,390,806 1,688,339 Recreation 497,992 582,889 620,020 620,489 493,617 44,891 - - - - Operating Grants/Contributions - - - - - - - - - - Capital Grants/Contributions 343,578 14,473,957 241,344 2,433,079 4,829,491 1,658,648 6,805 2,029,848 3,257,187 3,945,565 Total Business-Type Activities Program Revenues 3,373,408 18,923,687 4,881,718 7,012,242 9,504,885 5,228,987 3,819,308 7,042,480 8,775,776 10,289,654 Total Primary Government Program Revenues 6,495,514 32,449,359 9,540,804 11,428,304 15,593,916 10,349,778 8,814,367 14,669,097 16,950,203 21,638,628 2009 131 2010 2011 2012 2013 2014 2015 2016 2017 2018 Net (Expense) Revenue Governmental Activities $(3,130,841) (10,740,488) (10,826,226) (7,559,815) (12,061,158) (11,129,575) (11,129,575) (11,229,418) (11,036,661) (9,093,264) Business-Type Activities 14,303,094 169,241 2,196,491 4,643,903 690,328 (677,505) (677,505) 1,995,206 3,822,198 5,211,622 Total Primary Government Net (Expense) Revenue 11,172,253 (10,571,247) (8,629,735) (2,915,912) (11,370,830) (11,807,080) (11,807,080) (9,234,212) (7,214,463) (3,881,642) General Revenues and Other Changes in Net Position Governmental Activities Taxes Property 3,670,632 4,087,698 4,281,902 4,953,862 4,743,599 4,670,934 4,850,981 4,901,983 4,899,485 4,925,489 Sales 2,474,549 2,480,213 2,577,651 2,962,810 4,409,926 4,573,026 4,782,712 4,904,967 5,200,763 5,327,756 Income 1,124,204 1,280,519 1,306,325 1,444,426 1,587,324 1,613,102 1,735,422 1,715,155 1,602,410 1,640,291 Utility 1,630,188 1,542,649 1,614,294 1,568,699 1,553,693 1,633,242 1,600,296 1,585,758 1,615,153 1,587,270 Other 861,936 641,360 780,863 963,524 922,439 988,822 1,127,859 1,265,439 1,331,191 1,445,549 Development Fees 454,822 - - - - - - - - - Interest 74,761 73,327 6,762 10,388 16,368 14,895 (176,911) 9,828 30,481 85,356 Miscellaneous 1,336,958 783,999 764,528 667,637 690,456 737,693 1,736,079 761,857 561,229 705,968 Transfers (2,243,491) 134,209 174,908 - - (1,626,263) (1,133,972) (1,134,654) (1,134,052) (184,099) Total Governmental Activities 9,384,559 11,023,974 11,507,233 12,571,346 13,923,805 12,605,451 14,522,466 14,010,333 14,106,660 15,533,580 Business-Type Activities Property Taxes - - - 1,883,730 1,883,730 - - - - - Interest 52,314 5,527 3,401 2,687 9,542 11,491 11,206 6,685 13,623 36,002 Connection Fees 549,578 - - - - - - - - - Miscellaneous 1,815 - - 60,691 (1,624,872) 182,783 174,404 64,678 99,643 61,661 Transfers 2,243,491 (134,209) (174,908) - - 1,626,263 1,133,972 1,134,654 1,134,052 184,099 Total Business-Type Activities 2,847,198 (128,682) (171,507) 1,947,108 268,400 1,820,537 1,319,582 1,206,017 1,247,318 281,762 Total Primary Government 12,231,757 10,895,292 11,335,726 14,518,454 14,192,205 14,425,988 15,842,048 15,216,350 15,353,978 15,815,342 Changes in Net Position Governmental Activities 6,253,718 283,486 681,007 5,011,531 1,862,647 1,475,876 3,392,891 2,780,915 3,069,999 6,440,316 Business-Type Activities 17,150,292 40,559 2,024,984 6,591,011 958,728 1,143,032 642,077 3,201,223 5,069,516 5,493,384 Total Primary Government 23,404,010 324,045 2,705,991 11,602,542 2,821,375 2,618,908 4,034,968 5,982,138 8,139,515 11,933,700 * Accrual Basis of Accounting 2009 132 UNITED CITY OF YORKVILLE, ILLINOIS Fund Balances of Governmental Funds - Last Ten Fiscal Years* 2009 2010 2011 2012 General Fund Reserved $164,587 39,497 136,917 - Unreserved 1,230,953 (532,436) (408,817) - Nonspendable - - - 153,770 Restricted - - - - Assigned - - - 332,500 Unassigned - - - 784,353 Total General Fund 1,395,540 (492,939) (271,900) 1,270,623 All Other Governmental Funds Reserved 3,505,069 3,482,941 3,323,515 - Unreserved, Reported in, Special Revenue Funds 642,298 403,793 828,903 - Debt Service Funds - - - - Capital Projects Funds (560,274) (626,102) (586,372) - Nonspendable - - - 27,913 Restricted - - - 3,565,649 Committed - - - 264,616 Assigned - - - 428,933 Unassigned - - - (874,152) Total All Other Governmental Funds 3,587,093 3,260,632 3,566,046 3,412,959 Total All Governmental Funds 4,982,633 2,767,693 3,294,146 4,683,582 * Modified Accrual Basis of Accounting Note: The City adopted GASB Statement 54 for the fiscal year ended April 30, 2012. April 30, 2018 (Unaudited) 133 2013 2014 2015 2016 2017 2018 - - - - - - - - - - - - 139,985 156,680 145,012 138,312 150,464 83,305 - - 984,526 1,216,288 984,514 726,019 - - - - - - 4,083,835 3,703,901 3,696,520 4,337,106 5,079,111 5,687,049 4,223,820 3,860,581 4,826,058 5,691,706 6,214,089 6,496,373 - - - - - - - - - - - - - - - - - - - - - - - - 34,586 34,385 33,284 37,376 37,664 16,392 3,549,913 1,951,407 1,767,419 1,848,358 1,650,426 1,266,255 305,804 527,635 537,853 480,034 421,586 467,816 504,314 824,301 4,788,775 3,004,149 1,625,937 743,997 (571,615) (534,087) (624,928) (584,901) (511,528) (1,441,197) 3,823,002 2,803,641 6,502,403 4,785,016 3,224,085 1,053,263 8,046,822 6,664,222 11,328,461 10,476,722 9,438,174 7,549,636 134 UNITED CITY OF YORKVILLE, ILLINOIS Changes in Fund Balances of Governmental Funds - Last Ten Fiscal Years* 2009 2010 2011 2012 Revenues Taxes $8,350,100 8,694,985 9,254,138 10,020,005 Intergovernmental 1,350,083 1,910,171 2,479,758 2,906,407 Licenses, Permits and Fees 2,476,691 894,871 486,264 336,683 Charges for Services - 1,252,904 1,519,004 1,842,620 Fines and Forfeitures 139,875 166,078 228,009 194,256 Interest 74,761 73,327 6,762 10,388 Miscellaneous 1,344,427 676,539 763,503 667,637 Total Revenues 13,735,937 13,668,875 14,737,438 15,977,996 Expenditures General Government 5,065,127 4,590,261 4,724,320 5,501,632 Public Safety 3,160,730 3,260,256 2,886,313 2,849,067 Community Development 502,929 423,835 395,291 307,053 Public Works 1,752,822 1,976,664 2,038,458 1,926,169 Library 828,294 915,195 975,587 691,525 Parks and Recreation 2,035,413 1,532,422 1,360,244 1,488,018 Capital Outlay 2,199,602 242,005 376,030 101,133 Debt Service Principal Retirement 559,940 849,937 896,544 1,038,254 Interest and Fiscal Charges 749,703 764,364 733,106 701,809 Total Expenditures 16,854,560 14,554,939 14,385,893 14,604,660 Excess (Deficiency) of Revenues Over (Under) Expenditures (3,118,623) (886,064) 351,545 1,373,336 Other Financing Sources (Uses) Disposal of Capital Assets 9,081 - - 16,100 Adjustment for Bad Debts - (1,016,132) - - Debt Issuance 937,500 - - - Bond Premium/(Discount)- - - - Payment to Escrow Agent - - - - Transfers In 2,924,616 2,046,452 1,848,135 1,047,727 Transfers Out (2,729,087) (1,912,243) (1,673,227) (1,047,727) 1,142,110 (881,923) 174,908 16,100 Net Change in Fund Balances (1,976,513) (1,767,987) 526,453 1,389,436 Debt Service as a Percentage of Noncapital Expenditures 9.021%11.227%11.709%13.098% * Modified Accrual Basis of Accounting April 30, 2018 (Unaudited) 135 2013 2014 2015 2016 2017 2018 6,767,061 5,176,481 11,830,762 12,103,254 12,466,013 12,662,678 7,545,978 9,469,590 3,312,823 3,180,626 3,343,533 3,164,026 400,718 393,746 379,242 493,619 706,782 1,016,223 1,479,712 2,169,670 2,749,195 2,897,718 2,888,281 3,047,606 195,287 191,887 154,789 143,094 154,213 142,269 16,368 14,895 (176,911) 9,828 30,481 85,356 690,456 737,693 1,736,079 761,857 561,229 705,968 17,095,580 18,153,962 19,985,979 19,589,996 20,150,532 20,824,126 3,498,104 5,685,541 3,910,635 3,928,055 4,293,081 5,036,599 3,568,665 3,834,655 4,337,573 4,689,129 4,907,384 5,302,038 365,188 407,537 592,588 649,507 734,317 629,894 1,841,795 2,207,757 2,361,827 2,460,192 2,344,878 2,223,750 752,373 737,191 748,905 694,441 748,026 758,411 1,450,824 1,644,065 2,041,792 1,803,333 1,936,083 2,632,896 572,022 2,050,456 3,285,489 3,653,071 3,656,703 5,037,740 1,025,074 1,099,223 844,112 1,040,880 1,149,185 1,195,669 663,495 641,673 496,090 604,406 563,433 514,068 13,737,540 18,308,098 18,619,011 19,523,014 20,333,090 23,331,065 3,358,040 (154,136) 1,366,968 66,982 (182,558) (2,506,939) 5,200 16,325 - 48,446 278,062 2,500 - - - - - - - 8,053,963 6,670,678 1,627,183 - 800,000 - 115,109 119,680 122,288 - - - (7,787,598) (2,359,115) (1,581,984) - - 1,504,002 2,881,535 1,375,448 1,326,090 1,524,658 2,753,031 (1,504,002) (4,507,798) (2,509,420) (2,460,744) (2,658,710) (2,937,130) 5,200 (1,228,464) 3,297,271 (918,721) (855,990) 618,401 3,363,240 (1,382,600) 4,664,239 (851,739) (1,038,548) (1,888,538) 17.159%11.540%9.497%10.293%9.793%9.228% 136 UNITED CITY OF YORKVILLE, ILLINOIS Assessed Value and Actual Value of Taxable Property - Last Ten Fiscal Years April 30, 2018 (Unaudited) Tax Fiscal Levy Year Year 2009 2008 $440,037,839 $2,562,106 2010 2009 444,422,818 2,524,355 2011 2010 407,528,709 2,398,027 2012 2011 367,600,683 2,450,231 2013 2012 332,551,186 2,568,351 2014 2013 311,316,069 2,618,131 2015 2014 310,655,449 2,743,283 2016 2015 320,914,471 2,861,401 2017 2016 354,408,067 2,963,511 2018 2017 386,855,913 3,083,218 Data Source: Office of the County Clerk Note: Property is assess at 33% of actual value. Residential Property Farm 137 Total Direct Tax Rate $117,707,447 $6,914,772 $17,328 $567,239,492 0.4267 124,381,958 6,921,977 17,328 578,268,436 0.4374 122,304,406 6,820,310 17,328 539,068,780 0.9019 112,753,206 7,283,729 17,328 490,105,177 0.7046 101,264,981 6,720,962 17,328 443,122,808 0.7490 99,434,012 6,656,792 17,328 420,042,332 0.7738 90,744,145 12,668,201 17,328 416,828,406 0.7581 84,529,087 13,000,039 17,329 421,322,327 0.7361 84,099,111 14,944,561 17,328 456,432,578 0.6795 83,975,023 15,349,880 17,328 489,281,362 0.6471 Total Taxable AssessedRailroadIndustrialCommercial Property Property ValueProperty 138 UNITED CITY OF YORKVILLE, ILLINOIS Principal Property Taxpayers - Current Tax Levy Year and Nine Tax Levy Years Ago April 30, 2018 (Unaudited) Percentage Percentage of Total City of Total City Taxable Taxable Assessed Assessed Taxpayer Rank Value Rank Value Wrigley Manufacturing Co., LLC $4,549,010 1 0.93%$3,859,999 7 0.68% Yorkville Marketplace LLC 4,169,378 2 0.85%4,917,237 4 0.87% Copley Ventures, Inc.3,956,207 3 0.81%5,416,884 3 0.95% Menard, Inc 3,296,548 4 0.67%9,485,317 1 1.67% Boombah Properties LLC 3,074,392 5 0.63% Yorkville Leased Housing Assoc.2,637,510 6 0.54% Kendall Holdings LLC 2,564,423 7 0.52% York Meadows LLC 2,286,011 8 0.47% Target Corporation 2,271,847 9 0.46%4,017,769 5 Rainy Properties LLC 1,903,957 10 0.39% Cannonball LLC 6,100,264 2 1.08% Few Acquisitions LLC 3,877,876 6 0.68% Kohl's, Inc.2,675,793 8 0.47% Reserve at Fox River Apartments 2,552,300 9 0.45% Home Depot USA Inc.2,496,000 10 0.44% 30,709,283 6.28%45,399,439 7.30% Data Source: Office of the County Clerk Assessed Assessed Value Value 2017 Tax Levy 2008 Tax Levy Taxable Taxable 139 UNITED CITY OF YORKVILLE, ILLINOIS Direct and Overlapping Property Tax Rates - Last Ten Tax Levy Years April 30, 2018 (Unaudited) See Following Page UNITED CITY OF YORKVILLE, ILLINOIS Direct and Overlapping Property Tax Rates - Last Ten Tax Levy Years April 30, 2018 (Unaudited) 2008 2009 2010 City Direct Rates Corporate 0.1329 0.1138 0.1472 Bonds and Interest - - 0.4105 IMRF 0.0724 0.0778 0.0804 Police Protection 0.0550 0.0584 0.0620 Police Pension 0.0573 0.0583 0.0670 Audit 0.0073 0.0095 0.0098 Liability Insurance 0.0387 0.0583 0.0615 Social Security 0.0541 0.0528 0.0546 School Crossing Guard 0.0043 0.0042 0.0044 Unemployment Insurance 0.0047 0.0043 0.0045 Total Direct Rates 0.4267 0.4374 0.9019 Overlapping Rates Kendall County 0.5724 0.5734 0.6396 Kendall County Forest Preserve 0.0966 0.0944 0.1041 Bristol Township 0.2921 0.2963 0.3246 Bristol - Kendall Fire District 0.5896 0.6007 0.6734 Yorkville - Bristol Sanitary District - - - Yorkville Community Unit School District #115 4.5923 4.6973 5.2767 Waubonsee Community College District #516 0.3990 0.4037 0.4115 Yorkville Public Library 0.2099 0.2172 0.2589 Total Direct and Overlapping Rates 7.1786 7.3204 8.5907 Data Source: Office of the County Clerk Notes: (1) Rates are per $100 of Assessed Value. (2) Representative tax rates for other government units are from Bristol Township 140 2011 2012 2013 2014 2015 2016 2017 0.2108 0.2354 0.2484 0.2503 0.2380 0.2197 0.2049 0.1477 0.1097 0.0797 0.0397 0.0113 - - 0.0918 0.1016 0.1071 0.1080 - - - 0.0714 0.0790 0.0833 0.0840 0.2407 0.1999 0.2003 0.0900 0.1229 0.1493 0.1694 0.1959 0.2117 0.1969 0.0082 0.0068 0.0071 0.0072 0.0069 0.0066 0.0061 0.0082 0.0090 0.0095 0.0096 0.0091 0.0088 0.0082 0.0612 0.0677 0.0714 0.0720 0.0342 0.0329 0.0307 0.0051 0.0056 0.0060 0.0060 - - - 0.0102 0.0113 0.0119 0.0120 - - - 0.7046 0.7490 0.7738 0.7581 0.7361 0.6795 0.6471 0.6999 0.7446 0.8009 0.8085 0.7909 0.7477 0.7088 0.1205 0.1495 0.1640 0.1826 0.1787 0.1755 0.1752 0.3693 0.3934 0.4239 0.4172 0.3960 0.3408 0.2787 0.7176 0.7356 0.7718 0.8041 0.8077 0.7592 0.7425 - - - - - - - 5.9101 6.7561 7.4081 7.7083 7.8713 7.5634 7.3444 0.4702 0.5306 0.5691 0.5973 0.5885 0.5601 0.5514 0.3042 0.3242 0.3241 0.3299 0.3287 0.3080 0.2994 9.2964 10.3830 11.2357 11.6060 11.6979 11.1342 10.7475 141 UNITED CITY OF YORKVILLE, ILLINOIS Property Tax Levies and Collections - Last Ten Fiscal Years April 30, 2018 (Unaudited) Tax Fiscal Levy Percentage Percentage Year Year of Levy of Levy 2009 2007 $2,122,133 $2,101,984 99.05%- $2,101,984 99.05% 2010 2008 2,420,411 2,407,483 99.47%- 2,407,483 99.47% 2011 2009 2,529,057 2,521,570 99.70%- 2,521,570 99.70% 2012 2010*4,862,185 4,849,681 99.74%- 4,849,681 99.74% 2013 2011*3,452,742 3,435,616 99.50%- 3,435,616 99.50% 2014 2012*3,318,990 3,193,672 96.22%- 3,193,672 96.22% 2015 2013*3,250,204 3,234,448 99.52%- 3,234,448 99.52% 2016 2014*3,159,892 3,146,278 99.57%- 3,146,278 99.57% 2017 2015*3,101,185 3,071,484 99.04%- 3,071,484 99.04% 2018 2016 3,101,322 3,093,892 99.76%- 3,093,892 99.76% Data Source: Office of the County Treasurer *** Information for collections in subsequent years is unavailable. Note: Property in the City is reassessed each year. Property is assessed at 33% of actual value. **Includes property taxes collected in the current year that may be attributable to prior years.These collections, if any, are immaterial as 99% or greater of the current year's tax levy has historically been collected during the respective fiscal year.Additionally,information to associate any non-current tax collections to a specific tax levy is not readily available. Taxes Collected within the Collections Levied for Fiscal Year of the Levy in Total Collections to Date ** Subsequent Year Amount Years***Amount the Fiscal *The 2010,2011,2012,2013,2014 and 2015 tax levy extended amounts include bonds and interest in the amount of $2,212,770,$723,689,$486,150,$334,816,$165,564 &$47,525,respectively,that were previously abated. 142 UNITED CITY OF YORKVILLE, ILLINOIS Estimate of Taxable Sales by Category - Last Ten Calendar Years April 30, 2018 (Unaudited) See Following Page UNITED CITY OF YORKVILLE, ILLINOIS Estimate of Taxable Sales by Category - Last Ten Calendar Years April 30, 2018 (Unaudited) 2008 2009 2010 General Merchandise*$276,566 449,732 508,825 Food 326,495 276,477 258,675 Drinking and Eating Places 230,623 236,676 248,772 Apparel*19,792 52,413 58,032 Furniture & H.H. & Radio 26,443 15,300 21,282 Lumber, Building Hardware 715,491 347,804 359,245 Automobile and Filling Stations 143,432 164,330 187,309 Drugs and Miscellaneous Retail 347,137 372,802 562,570 Agriculture and All Others 250,300 175,964 53,410 Manufacturers 167,006 302,537 323,334 Total 2,503,285 2,394,035 2,581,454 City Direct Sales Tax Rate 1.00%1.00%1.00% Data Source: Illinois Department of Revenue - Local Tax Allocation Division Data available for calendar year only. * Data by category is not available from the State of Illinois for categories with less than four taxpayers. However, they are included in the totals. Per the State of Illinois, there must not have been four taxpayers during the year 2011. 143 2011 2012 2013 2014 2015 2016 2017 555,129 571,210 594,685 593,361 608,996 597,618 581,090 262,556 259,509 266,937 289,897 385,034 377,825 417,028 268,418 279,649 293,131 299,300 332,752 376,762 401,725 68,320 85,797 88,739 87,834 95,975 99,354 94,459 - 7,727 3,370 2,710 2,597 2,373 1,590 352,669 362,987 413,711 446,440 470,357 510,521 539,760 194,135 178,282 156,091 146,062 160,717 188,830 187,127 603,718 582,001 597,615 566,665 362,225 506,123 487,129 58,065 64,558 89,360 161,114 232,923 135,378 213,964 191,287 78,346 89,239 90,998 102,011 116,723 36,167 2,554,297 2,470,066 2,592,877 2,684,381 2,753,587 2,911,507 2,960,039 1.00%1.00%1.00%1.00%1.00%1.00%1.00% 144 UNITED CITY OF YORKVILLE, ILLINOIS Direct and Overlapping Sales Tax Rates - Last Ten Fiscal Years April 30, 2018 (Unaudited) Local City County Total Fiscal State Sales Tax Non-Home Rule County Public Safety Sales Tax Year Sales Tax to City Sales Tax*Sales Tax Property Rate 2009 5.00%1.00%0.00%0.25%1.00%7.25% 2010 5.00%1.00%0.00%0.25%1.00%7.25% 2011 5.00%1.00%0.00%0.25%1.00%7.25% 2012 5.00%1.00%1.00%0.25%1.00%8.25% 2013 5.00%1.00%1.00%0.25%1.00%8.25% 2014 5.00%1.00%1.00%0.25%1.00%8.25% 2015 5.00%1.00%1.00%0.25%1.00%8.25% 2016 5.00%1.00%1.00%0.25%1.00%8.25% 2017 5.00%1.00%1.00%0.25%1.00%8.25% 2018 5.00%1.00%1.00%0.25%1.00%8.25% Data Source: Illinois Department of Revenue *Non-Home Rule Sales Tax was implemented on January 1, 2012. The above tax rates are for General Merchandise. 145 UNITED CITY OF YORKVILLE, ILLINOIS Ratios of Outstanding Debt by Type - Last Ten Fiscal Years April 30, 2018 (Unaudited) See Following Page UNITED CITY OF YORKVILLE, ILLINOIS Ratios of Outstanding Debt by Type - Last Ten Fiscal Years April 30, 2018 (Unaudited) Fiscal Year 2009 $15,945,000 $430,000 $1,277,560 $106,890 $19,070,000 2010 15,365,000 285,000 1,152,623 1,890 18,855,000 2011 14,715,000 190,000 1,001,079 1,890 18,605,000 2012 13,925,000 95,000 847,825 1,890 18,175,000 2013 13,025,000 - 855,601 1,890 17,905,000 2014 12,520,000 - 940,341 1,890 16,855,000 2015 16,120,000 - 901,907 1,890 15,700,000 2016 15,325,990 - 938,210 1,890 18,555,000 2017 14,252,531 - 820,482 1,890 20,613,544 2018 13,138,403 - 1,500,822 1,890 18,605,065 Note: Details regarding the City's outstanding debt can be found in the notes to the financial statements. (1) See the Schedule of Demographic and Economic Statistics for personal income and population data. Debt Obligation and Alternative Loans General Revenue Source Commitments Alternative Obligation and Payable Other Revenue Source Governmental Activities Business-Type Activities Bonds Certificates Bonds General 146 Percentage of Personal Income (1) $9,932,125 $2,884,366 $2,670,505 $52,316,446 11.88%$3,107 9,571,912 2,686,846 2,523,422 50,441,693 12.13%2,996 9,064,112 2,483,882 2,296,958 48,357,921 11.43%2,858 8,460,000 2,275,320 2,065,958 45,845,993 10.30%2,655 7,465,000 2,060,997 1,952,534 43,266,022 9.25%2,470 6,680,000 1,880,084 1,919,909 40,797,224 8.70%2,291 5,865,000 1,694,504 1,942,898 42,226,199 8.72%2,325 5,220,000 1,504,138 2,000,619 43,545,847 8.38%2,360 1,230,000 1,308,862 2,061,951 40,289,260 7.61%2,139 1,010,000 1,108,550 2,126,965 37,491,695 6.95%1,971 Total Loans IEPA Per Capita (1) Debt Primary GovernmentCertificatesCommitmentsPayable Business-Type Activities Other 147 April 30, 2018 (Unaudited) Percentage of Total Taxable Assessed Fiscal Value of Year Property (1) 2009 $35,015,000 $- $35,015,000 6.17%$2,080 2010 34,220,000 - 34,220,000 5.92%2,032 2011 33,320,000 - 33,320,000 6.18%1,969 2012 32,100,000 578,443 31,521,557 6.43%1,826 2013 30,930,000 - 30,930,000 6.98%1,766 2014 29,375,000 - 29,375,000 6.99%1,650 2015 31,820,000 - 31,820,000 7.63%1,752 2016 33,880,990 - 33,880,990 8.04%1,836 2017 34,866,075 - 34,866,075 7.64%1,851 2018 31,743,468 - 31,743,468 6.49%1,669 Note: Details regarding the City's outstanding debt can be found in the notes to the financial statements. (1) See the Schedule of Assessed Value and Actual Value of Taxable Property for property value data. (2) See the Schedule of Demographic and Economic Statistics for personal income and population data. UNITED CITY OF YORKVILLE, ILLINOIS Ratios of General Bonded Debt Outstanding - Last Ten Fiscal Years General Obligation and Alternative Bonds Total Per Capita (2) Less: Amounts Debt Service Available in Revenue Source 148 UNITED CITY OF YORKVILLE, ILLINOIS Schedule of Direct and Overlapping Governmental Activities Debt (2) Percentage of (3) Debt (1)Applicable Governmental Unit to City * United City of Yorkville $14,641,115 100.000%$14,641,115 Overlapping Debt County of Kendall (4)27,855,000 16.15%4,498,583 Forest Preserve District of Kendall County 38,635,000 16.15%6,239,553 Yorkville Community Unit School District #115 65,129,215 58.75%38,263,414 Waubonsee Community College District #516 82,893,975 5.31%4,401,670 Plano Community Unit School District #88 35,205,122 0.27%95,054 Newark Community Consolidated School District #66 1,170,000 0.42%4,914 Total Overlapping Debt 250,888,312 53,503,187 Total Direct and Overlapping Debt 265,529,427 68,144,302 Data Source: Kendall County Tax Extension Department * Determined by ratio of assessed valuation of property subject to taxation in the City to valuation of property subject to taxation in overlapping unit. Notes: (1) As of May 3, 2018. (2) Percentages are based on 2017 EAV's, the latest available. (3) The United City of Yorkville has $79,388,000 in outstanding non-committal debt which is expected to be paid from sources other than City revenues. (4) Includes Public Building Commission. Share of Gross Debt Debt April 30, 2018 (Unaudited) City's 149 UNITED CITY OF YORKVILLE, ILLINOIS Schedule of Legal Debt Margin - Last Ten Fiscal Years 2009 2010 2011 2012 Legal Debt Limit $48,924,406 49,875,653 46,494,682 42,271,572 Total Net Debt Applicable to Limit 19,037,125 18,356,912 17,529,112 24,860,000 Legal Debt Margin 29,887,281 31,518,741 28,965,570 17,411,572 Total Net Debt Applicable to the Limit as a Percentage of Debt Limit 38.91%36.81%37.70%58.81% April 30, 2018 (Unaudited) 150 2013 2014 2015 2016 2017 2018 38,219,342 36,228,651 35,951,450 36,339,051 39,367,310 42,200,517 22,945,000 19,290,000 14,855,000 13,420,000 6,835,000 6,045,000 15,274,342 16,938,651 21,096,450 22,919,051 32,532,310 36,155,517 60.04%53.25%41.32%36.93%17.36%14.32% Assessed Value $489,281,362 Bonded Debt Limit - 8.625% of Assessed Value 42,200,517 Amount of Debt Applicable to Limit 6,045,000 Legal Debt Margin 36,155,517 Legal Debt Margin Calculation for Fiscal Year 2018 151 Governmental Activities Fiscal Year Coverage 2009 $215,853 $922,095 $307,882 $2,500,285 $3,946,115 $235,000 $308,801 7.26 2010 222,927 833,669 434,263 2,446,099 3,936,958 405,000 299,239 5.59 2011 234,718 873,999 425,971 2,569,233 4,103,921 425,000 283,604 5.79 2012 586,590 - 417,416 2,552,483 3,556,489 440,000 267,104 5.03 2013 364,742 - 402,932 2,490,503 3,258,177 460,000 249,609 4.59 2014 315,790 - - 2,586,460 2,902,250 400,000 230,917 4.60 2015 327,984 - - 2,704,651 3,032,635 225,000 56,789 10.76 2016 164,852 144,723 - 2,778,116 3,087,691 255,000 53,550 10.01 2017 215,360 - - 2,940,976 3,156,336 270,000 50,150 9.86 2018 198,294 - - 3,002,133 3,200,427 275,000 44,750 10.01 Notes: Details regarding the City's outstanding debt can be found in the Notes to the Financial Statements. Series 2014, 2014A and 2015A Bonds are payable from revenues from Sales Taxes and incremental taxes, if any, from the Countryside TIF. Series 2014B Bonds are partially payable from Utility Taxes and Property Taxes. Utility Fuel Sales UNITED CITY OF YORKVILLE, ILLINOIS Pledged-Revenue Coverage - Last Ten Fiscal Years Property/Municipal Debt Service Motor Property Municipal Net Available April 30, 2018 (Unaudited) Incremental Tax Tax Tax Principal InterestTaxRevenue 152 Business-Type Activities Fiscal Year Coverage 2009 $5,278,990 $2,339,379 $1,004,980 $- $3,944,591 $230,000 $789,840 $3.87 2010 3,738,010 1,978,482 1,277,889 - 3,037,417 235,000 813,634 2.90 2011 4,020,017 1,895,466 1,315,321 - 3,439,872 250,000 804,306 3.26 2012 5,891,708 2,776,270 1,444,426 410,327 4,559,864 260,000 793,668 4.33 2013 4,432,710 2,895,830 1,587,324 1,919,423 5,043,627 270,000 769,100 4.85 2014 3,379,454 1,695,780 1,613,102 1,986,566 5,283,342 1,050,000 759,986 2.92 2015 3,646,020 1,929,555 1,735,422 2,078,061 5,529,948 1,175,000 704,410 2.94 2016 4,493,694 2,386,468 1,715,155 2,126,851 5,949,232 1,245,000 624,002 3.18 2017 4,364,434 2,366,493 1,602,410 2,259,787 5,860,138 1,290,000 592,364 3.11 2018 5,642,966 2,570,417 1,640,291 2,325,623 7,038,463 1,878,991 831,200 2.60 Notes: Details regarding the City's outstanding debt can be found in the notes to the financial statements. Water and Sewer revenues exclude capital contributions and developer donations. Operating expenses do not include depreciation or amortization expenses. UNITED CITY OF YORKVILLE, ILLINOIS Pledged-Revenue Coverage - Last Ten Fiscal Years Principal Interest Less: Debt Service Net Available Revenue Expenses Rule Tax Non-Home Sales Tax State Income April 30, 2018 (Unaudited) Sewer Revenues Water and Operating 153 School Calendar Population Median Enrollment Unemployment Year (1)Age (1)(2)Rate (3) 2008 16,838 $440,229,833 $46,910 33.2 4,774 3.80% 2009 16,838 415,835,242 44,099 33.2 5,105 6.60% 2010 16,921 423,231,547 44,691 32.4 5,283 6.40% 2011 17,266 445,027,116 46,877 33.5 5,426 5.90% 2012 17,518 467,491,704 49,110 32.9 5,474 5.20% 2013 17,804 468,864,947 49,123 31.1 5,630 8.20% 2014 18,161 484,322,292 50,690 31.6 5,786 6.40% 2015 18,451 519,692,602 54,516 31.6 5,801 4.80% 2016 18,833 529,121,652 55,621 32.3 5,980 5.20% 2017 19,022 539,704,085 56,733 32.3 6,026 4.50% Data Source: (1) U.S. Census Buerau (2) Data provided by School District Administrative Offices (3) Illinois Department of Employment Security, Economic Information and Analysis (4) U.S. Bureau of Economic Analysis: Chicago-Naperville-Elgin Metropolitan Statistical Area Income (4) UNITED CITY OF YORKVILLE, ILLINOIS Demographic and Economic Statistics - Last Ten Calendar Years Personal Income (4) Per Capita Personal April 30, 2018 (Unaudited) 154 UNITED CITY OF YORKVILLE, ILLINOIS Principal Employers - Current Calendar Year and Nine Calendar Years Ago Percentage Percentage of Total of Total City City Employer Rank Employment Rank Employment Wrigley Manufacturing Co.600 1 3.15%400 1 2.38% Raging Waves (Seasonal)450 2 2.37% Super Target 225 3 1.18% Jewel/Osco 150 4 0.79% Newlywed Foods 140 5 0.74%115 3 0.68% Menards Mega Store 130 6 0.68% Boombah, Inc 130 6 0.68% Kohl's 115 7 0.60% Home Depot 110 8 0.58% Hillside Health Care Center 90 9 0.47% Aurora Speciality Textiles 85 10 0.45% Wheatland Title 85 10 0.45% X-Pac 150 2 0.89% Brenart Eye Clinic 50 4 0.30% CJ Insulation, Inc 40 5 0.24% Cascade Waterworks Co.40 5 0.24% G.H. Haws & Assoc.25 6 0.15% Alpha Precision 20 7 0.12% Meadowvale, Inc.20 7 0.12% 2,310 12.14%860 5.11% Data Source: City Records and Illinois Manufacturers Directory. April 30, 2018 (Unaudited) Employees Employees 2017 Calendar Year 2008 Calendar Year 155 UNITED CITY OF YORKVILLE, ILLINOIS Full-Time and Part-Time Government Employees by Function - Last Ten Fiscal Years 2009 2010 2011 Full Time General Government Administration 7 5 4 Finance 6 5 4 Community Relations 1 1 - Engineering 7 4 3 Community Development 5 4 3 Public Safety Police Officers 30 27 25 Civilians 5 5 3 Public Works Streets 5 6 5 Water 6 6 6 Sewer 3 4 3 Culture & Recreation Parks 9 8 8 Recreation 7 6 4 Library 5 5 5 Part Time General Government Administration - - - Community Relations 1 - - Community Development 0 1 1 Public Safety Police Officers 2 2 3 Civilians 7 6 6 Parks & Recreation Parks 1 2 2 Recreation 29 38 40 Library 33 33 30 Total 169 168 155 Data Source: City Human Resource Department N/A - Not Available April 30, 2018 (Unaudited) 156 2012 2013 2014 2015 2016 2017 2018 4 4 4 4 4 4 5.5 4 4 4 4 4 4 4 - - - - - - - - - - - - - - 2 3 4 4 4 4 5 25 26 28 29 29 29 30 3 2 3 3 3 3 3 5 5 5 5.3 5.3 5.3 5.3 6 5.3 5.3 5.3 5.3 5.3 5.3 4 3.3 3.3 3.3 3.3 3.3 3.3 8 9 9 8.5 6.5 7.5 7.5 4 6 5 5.5 5.5 5.5 6.0 5 5 5 4 4 4 4 - 1 1 - 1 1 - - - - - - - - 1 2 1 1 1 3 2 5 6 5 6 5 5 4 7 9 10 9 9 8 9 3 4 4 7 7 7 7 40 16 3 23 32 35 33 30 26 25 31 27 28 24 155 136 124 153 156 162 158 157 UNITED CITY OF YORKVILLE, ILLINOIS Operating Indicators by Function/Program - Last Ten Fiscal Years 2009 2010 2011 2012 Police Arrests Made 1,732 657 531 700 Parking Violations N/A 845 918 1,501 Traffic Violations 10,891 4,436 3,729 4,338 Reports Taken 3,302 2,798 2,236 1,815 Calls for Service 18,614 13,533 12,170 13,311 Community Development Permits Issued 725 593 570 566 Public Works Street Resurfacing (Miles)- - - - Snow and Ice Control (Tons of Salt)2,274.78 2,213.00 1,900.03 1,986.36 Pothole Repairs (Tons of Asphalt)52.18 246.05 226.96 286.43 Water Number of Accounts 5,862 5,969 6,051 5,947 Total Annual Consumption (Cubic Feet)59,363,940 59,485,277 62,574,451 59,828,300 Average Daily Consumption (Cubic Feet)162,641 162,973 171,437 163,913 *Police information is presented on a calendar year basis. Operating indicators for 2018 are thru June. Data Source: Various City Departments April 30, 2018 (Unaudited) 158 2013 2014 2015 2016 2017 2018 547 390 503 466 602 294 * 846 628 515 655 426 249 * 4,287 1,097 987 1,252 881 584 * 1,813 1,840 1,788 1,911 1,916 997 * 11,860 11,633 12,458 13,727 11,953 6,232 * 593 576 577 681 871 1,003 - 1.69 0.65 2.12 6.01 7.51 1,080.67 1,349.00 1,509.00 1,490.28 1,285.00 1,748.49 335.91 252.00 442.00 610.35 511.00 217.89 6,189 6,135 6,361 6,465 6,644 6,805 66,401,150 62,743,823 56,658,370 58,570,769 64,208,149 68,062,433 181,921 171,901 155,228 160,468 175,913 186,472 159 UNITED CITY OF YORKVILLE, ILLINOIS Capital Asset Statistics by Function/Program - Last Ten Fiscal Years 2009 2010 2011 Public Safety Police Stations 1.00 1.00 1.00 Patrol Units N/A 23.00 24.00 Public Works Streets (Miles)45.49 56.00 59.56 Traffic Signals 26.00 26.00 26.00 Storm Sewers (Miles)55.65 68.90 69.63 Water Water Mains (Miles)47.37 58.85 59.88 Fire Hydrants 1,001 1,188 1,207 Sewer Sanitary Sewers (Miles)43.01 53.43 54.25 Lift Stations 5.00 7.00 7.00 Data Source: Various City Departments N/A - Not Available April 30, 2018 (Unaudited) 160 2012 2013 2014 2015 2016 2017 2018 1.00 1.00 1.00 1.00 1.00 1.00 1.00 19.00 20.00 20.00 22.00 20.00 20.00 22.00 60.79 82.00 83.20 84.31 88.23 90.33 94.52 26.00 26.00 26.00 26.00 26.00 26.00 26.00 72.91 80.43 83.21 83.21 89.52 96.33 106.33 61.97 66.65 68.28 68.28 72.05 77.38 84.62 1,239 1,327 1,349 1,349 1,415 1,515 1,645 55.48 59.29 60.39 60.39 63.82 67.92 73.73 7.00 7.00 7.00 7.00 7.00 7.00 7.00 161 UNITED CITY OF YORKVILLE, ILLINOIS New Permits and Construction Values - Last Ten Fiscal Years Fiscal Permits Permits Permits Permits Year Issued Issued Issued Issued 2009 19 $11,122,644 56 $13,229,042 8 $1,600,000 83 $25,951,686 2010 11 445,727 43 12,155,740 6 529,607 60 13,131,074 2011 6 4,742,704 43 6,285,744 - - 49 11,028,448 2012 7 1,016,600 69 10,318,804 - - 76 11,335,404 2013 9 3,149,000 83 12,287,740 - - 92 15,436,740 2014 11 3,215,000 73 11,451,799 - - 84 14,666,799 2015 10 38,279,500 72 13,063,555 - - 82 51,343,055 2016 6 1,060,000 98 16,451,049 - - 104 17,511,049 2017 6 2,361,795 159 28,818,289 - - 165 3,118,084 2018 10 25,292,000 165 28,598,202 48 2,640,000 223 56,530,202 Data Source: City Records Residential Construction Multi-Family Total April 30, 2018 (Unaudited) Commercial Construction Residential Construction Single-Family Construction Value Construction Value Construction Value Construction Value 162 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Presentation #2 Tracking Number CC 2018-48 Metra Presentation City Council – October 23, 2018 Presentation will be given at meeting. Bart Olson Administration Name Department METRA SERVICE TO KENDALLCOUNTYMETRA SERVICE TO KENDALLCOUNTY•Project understanding•Project history•Project history•Latest news•Next stepsp METRA SERVICE MAPMAPKendall County BNSF extension extension (approx 19 miles) KENDALL COUNTY KENDALL COUNTY BNSF EXTENSIONBNSF EXTENSIONThird Rail Extension PROJECT BENEFITSPROJECT BENEFITS•Kendall County has experienced tremendous growth over the past two decades•There is current unmet demand for Metraservice•Metra service would provide an economic boost to the region and draw new employers•Metra service would unlock Kendall County’s connection to the rest of the metro area•Mass transit is a more environmentally sustainable form of transportation DATACommunityMetra Station?LineDistance to LoopPopulation# of Workers# of Chicago Workers% of Workers in ChicagoAuroraYes BNSF 36 miles 197,899 77,149 8,446 10.90%JolietYesHCRI33miles147 51563 5566 82110 70%DATAJolietYesHC, RI33 miles147,51563,5566,82110.70%ElginYes MD‐W35 miles 108,188 48,030 4,228 8.80%WaukeganYes UP‐N35 miles 89,078 32,137 2,246 7.00%Oswego No 39 miles 33,245 15,246 1,738 11.40%GenevaYesUP‐W35miles21,49510,2101,04410.20%GenevaYesUPW35 miles21,49510,2101,04410.20%KenoshaYes UP‐N50 miles 99,865 43,570 989 2.30%MontgomeryNo 38 miles 19,055 9,116 856 9.40%GrayslakeYes NCS 38 miles 20,957 9,864 851 8.60%YorkvilleNo 45 miles 18,436 8,610 778 9.00%University ParkYes ME 30 miles 7,129 2,778 576 20.70%AntiochYes NCS 48 miles 14,342 6,633 545 8.20%Fox LakeYes MD‐N46 miles 10,434 4,772 436 9.10%PlanoNo 49 miles 11,929 5,139 387 7.50%ElburnYes UP‐W43 miles 5,594 2,664 318 11.90%ManhattanYes SWS 37 miles 7,405 3,687 272 7.40%HarvardYes UP‐NW 63 miles 9,589 3,854 254 6.60%SandwichNo 53 miles 7,491 2,980 90 3.00%Based on 2015 US Census Data: https://onthemap.ces.census.gov HISTORY: 2000SHISTORY: 2000S•July 6, 2000: Kendall County issues RFP for a feasibility study•June 18, 2001: Phase 1 is completed, concluding that extending the BNSF line to Kendall County is feasible•July 5, 2002: Phase 2 is completed, but only studied stations in Montgomery and Oswego•Circa 2004: Oswego acquires future station site west of Orchard Road and opens park n’ ride facility•2003 –2007: $7.5 million in federal earmarks secured to further study the extension HISTORY: 2000S (CONT)HISTORY: 2000S (CONT)•Hi hli ht f 2002 t d (M t d O l )•Highlights of 2002 study (Montgomery and Oswego only):•10 one-way trips envisioned on weekdays only (5 in each direction)•Four trainsets required to be stored in a new small yard•Capital estimates for a 6-mile extension equal $95.6 million (2002 dollars)•Annual operations/maintenance estimated at $6.7 million•2020 ridership projection of 4,580 daily boardings(2,290 riders)•Next steps: further studies on financial feasibility, funding availability, railroad discussions, formalization of local support, etc. HISTORY: 2010SHISTORY: 2010S•2010 CMAP approves Go To 2040 plan which includes extending BNSF service to Oswego as a •2010: CMAP approves Go To 2040 plan, which includes extending BNSF service to Oswego as a fiscally un-constrained project (lower priority)•February 17, 2012: Metraapproves preliminary engineering and environmental assessment contracts for $175 millioncontracts for $1.75 million•2013-2015: Metraapproves $1.09 million in change orders, adding Yorkville yard and station sites to the studies•August 26, 2015: Metraboard suspends the studies to devote their resources on existing needs rather than expanding service HISTORY: 2010SHISTORY: 2010S•2016: Oswego acquires 15-acre site north of the tracks for future station parking•May 18, 2016: Metraboard authorizes the restart of the studies after receiving letters of support from federal, state, and local officials•Study includes Montgomery, Oswego, Yorkville, Plano, and Sandwich•2017: Oswego approves new strategic plan that includes bringing Metraservice to Kendall County as a priority projectCounty as a priority project THE STUDIESTHE STUDIES•After nearly two years, in 2018 Metrafinally receives BNSF authorization to proceed with the studies•Since six total years have passed, Metradecides to cancel the 2012 studies and rebid the Since six total years have passed, Metradecides to cancel the 2012 studies and rebid the contracts•New preliminary engineering and environmental contracts expected to be executed by the end of 2018 and the studies are expected to be complete by the end of 2019of 2018, and the studies are expected to be complete by the end of 2019•The rfpis currently on the Metrawebsite CMAPONTO2050 PLANCMAPONTO2050 PLAN•Goal: Become a “Fiscally constrained” project on cmapon to 2050 plan (high priority)•Fiscally constrained projects are eligible to receive federal transportation funds •These “major capital projects” are large and have a significant effect on the capacity of the region’s transportation system•These projects must have a detailed transportation financial plan•New capital projects are lower in priority than existing system improvements•CMAP on to 2050 plan was approved on 10/10/2018•Th BNSF t i i i ldd “fi ll tid” (L iit) jt•The BNSF extension is included as a “fiscally un-constrained” (Lower priority) project•The 2050 plan can be updated after adoption, and the BNSF study could be considered at that time once the studies are complete and costs are known CMAPON TO 2050 PLAN•Oswego engaged in a public information campaign to encourage public comment on the draft cmapon to 2050 plan•Oswego, Yorkville, and Plano boards approved resolutions in support of the projectOs ego, o e,ad aoboadsapp o ed eso u o s suppo o ep ojec•Hundreds of residents commented, resulting in CMAP adding language to the plan showing the significant public support for the project •The final language of the plan reads:The final language of the plan reads:•“A number of extensions to Metra lines were examined for ON TO 2050 …The most cost-effective of these projects would extend the BNSF to Oswego/Plano. Preliminary engineering on this project has begun, and it has strong support from local groups. Supportive land use planning should accompany g,gggproject development, and either Kendall County or areas within the county should consider joining theRTA service area and developing a financial plan for both capital and operating costs to further the project.” FUNDINGFUNDING•A key component of the studies will be financing estimates and preliminary strategyA key component of the studies will be financing estimates and preliminary strategy•Capital dollars•Impacted communities will need to identify funding sources (state, federal, local, etc)D di h h l ill b i f $150 illi $300 illi•Depending on where the last stop will be, estimates range from $150 million -$300 million•Operating dollars•The studies will identify operating costs and verify that each station will be financially sustainable (via ridership and fares) FUNDING STRATEGYFUNDING STRATEGY•Federal Transit Administration capital investment grant programsFederal Transit Administration capital investment grant programs•$2.3 billion available each year through 2020•“New Starts” program for projects $100+ million•Past projects have a minimum 50% local share ($75 $100 million)•Past projects have a minimum 50% local share ($75 -$100 million)•Local share options•State capital bill•Bonding local sales taxes STATE CAPITAL BILLSTATE CAPITAL BILL•The last major state capital bill was 2009’s $31 billion “Illinois jobs now!” bill•One of the major funding sources was video gaming•Both gubernatorial platforms include a plan for a capital bill in 2019Both gubernatorial platforms include a plan for a capital bill in 2019•Possible funding sources include legalizing cannabis, legalizing sports betting, and creating a mileage tax•With capital bills in Illinois occurring so infrequently the 2019 legislative session may be the •With capital bills in Illinois occurring so infrequently, the 2019 legislative session may be the only opportunity in the next decade to leverage state funds as part of our local match STATE LEGISLATIVE SUPPORTSTATE LEGISLATIVE SUPPORT•For a chance at success, the project must be a priority for Yorkville and Kendall County communities•Key to securing capital dollars will be strong and continued support from our area state legislators•Staff has been talking with lobbying firms to represent our interests in Springfield should there be a state capital bill state capital bill •Lobbyists help with strategy and provide a presence in Springfield while the capital bill is written•Lobbying firms cost between $5,000 and $10,000 per month•Other communities may also be interested in sharing the cost of a lobbyist JOINING THE REGIONAL TRANSPORTATION AUTHORITY (RTA)AUTHORITY (RTA)•The RTA oversees Metra, Pace, and the Chicago Transit Authority•Kendall County is not currently a member of the RTA•Members include Cook, Dupage, Kane, Lake, McHenry, and Will counties •The RTA sales tax is the primary source of revenue for the RTA system•1.25% sales tax in Cook County and 0.75% sales tax in the collar counties•In the collar counties 050% sales tax goes to the RTA and 025% goes to the counties for transportation and •In the collar counties, 0.50% sales tax goes to the RTA and 0.25% goes to the counties for transportation and public safety•Ways to enter into the RTA territory:1.“Extra-territorial authority” –the RTA can sign an agreement with another local government to allow a service extension2.“annexation” –a county or portion thereof may annex by approval of the county, the RTA, and the majority of the electors via ballot proposition NEXT STEPSNEXT STEPS•Bringing Metrato Oswego and Kendall County is a long and complex process where the results •Bringing Metrato Oswego and Kendall County is a long and complex process where the results are not guaranteed•Choosing to actively lobby for funding in the state capital bill will require strong local support /and significant staff/board time and effort over the next six months and beyond –again, results are not guaranteed•With the gubernatorial election a few weeks away and the 2019 state legislative session beginning in January, now is the time to decide our level of enthusiasm and support for this project