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Public Works Minutes 2018 08-21-18Page 1 of 3 APPROVED 9/18/18 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, August 21, 2018, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Chairman Joel Frieders Alderman Seaver Tarulis Alderman Jackie Milschewski Alderman Ken Koch Other City Officials City Administrator Bart Olson Engineer Brad Sanderson, EEI Public Works Director Eric Dhuse Other Guests: Alex Adams, Troop #131 The meeting was called to order at 6:00pm by Chairman Joel Frieders. Citizen Comments: None Previous Meeting Minutes: July 17, 2018 The minutes were approved as presented. New Business: 1. PW 2018-73 Water Department Reports for April, May and June 2018 Eric Dhuse summarized the water reports and said a large amount of water was treated consistent with summertime usage. This moves to City Council consent agenda. 2. PW 2018-74 Request to Purchase Two Public Works Trucks and to Dispose of a 2004 Truck Mr. Dhuse said he wishes to purchase two vehicles, one from the water fund and one from capital funds. One of the current vehicles has very high mileage. He said the new 'Boss' is a very heavy duty truck and parts are interchangeable. This moves to the consent agenda. 3. PW 2018-75 Caledonia Subdivision – Release of Maintenance Guarantee Mr. Sanderson said the improvements were accepted in February 2017 and one year was given to complete any new items. The developer had not completed the list in the spring and put up a $60,000 guarantee to finish the work. The work is now done and he recommended full release of the funds. This moves to the consent agenda. 4. PW 2018-76 Casey's Yorkville - Acceptance Page 2 of 3 Casey's is now open and had sanitary sewer, watermain and sidewalk work to complete. Mr. Sanderson recommended acceptance of improvements and there will be a letter of credit reduction. It was noted the Casey's property does not extend to the corner and a portion of that area is owned by Marker. Alderman Koch noted a Marker-owned sign seems to block the view at the intersection, however, the sign is permitted. Mr. Olson will ask staff to re-check. This moves to the consent agenda. 5. PW 2018-77 Fox Highlands – Raintree Village Water Main Interconnect – ComEd Easement An application was submitted to ComEd to cross their right-of-way and they have now provided easement documentation. The City Attorney reviewed the documents and execution of the documents is now recommended to move forward with construction. The construction contract was awarded two months ago. The easement is 20 feet. This moves to the consent agenda. 6. PW2018-78 Well No. 3 – Bid Results Bids were taken in July for watermain repiping and demolition of the building. Mr. Sanderson recommended awarding the bid to Performance Construction and Engineering in the amount of $118,800. They submitted one of three bids. They are a local company and did underground work on Eldamain. This moves to the consent agenda. 7. PW 2018-79 Spring Street Parking A resident asked Mr. Dhuse to look at Spring and Church to establish a 'no parking zone'. He said the road is only 18.5 feet wide. If cars park on both sides, the resident's driveway is blocked or cars are parked in the resident's yard. Mr. Dhuse recommended to eliminate parking on the south side for safety reasons and Alderman Koch noted the problem is particularly bad during baseball season, school and holidays. Chairman Frieders asked that documentation be given to the baseball team and there will be signs erected. This moves to consent agenda. 8. PW 2018-80 Sidewalk Program Review Alderman Frieders said he had complaints from his neighborhood regarding the condition of sidewalks. Alderman Milschewski said some of the sidewalk by Alderman Plocher's residence is old and missing and there is no sidewalk on Mill to the river. A chart of sidewalks needing repair was presented by Mr. Dhuse and he said concrete is very expensive now. Alderman Koch noted an ADA section on Walsh had buckled so it will be checked. There is between $7,000-$10,000 budgeted for sidewalk repair. Ms. Milschewski suggested a program similar to Road to Better Roads and EEI has already done surveys of the sidewalks. It was suggested this matter could be discussed at the City Council goal-setting. The lack of sidewalks by YIS was discussed and it was noted that schools are not mandated to have them. Chairman Frieders asked if trails could be installed in place of sidewalks. Each situation must be evaluated for drainage issues and right-of-way and some older areas have very small front yards. This is for information. 9. PW 2018-81 CMAP Water Governance Report Mr. Olson referred to memos regarding options for future water. The options are: a joint facility with Oswego and Montgomery, wholesale water service, privatization, public/private partnerships, commission form and JAWA. He stated the parameters for both commission and JAWA. Committee members said JAWA made sense and it makes sense to have elected officials on a Board. If the city joined the DuPage Water Commission, the city would have a seat on the Board. Mr. Olson said the next decision to be made is if the city takes part in a Fox River intake. It is not known at this time, what decisions Oswego and Montgomery have made. Old Business: Page 3 of 3 1. PW 2018-56 ADA Transition Plan Mr. Sanderson said the previously presented plan needs to be adopted. Chairman Frieders asked that one of the maps be revised to reflect Whispering Hills is completed, prior to the approval. Alderman Koch noted that Walsh Drive is also complete now. It was also noted that the website must be ADA- compliant. This moves to the consent agenda. 2. PW 2018-64 Raintree Village – Units 4, 5, and 6 Basin Maintenance The committee previously requested that bids be obtained. Four were received and the low bid contained math errors. The low bidder switched to Pizzo and Associates. Alderman Koch asked if the company who had an erroneous bid was aware. Mr. Sanderson added that just prior to the bid, the City Attorney informed the city that prevailing wages did not have to be used for maintenance projects. Chairman Frieders noted that the city saved $20,000. This moves to the consent agenda. 3. PW 2018-70 Ground Effects Sidewalk Mr. Dhuse and Mr. Sanderson had presented some costs at a previous meeting and also discussed that Public Works could perform some of the work to reduce costs. Concrete would cost $50,000 while asphalt would cost about $25,000. Mr. Koch said there is high use of the existing path and it makes sense to install a path connection giving access for Heritage Woods residents. Mr. Olson said a budget amendment could be done or done at staff level. Alderman Koch remarked this improvement would connect 3 subdivisions and a senior facility. The committee decided to move approval of the project to the City Council regular agenda. Additional Business: Alderman Milschewski asked about the sidewalk near the Groner residence--it will be started soon. She also inquired about the sight line issue at Van Emmon and Heustis. Mr. Olson said a $250 fine was levied the previous night and the matter is continued to October 8th. If the fence is cut so it's outside of the sight distance triangle, the fine could be reduced or eliminated. There are currently $70,000 worth of fines. The staff also recommended to keep the signs on Heustis and remove them from Van Emmon. Chairman Frieders addressed poor visibility near Home Depot and Blackberry Shores due to decorative grass in the road median. A resident recently had an incident there. City personnel will look at it. Ms. Milschewski said the road striping is very poor on Countryside Parkway and Rt. 47 near Menards heading west. Mr. Frieders also noted a nearby turn lane that buckled this summer. It is scheduled to be repaired. Alderman Koch questioned the lack of mowing all summer by Roadhouse and Walgreens. There is a judgment on this property and the city will be mowing it. Mr. Olson noted that the city has a full-time property maintenance inspector position that will be filled soon so that next year there will be enough personnel to monitor such properties. Mr. Dhuse added that last year the property owner was doing a punchlist and maintained the property, but neglected it this year. There was no further business and the meeting was adjourned at 7:03pm. Minutes respectfully transcribed by Marlys Young, Minute Taker